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_Hb1 2 3 ~ 10 City of South Miami Regular City Commission Minutes September 16, 2014 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) e. ROLL CALL 11 The following members of the City Commission were present: Mayor Stoddard, Vice 12 Mayor Harris, Commissioner Welsh, Commissioner Liebman, Commissioner Edmond. 13 14 Also in attendance were: City Manager Steve Alexander, City Attorney Thomas F. 15 Pepe, Esq., City Clerk Maria M. Menendez, CMe. l~ 26 D. MOMENT OF SILENCE E. PLEDGE OF ALLEGIANCE F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN REGISTERED WITH THE CITY CLERK G. PRESENTATIONS ~ Proclamation: "National Employer Support of the Guard and Reserve Week" 27 Former City of South Miami Police Major Michael Mills, currently a member of the 28 Employer Support of the Guard and Reserve organization was present to accept the 29 proclamation. 3~ Ql Founder Friends of the Underline 32 33 Meg Daly who is Founder of the GreenLink (now Friends of The Underline) 34 addressed the Commission explaining the plans of the project. 3~ 38 H. APPROVAL OF MINUTES CITY COMMISSION MINUTES September 16, 2014 ,gl Minutes of September 2 , 2014 1 2 The Minutes of September 2, 2014 were unanimously approved as presented. 4 5 6 8 9 I. CITY MANAGER'S REPORT (see attached) !:. CITY ATTORNEY'S REPORT 10 City Attorney's Report: Working on a forfeiture matter; following up on the 11 Somerset School issue; the Sandals matter. 13 K. PUBLIC REMARKS 14 15 The Public Remarks was opened and the following individual{s) addressed the 16 Commission: Yvonne Beckman, Antoinette Fischer, Dick Ward. i8 L. COMMISSION REPORTS, DISCUSSION & REMARKS 19 20 Summary of Commission's Remarks: comments relating to attendance to a recent 21 CAA meeting, making comments relating to Somi School, Madison Square and the pool; 22 proposed locations for a dog park; comments about the Underline project; information relating 23 to an invitation to host the celebration of cycling in 2015; clarification relating to Roberts Rule 24 of Order and Florida Statues as they apply to incidents during Commission meetings; thanking 25 the Police Department for distributing free gun locks to our citizens. 2~ 30 M. CONSENT AGENDA 1. A Resolution declaring that the personal property, described in the attached list, is "surplus" and authorizing the City Manager to sell the "surplus" items at auction. 3/5 (City Manager-Central Services) 31 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve 32 Resolution No. 182-14-14276 declaring that the personal property, described in the attached 33 list, is "surplus" and authorizing the City Manager to sell the "surplus" items at auction, passed 34 by a 5 -0 vote: 35 Yea: CITY COMMISSION MINUTES September 16, 2014 Mayor Stoddard 2 3 Nay: Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2. A Resolution authorizing the City Manager to enter into a contract with the Marlin Engineering Inc. for a total expenditure not to exceed $59,880 and to expend $5,120 over the proposal amount for unknown factors for West Pinecrest ViliasTraffic Calming Design. 3/5 (City Manager-Public Works) 4 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve 5 Resolution No. 183-14-14277 authorizing the City Manager to enter into a contract with the 6 Marlin Engineering Inc. for a total expenditure not to exceed $59,880 and toe~pend $5,120 7 over the proposal amount for unknown factors for West Pinecrest Villas Traffic: Calming Design, 8 passed by a 5 -0 vote: 9 12 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 3. A Resolution authorizing the City Manager to negotiate and to enter into a contract with the Civil Works Inc. for a total expenditure not to exceed $77,705, and to expend $2,295 over the proposal amount for unknown factors for Twin Lakes Drainage Design. 3/5 (City Manager-Public Works) 13 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve 14 Resolution No. 184-14-14278 authorizing the City Manager to negotiate and to enter into a 15 contract with the Civil Works Inc. for a total expenditure not to exceed $77,705, and to expend 16 $2,295 over the proposal amount for unknown factors for Twin Lakes Drainage Design, passed 17 bya 5-0vote: 18 Yea: CITY COMMISSION MINUTES September 16, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh 3 3 Nay: Commissioner Liebman Commissioner Edmond None 4. A Resolution authorizing the City Manager to negotiate and enter into a contract with Better Air Conditioning, LLC. for a new AC unit installation at the Gibson-Bethel Community Center. 3/5 (City Manager-Public Works) 4 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve 5 Resolution No. 185-14-14279 authorizing the City Manager to negotiate and enter into a 6 contract with Better Air Conditioning, LLC. for a IJE!VIIAC unit installation at the Gibson-Bethel 7 Community Center, passed by a 5 -0 vote: 8 11 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 6. A Resolution appointing Officer Paul Rodriguez to serve on the Pension Board for a two-year term ending September 15, 2016. 