_Eb - Proposed Budget FY 15 (9-23-2014)
CAPITAL & OPERATING BUDGET
AND PAY PLAN
FISCAL YEAR 2014-2015
PROPOSED AS OF
SEPTEMBER 23, 2014
COMMISSION – MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
CHARTERED OFFICIALS
Mayor
Philip K. Stoddard, Ph.D.
Vice Mayor
Walter A. Harris
Commissioner
Bob Welsh
Commissioner
Josh Liebman
Commissioner
Gabriel Edmond
City Manager
Steven Alexander
City Clerk
Maria Menendez
City Attorney
Thomas Pepe, Esq.
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of South Miami, Florida for
its annual budget for the fiscal year beginning October 1, 2013. In order to receive this
award, a governmental unit must publish a budget document that meets program criteria as a
policy document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
TABLE OF CONTENTS
CITY MANAGER’S BUDGET MESSAGE_________________________________________ i
CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 15 __________________ xvii
GENERAL FUND SUMMARY _____________________________________________ xx
GUIDE FOR READERS _____________________________________________________ 1
HOW TO USE THIS DOCUMENT ____________________________________________ 3
ANNUAL BUDGET PROCEDURES ____________________________________________ 4
BUDGETING AND ACCOUNTING BASIS ____________________________________ 5
BUDGET SCHEDULE ____________________________________________________ 8
FINANCIAL AND BUDGETARY POLICIES ___________________________________ 10
FUND STRUCTURE ______________________________________________________ 21
FUND OVERVIEW _____________________________________________________ 21
FUND EXPENDITURES__________________________________________________ 24
GOVERNMENT _________________________________________________________ 27
CITY HISTORY ________________________________________________________ 30
COMPREHENSIVE PLANNING ____________________________________________ 32
CITY OVERVIEW ______________________________________________________ 35
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART__________________________ 36
POSITIONS BY DEPARTMENT ____________________________________________ 37
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN _____________________________ 44
GENERAL FUND BUDGET _________________________________________________ 54
GENERAL FUND REVENUE PROJECTIONS __________________________________ 55
CITY OF SOUTH MIAMI DEPARTMENTS & DIVISIONS _________________________ 75
MAYOR AND CITY COMMISSION _______________________________________ 76
CITY CLERK’S OFFICE ________________________________________________ 79
CITY ATTORNEY’S OFFICE ____________________________________________ 83
CITY MANAGER’S OFFICE _____________________________________________ 86
FINANCE DEPARTMENT ______________________________________________ 90
MANAGEMENT INFORMATION SYSTEMS OFFICE_________________________ 98
PROCUREMENT DIVISION __________________________________________ 104
HUMAN RESOURCE OFFICE __________________________________________ 109
BUILDING DEPARTMENT ____________________________________________ 114
PLANNING AND ZONING DEPARTMENT _______________________________ 120
CODE ENFORCEMENT DIVISION ______________________________________ 126
PUBLIC WORKS DEPARTMENT ________________________________________ 131
PUBLIC WORKS OFFICE OF THE DIRECTOR ___________________________ 133
BUILDING MAINTENANCE DIVISION _________________________________ 138
SOLID WASTE DIVISION ___________________________________________ 143
STREETS & LANDSCAPING DIVISION _________________________________ 146
MOTOR POOL DIVISION ___________________________________________ 150
ENGINEERING AND CONSTRUCTION DIVISION ________________________ 154
POLICE DEPARTMENT _______________________________________________ 158
PARKS AND RECREATION DEPARTMENT _______________________________ 172
GIBSON-BETHEL COMMUNITY CENTER _______________________________ 194
PARKS LANDSCAPING DIVISION _____________________________________ 199
COMMUNITY POOL ______________________________________________ 203
NON-DEPARTMENTAL ______________________________________________ 206
SPECIAL REVENUE FUNDS _______________________________________________ 208
STORMWATER DRAIN TRUST FUND _____________________________________ 209
LOCAL OPTION GAS TAX TRUST FUND __________________________________ 213
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND _______________________ 216
TREE TRUST FUND ___________________________________________________ 218
PEOPLE’S TRANSPORTATION TAX FUND _________________________________ 220
OTHER FUNDS ________________________________________________________ 223
DEBT SERVICE FUND __________________________________________________ 224
CAPITAL IMPROVEMENT PROGRAM FUND ________________________________ 233
EMERGENCY RESERVE FUND ___________________________________________ 236
STATE FORFEITURE FUND _____________________________________________ 237
FEDERAL FORFEITURE FUND _____________________________________________ 238
APPENDIX ____________________________________________________________ 241
CITY OF SOUTH MIAMI PAY PLAN _______________________________________ 242
GLOSSARY __________________________________________________________ 256
CITY OF SOUTH MIAMI BUDGET FY 2013-2014
ACKNOWLEDGMENT
This document was prepared by a team of city staff members who worked very enthusiastically,
with pride and dedication, to provide a meaningful and useful document for the benefit of the
citizens, the business community, and the City of South Miami organization.
The following individuals are recognized for their significant contribution in the budget process:
Budget and Finance Committee Members
Patrick Bell, Chairman
Kyle R. Saxon
Maximo Monterrey
James Dundorf
The following individuals are recognized for their significant contribution in the preparation of this
document:
Maria Virguez, Office Manager
Michelle Caloca, Junior Accountant
Solangel Perez, Junior Accountant
Maria Perez, Accounting Clerk
Carolina Sola, Office Support
MANAGEMENT TEAM
ASSISTANT CITY MANAGER CHIEF FINANCIAL OFFICER
Shari Kamali (2014) Alfredo Riverol, CPA CGFM, CGMA, Cr.FA (2010)
PLANNING & ZONING DIRECTOR POLICE CHIEF
Christopher Brimo (2011) Rene Landa (2013)
PUBLIC WORKS DIRECTOR PARKS & RECREATION DIRECTOR
Kelly Barket, Jr. (2011) Quentin Pough (2014)
HUMAN RESOURCES DIRECTOR BUILDING DIRECTOR
LaTasha Nickle, Esq. (2011) Victor Citarella, PE (2008)
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 i
CITY MANAGER’S BUDGET MESSAGE
September 23, 2014
Honorable Mayor Philip Stoddard
Honorable Vice Mayor Walter Harris
Commissioners Edmond, Liebman and Welsh
Citizens of the City of South Miami
Capital and Operating Budget and Pay Plan for Fiscal Year 2014/2015
Dear Mayor, Vice Mayor, Commissioners, and Citizens:
In accordance with Article IV, Section 2 of the City Charter, I respectfully
submit to you the Proposed FY 2014/15 Operating and Capital Budget and
Pay Plan for the fiscal year beginning October 1, 2014, and ending
September 30, 2015. The Proposed FY 2015 Budget was prepared with no
tax rate increase, using the millage of rate of 4.3639. The purpose of this
letter is to provide the Commission with an overview of the budget for
Fiscal Year 2014-2015.
BUDGET PREPARATION
The proposed budget provides a continuation of the core FY 2013-14 budget as the base for the
budget for FY 2014-15 and the following budget indicates existing and new funding levels and
priorities.
The FY 2015 Proposed Budget as presented here, was based on the proposed millage rate
of 4.3639 but without the projected significant budget benefits (savings) resulting from the
proposed outsourcing of the residential Solid Waste, and Motor Pool Divisions. Due to the
rejection of the budget saving outsourcing proposal, and the Commission’s
desire to maintain those respective services in-house, the City Administration eliminated the
approximate $650,000 in recurring operating budget savings, and some $250,000 annualized
capital expenditure savings from the proposed budget. It is hoped that at some time in the near
future that my recommendation of realizing this savings, totaling an estimated $900,000 per year
may be accepted by the Commission.
The value of the certified tax roll for FY 2014-2015 was released by the County on July 1, and
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 ii
was approximately 3.3% higher than the prior year. Although it represents a slight increase in
revenues, it is more importantly an indication that the real estate market and values and,
therefore, potentially our entire economy may be starting a rebound.
As we are witnessing, the country, and more specifically Miami-Dade County, continues to
slowly extract itself from a very difficult and damaging economic period. Property values,
foreclosure rates, and unemployment rates have begun to improve. Accordingly, this budget
process was a difficult one, as people are once again demanding more from their governments,
but the revenues have not yet reached a level to give us the ability to provide the level of services
they deserve.
SIGNIFICANT EVENTS THIS FISCAL YEAR
The City of South Miami has completed the long awaited Community Pool. County Mayor
Carlos Gimenez was present with the entire City Commission for the grand opening as were
many of the residents and community members who had labored, some for over 40 years to
bring this pool to be a reality. The pool will provide a much needed recreational swimming
opportunity for the community at-large, including swimming lessons for our youngest residents,
aquatic exercise for the disabled, and assist the City in its goal to reduce drowning fatalities and
near drowning accidents within the City. As research shows, supervised swimming activities
provided at Park and Recreation pools can make a life-saving difference to residents.
Dorn Avenue Road and Drainage Improvement projects have been completed, resolving the
drainage issues along SW 59th Avenue (Dorn Avenue) between Sunset Drive and SW 73rd
Street. A new drainage system was designed and constructed to adequately provide
stormwater runoff to prevent flooding. This project was completed on time and under budget
and has been widely praised by the residents and the business owners along Dorn Ave.
The South Miami Intermodal Transportation Plan will be completed at the beginning of the new
fiscal year. The purpose of the plan is to provide enhanced transportation and mobility choices
for the residents and visitors to the City of South Miami. The Plan will provide needed
consensus on transportation issues and establish a network of bicycle lanes, sidewalks, trails,
roadway improvements, neighborhood and greenways, throughout the City, connecting
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 iii
residential areas with downtown shopping and dining, transit facilities (Metrorail and BRT), and
M-Path to implement this consensus. A primary priority of the plan was to provide a safer
environment for pedestrians and cyclists. The entire community will benefit by the promotion
of greenways on residential streets, resulting in lower volumes of auto traffic and the reduction
of speed, which will be accomplished through traffic calming devices such as trees, speed tables,
pavement markings, and signage. Upon approval of the plan, the City will move to the next
phase of transportation system improvements by commencing the design and construction of
recommended improvements.
This year we offer a list of accomplishments by the City Administration and the Commission as
follows:
ACCOMPLISHMENTS FOR FISCAL YEAR 2013-14
• Murray Park Pool: After some 40 years of failed attempts, through a deep and
long standing relationship with the County Mayor, we were able to successfully
negotiate the reinstatement of grants that had expired, find a willing contractor
with the ability to build the pool. The project was managed with a broad and
cross discipline strategy. It resulted in the pool being built, ahead of schedule
and on budget.
• Resolved Metro South Lawsuit: The Commission authorized the City
Manager to negotiate with the developer of the Senior Citizen Affordable
Housing project who had sued the City for discrimination-related issues. In
conjunction with the City Attorney, we successfully negotiated, and brought a
potential settlement to the City Commission to resolve a $26 million Federal
housing discrimination lawsuit. The project is now permitted, thus triggering the
termination of the lawsuit.
• YMCA Lawsuit: We lobbied for and received permission from the Commission
to negotiate with the YMCA what was thought to be a highly improbable attempt
to reach a consensus settlement of this lawsuit. Staff was successful and the City’s
position was agreed to by both parties. The City of South Miami is in full control
and ownership of the South Miami Park site and facilities as the wonderful result of
this negotiation.
• Public Participation in Selection of Chief of Police: The selection process
for the new Chief of Police was created by the City Manager to set a new
standard of credibility and community involvement in the process. Pursuant to the
City Charter, the decision of selecting a Police Chief is solely up to the City
Manager, although the City Commission must affirm that choice. The City
Manager created a blue ribbon of high ranking and well-regarded police officials
from other communities to assist in the selection of and interviewing of our new
Police Chief, which was a first time the public could see and participate in the
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 iv
selection process for a Police Chief in South Miami. The community at large was
given the opportunity to participate in the process by asking questions during the
public interviews held by the blue ribbon committee, which interviews were also
televised. The City Commission agreed to the City Managers recommendation of
Rene Landa unanimously.
• Community Policing: At the City Managers direction, the new Chief of Police
rearranged schedules to provide for the first time ever, a true community policing
effort in the Downtown shopping area by virtue of an officer walking a beat from
10 am to 7 pm. This has engendered a much greater sense of security for
businesses and shoppers in our City.
• Emergency Reserve: A new major improvement developed this year is the
dramatic increase in funding for the Emergency Fund. Through careful budget
management the Administration is recommending a huge increase to twenty five
percent of the operating budget, bringing it to levels recommended by the
Government Finance Officers Association for the first time. This reserve is to
mitigate revenue shortfalls or excess expenditures due to a catastrophic event that
is declared an emergency. This is a major budgetary accomplishment and we are
very proud to have been able to establish it for the Commission and the residents.
• Silva Martin Building: Although the City had known of the presence of
dangerous levels of mold spores existing in the Silva Martin Building, and had
knowingly left staff in the most contaminated area, the new City Manager
immediately removed the staff from the dangerous situation, remedied the
source of water flooding into the building, and properly removed the mold
before allowing staff to relocate to the building. Although the building is too
small for the number of staff it is forced to accommodate, this was the plan
approved by a previous City Commission, as recommended by a previous City
Manager. We look forward to being able to provide a better working
environment for our valued professionals.
• Branding New Logo: We managed the selection of and implemented City-wide
the new logo. The creation of a new logo is more evidence of our continuing
effort to improve and update this City, not only through management style, but
also through leadership style, insuring that the City does not remain “stale” and
continue to be a popular destination for visitors, shoppers and a popular choice
for home buyers.
• Parking Fee Resolution: We discovered that the parking structure vendor
was inappropriately charging a higher rate; therefore, having the effect of causing
the parking lot to miss out on potential parking revenue. This was immediately
ceased following issuing threat of lawsuit against the vendor. Subsequently, we
discovered the vendor has illegally moved a barrier gate, thereby disrupting and
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 v
distorting the revenues and their accountability and propriety. We are currently
in the process of resolving this issue.
• Employee Recognition: We instituted employee recognition and appreciation
awards for length of service, which appears to be the first time this has been done
in the City’s history. In fact, one employee who was recognized for 39 years of
continuous service to the City said this was the first time he had ever been so
acknowledged. In any successful organization, communicating with the employees
when they succeed, not just reprimanding failures, is crucial to having a productive,
happy work force.
• PBA: We negotiated an agreement with both upper and lower units of the
Police Department to the accolade of both the Police units and the City
Commission.
• Tree Preservation: We authored a tree preservation ordinance, which, for the
first time, established that the City has a priority of protecting trees and
increasing fines for improper destruction or removal of trees and facilitated
payments into a tree fund. South Miami is known for being a lush community and
how important a healthy canopy is, not only for aesthetics, but also for protecting
the environment. It was amazing and disturbing that there was no previous
expression of intent or policy to preserve and protect trees. This is critically
important in enforcement cases and this ordinance will resolve this deficiency
forever.
• Accredited Police Department: The City Manager encouraged Chief Landa’s
team to enable the South Miami Police Department to achieve accreditation by
the Commission on Florida Accreditation (CFA). It is the first time in the history
of the Department that it has been recognized as an Accredited Department and
is a very significant award and achievement for South Miami.
• Parking Service Vendor Agreement: We initiated an RFP to ensure that we
were receiving the best service for the best price for the company that provides
our parking enforcement services. Subsequent to the selection of a vendor by the
Commission, we negotiated significant additional benefits to those proposed by
the vendor amounting to over $35,000 savings to the original proposal.
• Outdoor Seating: We resolved a battle and stalemate regarding outdoor seating
insurance issue, by recognizing the difficulty restaurant and bar businesses have in
meeting our insurance criteria and wrote an ordinance designed to protect the
City’s interest and make it easier for our businesses and potential businesses to
comply.
• Green Local Government Certification: We submitted an application for
South Miami to achieve Certification as Green Local Government by the Florida
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 vi
Green Building Coalition, thus initiating a lengthily process of leading our City to
become more environmentally responsible and lead by example.
• Downtown Wireless Mesh: We began the process of establishing the wireless
network being built in our Downtown area, which will reduce the cost of parking
enforcement while bringing a new level of efficiency and accuracy to its operation.
This network mesh may be expanded to allow for free Wi-Fi in the Downtown
area.
• Dante Fascell Park Improvements: We completed the safety fence around
playground near the very busy 57th Avenue (Red Road), and completed the
extremely popular soft running path built with recycled materials. This path has
been a hit with young kids and older residents and all age of visitors and helps
promote healthy living through exercise.
• City Website: We completed the rebuild and redesign of the stalled and
neglected City website to rave reviews by Commission, staff, and community. The
City’s presence on the Internet is not only useful to residents but can be an
economic tool to encourage visitors to come to our community.
• Downtown Street Signage: We ensured the project did not proceed until the
new logo was established to prevent an incongruous expenditure in this regard.
The new logo is in place and the signs will soon be placed in the Downtown area
with the new logo.
• Traffic Calming on Manor Lane: We proposed a closure of north to south
through traffic on Manor Lane, which was endorsed by the local property owners
who went further to request actual closing of the road at one point. Either of
these solutions will end forever the constant dissatisfaction of the local residents
with the City’s response to their concerns in this matter. Unfortunately, the
Miami Dade County Public Works Department has not endorsed the plan and at
this writing, we are still continuing our fight to enable the citizens to have the
traffic calming that they desire. We continue to maximize responsiveness to the
residents and strive to work together with all to insure tranquility in this City.
• Schools Compact: We have initiated discussions with the Miami Dade County
School Board to create a compact between the School system and the City of
South Miami.
• Safety Committee: A formal safety committee was appointed to assist management on
matters relating to the control of accidents, injuries and incidents. A safety coordinator
was assigned as a permanent staff consultant to the safety committee to maintain
continuity and control of its activities. Basic functions of all safety committees include:
creating and maintaining an active interest in safety amongst employees; reducing
accidents (committees do not dictate policy nor relieve those in the line of authority of
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 vii
their direct responsibility); and to involve workers in furthering the cause of accident
prevention. This new committee has already enabled the City to receive a 2% reduction
in its insurance bill for the coming fiscal year.
• Police Department Electronic Time Keeping: We directed the Police
Department to cease using turn of the century technology which was very labor
intensive, in favor of electronic record keeping for timesheets and leave requests.
This new process greatly relieves the workload on the Human Resources Office,
which historically was required to log and file all of the paperwork necessary for
later reference. This change helped eliminate the need for a part time employee in
Human Resources.
• Business Improvement District: We have initiated the process of establishing
a closer working relationship with the downtown business groups by agreeing to
be part of a Business Improvement District. Although not final yet, we are
working optimistically on creating this partnership which will assist all parties to
share the cost and effort necessary to improve the Downtown shopping area to
the benefit of the entire community.
• Public Notice of Selection Negotiation Meetings: We discovered and
corrected the absence of Public notice of selection negotiation meetings
apparently for the first time ever in South Miami. It is not known how long this
illegal practice was occurring previous to this discovery and change. Should
anyone have protested this lack of proper notice, virtually all of the affected
competitively bid agreements could have been disallowed and terminated. The
Sunshine Laws are clear on this issue and we insist regardless of the practices of
previous Managers that this administration needs to follow proper protocol,
procedures, and legislation.
• Advertise Adoption of Capital Improvement Plan as an Addendum to
the Comprehensive Plan: We discovered and corrected as required by State
law, the proper advertising and incorporation of the Capital Improvement Plan
(CIP) into the Comprehensive Plan, apparently for the first time ever in South
Miami. Once again, this is evidence of our commitment to insure that the City
does things the RIGHT way.
• Professional Services Pool: We created a first time ever pool of pre-qualified
vendors to cover most of the RFPs that the City issues to reduce the time and
expense of selecting vendors, thereby reducing the time necessary for the City to
be able to respond to needs.
• Security Lighting in South Miami Park: We installed security lighting in South
Miami Park with virtually no capital expense, only the cost of the electricity is
incurred by the City which has led to a much safer situation for our young soccer
players who use that park at night.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 viii
• City Film and Photo Permit: We established a city film and photo permit
process designed to appropriately compensate and protect the City for its
resources and its liabilities. As we continue to improve this community, we will
most likely experience more requests for film and photo permits. It is important
that this document does not discourage outside interest, but also insures that we
are fully covered.
• Murray Park Multi-Purpose Grant: The City of South Miami application for
the Murray Park Multi-Purpose received a score of 97/100. This is considered a
top score for the Public Facilities and Capital Improvements Category. The City
is expected to receive a funding in the amount of $55,000.
• Tree City U.S.A: We been awarded the “Tree City U.S.A” award for the 3
consecutive year. We are proud of our efforts to continually plant new trees
and to vigorously protect the trees that we currently have within the City.
• Free Swimming Lessons: The Murray Park Aquatic Complex and Pool had
provided free swimming lessons to members of the community. The pool is just
months old, but we are very proud of offering these potentially lifesaving lessons
to our community.
RFP’S and Projects
During the preceding year, we have initiated numerous projects as is evidenced by the
partial list below. We are proud of our efforts to actually produce and finish projects for
our community.
• IT Maintenance and Consulting Services.
• Swale Improvements.
• Website Redesign Project.
• Marshall Williamson Playground Equipment.
• Sylva Martin Windows.
• Marshall Williamson Basketball Court Draft.
• Chambers Video Broadcast System.
• Soccer.
• Resurface Basketball Courts at Murray Park.
• Parking.
• Athletic Field Lighting at Three City Parks.
• Remove, Furnish and Install New Flooring at the Gibson Community Center.
• Towing.
• Hybrid Vehicles for Code and Police Vehicles.
• Red light Cameras.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 ix
• Digitizing Program.
• Tennis Management & Operations.
• Fixed Asset Inventory Report.
• Police Canopy project.
• Road Resurfacing on 57th ST and on 62nd ST.
• Traffic Calming Projects Mango Terrace - Design, Pinecrest- Study, Twin Lakes-
Study, Cocoplum- Study, Manor Lane Traffic Calming.
• Murray Park Pool.
• Sylva Martin Drainage and Sylva Martin Remediation.
• Marshall Williamson Playground and bathrooms.
• Road Resurfacing on 57th ST and on 62nd ST.
• City Hall Sewer Connection.
• Jogging trail at Dante Fascell Park.
• Dog Park.
• Buss Shelters.
• Sunset Drive Striping.
• SW 60th Street Sidewalk.
• SW 73rd Street Sidewalk Improvements.
• Sylva Martin Window Replacement.
• Chamber Renovation.
• SW 61 Avenue Drainage Improvements.
• Intermodal Transportation Plan.
• Dorn Avenue Drainage Improvements.
• Fence at Murray Park.
• Asphalt trail connector at Dante Fascell Park.
• Sidewalk Repair around the City and at Marshall Williamson Park.
• New swing seats at the Community Center.
• All baseball fields at Palmer Park have been refurbished, A/C installed new doors,
security cages, painted racquetball and buildings at Brewer Park.
• Water fountain at Fuchs Park and Community center.
• Painted all buildings and a 6” a new main gate post has been installed at Palmer
Park.
Special Events and Services
• Collaborating with South Miami Rotary Club, South Miami Hospital on the
Community Health Fair event,
• MLK events,
• Farmers Market,
• Florida Heart Research Institute,
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 x
• VolksBlast Inc.,
• South Miami Police Department on a “Gun Buy Back” event, community toy give
away at the community center,
• Miami Children’s Hospital on a Bike Rodeo,
• Santa’s Elves Parade,
• The Waste Management Recycling Tour held,
• Annual Thanksgiving Party,
• Toy Drive, Elves Parade,
• Chamber South Art Festival event,
• Halloween event, Bike Registration,
• Bike Rodeo,
• Jazz in the Park”
• A Community Shred Day, which provided ecological information and
demonstrations and finger printing services for children and personal document
shredding for residents of South Miami,
• School backpack Giveaway at the Gibson-Bethel Community Center
• Fourth of July event,
• Bike-B-Q event,
• BIKE 305 and many more.
Ordinances and Resolutions
We have passed ordinances and resolutions on the following issues:
• Parking Management Services
• Bike Rodeo
• Farm Share
• Bus shelters on 59th Place and on Sunset Drive
• Police Parking and Fueling Facility Improvement
• Sylva Martin Window Replacement
• City Hall Sewer Connection
• Manor Lane Traffic Calming
• SW 61 Avenue Drainage Improvements
• Median Landscaping Along US1
• Sunset Drive Median
• Sunset Drive Roadway Improvements Phase V
• Playground project at Marshall Williamson Park
• Sunset Drive pedestrian crossing
• Actual Monthly report and check register will be posted
• Chamber renovation
• Tree protection
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xi
• Back to School Giveaway
• Interlocal agreement
• Outdoor sitting
• Red Light Camera
• City Logo
• SM a environmentally sensitive area and wild life sanctuary
• Update of fee schedule
The presented budget provides the same level of excellent services to all residents, businesses,
and visitors of the City of South Miami, while maintaining the same millage rate, set at 4.3639.
The City’s proposed budget was prepared with the intent to meet the governing body’s goals.
GOVERNING BODY GOALS
The City Commission has established six strategic goals that guide the City’s activities, including
preparation of the annual operating budget. The financial decisions included in the annual budget
and Capital Improvement Program (CIP) for the services provided by the City are intended to
address the goals established by the City Commission.
Goal #1: City Services – Ensure that city services assist in creating a superior quality of life and
a safe atmosphere where people desire to live, work, and play.
Goal #2: Fiscal Responsibility – Provide exceptional value for community-provided resources
and strive for long-term financial balance in the city’s operational and capital activities.
Goal #3: Economic Development – Promote and stimulate quality development (including
retail, corporate headquarters, bioscience, high technology companies, and residential) to
enhance the city’s diverse economic base.
Goal #4: Reinvestment – Promote and support efforts to redevelop retail sites and improve
our neighborhoods to continue the city’s reputation as a safe and friendly community.
Goal #5: South Miami Downtown Improvement– Partner in the continued development of
a premier destination point – “South Miami Downtown” – that serves as a community gathering
place integrating a variety of uses (including residential, retail and office uses).
Goal #6: Sense of Community – Celebrate South Miami’s heritage and history to enhance the
sense of community, pride and quality of life for residents.
The adopted budget continues the City’s commitment to these strategic goals by allocating
available resources to the activities necessary to address the goals.
GENERAL FUND REVENUES
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xii
Revenues in all municipalities typically increase; and, at times, decrease, depending upon their
respective sources and the impact of various sectors of the economy and the legislature’s
changing philosophies on those sources. The City’s most significant revenue, ad valorem or
property taxes, is also typically the revenue with the most significant change from year-to-year.
The legislature’s adoption of the “property tax relief” legislation and the approval of the property
tax constitutional amendments in recent years, in addition to the end of the real estate “bubble,”
and general decline in our nation’s current economy, has resulted in a reduction in our ad
valorem revenues, as well as other revenue streams. The City’s ad valorem revenue accounts for
approximately one-third of the City’s yearly operating revenue stream or 35% of the City’s
yearly, non-fee based, recurring operating revenues. Therefore, as the ad valorem revenues
change significantly, so do the city’s revenues.
THE SAVE OUR HOMES EFFECT
As stated earlier, the FY 2014-15 certified property tax roll for the City of South Miami reflects
an approximate 3.3% increase in city-wide taxable values from the previous fiscal year. By default,
that percentage is an “average”; and, individual properties may experience more or less change in
value than this average. In the case of long-time homesteaded properties, they actually may have
a greater amount of increase due to the effects of Save Our Homes.
In 1992, Florida voters approved Constitutional Amendment 10, meant to shield homeowners
from runaway increases in their property taxes as a result of the booming real estate prices. Save
Our Homes (SOH) limits annual increases in the assessed value of a home to 3% or the
Consumer Price Index, whichever is lower. This limitation is known as the Save our Homes cap.
As a result, long-time homesteaded property owners benefited from years of increasing home
values by paying less property tax than a similar non-homesteaded property owner due to the
SOH limits on increases in assessed values. Thus, many homesteaded property owners have had
the benefit of artificially low tax levies.
The FY 2008-09 property tax valuation performed by the Property Appraiser was the first year in
which property values dropped for the City of South Miami and virtually every other municipality
in South Florida. This drop in property values now reveals the “other side” of SOH in which
long-time homesteaded properties can now actually see their assessed values increase by virtue
of State Law, even as property market values decrease, if the valuation of that individual property
is still below market value. Conversely, recent homesteaded purchasers who have not had the
benefit of long-term accumulation of SOH benefits, and non-homesteaded properties, will most
likely see the least amount of increase in taxable assessed values.
DOUBLE HOMESTEAD EXEMPTION
On January 29, 2008, electors in Florida voted for a new property tax reform amendment.
Previously, homeowners could receive a $25,000 exemption on their primary residence, which
meant the homeowner doesn’t pay property taxes on the first $25,000 of the just appraised value
of the property. The new amendment increased the exemption as follows: Homeowners can
receive an additional $25,000 homestead exemption for the value of homesteads above $50,000.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xiii
The new exemption has had a devastating impact on ad valorem revenues statewide, as it
essentially doubles the previous amount of non-taxable property value; therefore, those revenues
are no longer available.
MILLAGE CAP ESTABLISHED
The Property Appraiser will mail required notices to all property owners in August, using
proposed tax rates adopted by all taxing authorities in Miami-Dade County. Thus, the millage
rate of 4.3639 set at the July City Commission meeting will be used in the notice and will be the
millage rate used to calculate South Miami property taxes unless changed by the City Commission
prior to its final budget meeting in September. The millage rate (South Miami’s share) is typically
approximately only 21 percent of the total yearly tax bill.
OTHER REVENUES
Other significant operating revenue categories are currently expected to remain relatively
unchanged or increase slightly. Local Government Half-Cent Sales Taxes, State Revenue Sharing,
Judgments and Fines, and other licenses and registrations (local business tax receipts, burglar
alarms, and solid waste franchises) are projected to slightly increase or remain relatively
unchanged this coming fiscal year, with the exception of the Electric Franchise fee, which may be
eliminated due to ongoing negotiations between the City and FP&L.
Should the City and FPL not come to an agreement by approving a new Franchise Agreement, the
City will receive an estimated $250,000 less than the current $1,000,000. It is possible if there is
no new Franchise Agreement between the City and FPL, that Miami Dade County may not
endorse a mechanism to allow South Miami to receive these funds at all translating to a full
elimination of the current $1,000,000 the City receives from this source. The Unified
Communications Service Tax is expected to decrease by approximately $70,161 or minus 12
percent from last year’s budgeted amount.
One of the main revenues, aside from ad valorem, is the City’s parking revenues. The Finance
Department is estimating that with the use of the proposed parking space sensors, parking
enforcement revenues are projected to increase by $214,730 or 34%. The proposed parking
space sensors will allow parking enforcers to better utilize their time with respect to detecting
vehicles that are illegally parked in areas regulated by the City. The additional revenue is
estimated to surpass the cost involved with implementation of the program and the annual
maintenance fee.
SPECIAL REVENUE FUNDS
The Special Revenue Fund budget reflects the restricted monies collected by the City for certain
fees and various local option gas taxes received from the State of Florida that must be used for
prescribed purposes.
CAPITAL PROJECTS FUND
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xiv
This fund reflects the major Capital Improvement Projects. Funds from various sources are
aligned with the specific projects found in the Capital budget.
CARRYOVER and RESERVES
Carryover is the balance of estimated unreserved fund balance remaining at year-end that is
carried forward into the new fiscal year and available for appropriation by the Commission. From
an accounting point of view, carryover is a balance sheet item and is not included in a typical
profit and loss statement. In governmental budgets, carryover is included as part of the budget.
Having sufficient cash carryover is critical to a municipality because it provides the necessary cash
flow before property taxes are collected and received beginning in November.
EMERGENCY RESERVE FUNDS
The Government Finance Officers Association (GFOA) issued a Case Study on May 2013,
providing a general recommended fund balance for two specific categories; Budget Uncertainty
Reserve and Emergency Reserve. Within the Case Study, GFOA recommends a General Fund
Reserve of approximately 25%; 12.5% for each of the two specific classifications mentioned above.
When the City's Comprehensive Financial Report was issued for FY 1994-95, the Auditors
recommended the creation of a Contingency Reserves Fund to be initially funded from the cash
carryover balance in the General Fund. On July 29, 2008, the City of South Miami established
Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-08-
1958 as part of a Cash Management Policy requiring the City to maintain Emergency Reserves
Funds no less than 10% of the operating budget. Under a multi-year concerted effort,
currently, the Emergency Reserves Fund has been increased to approximately $1,721,605 or
10%.
This year, in an effort to maintain an amount that is more in line with the GFOA’s recommended
25% for unreserved, unassigned fund balance, the City Manager is proposing that the City provide
funding in the amount of $2,694,919 to the Emergency Reserve Fund to maintain 25% of the
City’s annual budget amount in this critical fund, for a total of $4,416,524. The amount of the
proposed transfer is reflected within the City’s Non-Departmental transfer out line item.
The Emergency Reserve Funds along with the City’s unreserved, unassigned fund balance
represents a low, but healthy, reserve level for a City our size, but due to the potential for
damaging storms and unexpected economic situations, as we have witnessed in the past few
years, it would be wise to continue to increase these balances.
GENERAL FUND EXPENDITURES
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xv
6.4670
6.8000 6.8000 6.5900 6.5900 6.3730 6.3730 6.3730 6.3730
7.3730 7.2130
6.6810
5.8810
4.8180
5.2790 4.9526 4.9526 4.6662
4.3639 4.3639 4.3639
0.000
1.000
2.000
3.000
4.000
5.000
6.000
7.000
8.000
FY
1
9
9
5
FY
1
9
9
6
FY
1
9
9
7
FY
1
9
9
8
FY
1
9
9
9
FY
2
0
0
0
FY
2
0
0
1
FY
2
0
0
2
FY
2
0
0
3
FY
2
0
0
4
FY
2
0
0
5
FY
2
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0
6
FY
2
0
0
7
FY
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0
0
8
FY
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9
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FY
2
0
1
2
FY
2
0
1
3
FY
2
0
1
4
FY
2
0
1
5
CITY OF SOUTH MIAMI MILLAGE COMPARISON CHART
FY 1995 TO PROPOSED FY 2015
At the July 22, 2014, City Commission Meeting, the Commission adopted the ceiling rate of
4.3639 mils per $1,000 of the taxable value. Below please find the historical data of the City’s
millage for the past 10-years.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xvi
The average taxable residential value in South Miami as of July 1, 2013 was $184.990; the average
property owner paid approximately $3,086.15 in County, School, and other taxes and $807.28 in
property taxes to South Miami for a total of $3,893. As you can see, the City portion of your tax
bill is only 20.7%, a very small percentage of the total bill which equates to $2.21 a day.
The average taxable residential value in South Miami as of July 1, 2014, is $188,585. At the
tentative millage rate set of 4.3639 mills, this property would be responsible for $3,146 in
County, School and other taxes, and South Miami property taxes of $822.97 for a total of $3,969.
This is only an increase of $15.69 or approximately four cents per day, for the City of South
Miami portion over last year, which is excellent, considering the rise in the cost of services and
products.
During the budget development process, the City focused on Commission-established priorities,
departmental goals, and citizen needs to determine which services should be funded and to what
level. The goals and objectives for each department are highlighted at the beginning of each
respective section of the budget.
In this fiscal year’s proposed budget, the City will be assuming the full expense of multiple
employees who had previously been funded or partially funded through the City of South Miami’s
Community Redevelopment Agency (SMCRA) and a significant percentage of the City Attorneys
contractual fee. The CRA is no longer able to continue to fund these necessary positions due to
its financial situation.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xvii
BUDGET SUMMARY
The information contained in this budget provides a level of financial detail for the Commission
and the public in order to provide a clear vision and openness to the budgetary process. Please
find a list of the specific expense items by Department and Division, taken together for FY 2014-
15.
CONSOLIDATED ITEMS DETAIL
BY DEPARTMENT FOR FY 15
DEPARTMENT
F/T
1210
P/T
1310
HEALTH
2310
W/C
2410
FUEL
5230
PEN
2210
ICMA
2220
AUTO
4515
COPIER
4710
COMM
4120
CITY COMMISSION 62,000 0 0 137 0 0 0 0 0 5,000
CITY CLERK 185,972 0 21,269 411 0 24,734 0 0 1,668 360
CITY MANAGER 355,711 0 35,550 787 960 8,775 32,531 503 2,000 3,420
FINANCE DEPART 325,297 43,117 35,449 815 0 9,515 17,547 0 1,668 2,100
PROCUREMENT
DIVISION 106,338 0 14,179 251 0 0 7,932 0 6,482 1,020
HUMAN RESOURCES 147,498 0 14,179 326 0 0 10,325 0 0 2,040
BUILDING DEPART 235,318 138,434 28,359 6,000 1,600 0 16,472 503 1,900 1,440
PLANNING DEPART 223,623 0 28,359 495 144 7,657 11,623 503 3,412 1,164
CODE ENFORCE 264,274 0 35,449 5,103 5,978 13,818 11,227 2,265 1,668 4,650
PW OFFICE OF DIR 162,651 0 21,269 360 0 4,178 9,187 0 6,670 1,020
PW BLDG. MAINT. 71,737 0 14,179 2,513 0 10,117 0 0 0 780
PW SOLID WASTE 379,687 0 70,897 37,059 0 27,687 12,006 0 0 0
PW STREETS MAINT. 174,074 0 42,538 13,256 0 13,014 5,336 0 0 780
PW MOTOR POOL 125,831 0 21,269 3,303 183,944 12,458 2,496 41,368 0 780
PW ENG. & CONSTR 133,075 0 14,179 294 0 5,544 6,397 0 0 1,020
POLICE 3,620,979 0 418,310 112,492 217,120 612,693 10,195 43,604 11,000 49,560
PARKS & REC 301,876 0 42,538 9,102 15,120 13,680 13,931 6,129 5,003 6,120
COMM CENTER 176,152 286,436 35,449 13,947 0 10,878 6,606 0 1,668 0
PARKS LANDSCAPE
MAINT 209,857 0 42,538 6,327 13,352 18,145 5,420 1,888 0 1,800
COMM POOL 0 51,611 0 1,556 0 0 0 0 0 1,020
TOTAL FY 2015 7,261,950 519,598 935,959 214,534 438,218 792,893 179,231 96,763 43,139 84,074
BUDGETED FY 2014 6,978,900 600,002 836,505 289,195 438,666 774,001 185,236 76,893 42,807 86,147
DIFFERENCES 283,050 -80,404 99,454 -74,661 -448 18,892 -6,005 19,870 332 -2,073
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xviii
PROPERTY TAX INFORMATION
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $1,480,600,491. This valuation represents a 3.3% increase from the FY 2013-14 level of
$1,433,343,727. This is due primarily to the increase in value of properties. Below please find a
detailed breakdown of the City’s new taxable values by use type.
PROPERTY TYPE COUNT
2014
TAXABLE
VALUE COUNT
2013
TAXABLE
VALUE
SINGLE FAMILY 2,854 631,877,462
2,854 592,075,776
CONDOMINIUM 788 88,118,355
789 81,843,693
MULTI FAMILY 93 115,552,459
95 107,589,522
COMMERCIAL 620 514,875,940
616 532,011,353
INDUSTRIAL 27 10,446,277
30 12,636,438
AGRICULTURE 1 590,429
1 581,009
VACANT LAND 208 33,433,873
211 29,919,857
INSTITUTIONAL 37 11,466,080
37 11,140,983
GOVERNMENTAL 54 907,483
52 909,943
OTHER PROPERTIES 8 4,174,311 8 3,891,888
REAL ESTATE PARCELS 4,690 1,411,442,669
4,693 1,372,600,462
PERS PROP & CENT ASSD
69,157,822
60,743,265
ALL ASSESSED PROPERTY
1,480,600,491
1,433,343,727
Assuming a property owner has homestead exemption, the assessed value is limited from
increasing to no more than the 3% legislatively-created cap or the amount of increase in the
consumer price index (CPI), whichever is lower. If a property owner does not have homestead
exemption, the assessed value is limited from increasing to no more than 10% (the limitation
does not apply to the value applicable for school taxes). The Taxable Value is the assessed
value less any exemptions and/or classification.
The increase from last year to this year is attributable to signs of the economy stabilizing. The
City experienced an overall assessed real property value increase of $47,256,764 or 3.3%.
When the City millage rate is applied to this value, it generates some $192,829 of additional
income for the Cities budget.
Tangible personal property (TPP) includes property that is not real estate. It includes furniture,
fixtures, tools, computer equipment, machinery, office equipment, supplies, leasehold
improvements, leased equipment, signage, and any other equipment used in a business. Furniture
and fixtures used in a rental unit (condominium, apartment, house) are also taxable. Tangible
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xix
personal property assessed values increased by $8,414,557 or 14% this year.
New Construction decreased by $13,199,924 or 76%.
The proposed millage rate of 4.3639 mills, which is the same as last year’s rate, will generate a
total of $5,645,711 ($6,138,132 - $492,421) of ad valorem revenue, which will allow the City to
continue with regular necessary operations and on-going projects even though costs to provide
these same services have risen. When the proposed millage rate is applied to the new growth
figure and the City makes the required contribution to the South Miami Community
Redevelopment Agency (SMCRA), the additional funds available in ad valorem taxes to South
Miami total an estimated $192,829.
Please note, due to an accounting change as required by the City's auditors, when compared to
FY 2014, the City will be reducing the estimated ad valorem revenues by the amount required to
be provided to the City of South Miami Community Redevelopment Agency (CRA). Prior to FY
2015, the City included the ad valorem revenue which was slated for the CRA within the general
fund and prepared a transfer from Non-Departmental to the CRA. The accounting change
reflects a $492,421 reduction in Ad Valorem revenue and eliminates the transfer amount equal to
the same in Non-Departmental which would have been reflected should the City had not
completed the accounting change. In summary, the accounting change has the same net affect on
the fund balance but reflected differently in the presented budget.
