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4THE CITY OF PLEASANT LlVINC CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Date: Subject: The Honorable Mayor & Members of the City Commission Steven J. Alexander, City Manager October 7, 2014 Agenda Item No.:,_-",,-_ A Resolution waiving certain special event fees, and authorizing the City Manager to permit Chamber South to hold its 43 Annual South Miami Art Festival on November I & 2, 2014, in South Miami. Background: Chamber South has submitted a Special Event Application to hold its 43 Annual Arts Festival on November I & 2, 2014, on Sunset Drive. For the past 42 years Chamber South has held their Art Festival in the City of South Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately 50,000 attendees who stimulate South Miami's economy through various purchases during this event from local merchants and restaurants. Chamber South is requesting a waiver for the cost of (64) parking meters; 59 parking meters located on Sunset Drive and 5 meters located in the City parking lot on SW 58th Avenue. Total amount for all meters equates to $3,200; breakdown as follows: 64 parking meters @ $25 per meter = $1,600 per day Additionally, Chambers South is requesting a waiver of $325 street closure fee. In 2013 under Resolution # 217-13-14035, the City Commission approved a requested waiver of fees totaling $3,200 for 59 parking meters located on Sunset Drive and five (5) meters located in the City lot on SW 58th Avenue, and granting of an extension of the payment for 6-7 months after the event. In 2012 under Resolution # 202-12-13759, the City approved a requested waiver of fees in the amount of $3,200, for 59 parking meters located on Sunset Drive and five (5) meters located in the City lot on SW 58th Avenue and the granting of an extension for payment along with a waiver of a proposed imposition of a 1.5% interest charge for late payment. Expense: Account: Attachments: Chamber South has paid the $500 deposit, $100 administrative fee, $60 application fee, and $600 for street and pole banner fee, totaling $1,260 for placing a banner across Sunset Drive. The City staff has estimated the following services will be waived for which Chamber South will pay as follows: Police ($7,940), Public Works ($5,495.70), totaling $13,435.70, estimated costs. Chamber South has requested an extension on the payment of these services to allow time to receive grant funding for this event, which typically takes approximately six -seven (6-7) months from the date of the event. Not Applicable Not Applicable Proposed Resolution Special Events Application 1 RESOLUTION NO. _________ _ 2 3 A Resolution waiving certain special event fees, and authorizing the City 4 Manager to permit Chamber South to hold its 43 Annual South Miami Art 5 Festival on November I & 2, 2014, in South Miami. 6 7 WHEREAS, Chamber South, has submitted a Special Event Application to hold its 43 8 Annual Arts Festival on November I & 2, 2014, on Sunset Drive; and, 9 10 WHEREAS, for 42 years Chamber South has held their Art Festival in the City of 11 South Miami. This festival showcases approximately 130 artists from around the nation. 12 This venue generates approximately 50,000 attendees who stimulate South Miami's 13 economy through various purchases during this event from local merchants and restaurants; 14 and, 15 16 WHEREAS, the applicant has paid $500 deposit, $100 administrative fee, $60 17 application fee, and $600 street and pole banner fee, totaling $1,260.00; and, 18 19 WHEREAS, Chamber South is requesting a waiver for the cost of (64) parking 20 meters; 59 parking meters located on Sunset Drive and 5 meters located in the City parking 21 lot on SW 58th Avenue. Total amount for all meters equates to $3,200; breakdown as 22 follows: 64 parking meters @ $25 per meter = $1,600 per day; and, 23 24 WHEREAS, the applicant is also requesting a waiver for the street closure fee in 25 the amount of $325.00; and, 26 27 WHEREAS, the applicant will pay for the following services: Police ($7,940), Public 28 Works ($5,495.70), totaling $13,435.70: and, 29 30 WHEREAS, Chamber South has requested an extension on the payment of these 31 services to allow time to receive grant funding for this event, which typically takes 32 approximately six to seven (6 -7 ) months from the date of the event; and 33 34 WHEREAS, on October I, 2013, under Resolution #217-13-14035, the City 35 approved a requested waiver of fees in the amount of $3,200 for 59 parking meters located 36 on Sunset Drive and five (5) meters located behind Chase Bank. 37 38 WHEREAS, on October 2, 2012, under Resolution #202-12-13759, the City 39 approved a requested waiver of fees in the amount of $3,200 for 59 parking meters located 40 on Sunset Drive and five (5) meters located behind Chase Bank. 41 42 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 43 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 44 45 Section I. The City Manager is hereby authorized to permit Chamber South to hold 46 the 43 Annual South Miami Art Festival on November I & 2, 2014, in downtown South 47 Miami on Sunset Drive from US I to Red Road. 