3/5 (City Commission) 12 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve 13 Resolution No. 186-14-14280 appointing Officer Paul Rodriguez to serve on the Pension Board 14 for a two-year term ending September 15, 2016, passed by a 5 -0 vote: 15 Yea: Nay: N. RESOLUTION(S) Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 5. A Resolution relating to budget; authorizing a transfer of $12,000.00 from Salaries -Part Time account to Maintenance and Repair -Operating Equipment CITY COMMISSION MINUTES September 16, 2014 4 account. 3/5 (City Manager-Parks & Recreation) 1 2 This item was pulled from the Consent and Mr. Pough addressed the Commission 3 for further clarification. The Mayor requested a list of the pesticides used. 4 5 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 6 Resolution No. 187-14-14281 authorizing a transfer of $12,000.00 from Salaries -Part Time 7 account to Maintenance and Repair -Operating Equipment account, passed by a 5 -0 vote: 8 Yea: Nay: 9 Mayor Stoddard. Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 10 a) A Resolution authorizing the City Manager to execute the renewed insurance 11 policies with the Florida Municipal Insurance Trust (FMIT), Preferred Governmental Insurance 12 Trust (PGIT), and ACE American Insurance Companyfor the 2014~ 2015 Fiscal Year. 3/5 13 (City Manager) 14 15 Mr. Alexander presented the item and Mr. Riverol addressed the Commission with 16 further clarification. 17 18 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve 19 Resolution No. 188-14-14282 authorizing the City Manager to execute the renewed insurance 20 policies with the Florida Municipal Insurance Trust (FMIT), Preferred Governmental Insurance 21 Trust (PGIT), and ACE American Insurance Company for the 2014 -2015 Fiscal Year, passed by a 22 5 -0 vote: 23 24 Yea: Nay: CITY COMMISSION MINUTES September 16, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 5 1 C) A Resolution of the City of South Miami accepting a donation of trees for planting 2 in the City and in memory of Walter Liebman. 3/5 3 (Commissioner Liebman) 4 5 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 6 Resolution No. 189-14-14283 accepting a donation of trees for planting in the City and in 7 memory of Walter Liebman, passed by a 5 -0 vote: 8 9 10 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh CommissionerLiebman Commissioner Edmond None 11 d) A Resolution of the City of South Miami accepting donation by Commissioner 12 Robert Welsh of a dog park fence. 3/5 13 (Commissioner Welsh) 14 15 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve 16 Resolution No. 190-14-14284 accepting donation by Commissioner Robert Welsh of a dog park 17 fence. passed by a 5 -0 vote: 18 22 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 7. A Resolution relating to an appeal of a decision of the Environmental Review and Preservation Board regarding the approval of a signage installation located at 5701 Sunset Drive. 3/5 (City Manager-Planning & Zoning) 23 Mr. Pepe sworn in speakers and informed that Mayor Stoddard and Commissioner 24 Welsh had received ex-parte communication. 25 CITY COMMISSION MINUTES September 16, 2014 6 1 Mr. Brimo presented the item, followed by the applicant who then addressed the 2 Commission. 3 4 The Commission discussed the appeal arriving at a consensus to approve the appeal 5 with conditions pertaining to compliance with the code. 6 7 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve as 8 amended Resolution No. 191-14-14285 relating to an appeal of a decision of the Environmental 9 Review and Preservation Board regarding the approval ofa signage installation located at 5701 10 Sunset Drive, passed by a 5 -0 vote: 11 14 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner. Liebman Commissioner Edmond None 8. A Resolution authorizing the City Manager to execute a one (1) year Interlocal Agreement with Miami-Dade County for Information Technology maintenance and support services for an annual amount of $165,500. 3/5 (City Manager) 15 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve as 16 amended Resolution No. 192-14:"14286 authorizing the City Manager to execute a one (1) year 17 Interlocal Agreement with Miami-Dade County for Information Technology maintenance and 18 support services for an annual amount of $165,500, passed by a 5 -0 vote: 19 22 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 9. A Resolution re-appointing Kate Reilley to serve on the Pension Board for a two-year term ending October 1, 2016. 