CITY OF SOUTH MIAMI GENERAL FUND REVENUES
The City of South Miami’s estimated General Fund Revenues for FY 2015, as provided in the
proposed budget is $17,666,208. A breakdown of the general makeup of the City’s General Fund
Revenues is presented below.
47%
10%
9%
25%
4% 3% 2%
General Fund Revenue Analysis FY 15
Taxes
Franchise Fees
Intergov Revenue
Charges For Services
Fines and Forfeitures
Misc Revenues
Other Financial Sources
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xx
GENERAL FUND SUMMARY
DEPT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
FY 2012
ACTUAL
FY 2013
BUDGET
FY 2014
ESTIMATE
FY 2014
CM RECOM
FY 2015
BEGINNING FUND BALANCE 8,009,801 7,266,790 7,929,606 7,929,606 7,501,107
* TAXES 8,287,173 7,755,861 8,551,195 7,962,702 8,257,525
FRANCHISE FEES 1,715,134 2,017,417 1,625,250 1,929,187 1,825,250
INTERGOV REVENUE 1,320,645 1,432,441 1,454,918 1,454,918 1,587,276
CHARGES FOR SERVICES 4,065,036 4,145,164 4,136,000 4,240,100 4,530,730
FINES AND FORFEITURES 187,560 140,161 186,000 186,000 688,400
MISCELLANEOUS REVENUES 602,234 534,188 552,686 553,554 392,562
TOTAL 16,177,782 16,025,232 16,506,049 16,326,460 17,281,743
OTHER FINANCIAL SOURCES 416,253 308,173 358,173 358,173 384,465
DEPARTMENTS
1100 CITY COMMISSION 85,881 81,602 92,829 92,829 92,780
1200 CITY CLERK 252,952 245,383 386,012 380,054 371,902
1500 CITY ATTORNEY 419,657 514,791 436,000 381,000 467,100
1310 CITY MANAGER 476,914 536,779 764,379 735,113 684,692
1410 FINANCE DEPARTMENT 585,987 529,314 1,141,783 1,141,783 1,306,422
1340 MGMT. INFORM. SYSTEMS 385,223 309,063 317,764 347,030 354,916
1320 PROCUREMENT DIVISION 258,487 327,578 229,817 227,817 235,605
1330 HUMAN RESOURCES 610,347 648,148 889,654 889,654 695,547
1610 BUILDING DEPARTMENT 437,173 428,377 460,574 460,574 473,994
1620 PLANNING DEPARTMENT 349,068 476,839 468,463 379,463 417,825
1640 CODE ENFORCEMENT 346,947 329,230 265,401 250,401 413,589
1770 PW-OFFICE OF DIRECTOR 223,622 256,422 242,160 242,160 223,083
1710 PW-BLDG. MAINT. 609,180 304,103 441,934 441,934 440,090
1720 PW-SOLID WASTE 1,350,396 1,333,799 1,369,658 1,369,658 1,325,798
1730 PW-STREETS MAINT. 573,000 582,473 509,119 509,119 470,605
1760 PW-MOTOR POOL 437,709 497,983 557,091 556,741 566,993
1790 PW-ENG. & CONSTR. 254,955 201,404 234,098 234,098 182,079
1910 POLICE 6,063,832 6,221,535 6,032,927 6,009,327 6,866,393
2000 PARKS & RECREATION 488,283 459,920 556,288 551,663 605,451
2020 COMMUNITY CENTER 545,922 618,956 705,314 699,814 683,051
1750 LANDSCAPE MAINT. 437,541 440,211 499,735 499,235 478,581
2030 COMMUNITY POOL 0 0 51,052 28,665 139,305
2100 NON-DEPARTMENTAL 84,837 91,409 85,000 85,000 164,000
TOTAL 15,277,913 15,435,319 16,737,052 16,513,132 17,659,802
DIFFERENCE BEFORE FUND
BALANCE 1,316,122 898,086 127,170 171,501 6,406
2100 * NON-DEPARTMENT TRANSFER 2,059,132 235,270 1,189,337 600,000 3,963,358
ENDING FUND BALANCE $7,266,790 $7,929,606 $6,867,439 $7,501,107 $3,544,155
* Due to an accounting change as required by the City's auditors, when compared to FY 2014, the City will be reducing
the estimated ad valorem revenues by the amount required to be provided to the City of South Miami Community
Redevelopment Agency (CRA). Prior to FY 2015, the City included the ad valorem revenue which was slated for the
CRA within the general fund and prepared a transfer from Non-Departmental to the CRA.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xxi
The Government Finance Office Association (GFOA) recommends that governments adopt a
budget document for achieving and maintaining structural balance where recurring revenues are
equal to recurring expenditures in the adopted budget. The chart above compares the City’s
revenues and expenses by fiscal year and meets the structural balance recommended by the
GFOA.
CHANGES IN THE CITY WORKFORCE AND TOTAL PAYROLL
In the proposed fiscal year budget, the City provides a “Position by Department” schedule as part
of the budget document. The section provides a detailed breakdown of the positions by
department and the number of full-time and part-time positions within the City.
In this year’s proposed budget, the City did not include any additional salary increases for the
police or full-time general employees, beyond the amount approved by the Commission in the
PBA Agreements in FY 2014, although, at the time of writing, the City is once again negotiating
with the Police and AFSCME unions for the next generation of bargaining agreements.
In this fiscal year’s proposed budget, the City will be assuming the expense of multiple employees,
which had previously been funded through the City of South Miami’s Community Redevelopment
Agency (SMCRA). The SMCRA is no longer able to continue to fund these necessary positions
due to its financial situation. The department/divisions that are immediately affected are:
− Within the Finance Department, the Grants and Sustainability Administrator was
previously funded by the SMCRA in the amount of 50% of the position’s salary. (The
0
500
1000
1500
2000
2500
Do
l
l
a
r
s
Comparison Revenues to Expenses (100s)
Revnue
Expenses
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xxii
resulting amount necessary to be assumed in this year’s City budget is $33,618.)
− Code Enforcement will now be absorbing the expense of the Senior Code Enforcement
Officer and Special Events Coordinator which were both previously funded at 100% by
the SMCRA. (The resulting amount necessary to be assumed in this year’s City budget is
$146,212)
− The Police Department will be funding 100% of one police officer. The SMCRA
previously funded three full-time police officers; however, this year only two full-time
police officers will be funded. (The resulting amount necessary to be assumed in this
year’s City budget is $86,928.)
− The City Attorney’s expense was increased based on his newly commission adopted
agreement and the newly implemented accounting policy which requires the City to fund
100% of the City Attorney’s contract and obtain reimbursement from the SMCRA for
10% of the overall cost. (The resulting amount necessary to be assumed in this year’s
City budget is ($50,420).
− It is important to note, the positions mentioned above are not new positions but exist
currently as part of the City Administration, and amount to an estimated $317,178 which
is reflected in this budget as an increase due to the SMCRA’s inability to continue to fund
them.
Two part-time positions within the City Manager’s Office were eliminated from the proposed
budget and an increase for the Assistant City Manager is included in FY 2015 budget.
Within the Human Resource’s Office, a vacant full-time office support position has been
eliminated.
As part of the reorganization within the City Manager’s Office, the Planning Department has
eliminated a vacant planning assistant position and replaced the position with an office support to
address their staffing requirements.
In the Solid Waste Division, certain restructuring occurred, thus reducing the Division’s
personnel expenditure amount. In the Streets and Landscaping Division, the City eliminated a
vacant full-time Maintenance Worker I position for additional savings to the budget.
The Police Department has created two additional police officer positions, bringing the total
number of sworn officers from 50 in FY 2014 to 52 for FY 2015. The two new officers will allow
the City to implement the Police Athletic League (PAL) program and continue Community
Policing in our downtown shopping area without negatively affecting the City’s current emergency
response time and superior protective services currently being provided to the City’s residents.
The Police Department is recommending the reclassification of the position of Crime Analyst to
Communications Director, due to the position’s current responsibility.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xxiii
The Parks and Recreation Department, which is responsible for three divisions: Parks,
Community Center, and the new Community Pool, has gone through a major reorganization in
an effort to provide greater efficiencies and become more efficient. A vacant Recreation Aide
part-time position was eliminated and a full-time Recreation Leader position was reclassified to
Administrative Secretary within Parks. Within the Community Center, three vacant part-time
Recreation Aid positions and two vacant part-time Recreation Leader positions were eliminated.
The proposed full-time Pool Supervisor was eliminated and a new Recreation Supervisor II
position was created within the Community Center, which will oversee many different park
programs along with the Community Pool.
The newly passed Affordable Care Act (ACA) requirement prevents part-time employees from
working more than an average of 30-hours a week. Within the Community Center, the number
of part-time employees was necessarily increased to accommodate the mandate of the ACA
while maintaining the staffing levels required to meet the ACA requirements while maintaining
the staffing levels required to provide the current level of service at the Community Center. The
number of hours worked in total will remain essentially the same, but the number of part time
employees has changed. The proposed FY 15 budget provides an increase for seasonal
employees to a minimum of $9.00 per hour.
SUMMARY OF MAJOR BUDGET HIGHLIGHTS
The proposed budget is primarily a continuation of last year’s budget plan, as the City remains
committed to the current level of services with a high quality level of delivery. There are many
priorities that need to be addressed, including a revision of our very outdated land development
code, the proper maintenance of our parks system, and the further consolidation and maximizing
of efficiencies from the organization of our government structure that need to be addressed in
the near future. Should revenues grow, we will be able to evaluate new priorities for the City
and with the authorization of the Commission we will begin to increase the effectiveness and
offered services of the City.
The FY 2014 Budget, Capital Improvement Program 5-Year Plan, includes a line item for a phased
citywide directional street signs & posts replacement program. The project is funded by the
Peoples Transportation Plan (PTP) and is funded at $150,000. The scope includes the
manufacturing of new signs, and the removal and replacement of existing traffic signs. It is
recommended the traffic sign replacement program be implemented in phases and funds be
allocated in subsequent budget years. The City has completed the branding plan in FY 2014 that
established a new logo and new color scheme for the City. The street signs and many other
features of the City will incorporate the new look for the City, as we prepare for the next great
chapters in the life of South Miami and wish to continue positive promotion of our remarkable
community.
The City is committed to completing multiple traffic calming projects throughout the City,
originally funded in last year’s budget, which were not actually initiated until recently. The specific
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xxiv
communities on which the City is focusing in FY 2015 are West Pinecrest Villas, Bird Estates,
Mango Terrace, and Manor Lane. The City will continue working with Miami-Dade County in the
continued improvement to our roads, drainage, and traffic calming.
To continue maintaining a safe and efficient fleet, this coming fiscal year, the City is proposing to
purchase seven new police vehicles. The upgrades of the City’s fleet are required to continue
providing expected levels of service to the residents of the City. The older police vehicles that
are being replaced will take the place of those vehicles in the City fleet that are determined to
have exceeded their useful life and may have safety or operational problems; the vehicles will be
auctioned for sale. Currently and in the future, the City will purchase extended warrantees for
our vehicles and surplus the vehicles at the end of the warranty program in order to reduce
maintenance costs to the City.
SUMMARY OF FINANCIAL ISSUES AHEAD
FPL Franchise Agreement
The FPL Franchise agreement was recently renegotiated. Due to several successes in the
negotiations including an increase in the rate paid by FPL to the City, the agreement is slated to
provide the City over $30 million dollars over its term.. This amount is paid on a yearly basis
based on electrical sales.
Union Negotiations
The impending negotiations with the AFSCME and PBA unions may place additional financial
demands on our limited budget and perhaps require additional funds currently not existent in the
South Miami budget.
Emergency Fund
One new major improvement this year is the dramatic increase in funding for the Emergency
Fund bringing it for the first time to levels recommended by the Government Finance Officers
Association. This reserve should be restricted by ordinance to mitigate revenue shortfalls or
excess expenditures due to a catastrophic event that is declared an emergency. This is a major
budgetary accomplishment and we are very proud to have been able to establish it for the
Commission and the residents.
Litigation expenses and exposures
Currently, the City is involved in multiple litigations, which provide future financial uncertainties.
The possible financial impact to the City is currently unknown. It is, at this time, unrealistic for
the City to provide financial estimates to insert into the FY 2015 budget.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xxv
Fuel expenses
Presently, the City is estimating $4 per gallon for the 2015 budget. The current average price for
fuel is approximately $3.61 per gallon. The City is requiring that the usage of city vehicles be
limited only to the essential activities. City policy states that no city vehicle should be left running
idle when not necessary (the K-9 vehicle is the exemption); furthermore, all take home cars
should be used strictly pursuant to policy that stipulates that the vehicles will not be used for
personal use.
RESERVE FUNDS
There are a number of reserves that are part of the operation budget. The City strives to
maintain prudent reserves, establishing funds for contingencies and emergency situations, as
well as for the impact of revenue reforms on the stability of the City’s operating budget and for
other items such as grant matches.
As we progress with our administration, we would like to create the following Reserve Funds:
Revenue Stabilization
Funding Rationale: This reserve was initially established to mitigate the risk of reduced property
tax and other revenues in general. Rebuilding this fund is critical as it is the primary source used
in balancing the FY 2010-11 budget request.
Uses/Restrictions: These funds would be restricted to uses related to impacts caused by
reduced tax revenues.
Grant Match Reserve.
Funding Rationale: These funds would be restricted to uses related to grant match reserve
funding, which has been adequately projected based on realistic grant funding opportunities.
Uses/Restrictions: These funds would be set aside as a cash match for grant opportunities. It is
beneficial in the application process for the City to have funds that are readily identifiable as a
cash match.
Insurance Reserve.
Funding Rationale: The reserve is intended to fully meet potential insurance claim deductibles.
Uses/Restrictions: This reserve would be used in circumstances that would require the
contribution of insurance deductibles such as a major hurricane.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xxvi
Tax Equalization Reserve.
Funding Rationale: Non-property tax revenue is a major portion of the City’s revenue base.
The targeted amount should equal at a minimum, 20% of budgeted non-property tax revenues.
Uses/Restrictions: These funds can bridge the gap between the state’s fiscal year end and the
City’s fiscal year end (3 month gap) in the event of significant state budget reductions.
Building Capital Reserve Fund.
Funding Rationale: The reserve target amount would be based on yearly estimates make
necessary unscheduled and anticipated repairs, and other operational issues relating to the
City’s properties.
Uses/Restrictions: These funds are to be used specifically to address building hardening and
security, and to fund unscheduled and anticipated repairs, and other operational issues relating
to the City’s properties.
CONCLUSION
The City budget has been seriously challenged this year as the Community Redevelopment
Area (CRA) has been unable to continue to fund several items that are important to the
smooth and effective operation of the City as a whole. This resulted in some $317,178 that the
City had to find funding for in its budget which was previously funded in the CRA budget. This
unavoidable responsibility and the financial demand that it incurred on the City budget in
addition to the rejection of the potential savings of $900,000 from outsourcing the solid waste
and motor pool functions were difficult to react to and still endeavor to create a responsible
and balanced budget. Despite the challenges we encountered in balancing the needs for
services against the desire of property owners the same rate of tax, we continued to maintain
basic levels of reserves for our various critical financial responsibilities.
These are clearly difficult times that require extraordinary leadership and extraordinary courage.
We thank the Mayor and City Commission for having those qualities, as we believe they have
been reflected in this budget. It is essential to continue building our reserve accounts for a
multitude of reasons. As always, your staff will endeavor to continue to provide the levels of
services our community is entitled to, despite even more limited resources available for this
purpose. We are grateful for your continued contributions to the budget development process.
The confidence you hold in your staff makes it possible for us to provide the results our
community deserves and expects. By working together, we have once again been able to craft a
budget that addresses the priorities you have created for our community.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 xxvii
CLOSING
I wish to thank the entire City staff for their professionalism and dedication. I also wish to thank
the Mayor, Vice Mayor, and Commissioners for providing direction on a preferred future for the
City of South Miami. Finally, I would like to thank the excellent Budget and Finance Committee
for the time which they have volunteered to help evaluate FY 2015 proposed budget and their
valuable input which has been reflected in this budget.
Sincerely,
Steven Alexander
City Manager
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 1
GUIDE FOR READERS
The Fiscal Year 2014-2015 Annual Operating and Capital Budget for the City of South Miami,
Florida is intended to serve four purposes:
THE BUDGET AS A POLICY GUIDE
As a policy document, the budget serves to inform the reader about the organization and its
policies. The budget includes organization-wide financial and programmatic policies and goals that
address long-term concerns and issues, as well as its short-term financial and operational policies
that guide the development of the budget for the upcoming year. This budget document details
the services the City will provide during the twelve-month period from October 1, 2014 through
September 30, 2015. The departmental budget sections provide goals, objectives and activity
reports for each department.
THE BUDGET AS A FINANCIAL PLAN
As a financial plan, the budget details the costs associated with providing municipal services and
how the services are anticipated to be funded. The General Fund Section includes a summary
and detailed description of all revenues and expenditures. The budget document explains the
underlying assumptions for the revenue estimates and discusses significant revenue trends. In
addition, there is discussion of the City’s accounting structure and budgetary policies. Please
remember that the City of South Miami as virtually every other government has provisions for
amending the budget during the budget year. This is essential as priorities change and
emergencies are encountered requiring the revision of the yearly budget. This is a normal and
wise practice as it is essential for the City to be able to reflect the changing priorities of its
community.
THE BUDGET AS AN OPERATIONS GUIDE
As an operations guide, the budget details how departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
department. In addition, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each departmental budget section
includes a description of the department’s function, its goals and objectives, activity reports,
authorized positions, budget highlights and the budgetary appropriation.
THE BUDGET AS A COMMUNICATION DEVICE
As a communication device, the budget provides summary information to aid the reader in
interpreting the document. Charts, graphs, tables and text are included in every section to
consolidate the information.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 2
The budget document also includes a detailed table of contents and a glossary of terms to make it
easy to locate and understand its contents. Finally, the budget includes the Budget Message
Section, which provides readers with a condensed analysis of the fiscal plans of the City for the
upcoming fiscal year.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 3
HOW TO USE THIS DOCUMENT
This document is divided into 4 sections. The breakdown is listed below:
Introduction: This section is designed to give the reader a general look at South Miami and an
overview of the total budget and is divided into two main sections. The City Overview includes
demographic data and tables and the Financial Overview includes summary information on the
budget. Many parts of this section can be reproduced for the public and media.
Capital Improvement Program: A general description of the 2014-2018 Capital
Improvement Plan along with the funding sources is found in this section.
Fund Budgets: A description of the funds and departments can be found in this section. A
summary of all department expenditures is listed, along with a mission statement,
accomplishments, objectives, key activity reports, staffing requirements and budget highlights.
Appendix: This section contains a detailed personnel table and a glossary of terms and acronyms
that are used throughout the document.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 4
ANNUAL BUDGET PROCEDURES
In accordance with the City of South Miami Charter, Article IV, Section 2 Budget, the City
Manager shall prepare and submit to the Commission a proposed annual budget. This specific
Charter Section further details the annual budget adoption procedure as follows:
A. The City Manager shall submit to the Commission, an annual budget together with an
explanatory message 60 days prior to the beginning of the fiscal year. The budget, budget
message, and all supporting schedules shall be a public record open to public inspection by
anyone.
B. At the meeting of the Commission where the budget and budget message are submitted,
the Commission shall determine the time and place for a public hearing on the budget,
where, interested persons shall be given an opportunity to be heard. The City Clerk shall
post a notice of the place and time not less than five days after the date of posting at
which time the Commission will hold a public hearing.
C. After the conclusion of said public hearings, the Commission may insert new items or may
increase, decrease or delete the items of the budget. If the total of proposed expenditures
are increased thereby, then and in that event, the City Clerk shall post a notice setting
forth the nature of the proposed increase and listing a place and time not less than five
days after the date of posting of the public hearing thereon.
D. The budget shall be adopted by three or more affirmative votes of the City Commission
before the first day of the new fiscal year. Should the Commission take no final action on
or prior to the date, the budget, as submitted, shall be deemed to be finally adopted by
the Commission, provided that if the provision for funds in any department or
departments exceeds (10%) of the previous year's budget, then as to that department or
departments the Commission shall be deemed to have approved the previous year's
budget.
E. A copy of the budget as finally adopted shall be certified by the City Manager and the
budget so certified shall be filed for the use of all offices and departments.
According to the Charter Article IV, Section 2 (F) (Modifications) (1) Transfer of Appropriation
- At the request of the City Manager, the Commission may at any time transfer, by resolution,
any unencumbered appropriation balance or portion thereof between general classification of
expenditure within an office or department. At the request of the City Manager and within the
last three months of the budget year, the Commission may transfer by resolution any
unencumbered appropriation balance or portion thereof from one office or department to
another.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 5
BUDGETING AND ACCOUNTING BASIS
The accounts of the City are organized by funds and account groups, each of which is considered
a separate accounting entity. The operations of each fund are accounted for with a separate set
of self-balancing accounts, which comprise its assets, fund equity, revenues and expenditures.
In Florida, it is a requirement that the budget submitted to the City Commission is balanced. A
balanced budget occurs when actual expenditures do not exceed received revenues.
As an operations guide, the budget details how departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
department. Additionally, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each departmental budget section
includes a description of the department’s function, its accomplishments, its objectives, activity
reports, authorized positions, the budgetary appropriation and budget highlights.
BASIS OF BUDGETING
The basis of budgeting determines the timing for reporting measurements made on a cash or
accrual basis in the City’s financial statements. As defined in the National Council on
Governmental Accounting (NCGA) Statement 1, the basis of accounting refers to when
revenues, expenditures, expenses, transfers, and the related assets and liabilities are recognized
in the accounts and reported in the financial statements. The accounting basis determines
when the economic consequences of transactions and events are reflected in financial
statements.
MEASUREMENT FOCUS
Unlike the selection of an accounting basis, which is concerned with the timing of transactions
and events, a measurement focus identifies what transactions and events should be recorded.
The measurement focus is concerned with the inflow and outflow of resources that affect a
fund’s operating statement.
The operating statement of a proprietary fund focuses on changes in economic resources, much
like that of a private-sector business. Net assets are used as a practical measure of economic
resources for this purpose. A proprietary fund’s operating statement includes all transactions
and events that increase or decrease net assets, such as revenues, expenses, gains and losses.
The operating statement of a governmental fund, unlike that of a proprietary fund, focuses on
changes in current financial resources. The governmental fund operating statement measures
those transactions and events of the period that have increased or decreased the resources
available for spending in the near future.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 6
A fund’s basis of accounting is inseparably tied to its measurement focus. Funds that focus on
total economic resources (proprietary funds) employ the accrual basis of accounting, which
recognizes increases and decreases in economic resources as soon as the event or transaction
occurs. Thus, revenues are recognized as soon as they are earned and expenses are recognized
as soon as a liability is incurred, regardless of the timing of related cash inflows and outflows.
On the other hand, funds that focus on current financial resources (governmental funds) use
the modified accrual basis of accounting, which recognizes increases and decreases in financial
resources only to the extent that they reflect near-term inflows or outflows of cash. Under
the modified accrual basis of accounting amounts are recognized as revenue when they are
both measurable and available. The accrual basis, modified accrual basis and cash basis of
accounting are discussed below.
ACCRUAL BASIS ACCOUNTING
Under the accrual basis of accounting, revenues are recognized when they are earned
regardless of when cash is received, and expenses are recognized when a liability is incurred
regardless of when paid. However, these accruals should be recognized only if measured
objectively. Since accrual accounting results in accounting measurements based on the
substance of transactions and events, rather than when cash is received or disbursed, it
enhances the relevance, neutrality, timeliness, completeness, and comparability of the
information reported. Under GAAP, the accrual basis shall be used for the government-wide
financial statements, proprietary funds and fiduciary funds.
MODIFIED ACCRUAL BASIS ACCOUNTING
Under this basis, revenues are recognized in the accounting period in which they become
susceptible to accrual, that is, when they become measurable and available to finance
expenditures of the fiscal period. The requirement that revenues be "available" distinguishes
modified accrual revenue recognition from that of the accrual basis. Available is defined as
expected to be collected within twelve months after the fiscal period ended.
Under the modified accrual basis, expenditures are recognized in the accounting period in
which the fund liability is incurred, measurable and expected to be paid within twelve months of
the fiscal period ended. However, there are certain exceptions such as the recording of the
unmatured principal and interest on general obligation long-term debt which are recorded only
when due. Other exceptions are discussed in the appropriate sections of this manual.
Modified accrual basis accounting is used for all governmental funds (general, special revenue,
debt service and capital projects).
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 7
CASH BASIS ACCOUNTING
Under the cash basis, transactions are recognized only when cash changes hands. Cash basis
financial statements omit recognition of assets and liabilities not arising from cash transactions,
therefore they rarely present financial position or results of operations in conformity with
GAAP. Cash basis accounting and reporting are not desirable practices because they permit
distortions in financial statement representations due to shifts in the timing of cash receipts and
disbursements relative to underlying economic events near the end of a fiscal period. The cash
basis of accounting, which is used for budgetary purposes, is not an acceptable basis of
accounting for the purpose of preparing the City's GAAP financial statements.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 8
BUDGET SCHEDULE
The Office of the City Manager and the Finance Department are responsible for the development
of the annual budget. As the schedule below details, the budget process begins in April with the
distribution of budget request forms to all departments. All departments are responsible for
compiling budget figures, which are then reviewed and adjusted by the City Manager during a
series of inter-departmental meetings. The goal is that the proposed budget document is
presented to the City Commission at its first meeting.
A key component of the budget process is our dependence upon the State, grants, and
entitlements. Estimates for these revenue sources are provided by the State of Florida in late
June and early July. The City incorporates the latest projections available into the budget.
The City Commission must adopt a preliminary millage rate in August for use on the Notice of
Proposed Taxes to be mailed to all property owners by August 29, 2014 by the Miami-Dade
County Property Appraiser. In accordance with Florida Statutes, the tentative millage rate is
adopted at the first public budget hearing in September and this rate cannot be increased at the
second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary rate
adopted by the City Commission except by re-notifying all affected property owners by mail.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 9
FY 2015 BUDGET SCHEDULE
APRIL 3
Distributions of Budget Worksheets to Departments
APRIL - JUNE
Department budget meetings with the City Manager.
JULY 1
Receipt of DR 420 (Property Appraiser Certification of Taxable Value) from the
County (FS Section 200.065). Review of department’s requests.
Development of City Manager’s budget
JULY 16
Capital Improvements Projects Workshop with the City Commission
JULY 30
Submission of proposed budget to the Mayor and City Commission (Article IV,
Section 2a, City Charter provides for deadline of August 1) and presentation of a
resolution advising the Property Appraiser's Office of the City's proposed millage
rate and announcing the date, time and place of the first and second budget hearing.
AUGUST 2
Last day to advise the Property Appraiser’s office of the proposed millage rate,
current year rollback rate and date, time and place of the first budget hearing (FS
Section 200.065)
AUGUST 13
Budget Workshop with the Mayor and City Commission
AUGUST 28
Last day to post a notice for Sept. 10 public hearing
(Article IV, Section 2B)
SEPTEMBER 9
First public hearing and adoption of tentative budget (Trim Bill). Must amend
tentative budget, re-compute proposed millage rate and publicly announce the
percentage by which recomputed proposed millage exceeds the rollback rate.
FINAL APPROVAL OF THIS DATE SUBJECT TO COUNTY AND
SCHOOL BOARD HEARING DATES (FS Section 200.065)
SEPTEMBER 12
Last day to advertise final public hearing of Sept. 23 (FS Section 200.065)ff
SEPTEMBER 23
Final public hearing and adoption of budget. If budget is not adopted this date,
the City must re-advertise Public Hearing
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 10
FINANCIAL AND BUDGETARY POLICIES
PURPOSE:
The Comprehensive Financial and Budgetary Policies is a one-source document for all City
financial and budget policies. The intention of the policies is to guide elected officials, the City
Manager and staff in their on-going role as the financial stewards of the City. The policies guide
essential decisions affecting budget and financial matters to ensure that the City is financially
prepared to meet its immediate and long-term service objectives. The individual policies serve as
guidelines for financial planning, budget preparation, implementation, evaluation and internal
financial management of the City, and may be amended from time to time.
BUDGET MODIFICATIONS:
As per the City’s charter, at the request of the City Manager, the Commission may at any time
transfer, by resolution, any unencumbered appropriation balance or portion thereof between
general classification of expenditure within an office or department. At the request of the City
Manager and within the last three months of the budget year, the Commission may, by
resolution, transfer any unencumbered appropriation balance or portion thereof from one
office or department to another.
In case of disaster or any other circumstance creating an emergency, the Commission may at
any time in any budget year, make an emergency appropriation for the purpose of repairing
damages caused by such disaster or meeting such public emergency to the end that public
health, safety or welfare will be protected.
OBJECTIVES:
In order to achieve the purpose of the Comprehensive Financial and Budgetary Policies, the
following are objectives for the city’s fiscal performance.
• To guide City Commission and management policy decisions with significant fiscal impact.
• To set forth operating principles to minimize the cost of government and financial risk.
• To employ balanced and equitable revenue policies that provide adequate funding for
desired programs.
• To maintain appropriate financial capacity for present and future needs.
• To promote sound financial management by providing accurate and timely information on
the City’s financial condition.
• To protect the City’s credit rating and provide for adequate resources to meet the
provisions of the City’s debt obligations on all municipal debt.
• To ensure the legal use of financial resources through an effective system of internal
controls.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 11
FINANCIAL PLANNING AND TRENDS
Monitoring:
The City shall develop and maintain a 3 to 5 year financial trend model that forecasts revenues
and expenditures based on a set of accepted assumptions. The financial trends forecast
presented to the City Commission to discuss long-term budget trends and implications of various
budget scenarios. This will allow the City Commission to establish budget policy and direction to
the City Manager for the development of the upcoming annual operating and capital budgets.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 12
OPERATING POLICIES
The City will balance recurring operating expenditures with current or recurring revenues, and
to the extent possible, not appropriate the fund balance to meet recurring operating needs. The
City will evaluate the fiscal impact of new proposals, operate as efficiently as possible, and
constantly review City services for appropriateness and effectiveness.
Expenditures shall be within Current Revenue Projections:
Ongoing expenditures should be equal to or less than ongoing revenues. The City must identify
ongoing resources that at least match expected ongoing annual expenditure requirements. One
time revenues and non-recurring revenues and ending fund balances will be applied to reserves or
to fund one-time expenditures; they will not be used to fund ongoing programs.
Continual Improvement of Service Delivery:
The City has established a goal to seek to optimize the efficiency and effectiveness of its services
through strategic planning efforts, performance budgeting and measuring, and by evaluating
service provisions by surveying citizens and customers and by comparing to other cities.
Year End Budget Considerations:
In accordance with Generally Accepted Accounting Principles (GAAP), purchases encumbered in
the current year but not received until the following year will be paid from the budget of the
following year. However, when necessary, City Commission may authorize a re-appropriation to
resolve unusual situations or hardships caused by this policy.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 13
ACCOUNTING, AUDITING AND REPORTING
REPORTING POLICIES:
The City shall maintain a system of financial monitoring, control, and reporting for all operations
and funds in order to provide an effective means of ensuring that overall City goals and objectives
are met.
AUDITING:
The City’s independent auditing firm will annually perform the City’s financial and compliance
audit. Their opinions will be contained in the City’s Comprehensive Annual Financial Report
(CAFR). Results of the annual audit shall be provided to the Commission in a timely manner.
The independent auditing firm will be competitively selected in accordance with City of South
Miami Charter Article IV, Section 4(E), Florida Statutes and standards of the Governmental
Finance Officers Association.
ACCOUNTING SYSTEM:
Financial records will be maintained on a basis consistent with GAAP, and the Governmental
Accounting Standards Board (GASB) and the standard practices of the Government Finance
Officers Association of the United States and Canada (GFOA). In addition, the City will comply
with rules of the Auditor General and Uniform Accounting System as required by the State of
Florida.
EXCELLENCE IN FINANCIAL REPORTING:
As an additional independent confirmation of the quality of the City’s financial reporting, the City
will annually seek to obtain the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting. The CAFR will be presented as a method of
communicating with citizens about the financial affairs of the City.
REVENUE POLICIES:
The City should be sensitive to the balance between the need for services and the City’s ability to
raise fees, charges for services, and taxes to support those services.
REVENUE DIVERSIFICATION:
The City shall strive to maintain a diversified mix of revenues in order to balance the sources of
revenue amongst taxpayers and to provide ongoing stability and predictability in order to handle
fluctuations in revenues and better distribute the cost of providing services.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 14
CHARGES FOR SERVICES:
As much as is reasonably possible, City services that provide private benefit should be supported
by fees and charges in order to provide maximum flexibility in use of general City taxes in
meeting the cost of services of a broader public benefit.
Charges for services that benefit specific users should recover full costs, to the extent feasible,
including all direct costs, and indirect costs, such as operating and maintenance costs, overhead,
and charges to capital costs (depreciation and debt service).
INVESTMENT POLICY
The City of South Miami will invest its funds in accordance with Florida Statute 218.415. The
funds will be invested based upon the following priorities:
Safety of principal
To meet the liquidity needs of the City and optimize investment returns after first addressing
safety & liquidity concerns.
The City of South Miami will make cash flow analysis of all funds on a regular basis.
Disbursement, collection, and deposit of all funds will be scheduled to ensure maximum cash
availability. The City will pool cash from several different funds for investment purposes when
permitted by law.
The City will invest 100% of its idle cash on a continuous basis. Reserve Fund balances may from
time-to-time be established by resolution of the City Commission.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 15
CAPITAL BUDGET POLICY
The City will update its multi-year plan for capital improvements.
The City will enact an annual capital budget based on the multi-year Capital Improvement Plan.
The City will coordinate development of the capital improvement budget with development of
the operating budget. Future operating costs associated with new capital improvements will be
projected and included in operating budget forecasts.
The City will use intergovernmental assistance to finance only those capital improvements that
are consistent with the Capital Improvement Plan and City priorities, and whose operating and
maintenance costs are included in operating budget forecasts.
The City will maintain all its assets at a level adequate to protect the City's capital interest and to
minimize future maintenance and replacement costs.
The City will identify the estimated costs and potential funding sources for each capital project
proposal before submission to the City Commission for approval.
CAPITAL ASSETS POLICY
Threshold: The City will capitalize all individual assets and infrastructures which meet a respective
threshold amount or more and a life of three years or more.
Asset categorization: The City shall account for assets and infrastructure meeting the minimum
dollar and life thresholds in the following categories:
Land ($1 or Greater)
Land Improvements ($25,000 or more)
Buildings ($50,000 or more)
Building Improvements ($50,000 or more)
Machinery and Equipment; including vehicles ($5,000 or more)
Infrastructure; i.e. roads, stormwater system, sidewalks ($250,000 or more)
Construction in progress ($1 or more)
Intangible Assets ($25,000 or more)
Capital Outlay Budget vs. GAAP (Generally Accepted Accounting Principles). Only assets or
infrastructure with a value over $25,000 will be budgeted as a capital item in the budget. Short-
lived assets not meeting the capital asset threshold will be budgeted as operational materials and
supplies.
Deprecation method: GASB (Governmental Accounting Standards Board) Statement 34 requires
governments to depreciate capital assets with a defined estimated life. The City will use the
straight-line depreciation method. There will be no depreciation on land or other assets with an
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 16
indefinite life. Construction in progress projects are not subject to depreciation until the project
is completed. Depreciation expense is not calculated on the salvage value (value which the asset
will not fall below).
Capital Assets-Assets vs. Repair & Maintenance: GASB 34 requires that repair and maintenance
items are expenses rather than capitalized assets. The criteria determining whether an item is
capitalized or expensed is whether the service life of the assets will be extended. The City will
adapt this definition and capital expenditures that extend the life of the asset will be classified as
capital assets.
Estimated useful assets life: The estimated useful lives of the assets are based on City experience
and established projections reflected in the 5 year capital plan. The useful life will be used when
determining depreciation expense. The useful lives are:
Land – indefinite
Buildings – 50 years
Improvements – 20 years
Equipment:
− Cars – 8 years
− Trucks – 10 years
− Equipment – 10-15 years
− Computer Equipment – 5 years
Infrastructure:
− Roads – 40 years
− Stormwater System – 50 years
− Sidewalks – 40 years
Intangible Assets – 20 years
Five year capital plan: The City prepares a 5 year capital plan which reports the capital asset
budget needs for the City.
Fixed Asset Accounting: The City will comply with the standards established by GASB 34
(Governmental Accounting Standards Board) and all subsequent pronouncements put forth by
GASB or its successor organization.
As per Florida Statute 274.02(2) the chief financial officer shall establish by rule the requirements
for the recording of property and for the periodic review of property for inventory purposes.
The Chief Financial Officer will establish policies and appropriate procedures to manage fixed
assets, including establishing the State of Florida required threshold dollar amount for which fixed
asset records are maintained and how often physical inventories will be taken. Currently the
State of Florida requires that assets equal to or greater than $1,000 be inventoried. The
threshold amount will be updated as the State of Florida rules are updated.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 17
DEBT MANAGEMENT POLICY
PURPOSE
The purpose of this policy is to establish parameters and provide guidance governing the issuance,
management, continuing evaluation of and reporting on all debt obligations issued by the City of
South Miami, and to provide for the preparation and implementation necessary to assure
compliance and conformity with this policy.
FLORIDA STATUTE CITATIONS
The Internal Revenue Code, Florida Statutes, local charter and/or ordinances outline legal
borrowing authority, restrictions and compliance requirements while the Florida Constitution
and Statutes authorize the issuance of bonds by counties, municipalities and certain special
districts.
Section 125.013 – General Obligation & Revenue Bonds
Chapters 130 & 132 – County Bonds & General Refunding Law
Section 154.219 – Public Health Facilities Revenue Bonds
Chapter 159 – Bond Financing
Section 163.01(7) – Bonds Issued by Entities Created by Interlocal Agreement
Chapter 166, Part II – Municipal Borrowing
Section 215.43 – Financial Matters: General Provisions
Chapter 218, Part III – Local Financial Management & Reporting
POLICY STATEMENT
Under the governance and guidance of Federal and State laws and the City’s Charter, ordinances
and resolutions, the City may periodically enter into debt obligations to finance the construction
or acquisition of infrastructure and other assets or to refinance existing debt for the purpose of
meeting its governmental obligation to its residents. It is the City’s desire and direction to assure
that such debt obligations are issued and administered in such fashion as to obtain the best long-
term financial advantage to the City and its residents, while making every effort to maintain and
improve the City’s bond ratings and reputation in the investment community.
The City may also desire to issue debt obligations on behalf of external agencies or authorities for
the purpose of constructing facilities or assets, which further the goals and objectives of City
government. In such case, the City shall take reasonable steps to confirm the financial feasibility
of the project and the financial solvency of the borrower; and, take all reasonable precautions to
ensure the public purpose and financial viability of such transactions.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 18
GENERAL DEBT GOVERNING POLICIES
The City hereby established the following policies concerning the issuance and management of
debt:
A. The City will not issue debt obligations or use debt proceeds to finance current
operations.
B. The City will utilize debt obligations only for acquisition, construction or remodeling of
capital improvement projects that cannot be funded from current revenue sources or in
such cases wherein it is more equitable to the users of the project to finance the project
over its useful life.
C. The City will measure the impact of debt service requirements of outstanding and
proposed debt obligations on single year, five, ten and twenty year periods. This analysis
will consider debt service maturities and payment patterns as well as the City’s
commitment to a pay as you go budgetary capital allocation.
SPECIFIC DEBT POLICIES, RATIOS AND MEASUREMENT
This section of the Debt Management Policy establishes the target debt policies, ratios and
measurements for the City in the following categories:
A. Measurements of Future Flexibility
B. Constraints, Ratios and Measurements
Measures of Future Flexibility
As the City periodically addresses its ongoing needs, the City Manager and the City Commission
must ensure that the future elected officials will have the flexibility to meet the capital needs of
the City. Since neither State law nor the City Charter provides any limits on the amount of debt,
which may be incurred (other than the requirement to have General Obligation debt approved in
advance by referendum); this policy establishes the following constraints, ratios, and measures.
Constraints, Ratios and Measures
The following constraints, ratios and measures shall govern the issuance and administration of
debt obligations:
Purposes of Issuance – The City will issue debt obligations for acquiring, constructing or
renovating Capital Improvements or for refinancing existing debt obligations. Projects must be
designed as public purpose projects by the City Commission prior to funding.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 19
Maximum Maturity – All debt obligations shall have a maximum maturity of the earlier of: (i) the
estimated useful life of the Capital Improvements being financed; or, (ii) thirty years: or, (iii), in
the event they are being issued to refinance outstanding debt obligations the final maturity of the
debt obligations being refinanced, unless a longer term is recommended by the Finance
Department.
Net Debt to Taxable Assess Value – The City shall strive to maintain a ratio of Net Debt to
Taxable Assessed Value of properties within the City shall not exceed 15%. The ratio of Net
Debt to Taxable Assessed Value shall be calculated by dividing the Net Debt by the taxable
assessed value of all taxable properties within the City.
Capitalized Interest (Funded Interest) – Subject to Federal and State law, interest may be
capitalized from date of issuance of debt obligations through the completion of construction for
revenue producing projects. Interest may also be capitalized for projects in which the revenue
designated to pay the debt service on the bonds will be collected at a future date, not to exceed
six months from the estimated completion of construction and offset by earnings in the
construction fund.
Bond Covenants and Laws – The City shall comply with all covenants and requirements of the
bond resolutions, and State and Federal laws authorizing and governing the issuance and
administration of debt obligations.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 20
PURCHASING POLICY
The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5
(Power and Duties) and Florida Statute Chapter 287.