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 Section 2. The City Manager is hereby authorized to allow payment on the final billing in the approximate amount of $7,940 for Police services, and $5,495.70 for Public Works totaling $13,435.70 and allowing time to receive grant funding to pay for this event for up to 6-7 months following completion of the event without interest. Section 3. The City Manager is hereby authorized to waive the parking fees in the amount of $3,200, and street closure fee in the amount of $325. Section 4. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 5. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this ____ day of ___________ , 2014. 69 ATTEST: 70 APPROVED: 71 ______________________ ___ 72 73 74 75 76 77 78 CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF 79 ________________________ __ 80 81 82 83 84 85 CITY ATTORNEY MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Liebman Commissioner Edmond: Commissioner Welsh: CHAM~ls~; August 13. 2014 Mr. Steve Alexander City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 T (305) 668-2510 F (305) 663-6345 South Miami Office 6410 SW 80th Street S. Miami, FL 33143 T. 305.661.1621 F. 305.666.0508 www.ChamberSouth.com Board of Directors Chair JoAnn Parns Immediate Past Chair Zac Hall Chair-Elect Kent Crook cJ.---t-vV--\ Alp~ cJ ,,-Treasurer Dear Mr./"_.ander: Claudia Cancio Executive Committee Chamber South is preparing to produce the 43rd Annual Allison Bhagwandat Chamber South South Miami Art Festival, presented again this year by First Stephanie Etter National Bank of South Miami. This juried fine arts show kicks off the Ricardo Forbes, Past Chair Miami-Dade festival season. Joseph Gallaher By this letter, Chamber South would like to request both a special event permit and a banner display permit for the applications on file in the office of your Special Events Coordinator. This year, our event will be held Saturday, November 1st, and Sunday, November 2nd, on Sunset Drive between US-1 and Red Road, as in past years. We expect approximately 50,000 visitors to downtown South Miami over the two days of this event. Peter Jude, Past Chair Board Members At-Large Hon. Joseph Corradino Diane Everett Jorge Fernandez-Pia Ramon Ferrer Douglas Hiller Richard Horton, Past Chair Ken Kistner W '11 b d .. h 4 d A I Ch b S h S h M' . A Elizabeth La Rosa e WI e a vertlsrng t e 3r nnua am er out out laml rt Phillip Lyons, Past Chair Festival on social media, radio and print media (newspaper and magazine), Karen Nercess as well as via a dedicated event website linked to our own highly visited John Edward Smith website. Your earliest possible positive response to this request would be most appreciated. Mary Scott Russell President South Dade Office 900 Perrine Avenue Miami, FL 33157 - JUMMARY OF EVEN'.!. This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) days prior to the effective date of the event with all required documents. TYPE OF EVENT: 0 Filming 0 Charity ~I'I Festivals 0 Celebration o Promotion Other: NAME"OF-I~VE-NT:·ChaffiberSol:1th South-MiamiArt·-Festival·· LOCATION OF EVENT: Sunset Drive (SW 72nd Street) between US-l and Red Road (SW 57th Avenue) (Please note: write complete mailing address, as well as name of any buildings and/or parks if applicable) Is this an annual event? DNo 11'1 Yes if yes, this is the ~ annual event, previous date Nov. 2&3. 