4/5 (Mayor Stoddard) CITY COMMISSION MINUTES September 16, 2014 7 1 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 2 Resolution No. 193-14-14287 re-appointing Kate Reilley to serve on the Pension Board for a 3 two-year term ending October 1, 2016, passed by a 5 -0 vote: 4 11 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None O. RESOLUTION(S) PUBLIC HEARING(S) P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S) 10. An Ordinance granting to Florida Power & Light Company, its successors and assigns, an electric franchise, imposing . provisions and conditions relating thereto, providing for monthly payments· to the City of South Miami, and providing for an effective date. 4!5(City Manager} 12 Our counsel representing the City, Bill Garner addressed the Commission explaining 13 the points that he had been able to negotiate with FPL on behalf of the City. 14 15 The public hearing was opened and the following individual(s) addressed the 16 Commission: Peter Jude. 17 18 At the conclusion, Mr. Garner indicated that the ordinance had been revised in 19 order to correct certain scrivener's errors and to add the addresses for notification purposes. 20 21 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 22 as amended Ordinance No. 19-14-2197 granting to Florida Power & Light Company, its 23 successors and assigns, an electric franchise, imposing provisions and conditions relating 24 thereto, providing for monthly payments to the City of South Miami, and providing for an 25 effective date, passed by a 4 -1 vote: 26 Yea: CITY COMMISSION MINUTES September 16, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman 8 3 Nay: Commissioner Edmond 11. An Ordinance amending Section 20-7.12 of the City of South Miami Land Development Code concerning parking requirements for restaurants within the Hometown District Overlay (HD-OV) Zone. (Deferred 9/02/14) 5/5 (City Manager-Planning & Zoning) 4 Mr. Alexander presented this item. S 6 The public hearing was opened and the following individual(s) addressed the 7 Commission: Antoinette Fischer. 8 9 Moved by Commissioner Welsh, seconded by Vice Mayor Harris,the motion to approve 10 Ordinance No. 20-14-2198 amending Section 20-7.12 of the City of South Miami Land 11 Development Code concerning parking requirements for restaurants within the Hometown 12 District Overlay (HD-OV) Zone, passed by a 5 -0 vote: 13 16 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 12. An Ordinance of the City of South Miami, Florida, amending Section 2-7, Administrative department; functions and duties; creating a cost recovery administrative program; providing for repeal of ordinances in conflict; and providing an effective date. 3/5 (City Manager) 17 Moved by Commissioner Harris, seconded by Mayor Stoddard, the motion to approve 18 Ordinance No. 21-14-2199 amending Section 2-7, Administrative department; functions and 19 duties; creating a cost recovery administrative program, passed by a 5 -0 vote: 20 Yea: Nay: CITY COMMISSION MINUTES September 16, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 9 3 13. An Ordinance relating to the fee schedule; amending ordinance 04-11-2077 to change the title to "Schedule of Fees and Fines" and to increase some fees, adding new fees, and deleting some fees from the schedule. 3/5 (City Manager) 4 A few changes were requested by the Mayor relating to Parks and Recreation fees, 5 and the Farmers Market. 6 7 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve as 8 amended Ordinance No. 22-14-2200 amending ordinance 04-11-2077 to change the title to 9 "Schedule of Fees and Fines" and to increase some fees, adding new fees, and deleting some 10 fees from the schedule, passed by a 4 -1 vote: 11 18 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond Q. ORDINANCE(S}FIRSTREADING(S) PUBLIC HEARING(S) R. ORDINANCE(S) FIRST READING 14. An Ordinance of City of South Miami adding section 20-5.10 "conditional use permit"to the City's Land Development Code and amending Section 20-4.4 (f}{2}{a) & (b) of off-street parking requirements to provide for granting of a parking permit through a conditional use permit process. 5/5 (Mayor Stoddard) 19 The Commission discussed the proposed ordinance at length. A motion by 20 Commissioner Welsh, seconded by Commissioner Edmond to require a five-fifth vote to 21 approve a CUP failed by the majority. A subsequent motion to require a four-fifth vote to 22 approve a CUP passed by the majority. 23 24 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 25 An Ordinance of City of South Miami adding section 20-5.10 "conditional use permit" to the 26 City's Land Development Code and amending Section 20-4.4 (f){2){a) & (b) of off-street parking 27 requirements to provide for granting of a parking permit through a conditional use permit 28 process, failed by a 4 -1 vote: CITY COMMISSION MINUTES September 16, 2014 10 1 3 4 5 6 Yea: Nay: s. ADJOURNMENT Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES September 16, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Liebman Commissioner Edmond Commissioner Welsh 11 Approved Philip K. Stoddard Mayor To: Date: From: Re: THE CITY or PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission September 16, 2014 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering August 31, to September 15,2014 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: Finance continues working on reviewing and updating the FY 2015 budget. The City's parking contractor has installed the first test Wi-Fi modem within the digital parking meter. The Wi-Fi modem continues working without issue. The City's Public Works Department continues working with FPL on obtaining the approval to use two of their respective poles and having them bring the antennas power. Finance has processed a purchase order for FPL and Public Works is proposing a new Pole Installer in an effort to have FPL provide the electrical which is critical to the operation of the antenna. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance, along with MDCITD has established the Laserfiche web portal, for the public to access and obtain public City documents. -2 -City Manager's Report to the Commission for September 16, 2014 Finance continues working with Miami-Dade County on providing the needed IT services to the City of South Miami. Finance has been working on the Police Departments mandated dual authentication project. Finance is working to have the project completed before September 30,2014. Finance, Grants and Public Works continue working with Miami-Dade County's Department of Audit and Management Services in an effort to complete audit of the City's People's Transportation Funds for the past 5-fiscal years. Finance has closed August 2014. Finance has uploaded the Budget to Actual Monthly report and check register. Grants and Sustainable Initiatives: In collaboration with Parks and Recreation, an application to the Orange Bowl Youth Football Alliance Grant Program for football uniforms and safety equipment in the amount of $8,000 was submitted. SMITP Draft Master Plan was received for staff and Green Task Force review. Contractor anticipated to present to Commission for their feedback, review and comments in early October 2014. Collaborated with East Coast Greenway Alliance for their upcoming event WHEELS in South Miami November 2015. Official executed FRDAP grant contract for Fuchs Park Improvements Project received and held project commencement meeting with Parks and Recreation and Procurement Division. Collaborated with Miami Foundation Awardee and Miami-Dade County to provide bike repair station to Paciencia Park. Central Services: 9/16/14 Commission Meeting i. RFP -Bathroom Remodeling at Dante Fascell and Palmer Park: This project was previously bid with all bids received rejected. A new RFP was issued on September 9th. A Pre-bid meeting is scheduled September 19th at 10 AM; proposals are due on September 26 th . ii. RFP -AC Installation for the Community Center:. The RFP closed on September 10,2014 at 10 AM. PW is preparing the award recommendation scheduled for the September 16th Commission Meeting. iii. RFP -Police Facility Improvements: The RFP was issued on September 10th. A Pre-bid meeting is scheduled September 24th at 10 AM; proposals are due on October 3rd at 10 AM. -3:' City Manager's Report to the Commission for September 16, 2014 iv. Public-Private Partnership Act: The City is complying with the Public-Private Partnership Act process with respect to the Scandals and Wade's World Foundation unsolicited proposal for a basketball/tennis court renovation at Marshall Williamson Park. Interested parties have until September 19th at 10 AM to provide the City competing proposals. v. Draft RFP -Solar Panel Installation: A draft RFP has been forwarded to the City Attorney for review. vi. Piggyback Agreement for Code: Per Code's request, a contract for the servicing of abandoned properties was sourced from the Village of Palmetto Bay. The contract has been forwarded to the City Attorney for review. vii. Surplus: Coordinated the removal of three vehicles from the fleet with PW. The item is scheduled for the September 16th Commission meeting. The auction of the vehicles is scheduled September 30 th • viii. Surge Suppression for City Hall: A quote was received for surge suppression for City Hall facilities and is being reviewed by the City's electrical inspector. Code Enforcement Office: Following are highlights for the Code Enforcement Division for September 1 -September 12,2014: I. Bi-weekly statistics: a. Responded to over Z complaints. b. Issued more than 34 Courtesy Civil Infraction Notices. c. Issued 7 Notices of Civil Infraction. d. Removed 22 Illegal Signs from the City. e. Reviewed 50 Building permits. f. Proactive Inspections 50 g. Re-I nspections 61. h. Cases Closed 14. i. Graffiti Tags 22. j. Counter walk-ins 17 -4 -City Manager's Report'tothe Commission for September 16, 2014 Code Division is preparing for a Special Magistrate hearing on September 18, 2014. II. Fines and Fees collected through the Code Enforcement Division for the month of September 2014: (To be provided at the end