Purchases less than $5,000.00. Purchases of, or contracts for, materials, supplies, equipment,
improvements or services for which funds are provided in the budget, where the total amount to
be expended is not in excess of $5,000.00, may be made or entered into by the City Manager
without submittal to the City Commission and without competitive bidding. Single purchases or
contracts in excess of $5,000.00 shall not be broken down to amounts less than $5,000.00 to
avoid the requirements of this subsection. Purchases of less than $1,000.00 do not require:
− Purchase orders
− Sealed Competitive bids
Purchases of less than $5,000.00 but greater than $1,000 do require
− A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract, which was part of an acceptable competitive bid process.
− An approved purchase order
− Must have been included in the original budget or received approval from the City
Manager.
Purchases more than $5,000.00 but less than $25,000.00. Purchases of or contracts for materials,
supplies, equipment, improvements or services for which funds are provided in the budget, where
the total amount to be expended is in excess of $5,000.00 but which does not exceed
$25,000.00, may be made or entered into by the City Manager with submittal to the City
Commission and without competitive bidding, but shall require that the City Manager obtain
quotes from at least three different vendors. Single purchases or contracts in excess of
$25,000.00 shall not be broken down to amounts less than $25,000.00 to avoid the requirements
of this subsection. Purchases more than $5,000.00 but less than $25,000.00 require:
− Approval by the City Manager before the expenditure is made or funds
committed.
− A minimum of 3 written quotes from 3 different vendors unless piggybacking off
an existing governmental contract which was part of an acceptable competitive
bid process
− City Commission approval
Purchases in excess of $25,000.00. Purchases in excess of $25,000.00 shall be in compliance with
the competitive bidding requirements. Purchases in excess of $25,000.00 require:
− Competitive bid process unless piggybacking off an existing governmental contract
which was part of an acceptable competitive bid process
− Purchase orders must be obtained before an expenditure is made or funds
committed and approved by the City Manager,
− City Commission approval
The City Commission in FY 2015 may be adopting a Purchasing Ordinance which will supersede the Purchasing Policy, within the FY
2015 Budget Document.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 21
FUND STRUCTURE
In governmental accounting, all financial transactions are organized within several funds.
According to the National Council on Governmental Accounting, a fund is a fiscal and accounting
entity with a self-balancing set of accounts recording cash and other financial resources, together
with all related liabilities and residual equities or balances, and changes therein, which are
segregated for the purpose of carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions or limitations.
The City of South Miami’s budget consists of 16 Funds: General Fund, Stormwater Drain Trust
Fund, Local Option Gas Tax Trust Fund, Hometown District Improvement Trust Fund, Tree
Trust Fund, People’s Transportation Tax Fund, Debt Service Fund, Capital Improvement Program
Fund, Emergency Reserve Fund, State Forfeiture Fund and Federal Forfeiture Fund. “Fund” is
defined as an independent fiscal and accounting entity with a self-balancing set of accounts. Funds
are established to attain certain objectives or to simply segregate activities.
All funds, except the Stormwater Drain Trust Fund which uses the accrual basis of accounting,
utilize the modified accrual basis of accounting. For more detailed information regarding the
funds, please refer to the fund sections in this document.
FUND OVERVIEW
GENERAL FUND
The General Fund is used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is the major operating fund of the City of
South Miami.
STORMWATER DRAIN TRUST FUND
The Stormwater Drain Trust Fund accounts for the financial resources received and allocated on
behalf of the Stormwater Utility maintained by the City of South Miami. The fund is used to
maintain the drainage pipes and canals located within the City. This is a proprietary fund which
focuses on the determination of operating income, changes in net assets, financial position and
cash flows.
LOCAL OPTION GAS TAX TRUST FUND
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the Hometown
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 22
District Parking. Parking in the Hometown District must be developed and managed primarily as an
element of infrastructure critical to enhancing South Miami's tax base through economic success of
the district.
TREE TRUST FUND
Creation of the Tree Trust Fund is for the purpose of which is to acquire, protect, and to plant
trees on public property. The Tree Trust Fund shall consist of contributions in lieu of, or in
conjunction with, required replacement plantings.
PEOPLE’S TRANSPORTATION TAX FUND
The City receives a share of the one-half cent sales tax, known as the People’s Transportation Tax,
to be used for transportation services. The People’s Transportation Tax provides funding for the
People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be used for the
transportation expenses.
DEBT SERVICE FUND
The Debt Service Fund has been established in an effort to clearly identify the City’s current Long
Term Liability. The City has several loans outstanding with the Florida Municipal Loan Council
(FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida Municipal
Loan Program.
CAPITAL IMPROVEMENT PROGRAM FUND
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures of
major capital projects and expenditures for all General Government programs. The adopted capital
improvement projects expenditures are identified on the Five–Year Capital Improvement Project
listing within the Capital Improvement Program section of this budget.
EMERGENCY RESERVE FUND
The City Commission adopted a policy that would restrict the use of this fund to catastrophes and
other unscheduled emergencies; and on September 2, 2001 the City Commission changed the
policy via resolution No. 145-01-11293 to provide for an Emergency Reserves Fund of no less than
10% of the budget. The Government Finance Officers Association (GFOA) issued a Case Study
on May 2013 providing a general recommended fund balance for two specific categories; Budget
Uncertainty Reserve and Emergency Reserve. Within the Case Study, GFOA recommends a
General Fund Reserve of approximately 25%; 12.5% for each of the two specific classifications
mentioned above.
STATE FORFEITURE FUND
The Police Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture Act.
Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including cash,
personal property and real property used in violation of the Florida Contraband Forfeiture Act.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 23
FEDERAL FORFEITURE FUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 24
FUND EXPENDITURES
The table below is a summary of the expenditures, by fund, and the difference from the previous
year. Please refer to the individual fund sections for an explanation of the change in expenditures
for each fund.
ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
APPROVED
2014-2015
General Fund
Beginning Fund Balance 8,009,801 7,266,790 7,929,606 7,929,606 7,501,107
Revenues 16,177,782 16,025,232 16,506,049 16,326,460 17,281,743
Expenditures 15,277,913 15,435,319 16,737,052 16,513,132 17,659,802
Interfund Transfers In 416,253 308,173 358,173 358,173 384,465
Interfund Transfers Out 2,059,132 235,270 1,189,337 600,000 3,963,358
Ending Fund Balance 7,266,790 7,929,606 6,867,439 7,501,107 3,544,155
Stormwater Drain Trust Fund
Beginning Fund Balance 437,288 425,298 403,697 403,697 224,125
Revenues 439,430 379,954 426,400 410,500 386,600
Expenditures 201,420 151,555 567,818 340,072 351,729
Interfund Transfers Out 250,000 250,000 250,000 250,000 250,000
Ending Fund Balance 425,298 403,697 12,279 224,125 8,996
Local Option Gas Tax Trust Fund
Beginning Fund Balance 380,592 312,009 324,524 324,524 314,275
Revenues 72,730 73,298 69,207 69,207 76,129
Expenditures 141,313 60,783 225,000 79,456 285,000
Ending Fund Balance 312,009 324,524 168,731 314,275 105,404
Hometown District Improvement Trust Fund
Beginning Fund Balance 10,250 9,250 6,250 6,250 9,250
Revenues 24,000 22,000 28,055 28,000 28,055
Interfund Transfers Out 25,000 25,000 25,000 25,000 25,000
Ending Fund Balance 9,250 6,250 9,305 9,250 12,305
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 25
ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
APPROVED
2014-2015
Tree Trust Fund
Beginning Fund Balance 0 0 15,654 15,654 654
Revenues 0 27,344 0 0 0
Expenditures 0 11,690 15,000 15,000 0
Ending Fund Balance 0 15,654 654 654 654
People’s Transportation Tax Fund
Beginning Fund Balance 1,010,803 1,288,664 1,651,823 1,651,823 1,278,291
Revenues 415,209 443,948 400,756 411,000 429,395
Expenditures 137,348 80,789 1,100,000 784,532 1,560,000
Ending Fund Balance 1,288,664 1,651,823 952,579 1,278,291 147,686
Debt Service Fund
Beginning Fund Balance 278,992 1,086,247 870,824 870,824 807,273
Revenues 893,283 876,487 871,677 874,077 874,444
Expenditures 768,578 1,241,910 1,238,881 1,237,628 1,247,827
Interfund Transfers In 682,550 150,000 300,000 300,000 0
Proceeds from Refunding Debt 0 0 0 0 0
Payment to Bond Escrow Agent 0 0 0 0 0
Ending Fund Balance 1,086,247 870,824 803,620 807,273 433,890
Capital Improvement Program Fund
Beginning Fund Balance 0 509,751 180,112 180,112 280,682
Expenditures 866,831 414,909 600,000 499,430 1,268,439
Interfund Transfers In 1,376,582 85,270 600,000 600,000 1,268,439
Ending Fund Balance 509,751 180,112 180,112 280,682 280,682
Emergency Reserve Fund
Beginning Fund Balance 1,785,421 1,688,739 1,703,605 1,703,605 1,721,605
Revenues 19,571 14,866 18,000 18,000 14,000
Interfund Transfers In 0 0 0 0 2,694,919
Interfund Transfers Out 116,253 0 0 0 0
Ending Fund Balance 1,688,739 1,703,605 1,721,605 1,721,605 4,430,524
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 26
ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
APPROVED
2014-2015
State Forfeiture Fund
Beginning Fund Balance 65,679 75,238 75,900 75,900 76,400
Revenues 12,906 662 500 500 500
Expenditures 3,347 0 45,000 0 30,000
Ending Fund Balance 75,238 75,900 31,400 76,400 46,900
Federal Forfeiture Fund
Beginning Fund Balance 412,996 1,912,228 2,012,436 2,012,436 1,690,486
Revenues 1,803,867 207,152 89,000 95,000 95,000
Expenditures 304,635 106,944 818,283 416,950 887,432
Ending Fund Balance 1,912,228 2,012,436 1,283,153 1,690,486 898,054
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 27
GOVERNMENT
Government Structure
South Miami uses a city manager form of
government. The Commission sets the
policies and the City Manager acts as the
chief executive. According to surveys by
the International City/County Management
Association (ICMA), this form of
government has grown from 48% usage in
1996 to 55% usage in 2006. It is most
popular in cities with populations over
10,000, mainly in the Southeast and
Pacific coast areas. Commissioners are
elected to four-year terms and the Mayor
is elected to a two-year term. The Mayor
heads the meeting and previously made
appointments, with approval by the commission, to various city boards; however this provision
was modified on February 9, 2010 to give all commissioners the right to appoint with consent of
the commission board. Elections are held on the second Tuesday in February in even numbered
years for the Mayor and half of the Commissioners. The Commissioner receiving the most votes
is also given the title of Vice Mayor for the first two years of the term. The next election is
scheduled for February 2016.
South Miami City Government as of February 11, 2014
∗ Mayor: Philip Stoddard, Ph.D. (Election 2016)
∗ Vice Mayor: Walter Harris (Vice Mayor until 2016, Commissioner Group IV until 2018)
∗ Commissioner Group II: Josh Liebman (Election 2016)
∗ Commissioner Group I: Gabriel Edmond (Election 2018)
∗ Commissioner Group III : Robert Welsh (Election 2016)
South Miami is a city in Miami-Dade County, Florida, United States. The population was 10,741
at the 2000 census and according to the U.S. Census Bureau for 2010 it was 11,657.
South Miami is served by the Miami Metrorail at the South Miami Station. The station is in the
section US-1 and Sunset Dr., and services the surrounding South Miami neighborhood, including
South Miami Hospital and the South Miami city government offices.
Tax Authorities
Taxing Authorities Set Tax Rates
The Property Appraiser is not a taxing authority, but a governmental function that is mandated by
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 28
State Law to assess the value of all properties within Miami-Dade County using criteria set forth
by Chapter 193 of the Florida Statutes. As property owners and taxpayers consider the tax rates
set by the Taxing Authorities, they should give close attention to tax rates or "millage" changes of
those Taxing Authorities. The millage or tax rates are set by the various taxing authorities within
whose jurisdiction the property is located.
The Tax Collector publishes annually all active millage (tax rates) levied by all taxing authorities.
The tax rate (millage) is set by the various authorities within whose jurisdiction the property is
located.
The taxing authorities are authorized by State Statute to levy taxes on real estate and tangible
personal property to fund their operations and services as provided by their annual budgets. The
tax rate is determined by dividing the taxing authority's proposed budget using property taxes by
the total taxable value of all non-exempt property within their taxing district; reference the
following formula:
Taxing Authority's Proposed Budget
Tax Rate (Millage) = -------------------------------------------------------------------------------
Total Taxable Value Of ALL Property (After Exemptions)
Tax Limitations on County Commission and Cities
By special act of the Florida Legislature (Laws of Florida Chapter 74-430 House Bill No. 4173),
municipal taxing authorities are limited to a maximum 10% increase in the amount of revenues
that can be raised in comparison to the prior year.
The Millage Rates of the Taxing Authorities
When the total taxable value (the total assessed value of all individual properties in the City
added together after exemptions) of the tax roll increases from one year to the next year, the
Taxing Authorities (County Commission, Municipalities, School Board, etc.) are required by State
Law to begin their budget with a roll-back of the millage rate to a rate which will generate the
same revenue as in the previous year; reference hypothetical example of annual roll-back
procedure below.
The Property Appraiser is responsible for certifying to each Taxing Authority the annual taxable
value. Each Taxing Authority then must compute a roll-up or a roll-back millage rate and a
proposed millage. The "roll-back millage" rate is the millage rate, or tax rate that the Taxing
Authorities must use as a basis for computing any increase in their annual budgets. Usually, this
millage rate is lower than the preceding year's tax rate, because as a general rule, there is usually
an increase in the tax base each year sufficient to allow for a millage roll-back. The value increase
in the tax base is due to re-assessments and new construction in the prior year. However, new
construction is not permitted by Florida Law to be used to calculate the roll-back millage. If the
total taxable value (as defined) decreases, the Taxing Authorities are entitled to an upward
change of the "roll-back" in the tax millage rate in order to maintain the same level of revenue as
the preceding year as the starting point for any budget increases.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 29
The term "rolled-back" is used to describe the economic conditions of total taxable value in the
prior year and the amount of monies raised by ad-valorem taxes. It does not relate to the rate of
change in the millage.
With the millage rolled-back rate, the Taxing Authorities will realize exactly the same amount of
revenue as the preceding year. If they decide to raise the millage rate above the rolled-back rate,
it usually means that the cost of government operations has increased, or that new public service
programs have been added to their budgets. The effect of the millage rolled-back on your
property taxes will appear on your "Truth In Millage Notice" (TRIM) each year in Column 3. By
referring to your Notice, you will also note that Column 1 indicates the previous year's taxes and
Column 2 indicates the proposed increase or decrease in tax dollars if the proposed budget is
adopted.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 30
CITY HISTORY
Known as ‘The City of Pleasant of Living”, this proud community has a diverse population and a
history of accomplishments stretching back to its earlier pioneer days. It has overcome adversity
and shown a resilience and determination that make it one of South Florida’s more remarkable
cities.
It began as a settlement named Larkins, after Wilson A. Larkin, who
established a post office and trading post with that name in 1898 at the east
end of Sunset Drive at Ingraham Highway. The settlement already had a
school building erected two years earlier by A. H. Ramsey and John
Burtashaw, and in the next few years more families began moving into the
area.
Much of the business in the earlier settlement was geared toward farming
supplies and services, and when Henry Flagler’s railroad grew south from
Miami in 1903, it passed to the west of Larkins. The people of the settlement
began relocating the center of their business district toward the train depot
at today’s intersection of US1 and Sunset Drive. Real estate developers were
already beginning to profile for plats of subdivisions in 1914 and by 1917
phone service came to Larkins.
After the fantastic real estate
boom of 1925 and with a population of 3000
residents, area leaders decided to incorporate as
the Town of South Miami on March 2nd, 1926. W.
A. Foster was elected Mayor and a storeroom
was rented for $10 a month as Town Hall.
The year 1926 saw the first incoming class of
freshmen at the newly chartered University of
Miami campus, which abuts the City of South Miami eastern boundary along Red Road (SW 57th
Avenue). Also founded with a university theme that same year was the Cambridge Lawns
neighborhood of South Miami, situated just 0.7 miles from the university campus. The
neighborhood's Cambridge Lawns Historic District, some 30 homes in the Tudor Revival and
Mediterranean revival style completed in 1928, were granted historic recognition by the City of
South Miami in 2005.
In June of 1926 the Florida Power & Light Company was granted a 30 year franchise to operate
there, the task of paving streets and other projects began in earnest, and the volunteer fire
department was established. A few months later in September, the terrible 1926 hurricane struck
the community, inflicting severe damage to the homes and businesses in the fledgling Town of
South Miami. It took great determination and strength of character to rebuild.
On June 24th, 1927 the Town of South Miami officially became the City of South Miami and a new
charter was approved.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 31
In 1933, the original six square miles of South Miami were reduced to just over three square
miles due to an effort to reduce municipal responsibilities. The city's size was reduced again in
1937, and many of the northern city residents sued to get out of the city. This is why the city of
South Miami has the most irregular boundaries of any city in Miami-Dade County today.
In 1935, the first bus franchise for the city streets was granted and the Sylva Martin Building, later
named in honor of the city clerk for 30 years, was constructed. In 1937 the tax roll for the entire
city was $614,282 (less $106,492 in Homestead exemptions). In the 1940’s the population of
South Miami was 2600 and African Americans represented 50 percent of the population.
In 1946, Consumers Water Company was given the right-of-way to lay
pipes so that water would be available for the Fuchs Bakery, later to
become Holsum Bakery. Fuchs Park, located at US1 and 80th St, was
named after the founder of the bakery, Charles Fuchs, a German
immigrant.
On February 22nd, 1960 South Miami Hospital officially opened its
doors just off US1 and 62nd Ave. The 100–bed building included a
pharmacy, emergency room, cafeteria, private offices, an X-ray
department and laboratory. Today South Miami Hospital has over 440
beds and over 17000 admissions a year.
Growing urbanization was booming in the 70’s and 80’s. After 48
years, the Holsum Bakery outgrew their home on Red Road and US1
and moved to Medley. The Bakery Centre was developed in its place
and Metrorail was being built. In 1983 South Miami was the only station on the route that had a
viable downtown area in the proximity to
the station.
The City Commission established the South
Miami Community Redevelopment Agency
in September 1997. The goals of the
Agency are to achieve meaningful physical
improvement while providing economic
development tools and other means of
achieving long-term community
sustainability.
In 2001 the City of South Miami was awarded the All-America City Award which is given by the
National Civic League annually to ten cities in the United States. This award is the oldest
community recognition program in the nation and recognizes communities whose citizens’ work
together to identify and tackle community-wide challenges and achieve uncommon results.
Through all these years, the City of South Miami preserved its hometown feel and the residents
are proud to call it - The City of Pleasant Living.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 32
COMPREHENSIVE PLANNING
Comprehensive planning is a term used to describe a process that determines community goals
and aspirations in terms of community development. The outcome of comprehensive planning is
the Comprehensive Plan which dictates public policy in terms of land use, transportation, utilities,
recreation, and housing. Comprehensive plans encompass large geographical areas, a broad range
of topics, and cover a long-term time horizon.
Chapter 163, Part II of the Florida Statute (F.S.), provides that each local government shall have
the power and responsibility to plan for their future development and growth; to adopt and
amend comprehensive plans, or elements to guide their future development and growth; to
implement adopted or amended comprehensive plans by the adoption of appropriate land
development regulations; and to establish, support, and maintain administrative instruments and
procedures to carry out the provisions and purposes of this act.
Comprehensive Planning Process
Comprehensive Planning follows a typical planning process which consists of eight different steps.
By following this process, we are able to determine a wide range of interconnecting issues that
affect the City and surrounding urban area.
Identifying issues; Stating goals; Collecting data; Evaluating alternatives; Preparing the
plan; Creating implementation policies; Adopting a plan; and Implementing and
monitoring the plan.
The City’s adopted comprehensive plan consists of eight elements that constitute the major
objective of the planning process. As required by Chapter 163, F.S., the elements of the
comprehensive plan shall be consistent, and the comprehensive plan shall be financially feasible.
Financial feasibility is determined using professionally accepted methodologies and applies to the
5-year planning period, except in the case of a long-term transportation or school concurrency
management system, in which case a 10-year or 15-year planning period would be applied. It is
also required that the comprehensive plan contain a capital improvements element designed to
consider the need for and the location of public facilities in order to encourage the efficient use of
such facilities.
Chapter 1, Future Land Use Element
The Future Land Use Plan is part of a policy developed to guide the future social and economic
growth of the City of South Miami. The City Commission in compliance with the State of Florida
Local Government Comprehensive Planning Act adopted the Plan. The official Future Land Use
Plan indicates the appropriate land uses in the City of South Miami. The City of South Miami
Comprehensive Plan is the supporting document, which explains the planning policies used in
producing the patterns shown on the Future Land Use Plan and Map.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 33
The Difference Between Land Use and Zoning
Future Land Use designations indicate the intended use category and development density for a
particular area. Zoning Districts more specifically define allowable uses and contain the design and
development guidelines for these intended uses. Although there are various Zoning Districts
which may be allowed within a particular Future Land Use designation, no Zoning District can be
allowed for an area if it conflicts with the Future Land Use designation for that area
The Future Land Use Element was revised to address development and redevelopment pressures
including: compatibility between buildings; concerns about the massing and structures
(density/intensity standards, lot coverage and height); development impacts on neighborhoods;
the need for revised or additional land use and zoning districts; the need to redevelop in certain
areas and neighborhoods; and better coordination between transportation and land use.
Chapter 2, Transportation Element
The Transportation Element is designed to address traffic congestion issues which include the
need to reduce excessive through traffic in certain areas; the need for updated bicycle and
pedestrian plans; the provision of adequate parking; and the need to determine the ultimate
capacity of the transit/rail system.
Chapter 3, Housing Element
The Housing Element includes goals established by the City’s Affordable Housing Advisory
Committee and redevelopment issues related to housing are addressed through amendments
that recognize the City’s role in expanding housing choices and options for existing and future
residents. Additionally, amendments were included that reflect the affordable housing and other
programs being implemented through the City’s Community Redevelopment Agency.
Chapter 4, Infrastructure Element
The Infrastructure Element addresses the current and future public infrastructure needs of the
City to ensure public health, safety and quality of life. As with each element, amendments to the
policies to correct inefficiencies are periodically made.
Chapter 5, Conservation Element
The Conservation Element was recently revised to implement the latest Best Management
Practices to protect, restore and enhance the natural features of the City.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 34
Chapter 6, Recreation and Open Space Element
The Recreation and Open Space Element addresses parks and recreation issues, such as the
City’s desire to conduct a comprehensive Recreation and Open Space Master Plan to be used as
a mechanism to assist the City in its efforts to meet the recreational needs of existing and future
residents. Other amendments address the need to evaluate the feasibility of instituting an impact
fee and to revise the Level of Service Standard for recreation and open space.
Chapter 7, Intergovernmental Coordination Element
The Intergovernmental Coordination Element is designed to further the City’s coordination and
communication procedures for resolving issues of mutual interest with other local governmental
entities, which may arise from the implementation of the Comprehensive Plan. The city continues
to work with Miami-Dade County in support of the 2003 Inter-local Agreement for Public School
Facility Planning.
Chapter 8, Capital Improvement Element
The Capital Improvement Element reinforces the relationship and linkage between the
Comprehensive Plan. The Capital Improvements Program recognizes that South Miami is a
diverse, full service community with both residential and non-residential land uses and
neighborhoods. Additionally, an amendment was included to address impact fees as a potential
mechanism for ensuring the City’s ability to provide key infrastructure and services at adopted
Levels of Service through the planning period.
Legislative Changes
On June 2, 2011, changes to The Community Planning Act by the State Legislature and Governor,
known as HB 7202, removed several of the provisions previously required by Chapter 163, F.S.
The City of South Miami will be working with its neighboring jurisdictions, the Regional Planning
Council and the State to address these changes, and to ensure the uninterrupted provision of
high-quality, proactive services and programs that enhance the quality of life of the City of South
Miami residents, businesses and visitors, and to promote a well-designed, physically integrated,
livable and prosperous community.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 35
CITY OVERVIEW
Quick Facts 2010 Census
Population: 11,657
Pop. Change: 8.53%
State: Florida
Metro Area: Miami-Fort Lauderdale-
Miami Beach Metro Area
County: Miami-Dade County
City: South Miami
∗ As per Bureau of Economic & Business Research at UF, the City
Population for FY 2014 is 13,778. This is the number which will be used
for State Revenue Sharing calculations.
Number % in Total Population % Change 2000-2010
Category Total Male Female Total Male Female Total Male Female
Total 11,657 5,721 5,936 100 49.08 50.92 8.53 10.68 6.53
Median Age 36.7 34.8 38.7 N/A N/A N/A N/A N/A N/A
• 16 and Over 9,579 4,643 4,936 82.17 39.83 42.34 N/A N/A N/A
• 18 and Over 9,303 4,499 4,804 79.81 38.59 41.21 12.07 14.13 10.21
• 21 and Over 8,622 4,167 4,455 73.96 35.75 38.22 8.15 N/A N/A
• 62 and Over 1,851 780 1,071 15.88 6.69 9.19 7.18 N/A N/A
• 65 and Over 1,520 621 899 13.04 5.33 7.71 3.83 9.91 0
Category Number
% in Total
Housing
Units
% Change
2000-2010
Total housing units 5,174 100 16.09
Total: Occupied housing units 4,699 90.82 9.25
Owner-occupied housing units 2,573 49.73 -3.74
Renter-occupied housing units 2,126 41.09 30.59
Population in occupied housing units: Owner-occupied housing units 7,052
Population in occupied housing units: Renter-occupied housing units 4,507
Occupied housing units Average household size: Owner-occupied 2.7
Occupied housing units Average household size: Renter-occupied 2.1
Average household size 2.46
Average family size 3.16
Information provided above was obtained at http://www.ledgerdata.com/census/florida/south-miami-city/67550
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 36
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART
City of South Miami
Residents
Mayor &
Commission
City
Clerk
City
Manager
Finance Department
Central Services
Division
Parking
Division
Management
Information System
Office
Building Department Public Works
Department
Office of the
Director
Streets &
Landscaping
Maintenance
Division
Equipment
Maintenance
Division
Building Maintenance
Division
Solid Waste Division
Engineering &
Construction
Parks & Recreation
Department
Community Center
Landscape (Parks)
Maintenance
Division
Community Pool
Planning & Zoning
Department Police Department
Human Resource
Office
Code Enforcement
Department
City
Attorney
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 37
POSITIONS BY DEPARTMENT
POSITIONS BY DEPARTMENT
BUDGETED
FY 2011
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
PROPOSED
FY 2015
CITY CLERK
Full
Time City Clerk 1 1 1 1 1
Deputy Clerk II 1 1 1 1 1
Deputy Clerk 0 0 0 1 1
City Clerk Total 2 2 2 3 3
CITY MANAGER
Full
Time City Manager 1 1 1 1 1
Assistant City Manager 0 0 0 1 1
Executive Administrative Asst. 1 1 1 1 1
Administrative Assistant II 0 0 0 0 0
Special Events Coordinator 0 0 0 1 0
Communications Receptionist 1 0 0 0 0
Grants Coordinator 1 1 1 0 0
Office Support 0 0 0 0 0
Full Time Total 4 3 3 4 3
Part
Time Office Support 0 2 2 0 0
Public Information Coordinator 0 0 1 0 0
Part Time Total 0 2 3 0 0
City Manager Total 4 5 6 4 3
PROCUREMENT DIVISION
Full
Time Purchasing Manager 1 1 1 1 1
Procurement Specialist 1 0 0 0 0
Central Services Specialist II 1 1 1 1 1
Full Time Total 3 2 2 2 2
Part
Time Procurement Specialist 0 1 0 0 0
Office Support 0 0 1 0 0
Part Time Total 0 1 1 0 0
Central Services Total 3 3 3 2 2
HUMAN RESOURCES
Full
Time Human Resources Director 1 1 1 1 1
Human Resource Generalist 1 1 1 1 1
Office Support 1 1 1 1 0
Human Resource Total 3 3 3 3 2
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 38
POSITIONS BY DEPARTMENT
BUDGETED
FY 2011
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
PROPOSED
FY 2015
FINANCE DEPARTMENT
Full
Time Chief Financial Officer 1 1 1 1 1
Office Manager 1 1 1 1 1
Department Head Secretary 0 0 0 0 0
Accts Receivable Technician 1 1 0 0 0
Parking/Collections Manager 0 0 0 0 0
Business Lic. Comp. Officer 1 0 0 0 0
Accounts Payable Technician 1 1 0 0 0
Junior Accountant 1 1 2 2 2
Grants Coordinator 0 0 0 1 1
Full Time Total 6 5 4 5 5
Part
Time Assistant Finance Director 0 1 0 0 0
Office Support 0 0 1 1 1
Junior Accountant 1 1 1 1 1
Part Time Total 1 2 2 2 2
Finance Department Total 7 7 6 7 7
BUILDING DEPARTMENT
Full
Time Building Official/Director 1 1 1 1 1
Chief Building Inspector 1 1 1 1 1
Permits Coordinator 1 2 2 2 2
Plans Coordinator 1 0 0 0 0
Full Time Total 4 4 4 4 4
Part
Time Chief Mechanical Inspector 1 1 1 1 1
Chief Electrical Inspector 1 1 1 1 1
Chief Plumbing Inspector 1 1 1 1 1
Chief Structural Inspector 1 1 1 1 1
Part Time Total 4 4 4 4 4
Building Total 8 8 8 8 8
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 39
POSITIONS BY DEPARTMENT
BUDGETED
FY 2011
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
PROPOSED
FY 2015
PLANNING DEPARTMENT
Full
Time Planning Director 1 1 1 1 1
Principal Planner/ERPB 1 1 0 0 0
Sr. Planner/Zoning Admin 0 0 1 1 1
Permit Facilitator 1 1 0 0 0
Zoning Review Coordinator 0 0 1 1 1
Administrative Assistant II 0 0 0 0 0
Records Clerk II 1 1 1 0 0
Planning Assistant 0 0 0 1 0
Office Support 0 0 0 0 1
Full Time Total 4 4 4 4 4
Part
Time Planning Assistant 1 1 1 0 0
Part Time Total 1 1 1 0 0
Planning Total 5 5 5 4 4
CODE ENFORCEMENT
Full
Time Code Enforcement Manager 1 1 1 0 0
Senior Code Enforcement Officer 1 1 1 1 1
Code Enforcement Officers I/II 2 1 1 1 1
Code Enforcement Officers I 0 1 1 1 1
Local Business Tax Comp Officer 0 1 1 1 1
Special Events Coordinator 0 1 1 1 1
Administrative Secretary 0 0 0 0 0
Full Time Total 4 6 6 5 5
Part
Time Office Support 1 1 1 0 0
Part Time Total 1 1 1 0 0
Code Enforcement Total 5 7 7 5 5
PW - BUILDING MAINTENANCE
Full
Time Lead Worker 1 1 0 0 0
Lead Worker II 2 2 1 1 1
Maintenance Worker II 4 4 1 1 1
Full Time Total 7 7 2 2 2
Part
Time Maint. Worker II 1 1 0 0 0
Part Time Total 1 1 0 0 0
PW - Bld Maint Total 8 8 2 2 2
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 40
POSITIONS BY DEPARTMENT
BUDGETED
FY 2011
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
PROPOSED
FY 2015
PW - SOLID WASTE
Full
Time Superintendent 0 0 0 1 1
Garbage Collection
Auto Equipment Operator 4 4 0 0 0
Heavy Equipment Operator 3 3 7 7 6
Lead Worker II 0 0 0 1 1
Trash Collection
Auto Equipment Operator 1 1 0 0 0
Waste Collection Driver 2 2 3 2 3
PW- Solid Waste Total 10 10 10 11 11
PW - STREETS
Full
Time Superintendent Street/Landscape 0 1 1 0 0
Lead Worker II 1 1 1 0 0
Maintenance Worker I 0 0 1 1 2
Maintenance Worker II 5 4 4 6 4
Maintenance Worker III 1 0 0 0 0
Waste Collection Driver (Stormwater) 0 0 0 0 0
Full Time Total 7 6 7 7 6
Part
Time Maint. Worker I Summer 1 1 0 0 0
Maintenance Worker I 0 0 1 0 0
Part Time Total 1 1 1 0 0
PW - Streets Maint Total 8 7 8 7 6
PW - MOTOR POOL
Full
Time Motor Pool Supervisor 1 1 1 1 1
Auto Mechanic 3 2 2 2 2
PW - Motor Pool Total 4 3 3 3 3
PW - OFFICE OF DIRECTOR
Full
Time Public Works Director 1 0 0 0 1
Chief Superintendent 0 1 1 1 0
Administrative Assistant 0 1 2 1 1
Administrative Assistant I 1 1 0 1 0
Administrative Assistant II 1 0 0 0 0
Administrative Secretary 0 0 0 0 1
Assistant Public Works Director 1 0 0 0 0
PW - Office of Director Total 4 3 3 3 3
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 41
POSITIONS BY DEPARTMENT
BUDGETED
FY 2011
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
PROPOSED
FY 2015
PW - ENG & CONST
Full
Time Project Manager 0 1 1 1 1
GIS Coordinator II 1 1 0 0 0
Project Coordinator 1 1 0 0 0
Associate Project Engineer 0 0 1 1 1
Full Time Total 2 3 2 2 2
Part
Time Engineering Operations Mgr. 0 0 0 0 0
Part Time Total 0 0 0 0 0
PW - Eng. & Const. Total 2 3 2 2 2
POLICE DEPARTMENT
Full
Time SWORN
Chief of Police 1 1 1 1 1
Majors 2 2 2 2 1
Captains 0 0 0 0 2
Lieutenants 4 4 4 4 3
Sergeants 7 7 7 7 7
Officers/Detectives 36 36 35 35 37
Training Officer 0 0 1 1 1
CIVILIAN EMPLOYEES
Department Head Secretary 1 1 2 1 1
Administrative Assistant 1 1 0 1 1
Crime Analyst/Comm. Supvr. 1 1 1 1 0
Communications Director 0 0 0 0 1
Communications Officers 6 6 6 6 6
Full Time Total 59 59 59 59 61
Part
Time Public Service Aids 1 0 0 0 0
Part Time Total 1 0 0 0 0
Police Total 60 59 59 59 61
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 42
POSITIONS BY DEPARTMENT
BUDGETED
FY 2011
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
PROPOSED
FY 2015
PARKS & REC DEPARTMENT
Full
Time Parks & Recreation Director 1 1 1 1 1
Asst. Parks & Rec Director 0 1 1 1 1
Administrative Assistant II 1 1 1 1 1
Recreation Supervisor II 2 0 0 0 0
Senior Site Manager 1 1 1 1 1
Administrative Secretary 0 0 0 0 1
Recreation Leader 2 2 2 2 1
Full Time Total 7 6 6 6 6
Part
Time Recreation Aide (PT) 1 1 1 1 0
Instructors (Grant Funded) 1 0 0 0 0
Part Time Total 2 1 1 1 0
Parks & Recreation Total 9 7 7 7 6
LANDSCAPE MAINTENANCE
Full
Time Superintendent II 1 0 0 0 0
Landscape Supervisor 1 1 1 1 1
Lead Worker 2 2 1 1 1
Maintenance Worker I 0 0 2 2 2
Maintenance Worker II 3 3 1 1 1
Maintenance Worker III 1 1 1 1 1
Full Time Total 8 7 6 6 6
Part
Time Maint. Worker I Summer 0 0 0 0 0
Part Time Total 0 0 0 0 0
Landscape Maint Total 8 7 6 6 6
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 43
POSITIONS BY DEPARTMENT
BUDGETED
FY 2011
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
PROPOSED
FY 2015
COMMUNITY CENTER
Full
Time Recreation Supervisor II 0 1 1 1 2
Parks and Recreation Site Mgr. 1 0 0 0 0
Recreation Supervisor I 0 0 0 0 0
Recreation Leader 5 4 3 3 3
Full Time Total 6 5 4 4 5
Part
Time Recreation Leader (PT) 1 1 5 5 3
Recreation Aide (PT) 11 11 11 14 11
Instructors (Grant Funded) 3 3 3 4 4
Summer Recreation Aide (PT) 8 8 8 8 8
Part Time Total 23 23 27 31 26
Community Center Total 29 28 31 35 31
COMMUNITY POOL
Full
Time Recreation Supervisor II 0 0 0 0 0
Full Time Total 0 0 0 0 0
Part
Time Pool Supervisor 0 0 0 1 0
Life Guard 0 0 0 5 5
Part Time Total 0 0 0 6 5
Community Pool 0 0 0 6 5
TOTAL Full Time Total 144 138 130 133 133
Part Time Total 35 37 41 44 37
Grand Total 179 175 171 177 170
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 44
CAPITAL IMPROVEMENT PROGRAM
5-YEAR PLAN
In an effort to comply with Florida Statute 163.3177 Required and optional elements of
comprehensive plan; studies and surveys - The capital improvements element must be reviewed
on an annual basis and modified as necessary in accordance with s. 163.3187 or s. 163.3189 in
order to maintain a financially feasible 5-year schedule of capital improvements. The City of
South Miami Capital Budget is updated annually as part of the budgeting process. Capital
improvement projects are defined as projects that are self-contained and that will usually be
constructed or purchased as a unit.
The City of South Miami uses Government Accounting Standards Board (GASB) 34 Guidance in
defining capital assets and depreciation.
Governmental Entities with Revenues between $10 and $100 million
Item Tracking and
Inventory
Capitalize and
Depreciate
Land $1 Capitalize only
Land Improvements $1 $25,000
Building $1 $50,000
Building Improvements $1 $50,000
Construction in Progress $1 Capitalize only
Machinery and Equipment $1,000 $5,000
Vehicle $1,000 $5,000
Infrastructure $50,000 $250,000
Intangibles N/A $25,000
A capital improvement generally includes only those items constructed or purchased that have a
useful life extending beyond a five (5) year period following their acquisition or purchase.
Normally, capital improvements involve a cost in excess of $5,000 or involve the acquisition or
disposal of land regardless of cost. Minor recurring annual expense items, including routine
maintenance and repairs, excluded. All projects that are financed from bond funds are included.