2013 EVENT DATE(S): November 1 & 2, 2014 EVENT DAY(S): Satl:1rday & Sl:1nday ACTUAL EVENT HOURS: 10:00 a:m p.m. UNTIL: 6:00 a. .7p. . a, tj- (Please note: event may not begin earlier then 8 a.m. or e er then 11 p.m. in residential areas, or midnight in commercial areas) . ASSEMBLY DATE(S): Sat., Nov. 1, 2014 SETUP/DOWN TIMES: 4 a.m.lp.m. 9 a.m.lp.m. ANTICIPATED ATTENDANCE: 50,000 TOTAL EVENT DURATION: 25 hrs 0 mins Name: Mary Scott Rl:1ssell Title: President, Chamber SOl:1th Cell/Phone: 305.661.1621 Email: MSRl:1ssell@chambersol:1th.com Name: Arelis Ferro Title: Art Festival Director Cell/Phone: 786.554.9355 Email: AFerro@chambersol:1th.com o provi a event with a jl:1ried entertainment for the entire family. The festival attracts residents from Miami-Dade, Broward, Monroe, and all of Florida. We do promote nationally and expect some visitors from Ol:1t of state. 1-16 APPUCANT/SPONSOR INFORMATION The. applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event orgi?nizer, or other representative, may apply for the Special E;vent permit on behalf of the organization/business . • NAME OF ORGANIZATION: Chamber South ~---------------------------------------------- D S . 6410 SW 80th Street __ ._ AD RES.OF.DRGANIZAILON, =:_ ... :== .. =.= ..... ::::=. =. =='_= ..... = ...... = .... = .... = ...... ="" .. = ..... = ...... =_ ... = ..... = ..... =~ _______ --'-_ South Miami, FL 33143 OFFICE TELEPHONE: 305.661.1621 FAX: 305.666.0508 ----------------------- PRESIDENT: Mary Scott Russell SECRETARY: Lissette Mencia ADDRESS: 6410 SW 80th Street South Miami, FL 33143 PRES. PHONE: 305.661.1621 EMAIL: MSRussell@chambersouth.com SEC. PHONE: 305.661.1621 EMAIL: LMencia@chambersouth.com ----------------------- If the organization is a tenant and/or renter of the event location, please have the property owner complete the following: D Applicant/Organization owns the event location o I give permission for the Applicant/Organization to use my property. Comments: Property Owner's Name: _____________________ Phone: __________________ _ Property Owner's Address: Property Owner's Signature: ______________ _ Date: --------------->-Notary Signature: 2-16 SITE PLAN/SKETCH A map of the event site is required and should indicate event layout with proposed attractions, recommended street closures, parade or runlwalk routes, etc. Please draw you map on the space provided below, or attach your map to the application upon submittaL The following must be identified and labeled: 1. Event Site (label streets, building, etc.) 3. Canopi~s, tents, stages 5. Fencing/Barricades x-x-x 7. First aid facilities + 2. Routes (races, parades, etc.) ~ ~ ~ 4. Restroom facilities R 6. Off duty police officers P 8. Parking Area PA See attached map from 2013 festival 5-16 CHAMBER SOUTH 42ND ANNUAt sounl M!A/v;! "'It: ART FESTIVAL NOVEMBER 2-3, 2013 CHJ\~II\l:JtISOUTH \:--,'- syv 57 Avenue (Red Road) -W (Opening Soon) o THE SHOPS AT SUNSET PLACE lKids Ar~a.I.,..:.,-nT-ttm,. R1i"j'ifa .-.nv.J.'IB @ Z GUllRH. cvs SW 58 Avenue CHASEO 0 I 2 1 4 3 6 5 8 7 10 9 12 11 14 13 EI 15 17 20 19 22 21 24 23 26 25 28 27 30 "" ~'29 32 31 ..... ,niMh 34 33 36 35 38 37 40 39 42 41 44 46 48 50 52 54 56 58 60 43 45 47 49 51 53 55 57 59 i: IE a- 10 D ',;. SW 57 Court l First t. :;~i~nal SMQuth lami Presenting Sponsor First National Bank of South Miami B~ .O!D!'I.IlRD\_" ~ . GDfI SW58 Avenue Chamber South Art Festival Headquarters L ... J 44 43 46 45 Pre~enting Sponsor 48 47 , 50 49 First National Bank 52 51 i 54 53 of South Miami 56 55 8 BougaimilIeaS CVS 58 57 60 59 • OIDI'I.OIOIY'Il\V!I\lf" 0 il GfI SW 58 Avenue I SW58 Avenue .., CHASEO ChaAtber South 62 61 \ Art Festiv~1 Headquarters 64 63 66 65 T-Shirt a~d Poster Sales IfDI 67 70 69 Festivcillnformation 72 74 73 76 75 78 77 80 79 82 81 ~ 84 83 ~ 86 85 ~ 88 87 90 89 0 92 91, % 94 93 • SW 58 Court ~. 96 95 ~. 98 97 (9 0 100 99 ~. 102 101 104 103 01 ~~':FOOD-~ENDOR''''' ~L~CAT;biJ;; .. Gn ~ 106 105 % 108 107 ? 110 109 112 111 114 113 116 IImI 118 117 120 119 122 121 124 123 126 125 128 127 130 129 132 131 Di SW 59 Avenue .-//.: INDEMNIFICATION AGREEMENT - THIS AGREEMENT ("Agreement") is entered into by and between _Ch_a_m_b_e_r_S_o_ut_h ____________ _ ("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this Agreement. RECITALS WHERE~S, the Applicant has submitted a Special Event Permit Appl\cation to the City for (event title) Chamber South South Miami Art Festival at Sunset Dr. between US-1 & Red Rd. (location) on (date(s») November 1 & 2, 2014 . ("Special Event"); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise Ollt of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss oflife, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to,the start of their event(s). 9. Applicahts that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty-eight (48) hours prior to start of their event. 1 O. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. Mary Scott Russell 8-16 President DA E: I i ,i~:k~. DIANA A ADAMS ~f' ~~ MY COMMISSION # EE856811 ,V EXPIRES December 06,2016 (407) J98.{l153 FIOtkIsNotarySurviCe.com THE CITY OF PLEASANT LIVING Public Works Department Event Cost Estimate Submitted To: Maria Stout-Tate Name of Event': Clianiber South Art Festival Event Date (s): Saturday, November 1, 2014 & Sunday, November 2,2014 Saturday,November 1,2014 Times Hours Cost Total Supervisor 7:00AM -7:00PM 12 $540.00 Employee #1 7:00AM -7:00PM 12 $480.00 Employee #2 7:00AM -7:00PM 12 $480.00 $2,460.00 Employee #3 7:00AM -7:00PM 12 $480.00 Employee #4 7:00AM -7:00PM 12 $480.0Q Sunday, November 2, 2014 Times Hours Cost Total Supervisor 8:00AM -9:00PM 11 $495.00 Employee #1 8:00AM C'-9:00PM 11 $440.00 Employee #2 8:00AM -9:00PM 11 $440.00 $2,255.00 Employee #3 8:00AM -9:00PM 11 $440.00 Employee #4 8:00AM -9:00PM 11 $440.00 $360.70 Materials: Public Works Fees & Materials $250.00 Equipment: Bari:icades (Up to 100) $170.00 Date Prepared: __ -"-09:;,..:/..=2..:::.:6/..=2..::;..O==-14.:..-__ _ Ap p roved bY:_-I-jl---f....::;t--=--:.-+--:I--__ _ CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive, South Miami, Fl33143 (305) 663-6301 Sou th lVI lUlu) Flo .. I d 11. .: .. [ ::'.': - Extra-Duty Police Officers Application 02001 A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: >-The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Qepartment-will.determine-thesupervisorto_officeuatio forlargeL6.vents. __ _ >-The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. >-The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. >-If, during a scheduled event, the Applicant determines that he/she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes andlor less 59 minutes beyond the regularly scheduled time of the event. >-Applicant must notify of a cancellation request of an Off-Duty Police Officer forty-eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. APPLICANT INFORMATION 'rFiamber South Business/Organization Name 6410 SW 80th Street Business/Organization Address 3005.661.1621 Phone Number .. EVENT INFORMATION AreIis Ferro On-Site Contact Person Mary Scott Russell Applicant Name South Miami Florida 33143 City 305.666.0508 State Zip Code Fax Number MSRussell@chambersouth.com E-Mail 786.554.9355 ¥. Festival Cellular Number Type of Event Chamber South South Miami Art Festival Sunset Dr. between US 1 & Red Rd. 50,000 Name of Event Event Location Anticipated Attendance TBD by Police Department TBD by Police Department sibilities to pay all costs and fees associated with this r~7st form prior to the service date(s): ~~~~~~~~~. -7-. F=r -1':1-: -- i ture • Date o APPROVED AS PRESENTEQ QENIED DAPPROVED WITH CONDITION NO. Office: _____ _ X NO. Radio: X NO. Hours COMMENT: 2oL-~o!!!lJ .. ,.....i~ _____________________ P;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;' ~~L~~~~~:ARTMENT DATE i~:~~~~~ Is 1; q qo . ~ I 11-16 Page 1 of2 Stout-Tate, Maria From: Barzola, John Sent: Monday, September 29, 2014 1 :25 PM To: Stout-Tate, Maria Cc: Landa, Rene; Fata, Louis; Aguiar, Jesus; Corbin, Larry P. Subject: Cost Beakdown for 2014 Chamber South Art Show This is the cost estimate for the 2014 Chamber South Art Show. Please contact me if you have any further questions. Saturday: 0300-2200 Hours*: Overnight: 2200-0600 hours: Sunday: 0600-2100 hours: 22 supervisor hours 61 Officer hours 8 Supervisor hours 24 officer hours 15 Supervisor hours 52 Officer Hours Cost for extra-duty supervisors @ $50.00 per hour * 45 hours ($2250) Cost for extra duty officers @ $40.00 per hour x 137 hours ($5480) Total estimate: $7,730.00 .+ :lID· ()e> :::. t 11 YO. t:~ *1 know the permit said 0400 but historically we close the roads at 0300 hours. Larry should be in tomorrow. Please Note: Florida has a very broad Public Records Law. Most written communications to or from State and Local Officials regarding State or Local business are public records available to the public and media upon request. Your email communications may therefore be subject to public disclosure. Capt. John Barzola South Miami Police Department Admistrative Division Commander 6130 Sunset Drive South Miami, Fl. 33143 OJJice-305-663-6313 jbarzola@southmiamiJl.gov 9129/2014 CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 751h Avenue, Miami, FI33155 (305) 668-7205 Fax (305) 668-7208 Applicatio~ to Conduct A Special Event Function on Public Right-of-W,ay South ZVCllllnl Florid" ~ i'llIP :!