of the month). III. Local Business Tax Compliance Office: In the month of September 2 -September 12, 2014: Total amount collected a. NEW LICENSES (13) b. NEW LIENS (11 ) c. INSPECTIONS (75) d. RENEWAL FEES COLLECTED e. NEW LICENSES (BTR's) REVIEWED (33) Total amount $ 3,011.29 $ 1,170.00 Other Reports: • Florida League of Cities Insurance Report -Completed • Miami Dade County Report -Completed • Renewal Report -Completed • Renewal Licenses printed for 2014 -2015 • Renewallnspections Special Events Division: The following are the results for the Special Events Division for September 2 -September 14,2014: • Collaborated with Venevision (Ruta35) on a film shoot held at a private residence on September 10, 2014. • Collaborated with Roc Burger on an event held on Friday, September 12, 2014 from 5:00 p.m. -11 :00 p.m. • Beginning the preliminary work for the 2014 Safe Streets Halloween event, which will be held on Friday, October 31, 2014, from 4:00 p.m. -7:00 p.m., on Sunset Drive between US1 and Red Road (SW 57 Avenue). • Collaborating and processing a Special Event application for Chamber South's Art Festival, which will be held on November 1 & 2, 2014, on Sunset Drive between US1 and Red Road (SW 57 Avenue). • Beginning the preliminary work for the 2014 State of the City Address, which will be held at South Miami/Coral Gables Elks Lodge on Wednesday, November 19,2014, at 6:00 p.m. -5 -. City Manager's Report to the Commission for September 16, 2014 • Beginning the preliminary work for the 2014 Santa's Elves Parade, which will be held on Sunday, December 7, 2014, starting at 2:00 p.m., on Sunset Drive between US1 and Red Road (SW 57 Avenue). • Processed three (3) garage sale permit requests for this time period. • Reviewed and processed 11 lien search requests for Code Enforcement Department, for this period of time. • Processed/recorded Q lien and £.Iien releases for this time frame. • Collaborating with Human Resources Department in placing volunteers in different departments. The following are the accomplishments for the Police Department for the time period September 1st through September 15th , 2014: Chief's Office i. "Staff Own-A-Zone" program yielded 30 citizen and business contacts throughout the City; ii. A total of 849 calls for service were handled during this period; iii. Executime was fully incorporated within the Police department; iv. September 8th , 2015 Police Administrative personnel participated in the SM Drug Free Coalition meeting; v. September 11 th , 2015 attended the 9/11 ceremony at SM Senior High School; vi. Conducted a recruitment drive at South Miami Senior High for future Police Explorers. Uniform Patrol Division i. Total of 17 arrests: 4 felonies, 10 misdemeanors, 2 traffic arrests, and 1 warrant served. ii. Of those 17 arrests, 5 were narcotics related. iii. September 1st through September 5th , UPD assisted CID conduct undercover patrols to address a short and recent spike in burglaries. Community Police Unit i. The school zone sign identified as being blocked by a tree at SW 66 ST / 61 Ct has not yet been resolved. -6-City Manager's Report to the Commissionfor September 16, 2014 ii. A stop sign was identified as being partially blocked by the support column of SOMI Charter School. The stop sign is intended for vehicles traveling eastbound on SW 68 ST and 58 CT, iii. 13 "Park and Walks" were conducted and 77 citizen contacts were initiated in the C.R.A. iv. 10 traffic enforcement details were conducted in the CRA yielding; 11 citations. v. CPU is requesting that a crosswalk be striped on SW 62 Ave for the Senior Center at SW 68 Street in order for the seniors to cross to the southbound bus stop safely. vi. The B.E.A.T. program was continued and an additional 03 businesses were registered. vii. Tree branches are blocking the view of southbound traffic on SW 59 PI and SW 70 ST has not yet been resolved. Criminal Investigations Division i. C.I.D. Detectives continue conducting surveillance details at our local parks, roving patrols in city parking garages, municipal parking lots and in residential areas. They continue their efforts in combating burglaries and robberies in all of the affected areas of our city. ii. C.I.D. Detectives also conducted three Bicycle Theft surveillance details near businesses where bicycle thefts have occurred. iii. A C.I.D. Detective was assigned as a Task Force Officer for an I.R.S. federal task force group. Services Division Fleet Management, Records Management, Quarter Master, Property & Evidence Management; i. Revised filing system to categorize and efficiently store property and evidence in the Property Room is currently being implemented; ii. Electronic data entry is being implemented for property and evidence record keeping; iii. List being compiled of firearms and rifles for destruction; IV. Quotes being gathered for Property and Evidence Room remodeling, for better utilization of limited space; v. GEM