Similarly, preliminary engineering studies for such infrastructure improvements as the design of
improvements are generally itemized as capital expenditure items due to their significant cost and
impact of the capital improvement program.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 45
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION FUND SOURCE SOURCE FY 14 Estimated
Expenses FY 15 FY 16 FY 17 FY 18 FY 19
TRAFFIC CALMING
Pinecrest Villas/ Snapper Creek Traffic Calming Construction
(Between 62 AVE, 80 ST and US 1; and between 80 ST to 87 ST,
from 57 AVE to 62 AVE)
PTP 40,000 39,780 150,000
PTP 75,000 50,000
Twin Lakes/Bird Estates Traffic Calming Construction (Between 61
AVE & 64 AVE, from 40 ST to 44 ST; & between 56 ST to 64 ST,
from 62 AVE to 67 AVE)
LOGT 35,000 22,000
PTP 60,000 45,000 175,000
Mango Terrace\Traffic Calming Construction
(Between 67 AVE and 69 AVE, from 72 ST to 80 ST) LOGT 150,000 24,000 140,000
Manor Lane Traffic Calming Construction
(Between 72 ST and US 1, from 63 AVE to 67 AVE) PTP 20,000 29,960 100,000
Cocoplum Traffic Calming Construction (Design Concerns Under
Review)
(Between 62 AVE and 67 AVE, from 64 ST to 72 ST)
PTP 40,000 25,992 150,000
60th Avenue (between 56 ST & 62nd AVE) Traffic Calming Study CIP 20,000
ROADWAY & DRAINAGE IMPROVEMENTS
Dorn AvenueDrainage Improvements- Construction SWDTF 75,000 75,000
Citywide Drainage Improvements SWDTF 275,000 80,000 150,000 150,000 150,000 150,000
Twin Lakes Roadway & Drainage Improvements; design underway,
funding is for construction
SWDTF 65,000 91,500 150,000
LOGT 60,000
SW 61 Avenue Drainage Improvement SWDTF 21,849
42 Street Roadway & Drainage Design and Roadway
Reconstruction; design and construction (62 Ave. to 64 Ave)
SWDTF 50,000
PTP 85,000
Seawater Rising Study Phase 1 SWDTF 11,000 24,000
78 Street & 63 Avenue Roadway & Drainage Roadway
Reconstruction; design and construction
SWDTF 50,000
PTP 85,000
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan- Study & Design PTP 190,000 98,800 100,000 100,000
South Miami Intermodal Transportation Plan - Construction PTP 125,000 125,000 100,000 75,000 75,000
Sunset Drive Improvments- Construction- SW 72 ST from 65 AVE
to 69 AVE PTP 250,000 250,000
SW 64 Street Corridor Improvements Ph. II CDBG 177,000
Sunset Drive Median - Construction SMCRA 40,000 40,000
PTP 55,000 55,000
SW 57 Avenue Median Improvement PTP 30,000
Citywide Street Resurfacing Program (Various locations) LOGT 40,000 33,456 60,000 60,000 60,000 60,000 60,000
Citywide Sidewalk Repairs PTP 40,000 40,000 40,000 40,000 40,000
Citywide Street Improvements LOGT 25,000 25,000 25,000 25,000 25,000
60 Place Road Resurfacing (Between 40 & 44 ST) PTP 50,000
61 Avenue Roadway Improvement (Between 40 & 44 ST) LOGT 95,000
62 Court & 63 Terrace Roadway Reconstruction LOGT 150,000
62 Avenue Design and Roadway Reconstruction (80 ST North to
US 1); design and construction PTP 270,000
PARKS
South Miami Park: Parking Lot Renovation, Security Parking Lot
Lights & Playground Equipment CIP 50,000 100,000
Palmer Park: Baseball Fields Renovation CIP 50,000 40,430
Fuch's Park Playground, Bathroom & Minor Renovations FRDAP 50,000 50,000
Dog Park CIP 50,000 50,000
Citywide Parks Improvement CIP 100,000 100,000 100,000 100,000 100,000 100,000 100,000
Citywide Parks Master Plan CIP 125,000
Palmer Park: Concession Stand Renovation & Replace Field
Perimeter Fence CIP 50,000
Brewer Park: Replace Playground Equipment, Water Fountain,
Tennis Court Fence. CIP 80,000
Dante Fascell: Construct: 2 Playground Structures, Replace
Outdoor Fitness Equipment, etc. CIP 100,000
Marshall Williamson: Convert Tennis Court to Full-Court
Basketball & Install Outdoor Fitness Equipment CIP 35,000
Marshall Williamson Playground CDBG 83,000
Murray Park Playground Equipment & Field Renovation CIP 75,000 150,000
FLEET REPLACEMENT
6 Police Vehicles and Equipment CIP 230,000 230,000
4 GEM Code Enforcement Electric Car CIP 60,000 64,000
1 SUV K-9 Vehicle LEFTF 38,333 37,000
7 Police Vehicles and Equipment CIP 272,000 272,000 272,000 272,000 272,000
Tactical Van and Equipment LEFTF 70,000
Trash Crane CIP 158,000
Garbage/ Trash Truck CIP 380,000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 46
PROJECT DESCRIPTION FUND SOURCE SOURCE FY 14 Estimated
Expenses FY 15 FY 16 FY 17 FY 18 FY 19
CITY FACILITIES
Police Parking & Fueling Facility Improvements LEFTF 450,000 50,000 400,000
Sylva Martin Window Replacement CIP 15,000 15,000
Public Works Reroof of Main Facility CIP 18,000
Air Conditioning for Community Center CIP 40,000
City Hall ADA Improvement ADA 30,000
MISCELLANEOUS
Citywide Sewer Upgrades - Master Plan GOB 75,000 200,000 500,000 500,000
Progress Road Business District Parking Feasibility Study SMCRA 15,000
Citywide Replacement of Directional Street Signs & Posts PTP 150,000 150,000 150,000 150,000 150,000 150,000 150,000
Transit Improvements PTP 50,000 40,000 80,000 50,000 50,000 50,000 50,000
Citywide Landscaping Program TTF 3,200 3,200 5,000 5,000 5,000 5,000
Electric GEM Vehicles with Decals LEFTF 15,000 15,000
Downtown Information Kiosks CIP 45,000
Downtown Lighting CIP 150,000
MIS Virtualization Project CIP 77,189
Streetline Parking Infrastructure CIP 101,250
City Welcome Signs CIP 25,000
Miscellaneous Infrastructure Improvements CIP 40,000
Tree Planting CIP 20,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR 3,063,533 1,808,468 4,065,939 2,646,000 1,610,000 927,000 927,000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 47
CAPITAL IMPROVEMENT PROGRAM (CONT)
5-YEAR PLAN
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
CODE SOURCE OF FUNDS FY 14
Estimated
Expenses FY 15 FY 16 FY 17 FY 18 FY 19
ADA American Disability 0 0 30,000 0 0 0 0
CIP Capital Improvement Fund 600,000 539,430 1,268,439 1,022,000 530,000 372,000 372,000
CDGB Comm. Development Block Grant 177,000 83,000 0 0 0 0 0
FRDAP FL. Recreation Dev. Assistance Program 50,000 0 50,000 0 0 0 0
GOB MDC General Obligation Bond 75,000 0 200,000 500,000 500,000 0 0
LEFTF Law Enforcement Forfeiture Trust Fund 503,333 102,000 470,000 0 0 0 0
LOGT Local Option Gas Tax 225,000 79,456 285,000 330,000 85,000 85,000 85,000
PTP People Transportation Plan 960,000 784,532 1,560,000 465,000 340,000 315,000 315,000
SMCRA South Miami CRA 55,000 40,000 0 0 0 0 0
SWDTF Stormwater Drain Trust Fund 415,000 176,849 202,500 324,000 150,000 150,000 150,000
TTF Tree Trust Fund 3,200 3,200 0 5,000 5,000 5,000 5,000
TOTAL CIP BY YEAR 3,063,533 1,808,468 4,065,939 2,646,000 1,610,000 927,000 927,000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 48
CAPITAL IMPROVEMENT PROGRAM
DESCRIPTIONS
Fiscal Year 2014/2015 – 2018/2019
TRAFFIC CALMING
All studies and designs of traffic calming devices are required to be submitted to Miami-Dade
County’s Traffic and Engineering Division of Public Works Department for review and approval.
Construction of Pinecrest Villas/ Seaview Park
Traffic Calming
This project consists of constructing traffic calming
devices in two areas. One is bounded by US-1 to the
north, SW 62nd Avenue to the east and SW 80th Street to
the south, and the other area is bounded by SW 80th
street to the north, SW 62nd Avenue to the west, SW
57th Avenue to the east and the canal to the south. A
traffic study was conducted to determine traffic behavior
that includes travel volume, velocity, frequency and
direction.
Construction of Twin Lakes Traffic Calming
Residents in the area petitioned the City to consider the
placement of traffic calming device to slow down traffic in the
area located within SW 56th Street/ Miller Road to SW 64th
Street/ Hardee Drive, from 62nd Avenue to SW 67th Avenue.
A traffic study was conducted to determine current traffic
behavior that includes travel volume, velocity, frequency and
direction.
This traffic calming project also includes the area bounded by
Bird Road/ SW 40th Street to SW 44th Street, SW 61st Avenue
to SW 64th Avenue.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 49
Mango Terrace Traffic Calming
The scope for Mango Terrace traffic calming
consists of installing multiple speed tables and
one traffic circle. The City will construct these
devices in accordance with the design plans. The
project limits are bounded by Sunset Drive/ SW
72nd Street, SW 80th Street, Ludlam Road/ SW
67th Avenue and SW 69th Avenue.
Manor Lane Traffic Calming Devices
The project’s study area is the residential property located by Ludlum Road/ SW 67th Avenue on
the west, Sunset Drive/ SW 72nd Street on the north and US 1 on the east and south. A traffic
study was conducted to assess and evaluate current traffic flow conditions and characteristics to
validate the construction of speed tables along Manor Lane/ SW 63rd Avenue. Funds are available
for construction pending final decision by the Commission.
DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements
The Stormwater Master Plan (SMP) is a citywide study that included an evaluation of the current
flood protection level of service (LOS) of the existing stormwater infrastructure. The study also
identified existing and future operation and maintenance needs.
Potential flooding areas were identified and prioritized in the SMP. The study identifies locations
in the City to design and construct drainage improvements. These areas will be addressed in
phases, by level of priority, as reported in the SMP.
Drainage Design and Roadway Reconstruction
These roadways require design by a consultant to determine regrading, base requirements and
drainage required to improve the conditions of the road and eliminate any ponding or further
deterioration due to ponding.
These locations include:
• SW 42 Street, between SW 62nd Avenue and SW 64th Avenue within the City limits
• From the intersection of SW 78 Street and SW 63 Avenue to the south along the dead
end street towards the Elks Lodge
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 50
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan
The South Miami Intermodal Transportation Plan is part of a continuing effort to enhance the
transportation system and mobility choices for the residents and visitors to the City of South
Miami and aims to establish a network of sidewalks, trails, roadway improvements, neighborhood
greenways, and bicycle lanes throughout the City, connecting residential areas with downtown
shopping and dining, transit facilities (Metrorail and BRT) and M-Path.
The main priority of this plan is to provide a safer environment for pedestrians, cyclists, and all
modal users by promoting neighborhood greenways on residential streets with low volumes of
auto traffic and reduce speed, the use of traffic calming devices such as trees, speed tables,
pavement markings and signage.
Upon approval of the plan, the City shall commence with the design and construction of
recommended improvements.
Citywide Street Resurfacing Program
The purpose of this program is to maintain all City-owned paved streets at a serviceability level.
The scope includes resurfacing, restoration and rehabilitation of existing street on an as-need
basis, and extending the life of the existing pavements.
Roadway Reconstruction
These roadways require design by a consultant to determine regrading, and the base
requirements to improve the conditions and protect the integrity of the roads.
These locations include:
• SW 62 Ct and 63 Terr.
• SW 61 Avenue, between SW 40 Street and SW 44 Street, within the City limits
• SW 60 Place and 62 Street, within the City limits
• SW 62 Avenue, between US 1 and SW 80 Street
• SW 42 St, between 62 Ct. and 64 Ave.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 51
PARKS
Citywide Parks Master Plan
The Master Plan will serve as a guide for future park developments, green space allocation, facility
improvements, program development, and potential expansion. Furthermore, the plan will assist
in gaining funding and community support and will also record the process, a result of the
partnership between South Miami staff and the public.
Brewer Park
The proposed project consists of replacement of playground structure, water fountain, fence
repairs, resurface basketball court and installation of new windscreens.
Dante Fascell Park The project consists of replacing playground structures, outdoor fitness
equipment stations and picnic tables. Additionally, project includes implementing a permanent
solution for the drainage issue for the runoff water from the tennis courts.
Fuchs Park
This project consists of replacing playground equipment, restroom renovations, sidewalk repairs
and structural repairs to the coral structure pavilion.
Marshall Williamson Park
This project consists of installing outdoor fitness equipment stations and converting one tennis
court to a basketball area.
Murray Park
This project consists of replacing playground equipment.
Palmer Park
This project consists of minor repair and maintenance of the concession stand, parking lot
resurfacing and striping, and minor fence repairs throughout the park.
South Miami Park
The project consists of the design and construction of parking lot renovations to include slurry
seal stripping, speed bumps, ADA accesses, fence repairs, an athletic field, lighting, turf
renovations or replacement and playground equipment.
FLEET REPLACEMENT
Police Vehicles and Equipment
The program consists of the replacement of older Police
vehicles. Older vehicles will be decommissioned and
placed for public auction. The Police Department
proposes to replace 7 vehicles and continue the same
trend for subsequent years.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 52
MISCELLANEOUS
Citywide Replacement of Directional Street Signs & Posts
This project consists of the replacement of old street name signs, with a new design and will be
implemented throughout the City, with the first phase targeting the downtown area.
Citywide Landscape Program
This project consists of the installation of additional landscaping at various locations throughout
the City.
Bus Shelter
The construction for additional bus shelters will be funded
by People Transportation Program funds. This project will be
carried out on an annual basis.
City IT Virtualization
Currently the City of South Miami server infrastructure lacks
redundancy, and most servers in the current environment
are out of warranty and have no hardware maintenance contract. Currently 10 of the 17 servers
are out of warranty. On the Police side, 5 of the 9 servers are out of warranty. Server
virtualization will improve availability, provide desired redundancy, reduce cooling and power
costs, and reduce computer room space required for infrastructure growth. Therefore, the City
is planning to purchase a powerful server, which will provide a platform for multiple virtual
servers to operate in a more efficient manner.
It is critical that servers be updated periodically in an effort to avoid any unwanted and potentially
dangerous interruptions in service. The Virtualization Project that is being recommended is
critical in accomplishing that goal. This is a capital cost that, with the proper maintenance, should
last the City another 4 to five fiscal years.
Parking Infrastructure
The Future of Parking is here. While there has been a great deal of investment in creating
energy-efficient hybrid and electric vehicles, this still doesn’t solve the problem of global gridlock.
A car is a car — even if electric — it still causes the same burden on urban gridlock that gas-
powered cars do, and the need to park still exists. To make Smart Parking a reality, Streetline
brings together all aspects of parking management technology in one integrated system — from
street-level sensors to mobile apps, analytics and system management software — so that you
can truly understand and manage your city’s parking to make changes for the better. Managing
the true supply and demand of parking will enable cities and motorists to make smart
transportation decisions.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 53
City Welcome Signs
Furthermore, South Miami will be designing welcome signs which will be placed throughout the
City.
Miscellaneous Infrastructure Improvements
Miscellaneous emergency infrastructure repairs and improvements such as guardrails, and
citywide repairs/ replacements.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 54
GENERAL FUND BUDGET
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 55
GENERAL FUND REVENUE PROJECTIONS
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 2012
ACTUAL
FY 2013
BUDGET
FY 2014
ESTIMATE
FY 2014
CM RECOM
FY 2015
TAXES
0010000 3111000 AD VALOREM TAXES 5,477,758 4,828,622 5,942,221 5,353,727 5,645,711
0010000 3112000 AD VALOREM DELINQUENT 148,082 228,910 30,000 30,000 30,000
0010000 3112100 INTEREST 0 969 0 0 0
0010000 3141000 UTILITY TAX-ELECTRIC 1,166,162 1,276,842 1,150,000 1,150,000 1,200,000
0010000 3143000 UTILITY TAX-WATER 149,771 154,879 140,000 140,000 150,000
0010000 3144000 UTILITY TAX - GAS 48,242 37,855 35,000 35,000 35,000
0010000 3150000 UNIFIED COMM SERVICES TAX 656,298 595,019 600,975 600,975 530,813
0010000 3161000 LOCAL BUSINESS TAX-RENEWALS 530,488 517,949 525,000 525,000 525,000
0010000 3162000 LOCAL BUSINESS TAX NEW 100,817 101,866 120,000 120,000 120,000
0010000 3162100 BUSINESS TAX TRANSFER FEES 0 0 0 0 11,000
0010000 3163000 LOBBYIST REGISTRATION FEE 9,555 12,950 8,000 8,000 10,000
TOTAL TAXES 8,287,173 7,755,861 8,551,195 7,962,702 8,257,525
FRANCHISE FEES
0010000 3221000 BUILDING PERMITS 624,697 1,006,417 550,000 850,000 750,000
0010000 3231000 ELECTRICITY 1,018,050 981,428 1,000,000 1,000,000 1,000,000
0010000 3234000 GAS 29,865 0 30,000 33,937 30,000
0010000 3291000 PENALTIES LOCAL BUSINESS TAX 41,712 29,432 45,000 45,000 45,000
0010000 3293000 GARAGE SALES 810 140 250 250 250
TOTAL FRANCHISE FEES 1,715,134 2,017,417 1,625,250 1,929,187 1,825,250
INTERGOVERNMENTAL REVENUE
0010000 3351012 STATE REVENUE SHARING 359,120 366,223 358,973 358,973 384,878
0010000 3351015 ALCOHOLIC BEVERAGE LICENS 13,794 23,256 20,000 20,000 20,000
0010000 3351018 LOCAL GOVT 1/2 C SALES TX 754,768 843,092 888,784 888,784 976,131
0010000 3354920 LOCAL OPTION FUEL TAX 177,721 182,386 175,161 175,161 191,267
0010000 3382000 COUNTY LOCAL BUSINESS TAX 15,242 17,484 12,000 12,000 15,000
TOTAL INTERGOVERNMENTAL REVENUE 1,320,645 1,432,441 1,454,918 1,454,918 1,587,276
CHARGES FOR SERVICES
0010000 3412000 ZONING HEARING FEES 4,500 18,100 6,000 25,000 80,000
0010000 3413000 ENVIRON REVW & PRESVT BRD 41,921 105,795 50,000 90,000 90,000
0010000 3413001 LIEN SEARCH FEES 0 0 0 0 30,000
0011000 3413002 SPECIAL EVENTS 0 0 0 0 5,000
0010000 3414000 MICROFILM SALES 5,100 4,704 3,500 3,500 4,000
0010000 3419010 BLDG & ZON REINSPECT FEES 950 500 1,000 1,000 1,000
0010000 3419030 CERT OF USE/OCCUPANCY 14,050 20,800 11,000 20,000 11,000
0010000 3419040 CODE ENFORCEMENT FINES 182,910 132,757 150,000 150,000 150,000
0010000 3419051 BACKGROUND NOTARY&COPIES 17,849 7,389 6,000 7,000 20,000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 56
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 2012
ACTUAL
FY 2013
BUDGET
FY 2014
ESTIMATE
FY 2014
CM RECOM
FY 2015
0010000 3421010 POLICE SERVICES 39,583 28,895 32,000 40,000 35,000
0010000 3421021 TOWING ADMIN FEE 2,550 2,825 4,000 4,000 3,000
0010000 3421025 SCHL CRSNG GRDS- CTY REIM 27,229 23,934 25,000 25,000 25,000
0010000 3434100 SOLID WASTE CHARGES 27,026 21,063 20,000 20,000 20,000
0010000 3434200 PRIVATE HAULERS PERMIT FEE 497,564 559,197 510,000 510,000 510,000
0010000 3445100 PARKING PERMITS 64,960 65,619 50,000 75,000 60,000
0010000 3445200 PARKING METERS FRANCHISE 2,151,268 2,129,296 2,320,000 2,320,000 2,320,000
0010000 3445210 VALET PARKING 81,105 78,955 80,000 80,000 80,000
0010000 3445220 PARKING FUND REVENUE 0 87,693 25,000 25,000 25,000
0010000 3445300 PARKING VIOLATIONS 672,847 657,059 624,000 624,000 838,730
0010000 3445400 PARKING METER CASH KEY 0 -117 0 0 0
0010000 3472620 TENNIS COURT FEES 20,450 15,600 22,000 22,000 22,000
0010000 3472630 RECREATION PROGRAM FEES 138,286 103,798 125,000 125,000 99,500
0010000 3472631 MULTIPURPOSE CNTR-RENTAL 38,859 47,195 40,000 40,000 40,000
0010000 3472632 MULTIPRPOSE CNTR-MEMBERSHIP 30,789 28,627 26,000 26,000 26,000
0010000 3472650 S MIAMI PARK SOCCER 1,540 2,475 500 2,600 32,500
0010000 3472660 CONCESSION STANDS 3,700 3,005 5,000 5,000 3,000
TOTAL CHARGES FOR SERVICES 4,065,036 4,145,164 4,136,000 4,240,100 4,530,730
FINES AND FORFEITS
0010000 3511200 METRO COURT FINES 111,280 73,639 105,000 105,000 607,400
0010000 3541000 BURGLAR ALARM FINES 61,555 25,463 35,000 35,000 35,000
0010000 3541050 ALARM REGISTRATION CHG 14,725 41,059 46,000 46,000 46,000
TOTAL FINES AND FORFEITS 187,560 140,161 186,000 186,000 688,400
MISCELLANEOUS REVENUES
0010000 3612000 INTEREST INCOME 108,322 88,823 87,204 87,204 87,204
0010000 3614000 DIVIDENDS INCOME 1,472 2,387 1,400 1,400 1,400
0010000 3621100 PARKING GARAGE RENT 84,353 101,542 75,996 75,996 75,996
0010000 3622000 FASCELL PARK 18,130 28,010 30,000 30,000 30,000
0010000 3623000 BUS BENCH ADS 16,769 14,664 14,500 14,500 16,300
0010000 3625000 RENT C.A.A. 27,000 27,000 27,000 27,000 27,000
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL 20,257 20,662 20,000 20,868 20,000
0010000 3629000 PALMER PARK RENTALS 30,325 23,265 30,000 30,000 30,000
0010000 3669000 HOSPITAL LANDSCAPE REVENU 7,082 4,760 7,634 7,634 5,710
0010000 3669100 PARKS 40,543 26,113 0 0 0
0010000 3669400 CITY HALL BRICKS 304 0 0 0 0
0010000 3695000 REIMB WORKERS COMP. 3,054 3,651 0 0 0
0010000 3695400 REIMBT-PUB WORKS LABOR 17,736 11,288 0 0 0
0010000 3697000 GAIN/LOSS ON ASSET SALE 23,955 0 0 0 0
0010000 3699201 MISC. OTHERS 86,882 62,278 170,000 170,000 10,000
0010000 3699225 SUNSET DR MTCE-FDOT REIMB 3,952 3,980 3,952 3,952 3,952
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 57
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 2012
ACTUAL
FY 2013
BUDGET
FY 2014
ESTIMATE
FY 2014
CM RECOM
FY 2015
0010000 3699250 INSURANCE CLAIMS RECOVERY 27,261 24,356 0 0 0
0010000 3699501 SECTION 185 STATE CONTRIB 84,837 91,409 85,000 85,000 85,000
0010000 3699510 SECTION 185 STATE 0 0 0 0 0
TOTAL MISCELLANEOUS REVENUES 602,234 534,188 552,686 553,554 392,562
TOTAL GENERAL FUND 16,177,782 16,025,232 16,506,049 16,326,460 17,281,743
0010000 3811000 CONTRIB FROM OTHER FUNDS 141,253 25,000 25,000 25,000 25,000
0010000 3811500 TRANSFER WATER/SEWER FUND 250,000 250,000 250,000 250,000 250,000
0010000 3811700 TRANSFER FROM CRA 25,000 33,173 83,173 83,173 109,465
TOTAL OTHER FINANCIAL SOURCES 416,253 308,173 358,173 358,173 384,465
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 58
REVENUE PROJECTION RATIONALE
AD VALOREM TAXES
311.1000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter
166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills
of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the
assessed value of the City, which is provided by the County Property Appraisal Department. The
amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and
other adjustments in accordance with Florida Statutes.
The reduction in ad valorem revenue is due to an accounting change as required by
the City's auditors, when compared to FY 2014, the City will be reducing the
estimated ad valorem revenues by the amount required to be provided to the City
of South Miami Community Redevelopment Agency (CRA). Prior to FY 2015, the
City included the ad valorem revenue which was slated for the CRA within the
general fund and prepared a transfer from Non-Departmental to the CRA.
Hence, the amount which must be transferred to the CRA from the City’s ad
valorem of $492,421 is not budgeted within the Non-Departmental any longer. The
amount is now reduced directly from the City’s ad valorem revenue, hence reducing
the City’s annual budget amount.
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $1,480,600,491. This valuation represents a 3.3% increase from the FY 2013-14 level of
$1,433,343,727. The estimated revenue amount is calculated using the proposed City tax rate of
4.3639.
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
AD VALOREM TAXES
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 59
311.2000 Ad Valorem Delinquent - This revenue source is derived by those taxpayers who do
not pay their taxes by March 31 of any given year. On average the total revenue received in this
category is minimal when compared to the total Ad Valorem taxes collected.
Below is a provided schedule related to when property taxes are due by the property owners:
− Tax payers receive a 4% discount for Ad Valorem payments received by November 30
− December 31st is 3%
− January 31st is 2%
− February 28th 1%.
− Taxes become delinquent if not paid by March 31st.
− The tax sale commences on or before June 1st
The City normally receives two distributions in November and two distributions in December
and then after monthly. After the tax certificate sale is completed in June and that distribution is
made in approximately July, very little Ad Valorem revenue is collected until main tax season
commences again in November.
UTILITY TAXES
314.1000 Utility Tax-Electric - Section 166.231(1) (A), Florida Statutes, authorizes a city to collect
Public Service or Utility Taxes. The City previously established by Ordinance utility taxes in the
amount of 10% on electricity. The City enacted an Ordinance, which mirrored the County’s
utility tax levies.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
UTILITY TAX - ELECTRIC
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 60
314.3000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City previously established by Ordinance utility taxes in the
amount of 10% on water.
314.4000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes.
125,000
130,000
135,000
140,000
145,000
150,000
155,000
160,000
165,000
UTILITY TAX - WATER
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
UTILITY TAX - GAS
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 61
COMMUNICATION TAXES
315.0000 Communication Services Tax - Utility taxes and franchise fees on communication
services, including telephone service and cable television. These taxes are collected and
distributed by the State of Florida.
LICENSES AND PERMITS
316.1000 Local Business Tax Receipts - Pursuant to Chapter 205, Florida Statutes, counties and
municipalities are authorized to levy a local business tax, formerly called an occupational license
tax, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on each
designated category. Revenues in this category are generated by the annual renewal of local
business tax receipts.
316.2000 Local Business Tax Receipts-New - Pursuant to Chapter 205, Florida Statutes, counties
and municipalities are authorized to levy a local business tax, formerly called occupational license
taxes, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on each
designated category. The fee paid by new businesses in order to obtain a local business tax
receipt generates revenues in this category.
316.2100 Business Tax Transfer – Revenues generated from businesses moving from location to
another within the City boundaries.
316.3000 Lobbyist Registration Fee - Revenues in this category are generated by the registration
fees that must be paid by lobbyists. The current cost per registration fee is $500.
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
UNIFIED COMMUNICATIONS SERVICE TAX
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 62
FRANCHISE FEES
322.1000 Building Permits - Permits must be issued to any individual or business who performs
construction work within the corporate limits of the City. These permits are issued for
construction, such as plumbing, electrical, structural, mechanical, etc. City Ordinance sets the
fees.
323.1000 Franchise Fee-Electric - A city may charge electric companies for the use of its rights-of-
way per Florida Statutes 166.021 and 337.401. The City of South Miami currently has a franchise
agreement with FPL.
323.4000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -way
per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross
revenues. The amount projected is based on historical collections.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
BUILDING PERMITS
850,000
900,000
950,000
1,000,000
1,050,000
1,100,000
1,150,000
1,200,000
ELECTRICITY FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 63
329.1000 Penalties on Local Business Tax Receipts - Revenues in this category are generated by
the collection of late fees on Local Business Tax Receipts.
329.3000 Garage Sales Permit - Revenues in this item are generated when a resident of the City
pays the required fee for a garage sale permit.
INTERGOVERNMENTAL REVENUE
335.1012 Municipal Revenue Sharing - The Florida Revenue Sharing Act of 1972, codified as Part
II of Chapter 218, Florida Statutes, was an attempt by the Florida Legislature to ensure a
minimum level of revenue parity across municipalities and counties. Provisions in the enacting
legislation created separate revenue sharing trust funds for municipalities and counties. The
current Municipal Revenue Sharing Trust Fund includes three sources for municipalities: 1.3409
percent of net sales and use tax collections, the state-levied one-cent municipal gas tax
collections, and 12.5 percent of the state alternative fuel user decal fee collections. The amount
budgeted is based on actual collections in the current fiscal year and the current state of the
economy.
335.1015 Beverage License - Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors, and sales agents of alcoholic beverages in Florida. The tax is
administered, collected, enforced, and distributed back to the local governments by the Division
of Alcoholic Beverages and Tobacco within the Florida Department of Business and Professional
Regulation. Proceeds from the license tax fees are deposited into the Alcoholic Beverage and
Tobacco Trust Fund, which is subject to the 7.3-percent General Revenue Service Charge. From
the alcoholic beverage license tax proceeds collected within an incorporated municipality, 38
percent is returned to the appropriate municipality.
320,000
330,000
340,000
350,000
360,000
370,000
380,000
390,000
MUNICIPAL REVENUE SHARING
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 64
335.1018 Half-Cent Sales Tax - Authorized in 1982, the program generates the largest amount of
revenue for local governments among the state-shared revenue sources currently authorized by
the Legislature. It distributes a portion of state sales tax revenue via three separate distributions
to eligible county or municipal governments. This revenue source represents one-half of the
revenue generated by the additional 1% sales tax, which is distributed to counties, and cities
based on a per capita formula. The amount budgeted is based on actual collections for the
current fiscal year which is provided by the State.
335.4920 Local Option Gas Tax - This tax is levied at the rate of 6 cents per gallon on motor
fuel. It is collected by the Florida Department of Revenue and remitted monthly to counties and
cities throughout the state. The amount budgeted is based on actual collections for the current
fiscal year which is provided by the State.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
LOCAL GOVERNMENT HALF-CENT SALES TAX
145,000 150,000 155,000 160,000 165,000 170,000 175,000 180,000 185,000 190,000 195,000 200,000
LOCAL OPTION FUEL TAX
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 65
COUNTY REVENUE
338.2000 Share of Local Business Tax - All businesses in the City must pay a County Business Tax
in addition to the City’s Business Tax to operate a business within the County’s corporate limits.
A portion of the County’s revenues are remitted to the City.
GENERAL CHARGES
341.2000 Zoning Hearing Fees - Revenues for this item are generated by administrative fees for
Variances, Special Use/Special Exceptions, LDC Text amendments I & II, Comprehensive Plan
amendments, PUD/Minor changes, Waiver of Plat and Plat applications.
341.3000 Environmental Review & Preservation Board Fee - Revenue generated by Planning &
Zoning Department's ERPB Hearing fees, banners over public streets, newsrack application fees,
outdoor dining/seating permits, signs, tree removal permits. Also including in this category are
closing of public rights-of-way, waiver of right-of-way improvements, zoning/land use verification
letter, permanent generator site plan inspections, appeal of ERPB decision, temporary storage
units (POD) and pole banners.
341.3001 Lien Search Fees – Fees collected for lien search requests to the City.
341.3002 Special Events – Revenue for special events application fees.
341.4000 Microfilm Sales - Request for microfilm research and microfilm copies from the Planning
Department.
341.9010 B & Z Re-inspection Fees – A fee is charged for re-inspections in every area where
permits are required. Re-inspection is defined as any trip made in addition to those specifically
named on the Building Permit job card or any trip made as the result of condemned or
disapproved work, calling for inspections prior to the work being ready for inspection and
additional trips made because access to structure isn't provided.
341.9030 Certificate of Occupancy - Revenues generated by approval of new construction.
341.9040 Code Enforcement Fines - Revenues in this category are generated when the owner of
a property within the corporate limits of the City violates a City code.
341.9051 Background Notary & Copies – Fees collected for Background checks, notary services
and copies. .
PUBLIC SAFETY
342.1010 Police Services Agreement - This amount represents the amount to be paid by
residents and business for off-duty police. The amount represents the cost of the City providing
officers pursuant to off-duty arrangements.
342.1021 Towing Admin. Fee - The person or towing firm shall pay a fee and obtain a business
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 66
tax receipt or licenses as required under City Code and, in addition, shall purchase a medallion
from the Police Department at a cost of fifty ($50.00) dollars per year per vehicle.
342.1025 School Crossing Guards-CITY – The City collects from the county shared revenues
based on the traffic and parking citation revenues using a per capita formula. The School Crossing
Guard program is required by the State.
PHYSICAL CHARGES
343.4100 Solid Waste Charges – Revenues provided by the County for Solid Waste charges.
343.4150 County Solid Waste Surcharge - Revenues provided by the County for Solid Waste
charges.
343.4200 Haulers Permit Fees - Revenue generated by franchise fees from private haulers
(garbage collection) operating within the city limits.
PARKING REVENUE
344.5100 Permits - Revenue generated by the sales of monthly parking permits.
344.5200 Meter Franchise Fees - Revenue generated from the rental of metered parking spaces.
The increase in revenues is based on the approximate amount of $120,000 being expensed
through the parking division line item within the Finance Department’s budget.
344.5210 Valet Parking – Companies which operate a valet parking with the city are required to
pay a fee and the cost of any meter parking spaces which are needed to conduct their activities.
The cost is $25.00 per space per day.
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
PARKING FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 67
344.5220 Parking Fund Revenue - An annual fee of one thousand dollars ($1,000.00), per space,
which shall increase five (5) percent annually, shall be paid into the Parking Fund for all on-street
parking spaces which are credited or counted toward required parking for new structures, or a
change in use that increases the minimum number of off-street spaces required after the date of
January 2, 2008. This line item excludes the businesses in the Hometown District, which are
accounted for in the Hometown District Improvement Trust Fund.
344.5300 Parking Violations – The City of South Miami Parking Division enforces parking
violations, especially when customers are parked at a City parking space which is not paid.
344.5400 Parking Meter Cash Key – Within the City, individuals are able to purchase a parking
key which allows them to park in a metered space, pay for time without using any coins. With the
installation of the new Centralized Parking System, the city expects a reduction in the need for
the Parking Meter Cash Keys.
RECREATION FEES
347.2620 Tennis Court Fees - Revenue generated by contract with MS Tennis Services Inc. for
the rental of tennis courts at Dante Fascell Park and Tennis Court Fees associated with Brewer
Park.
347.2630 Recreation Fees - Registration fees for after school programs, summer, spring and one
day camps. Also included in this category is revenue from sports such as basketball, t-ball, track
and travel baseball.
347.2631 Multipurpose Center-Rental – Rental fees from the Community Center
347.2632 Multipurpose Center-Membership - Fitness Center membership and Boot Camp fees.
347.2650 S. Miami Park-Rental – Revenues generated from rental fees associated with the S.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
PARKING VIOLATIONS
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 68
Miami Park, including the soccer program franchise fee.
347.2660 Concession Sales - Vending machine revenue. Percentage of collection from vendors at
concession stands.
FINES & FORFEITURES
351.1200 Metro Court Fines - The City receives a portion of the revenues resulting from traffic
enforcement activities within its corporate limits. The projection is based on current actual
revenues for the period.
354.1000 Burglar Alarm Fines - Revenues generated when the Police Dept. responds to false
alarm calls. While there is no charge for the first false alarm, there is a charge of $50 for the
second false alarm, $100 for the third, $150 for the fourth, $200 for the fifth, and sixth or more
false alarms the fee is $200 per occurrence.
354.1050 Alarm Registration Fees - Revenues are generated by permits paid by residential ($50
one-time) and business ($100 annually) users for registering alarm systems.
INTEREST INCOME
361.2000 Interest Income - Investment practices are maintained to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are
the anticipated interest rate and pooled dollars available for investment.
361.4000 Dividends Income – The City’s Investment Policy states to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are
the anticipated interest rate and pooled dollars available for investment.
RENTAL
362.1100 RENT-Parking Garage – As part of the Municipal Parking Garage Operators Agreement,
MRP Properties is required to pay the City a monthly payment of $6,333 and 12.5% of certain
revenue sources which combined exceed $150,000.
362.2000 RENT-Dante Fascell Park - Revenue generated by park rentals.
362.3000 Bus Bench Ads – The City has certain bus benches throughout the City, which allow for
advertising. Revenues for the space are collected within this account.
362.5000 RENT- CAA - Revenue generated by an agreement with Miami-Dade County
Community Action Agency during the FY year.
362.7500 RENT-South Miami Middle School - Revenue generated by an agreement with South
Miami Middle School for the usage of fields during the school year.
362.9000 RENT-Palmer Park - Revenues in this category are generated by field rentals as well as
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 69
all sports revenues.
CONTRIBUTIONS, REIMBURSEMENT & MISCELLANEOUS REVENUE
366.9000 Hospital Landscape - As per agreement entered June 13, 1985 between the City of
South Miami and the South Miami Hospital Foundation, Inc., where the Hospital Foundation shall
contribute to the City $150,000.00 per year. This revenue has been reclassified to the Debt
Service Fund as per Ordinance 11-01-1742, which provides that the $150,000 annual revenue be
used to pay for the Multipurpose Center bond. This amount represents the remainder of the
$150,000 applied to Debt Service.
366.9100 Donations – Parks – Throughout the year, the City of South Miami Parks Department
obtains donations to help fund or subsidize certain programs.
366.9300 MRP Payments – As part of the Municipal Operation Agreement with MRP Properties,
MRP is responsible to pay for their respective share of the cost involved in the construction of
the City’s Public Parking Garage. The City receives payments from MRP, as per the agreement, a
period of days before the City is responsible for the payment of the bond debt. The payments
related to this revenue account have been reallocated to the Debt Service Fund.
366.9400 City Hall Bricks - Revenue generated by the sale of bricks at City Hall. The cost of each
brick is $200.
369.9201 Miscellaneous Revenues - Any other revenues not otherwise classified.
OTHER FINANCING SOURCES
381.1000 Contribution from Other Funds –Below is a breakdown of the estimated transfer
amount.
The Hometown District Improvement Fund will continue contribute to the City’s General Fund
to help fund a portion of the City’s Debt for the new multi-space parking meters.
SPECIAL REVENUE FUND AMOUNT
HOMETOWN DISTRICT IMPROVEMENT FUND 25,000
TOTAL TRANSFER TO GENERAL FUND $25,000
381.1500 Transfer from Stormwater Fund – The City General Fund pays for many indirect
expenses, which are related to the City’s Stormwater Fund. The transfer is required to help
offset some of those costs.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 70
381.1700 Transfer from CRA Trust Fund – The Transfer from the CRA to the General Fund help
cover the following costs:
Postage & Printing for CRA mail-outs 1,910
CRA Vehicle Fuel Expense 800
CRA Vehicle Insurance Expense 500
Procurement Division 1,850
PD Clothing Allowance 400
Police Vehicle Fuel Expense 1,333
CRA Deputy Clerk (Secretary) Expenses 7,096
Finance for Collections 4,490
Planning Department Land-Use Amend Processing 3,800
GIS (CRA Maps & Demographic Anaysis) 7,945
Human Reource Services 3,050
City Attorney Contract 10% 26,291
City Community Pool 50,000
TOTAL 109,465
384.1000 – Debt Proceeds - This fund is used to capture loans/debt, which will be captured
through the FY. In fiscal year 2012, the general fund expects to purchase all capital assets using
existing general fund dollars and not incurring any additional debt.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 71
DEPARTMENTAL EXPENSE RATIONALE
The departmental budgets break down expenses in different accounts, which are divided in three
sections. Please find below the definitions for the three sections and the expense accounts for
better understanding of the departmental budgets.
PERSONNEL SERVICES
Expense for salaries, wages, and related employee benefits provided for all persons employed by
the reporting entity whether on full-time, part-time, temporary, or seasonal basis. Employee
benefits include employer contributions to a retirement system, social security, insurance, sick
leave, terminal pay, and similar direct benefits as well as other costs such as Other Post
Employment Benefits (OPEB) expense accrual, Worker’s Compensation and Unemployment
Compensation Insurance.
In FY 2011, the City, along with the support of the City employees, passed pension reform.
Below reflects the projections related to the overall savings for 10-years.
Fiscal Year
(Combined)
Covered
Projected City Cost
Current Plan
Projected City Cost
Scenario 1 Reduction
Cumulative
Reduction
End Payroll Dollar % of Pay Dollar % of Pay City Cost City Cost
2012 3,853,670 639,694 16.6% 653,925 17.0%
(14,231) (14,231)
2013 4,053,710 747,935 18.5% 753,048 18.6%
(5,113) (19,344)
2014 4,252,793 801,209 18.8% 805,833 18.9%
(4,246) (23,590)
2015 4,451,506 837,353 18.8% 821,084 18.4%
16,269 (7,321)
2016 4,646,915 871,743 18.8% 833,771 17.9%
37,972 30,651
2017 4,849,355 910,314 18.8% 850,236 17.5%
60,078 90,729
2018 5,049,164 947,145 18.8% 862,346 17.1%
84,799 175,528
2019 5,263,555 985,058 18.7% 871,613 16.6%
113,445 288,973
2020 5,470,084 1,022,769 18.7% 882,093 16.1%
140,676 429,649
2021 5,640,215 1,053,000 18.7% 884,353 15.7%
168,647 598,296
5 Yr Totals 21,258,594 3,897,934
3,867,661
30,651
10 Yr Totals 47,530,967 8,816,220 8,218,302 598,296
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 72
OPERATING EXPENDITURE/EXPENSES
Includes expenditures for goods and services, which primarily benefit the current period, and are
not defined as personal services or capital outlays.
CAPITAL OUTLAY
Outlays for the acquisition of or addition to fixed assets.
DEFINITIONS FOR EXPENSES
11 EXECUTIVE SALARIES
Salaries for elected officials.
12 REGULAR SALARIES & WAGES
Employees who are or will be members of a
retirement system as a condition of
employment. Includes all full-time and part-
time employees who make up the regular
work force.
13 OTHER SALARIES & WAGES
Employees who are not or will not be
members of a retirement system as a
condition of their employment. Includes all
full-time and part-time employees who are
not part of the regular work force.
14 OVERTIME
Payments in addition to regular salaries and
wages for services performed in excess of
the regular work hour requirement.
15 SPECIAL PAY
Incentive pay, hazard pay, and extra duty pay
for law enforcement officers.
21 F.I.C.A TAXES
Social Security matching/Medicare matching.
22 RETIREMENT CONTRIBUTIONS
Amounts contributed to a retirement fund.
23 LIFE & HEALTH INSURANCE
Includes life and health insurance premiums
and benefits paid for employees.
24 WORKERS’ COMPENSATION
Premiums and benefits paid for Workers’
Compensation insurance.
25 UNEMPLOY. COMPENSATION
Amounts contributed to the unemployment
compensation fund.
31 PROFESSIONAL SERVICES
Legal, medical, dental, engineering,
architectural, appraisal, and other services
procured by the local unit as independent
professional assistance. Includes such
financial services as bond rating, etc., where
the service received is not directly involved
with accounting and/or auditing. Includes
fees paid for competency and/or psychiatric
evaluations and court appointed attorneys.
32 ACCOUNTING & AUDITING
Generally includes all services received from
independent certified public accountants.
34 OTHER CONTRACTUAL
Custodial, janitorial and other services
procured independently by contract or
agreement with persons, firms, corporations
or other governmental units.
35 INVESTIGATIONS
Cost incurred for confidential matters
handled pursuant to criminal investigations.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 73
36 PENSION BENEFITS
Benefits paid to participants in the pension
program.
40 TRAVEL & PER DIEM
This includes the costs of public
transportation, motor pool charges, meals,
reimbursements for use of private vehicles,
per diem, and incidental travel expenses.
41 COMM. & FREIGHT SERVICES
Telephone, cellular telephone, telegraph, or
other communications as well as freight and
express charges, drayage, postage, and
messenger services.
43 UTILITY SERVICES
Electricity, gas, water, waste disposal, and
other public utility services.
44 RENTALS & LEASES
Amounts paid for the lease or rent of land,
buildings, or equipment. This would also
include the leasing of vehicles.
45 INSURANCE
Includes all insurance carried for the
protection of the local government such as
fire, theft, casualty, general and professional
liability, auto coverage, surety bonds, etc.
46 REPAIR & MAINTENANCE
The costs incurred for the repair and
maintenance of buildings and equipment,
including all maintenance and service
contracts. Does not include custodial or
janitorial services, which are recorded under
sub-object 34.
47 PRINTING & BINDING
Cost of printing, binding, and other
reproduction services, which are contracted
for or purchased from outside vendors.
Also, include charges for printing, etc., which
is performed by an in-house print shop.
Banc of America lease on 12 copies machine
(10 black/white & 2 color copies machine) of
$ 28,360, which is divided among the other
City departments. Maintenance agreement
with Barlop on 12 copy machines covering
maintenance & toners for $11,664.