-001 NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21-09-2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. ---Centactlnfermatien: Chamber South Business/Organization Name 6410 SW 80th Street Mary Scott Russell Authorized Representative Name South Miami Florida 33143 Business/Organization Address 305.661.1621 City State Zip Code 305.666.0508 MSRussell@chambersouth.com Phone Number Fax Number E-Mail Event Infermatien: Event Name Chamber South South Miami Art Festival ------------------------------------------ Project Location Sunset Drive (SW 72nd Street) between US-1 and Red Road (SW 57th Avenue) Event Date(s) Nov. 1 &2,2014 Event Day(s) Sat. & Sun. Type of Event _F_e_st_iv_a_l _____ _ Event Start Time 10:00 (am / pm) Event End Time 6:00 (am I pm) Anticipated Attendance 5_0_,_0_0_0 ___ _ 4:00 9:00 25h Event Setup Time (am I pm) Breakdown Time (am I pm) Total Duration (include setup) _____ _ I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary): Closure of Sunset Drive (SW 72nd Street) from US-1 to Red Road (SW 57th Avenue) on the weekend of November 2 & 3,2013 Setup at 4:00 ,am on Saturday, November I, 2014, and breakdown complete by 9:00 pm on Sunday, November 2. 2014 The follewing decuments have been submitted with this permit applicatien: [lJ Site plan I sketch of event. Clearly define boundaries and linear foot of road closures. D Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event. "In signing this application, I understand that separate City andlor County permits may be required for this project. Furthermore, I am aware that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge that any right-of-way closures will require at least one off-duty office~ public works employee and barricades." Mary Scott R sell Permit No: ------------------. Approvedl "C By Date c Permit Fee Cemments Disapproved 0 u 12-16 Stout-Tate, Maria From: Martinez, Grizel Sent: Friday, September 26,2014 12:43 PM To: Stout-Tate, Maria Cc: Ricardo Ayala Subject: RE: 2014 Chamber South Art Festival Hi Maria, For Sunset Drjvefrom~l::JS l~to Redroad,the-costofastreetclosure is $325.00. Page 1 of 1 As always, please inform PW when ready to go forward with the application. The Right of Way permit needs to be entered in the in the system before payment is received. Thank you, Grizel Martinez, E.!. GMartinez@SouthMiamiFL.gov Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, FI 33155 305-403-2063 From: Stout-Tate, Maria Sent: Thursday, September 25, 20143:33 PM To: Landa, Rene; Corbin, Larry P.; Martinez, Grizel; Marenco, Carlos; Lightfoot, Marcus; Kelly Barket Subject: 2014 Chamber South Art Festival Importance: High Good afternoon everyone: Please review your portion of the special event application and provide me with a cost for this event by Friday, September 26, 2014, by 2:00 p.m. If you have any questions, please let me know. Thank you. Maria Elena :Maria 'E. Stout-Tate Syecia[ 'Events Coordinator City of South :Miami 305-668-2509 9/2612014 CITY OF SOUTH MIAMI PARKING DIVISION 6130 Sunset Drive, South Miami, FI 33143 (305) 668-2512 Fax (305) 663~6346 Parking Stalls/Meters Rentals .Application South Mlatnl Florida b~ ~"fiIr' Z001 Pursuant to Section 15 C-l (a) (2) (b) of the Code of Ordinance, "Rental Fees for Public OniStree't curbside spaces (Parking space) are $25.00 per space per day, seven days per week based on twenty-four (24) hour use". Chamber South Mary Scott.Russell ----------------------------------- Business/Organization Name Applicant Name -"&4 tCTSW-80thStreet ------South-Miami -----Florida-------3-3-1-4-3-- ----------------------------~ ------------------------------- Business/Organization Address City State Zip Code 305.661.1621 305.666.0508 MSRussell@chambersouth.com Phone Number Fax Number E-Mail Name of Event: Chamber South South Miami Art Fe~ Type of Event: Festival -------------- Purpose for utilizing parking meters: Street access -------------------------------------------- Number of On/Street curbside spaces requested: Number of Day's Start ____ curbside spaces desired: _2 __ Time: 4:00 a.m. End a.m, p.m. Time: -.:06::.:::0"-,,,0,--_ p.m. of Spaces (If necessary, please attach additional sheets) I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall amend or supplement this application within five business days of the change. ~~~~ 3:'/-:;--;V ""~JA~ Date FOR OFFICE USES ONLY: Permit No: ---------------------o DENIED 0 APPROVED AS PRESENTED D APPROVED WITH CONDITION NO. Meter Days: :x:: NO. Meter: :x:: Daily Fee: _______ _ Comment: 51 19~ 1-s;-bah;;.J ~4,c 'tk..4---C. 4 ~ ~ 1$ » 200, ~.:? PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT 6130 Sunset Drive, South Miami, FI33143 (305) 663-6326 Fax (305) 668-7356 Hanging Banner Over Public Stre~t Request Form for Special Event . , '.. ,,;' .';. ... :, .