vehicle being restriped to match current graphics used on police cars; VI. Outfitted 2015 patrol vehicles scheduled to be completed by the end of September. Co 7-City Manager's Report to the Commission for September 16,2014 Professional Standards Division and Training i. Processing 12 applicants for Fulltime/Reserve Police Officer; ii. Participated with City of Miami Police Department SWAT training; iii. Conducted search, perimeter and subject containment training with TRT and Patrol personnel; Human Resources The Human Resources Department continues to maintain activity and project status reports, which can be made available at your request. PUBLIC WORKS DEPARTMENT Engineering and Construction Division Bus Shelters: Bus benches installed. Sunset Drive Striping: In process of executing purchase order. Police Fueling Facility Improvement: RFP is advertised, bid opening is on October 3, 2014. Dog Park: Pending further instructions and approval. Sylva Martin Window Replacement-Windows are installed. The blinds are also installed. City Hall Sewer Connection: Sewer lateral connection to main sewer line is complete. Pending Building inspection to pass, HRS permit received. Pending on the installation of a sign used by Police to calibrate speed guns. Mango Terrace & Manor Lane Traffic Calming: The consultant is in coordination with the County to finalize the design phase. Resident survey was distributed, surveys received. Information is being tabulated, will be provided to the County in conjunction with the Generallnterlocal Agreement. SW 61 Avenue Drainage Improvements: Construction is complete. An email was sent to the property owners for concurrency on the implementation of green islands within the new parking spaces. City staff is coordinating with FPL for the relocation of the wooden pole. Street Lights (Cobra Heads) on 67th Street: Being coordinated with the City Attorney. Pending further instructions. Downtown Wi-Fi: Purchase Order to be issued, pending contract to be signed by contractor. Sunset Drive Median: Notice to Proceed was issued, work to commence this week. Citywide Sidewalk Repair: Notice to Proceed was issued. :. 8': City Manager's Report to the Commission for September 16,2014 SW 5th Court Sidewalk Repair (By Town Bar & Grill): Notice to Proceed was issued, work to commence this week. Median Landscaping along US1: Project being coordinated with FOOT. Pending further instructions. Sunset Drive Roadway Improvements Ph. V: Contract being executed. Purchase Order to be issued. Public Works Attachment A iv. Repaired & painted walls & door frames in 10 offices on the second floor of the Police Department as requested. v. Replaced urinal mechanism in the men's bathroom at Dante Fascell. vi. Installed 6 frames in the City Manager's office as requested. vii. Replaced 4 transformers & 8 light bulbs in the holding cells in the Police Department as requested. viii. Painted 12 posts covered in graffiti in the downtown area as requested. ix. Installed new name plates on the walls in the Police Department as requested. x. Removed 2 writing boards and re-arranged 2 file cabinets in the investigation room in the Police Department as requested. xi. Removed 2 tables from the Roll Call room in the Police Department as requested. xii. Painted and Installed 12 wall corner guards on the 2 nd floor of the Police Department. Parks and Recreation: The following are the accomplishments that have taken place from August 3rd through September 15,2014: Recreation/ Aquatic Division: • Jaime Adams, Recreation Supervisor II, attended a two day Aquatic Facility Operator (AFO) training course and successfully completed her AFO certification. The program is designed to educate individuals on the systematic approach to pool operations, including pool chemistry, management, pool safety and risk reduction. • Saturday, September 13, 2014, was the last day of operation of the Murray Park Aquatic Center for FY2013-2014. More than 420 swimmers attended the Aquatic center during the 4-week operation period. In addition, more than 25 children ages 5-10 attended the free swim clinics. Parks Maintenance Division: • Issued RFP for restroom renovations and remodeling at Dante Fascell Park and Palmer Park. • The Gymnasium floor at the Gibson-Bethel Community was refinished, including seal coated. • Installed new safety signage at Murray Park Aquatic Center. -9 -City Manager's Reportto the Commission for September 16, 2014 • Completed baseball field lip removal at Palmer Park. • Repaired basketball backboard and goal at Brewer Park. • Invasive tree clean out on the lake at Fuchs Park continues. Planning Department The Planning department continues to maintain weekly status, no "significant" events have occurred in the Planning Department since the August 19, 2014 Commission Meeting. We will continue to maintain bi-weekly activity and project status reports, which can be made available at your request.