48 PROMOTIONAL ACTIVITIES
Includes any type of promotional advertising
for the City.
49 OTHER CHARGES & OBLIGAT.
Includes current charges and obligations not
otherwise classified.
51 OFFICE SUPPLIES
This object includes materials and supplies
such as stationery, preprinted forms, paper,
charts, and maps.
52 OPERATING SUPPLIES
All types of supplies consumed in the
conduct of operations. This category may
include food, fuel, lubricants, chemicals,
laboratory supplies, household items,
institutional supplies, computer software,
uniforms and other clothing. Also includes
recording tapes and transcript production
supplies. Does not include materials and
supplies unique to construction or repair of
roads and bridges.
53 ROAD MATERIALS - SUPPLIES
Those materials and supplies used
exclusively in the repair and reconstruction
of roads and bridges.
54 SUBSCRIP. & MEMBERSHIPS
Includes books, or sets of books if purchased
by set, and not purchases for use by libraries,
educational institutions, and other
institutions where books and publications
constitute capital outlay. This object also
includes subscriptions, memberships,
professional data costs, and training and
educational costs.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 74
61 LAND
Land acquisition cost, easements and right-
of-way.
62 BUILDINGS
Office buildings, firehouses, garages, jails,
zoos, and parks and recreational buildings.
63 INFRASTRUCTURE
Structures and facilities other than buildings
such as roads, bridges, curbs, gutters, docks,
wharves, fences, landscaping, lighting
systems, parking areas, storm drains, athletic
fields, etc.
64 MACHINERY & EQUIPMENT
Includes motor vehicles, heavy equipment -
transportation, other heavy equipment,
office furniture and equipment, and other
machinery and equipment. Also includes
court recording, duplicating, and transcribing
equipment.
65 CONSTRUCTION IN PROGRESS
Used to account for undistributed work in
progress on construction projects.
66 BOOKS & PUBLICATIONS
Includes all books, publications, and other
media, regardless of value, when purchased
for use by libraries, educational institutions,
and other institutions or facilities.
71 PRINCIPAL
Principal payments made to new or existing
debt which the City is obligated to pay.
72 INTEREST
Interest payments made to new or existing
debt which the City is obligated to pay.
73 OTHER DEBT SERVICE COSTS
Other debt costs on new or existing debt
which the City is obligated to pay.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 75
CITY OF SOUTH MIAMI
DEPARTMENTS & DIVISIONS
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 76
MAYOR AND CITY COMMISSION
001-1100-511
MISSION
The Mayor and Commission will adhere to the City Charter, the City and County’s Code of
Ethics, and will endeavor to certify the best-qualified candidates for employment that represents
the philosophy of the community we serve. The Mayor and Commission are committed to
provide the citizens of South Miami exceptional constituent service. It is the goal to ensure that
every encounter with Mayor and Commission office reflects the dedication to the interest and
well-being of the beloved city and its citizens.
MAYOR AND CITY COMMISSION FUNCTION
The Mayor and City Commission is the five (5) member elected legislative and governing body
of the City responsible for establishing policies, managing growth and land use, adopting an
annual budget and tax rate, setting stormwater utility rates, and other fees and charges for City
services, adopting local laws and ordinances and hiring and overseeing the City Manager, City
Attorney and City Clerk.
All City Commission members serve for a term of four (4) years. The Mayor, who presides
over Commission meetings, serves two (2) year terms. All elected officials are elected “at
large” and must reside within the City to be an elected representative.
MAYOR AND CITY COMMISSION OBJECTIVES
Ensure that the natural and built
environment of South Miami is
healthy and sustainable.
A transportation system that will
foster economic development,
responsible energy use and
environmental protection, and
health and safety of residents while
increasing the ability of people to
move around the City.
A diverse and strong local economy
that brings good jobs and profitable
businesses while contributing to the
economic health of the City.
City of South Miami will be one of
Florida’s safest cities.
South Miami offers a wide range of
quality recreation, arts and cultural
activities, which satisfy the
expectations of residents while also
serving to attract new residents and
business.
Foster and maintain a strong sense of
community identity and of place.
Continue to represent a high level of
community confidence and trust in
city government.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 77
MAYOR AND CITY COMMISSION BUDGET FY 2015
001-1100-511
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011100 5111110 SALARIES & WAGES - EXECUTIVE 62,000 62,000 62,000 62,000 62,000
0011100 5112110 F. I. C. A. 4,743 4,743 4,743 4,743 4,743
0011100 5112410 WORKER'S COMPENSATION 283 167 186 186 137
TOTAL PERSONNEL SERVICES 67,026 66,910 66,929 66,929 66,880
0011100 5114010 MAYOR'S EXPENSE 1,384 1,710 2,000 2,000 2,000
0011100 5114020 COMMISSIONER'S EXPENSE-ONE 1,500 962 1,500 1,500 1,500
0011100 5114030 COMMISSIONER'S EXPENSE-FOUR 1,498 1,384 1,500 1,500 1,500
0011100 5114040 COMMISSIONER'S EXPENSE-THREE 922 200 1,500 1,500 1,500
0011100 5114050 COMMISSIONER'S EXPENSE-TWO 1,500 349 1,500 1,500 1,500
0011100 5114060 MAYOR'S AUTO ALLOWANCE 500 500 500 500 500
0011100 5114071 TRAVEL & CONFERENCE-MAYOR 0 65 1,200 1,200 1,200
0011100 5114072 TRAVEL & CONFERENCE-ONE 0 0 1,200 1,200 1,200
0011100 5114073 TRAVEL & CONFERENCE-TWO 1,200 150 1,200 1,200 1,200
0011100 5114074 TRAVEL & CONFERENCE-THREE 0 0 1,200 1,200 1,200
0011100 5114075 TRAVEL & CONFERENCE-FOUR 1,157 695 1,200 1,200 1,200
0011100 5114120 COMMUNICATION 4,999 4,583 5,000 5,000 5,000
0011100 5114830 KEYS & FLOWERS 426 343 750 750 750
0011100 5115210 SUPPLIES 971 805 1,750 1,750 1,750
0011100 5115410 MEMBERSHIPS & SUBSCRIPTIONS 2,798 2,946 3,900 3,900 3,900
TOTAL OPERATING EXPENSES 18,855 14,692 25,900 25,900 25,900
TOTAL COMMISSION 85,881 81,602 92,829 92,829 92,780
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 78
MAYOR AND CITY COMMISSION BUDGET HIGHLIGHTS
1110 Salaries and Wages – Executive - As per City of South Miami Charter Article II, Section 3;
the annual salaries and expense accounts of the Commission shall be prescribed by ordinance
adopted prior to approval of the annual budget.
POSITION SALARY FICA
WORKER’S
COMP
Mayor 14,000
1,071 33
Vice-Mayor 12,000
918 26
Commissioner 12,000
918 26
Commissioner 12,000
918 26
Commissioner 12,000
918 26
TOTAL 62,000
4,743 137
5410 - Memberships & Subscriptions – National and Florida League of Cities.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 79
CITY CLERK’S OFFICE
001-1200-512
MISSION
The City Clerk's Office strives to present a courteous, service-oriented team of professionals
who, in partnership with the South Miami City Commission, City departments, and the
community, serve the citizens of South Miami at an optimum level.
FUNCTION
Committed to maintaining the integrity of city government in the City of South Miami and
ensuring an informed citizenry by providing access to city government through open and
accessible meetings and accurate recordings of the city commission proceedings; by protecting
and preserving city documents and records; and by providing excellent service to the public.
CITY CLERK’S OFFICE ACCOMPLISHMENTS FOR FY 2014
Continued to process the conversion
of city records to electronic storage.
Streamlined internal operations
specific to the division.
Reviewed and developed a
comprehensive automation plan for
city clerk/commission operations.
Prepared city commission agendas
and minutes.
Maintained custody of city records,
publish, post, index and file
ordinances/resolutions.
Provided certified copies of official
documents.
Managed candidate filing for
municipal elections.
Received and processed petitions
filed by citizens.
Published notices of public hearings
and special meetings.
City Clerk
Maria M. Menendez, CMC
Deputy Clerk II
Nkenga Payne
Deputy Clerk I
Lidia Fernandez
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 80
CITY CLERK’S OFFICE OBJECTIVES FY 2015
Transferring all ordinances,
resolutions, agendas, and other
records into Laser fiche.
In-house scanning public records
requests and other documents
Provide records management
workshops
Prepare city commission and SMCRA
agendas and minutes
Publish all legal notices
Maintain custody of city records
Provide notarization
Provide certified copies of official
documents
Receive and process petitions filed by
citizens
Manage candidates filing for municipal
election
Provide online election package for
municipal election candidates
Transferring all ordinances,
resolutions, agendas, and other
records into Laser fiche.
In-house scanning public records
requests and other documents
Provide records management
workshops
Continue responding to public records
requests in a timely fashion in compliance
with F.S. 119, including the high demand
for microfilm records
Continue the process for converting
city records to electronic storage
CITY CLERK'S OFFICE ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Number of agenda packets prepared 51 55 58 58 60
Number of minutes prepared (CSM) 51 55 58 58 60
Agenda packets prepared (SMCRA) 13 15 20 20 20
No. of minutes prepared (SMCRA) 13 15 20 20 20
Resolutions / Ordinances prepared 390 390 400 400 400
Lobbyists registration 25 25 28 30 20
Public records requests 190 190 200 230 300
Notarizations** 50 40 45 45 25
Requests for Microfilm Records* 360 600
Microfilm copies* 400 400
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 81
CITY CLERK BUDGET FY 2015
001-1200-512
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011200 5121210 SALARIES & WAGES - EXECUTIVE 141,111 144,600 184,267 184,267 185,972
0011200 5122110 F.I.C.A. 10,169 11,684 14,096 14,096 14,227
0011200 5122210 PENSION PLAN CONTRIBUTION 17,066 23,553 26,534 26,534 24,734
0011200 5122310 GROUP HEALTH INSURANCE 8,644 10,663 19,655 19,655 21,269
0011200 5122410 WORKER'S COMPENSATION 642 391 553 553 411
TOTAL PERSONNEL SERVICES 177,632 190,891 245,105 245,105 246,613
0011200 5123450 CONTRACTUAL 12,600 12,600 12,600 12,600 12,600
0011200 5123480 DIGITIZING 0 13,053 45,000 45,000 45,000
0011200 5124070 TRAVEL & CONFERENCE 3,288 5,774 11,200 11,200 6,200
0011200 5124110 POSTAGE 419 295 500 500 500
0011200 5124120 COMMUNICATION 360 360 360 360 360
0011200 5124632 INTERNET SERVICE 0 0 1,431 1,431 1,431
0011200 5124710 PRINTING MATERIAL 1,626 1,668 1,668 1,668 1,668
0011200 5124910 LEGAL ADS 26,998 16,747 30,000 30,000 46,000
0011200 5124920 ELECTIONS 26,543 0 32,818 26,860 0
0011200 5124950 CODIFICATIONS 2,374 2,476 3,700 3,700 3,700
0011200 5125210 SUPPLIES 467 984 980 980 2,080
0011200 5125410 MEMBERSHIPS & SUBSCRIPTIONS 645 535 650 650 750
TOTAL OPERATING EXPENSES 75,320 54,492 140,907 134,949 120,289
0011200 5129920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL CITY CLERK 252,952 245,383 386,012 380,054 371,902
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 82
CITY CLERK’S OFFICE BUDGET HIGHLIGHTS
3450 – Contractual Services – In an effort to maintain records electronically and maintain
transparency, the Clerk’s offices contracted with Granicus to maintain and create electronic
records.
3480 – Digitizing - The objective is to move the City into the electronic media age and preserve
all records as per the requirement of Florida Statute 119.
4070 Travel & Conference – The Mayor and Commission travel expense to “Dade Days” in
Tallahassee. The amount represents $1,000 per elected official. The City Clerk has also included
$1,200 Florida Records Management Association Conference expense.
4910 Legal Ads – In order to comply with City, County, and State laws, the City is required to
post advertisements announcing meetings, ordinances, resolutions, etc.
4920 Elections – FY 2015 does not have any elections currently scheduled.
4950 Codifications –Codification is the process of consolidating the City’s general and
permanent legislation, then organizing it into a Code of Ordinances. The legislation is organized
by topic (business, etc.) or by department/title (Administration and Personnel, Revenue and
Finance, etc.) The City annually updates the City’s Code of Ordinance through Municode, and
provides free online access to the public.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 83
CITY ATTORNEY’S OFFICE
001-1500-514
MISSION
The City Attorney is appointed by the City Mayor and Commission to serve as the chief legal
advisor to the Commission, the City Manager, and all City departments, offices, and agencies. The
City Attorney’s Office represents the City in all legal proceedings. The City Attorney’s Office is
committed to providing the highest quality legal representation possible to meet the present and
future needs of the City of South Miami in an efficient and effective manner. The Office maintains
an open door policy to encourage continuous communication between City departments and all
legal representatives.
CITY ATTORNEY’S OFFICE FUNCTION
The City Attorney serves as the chief legal officer, providing legal guidance to the City
Commission and City Administration on all matters affecting the City. The City Attorney
provides legal advice in the areas of labor and personnel matters, real estate and real estate
related matters, land use and zoning, legislation and related matters, Code Enforcement, all police
matters, construction and construction related issues, sunshine laws, public records laws, conflict
of interest issues and other ethical issues, the preparation and/or review of all contracts, all
litigation including forfeitures, employment matters, eminent domain and tort liability.
The City Attorney is responsible for hiring all outside counsel. Outside counsel is utilized on a
limited basis. The City Attorney handles and advocates the City’s position in any potential
litigation and supervises litigation and other legal matters that may be referred to outside counsel.
The City Attorney attends all regular and special City Commission meetings, SMCRA, Planning,
and board meetings. Attends other meetings as required by the Commission, prepares/reviews
ordinances and resolutions, reviews and drafts contracts and monitors County and State
legislation as it affects the City.
The City Attorney is an outside firm, which is contracted by the City for a flat fee to handle all
City legal issues.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 84
CITY ATTORNEY’S OFFICE OBJECTIVES
The City Attorney's Office strives to
provide the highest-quality legal services
to City officials and administration in a
timely manner and zealously represent
the City's interests and positions in
negotiations and litigation.
The main objective is to protect the City
from liability by practicing preventive law.
The City Attorney and staff shall be
continuously aware of the legal problems
of the City, meet on a regularly
scheduled basis with the City
administration, and confer with
department heads as needed to discuss,
review and resolve legal matters related
to the governance of the City of South
Miami.
Recommend and conduct training
sessions as needed to reduce potential
liability of the City. Prepare memoranda
as needed for same purpose. Provide for
continuing legal education and
professional development of City
Attorney staff.
To handle legal matters concerning the
City in accordance with the law and in a
timely and efficient manner.
Properly represent the interests of the
City as directed in other legislative
forums.
Represent the City in civil cases initiated
by or brought against the City. Supervise
outside legal representation obtained by
the City Attorney for specialized legal
needs.
Research and draft opinions on legal
matters in response to requests of the
City Commission and City administration
staff. Monitor, review and publicize when
requested by the City Commission,
legislative and administrative matters of
other governmental entities, and make
recommendations and convey to others
official positions as needed.
Upon request, communicate clearly the
positions of the City to legislators
through letters, phone calls, personal
visits and other communication methods
with local, state and federal legislators,
administrators and executive staff.
As directed, represent the City at local,
regional, state or federal legislative
sessions, meetings, hearings or
conferences, or similar administrative or
executive meetings, hearings or
conferences.
To courteously handle all inquiries from
the public either via phone or in person
relative to the City’s ordinances, policies
or procedures.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 85
CITY ATTORNEY BUDGET 2015
001-1500-514
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011500 5143120 LEGAL SERV - RETAINER 160,000 160,000 160,000 160,000 210,420
0011500 5143410 LEGAL SERV -OUTSIDE LIT COSTS 219,712 318,238 235,000 180,000 200,000
0011500 5143440 CONSULTING-LABOR 39,945 35,918 40,000 40,000 52,500
0011500 5144065 CITY ATTORNEY'S EXPENSE 0 635 1,000 1,000 4,180
TOTAL LEGAL SERVICES 419,657 514,791 436,000 381,000 467,100
CITY ATTORNEY’S OFFICE BUDGET HIGHLIGHTS
3120 Legal Services – Retainer – This expense line item is used to account for the services of the
City Attorney’s Firm. The amount is set as a flat fee, which was approved by the Commission.
The amount represents 100% of the total fee due and a 5% increase beginning October 1, 2014.
3410 Legal Services – Outside – Due to some current outstanding and future potential lawsuits
related to general items, specialized outside council has been obtained and the amount is
estimated to cover the legal expense related to those issues. Other specialized legal counsel
required throughout the fiscal year is paid from this line item. Furthermore, this line item
encompasses other expenses related to services required such as, court fees, court reporters,
etc.
3440 Consulting Labor –This line item is used to cover any legal fees, which the City may incur
due to labor and union issues. The amount represents 100% of the total fee due and includes a
5% increase beginning October 1, 2014.
4065 City Attorney’s Expense – This line item is used to cover printing, travel, faxes, courier fees,
etc., as per contract. Additionally, the expense for the Lexis Nexis annual subscription has been
reallocated to this line item from the Human Resources Office.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 86
CITY MANAGER’S OFFICE
001-1310-513
MISSION
The City Manager's Office provides overall direction and coordination of City operations to
ensure that the City Commission's adopted service goals are met or exceeded, and that costs do
not exceed budget restrictions. This office continually evaluates the City's organizational
structure as it relates to requirements for effective, efficient and economical public service.
CITY MANAGER’S OFFICE FUNCTION
The City Manager’s Office implements official policies of the Mayor and City Commission by
coordinating City services in an efficient, effective and responsive manner, providing support,
guidance, communications and leadership to assure that quality municipal services are provided to
our community.
As the City’s Chief Administrative Officer, the City Manager is ultimately responsible for all
operations of the municipal corporation. The City Manager’s Office provides organizational and
fiscal management as well as program development and evaluation. Each requires daily effort.
In addition to overseeing daily operations, the City Manager’s Office develops new systems and
methods relative to City services and is responsible for the research and analysis of programs, in
anticipation of future needs and challenges. The Manager’s Office coordinates with the City
Commission to implement public policy and to manage the City’s mission, goals and objectives.
City Manager
Steven Alexander
Assistant City Manager
Shari Kamali
Executive
Administrative
Assistant
Maria Garcia
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 87
Providing support to the Mayor and City Commission is another important aspect of this office.
This involves effective communication and being available to the City Commission. The Manager’s
Office is at the vanguard of the organization, projecting vitality, professionalism and quality service
to residents, private agencies, organizations and its own employees.
CITY MANAGER’S OFFICE ACCOMPLISHMENTS FOR FY 2014
Delivered a fiscally responsible budget
while maintaining the City’s millage rate.
Oversaw the continued stress testing of
the City’s departments to foster
organizational restructuring that have a
high probability of producing greater
efficiencies.
Provided support and made
recommendations to the City
Commission.
Continued to provide organizational and
fiscal management that holds
departments accountable.
Directed Health safety issues for the
Silva Martin, City Hall and Police
buildings.
Established agreement with MRP to
prevent inadequacies of parking garage
agreement and overcharging within the
garage.
CITY MANAGER’S OFFICE OBJECTIVES FOR FY 2015
Provide for an ethical and professional
organizational culture, by having the
MDC Ethics Commission present an
annual seminar to all department heads
and managers.
Continue to execute current and new
policies developed by the governing body
and monitor adherence to City policies.
Deliver a fiscally responsible budget.
Continue providing support and making
recommendations to the City
Commission.
Engage the Commission and Staff in long
term planning.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 88
CITY MANAGER'S OFFICE BUDGET FY 2015
001-1310-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011310 5131210 SALARIES-REGULAR 246,666 212,707 322,408 322,408 355,711
0011310 5131310 SALARIES - PART TIME 14,835 23,472 32,886 32,886 0
0011310 5132110 F.I.C.A. 16,854 6,904 27,180 27,180 27,212
0011310 5132210 PENSION PLAN CONTRIBUTION 7,609 10,313 9,500 9,500 8,775
0011310 5132220 ICMA 10,174 2,070 29,209 29,209 32,531
0011310 5132310 GROUP HEALTH INSURANCE 15,993 17,536 33,912 33,912 35,550
0011310 5132410 WORKER'S COMPENSATION 1,229 782 1,066 1,066 787
TOTAL PERSONNEL SERVICES 313,360 273,784 456,161 456,161 460,566
0011310 5133450 CONTRACTUAL SERVICES 105,183 214,837 144,000 144,000 83,000
0011310 5134060 AUTO ALLOWANCE 0 5,100 7,200 7,200 7,200
0011310 5134065 CITY MANAGER EXPENSE 1,150 998 1,000 3,000 3,000
0011310 5134070 TRAVEL & CONFERENCE 288 318 1,000 1,000 4,000
0011310 5134080 EMPLOYEE EDUCATION 0 0 10,000 10,000 10,000
0011310 5134110 POSTAGE 1,325 945 1,589 1,589 1,500
0011310 5134120 COMMUNICATION 1,901 2,100 3,420 3,420 3,420
0011310 5134515 AUTO INSURANCE 0 0 400 400 503
0011310 5134634 MAINT-INTERNET SOFTWARE 0 21,980 0 0 0
0011310 5134710 PRINTING- INFRASTRUCTURE 1,643 1,668 1,668 1,668 2,000
0011310 5135205 COMPUTER EQUIPMENT 4,842 1,676 2,500 2,500 0
0011310 5135210 SUPPLIES 2,000 6,898 2,000 29,000 4,000
0011310 5135230 FUEL 5,410 4,382 1,408 1,408 960
0011310 5135410 MEMBERSHIPS & SUBSCRIPTIONS 4,312 2,093 2,033 4,033 4,543
TOTAL OPERATING EXPENSES 128,054 262,995 178,218 209,218 124,126
0011310 5136450 CAPITAL IMPROVEMENT 35,500 0 0 0 0
TOTAL CAPITAL OUTLAY 35,500 0 0 0 0
0011310 5139920 GENERAL CONTINGENCY 0 0 130,000 69,734 100,000
OTHER FUNDING SOURCE 0 0 130,000 69,734 100,000
TOTAL CITY MANAGER 476,914 536,779 764,379 735,113 684,692
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 89
CITY MANAGER’S OFFICE BUDGET HIGHLIGHTS
1210 Salaries – The Office Support position was reclassified from two part-time positions to one
full-time position, and relocated to the Planning Department as part of reorganization.
3450 Contractual Services –The City currently has agreements with one (1) lobbying firm, which
focuses on obtaining appropriations and grants from the County and State.
Gomez Barker Associates Inc. $48,000
The City will allocate $30,000 on an annual basis for Internal /
Performance-Based Auditing, to comply fully with the City Charter,
Article IV, Sec. 4(F) Performance-based audit. The City Commission shall
require a performance-based audit for each department at least once every
five years.
In an effort to establish a City of South Miami Business Improvement
District (BID), $5,000 has been allocated.
4065 City Manager Expense – Miscellaneous expenses which are
required to be provided throughout the fiscal year at the discretion of
the City Manager.
4070 Travel & Conference - Funding for the City Manager’s business
travel and conference expense.
5210 Supplies –
CM Office General Supplies 4,000
TOTAL 4,000
5410 Membership & Subscriptions –
MDCCMA Annual Membership 520
Miami-Dade County League of Cities Installation Gala 250
Miami-Dade County League of Cities Membership 1,173
FCCMA Annual Conference 2,000
ICLEI USA Membership 600
TOTAL 4,543
9920 General Contingency – To handle any unexpected emergencies which must be addressed
immediately. All contingency funds require Commission approval for reallocation to any specific
line item. $30,000 decrease is now allocated to various departments.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 90
FINANCE DEPARTMENT
001-1410-513
MISSION
In a spirit of excellence, integrity, and dedication, the Finance Department is committed to
providing timely, accurate, clear and complete financial information and support to other city
departments, citizens, and the community at large.
FINANCE DEPARTMENT FUNCTION
The Finance Department is responsible for the proper accounting of all City funds and
compliance with all applicable regulations and laws. Routine duties include processing accounts
payable, accounts receivable, central collections, general ledger fund accounting, preparation of
applicable state and federal reports, and periodic financial reports to management, administering
debt service, and investment of City funds. The Department is also responsible for the
implementation and control of the approved budget and the preparation, and disclosure of the
financial statements, including responses to the external auditors. It also provides other
departments with financial analysis and assists with banking transactions that arise during the year.
The Division of Parking and Central Services, as well as the Office of Grants and Sustainable
Initiatives Administrator report under the Finance Department.
Chief Financial Officer
Alfredo Riverol, CPA, CGFM,
CGMA, Cr.FA
Office Manager
Maria Virguez
Junior
Accountant
Solangel Perez
Junior
Accountant
Michelle Caloca
Accounting
Clerk II (P/T)
Maria Perez
Office Support
(P/T) Carolina Sola
Procurement
Division
Management
Info. Systems
Office
Parking
Division
Grants &
Sust.
Initiatives
Admin.
Jennifer Korth
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 91
FINANCE DEPARTMENT ACCOMPLISHMENTS FOR FY 2014
Continued to require ACH payments as
a mandatory process to all new vendors
as the regular form of payment from the
City.
Continued to produce and post online
before every second regular commission
meeting of the month the City’s monthly
finance report for the previous month.
Continued to produce the
Comprehensive Annual Financial Report
(CAFR) with auditors issuing no findings.
Obtained all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
Finance implemented a paperless process
program by scanning and storing
electronically all invoices and supporting
documentation.
Posted online accurate and timely budget
and financial reports on a monthly basis.
Assisted the City Manager in the
preparation of the FY 2014 Annual
Operating and Capital Budget.
Produced and posted online the Popular
Annual Financial Report (PAFR).
Implemented the City’s .net accounting
system which integrates in the City’s
new Enterprise Resource Planning (ERP)
system, ONESolution.
FINANCE DEPARTMENT OBJECTIVES FOR FY 2015
Continue implementing the ACH
payment program and requiring 70% of
all active vendors to accept ACH as the
regular form of payment from the City.
Continue to pursue implementation and
establishment of an online payment
option for certain provided City services
such as Local Business Tax, Code
Enforcement Violations, Building Permit
Renewals, etc.
Continue to produce and post online
before every second regular commission
meeting of the month the City’s monthly
finance report for the previous month.
Continue to produce the
Comprehensive Annual Financial Report
(CAFR) without auditor findings.
Obtaining all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
Obtain additional funding for multiple
Park, Roadway (SMITP), and
underground infrastructure projects.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 92
FINANCE DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2010 FY 2011 FY 2013 FY 2014 FY 2015
Number of Parking Decals Sold 988 788 750 1,000 1,100
Number of Cash Key Sold 88 5 1 0* 0*
Number of Cash Key Refills 535 150 5 0* 0*
Number of Private Haulers (pymts.) 55 75 85 97 97
Number of Payroll Periods Processed 27 26 26 N/A** N/A**
Comprehensive Annual Fin. Rep. (CAFR) 1 1 1 1 1
Popular Annual Financial Report (PAFR) 0 1 1 1 1
Number of Annual Balanced Budget 1 1 1 1 1
Number of A/P Checks Processed 3,114 3,363 3,200 3,000 2,800
* The Cash Key program was discontinued due to the implementation of the Parking Pay Stations.
** Payroll is now processed by Human Resources and Paychex.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 93
38 MULTI-SPACE PAY STATIONS
RESOLUTION 12-11-13326
001-1410-513
$417,896.00
Payment
Number
Payment
Date
Payment
Amount
Principal
Component
Interest
Component
Ending
Balance
45 10/7/2014 7,389.86 7,161.65 228.21 109,126.79
46 11/7/2014 7,389.86 7,175.70 214.16 101,951.09
47 12/7/2014 7,389.86 7,189.78 200.08 94,761.31
48 1/7/2015 7,389.86 7,203.89 185.97 87,557.42
49 2/7/2015 7,389.86 7,218.03 171.83 80,339.39
50 3/7/2015 7,389.86 7,232.20 157.66 73,107.19
51 4/7/2015 7,389.86 7,246.39 143.47 65,860.80
52 5/7/2015 7,389.86 7,260.61 129.25 58,600.19
53 6/7/2015 7,389.86 7,274.86 115 51,325.33
54 7/7/2015 7,389.86 7,289.13 100.73 44,036.20
55 8/7/2015 7,389.86 7,303.44 86.42 36,732.76
56 9/7/2015 7,389.86 7,317.77 72.09 29,414.99
57 10/7/2015 7,389.86 7,332.13 57.73 22,082.86
58 11/7/2015 7,389.86 7,346.52 43.34 14,736.34
59 12/7/2015 7,389.86 7,360.94 28.92 7,375.40
60 1/7/2016 7,389.86 7,375.40 14.46 0.00
TOTAL 443,391.60 417,896.00 25,495.60
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 94
FINANCE DEPARTMENT BUDGET FY 2015
001-1410-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011410 5131210 SALARIES - REGULAR 282,482 253,679 296,660 296,660 325,297
0011410 5131310 SALARIES - PART TIME 44,021 49,757 43,091 43,091 43,117
0011410 5132110 F.I.C.A. 23,707 23,593 24,896 24,896 28,184
0011410 5132210 PENSION PLAN CONTRIBUTION 22,696 13,226 10,302 10,302 9,515
0011410 5132220 DEFERRED COMPENSATION (ICMA) 9,355 9,989 15,542 15,542 17,547
0011410 5132310 GROUP HEALTH INSURANCE 22,452 25,956 29,482 29,482 35,449
0011410 5132410 WORKER'S COMPENSATION 1,630 828 1,021 1,021 815
TOTAL PERSONNEL SERVICES 406,343 377,028 420,994 420,994 459,924
0011410 5133100 PROFESSIONAL SERVICES 9,861 10,000 10,000 10,000 10,000
0011410 5133210 AUDITOR'S FEE 57,863 65,940 72,500 72,500 83,500
0011410 5133450 CONTRACTUAL SERVICES 26,180 9,788 36,860 36,860 36,860
0011410 5133459 CONTRACTUAL SERVICES- PARKING 0 0 417,500 417,500 526,659
0011410 5134070 TRAVEL & CONFERENCE 1,254 1,364 2,800 2,800 3,160
0011410 5134110 POSTAGE 5,851 4,229 7,030 7,030 7,030
0011410 5134120 COMMUNICATION 939 1,177 2,100 2,100 2,100
0011410 5134634 MAINTENANCE COMP PROGRAMS 35,000 12,676 35,000 35,000 35,000
0011410 5134710 PRINTING- INFRASTRUCTURE 1,583 1,588 1,668 1,668 1,668
0011410 5135205 COMPUTER EQUIPMENT 0 693 1,300 1,300 1,300
0011410 5135210 SUPPLIES 4,554 8,226 8,573 8,573 8,703
0011410 5135410 MEMBERSHIPS & SUBSCRIPTIONS 2,145 2,191 2,365 2,365 2,425
TOTAL OPERATING EXPENSES 145,230 117,872 597,696 597,696 718,405
0011410 5137110 DEBT SERVICE- PRINCIPAL 34,414 34,414 119,268 119,268 121,288
0011410 5137210 DEBT SERVICE- INTEREST 0 0 3,825 3,825 1,805
TOTAL DEBT SERVICE 34,414 34,414 123,093 123,093 123,093
0011410 5139920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL FINANCE 585,987 529,314 1,141,783 1,141,783 1,306,422
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 95
FINANCE DEPARTMENT BUDGET HIGHLIGHTS
3100 – Professional Services – As per City of South Miami Pension Ordinance Section 16-19(c)
The employer shall pay the reasonable expenses of the pension board, including any expenses for
legal and actuarial services. The cost of hiring an actuary to conduct an actuarial evaluation as
required by GASB for Other Post Employment Benefits, which must be included in the CAFR.
3210 Auditor’s Fee – The cost of an audit firm to perform the City's year-end financial audit,
including any single audits pertaining to State and Federal grants plus any additional services as
required by GASB or other auditing standards. Furthermore, as per City of South Miami Pension
Ordinance Section 16-19(c) The employer shall pay the reasonable expenses of the pension
board, including any expenses for legal and actuarial services.
Comprehensive Annual Financial Audit 47,000
Single Audit 4,500
Pension Audit 12,000
OTHER Required Auditing Engagement 5,000
GASB 45 Compliance Audit 6,000
185 9,000
TOTAL 83,500
3450 Contractual Services – Finance has allocated $10,000 for additional training and support of
the new finance system.
OneSolution Training & Support 10,000
Disclosure Attorney (SEC Requirement) 10,000
SunGard Public Sector Credit Card Processing Fee ($150 x 12) 1,860
CryWolf Processing Fee (18% of Collections) 15,000
TOTAL 36,860
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 96
3459 Contractual Services – Parking – As per Ordinance No. 2-13-2149, the Parking Division has
been reallocated to the Finance Department. Below are all expenses relating the Parking
Division.
Laz Parking 213,156
Chase Paymentech (Digital Parking CC Processing Fees) 120,000
Parker Systems - Modem Replacements, making the machines WiFi capable 21,250
Digital Parking Pay Stations EMS Fee ($35 x 50 Machines) x 12 months 21,000
Additional Single Head Meter Instal/Replace 10,000
Parking Meter/ Pay-stations Misc Supplies (Paper-Cleaning Supplies) 13,523
Parker System Tier 2 - 50 machines @ 250 per machine 12,500
Parker Systems Warranty (1 Year) $250 x 12 machines 3,000
Parking Enforcement Duncan Handhelds 24,750
Streetline Project 87,480
TOTAL 526,659
4070 Travel & Conference - Costs of employees to attend conferences and seminars in order to
remain current in their respective field. Includes the cost to maintain professional designations as
well as educate and inform staff of the latest developments and trends in their respective field.
FGFOA Conference 500
Hotel: $150, 3 nights 450
Airfare 450
SUGA Training Conference (ONESolution) 1,400
Per Diems for Travel (2 Conferences x 5 days each @ $36.00 per day) 360
TOTAL 3,160
4634 Maintenance Comp Program – The annual maintenance cost of the OneSolution Finance
software.
5410 Subscriptions & Memberships - Includes the cost to fund memberships and subscriptions to
professional organizations.
GFOA Membership (Government Finance Review Pub) 160
GFOA Cert of Excellence 450
GFOA Budget Recognition Review Fee 280
GFOA PAFR Award 450
CPA License Renewal (CPA) 155
AICPA Dues (CGMA) 285
FICPA Dues 215
FGFOA Membership 35
S. Florida Government Fin Officer Association 25
Association of Government Accounting (CGFM) 75
American College of Forensic Examiners (Cr.FA) 175
Notary Certification 120
TOTAL 2,425
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 97
7110 Debt Service Principal – This expense is to account for all expenses related to the principal
payment of debt of the new Finance and Community Development Software. Furthermore, an
increase in this line item is due to the allocation of all expenditures associated with the City’s
Parking Program from the Police Department.
Financing of ONESolution 34,415
Financing 38 Pay Stations 86,873
TOTAL 121,288
7120 Debt Service Interest – This expense is to account for the expense related to the interest
payment of the City’s Multi-Space Parking Stations, due to allocation of all expenditures
associated with the City’s Parking Program from the Police Department.
Financing 38 Pay Stations 1,804
TOTAL 1,805
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 98
MANAGEMENT INFORMATION SYSTEMS OFFICE
001-1340-513
MISSION
The mission of the Management Information Systems Office of the City of South Miami is to
provide quality design, implementation, and support of all computer based and related
technologies necessary for the staff to perform their duties as efficiently and expediently as
possible.
MANAGEMENT INFORMATION SYSTEMS FUNCTION
The City’s Management Information Systems Office will be recognized among municipalities as a
premier provider of technology infrastructure and services. Our ultimate function is to make
information available anytime and anywhere.
In partnership with City departments, the Management Information Systems Office provides
strategic vision for effective information systems. Accomplishment of this mission will facilitate
knowledge sharing and will result in satisfied customers.
The Management Information Systems Office is responsible for three main initiatives: The City’s
Information Technology and Network, Cable Television Services and the City’s website.
MANAGEMENT INFORMATION SYSTEMS ACCOMPLISHMENTS FY 2014
On April of 2014 the City was fortunate to enter into an Interlocal Agreement with Miami-Dade
County’s Information Technology’s Department (ITD). Within FY 2014, ITD was able to provide
an evaluation of the City’s existing infrastructure and provide a road map to accomplish the
Office’s mission. Within the short time allowed in FY 2014, the Management Information
Systems Office was able to accomplish many important projects that were critical.
The Laserfiche server was correctly
configured so that City personnel can
now utilize the system and download
documents. Documents that are now
being scanned and imported into the
system are searchable. Citizens will
soon be able, within FY 14, to search and
download City documents currently
within Laserfiche.
MIS has completed a complete map of
the City’s existing network system.
MIS completely revamped the AV and
Sound system within the City
Commission Chambers.
MIS will be completing within FY 2014
the federally required dual authentication
project.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 99
MANAGEMENT INFORMATION SYSTEMS OBJECTIVES FOR FY 2015
Virtualization of the City’s current
network environment and eliminating
many of the outdated servers.
The City’s IP addresses currently in use
are not RFC 1918 private IP addresses,
they are publicly routable. The City of
South Miami will migrate off of the
publicly routable IP addresses and MIS
will reconfigure all of the affected City
equipment.
Since April 8, 2014, Windows XP is no
longer supported by Microsoft. The City
will migrate off all computers and servers
off of Windows XP and onto Microsoft's
cloud offering of Office 365.
There are 4 Active Domain controllers
running on different versions of
Windows. MIS will be upgrading the
domain controllers so that they are all
running on the same operating system to
ensure maximum compatibility and
stability.
Ensure the Domain Controllers are
being backed up. In the event of a
deleted object, corruption, or failed
domain controllers, without a backup the
City’s domain(s) objects will have to be
rebuilt from scratch. Depending on the
failure, users would be impacted several
hours to days.
Help in the implementation of the
ONESolution Community Development
Software.
MANAGEMENT INFORMATION SYSTEMS ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
AS-400 Update / Maintenance (Incl SunGard Software) 695 230 45 120 200
PC, Non-Software, Maintenance / Troubleshooting 808 970 765 780 850
Meetings Recorded (Hours) 156 175 hrs. 156 162 142
OSSI Software Issues 192 64 52 41 20
Server Replacements 5 2 2 2 8
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 100
MANAGEMENT INFORMATION SYSTEMS BUDGET FY 2015
001-1340-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011340 5133450 CONTRACT SERV - INFRASTRUCT 198,763 188,552 175,000 204,266 195,200
0011340 5134632 INTERNET SERVICE 67,989 58,454 38,670 38,670 50,679
0011340 5134634 MAINTENANCE - INTERNET SERVICE 22,099 36,145 68,831 68,831 83,049
0011340 5135205 COMPUTER EQUIPMENT 71,755 22,509 32,225 32,225 22,950
0011340 5135210 SUPPLIES 14,997 3,403 3,038 3,038 3,038
TOTAL OPERATING EXPENSES 375,603 309,063 317,764 347,030 354,916
0011340 5136430 OPERATING EQUIPMENT 9,620 0 0 0 0
TOTAL CAPITAL OUTLAY 9,620 0 0 0 0
TOTAL MIS 385,223 309,063 317,764 347,030 354,916
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 101
MANAGEMENT INFORMATION SYSTEMS BUDGET HIGHLIGHTS
3450 Contractual Services – The City’s contractor with Miami-Dade County Information
Technology Department (ITD) is for an annual amount of $165,500. The City funds an additional
$9,500 for any after-hour emergencies which may occur throughout the year over the ITD
provided 50-hours. Furthermore, the City included an additional $20,200 for the Re-Design of
the City of South Miami’s IP Scheme. The City of South Miami needs to migrate off of the
publicly routable IP addresses configured on the equipment since it overlaps with Internet IP
address space. This is a long overdue security need.