~ ',' South l'vIlaml Florida b:n.,.", frilP .2001 Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10-07 -1911; LDC Section 20-4.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building in front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75 th Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the d§!l3.§ .§peci~~~~bYJh..~~~PProY~~2~rmit.. .. ____ ~ .... ~. Name of Non-for-Ch b S th Profit Organization am er ou Organization 6410 SW 80th Street, South Miami, FL 33143 305 661 1621 Address Phone No. . . ----------------- Authorized Re-M S R 11 presentative Name ary cott usse Rep. Title President Event Name: Chamber South South Miami Art Festival Event Date: Nov. 1&2,2014 Event Type: Festival Approximate Installation Date Requested: October 2, 2014 thru November 3, 2014 Banner Location Requested: 05800 Sunset Drive II'~ 5880 Sunset Drive Briefly describe event for which you wish to display a banner in South Miami: -------------------43rd Annual Chamber South South Miami Art Festival is a juried fine arts show that attracts 50,000 visitors to the South Miami area. , ~ Applicant understands that the Banner installation is 10-14 days before the advertised event day. ~ Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period. ~ Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banner(s) after the specified period. ~ Banner Specifications-30ft X 3-4ft wide, 60ft of ~ (hal~ nylon rope with hooks and the banner must vents. ~#,~ Appllcan ' . nature PLANNING & ZONING OFFICE USE ONLY: ~ Illustration of banner showing height, width of the banner, and lettering ~ Copy of liability and/or property damage insurance required ~ Application fee $300 (per application) City Commission Approval Resolution No. ______________ _ Comment: ate SUBMITTED REC'D BY: INITIAL D o o Comm. Date: ---------------- --------------------------------------------- 15-16 CHAMSOU-01 RAUL ACORDe CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDNYYYI ~ 8/7/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A. CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Acrisure, LLC d/b/a InSource r..t1gN~o Ext): (305) 670-6111 I FAi~ No): (305) 670-9699 9500 South Dadeland Boulevard 4th Floor E·MAIL ADDRESS: Miami, FL 33156-2867 INSURER(S) AFFORDING COVERAGE NAIC# INSURER A : Assurance Company of America 19305 .... -.. ~-.. ·INSURED iNSURER-B·,Foremost·lnsurance .. Company. -... ._ ...................... 11.185 I .... Greater South Dade/South Miami/Kendall Chamber of INSURERC : Zenith Insurance Company 13269 Commerce INSURERD: 6410 SW 80 Street South Miami 33143-4602 INSURERE: INSURERF: COVERAGES CERTIFICATE NUMBER' REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWlTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE 1~r¥s"6-'~~ ·(&~Mg~, !(~gr~g~..l LIMITS LTR POLICY NUMBER A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00e -tJ CLAIMS-MADE 0 OCCUR X PPS40564958 06/01/2014 06/01/2015 PRE'MISES YE~~~~~~ncel 1,000,00C $ X Liquor Liability MED EXP (Anyone person) $ 10,000 r--1,000,00e r--PERSONAL & ADV INJURY $ ~'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00C X DPRO-D PRODUCTS -COMP/OP AGG $ 2,000,00~ POLICY JECT LOC OTHER: LIQUOR L1ABILIT $ 1,000,00C AUTOMOBILE LIABILITY ~~~~~~~~tFINGLE LIMIT $ 1,OOO,00C A r--PPS40564958 06/01/2014 06/01/2015 ANY AUTO BODILY INJURY (Per person) $ r--ALL OWNED ,-SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ rx rx NON-OWNED rp~~~~C~d~~tpAMAGE $ HIRED AUTOS AUTOS r--r--- $ ~ UMBRELLA L1AB MOCCUR EACH OCCURRENCE $ 1,000,000 B EXCESS LIAB CLAIMS-MADE PPS40564958 06/01/2014 06/01/2015 AGGREGATE $ DED I X I RETENTION $ 0 Prod/Ops Aggreg $ 1,000,00C WORKERS COMPENSATION X I ~ffTUTE I IOTH- AND EMPLOYERS' LIABILITY ER YIN 500,00~ C ANY PROPRIETOR/PARTNER/EXECUTIVE D Z065971211 061.08/2014 06/08/2015 E.L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A 500,00e (Mandatory in NH) EL DISEASE -EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below EL DISEASE -POLICY LIMIT $ 500,00e DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: South Miami Art Festival-November 1-2, 2014. City of South Miami is included as additional insured with respects to General Liability Insurance . .. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of South Miami THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 6130 Sunset Dr. South Miami, FL 33143 AUTHORIZED REPRESENTATiVE I f~ ~~~ © 1988-2014 ACORD CORPORATION. All fights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD RESOLUTION NO. 217-13-14035 A Resolution waiving $3,525 for 64 parking meters and street closure fee, and authorizing the City Manager to permit Chamber South to hold its 42 Annual South Miami Art Festival on November 2 & 3, 2013, in downtown South Miami on Sunset Drive from US I to Red Road. WHEREAS, Chamber South, has submitted a Special Event Application to hold its 42 Annual Arts Festival on November 2 & 3, 2013, on Sunset Drive; and, -----------------------WHEREKS-,-for-41 yearsEfiamoer-South~as-helCFtheir-ArFFestivaHn~the:crfyoFSouth::-:­ Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately 50,000 attendees who stimulate South Miami's economy through various purchases during this event from local merchants and restaurants; and, WHEREAS, the applicant has paid $500 deposit, $100 administrative fee, $60 application fee, and $400 street and pole banner fee, totaling $1,060.00; and, WHEREAS, Chamber South is requesting a waiver for the cost of 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank, City parking lot; in the amount of $3,200 ($1,600 X 2) ($25.00 X 64 total parking meters); and, WHEREAS, the applicant is also requesting a waiver for the street closure fee in the amount of $325.00; and, WHEREAS, the applicant will pay for the following services: Police ($7,730), Public Works ($5,984.11), totaling $13,714.1 I: and, WHEREAS, Chamber South has requested an extension on the payment of these _services to allow time to receive grant funding for this event, which typically takes approximately six to seven (6 -7 ) months from the date of the event; and WHEREAS, October 2012, under Resolution #202-12-13759, the City approved a requested waiver of fees in the amount of $3,200 for 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section I. The City Manager is hereby authorized to permit Chamber South to hold the 42 Annual South Miami Art Festival on November 2 & 3, 2013, in downtown South Miami on Sunset Drive from US I to Red Road. Section 2. The City Manager is hereby authorized to allow payment on the final billing in the approximate amount of $7,730 for Police services, and $5,984.11 for Public Pg. 2 of Res. No. 217-13-14035 Works totaling $13,714.11 and allowing time to receive grant funding to pay for this event for up to 6-7 months following completion of the event without interest. Section 3. The City Manager is hereby authorized to waive the parking fees in the amount of $3,200, and street closure fee in the amount of $325. Section 4. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution . .. --.-.-._------- ----·Set-tloi15.-Thi~rf'esolutiOfrs11all-b-ecome-effective-immediatelyuponadoption-by-vore===--- of the City Commission. PASSED AND ADOPTED this 1 st day of October ,2013. APPROVED: , PffI ffiJIUJ MAYO RM, COMMISSION VOTE: 5-0 Mayor Stoddard: Yea Vice Mayor Liebman: Yea Commissioner Newman: Yea Commissioner Harris: Yea Commissioner Welsh: Yea RESOLUTION NO. 202-12-13759 A Resolution authorizing the City Manager to. permit Chamber South, a 501 (c) ( 6 ) non-profit organization to hold its 41st Annual South Miami Art Festival on November 3 & 4, 2012, in downtown South Miami on Sunset Drive from Red Road to US 1.. . WJ:lEREAS, Chamber South, a non-profit organization, has submitted a Special Event ---=----st ·······-Application· to l101Cl=tf§4T=A:nnual=ArtsFe~ival~rr:Nuvember::3=-&::4.;:::2fH:2;:on:::S·l:l:I}:~et::::12rj:y~;::::=:-:= " I...J." arid, WHEREAS, for the past 40 years Chamber South has held their Art Festival in the City of South Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately.50,000 attendees who stimulate South Miami's economy through various purchases during thi~ event from local merchants a~d restaurants; and, WHEREAS, to continue to have a successful event that not only draws a large attendance, and showcases tlie City, Chamber South is requesting a waiver for the cost of 59 parking meters' located on SUnset Drive and five (5) meters·loeated·behind· Chase Bank; Gity parking lot in the amo-unt of $3,200 ($1,600 X 2); ~d, .'