4632 Internet –
50 Meg with Managed Router to Internet Increase Band width - FPL 5,940
20 Meg with Managed Router to City Hall - FPL 8,280
10 Meg with Managed Router to Public Works - FPL 8,100
10 Meg with Managed Router to Parks - FPL 8,100
ATT Uverse (568.26 Per month) - State of FL. 6,819
ATT Router (620 per month) 7,440
ATT Procabs/ Fibernet (500 per month) 6,000
TOTAL 50,679
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 102
4634 Maintenance Internet Software –
Barracuda WebFilter Energize Updates 1 year ( Yearly subscription for daily updates on files
needed to block sites) - Serial # 138964
474
Barracuda WebFilter Instant Replacement 1 year ( Yearly payment for instant replacement if box
fails) - Serial # 138964
426
Barracuda Spam Firewall Energize Updates 1 year ( Yearly subscription for daily updates on files
needed to block Spam) - Serial # 119859
664
Barracuda Spam Firewall Instant Replacement 1 year (Yearly payment for instant replacement if
box fails) - Serial # 119859
426
Barracuda Mail Archiver Energize Updates 1 year ( Yearly subscription for daily updates on files
needed to block Viruses) - Serial # 222677
1,150
Barracuda Mail Archiver Instant Replacement 1 year ( Yearly subscription for instant replacement
if box fails) - Serial # 222677
930
Barracuda NG Firewall Energize Updates 1 year ( Yearly subscription for daily updates on files
needed to protect network parameter) - Serial # 431931
474
Barracuda NG Firewall Instant Replacement 1 year ( Yearly subscription for instant replacement if
box fails) - Serial # 431931
474
Barracuda NG Firewall Energize Updates 1 year ( Yearly subscription for daily updates on files
needed to protect network parameter ) - Serial # 296850
569
Barracuda NG Firewall Instant Replacement 1 year ( Yearly subscription for instant replacement if
box fails ) - Serial # 296850
569
Trend WF Anti-virus up to 250 Users Renewal ( includes Servers and laptops) 1 year (Required
to protect network from viruses) - (Shi License)
3,800
Cisco Smartnet 1841 X 3 320
Cisco Smartnet 1242 x 2 108
ASA 5510 smart net 24/7 670
ASA 5510 smart net 24/7 failover 635
Navigo Support ( Police ) 1,000
dotgov.gov domain renewal for southmiamifl.gov ( yearly) 125
Laserfiche Maintenance and support ( Yearly to provide maintenance and support for Laserfiche
Software )
13,528
Civic Plus Website Support as per Contract 4,646
ERP and Laserfiche Integration with Civic Plus 10,000
GoDaddy SSL Certificate for City Email ( Yearly) 90
IBM Support and Maintenance AS-400 (Hardware) 1,632
IBM Support and Maintenance AS-400 (Software) 1,632
Sans Support and Maintenance HP (1) (Support needed for SAN device. This device currently
holds 80% of the City's data)
900
Webpage (GoDaddy) 120
HD Digital receiver (Chambers) ($40 x 12) 480
Energize Updates Model 300 & replacement 997
Cisco Smartnet 1921 - 1 year 60
Microsoft 360 (130 users x $155 per user) 20,150
ONESolution Implementation & Custom Reports 16,000
TOTAL 83,049
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 103
5205 Computer Equipment –
Recommend 10% contingency to above contract for as of yet unknown projects 17,500
Cisco ASA5510 Police Dept Failover 2,850
1 laptop and 1 iPad for Mayor 2,600
TOTAL 22,950
5210 Supplies –
ThumbDrives Replacement Parts (5) 400
DVD Lightscribe Media (DVD's used for meetings/public requests with logo etched on them) 240
CD Lightscribe Media (CD's used for meetings/public requests with logo etched on them) 108
Cable Ties 75
Tape 50
AS-400 Backup Tapes 375
LTO Backup Tapes 225
SC Fiber Rack Patch Panels 550
8 port POE Switches 425
Batteries 90
RJ-45 Cat 5 and 6 200
Keyboards 175
Mice 125
TOTAL 3,038
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 104
PROCUREMENT DIVISION
001-1320-513
MISSION
The mission of Procurement Division is to provide and ensure a high quality of service to city
departments and the taxpayers of South Miami. This is accomplished by awarding contracts to
highly qualified vendors who meet bid and proposal specifications and a thorough background
investigation. The Procurement Division promises to obtain the best quality of goods and services
by maximizing its purchasing power through integrity, equality, efficiency and effectiveness.
PROCUREMENT DIVISION FUNCTION
The mission statement for the Procurement Division of the City of South Miami is to maximize
the investment of our citizens by utilizing city values and the best business practices, to provide
goods and services to city departments, to insure integrity, and to maintain the highest ethical
standards following the Florida Statutes, Code of Ordinance, City Charter and Purchasing
Policies.
PROCUREMENT DIVISION ACCOMPLISHMENTS IN FY 2014
Assisted in the negotiations and the
development of the Memo of
Understanding with Miami-Dade
County ITD as the City’s IT services
provider, realizing an approximate
12% reduction over current costs.
Coordinated initial “New City
Website” familiarization training for
City staff prior to the “go-live” date.
Interfaced with vendors and City
staff for the completion of the
Branding Strategy, including the
City’s new logo, and street sign
designs.
Coordinated the completion of an
inventory of the City’s fixed assets.
Purchasing Manager
Steven Kulick
Central Services
Specialist II
John Webster
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 105
Disposed of City assets declared
surplus in accordance of the City’s
surplus asset policy.
Issued Purchase Orders for City
Departments for items more than
$1,000 in accordance with the City’s
Purchasing Policy and threshold
amounts.
Printed various and books as
requested by different departments,
including the employee manual,
police annual report and budget
books.
PROCUREMENT DIVISION OBJECTIVES FOR FY 2015
The main goal of the Procurement Division is to improve the quality of service that we provide to
our Citizens and to the City’s Departments. We are eager to accomplish our goal in order to
operate more efficiently, by implementing the following procedures:
Increase the visibility and traction of
formal solicitations that are posted
on the City’s website by promoting
the “Notify Me” feature on the
City’s website.
Review the citywide copier
equipment agreement for the
upcoming contract termination in
February, 2015.
Assist Departments in vendor
selection information and
expenditures with City policy and
reporting requirements to the
Commission.
Maintain and monitor citywide fixed
assets and inventory control.
Prepare Request for Proposals,
Request for Qualifications and Bids
for citywide requirements.
Ensure the City maintains a fair,
open, transparent and competitive
procurement process.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 106
PROCUREMENT DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Notarizations* 323 200 150 0 0
Passport Services* 970 N/A* N/A* 0 0
Fingerprints* 1150 900 850 0 0
Background Checks* 374 270 220 0 0
No. of Total Revenue Services 2817 1190 1080 0 0
Purchase Orders Issued 696 300 350 250 250
No. of RFP's, ITQ’s & RFQ's Issued 30 25 30 26 30
No. of Invoices Processed* 3719 3200 3300 0 0
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 107
PROCUREMENT DIVISION BUDGET FY 2015
001-1320-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011320 5131210 SALARIES - REGULAR 104,922 109,975 106,338 106,338 106,338
0011320 5131310 SALARIES - PART TIME 19,898 6,710 0 0 0
0011320 5131410 OVERTIME 0 0 6,970 6,970 6,970
0011320 5132110 F.I.C.A. 9,549 9,452 8,668 8,668 8,668
0011320 5132210 PENSION PLAN CONTRIBUTION 4,763 0 0 0 0
0011320 5132220 ICMA 4,355 5,217 7,932 7,932 7,932
0011320 5132310 GROUP HEALTH INSURANCE 8,347 8,530 13,103 13,103 14,179
0011320 5132410 WORKER'S COMPENSATION 633 328 340 340 251
TOTAL PERSONNEL SERVICES 152,467 140,212 143,351 143,351 144,338
0011320 5133450 CONTRACTUAL SERVICES 6,500 19,570 6,000 6,000 5,700
0011320 5134110 POSTAGE 2,301 2,082 3,000 3,000 3,000
0011320 5134120 COMMUNICATION 414 628 1,020 1,020 1,020
0011320 5134125 TELEPHONE 68,781 141,528 43,721 43,721 46,721
0011320 5134420 LEASE POSTAGE MACH 1,488 1,364 1,488 1,488 1,488
0011320 5134615 MAINT - OFFICE EQUIPMENT 1,787 1,320 2,776 2,776 2,776
0011320 5134620 MAINT-OPERATING EQUIPMENT 0 0 250 250 250
0011320 5134634 MAINTENANCE-INTERNET SOFT. 0 0 2,249 2,249 0
0011320 5134710 PRINT/BIND/COPYING 7,132 3,858 6,482 6,482 6,482
0011320 5134720 PRINTING-CONTRACTUAL 1,370 270 2,000 2,000 2,000
0011320 5135210 SUPPLIES 15,786 16,416 17,150 15,150 16,150
0011320 5135211 SUPPLIES-PASSPORT PROCESSING 131 0 0 0 0
0011320 5135410 MEMBERSHIPS & SUBSCRIPTIONS 330 330 330 330 680
TOTAL OPERATING EXPENSES 106,020 187,366 86,466 84,466 86,267
0011320 5139920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL CENTRAL SERVICES 258,487 327,578 229,817 227,817 235,605
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 108
PROCUREMENT DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services – American Appraisal is contracted with the city to provide an annual
Citywide inventory and valuation services of fixed assets, as required by the State of Florida and
recommended by GASB to comply with Statement 34.
4125 Telephone – The citywide landline telephone system expenses are reflected within this
respective line item.
State of Florida Lines City Hall 10,000
Telephone Monthly Charges (Windstream) 23,000
Phone Lines Repairs 1,721
AT&T Phone, Fax Modems 12,000
TOTAL 46,721
4615-Maintenance-Office Equipment - This line item reflects various costs due to maintenance of
citywide used office equipment including the approved maintenance contract for the City’s
binding machine.
5210-Office Supplies – Central Service’s Office Supplies account includes the expense for paper
for all City Departments.
Operating Supplies 4,150
Mac Paper- $30.32 per box of regular paper 30 boxes a month. 12,000
TOTAL 16,150
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 109
HUMAN RESOURCE OFFICE
001-1330-513
MISSION
As a strategic partner with City Departments, the Human Resources Department seeks to
provide customers with a full range of professional quality services in a timely and cost efficient
manner. The Human Resources Department actively attracts, retains, develops and ensures that
each employee has an equal opportunity to succeed in the organization.
HUMAN RESOURCES OFFICE FUNCTION
The Human Resources Department provides service to the City and the employees in numerous
Human Resources disciplines. The major disciplines covered by the Department are Benefits,
Organizational & Employee Development, Diversity, Compensation, Employee Relations, Labor
Relations, Staffing Management, and Risk Management. The major functions of the Department
include: training and development, employee recruitment & selection, creation & evaluation of job
descriptions, employee classifications, policy development, assessment, performance evaluation,
disciplinary actions, wage & benefit surveys; group insurance benefits selection & monitoring,
employee incentive programs, accident/incident investigation, reporting & monitoring for
Workers Compensation, review of property values, insurance coverage and premiums, and
general liability issues, and other related duties and responsibilities.
Human Resource Director
LaTasha Nickle
Human Resource Generalist
Gemma Boza
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 110
HUMAN RESOURCES OFFICE ACCOMPLISHMENTS FOR FY 2014
Continued implementation of Executime;
a computerized time and attendance
software and time clocks will eliminate
the need for paper-based time cards,
leave applications, and related documents
and will improve the accuracy of
employee time-reporting and payroll
calculations.
Provided training that will develop skills,
knowledge, abilities and competencies in
order to promote employee and
organizational growth.
Revamped employee ID badges to
comply with City’s new logo.
Promoted employee wellness through
different initiatives such as Lunch n Learn
events and a Fitness Team with
scheduled fitness trainings that lead to
5K charity events.
Promoted effective, accurate and
informative employee evaluations
through training for managers and senior
supervisors.
Assist Supervisors in providing a positive
working environment.
HUMAN RESOURCES OFFICE OBJECTIVES FOR FY 2015
Continue to create other Wellness
initiatives to create a healthier style of
living for employees and families.
Standardize all Human Resource Forms
with the City Standardizing initiative.
Create a standard location for all forms
to be obtainable by staff.
Continue to assist Supervisors in
providing a positive working
environment.
Overhaul the City’s Safety Program to
promote workplace safety and reduce
risk of injury and liability throughout the
City.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 111
HUMAN RESOURCE OFFICE ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Local Background Checks Processed 59 52 55 50 55
National Background Screenings 59 20 25 25 25
New Hire Orientations 17 13 15 12 15
Employment Advertisements 16 6 8 15 10
Wellness Fairs 4 4 4 6 4
Safety Meetings 4 4 4 4 4
Wage Statements Submitted 10 10 10 8 10
Random CDL Testing 12 14 15 15 16
Filing 65 65 65 65 70
Employee Applications Received 1,267 350 375 350 400
Notary Services 89 110 100 105 100
Workers Compensation Claims 25 20 25 20 25
Pre-employment Physicals 17 13 15 18 15
Post Accident Drug Screenings 25 20 25 20 25
Drivers License Checks 390 381 380 300 300
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 112
HUMAN RESOURCE OFFICE BUDGET FY 2015
001-1330-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011330 5131210 SALARIES - REGULAR 151,830 173,216 168,378 168,378 147,498
0011330 5132110 F.I.C.A. 11,229 13,164 12,881 12,881 11,284
0011330 5132210 PENSION PLAN CONTRIBUTION 9,395 0 0 0 0
0011330 5132220 ICMA CONTRIBUTION 6,669 6,983 11,786 11,786 10,325
0011330 5132310 GROUP HEALTH INSURANCE 13,529 16,077 19,655 19,655 14,179
0011330 5132410 WORKER'S COMPENSATION 749 449 505 505 326
TOTAL PERSONNEL SERVICES 193,401 209,889 213,205 213,205 183,612
0011330 5132510 UNEMPLOYMENT COMPENSATION 40,864 31,769 34,000 34,000 20,000
0011330 5132610 EMPLOYEE ASSISTANCE PROGRAM 2,973 5,601 9,000 9,000 4,000
0011330 5133160 PRE-EMPLOYMENT PHYSICALS 7,980 7,394 8,000 8,000 8,000
0011330 5133450 CONTRACTUAL SERVICES 78,333 63,226 65,000 65,000 25,720
0011330 5134080 CITYWIDE TRAINING 7,541 7,743 16,860 16,860 10,000
0011330 5134090 TUITION REIMBURSMENT 8,838 0 0 0 0
0011330 5134110 POSTAGE 168 133 275 275 275
0011330 5134120 COMMUNICATION 1,638 1,463 2,040 2,040 2,040
0011330 5134510 LIABILITY INSURANCE 260,374 292,923 523,107 523,107 419,723
0011330 5134630 MAINT. & REPAIR - COMM.EQUIP 0 3,750 0 0 0
0011330 5134634 INTERNET SOFTWARE 0 0 4,270 4,270 4,270
0011330 5134710 PRINTING- INFRASTRUCTURE 1,628 1,668 1,668 1,668 1,668
0011330 5134850 ADVERTISING-NON LEGAL 789 919 5,000 5,000 5,000
0011330 5135205 COMPUTER EQUIPMENT 0 15,026 0 0 0
0011330 5135210 SUPPLIES 2,597 3,580 3,609 3,609 5,109
0011330 5135410 MEMBERSHIPS & SUBSCRIPTIONS 3,223 3,064 3,620 3,620 1,130
TOTAL OPERATING EXPENSES 416,946 438,259 676,449 676,449 506,935
0011330 5139920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL HUMAN RESOURCES 610,347 648,148 889,654 889,654 695,547
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 113
HUMAN RESOURCE OFFICE BUDGET HIGHLIGHTS
2510 Unemployment Compensation – The City, like most other governmental agencies, have
opted out of the State Insurance Compensation Insurance program. The City only pays
unemployment compensation benefits to eligible individuals, which have separated from the City
without cause.
3450 Contract Services – The payroll processing provider, Paychex ($25,000) and FSA
Administration fees ($720).
4080 Citywide Training - Citywide Training Workshops (FY 2015: Anti-Harassment; Workplace
Safety; and Customer Service; and Management/Leadership Training) $10,000.
4510 Liability Insurance – The City budgets general liability and property insurance within this
respective line item.
4634 Internet Software – The City purchased an automated payroll system. The City currently
operates digital biometric clocks which are used by employees to log in-and-out daily.
Executime Support 3,750
Authasas (NaviGo) Support 520
TOTAL 4,270
4850 Advertising – Non-Legal – $5,000 are allocated for job postings and recruitment costs.
5410 Membership and Subscription – In an effort to help minimize, legal disputes, Human
Resources has budgeted the annual subscription cost for Westlaw legal research system.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 114
BUILDING DEPARTMENT
001-1610-524
MISSION
To enforce the State of Florida building code within the boundaries of the City of South Miami,
and collaborate with other City departments in the enforcement of local codes.
FUNCTION
The Building Department enforces the State of Florida Building Code within the boundaries of
the City of South Miami, and collaborates with other City Departments in the enforcement of
local codes. It provides fair, consistent and equitable interpretation of codes during the review of
construction documents submitted for building permits and during the field inspection conducted
for compliance. The Department also certifies buildings upon completion and at pre-stated
periods afterwards.
Building Director
Victor Citarella, PE
Permit
Coordinator
Lester Oporta
Permit
Coordinator
David Miguez
Chief Building
Inspector
Andres
Figueroa
Chief
Electrical
Inspector
(P/T)
Thomas
Flingos
Chief
Mechanical
Inspector
(P/T)
Ronald Regula
Chief
Plumbing
Inspector
(P/T) Rafael
Hernandez
Chief
Structural
Inspector
(P/T) Orlando
Blanco PE
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 115
BUILDING DEPARTMENT ACCOMPLISHMENTS FY 2014
Departmental staff maintained cordial
relations with developers, contractors
and city residents, providing technical
assistance and support while enforcing
the applicable State and City codes.
Completed 100% of building plan
documents review for compliance with
the Florida Building Code within 10
working days.
Completed 100% and documented field
building inspections within 24 hours of
the initial request.
Continued the routine update of the
departmental website by updating
information such as revised schedules for
permit fees and provided downloadable
applications for building permits.
BUILDING DEPARTMENT OBJECTIVES FY 2015
Maintain high level of customer service
during the performance of its operational
duties and responsibilities.
100% of all building inspections
requested before 4:00 pm to be
completed and documented by the end
of the next working day.
Continue to keep accurate records of
financial and workload parameters for
the Department.
Make sure the inspectors have all the
necessary training to complete all the
inspections in a professional manner.
100% of building permit applications will
be processed within ten working days
after approvals by other departments.
Keep, track and review all departmental
performance parameters and submit
monthly reports.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 116
BUILDING DEPARTMENT KEY PERFORMANCE MEASUREMENTS
ACTIVITY
ACTUAL
FY 2011
ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015
Complete 100% of field
inspections requested before 4:00
pm, during the next business day.
Data shows percent of
inspections completed on target. 100% 100% 100% 100% 100%
Contain departmental expenses
within the original approved
budget. 100% 100% 100% 100% 100%
Maintain minimum levels of
professional certifications for staff
by completing appropriate
continuing education
requirements. Data shows
achievement level 100% 100% 100% 100% 100%
Complete 90% of construction
documents reviews by
departmental plans examiners
within 2 weeks EXCLUDING
time for review by other
departments. Data shows
percent of reviews completed on
target. 100% 100% 100% 100% 100%
Maintain departmental files
properly organized in order to
obtain appropriate data to comply
with public information requests
within 72 hours. Data shows
achievement level. 100% 100% 100% 100% 100%
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 117
BUILDING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
PERMITS:
Building 430 488 480 510 525
Roofing 120 128 144 155 160
Electrical 306 349 374 385 390
Mechanical 120 119 110 120 125
Plumbing 165 177 177 185 190
TOTAL PERMITS 1,141 1,261 1,285 1,355 1,390
INSPECTIONS:
Building 1,120 1,160 1,441 1,500 1,530
Roofing 540 595 572 600 620
Electrical 675 759 755 800 820
Mechanical 302 315 316 350 370
Plumbing 465 484 489 500 520
TOTAL PERMITS 3,102 3,313 3,573 3,750 3,860
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 118
BUILDING DEPARTMENT BUDGET FY 2015
001-1610-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011610 5241210 SALARIES - REGULAR 237,634 202,288 230,649 230,649 235,318
0011610 5241310 SALARIES - PART TIME - INSPECTORS 117,545 142,606 138,434 138,434 138,434
0011610 5242110 F.I.C.A. 24,206 29,629 28,235 28,235 28,592
0011610 5242210 PENSION PLAN CONTRIBUTION 14,927 0 0 0 0
0011610 5242220 ICMA RETIREMENT 10,595 15,553 16,145 16,145 16,472
0011610 5242310 GROUP HEALTH INSURANCE 18,360 23,474 26,206 26,206 28,359
0011610 5242410 WORKER'S COMPENSATION 6,966 7,308 8,125 8,125 6,000
TOTAL PERSONNEL SERVICES 430,233 420,858 447,794 447,794 453,175
0011610 5243150 CONTRACT INSPECTORS 600 2,361 3,000 3,000 3,000
0011610 5243450 CONTRACTUAL SERVICES 774 0 1,000 1,000 1,000
0011610 5244110 POSTAGE 153 113 200 200 200
0011610 5244120 COMMUNICATION 257 304 1,380 1,380 1,440
0011610 5244515 LIABILITY INSURANCE- AUTO 0 0 400 400 503
0011610 5244710 PRINTING - INFRASTRUCTURE 1,461 1,144 1,900 1,900 1,900
0011610 5245210 SUPPLIES 1,555 2,382 2,500 2,500 2,000
0011610 5245220 UNIFORMS 933 0 680 680 1,456
0011610 5245230 FUEL 1,127 1,215 1,600 1,600 1,600
0011610 5245410 MEMBERSHIPS & SUBSCRIPTIONS 80 0 120 120 2,720
TOTAL OPERATING EXPENSES 6,940 7,519 12,780 12,780 15,819
0011610 5249920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL BUILDING DEPARTMENT 437,173 428,377 460,574 460,574 473,994
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 119
BUILDING DEPARTMENT BUDGET HIGHLIGHTS
3150 Contract Inspectors - Funds are required to supplement permanent staff during vacation
and/or during emergency periods.
3450 Contractual Services – Funds are required to pay part time professional specialty engineers,
architects and consultants to conduct in-depth special analyses and inspections.
5410 Memberships & Subscriptions – The building department is requesting two new sets of the
Florida Building Code.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 120
PLANNING AND ZONING DEPARTMENT
001-1620-524
MISSION
The Planning and Zoning Department is committed to providing the community with high-quality,
proactive services and programs to enhance the quality of life of the City of South Miami
residents, businesses and visitors, and to promote a well-designed, physically integrated, livable
and prosperous community. The Planning and Zoning Department provides technical support to
the City Manager, City Commission, other departments, appointed boards, residents, the
business community and the general public on current land use and development issues.
PLANNING & ZONING FUNCTION
The Planning and Zoning Department is responsible for providing professional assistance and
expertise to elected officials, appointed boards, city management and citizens in the areas of
planning, zoning, land use management, economic development and strategic decision making. The
Department is charged with the oversight of all inquiries pertaining to the City’s adopted land use
and zoning provisions, including but not limited to, property plat and zoning information,
Comprehensive Plan amendments, variance requests, site plan reviews, issuance of sign permits,
tree removal permits, business license issuance, land development regulations and code
compliance activity. The review responsibility for this division is regulated by Florida Statutes
Chapters 162, 163 and 380 and Florida Administrative Code Section 9-J5 and 9-J11. These
regulations control the development and implementation of our Master Plan, including
Development Regulations, Concurrency Regulations, and other issues relating to the overall
planning and land use function.
Planning Director
Christopher Brimo
Senior Planner/
Zoning Admin.
Lourdes
Hernandez
Zoning Review
Coordinator
Marcus
Lightfoot
Office Support
Stephanie
Sumpter
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 121
PLANNING & ZONING ACCOMPLISHMENTS FY 2014
Initiated and completed the impact fee
study and concurrency review with
TischlerBise & Baker International.
Based on the recommendations of the
consultants, the City will be able to
assess an impact fee on new residential
development for parks and recreation
facilities.
Initiated the South Miami Intermodal
Transportation Plan (SMITP) with
Kimley-Horn & Associates. The SMITP is
part of a continuing effort to enhance the
City's transportation system and mobility
choices for the residents and visitors to
the City of South Miami and aims to
establish a network of sidewalks, trails,
roadway improvements, neighborhood
greenways, and bicycle lanes throughout
the City, connecting residential areas
with downtown shopping and dining,
transit facilities (Metrorail and BRT) and
M‐Path. A main priority of this plan is to
provide a safer environment for
pedestrians, cyclists, and residents by
promoting neighborhood greenways on
residential streets with low volumes of
auto traffic and low speeds. This is an
ongoing effort that will require
interagency coordination, is being
programmed into the City's 5-year CIP
for implementation.
Finalized all development review
requirements for a new multi-story,
mixed use senior residential
development.
Processed several Land Development
Code amendments including the new
tree protection ordinance, sidewalk
cafes and outdoor seating requirements,
impact fee ordinance, revisions to the
City's parking calculations in the
downtown district, transfer of
development rights and the other code
changes.
Continues to maintain the City's Land
Development Code and recommend
updates and revisions as needed, and
coordinated the 2014 National Flood
Insurance Program (NFIP).
The CRA Board/City Commission
continues to address the needs for
housing within the CRA. The Planning
Department, working with the South
Florida Regional Planning Council is
developing new land use strategies in
the district to accomplish the
HUD/CDBG objectives for the Madison
Square Project.
The department initiated an affordable
housing inventory to review the existing
housing stock, and whether there is a
need to pursue additional strategies to
increase or improve this housing sector.
Worked with SunGard on land-file
(citywide address files) cleanup for data
conversion, in preparation of
implementing the City's ONESolution
code enforcement and building permit
module.
The department continues to work with
Miami Dade County Management
Information Systems to maintain GIS
system that is housed in the department
and maintained for various inter-
departmental users and to provide maps
and data to the general public.
Provided direct staff support to the
Environmental Review and Preservation
Board; the Planning Board/Local
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 122
Planning Agency and the Historic
Preservation Board. The Department
provided staff support to the
Community Redevelopment Agency, the
Green Task Force, the City
Commission, City Attorney, City
Manager and the other Departments.
Continues to provide information and
guidance to applicants, residents, and
the business community on Planning &
Zoning issues.
PLANNING & ZONING OBJECTIVES FY 2015
Prepare and file amendments to the
Comprehensive Plan Text and the
Future Land Use Map address
development issues within the City's
TOD.
Prepare and file an amendment to the
Comprehensive Plan text, to include an
"educational element" in conformance
with the City's interlocal agreement
with the Miami Dade County School
Board.
Prepare and file an amendment to the
Comprehensive Plan and adopt a water
supply facilities work plan prior to
March 2015. This update of the work
plan will identify and plan for the water
supply sources and facilities needed to
serve the existing and new development
within the City. This is required
pursuant to Chapter 163, Part II, F.S.
within 18 months following the approval
of the regional water supply plan update
by the South Florida Water
Management District.
Maintain the Land Development Codes
of the City including the Official Zoning
Map, and continue updating as needed.
Work with the downtown merchants
and property owners to develop a
business improvement district plan.
Continue with the implementation of
the SMITP and the adoption of
Complete Streets Policies.
Maintain the various planning and zoning
layers for the City's GIS.
Continue to work with the City's CRS
Coordinator to reduce the City's
overall flood insurance rating from a 7
to a 6 through the implementation of
development policies, procedures and
public outreach.
Prepare and process two historic
designation reports.
Work with the City's Grants Division to
obtain planning assistance grants.
Determine the feasibility and benefit of
Brownfield designation for certain areas
in the industrial/automotive zone as part
of the redevelopment strategy for the
area.
Continue to work closely with other
departments on the design and
implementation of the City's website
and decorative signage and way finding
program.
Provide Planning support to the City
Attorney's office on matters concerning
legal challenges on land use decisions.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 123
Continue to work closely with the
City's other Departments towards the
implementation and maintenance of the
ERP, and improve the efficiency and
function of the Planning & Zoning
Department.
Provide staff support to City of South
Miami for the following Boards and
Committees which include but are not
limited to: Planning Board/Local Planning
Agency, Environmental Review &
Preservation Board, and Historic
Preservation Board.
Provide information and guidance to
applicants seeking planning and zoning
information.
Participate with Miami Dade County
Parks & Recreation Department, Transit
Department, and the Cities of Miami
and Coral Gables on the development
of the GreenLink/ MPath program.
Participate with the City's Grants and
Sustainable Initiatives Division, Miami
Dade County, adjacent municipalities
and the East Coast Greenways Alliance
in their 2015 event planned for South
Miami area, showcasing bicycling and
walkability in the region.
PLANNING & ZONING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL ACTUAL ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Building Permits Reviewed 649 750 775 758 750
Requests for Microfilm Records 126 200 225 0* 0*
Items Processed for:
Planning Board 45 55 60 25 36
Environm. Review & Preserv. Board 74 90 100 96 100
Historic Preservation Board 24 30 35 10 15
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 124
PLANNING AND ZONING DEPARTMENT BUDGET FY 2015
001-1620-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011620 5241210 SALARIES - REGULAR 224,274 249,079 228,679 228,679 223,623
0011620 5241310 SALARIES - PART TIME 18,609 22,303 0 0 0
0011620 5242110 F.I.C.A. 18,403 20,938 17,494 17,494 17,107
0011620 5242210 PENSION PLAN CONTRIBUTION 17,058 15,639 8,291 8,291 7,657
0011620 5242220 ICMA RETIREMENT 7,832 9,218 11,977 11,977 11,623
0011620 5242310 GROUP HEALTH INSURANCE 21,114 24,469 26,206 26,206 28,359
0011620 5242410 WORKER'S COMPENSATION 778 702 686 686 495
TOTAL PERSONNEL SERVICES 308,068 342,348 293,333 293,333 288,864
0011620 5243100 PROFESSIONAL SERVICES 127 0 2,440 2,440 440
0011620 5243450 CONTRACTUAL SERVICES 22,450 94,420 139,000 59,000 92,000
0011620 5243480 MICROFILMING - DIGITIZING 1,444 1,444 1,500 1,500 0
0011620 5244070 TRAVEL & CONFERENCE 0 0 1,400 1,400 1,400
0011620 5244110 POSTAGE 1,564 1,116 2,063 2,063 2,269
0011620 5244120 COMMUNICATION 1,004 905 1,097 1,097 1,164
0011620 5244515 LIABILITY INSURANCE - AUTO 0 0 400 400 503
0011620 5244620 MAINTENANCE-OPER EQPT. 4,814 2,500 9,443 4,443 5,500
0011620 5244634
MAINTENANCE-INTERNET
SOFTWARE 0 1,500 4,000 0 4,000
0011620 5244710 PRINTING-INFRASTRUCTURE 3,149 2,862 3,412 3,412 3,412
0011620 5244910 LEGAL ADS 2,938 2,357 3,945 3,945 6,588
0011620 5245205 COMPUTER-EQUIPMENT 0 2,823 1,000 1,000 1,000
0011620 5245210 SUPPLIES 2,457 22,974 3,681 3,681 3,681
0011620 5245230 FUEL 144 117 144 144 144
0011620 5245410 MEMBERSHIPS & SUBSCRIPTIONS 909 1,473 1,605 1,605 1,860
TOTAL OPERATING EXPENSES 41,000 134,491 175,130 86,130 123,961
0011620 5249920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL PLANNING & ZONING 349,068 476,839 468,463 379,463 417,825
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 125
PLANNING & ZONING DEPARTMENT BUDGET HIGHLIGHTS
3100 Professional Services – An estimated four property title searches at $110.00 each to be
completed by the Attorney's Title Fund Services, LLC.
3450 – Contractual Services – Contractual services for incidental planning studies such as land
development code, traffic studies, etc. ($42,000). Annual GIS Contractual Services ($10,000) and
a Contractual Service agreement to assist the Planning Director ($40,000).
4620 Maintenance Operating Equipment – This line item represents the cost associated with the
Land Development Code (Municode codification).
4910 Legal Ads – In anticipation of this FY Citywide zoning changes, additional notices must be
provided to the public as part of the overall process.
5410 Memberships and Subscriptions –
One year subscription to Monthly Zoning Bulletins from West Publishing
Company in Eagan, Minnesota: $314 + 10% projected increase 345
National membership in American Planning Association; AICP Dues; and FL
Chapter Dues. 660
Planners Advisory Service Publications 200
Associate American Institute of Architects membership for Senior Planner
Lourdes Cabrera-Hernandez 355
US Green Building Council South Florida Chapter Organization Membership
(Senior Planner Lourdes Cabrera-Hernandez - LEED AP) 300
TOTAL 1,860
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 126
CODE ENFORCEMENT DIVISION
001-1640-524
MISSION
The City of South Miami Code Enforcement Division is committed to the community it serves:
We are dedicated providers of municipal services and Stewarts of the public trust. We promote
the well-being of a community where people desire pleasant living!
CODE ENFORCEMENT OFFICE FUNCTIONS
The Code Enforcement Office functions are to enforce zoning, building, business tax license,
abandoned vehicles, residential and commercial property maintenance, and minimum housing
codes and regulations. To prepare, schedule and present Code Enforcement Hearings and
provide administrative support to Special Magistrate.
Code Enforcement’s mission is to achieve code compliance by using consistent, fair and effective
means to promote, maintain and ensure a high quality of life for the community.
City Manager's
Office
Senior Code Enf.
Carol Bynum
Code Enf. Officer II
David Struder
Code Enforcement
Officer I
Wilfred Hall
Bus. Tax Comp
Officer
Hector Rabi
Special Events
Coord.
Maria Stout - Tate
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 127
CODE ENFORCEMENT OFFICE ACCOMPLISHMENTS FOR FY 2014
Collected and was instrumental in
the collection of revenues of BTR
New/Renewals, outstanding False
Alarms fees, Lien Mitigation/Fines,
and Lien Searches.
Conducted pro-active property and
business inspections and/or
investigations, which were
determined to be code violations.
New business licenses were realized
as a direct result of proactive
business inspections.
Accomplished a 99% Special
Magistrate hearing success rate by
improving officer’s documentation,
basic case management, and hearing
presentations.
Continued to follow procedures to
ensure that outstanding fees due to
the city are taken care of before the
processing and issuance of any and all
permits.
Successfully continued to implement
the case stipulation/mitigation
process designed to encourage
voluntary compliance and thereby
assisted constituents to avoid the lien
process.
Established the electronic recording
of liens and lien releases reducing
processing time from 4-6 weeks
down to one (1) hour.
Provided a number of timely lien
searches, which included researching
property data and ownership,
researching business licensing and
ownership information, Code
interpretation, identified appropriate
corrective actions needed to resolve
complaints.
Developed and implemented new
enforcement approaches including
the enforcement of parking lots and
landscaping; the stop and knock
policy; when not code required
ceased regular and certified mailings
of courtesy and violation notices; and
thereby created a new more
respected, professional face for
enforcement in this community.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 128
CODE ENFORCEMENT OFFICE OBJECTIVES FOR FY 2015
The division will continue to work on
the implementation of the
Community portion of the
ONESolution application.
Conducted pro-active property and
business inspections, which were
determined to be code violations.
New business licenses were realized
as a direct result of proactive
business inspections.
Continue to undertake the lien
process in earnest.
Continue to conduct pro-active
business inspections to ensure all
businesses pay the appropriate
payment of business tax.
Develop, institute and implement a
foreclosure registration requirement
for unsightly abandoned/vacant
homes undergoing foreclosure; in
order to reduce the negative impact
on our neighborhoods.
By emphasizing commercial property
compliance code will improve the
overall appearance of the City.
Conducting bi-annual outreach
neighborhood presentations.
Stay at the forefront of code
enforcement through establishing and
maintaining a proactive environment
to help solve community concerns.
Establishing a well organize respected
local code enforcement association
to foster the continuing education of
code officers.
CODE ENFORCEMENT OFFICE ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
NEW CASES 1,500 860 1,841 1,137 1,000
CLOSED CASES 1,000 300 260 369 350
SPECIAL MAGISTRATE HEARINGS 140 450 122 106 25
LIENS RECORDED/RELEASED 100 30 40 30 100
LIEN SEARCHES 360 300 437 407 400
CITIZEN COMPLAINTS 325 200 424 339 250
BUSINESS INSPECTIONS 2,000 1,700 1,700 1,700 2,000
BUSINESS CITATIONS 500 700 700 775 800
BTRS NEW 560 626 600 605 500
ILLEGAL SIGNS N/A N/A 966 508 800
REVIEW OF BUILDING PERMITS N/A/ N/A 1,166 1,186 1,000
RE-INSPECTIONS N/A N/A 651 483 500
GRAFFITI N/A N/A 90 126 100
COUNTER WALK UPS N/A N/A N/A 240 200
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 129
CODE ENFORCEMENT BUDGET FY 2015
001-1640-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011640 5241210 SALARIES - REGULAR 220,365 233,091 153,875 153,875 264,274
0011640 5241310 SALARIES - PART TIME 15,756 10,146 0 0 0
0011640 5242110 F.I.C.A. 17,875 18,695 11,771 11,771 20,217
0011640 5242210 PENSION PLAN CONTRIBUTION 25,780 9,176 8,207 8,207 13,818
0011640 5242220 ICMA RETIREMENT 7,124 9,729 6,782 6,782 11,227
0011640 5242310 GROUP HEALTH INSURANCE 18,514 22,101 19,655 19,655 35,449
0011640 5242410 WORKER'S COMPENSATION 15,568 4,626 4,801 4,801 5,103
TOTAL PERSONNEL 320,982 307,564 205,091 205,091 350,088
0011640 5243111 CONTRACTUAL - SPECIAL MASTER 2,275 502 4,000 4,000 4,000
0011640 5243450 CONTRACTUAL 260 807 20,000 5,000 20,000
0011640 5244070 TRAVEL & CONFERENCE 912 667 1,374 1,374 1,500
0011640 5244080 EMPLOYEE EDUCATION 1,267 389 2,415 2,415 2,415
0011640 5244110 POSTAGE 5,826 4,172 7,000 7,000 7,000
0011640 5244120 COMMUNICATION 4,086 4,310 4,650 4,650 4,650
0011640 5244515 LIABILITY INSURANCE-AUTO 0 0 1,800 1,800 2,265
0011640 5244710 PRINTING-INFRASTRUCTURE 1,482 1,303 1,668 1,668 1,668
0011640 5244920 OTHER CHARGES-LIENS 493 1,637 1,612 1,612 1,612
0011640 5245205 COMPUTER EQUIPMENT 0 66 4,400 4,400 1,000
0011640 5245210 SUPPLIES 2,295 1,984 2,873 2,873 3,873
0011640 5245220 UNIFORMS 951 987 2,000 2,000 2,000
0011640 5245230 FUEL 5,978 4,842 5,978 5,978 5,978
0011640 5245410 MEMBERSHIPS & SUBSCRIPTIONS 140 0 540 540 540
TOTAL OPERATING EXPENSES 25,965 21,666 60,310 45,310 58,501
0011640 5249920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL CODE ENFORCEMENT 346,947 329,230 265,401 250,401 413,589
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 130
CODE ENFORCEMENT OFFICE BUDGET HIGHLIGHTS
1210 Salaries Regular – Code Enforcement will now be absorbing the expense of the Senior
Code Enforcement Officer and Special Events Coordinator which were both previously funded at
100% by the SMCRA.
3450 Contractual Services – This line item is used to cover the cost of lot clearing, overgrown
properties, debris removal & board-ups. A cost recovery plan is in place.
4080 Employee Education –
FACE Level 2, 3 & 4 ($480 + $75) X 3 1,665
FACE Recertification training: $75 ex. X 10 = $750 750
TOTAL 2,415
4920 Other Charges – Liens – These are estimated costs associated with lien and lien release
court recordings.
5205 Computer Equipment – Replace 1 desktop computer and monitor.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 131
PUBLIC WORKS DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 132
PUBLIC WORKS ORGANIZATIONAL CHART
Public Works
Public Works
Director
Kelly Barket,Jr
Superintendent
John Reese
Streets &
Landscaping
Maintenance
Worker II
Kerry Clayton
Maintenance
Worker II
Bennie Small
Maintenance
Worker II
Vernon Dennis
Maintenance
Worker II
Cedrick DeWitt
Maintenance
Worker I
Harold Reid
Maintenance
Worker I
Randolph Brown
Solid Waste
Garbage
Collection
Lead Worker II
Raleigh Mills
Heavy Equipment
Operator
Pedro A. Brea
Heavy
Equipment
Operator
Corven Stanley
Heavy Equipment
Operator
Mario Hechevarria
(Storm water)
Heavy Equipment
Operator
Denise Moses
Heavy Equipment
Operator
Paul Jackson
Heavy Equipment
Operator
Jose L. Zamora
Trash Collection
Waste Coll.
Driver
James Taylor
Waste Coll.
Driver
Kyle Hedin
Waste Coll.
Driver
Vacant
Motor Pool
Maintenance
Motor Pool
Supervisor
Eddy Torres
Auto Mechanic
Manuel Mongalo
Auto Mechanic
Jorge Perez
Building
Maintenance
Lead Worker II
Carlos Hernandez
Maintenance
Worker II
Miguel Vega
Eng. & Const. Capital
Impr. Project Mgr.
Ricardo Ayala
Associate Proj.
Engineer
Grizel Martinez
Administrative
Assistant
Michelle Egues
Administrative
Secretary
Yvette Valdes
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 133
PUBLIC WORKS OFFICE OF THE DIRECTOR
001-1770-519
The Public Works Department is organized into office administration staff, management
personnel and five divisions: (1) Solid Waste; (2) Streets and Landscaping; (3) Building
Maintenance; (4) Motor Pool; and (5) Engineering and Construction. Each division plays a critical
role in providing comprehensive services to maintain and improve the needs of the city, as well as
providing support to all city departments and divisions.
MISSION
To support and enhance a high quality of life for the City's residents, businesses and visitors by
providing well planned, environmentally sensitive, cost effective infrastructure and services to
promote public safety, transportation and economic growth; To respond and aid in recovery
from emergencies by providing and managing public works services; To foster effective oversight
of the Department of Public Works including Engineering and Construction, Street Services,
Street Lighting and Solid Waste.
PUBLIC WORKS OFFICE OF THE DIRECTOR FUNCTION
The department’s office administration staff and management is the key line of communication for
all inquiries on department’s services and resources. The department’s office administration staff
tends to a wide range of residents’ inquiries, such as solid waste collection schedules, water and
sewer utilities, street light outages, traffic light malfunctions, damaged traffic signs, road hazards,
construction activities, mosquito control, Miami Dade County recycling program, and others.
The office administration and management staff handles department events and administers the
budget for all divisions, documents and reports payrolls, and processes requisitions for vendors’
purchase orders. The department’s management personnel oversee all department functions and
manpower and obtain bids, negotiate and administer contracts for outsourcing services.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 134
PUBLIC WORKS OFFICE OF THE DIRECTOR ACCOMPLISHMENTS
FOR FY 2014
Completed the outstanding 40 year
certification for City Hall and Sylva
Martin buildings as notified by Miami-
Dade County. The finalized report
was submitted to the City’s Building
Department to complete the
process.
Initiated and completed on schedule
the 40 year certification for several
buildings at the Public Works
compound as required. The finalized
report was submitted to the City’s
Building Department to complete the
timely process.
Instituted the compound cleaning
project to rid the department’s
surplus items. Such as items to
auction or proper destruction.
Re-organized the City’s storage
facility in the Public Works
Compound for better access and
display of storage contents.