. , . .. ,:.:' . Wi!E~AS,tb.e ~ppl~cant has paid for the deposit ($600), applIcation fee ($60.00), street and poi~baruier fee ($400.00), totaling·$1,060.00; and, . WHEREAS, the applicant will pay for the following services: Police ($7,730.00), Public Works ($6,376.11), road closure ($325.00),pa,rking 'fees $3,200 (requesting waiver), totaling -$17,631.11. Chamber South acknowledges that it will pay an interest charge of 1.5 percent per month simple interest on any unpaid balance due more than 45 days after date ofinvoice. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The recitals set forth above are adopted as part of this resolution by . reference. Section 2. The City Manager is hereby authorized to permit Chamber Snuth to hold the 41 st Annual South Miami Art Festival on November 3 & 4,2012, in downtown South Miami on Sunset Drive from US 1 to Red Road. Section 3. The City Manager is hereby authorized to allow payment on the final billing in the approximate amount of $14,431.11 for the Police, Public Works, and street closure following completion of the event. Section 4. The City Manager is hereby authorized to waive the parking fees 0[$3,200. Pg. 2 of Res. No. 202-12-1 59 Section 5. If any section clause, sentence, or phrase of this resolution is for any reason held_ invalid or_ unconstitutional by_a court of competel1tjurisdiction, _the holding shall not affect the validity of the remaining portions of this resolution. Section 6. This resolution shall become effective immediately upon adoption by vote of the City Commission. ------------------------ PASSED AND ADOPTED this 2nd day of october , 201~. ~ ..... .... ~ . -. '. . --' 'flt ITYCL~y -APPROVED: .'. - . fW1f1;J(}~ MAY -. - ,COMMISSION VOTE:_. 4-0 Mayor Stoddard: : Yea Vice Mayor Liebman: . Yea Commissioner.Newman: absent . '¢ori1Ini~sibri~r'Haiiis: yea' Coiruhissioner Welsh: . . Yea .' . .. (~ Detail by Entity Name Detail by Entity Name Florida Non Profit Corporation ---------i-=--~,__:__·=_:=---::_~ __ =c_:___=____c:_=__:::__:_=_-~_=:----------- GREATERSOUTH'DADE/SOUTHMIAMIIKENDALL-CHAMBEROFCOMMERCE~ INC:- Filing Information Document Number FEIIEIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Principal Address 6410 S.W. 80TH ST N39121 590600031 07/17/1990 FL ACTIVE NAME CHANGE AMENDMENT 12/03/1993 NONE SOUTH MIAMI, FL 33143-4602 Changed: 06/20/1991 Mailing Address 6410 S.W. 80TH ST SOUTH MIAMI, FL 33143-4602 Changed: 06/20/1991 Registered Agent Name & Address RUSSELL, MARY S 6410 SW 80TH ST MIAMI, FL 33143 Name Changed: 04/30/2007 Address Changed: 05/01/2006 Officer/Director Detail Name & Address Title P RUSSELL, MARY S 6410 SW 80TH ST SOUTH MIAMI, FL 33143 Page 1 of3 http:// search.sunb iz. org/lnquiry ICorporationSearch/SearchResultDetaillEnti ty N amel domn... 912012013 Detail by Entity Name Page 2 of3 Title PC Cancio, Claudia 5750 SUNSET DRIVE MIAMI, FL 33143 Title PC ALEXANDER, CAROL 11355 SW 112 CIRCLE LANE "-MIAMI, FL 33176 .. .............. . .. 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Title PC , CORRADINO, JOE . 4055 N.W. 97 AVE MIAMI, FL 33178 Title PC HALL, ZAC 8850 SW 129 TER MIAMI, FL 33176 Annual Re(;!orts Report Year Filed Date 2011 03/02/2011 2012 03/02/2012 2013 01/29/2013 Document Images 01/29/2013 --ANNUAL REPORT I View image in PDF format 03/02/2012 --ANNUAL REPORT I View image in PDF format 03/02/2011 --ANNUAL REPORT I View image in PDF format 02/18/2010 --ANNUAL REPORT I .View image in PDF format 04/03/2009 --ANNUAL REPORT I View image in PDF format I 04/16/2008 --ANNUAL REPORT I View image in PDF format I 04/30/2007 --ANNUAL REPORT I View image in PDF format I 05/01/2006 --ANNUAL REPORT I View image in PDF format I 04/18/2005 --ANNUAL REPORT I View image in PDF format I 03/08/2004 --ANNUAL REPORT I View image in PDF format I 04/21/2003 --ANNUAL REPORT I View image in PDF format I 05/02/2002 --ANNUAL REPORT I View image in PDF format I 05/04/2001 --ANNUAL REPORT I View image in PDF format I 04/26/2000 --ANNUAL REPORT I View image in PDF format I 04/14/1999 --ANNUAL REPORT http://search. sunbiz. 0 rg/lnq uiry ICorporati onSearch/SearchResul tDetailiEnti ty N amel domn... 9/20/2013 Detail by Entity Name View image in PDF format 01/28/1998 --ANNUAL REPORT 1 View image in PDF format ~==============~ 02/06/1997 --ANNUAL REPORT 1 View image in PDF format ~==============~ 04/25/1996 --ANN UAL REPORT 1-1 __ V_ie_w_im_a-'.f:l_e_in_PD_F _fo_rm_a_t_--, 1-------------------------·----·-------- :======_._-----_._----- Copyright © and Privacy Policies State of Florida, Department of State Page 3 of3 http://search.sunbiz.org/lnquiry ICorporationSearch/SearchResultDetai IIEntity N ame/domn... 9/2012013