Upgraded the administrative office
area with equipment providing a
more efficient and effective work
area. The upgrade included the
replacement of broken and outdated
equipment.
Installed and repaired the security
monitoring system at the Public
Works Compound including a new
CCTV security system.
The Department effectively hired
required staff to replace several
departing employees resulting in
minimal overtime cost.
Increased security in the Public
Works Compound by installing
additional “notice of surveillance
“signs, removed excess landscape
foliage and made repairs to barbed
wire, fence and gate. Includes the
purchase of new entry lock.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 135
PUBLIC WORKS OFFICE OF THE DIRECTOR OBJECTIVES FOR FY 2015
Reduce operation costs through
competitive bidding and negotiation on
purchases and services.
Implement Florida Green Local
Government Standards at Public Works
and all other departments in accordance
with the suggested criteria of the Florida
Green Building Coalition and
recommendation of the City’s Green
Task Force.
Promote seasonal events such as Public
Works Weeks, Water Day, Earth Day
and Arbor Day as well as any other City
organized events.
Enhance department’s performance by
using team building and promoting
departmental values, goals and direction.
Continue to improve internal
communications.
Improve cooperation with other
Departments by adhering to established
departmental schedule in providing
timely responses.
Increase public safety – Public Works can
be significant in addressing many general
safety and quality of life issues affecting
our neighborhoods through new signage
replacing old outdated signage.
Overall repair and maintenance of Public
Assets. Continue to monitor regular
repairs of fencing, guardrails and general
repairs at City Parks and buildings.
Proper maintenance of City’s heavy
equipment and fleet vehicles as may be
required.
Training and education of personnel.
Progressive mentoring and training of the
workforce. Refresher courses and
promote current safety committee’s
role. Job education and improve
customer services.
Looking for an alternative fueling system
to upgrade the current aging and
outdated fueling program currently in
place.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 136
PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET 2015
001-1770-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011770 5191210 SALARIES - REGULAR 164,180 196,560 178,826 178,826 162,651
0011770 5192110 F.I.C.A. 11,934 14,527 13,680 13,680 12,443
0011770 5192210 PENSION PLAN CONTRIBUTION 17,268 8,082 7,444 7,444 4,178
0011770 5192220 ICMA 7,456 8,960 8,899 8,899 9,187
0011770 5192310 GROUP HEALTH INSURANCE 13,524 17,050 19,655 19,655 21,269
0011770 5192410 WORKER'S COMPENSATION 544 403 536 536 360
TOTAL PERSONNEL SERVICES 214,906 245,582 229,040 229,040 210,088
0011770 5194070 TRAVEL & CONFERENCES 100 0 500 500 500
0011770 5194080 EMPLOYEE EDUCATION 0 0 380 380 380
0011770 5194110 POSTAGE 107 72 125 125 0
0011770 5194120 COMMUNICATION 641 689 1,020 1,020 1,020
0011770 5194540 BOILER & MACHINERY INSURANCE 0 0 2,000 2,000 2,000
0011770 5194710 PRINTING- INFRASTRUCTURE 5,743 3,406 6,670 6,670 6,670
0011770 5195205 COMPUTER EQUIPMENT 0 4,302 0 0 0
0011770 5195210 SUPPLIES 1,250 1,351 1,000 1,000 1,000
0011770 5195270 PERMITS 875 900 925 925 925
0011770 5195410 MEMBERSHIPS & SUBSCRIPTIONS 0 120 500 500 500
TOTAL OPERATING EXPENSES 8,716 10,840 13,120 13,120 12,995
TOTAL OFFICE OF THE DIRECTOR 223,622 256,422 242,160 242,160 223,083
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 137
PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET HIGHLIGHTS
4070 Travel and Conference- this line item is used to pay for attendance to the APWA and FSA
conference/training.
4710 Printing Infrastructure – All City departments, which currently have a copier within their
department, are being allocated the expense of the copier along with the annual maintenance
warranty amount. The City currently leases copiers for a 3-year period with a maintenance
agreement. The total number of leased copiers Citywide is 12 (10 b/w and 2 color). The Public
Works department uses two printers.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 138
BUILDING MAINTENANCE DIVISION
001-1710-519
MISSION
The Division’s mission is to enhance the quality of life in our city through resourceful
maintenance and operation of a safe civic infrastructure, providing City residents, visitors,
neighborhoods and businesses with efficient, quality service necessary to support the growing
demands of the community.
BUILDING MAINTENANCE DIVISION FUNCTION
Building Maintenance Division is responsible for: performing maintenance and improvements to all
public buildings and facilities; management and maintenance of burglar and fire alarm protection
systems; performing carpentry, electrical, plumbing, painting, roofing, and masonry work;
maintenance of mechanical equipment (elevators. A/C units; etc.), hard floors, windows and
doors; inspecting and implementing ADA; performing fire and building corrective measures.
BUILDING MAINTENANCE DIVISION ACCOMPLISHMENTS FOR FY 2014
Installed new Pay Station, numbers
and signs for Parking System.
Cleanout Storage Bays at Public
Works Compound.
Provide infrastructure upgrades,
repairs and modifications at Police
Department to comply with
accreditation.
Installed new Police Department
Signage.
Pressure cleaned walls, floors and
paint exterior walls at Police
Department and Garage.
Cleared the staging area at Public
Works Facility in preparation of the
hurricane season.
Coordinate termite fumigation at the
Sylva Martin and made required
repairs and signage to the entrance.
Install holiday tree lighting and
decorations in Downtown South
Miami and City Hall.
Purchased new decorations for the
holiday season as directed by the
City Commission.
Install safety brackets for computers
and furniture at the computer lab
room in the Gibson Bethel
Community Center.
Coordinate and install entrance
doors to the Human Resources
Department.
Assist with Renovations of City Hall
Commission Chambers.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 139
BUILDING MAINTENANCE DIVISION OBJECTIVES FOR FY 2015
Prepare inspections of city facilities for
maintenance recommendations. Partner
with other City departments and outside
vendors to provide maintenance, safety
and efficient measures for the City
facilities.
Seek grant funding to support Energy
Audit of all City Buildings and implement
recommendations in order to reduce
energy usage.
Continue to reduce cost of energy by
implementing energy efficient measures
that can be completed in-house.
Coordinate annual Fire Extinguisher
Inspections of all City facilities.
BUILDING MAINTENANCE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2011
ACTUAL
FY 2012
ACTUAL
FY 2013
PROJECTED
FY 2014
ESTIMATED
FY 2015
Changing AC Filters 537 537 537 744 744
Unscheduled Repairs and Work Requests 1086 1120 1120 1225 1250
Cleaning of Fish Pond 52 52 26 24 24
Re-Certification of all City facilities fire
extinguishers N/A N/A N/A 77 78
Changing of water filters N/A N/A N/A 8 8
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 140
PUBLIC WORKS BUILDING AND MAINTENANCE BUDGET FY 2015
001-1710-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011710 5191210 SALARIES - REGULAR 268,404 7,085 71,737 71,737 71,737
0011710 5191310 SALARIES - PART TIME 11,662 0 0 0 0
0011710 5191410 OVERTIME 256 1,495 4,000 4,000 4,000
0011710 5192110 F.I.C.A. 16,150 6,083 5,794 5,794 5,794
0011710 5192210 PENSION PLAN CONTRIBUTION 27,529 12,066 10,906 10,906 10,117
0011710 5192310 GROUP HEALTH INSURANCE 24,849 10,287 13,103 13,103 14,179
0011710 5192410 WORKER'S COMPENSATION 10,410 3,126 3,409 3,409 2,513
TOTAL PERSONNEL SERVICES 359,260 40,142 108,949 108,949 108,340
0011710 5193450 CONTRACTUAL SERVICES 32,082 64,490 86,655 86,655 74,620
0011710 5194070 TRAVEL AND CONFERENCE 0 0 250 250 250
0011710 5194080 EMPLOYEE EDUCATION 0 0 200 200 200
0011710 5194120 COMMUNICATION 680 236 780 780 780
0011710 5194310 UTILITES-ELECTRIC 101,064 104,124 114,000 114,000 114,000
0011710 5194320 UTILITIES-WATER 20,878 28,426 27,000 27,000 32,800
0011710 5194620 MAINT & REPAIR OPER EQUIP 0 160 250 250 250
0011710 5194670 MAINT & REPAIR-GDS & STRUCT 66,989 55,305 82,000 82,000 82,000
0011710 5195210 SUPPLIES 25,708 10,568 21,050 21,050 21,050
0011710 5195220 UNIFORMS 2,519 652 800 800 800
TOTAL OPERATING EXPENSES 249,920 263,961 332,985 332,985 326,750
0011710 5199920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL BUILDING MAINTENANCE 609,180 304,103 441,934 441,934 440,090
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 141
BUILDING MAINTENANCE DIVISION BUDGET HIGHLIGHTS
1410 Overtime – Funds are used to address emergencies in the City’s buildings during off hours
and to perform work that cannot take place during regular work hours.
3450 Contractual Services –
Burglar alarm monitoring 6,660
Fire Alarms certifications, monitoring and maintenance 3,180
Elevator maintenance (Police & Community Center) 6,600
Exterminator Services 2,180
Cleaning Company) 56,000
TOTAL 74,620
4310 Utilities-Electric – This line item includes payment to FPL for electric utilities of City
facilities, buildings and structures.
4320 Utilities-Water – Payments to Miami Dade County Water & Sewer Department for the use
of water and sewer in City buildings and right-of-ways irrigation systems.
4670 Maintenance and Repair Grounds & Structures -
Security systems repairs, locks and keys 2,500
Paint, and painting supplies 3,500
A/C repairs, parts 10,500
Electrical repairs, parts and supplies 9,500
Lighting parts and supplies 6,000
Plumbing repairs, parts & supplies 5,000
Lumber & construction materials 5,000
Tools rental 2,000
Roofing repairs & supplies 3,000
Burglar alarms repairs 2,000
Hardware supplies 6,000
Water filters 1,000
Miscellaneous repairs 6,000
Community Center AC Replacement 20,000
TOTAL 82,000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 142
5210 Supplies –
Miscellaneous power and hand tools used in the repairs of City's grounds and structures; i.e.
Drills, Power Saws, Battery Replacements, etc. 200
AC Air Filters 5,250
Holiday Lights and electric 15,000
Fish Pond 600
TOTAL 21,050
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 143
SOLID WASTE DIVISION
001-1720-534
MISSION
Solid Waste Division is committed to providing cost effective management of solid waste
materials generated within the City for the protection of health, safety and welfare of the public
and the environment.
SOLID WASTE DIVISION FUNCTION
Solid Waste Division is responsible for: providing garbage and trash removal services for
residents; issuing excess trash notices; assisting city residents with the Miami Dade County
recycling program; filling of trash holes; installation of “no dumping” signs, as required; installation
and/or removal of event banners; and solid waste collection after special city events.
SOLID WASTE DIVISION ACCOMPLISHMENTS FOR FY 2014
Increased trash hole fill-in frequency.
Coordinated the purchase and
replacement of old/ damaged garbage
bins throughout the City.
Coordinated and assisted with the
Downtown beautification project.
SOLID WASTE DIVISION OBJECTIVES FOR FY 2015
Reduce cost of operation and dumping
fees with alternative methods and
recycling.
Promote recycling to benefit the
environment.
SOLID WASTE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Garbage [tons] 3038 3057 3057 3094 3004
Trash [tons] 6014 6240 6250 6940 6939
Excess Trash Pickup 53 96 82 63 62
Filling of Trash Holes 389 465 430 408 390
Pickup of Litter Cans 11692 15670 15700 18460 18460
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 144
PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2015
001-1720-534
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011720 5341210 SALARIES - REGULAR 377,903 344,252 410,277 410,277 379,687
0011720 5341410 OVERTIME 12,191 4,082 7,000 7,000 7,000
0011720 5342110 F.I.C.A. 29,648 26,589 31,922 31,922 29,582
0011720 5342210 PENSION PLAN CONTRIBUTION 45,732 44,754 36,851 36,851 27,687
0011720 5342220 ICMA 0 462 10,806 10,806 12,006
0011720 5342310 GROUP HEALTH INSURANCE 39,860 51,820 65,516 65,516 70,897
0011720 5342410 WORKER'S COMPENSATION 44,314 41,315 54,321 54,321 37,059
TOTAL PERSONNEL SERVICES 549,648 513,274 616,693 616,693 563,918
0011720 5343470
INTERLOCAL AGREEMENT-
RECYCLING 85,588 86,931 91,150 91,150 91,150
0011720 5344070 TRAVEL & CONFERENCE 0 0 200 200 200
0011720 5344080 EMPLOYEE EDUCATION 279 0 300 300 300
0011720 5344340 REFUSE DISPOSAL FEE 628,617 667,262 648,815 648,815 657,730
0011720 5345210 SUPPLIES 2,649 5,928 8,500 8,500 8,500
0011720 5345220 UNIFORMS 3,877 3,697 4,000 4,000 4,000
TOTAL OPERATING EXPENSES 721,010 763,818 752,965 752,965 761,880
0011720 5347110 DEBT- PRINCIPAL 74,302 55,211 0 0 0
0011720 5347210 DEBT- INTEREST 5,436 1,496 0 0 0
TOTAL DEBT SERVICE 79,738 56,707 0 0 0
TOTAL SOLID WASTE 1,350,396 1,333,799 1,369,658 1,369,658 1,325,798
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 145
SOLID WASTE DIVISION BUDGET HIGHLIGHTS
3470 Interlocal Agreement-Recycling – This line item accounts for the residential recycling costs
($2.63 per household, per month).
4080 Employee Education – This line item includes Heavy Equipment operator training and
OSHA training seminar.
4340 Refuse Disposal Fee – Residential Refuse Disposal fee for Miami-Dade County.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 146
STREETS & LANDSCAPING DIVISION
001-1730-541
MISSION
In the spirit of cooperation with other City departments and agencies, the Street Maintenance
and Landscaping Division’s mission is to provide a safe and clean environment for the community
and to promote a culture of value and accountability.
STREETS AND LANDSCAPING DIVISION FUNCTION
Streets and Landscaping Division is responsible for maintaining of City streets and street
landscaping; mowing and fertilization of city’s public right-of-ways and public facility grounds;
litter pick-up; citywide tree trimmings; installation and repair of street signs; repairs of potholes;
citywide street sweeping; graffiti removal; curb painting; parking and pavement marking; sidewalk
pressure cleaning; street light inspections; citywide storm drain inspections; supervising storm
drain pipe cleaning; inspections of illicit discharges; canal litter and debris cleaning, as needed;
sidewalk and curb repairs; management of irrigation systems citywide; responding to emergency
spills; and seasonal city decorations.
STREETS AND LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2014
Public Works Department continued
sweeping services previously provided by
outside contractor.
Continue with program to maintain
downtown South Miami and other areas
free from graffiti, pressure cleaning and
gum removal.
Completed debris removal project
throughout the City’s canals.
Completed the cleaning of storm water
drains and pipes as a result of
inspections.
Assist with the installation of holiday tree
lighting and decorations in Downtown
South Miami and City Hall.
Continued maintenance of sidewalks
throughout the city to remove trip
hazards and reduce sidewalk repairs.
Expand downtown pressure cleaning
areas to cover Red Road and SW 73rd
Street and other areas as needed.
Implement a downtown Landscape
Beautification & Maintenance
Improvement Program, after discussions
with business owners and City Manager.
Completed tree pruning project
throughout the City.
Performed street cleaning and scheduled
to include a larger area of coverage.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 147
STREETS AND LANDSCAPING DIVISION OBJECTIVES FOR FY 2015
Increase overall roadway safety –
Increase timely repair of potholes and
removal of debris and other dangerous
objects from the right of way. Timely
repair damaged sidewalks to eliminate
liability to the City.
Monitor lighting and electrical easements.
Continue to monitor street lighting to
facilitate FPL’s repairs and upgrade of
areas with low lighting.
Monitor yearly maintenance of easement
and high trees under power lines.
Coordinate the yearly maintenance
agreement with outside vendor on the
annual contract for median landscape
maintenance agreement in conjunction
with FDOT reimbursement program.
Continue to assist with the City’s tree
planting initiatives.
Reduce the overtime by providing
proper staffing levels.
STREET & LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Mowing of City Buildings' Sites 75 75 75 75 75
Sweeping of Streets [miles] 2645 2645 2645 2645 2645
Pressure-Cleaning of Sidewalks 53 56 56 55 57
Inspection of Storm Drains 111 465 500 500 500
Cleaning of Drainage Pipes [feet] 0 800 800 1251 2331
Cleaning of Storm Drains 0 25 50 52 40
Citywide Insp. of Street Lights 18 18 18 24 36
Removal of Graffiti 305 328 330 260 273
Trimming of Street Trees 368 405 405 416 412
Inst. & Repair of Street Signs 90 115 100 96 156
Repair of Potholes, Citywide 141 155 135 108 137
Installation & Removal of Banners 115 144 150 130 127
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 148
PUBLIC WORKS STREETS & LANDSCAPING DIVISION BUDGET FY 2015
001-1730-541
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011730 5411210 SALARIES - REGULAR 241,693 293,988 211,623 211,623 174,074
0011730 5411310 SALARIES - PART TIME 21,648 8,481 0 0 0
0011730 5411410 OVERTIME 4,825 5,713 0 0 0
0011730 5412110 F.I.C.A. 19,989 22,867 16,189 16,189 13,317
0011730 5412210 PENSION PLAN CONTRIBUTION 30,624 32,408 18,315 18,315 13,014
0011730 5412220 ICMA 1,901 3,872 5,910 5,910 5,336
0011730 5412310 GROUP HEALTH INSURANCE 35,487 49,788 45,861 45,861 42,538
0011730 5412410 WORKER'S COMPENSATION 21,842 21,434 21,861 21,861 13,256
TOTAL PERSONNEL SERVICES 378,009 438,551 319,759 319,759 261,535
0011730 5413450 CONTRACTUAL SERVICES 34,251 25,200 30,000 30,000 30,000
0011730 5414070 TRAVEL AND CONFERENCE 32 15 300 300 300
0011730 5414080 EMPLOYEE EDUCATION 683 74 700 700 700
0011730 5414120 COMMUNICATION 825 858 1,560 1,560 780
0011730 5414625 LANDSCAPE MAINTENANCE 10,039 4,012 31,000 31,000 43,490
0011730 5414640 MAINT & REP.STREETS & PARKWYS 9,251 10,171 12,800 12,800 12,800
0011730 5414650 ELECTRICITY-STREET LIGHTS 102,961 91,771 103,000 103,000 106,000
0011730 5414670 MAINT & REP-GDS & STRUCT 2,451 1,914 2,500 2,500 7,500
0011730 5415210 SUPPLIES 3,367 899 3,400 3,400 3,400
0011730 5415220 UNIFORMS 2,928 2,859 3,600 3,600 3,600
0011730 5415245 TOOLS 300 330 500 500 500
TOTAL OPERATING EXPENSES 167,088 138,103 189,360 189,360 209,070
0011730 5417110 DEBT- PRINCIPAL 26,602 5,338 0 0 0
0011730 5417210 DEBT- INTEREST 1,301 481 0 0 0
TOTAL DEBT SERVICE 27,903 5,819 0 0 0
TOTAL STREET MAINTENANCE 573,000 582,473 509,119 509,119 470,605
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 149
STREETS AND LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contract Services – Landscape Maintenance Contract for City’s medians & traffic circles and
for any miscellaneous holiday plantings which occurs throughout the year.
4625 Landscape Maintenance – This account covers expenses for landscape materials like trees,
shrubs, sod, and mulch as well as repair cost for tree removal and stump grinding equipment.
Miscellaneous landscaping material purchases and repairs: trees, plants, shrubs,
sod and mulch. Tree removal, stump grinding and miscellaneous materials. 20,000
Island Replanting 12,270
Dual Garbage Containers 11,220
TOTAL 43,490
4640 Maintenance and Repair Streets & Parkways
Signs, poles and hardware 3,500
Top soil 2,000
Fill 1,000
Cold patch asphalt 1,500
Message board 500
Graffiti remover 1,500
Irrigation repairs, parts and supplies 2,500
Barricades, battery replacements 300
TOTAL 12,800
4650 Electricity – Street Lights - Funds for citywide street lighting.
5210 Supplies -
Ear muffs 200
Dust mask 200
Safety supplies 400
First aid kits 400
Round up 700
Graffiti removers 1,000
Rust aid 500
TOTAL 3,400
5245 Tools – Miscellaneous landscaping hand tools like rakes, shovels, picks, brooms and other
hand tools used to perform landscaping work; this line item also includes the purchase of one
weed trimmer and five chain saws. These will aid the department in preparations for Hurricane
season and performing regular scheduled tree trimming maintenance.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 150
MOTOR POOL DIVISION
001-1760-519
MISSION
The Division provides preventive maintenance and repair of public works automotive and
mechanical equipment that will protect the public’s investment in these resources as well as to
provide safe and dependable units for City personnel to perform their duties effectively with
minimum downtime.
MOTOR POOL DIVISION FUNCTION
Equipment Maintenance (Motor Pool) Division is responsible for: maintaining and servicing the
City’s entire vehicular fleet and equipment; performing preventative vehicle maintenance;
managing and maintaining vehicle inventory as well as fuel inventory; arranging for underground
fuel storage tank inspections; purchasing and managing our heavy equipment City fleet;
responsible for Landscape maintenance of mower, saws, tools and other lawn equipment;
monitor fuel system and conducts fuel level checks.
MOTOR POOL DIVISION ACCOMPLISHMENTS FOR FY 2014
Coordinated auction activities with
Central Services to reduce aging fleet.
Evaluated fleet inventory and performed
preventive maintenance to ensure that
vehicles are operating at maximum
capacity.
Upgraded the Motor Pool with the
purchase of several new tools and
equipment. This enabled staff to
effectively and efficiently make necessary
repairs to vehicles and heavy equipment.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 151
MOTOR POOL DIVISION OBJECTIVES FOR FY 2015
Reduce fuel consumption as well as
emission by replacing older vehicles
through replacement.
Research for better fuel distribution
system to facilitate accurate control of
gasoline and diesel with fleet
management.
Research technologies for vehicles with
alternative propulsions, such as electric,
natural gas and hybrids.
EQUIPMENT MAINTENANCE (MOTOR POOL) ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Motor Pool Scheduled &
Unscheduled Services 320 270 229 1300 1404
Motor Pool Road Call/Emerg. Serv. 70 70 70 156 150
Motor Pool Warranty Service 15 23 19 36 72
Generator Inspections N/A N/A N/A 208 120
Fuel Level Checks N/A N/A N/A 116 156
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 152
PUBLIC WORKS MOTOR POOL DIVISION BUDGET FY 2015
001-1760-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011760 5191210 SALARIES - REGULAR 115,227 130,847 125,831 125,831 125,831
0011760 5191410 OVERTIME 885 1,110 3,500 3,500 3,500
0011760 5192110 F.I.C.A. 8,172 9,173 9,894 9,894 9,894
0011760 5192210 PENSION PLAN CONTRIBUTION 17,025 15,089 13,488 13,488 12,458
0011760 5192220 ICMA 150 1,350 2,496 2,496 2,496
0011760 5192310 GROUP HEALTH INSURANCE 14,121 19,172 19,655 19,655 21,269
0011760 5192410 WORKER'S COMPENSATION 4,669 3,446 4,480 4,480 3,303
TOTAL PERSONNEL SERVICES 160,249 180,187 179,344 179,344 178,751
0011760 5194070 TRAVEL AND CONFERENCE 350 0 350 0 350
0011760 5194120 COMMUNICATION 558 452 780 780 780
0011760 5194515 LIABILITY INSURANCE-AUTO 0 0 32,873 32,873 41,368
0011760 5194620 MAINT & REP-OPERAT EQUIP 400 193 400 400 400
0011760 5194680 MAINT & REP-OUTSIDE SER. 80,343 75,320 64,000 64,000 70,000
0011760 5195220 UNIFORMS 1,632 2,126 5,000 5,000 3,000
0011760 5195230 FUEL & LUB. 114,757 151,529 183,944 183,944 183,944
0011760 5195240 PARTS 37,991 52,963 56,000 56,000 56,000
0011760 5195245 OPERATING TOOL 589 553 600 600 600
0011760 5195250 TIRES 27,000 30,996 27,000 27,000 28,000
0011760 5195260 CHEMICALS/SUPPLIES 6,771 3,664 6,800 6,800 3,800
TOTAL OPERATING EXPENSES 270,391 317,796 377,747 377,397 388,242
0011760 5197110 DEBT - PRINCIPAL 6,803 0 0 0 0
0011760 5197210 DEBT - INTEREST 266 0 0 0 0
TOTAL DEBT SERVICE 7,069 0 0 0 0
TOTAL MOTOR POOL 437,709 497,983 557,091 556,741 566,993
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 153
MOTOR POOL DIVISION BUDGET HIGHLIGHTS
4515 Liability Insurance Auto – Insurance for vehicles and large equipment.
4680 Maintenance Repair – Outside Service – This line item includes specialized maintenance and
repair of City’s vehicles fleet and equipment by outside vendors.
5230 Fuel & Lubricant - The estimated cost for fuel and lubricants for the City’s vehicle fleet.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 154
ENGINEERING AND CONSTRUCTION DIVISION
001-1790-519
MISSION
To provide citizens with professional engineering services in support of information collection
and archiving, planning, permitting, design and administration of all public infrastructure
construction programs; Provide engineering and technical services, construction administration,
inspection and quality assurance for all infrastructure construction projects.
ENGINEERING AND CONSTRUCTION DIVISION FUNCTION
Engineering and Construction Division is responsible for managing the City’s capital improvement
plan, which mainly includes projects involving traffic calming; drainage; roadways; sidewalks; and
street lighting; performing stormwater utility activities; assisting planning department in the city’s
flood/community rating system; assisting the public with inquiries related to design and
construction activities; administering public workshops for city projects; reviewing engineering
plans from consultants and contractors per city standards; directing city engineering consultants
and contractors; issuing RFP’s for design and bids for construction; coordinating efforts with
other governmental agencies; issuing permits for construction within public R/W; reporting traffic
concerns from residents to Miami Dade County and FDOT; managing State annual National
Pollutant Discharge Elimination System (NPDES) permit for city stormwater systems; maintaining
and updating city master plans for stormwater, maintaining as-built records; establishing traffic
studies to implement traffic calming projects; monitoring and managing emergency hurricane
debris clearance and removal; manage canal routine maintenance contracts with Miami-Dade
County and grant funds project reporting.
ENGINEERING AND CONSTRUCTION DIVISION ACCOMPLISHMENTS
FOR FY 2014
Completed construction of the Murray
Park Aquatic Center, an office and
bathrooms.
Completed construction of two new bus
shelters
Completed Traffic Calming Studies for
Pinecrest/Snapper Creek area, Twin
Lakes, the North End and Cocoplum
Neighborhoods.
Completed Drainage Improvements
along Dorn Avenue
Completed and submitted the National
Pollutant Discharge System (NPDES)
Municipal Separate Storm Sewer System
(MS4) Report to Florida Department of
Environmental Protection.
Constructed the City Hall sewer
connection to a sanitary sewer line,
abandoning the septic system of the
Police Department.
Provided drainage and swale
improvements along SW 61 Avenue
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 155
Continued road resurfacing and sidewalk
repairs throughout the City
Managed the design and construction of
the fueling station improvements at City
Hall for the Police Department and City
Hall.
Contributed to the South Miami
Intermodal Transportation Plan
Renovated City Hall Chambers
Oversaw the restoration of the windows
at the Sylva Martin Building
Managed the construction of the SW 73rd
Street sidewalk widening, which will now
provide capacity for outdoor seating.
Completed construction of new sidewalk
along SW 60th Street, near South Miami
School.
Assisted Public Works Operations
Divisions to obtain 40 year
Recertification for Public Works
Facilities.
ENGINEERING AND CONSTRUCTION DIVISION OBJECTIVES
FOR FY 2015
Continue to implement traffic calming
devices throughout the City
Perform Drainage improvements, per
the Stormwater Master Plan
Implement recommendations from the
South Miami Intermodal Transportation
Plan
Continue road resurfacing and
reconstruction.
Continue sidewalk improvements and
repairs.
Continue to construct bus shelters
throughout the City.
Commence design for Citywide sewer
upgrades
ENGINEERING & CONSTRUCTION DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Mgmt. of Construction Projects 20 20 20 20 29
Permits Issued 55 58 37 50 75
Permits Handled 60 58 45 60 80
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 156
PUBLIC WORKS ENGINEERING & CONSTRUCTION DIVISION BUDGET 2015
001-1790-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011790 5191210 SALARIES & WAGES - REGULAR 185,888 131,171 128,726 128,726 133,075
0011790 5192110 F.I.C.A. 14,169 10,315 9,848 9,848 10,180
0011790 5192210 PENSION PLAN CONTRIBUTION 13,396 6,777 6,002 6,002 5,544
0011790 5192220 ICMA 5,336 5,497 6,093 6,093 6,397
0011790 5192310 GROUP HEALTH INSURANCE 9,176 9,581 13,103 13,103 14,179
0011790 5192410 WORKER'S COMPENSATION 593 294 386 386 294
TOTAL PERSONNEL SERVICES 228,558 163,635 164,158 164,158 169,669
0011790 5193450 CONTRACTUAL SERVICES 23,682 36,928 65,000 65,000 0
0011790 5194070 TRAVEL & CONFERENCE 141 0 1,000 1,000 1,000
0011790 5194080 EMPLOYEE - EDUCATION 0 228 1,500 1,500 0
0011790 5194120 COMMUNICATION 706 553 1,020 1,020 1,020
0011791 5195205 COMPUTER EQUIPMENT 0 0 0 0 5,100
0011790 5195210 SUPPLIES 1,793 0 920 920 2,500
0011790 5195410 MEMBERSHIPS & SUBSCRIPTIONS 75 60 500 500 2,790
TOTAL OPERATING EXPENSES 26,397 37,769 69,940 69,940 12,410
TOTAL ENGINEERING & CONSTRUCTION 254,955 201,404 234,098 234,098 182,079
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 157
ENGINEERING AND CONSTRUCTION DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services – The expenditures in this line item were reallocated to the Capital
Improvements fund. The items include miscellaneous emergency infrastructure repair and
improvements such as guardrails, and citywide repairs/ replacements.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 158
POLICE DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 159
POLICE ORGANIZATIONAL CHART
Chief of Police
Major
Captain
Operations
Bureau
Criminal
Investigations
Division
Lieutenant
Sergeant
Special Invest. Unit
(SIU)
VIN
HIDTA
General
Investigations
(GIU)
Dept. Secretary Uniform Patrol
Division
2 Lieutenants
Sergeant
A Shift
Sergeant
B Shiftl
Sergeant
C Shift
Relief Sergeant
Patrol K9 Unit Reserves CRA Officers
Captain
Administration
Bureau
Communications
Division
Comm. Manager
Comm.
Coordinator
A Shift
B Shift
C Shift
Admin. Assistant Support Services
Division
Sergeant
Fleet Mgt. & Equip.
Property &
Evidence Unit
Training
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 160
POLICE DEPARTMENT
001-1910-521
MISSION
To deliver professional police services in partnership with the people we serve, in order to
provide a safe and secure environment for all.
POLICE DEPARTMENT VISION
To be a world class law enforcement agency, one that exhibits traits for other agencies to
emulate, one that is constantly endeavoring to improve and stay on the cutting edge of the
policing profession; an agency that impresses its citizens the first and every time, always striving to
improve upon its successes and one that empowers and encourages its employees to serve the
public and protect life and property with dignity, honor and pride.
POLICE DEPARTMENT ACCOMPLISHMENTS FOR FY 2014
The patrol vehicle fleet began a
transformation with the purchase of new
and different police vehicles.
The Ford “Crown Victoria-Police
Interceptor’” the favored police model for
law enforcement all over the country has
been replaced by Ford with the new
“Taurus-Police Interceptor.” The Police
Interceptor will provide better fuel
efficiency and offer a more technologically
advanced vehicle for officers to operate.
Approved the redesigning and the striping
of our police vehicles to increase their
visibility while making them unique from
the designs of other agencies.
Worked with local leaders. Citizens and
clergy to reduce incidents of gun violence
plaguing South Florida and more specifically
South Miami.
Implemented staff walks in both our
business and residential areas which
enhanced our community contacts.
Conducted Active Shooter training at
Sunset Place, local schools and businesses.
Created a Facebook and Twitter initiative
to enhance our outreach to the public.
Instituted a History Wall Project which
enhanced our station beautification and
honored those past and present officers
that have dedicated their services to the
South Miami Police Department.
Successfully completed the CFA State
Accreditation inspection process.
Awarded CFA Accreditation status in
February 2014, for the first time in the
history of the South Miami Police
Department.
Began developing and selection process for
the new Tactical Response Team (TRT).
The creation of this team will assist in
responding to incidents which require a
greater level of a tactical response.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 161
Coordinated the planning process with the
Engineering and Construction Division for
improvements to the fuel filling station
located at the rear of the station. The
improvements will include a roof, vacuum,
cleaning station, additional security lighting,
air filling station and landscaping added.
This project was funded utilizing Federal
Forfeiture funds and should be completed
by the end of this budget cycle.
Re-implemented the COMPSTAT program
to maintain accountability of personnel
management and crime trends.
Purchased new bicycles to increase the
bike patrol unit.
Created zone integrity for patrol officers
which will have units responsible for crime
trends and community outreach and
contacts within assigned areas.
Increased staffing within the Criminal
Investigations Division to provide faster
follow-up and increase case closures.
POLICE DEPARTMENT OBJECTIVES FOR FY 2015
Continue utilizing technology such as
License Plate Readers (LPR) to reduce
crime throughout the City.
Increase police presence in the
downtown area by providing a full time
walking/bike patrol officer.
Increase staffing in the Communications
area to provide better customer service
and support for the community.
Provide innovative leadership training to
staff personnel to increase levels of
support and motivation.
Continue developing our commitment
to Community Policing concepts which
are adaptable and inclusive of an area as
diverse as South Miami.
Full implementation and equipping of the
Tactical Response Team (TRT).
.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 162
POLICE DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Administrative:
Employment Applicants
processed 29 8 17 8 8
Internal Investigations Conducted 16 15 15 15 15
Employee Training Hours 3,036 3,723 3,478 3,600 3,723
Vehicles Purchased 6 8 6 6 7
Property & Evidence Handled 451 527 550 538 550
Communications:
Total Calls for Service 11,609 11,744 10,526 11,135 11,500
Crime Analysis:
Total Violent Crimes 91 90 89 89 89
Total Non-Violent Crimes 837 841 832 837 830
Total Crime Offenses 928 931 922 926 919
Patrol:
Total Arrests 574 395 509 452 460
Citations - Moving Violations 12,349 10,581 11,079 10,830 16,230
Non-Moving & Parking 1,103 1,420 783 1,101 1,200
Written Reports 4,592 4,698 4,370 4,553 4,600
Assigned Calls 15,352 15,900 15,740 15,820 15,900
Criminal Invest. Division:
Total Cases Assigned 390 567 435 383 400
Total Cases Cleared 210 159 141 150 190
Total Arrests 156 37 125 81 95
Crime Scenes Processed 74 62 54 61 65
Total Reports Written 1,361 1,130 1,314 1,222 1,300
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 163
POLICE DEPARTMENT DEBT SERVICE
9 POLICE CROWN VICTORIA INTERCEPTORS
ORDINANCE 13-10-2038
001-1910-521
$228,060
PAYMENT
FY
PAYMENT
DATE
PAYMENT
AMOUNT PRINCIPAL INTEREST BALANCE
FY 15
10/07/14 12,379 11,993 386 36,553
01/07/15 12,379 12,088 291 24,465
04/07/15 12,379 12,184 195 12,281
07/07/15 12,379 12,281 98 0
TOTAL 198,060 48,546 969
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 164
6 POLICE CROWN VICTORIA INTERCEPTORS
ORDINANCE 12-11-2085
001-1910-521
$165,000.00
Payment
Number
Payment
Date
Payment
Amount Principal Interest
Principal
Balance
31 10/1/2013 2,923.70 2,751.09 172.61 82,258.28
43 10/1/2014 2,923.70 2,818.88 104.82 48,806.19
44 11/1/2014 2,923.70 2,824.60 99.1 45,981.59
45 12/1/2014 2,923.70 2,830.34 93.36 43,151.25
46 1/1/2015 2,923.70 2,836.08 87.62 40,315.17
47 2/1/2015 2,923.70 2,841.84 81.86 37,473.33
48 3/1/2015 2,923.70 2,847.61 76.09 34,625.72
49 4/1/2015 2,923.70 2,853.39 70.31 31,772.33
50 5/1/2015 2,923.70 2,859.19 64.51 28,913.14
51 6/1/2015 2,923.70 2,864.99 58.71 26,048.15
52 7/1/2015 2,923.70 2,870.81 52.89 23,177.34
53 8/1/2015 2,923.70 2,876.64 47.06 20,300.70
54 9/1/2015 2,923.70 2,882.48 41.22 17,418.22
55 10/1/2015 2,923.70 2,888.33 35.37 14,529.89
56 11/1/2015 2,923.70 2,894.20 29.5 11,635.69
57 12/1/2015 2,923.70 2,900.07 23.63 8,735.62
58 1/1/2016 2,923.70 2,905.96 17.74 5,829.66
59 2/1/2016 2,923.70 2,911.86 11.84 2,917.80
60 3/1/2016 2,923.70 2,917.80 5.92 0.00
TOTAL 52,626.60 51,625.07 1,001.55
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 165
POLICE BUDGET FY 2015
001-1910-521
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011910 5211210 SALARIES - REGULAR 3,482,317 3,564,183 3,457,843 3,457,843 3,620,979
0011910 5211410 OVERTIME 132,557 162,616 150,000 150,000 150,000
0011910 5211411 OVERTIME-HOLIDAY PAY 0 0 55,000 55,000 62,000
0011910 5211510 SPECIAL PAY-EDUCATION INCEN. 20,390 29,967 26,562 26,562 28,279
0011910 5211530 HAZARD PAY 57,940 62,590 61,335 61,335 65,250
0011910 5212110 F.I.C.A. 272,768 306,943 286,932 286,932 299,842
0011910 5212210 PENSION CITY CONTRIBUTION 597,307 526,355 557,173 557,173 612,693
0011910 5212220 DEFERRED COMP. CONT 24,565 15,291 36,170 36,170 10,195
0011910 5212310 GROUP HEALTH INSURANCE 265,334 329,143 366,912 366,912 418,310
0011910 5212410 WORKER'S COMPENSATION 97,852 110,867 144,940 144,940 112,492
TOTAL PERSONNEL SERVICES 4,951,030 5,107,955 5,142,867 5,142,867 5,380,040
0011910 5213116 ANNUAL PHYSICALS 11,265 5,273 14,750 14,750 15,045
0011910 5213450 CONTRACTUAL SERVICES 61,728 92,765 73,830 73,830 69,880
0011910 5213452 RED LIGHT CAMERAS 0 0 0 0 512,400
0011910 5213456 CONTRACTUAL SCHOOL CROSS 65,225 60,600 70,000 70,000 80,500
0011910 5213459 CONTRACTUAL SERVICES-PARK 234,920 239,626 0 0 0
0011910 5213490 CRIME PREVENTION PROGRAMS 917 462 5,500 5,500 7,500
0011910 5214070 TRAVEL & CONFERENCE 8,328 7,428 10,740 10,740 10,160
0011910 5214080 TRAINING & EDUCATION 6,478 763 8,500 8,500 11,000
0011910 5214110 POSTAGE 1,417 1,053 1,800 1,800 1,800
0011910 5214120 COMMUNICATION 14,564 31,297 49,560 49,560 49,560
0011910 5214425 LEASE PURCHASE PD 800 MHZ 1,225 0 0 0 0
0011910 5214450 LEASE POLICE VEHICLE 11,400 12,350 11,400 11,400 11,400
0011910 5214515 LIABILITY INSURANCE-AUTO 0 0 34,650 34,650 43,604
0011910 5214591 POLICE ACC.DTH & DIS. INS 0 0 2,000 2,000 2,000
0011910 5214620 MAINT & REPAIR EQUIPMENT 18,326 7,699 18,600 10,000 21,800
0011910 5214630 MAINT & REPAIR COMM EQMT 54,573 18,764 22,460 17,460 38,940
0011910 5214632 INTERNET SERVICE 0 0 3,200 3,200 3,200
0011910 5214710 PRINTING- INFRASTRUCTURE 8,894 6,475 11,000 11,000 11,000
0011910 5214960 SPECIAL INVESTIGATIONS 5,000 50 8,000 3,000 8,000
0011910 5214970 EMPLOYEE TESTING 4,896 5,184 29,520 24,520 29,520
0011910 5215205 COMPUTER EQUIPMENT 21,696 19,695 15,928 15,928 27,727
0011910 5215210 SUPPLIES 74,151 122,538 113,533 113,533 135,184
0011910 5215212 SUPPLIES-PARKING 28,242 42,587 0 0 0
0011910 5215220 UNIFORMS 62,640 43,669 74,500 74,500 79,500
0011910 5215230 FUEL 217,121 184,348 217,120 217,120 217,120
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 166
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011910 5215410 MEMBERSHIPS & SUBSCRIPTIONS 6,675 17,739 8,770 8,770 9,690
0011910 5215940 PRISONER DETENTION 0 94 100 100 100
TOTAL OPERATING EXPENSES 919,681 920,459 805,461 781,861 1,396,630
0011910 5217110 DEBT SERVICE- PRINCIPAL 176,326 180,448 80,417 80,417 82,753
0011910 5217210 DEBT SERVICE- INTEREST 16,795 12,673 4,182 4,182 1,970
TOTAL DEBT SERVICE 193,121 193,121 84,599 84,599 84,723
0011910 5219920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL POLICE DEPARTMENT 6,063,832 6,221,535 6,032,927 6,009,327 6,866,393
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 167
POLICE DEPARTMENT BUDGET HIGHLIGHTS
1411 Overtime Holiday Pay- To provide transparency to the amount expended by the City to
officer which work on a City designated holiday as per the union agreements.
3450 Contractual Services –Below is the itemized list of all expenditures related to Police
Contractual Services:
Car Wash @$9.00 for special events & pool cars 600
Decontamination Services 1,500
K-9 Medical & Veterinary care (1 dog @ $2,000) 2,000
Vehicle Calibration 1,440
Notary 150
Alfie Electronics (CCTV) 5,040
Medical Clearance/fit for duty 3,000
Narcotics Disposal 500
Confidential Tags 300
Radar Maint./Calibration (15 units) 4,000
Tags New Vehicles 7 @ $300 2,100
Dade SAO Prosecutions 1,500
Dade Chiefs Stand-by Program 3,000
Range fees 1,200
Fire Extinguisher recharge 800
Subpoena requests for cell phone records 1,500
Power DMS Software Support 1,800
KeyTrak Maint. & Support (one year) 950
Boarding for 1 K-9s; 3X per year 1,000
SunGard Software Support/Reso. #135-11-13449 35,000
USA Software Licenses 2,500
TOTAL 69,880
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 168
3490 Crime Prevention Programs
Explorer Post State Competition 3,500
Meet the Police Day/National Night Out 4,000
TOTAL 7,500
4070 Travel & Conf. – State Accreditation. Benefits of accreditation include consistency in
procedures, state & national recognition of excellence, increase in community confidence, better
trained officers, increased staff morale, more efficient use of resources and decrease in liability.
Fla. Police Chiefs Conf. (Summer & Winter) Chief/Major/Capt 5,000
IACP Conference in Orlando [Oct. 25-28, 2014] (Conf. Fee, Hotel, &
Gas reimbursement)
3,000
IACP Per Diem 350
Accreditation Quarterly Meetings (2@$905 each) 1,810
TOTAL 10,160
4120 Communication – The Police have relocated the air cards expense from the
4630 Maintenance and Repairs Communication Equipment expense account hence greatly
increasing this particular expense account.
4450 Lease Purchase/Police Vehicles – This line item represents the lease payment for two
Harley Davidson Police Motorcycles.
4620 Maintenance & Repair Equipment
Maint. Emergency Equipment - Police Vehicles 12,000
Painting Unmarked Vehicles 4,800
Repair & Replace graphics on police vehicles 2,000
Taser Repairs 2,000
DUI/DRE Maintenance (Intoxilizer 8000) 500
Firearms Repair & Parts 500
TOTAL 21,800
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 169
4630 Maintenance and Repair Communication Equipment –
Word Systems, one year support service 1,740
AT&T Data Lines CAD & FCIC 5,500
AT&T Tel. Service/Crisis Link 5,500
Repair Radio Equipment 5,000
MDC ITD Circuit Charges 1,200
Miami-Dade Radio Outstanding Bill 20,000
TOTAL 38,940
4970 Employee Testing –
Pre-employment Medicals (40 @ $295) 11,800
Polygraph Testing (40 @ $100) 4,000
Pre-Employment Psychological (40 @ $250) 10,000
Pre-Employment Credit Checks (40 @ $18) 720
Specific Polygraphs (12 @ $250) 3,000
TOTAL 29,520
5205 Computer Equipment –
3 Desktops (Communications/ID Unit) @ $1,085.49 each 3,256
HP Color Laserjet CP4025dn (for printing digital Letterhead (2@$1300) 2,600
2 Tablets and Licenses for motors to utilize OSSI software in the field 11,059
Powervault 124T Autoloader (device required to backup PD network) 4,446
PD Outside Wireless Project (wireless service outside bldg for updating) 3,515
Cisco ASA5510 Police Dept Failover 2,850
TOTAL 27,727
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 170
5210 Supplies – The supply’s line item has increased due to the purchase of certain additional
supplies listed below. It is important to highlight, the Police Department have estimated $1,500
for ammunition (2,000 rounds each of .223 & .40 caliber).
Office Supplies 12,000
Dog Food & K-9 Supplies 2,000
Printer Cartridges (Fax & Printers) 8,500
Plaques for Awards 3,000
Bike Patrol Equip. 2,500
Supplies- Special Events (Promotions, meetings) 2,000
DUI Check Point Equip 500
Motors Helmet Kit for Radio (2*$1600) 4,551
ID Maker/Idville Zenith System 2,900
Power Batteries/Hurricanes 400
Hurricane Supplies 2,500
Crime Scene Supplies 2,000
Furniture (Conference Room, Roll Call, Desks) 10,000
Decontamination Supplies 500
Property Room Supplies 1,000
Storage Boxes 350
Disposable Blankets 250
Narcotics Field Test Kits 500
Nikon Digital Camera 800
Nikon Camera Batteries (10@$50) 500
Thumb Print Pads 548
Ammunition (2,000 rds. each of .223 & .40 caliber) 2,000
Taser Supplies(50) Cartridges & (30 )Batteries 2,500
Range Supplies (Backers, Targets etc.) 1,000
Equipment for 7 Cars ($8,000 per car) 56,000
Graphics for (7) new cars ($400 per car) 2,800
Emergency equip. Installation for 7 cars ($800 per car) 5,600
Memory Cards 16GB SD (6@$11) 66
Camera memory cards (6 @ $40) 240
D/L Swipe (20@$125) 2,500
USB Hubs (10 @ $50) 500
LTO4 Tapes (35 tapes = one case for backups) 2,100
Yosemite software (software required for backups) 1,500
Thumb Drives (30 @ $26) 780
Ultra SCSI Card (req. for connection to backup drive) 299
TOTAL 135,184
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 171
5220 Uniforms – Funding for the purchase of new and for the replacement of uniforms and all
related equipment, for police officers, reserve police officers and for communication officers.
Funding for clothing allowances for all employees mandated by the CBA are included in this
account.
Uniform Maintenance & Replacement 50,000
Clothing Allowance for Staff and CID 11,900
Clothing Allowance for Uniform Patrol & Comm. Personnel 17,600
TOTAL 79,500
7110 Debt Principal – Debt incurred throughout financing requires repayment. Each repayment
is required to be classified as principal or interest. This account was created and funded to meet
the principal payment requirement of the responsible department/division.
7210 Debt Interest - Debt incurred throughout financing requires repayment. Each repayment is
required to be classified as principal or interest. This account was created and funded to meet
the interest payment requirement of the responsible department/division.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 172
PARKS AND RECREATION DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 173
PARKS & RECREATION ORGANIZATIONAL CHART
Director of Parks & Recreation
Quentin Pough
Admin. Assist. II (PR)
Martha Cortes
Administrative Secretary
Joanne Cineas
Assistant Director (PR)
Vacant
Gibson- Bethel Comm. Ctr.
Recreation Supervisor II
Bernard Hannah
Rec. Leader
Albert C. / Amy M. /
Rod R.
Instructor (CC)
(PT) - 4
Rec Aide (CC)
(PT) - 11
Summer Rec. Aides
(CC) (PT) - 8
Rec. Leader
Lynn D. / Laquanta
W.
Recreation Supervisor
II
Jaime Adams
Senior Center
Senior Site Mgr. (PR)
Ana Larzabal
Rec. Leader (PR)
(Vacant)
Community Pool
Lifeguards
(CP)(PT) - 5
Parks
Landscaping
Division
Supervisor
Douglas Baker
Lead Worker
Johnny Ziegler
Maint. Worker III
Alex Lugones
Maint. Worker II
Eddy Rivas
Maint. Worker I
F. Williams
Maint. Worker I
D. Torenzo
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 174
PARKS AND RECREATION PROGRAM GUIDE
AQUATIC PROGRAMS
Learn to Swim
Participants are taught important components of personal safety, personal growth, stroke
development, rescue, and water games/sports at each level of our swim program. All of our swim
classes are taught by qualified and caring instructors.
Location Date / Time Cost Ages
Murray Park Aquatic Center Spring 2015 EST $30.00/6-weeks course 5 - 12
Water Aerobics
Water Aerobics not only helps keep the all important heart and lungs in tip-top condition, but it
also strengthens and tones your body. The water resistance means that you'll use far more
energy than dancing around a studio, but with less strain on your muscles and joints. Exercising
in water is therefore an ideal way to rehabilitate injuries, as well as being a safe workout for
anyone with a dodgy back or knees. This class is for adults and seniors, all fitness levels.
Location Date / Time Cost Ages
Murray Park Aquatic Center Spring 2015… EST $30/monthly pass Adults
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 175
COMMUNITY PROGRAMS
Ed’s Boot Camp
Ed’s Boot Camp is South Florida’s oldest boot camp provider. These classes are designed to give
you a complete workout. Whether you are trying to get in shape, stay in shape or improve your
athletic performance. Ed’s Boot Camp delivers results by targeting specific areas, including hips
glutes, thighs, abs and arms.
Location Contact Cost Ages
Community Center Ed de la Torre
(305) 613-9920
edsbootcamp@gmail.com
www.edsbootcamp.com
Varies Adults
Free Income Tax Preparation
The City of South Miami, in partnership with the Department of Treasury Internal Revenue
Service, is proud to offer free tax preparation to individuals and seniors with low to moderate
incomes (generally those who earn $55,000 or less), persons with disabilities and those who
English is second language. Certified volunteers, made possible by the Department of Treasury
Internal Revenue Service, provide free, quality tax preparation assistance during tax season
beginning January through April 2015.
Location Date / Time Cost Rule
Community Center Jan. – April 2015
Saturdays only
Free Earn $55,000 or less
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 176
Intro to Computers
This class is designed for those who want to learn computer basics, such as using a mouse, icons,
start-up menus and much more. Learn how to connect to and explore the World Wide Web
(Internet), and how to find information anywhere in the world from the comfort of your seat.
Location Date / Time Cost Ages
Community Center Spring 2015… EST $50.00 Adults
Microsoft Office 2010 Training Courses
Microsoft Office training course is a hands-on, project-oriented class for beginners with a basic
knowledge of computer usage. Students will learn how to create impressive, professional-looking
documents, slides, and spreadsheets using Microsoft Word, Microsoft PowerPoint, and
Microsoft Excel.
Location Date / Time Cost Ages
Community Center Spring 2015… EST $50.00 Adults
Martial Arts
Martial Arts have been one of the best tools for teaching children of all ages to become more
confident, disciplined and focused – for over 2,000 years! Many kids who learn Karate, Kung-Fu
or Tae Kwon Do typically get better grades, have a higher self-esteem and have learned how to
defend themselves – mentally and physically.
Location Date / Time Cost Ages
Community Center Coming soon… TBA 5-16
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 177
Zumba
Zumba Fitness is a global lifestyle brand that fuses fitness, entertainment and culture into an
exhilarating dance-fitness sensation! This class blends upbeat world rhythms with easy-to-follow
choreography, for a total-body workout that feels like a celebration. This class is mainly for
adults!
Location Date / Time Cost Ages
Community Center Coming soon… EST $30/monthly pass Adults
SENIOR HAPPENINGS
Senior Center and Programs
The Parks and Recreation Department Senior Center is designed for those who are sixty years
(60) or older. The Senior Center offers a wide array of services such as counseling and support
groups, information and referral, health and wellness activities, recreational and social activities,
home lunch delivery, computer classes, trips to the mall, movies, grocery store and more!
Services include, but not limited to:
• A Dining Room
• Home Lunch Delivery by Friendly Staff
• English for Speakers of Other Languages (ESOL)
• Spanish Classes
• Art Classes
• Exercise Classes
• Computer Classes
• Sewing and Knitting
• Holiday Celebrations
• Field Trips and more
Location Date / Time Cost Ages
Senior Center Ongoing
Free 60+
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 178
SPECIAL EVENTS
Backpack Giveaway
The annual backpack giveaway offers a one-stop-shop for South Miami families to receive their
school supplies and to attain resources for community center activities. The backpacks contain
a variety of school supplies and will be given out on a first come, first served basis until there
are none left to give away. The backpacks will include pencils, pencil pouches, erasers,
highlighters, sharpeners, glue sticks, scissors, rulers, loose leaf notebook paper, composition
notebooks, and hand sanitizers. Local businesses and individual supporters have joined the
effort to give every youth what they need to start the school year off with success.
Location Date / Time Cost Ages
Community Center TBD in Aug. 2015
4:00-6:00p
Free 5-16
Safe Streets Halloween
Trick or treating is one of the great adventures of Halloween and adds to many childhood
memories. Local shops and vendors join Parks and Recreation staff to give local youth a safe
location to obtain fun size treats. South Miami Police closes Sunset Drive for this event, creating a
vehicle free haunted street. It is fun for the whole family to enjoy, and best of all, it’s free.
Location Date / Time Cost Ages
Sunset Drive 10/31/14
4:00p-7:00p
Free Youth and adults
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 179
Turkey Drive
Thanksgiving is the time of year when communities come together in the spirit of giving. Warm
up your Thanksgiving appetite by participating in the annual Parks and Recreation Turkey Drive.
In collaboration with Interval International, each year Parks and Recreation gives away over 100
turkeys and baskets of dry goods to in-need South Miami residents. The Parks and Recreation
Department will be accepting donated turkeys prior to the holiday this year that will later be
distributed. Families must pre-register at the Gibson-Bethel Community Center to receive a
turkey. There is a limit of one turkey for each requesting family.
Location Date / Time Cost Ages
Community Center November 20, 2014 Free Adults
Holiday Toy Drive
Thanks to the support from Interval International and individual supporters, the Parks and
Recreation Department is able to provide toys for boys and girls of South Miami each holiday
season. Donations are accepted up until the event. Toys are given to all South Miami resident
children. Parents/Guardians must present a valid South Miami ID at the event to receive gifts.
During this event the community center gymnasium is transformed into a winter wonderland,
complete with the North Pole’s mailbox, holiday music and a chance to meet Santa. Ignite your
holiday imagination during this fun family event.
Location Date / Time Cost Ages
Community Center December 17, 2014 Free 5-17
Easter Egg Hunt
Each year over 1000 eggs are spread throughout Murray Park for South Miami’s Easter Egg Hunt.
Areas are divided by age categories for the children’s safety. All of the plastic eggs are filled with
candy, toys and other Easter goodies. Don’t forget to bring your own basket! Cotton candy,
popcorn, light refreshments will be given away. The Easter bunny even makes a guest appearance!
Location Date / Time Cost Ages
Murray Park April 2, 2015 Free 5-16
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 180
YOUTH ATHLETICS
Youth Tackle Football & Cheerleading
The City of South Miami offers a competitive youth tackle football and a cheerleading program
for both boys and girls ages 5 through 14. These future stars will have an opportunity to learn the
fundamentals of youth tackle football OR cheerleading, sportsmanship and develop social skills.
Practices are held 4 days a week; games are played one weekday evening and Saturday beginning
in August. Cheerleading and Football equipment and uniforms are included.
Location Date / Time Cost Ages
Murray Park
Palmer Park
May – November 2015
Tuesday - Saturday
Varies
Residents $80
Non Residents $90
5 - 14
Youth Basketball Program
Through Miami Basketball, the city offers coed youth basketball for boys and girls ages 7-13.
Youth will have an opportunity to develop and improve skills while playing in an organized league.
Participants will learn and practice basketball etiquette, learn rules and basic fundamentals of the
game, as well as display values of sportsmanship while having fun.
Location Contact Cost Ages
Community Center Andre Daniels
(786) 205-5198
www.miamibasketball.net
andre@miamibasketball.net
Varies U7 – U13
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 181
Youth Soccer Program
Through South Miami United F.C., the city provides a youth recreational and travel soccer
program to our community where children can learn, enjoy and develop in the sport of soccer.
Our program emphasizes the values of sportsmanship and teamwork.
Location Contact Cost Ages
South Miami Park Robert Maseri
305 608-3182
www.smufc.net
info@smufc.net
Recreational $225
Travel $400
U4 – U12
U8 - U14
Youth Tennis Program
Through Montana Tennis Academy, the city provides children with the fundamentals of the game
of tennis and educational components that develop life skills.
Location Contact Cost Ages
Dante Fascell Park Francisco Montana
(305) 666-8680
www.montanatennisacademy.com
montanatennisservices@gmail.com
Varies
7-13
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 182
YOUTH PROGRAMS
Afterschool Program
The Parks and Recreation Department offers an Afterschool program Monday through Friday,
during Miami Dade County’s school calendar year. We provide homework assistance, swimming,
fitness, recreational sports, computer time, arts and craft and more! Transportation is included
from schools located in South Miami.
Location Date / Time Cost Ages
Community Center Aug. ’14 – June ‘15
Mon - Fri
2-6pm
Residents $25/monthly
Non Residents $40/weekly
5 - 12
One Day Camp
One Day Camps are offered to children ages 5-12. Participants will experience a variety of
activities such as arts and craft, computer lab, sports, field trips, swimming and more.
Location Date / Time Cost Ages
Community Center Teacher Planning Days
8am-6pm
Residents $10/day
Non Residents $30/day
5 - 12
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 183
Winter Camp
We offer 2-weeks, full-day Winter Break Camp programs for children, ages 5–12, during Miami
Dade Public Schools' winter recess. The department provides youth with a variety of structured
games, computer lab, sports, character-education exercises, arts and crafts and field trips.
Location Date / Time Cost Ages
Community Center Dec. 22nd – Jan. 2nd
Mon - Fri
8am-6pm
Residents $30/weekly
Non Residents $75/weekly
5 - 12
Spring Camp
We offer full-day Spring Break Camp programs for children, ages 5–12, during Miami Dade Public
Schools' spring break. The department provides youth with a variety of structured games,
swimming, sports, character-education exercises, arts and crafts and field trips.
Location Date / Time Cost Ages
Community Center March 23rd – 27th
Mon - Fri
8am-6pm
Residents $30/weekly
Non Residents $75/weekly
5 - 12
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 184
Summer Camp
The Department offers a quality, affordable Summer Youth Program, where youngsters find fun,
sports, craft projects, active games, art exploration, fitness and nutrition, reading opportunities,
swimming at the Murray Park Pool and more. Lunch and snacks are provided.
Location Date / Time Cost Ages
Community Center June 8th – Aug 14th 2015
Mon - Fri
8am-6pm
Residents $30/weekly
Non Residents $75/weekly
5 - 12
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 185
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is to provide a comprehensive and exceptional recreation and parks experience for
our community and future generations.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning and developing parks and facilities that are environmentally sensitive, provide diverse
leisure-time opportunities, support the community's vision and desires, and will maintain their
value over time. Providing high quality, high impact recreation experiences by organizing,
promoting, and delivering programs and services to our community. Responding to our
customers needs through trust and communication. Promoting collaborative efforts with other
agencies and businesses to help obtain the vision of the community and providing the quality of
life for residents, businesses, and visitors that make people choose South Miami over other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2014
In an effort to enhance recruitment of
professional staff, interviews were
conducted to fill the position of
Recreation Supervisor II
(Aquatics/Athletics).
Installed new recreation business
management software, RecPro.
Solicited more vendors which
increased participation at park sites.
Increased productivity to improve park
aesthetics.
Increased registration numbers by
receiving funds from the Community
Redevelopment Agency (CRA), which
allowed underprivileged children to
participate in our Summer Camp
Program.
Assistant Director of Parks and
Recreation attended Year 1 NRPA
Directors School in Wheeling, WV.
Developed and advertised an RFP for
Professional Services for a long-range
strategic Master Plan for the
Department of Parks and Recreation.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 186
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2015
Establish a theme for each park to
create a distinct identity, aesthetic value,
and unique function with a purpose of
generating park interest and use.
Provide direction for policy
development and decision-making to
support the parks and recreation system
to Year 2020, and beyond, and engage
in the development of a long-range
master plan for the Parks and
Recreation Department.
Provide continuous improvements to all
City Parks.
Research funding opportunities to
provide snacks for children in our
afterschool program.
Enhance and provide programs to the
community that will provide educational
and recreational opportunities.
Seek sponsorships, donations and/or in-
kind donations that will enhance service
offerings.
Increase advertising efforts of programs
and activities being offered by the Parks
and Recreation Department.
Provide training opportunities for staff
development.
Ensure that the Computer Lab is
properly used by the seniors and the
children in the community, that the Lab
is well-staffed and remains open six days
a week.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 187
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2011
ACTUAL
FY 2012
ACTUAL
FY 2013
PROJECTED
FY 2014
ESTIMATED
FY 2015
Day Camp Participants 88 90 150 150 100
Spring Camp Participants 22 30 50 50 55
Winter Camp Participants 34 30 30 30 30
Summer Camp Participants 157 150 150 150 130
After School House Participants 114 65 120 120 120
Football Players 36 40 120 120 160
Cheerleaders 20 20 60 60 80
Track 33 45 45 45 45
Soccer Players 0 0 0 0 0
Basketball Players 54 55 55 55 55
Baseball Players 0 0 0 0 0
Flag Football Players 10 15 0 0 0
T-Ball Players 19 40 0 0 0
Fitness Center Members 180 180 140 140 140
Fuchs Pavilion Rental 50 45 45 45 35
Dante Fascell Park Rental 100 120 120 120 125
Senior Hot Meals Served 11460 12000 13000 13000 15360
Senior Home Delivery Meals 6006 7000 7000 7000 11284
Senior Box Lunch Meals 3402 3402 3402 3402 1200
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 188
PARKS AND RECREATION BUDGET FY 2015
001-2000-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-
2012
ACTUAL
2012-
2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM
RECOM
2014-2015
0012000 5721210 SALARIES - REGULAR 266,136 271,499 298,088 298,088 301,876
0012000 5721310 SALARIES - PART TIME 966 3,937 15,034 15,034 0
0012000 5722110 F.I.C.A. 18,950 21,262 23,954 23,954 23,093
0012000 5722210 PENSION PLAN CONTRIBUTION 35,483 28,900 25,948 25,948 13,680
0012000 5722220 ICMA 1,280 2,152 8,253 8,253 13,931
0012000 5722310 GROUP HEALTH INSURANCE 28,278 33,243 39,310 39,310 42,538
0012000 5722410 WORKER'S COMPENSATION 12,331 9,898 12,807 12,807 9,102
TOTAL PERSONNEL SERVICES 363,424 370,891 423,394 423,394 404,220
0012000 5723450 CONTRACTUAL SERVICES 2,899 1,000 2,235 2,235 39,475
0012000 5724070 TRAVEL & CONFERENCE 218 32 298 298 1,092
0012000 5724080 EMPLOYEE EDUCATION 630 60 1,525 1,025 3,765
0012000 5724110 POSTAGE 86 56 100 100 100
0012000 5724120 COMMUNICATION 2,122 3,500 3,060 3,060 6,120
0012000 5724350 ELECTRICITY-CITY PARKS 877 583 4,800 4,800 1,500
0012000 5724515 LIABILITY INSURANCE- AUTO 0 0 4,870 4,870 6,129
0012000 5724632 INTERNET SERVICE 0 125 1,620 1,620 720
0012000 5724634 MAINTENANCE-INTERNET SERVICE 0 0 188 188 0
0012000 5724670 MAINT & REP-PARK FACILITIES 3,702 1,798 2,800 2,800 2,800
0012000 5724690 MAINT & REP-TENNIS 864 0 2,360 2,360 2,000
0012000 5724710 COPY MACHINE 4,350 2,545 5,003 5,003 5,003
0012000 5724820 SPECIAL EVENTS 13,676 4,318 16,500 16,500 20,000
0012000 5725205 COMPUTER EQUIPMENT 0 8,706 9,315 9,315 9,315
0012000 5725210 SUPPLIES 7,215 3,095 3,597 3,597 9,933
0012000 5725220 UNIFORMS 1,058 828 3,155 3,155 600
0012000 5725230 FUEL 15,117 12,244 15,120 15,120 15,120
0012000 5725410 MEMBERSHIP & SUBSCRIPTION 1,902 1,763 2,460 2,460 2,034
0012000 5725630 FOOTBALL 38,636 21,417 19,085 19,085 31,961
0012000 5725631 CHEERLEADERS 9,279 5,847 6,626 6,626 8,410
0012000 5725635 DANCE/MODELING 1,755 0 3,825 0 0
0012000 5725650 SOCCER PROGRAM 0 468 1,000 700 1,000
0012000 5725670 SPECIAL RECREATION PROGRAMS 6,813 7,543 5,607 5,607 5,698
0012000 5725680 SENIOR CITIZENS PROGRAMS 13,660 13,101 17,746 17,746 23,456
TOTAL OPERATING EXPENSES 124,859 89,029 132,894 128,269 196,231
0012000 5729920 CONTINGENCY 0 0 0 0 5,000
OTHER FUNDING SOURCE 0 0 0 0 5,000
TOTAL RECREATION 488,283 459,920 556,288 551,663 605,451
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 189
PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS
3450 Contractual Services –
Annual Parks Software Support. 2,000
United Site Service- Portable toilets for special events for 5 mo. $220 mo. 1,101
Toro Pest Management- Fumigation for concession stand at Palmer Park
$30 mo. for 12 mo. 360
Miami-Dade County- Fire Inspection for the Community Center. 174
Miami-Dade County Sprinklers Building Inspection. 340
3,975
Special Classes / Instructors $5,000
The ADMIT Music Intervention Experience
The Alternative Directions Music Industry Training (ADMIT) Program, Inc., will provide
specialized educational, arts enrichment and service learning experience in the application of
positive songwriting and recording techniques in the creation of positive songs by youth for
distribution throughout their community. The scope will include music industry training, positive
songwriting, music track production and recording sessions for three (3) groups of youth.
During the sessions participants will learn about music production strategies and techniques,
with hands-on participation in creating the music tracks for the selected theme songs, writing
positive lyrics, vocal recording of different parts of song (such as verses, choruses, intros),
optional attendance at offsite song mixing and mastering sessions, and duplication of 100 CDs
with labels containing group photos. Final release and closing ceremony will be conducted where
CD products for all groups will be presented and participants may perform, sign and distribute
their music in CD release party event. Fees for services include set-up and breakdown of
recording, stage and sound equipment, and 100 copies of final CDs. The City of South Miami
will own copyrights to recordings.
Program Costs: $2,500 (instructor & equipment included)
Dance & Tumbling Classes (age 5-12)
In preparation for cheerleading season, this class provides an opportunity for students to work
on pieces of artistic merit and tumbling routines under the direction of professional instructor.
Program Costs: $2,500 (instructor & equipment included)
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 190
Martial Arts $17,000
Martial Arts have been one of the best tools for teaching children of all ages to become more
confident, disciplined and focused – for over 2,000 years! Kids who learn Karate, Kung-Fu or Tae
Kwon Do typically get better grades, have a higher self-esteem and have learned how to defend
themselves – mentally and physically against a neighborhood or school bully.
The city will provide up to 18 scholarships for City of South Miami residents.
Program fee: $75 per participant/month ($900 annually)
Number of Anticipated Scholarships: 18
Scholarship Amt: $16,200
The contractor will pay the City $1,000 per month for permit:
Estimated City Revenue: $12,000 annually
Computer Classes (Adults) $2,500
Intro to Computers, Email and Internet: This class is designed for those who want to learn
computer basics, such as using a mouse, icons, start-up menus and much more. Learn how to
connect to and explore the World Wide Web (Internet), and how to find information anywhere
in the world from the comfort of your seat.
Microsoft Office training course is a hands-on, project-oriented class for beginners. Students will
learn how to create impressive, professional-looking documents, slides, and spreadsheets using
Microsoft Word, Microsoft PowerPoint, and Microsoft Excel.
Program fee: $50 per participant / session
Participants: 70
Overall Program Revenue $3,500
Contractor (70%): $2,450
City Revenue Net of Expenses (30%): $1,050
Fitness and Wellness $7,500
Water Aerobics not only keeps the all important heart and lungs in tip-top condition, but it
also strengthens and tones your body. The water resistance means that you'll use far more
energy than dancing around a studio, but with less strain on your muscles and joints. Exercising
in water is therefore an ideal way to rehabilitate injuries, as well as being a safe workout for
anyone with a dodgy back or knees. This class is for adults and seniors, all fitness levels.
Water Aerobics (72 classes – 6 months)
Zumba Fitness is a global lifestyle brand that fuses fitness, entertainment and culture into an
exhilarating dance-fitness sensation! This class blends upbeat world rhythms with easy-to-follow
choreography, for a total-body workout that feels like a celebration. This class is mainly for
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 191
adults, and those older adults who can keep up!
Zumba (48 classes – 6 months)
Contractor fee: $62 per class or $7,440.00
Program fee $30/month (unlimited pass)
Participants 30
Revenue $5,400
Miami Basketball Youth League $3,500
The City will sponsor five (5) teams in Miami Basketball Youth League.
7 & under team $700
9 & under team $700
11 & under team (2) $1,400
13 & under team $700
4350 Electricity – City Parks – Estimated electricity expense for bay four at the Mobley Building.
4670 Maintenance & Repair – Park Facility – Provides for emergency hardware supplies for all
City Parks.
4820 Special Events – This line item funds miscellaneous events held at the Community Center.
Additionally, contributes funding to the Fourth of July and State of the City Address events.
5205 Computer Equipment –
Desktop Computers 5,427
HP Laser Printer 3015dn 699
HP Color LaserJet CP4025dn 1,300
HP Officejet 8600 Pro Plus 299
Netgear 4TB NAS 519
Yosemite 299
Tripplite UPS 522
Annual Deep Freeze Maintenance 250
TOTAL 9,315
5210 Supplies –
Galloway- Office supplies for the Center. 3,000
Galloway- 7 Two Way radios at $225.29 each. 1,577
Mitylite- 15 Tables at $165.29 each and 60 Folding Chairs at $47.94. 5,355
TOTAL 9,933
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 192
5410 Memberships & Subscriptions –
Florida Recreation Parks & Association Membership. 350
National Recreation & Park Association (NRPA) 160
Direct T.V. 1,224
Bollinger Insurance 300
TOTAL 2,034
5630 Football
Football League dues 900
Football & Cheerleading Banquet 300 participants. 999
Homecoming and banquet (Bounce house, tents, etc.) 1,000
Trophies for players, parents, commissioners & coaches. 1,230
Football scale yearly calibrated and certified. 250
Fingerprinting & background check for 30 football volunteers at $20 each. 600
Riddell Football practice uniforms (short sets) at $10.44 each. 1,600
Riddell 5 piece pads sets at $17 each. 2,550
Riddell Shoulder pads at $27 for 55 participants. 1,485
Referees' fees 5 home games at $900/each. 4,500
Del Aguila Bus Service- transportation to and from football games. 4,500
Riddell- Helmets at $63 each. 2,520
Riddell- Game uniforms. 9,000
Riddell- Coach's Uniforms 827
TOTAL 31,961
5631 Cheerleading
Cheerleading League dues & Insurance 900
Cheerleading uniforms. 4,174
Fingerprinting & Background check for 25 cheerleading volunteers at $20 each. 500
68 cheerleading trophies at approximately $4.25 each and 12 coach trophies at
$4.95 each. 348
Women Polo 14 coaches at $11.02 each. 2,486
TOTAL 8,410
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 193
5670 Special Recreation Program
Trophy World- (Track) 40 track trophies for $4.50 each =$170.00 and (T-Ball)
80 T-Ball trophy for $4.25 each = $340.00
510
Ayers Distribution- Easter Egg hunt at the Community Center. Easter eggs. 544
P'rty Planet Easter egg hunt event at the Community Center 400
Miscellaneous Track Equipment. 1,500
Riddell- Track & Field Jersey with matching shorts uniforms. 993
Del Aguila- Miscellaneous Field trips for the children. 1,750
Referees for Sports Events. 0.00
TOTAL 5,698
5680 Senior Citizen Program
Dynamic (Massage) Provides information and complimentary massages $120.00
monthly for 12 months 1,440
Atlantic Broadband Cable Service at Senior Center Average $52.32 monthly for
12 months 627
Toro Pest Management Exterminator Maintenance for senior building $30.00
monthly for 12 months. 360
Xcess Audio- DJ Services for events at Senior Center: Valentine’s Day, Easter,
Mothers day, Fathers Day, Halloween, Black History month, Christmas $210.00
each for 7 events.
1,470
Verizon- Monthly air cards at Senior Center averaging $40.05 monthly for 12
months 480
Miscellaneous Purchases - Purchase supplies for all 7 events averaging $400.00
for each = $2,800.00 -Monthly birthday parties for seniors $50.00 each month
for 12 months - $600.00 -Theatre for 20 seniors monthly at $8.00 for 12 months
=$1,920.00 -Coffee and Cream for Center approximately $40.00 monthly for 12
months = $480.00
5,800
Cosgrove Cleaning Supplies $65*12 months= $780.00 780
Fields Trips: 6 plays at $30.00 each for 20 seniors $600.00 for 6 plays. Trip to
Orlando (Epcot/ Animal Kingdom) at $3,000.00. 6,600
Internal Arts Inc- Tai Chi exercise instruction for seniors. 5,760
Miami Dade County Life Safety Permit 138
TOTAL 23,456
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 194
GIBSON-BETHEL COMMUNITY CENTER
001-2020-572
MISSION
The mission statement of the Gibson-Bethel Community Center is to promote and provide
quality activities and services that will contribute to the physical, mental, emotional, and social
well-being of the community.
GIBSON-BETHEL COMMUNITY CENTER FUNCTION
The Community Center is approximately 30,000 square foot facility with a fitness room, a
basketball and volleyball court, multipurpose rooms and classroom space for programs and
activities. The Community Center functions under the supervision of the Parks and Recreation
Director who is responsible for the general operation and programming of the activities and
classes. The Community Center was established in 2003 through various grants and other types
of funding.
GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2014
Furnished and installed new VCT
commercial tile flooring in the
multipurpose room at the Gibson-
Bethel Community Center.
Achieved the distribution of 400 back
packs with school supplies.
16th Annual Turkey Drive provided 500
turkeys to resident children and their
families.
16th Annual Toy Drive provided 500
toys to community children including
children which participate in our
Afterschool House Program.
5th Annual Easter Egg Hunt held at the
Gibson-Bethel Community Center,
providing an array of fun and exciting
games for community children for over
200 children.
3rd Annual T-Ball season was held at
the Gibson-Bethel Community Center.
There were 40 participants that joined
this league. The age range was from 5-7
years of age.
Collaboration with Strong Women Strong
Girls, providing a mentoring program for
participants in the Afterschool House
Program.
Collaboration with Christ Fellowship in
providing a free barbecue/picnic for 60
seniors through our South Miami Senior
Center at Murray Park.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 195
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2015
Improve existing Community Center by
diversifying the range of activity
opportunities as a means to attract a
greater number of park users, including
persons of all ages, abilities, and interest.
Replace antiquated fitness equipment.
Sponsorship and donation for
programming, special events and
enhancement of parks.
Continue to support the green
initiatives through commitment, to
environmental education and
conversation.
Provide higher educational basis for the
Afterschool House program and the
Summer Camp program.
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2011
ACTUAL
FY 2012
ACTUAL
FY 2013
PROJECTED
FY 2014
ESTIMATED
FY 2015
Day Camp Participants 140 88 150 150 100
Spring Camp Participants 38 22 50 50 40
Winter Camp Participants 31 34 30 30 30
Summer Camp Participants 60 157 150 150 130
After School House Participants 116 114 120 120 120
Track & Field Participants 15 33 45 45 40
Basketball Players 60 54 55 55 55
T-Ball Participants 60 19 0 0 0
Fitness Center Members 153 180 140 140 140
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 196
GIBSON-BETHEL COMMUNITY CENTER FY 2015
001-2020-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0012020 5721210 SALARIES - REGULAR 127,138 146,106 136,062 136,062 176,152
0012020 5721310 SALARIES - PART TIME 245,146 283,454 353,982 353,982 286,436
0012020 5721410 SALARIES - OVERTIME 0 209 0 0 0
0012020 5722110 F.I.C.A. 30,027 34,335 37,488 37,488 35,388
0012020 5722210 PENSION PLAN CONTRIBUTION 16,167 17,541 15,685 15,685 10,878
0012020 5722220 ICMA 550 842 1,900 1,900 6,606
0012020 5722310 GROUP HEALTH INSURANCE 19,517 28,518 26,206 26,206 35,449
0012020 5722410 WORKER'S COMPENSATION 9,855 15,095 20,043 20,043 13,947
TOTAL PERSONNEL SERVICES 448,400 526,100 591,366 591,366 564,856
0012020 5724125 TELEPHONE SERVICE 0 0 5,500 0 0
0012020 5724310 UTILITIES-ELECTRICITY 56,488 54,993 61,300 61,300 61,300
0012020 5724320 UTILITIES-WATER 8,000 8,698 14,000 14,000 2,000
0012020 5724670 MAINT & REP-GRDS & STRCTR 8,739 9,367 10,340 10,340 12,016
0012020 5724710 COPY MACHINE 1,337 747 1,668 1,668 1,668
0012020 5725210 SUPPLIES 7,942 1,026 1,050 1,050 29,433
0012020 5725550 SCHOOL PROGRAM 4,714 4,672 4,200 4,200 4,200
0012020 5725640 BASKETBALL 3,728 4,637 5,940 5,940 0
0012020 5725660 SUMMER CAMP 4,452 6,120 7,950 7,950 5,728
0012020 5725670 SPECIAL REC PROGRAMS 2,122 2,596 2,000 2,000 1,850
TOTAL OPERATING EXPENSES 97,522 92,856 113,948 108,448 118,195
TOTAL COMMUNITY CENTER 545,922 618,956 705,314 699,814 683,051
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 197
GIBSON-BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS
4310 Utilities – Electricity – The average monthly electricity bill is $5,083.33 for the field lights at
the community Center which amounts to $61,000. The annual cost for the Marshall Williamson
Tennis Court lights is approximately $300.
4670 Maintenance & Repair – Grounds & Structures
Toro Exterminator Community Center Extermination $58.00 monthly for 12 months.
The amount of $696 is to cover the fumigation for the Community Center. 696
ALSCO Floor Mats maintenance in the Community Center twice a month $41.54 every
other week for 26 services a year. To cover the expense for floor mats maintenance at
the Community Center.
1,300
Alfi Electronics Burglary Monitoring Service at Community Center $40.00 a month
totaling $480.00 for the year. Maintenance agreement for system $175.00 a month
totaling $2,100.00 for the year. For the monitoring of burglary alarm and for the
monitoring and maintaining of all video cameras around the Center.
2,580
Muscle & Wrench Preventive maintenance for fitness equipment $310.00 quarterly for
the year. 1,240
Muscle & Wrench Equipment repair. Emergency repairs for all machinery in the fitness
room. 2,200
Miscellaneous repairs for our equipments. 2,000
Miscellaneous cleaning supplies for the Community center. 2,000
TOTAL 12,016
5210 Supplies
Galloway- 3 office chairs at $167.00 each, 2 office desks at $136.99 each, 2 lateral
storage drawers at $299.00 each, 4 storage file pedestal at $164.00 each. 2,029
Alfi Electronics- Installation of 5 additional cameras throughout the Community
Center. Total price includes labor, material and programming. 2,375
Muscle & Wrench Fitness Equipment- 3 Commercial Olympic Weight Bars at $269.00
each with a $65.00 delivery fee. 872
Muscle & Wrench Fitness Equipment- Various small and medium sized pads. 570
Office Supplies 3,950
Fitness Equipment 19,637
TOTAL 29,433
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 198
5550 School Programs
School supplies, books, learning materials 800
After School House supplies 1,200
Misc. supplies for events for the House 800
Misc. supplies for After School 800
Misc. supplies for all after school 600
TOTAL 4,200
5660 – Summer Camp
Del Aguila Transport. for 15 field trips at $200.00 each 3,000
Books for the education component under summer camp program. 500
T-shirts Plus 310 Summer Camp shirts at $3.80 each. 1,178
Petty Cash Request $45.00 for 4 chaperones for each field trip (10 field trips). 450
P'rty Planet End of summer camp fun day at $336.30 and $263.70 for any
additional fun day purchases. 600
TOTAL 5,728
5670 Special Recreation Programs
Publix Purchase of turkeys for the Turkey Shoot Event. 300
Oriental Trading Miscellaneous supplies ordered for different events held at the
Community Center such as Holiday, Spring and Summer events. 700
Miscellaneous Decorations Elves Parade supplies. Petty Cash needed for the
decoration of Elves Parade supplies for the Float. 700
South Florida Age Group Track & Field Membership dues. 150
TOTAL 1,850
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 199
PARKS LANDSCAPING DIVISION
001-1750-519
MISSION
The Parks Maintenance Division is committed in providing City residents with clean facilities,
maintenance services that are efficient, cost effective, responsive and responsible.
PARKS LANDSCAPING DIVISION FUNCTION
Parks Landscaping Division is responsible for: maintaining all city park grounds, playgrounds and
sports fields, including capital upgrades in parks; mowing; tree trimming; litter collection;
inspection and repairs of playgrounds; pressure cleaning of playgrounds; maintenance of park
restrooms; pressure cleaning of park pavilions and walkways; fertilizing and application of
pesticides; sports field layout and preparation for sport events.
PARKS LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2014
Improved productivity and reduced cost
of outside contract labor.
Completed grant project for Marshall
Williamson Park Improvement.
Worked in partnership with the County
to develop and open Pacencia Park.
Repaired athletic field lights at Palmer
Park, Murray Park, and Marshall
Williamson Park.
Completed multiple projects such as
installed new playground borders at
parks, installed new VCT tile at the
community center, re-painted pavilions,
playgrounds, and gazebos, and more.
Resurfaced two (2) outdoor basketball
courts at Murray Park.
Upgraded restroom facilities at Palmer
Park and Dante Fascell.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 200
PARKS LANDSCAPING DIVISION OBJECTIVES FOR FY 2015
Organize an adopt-a-park program to
solicit the participation of
neighborhoods, school, local clubs, and
civic groups to maintain and police parks,
with resources and support from the
City.
Establish a routine inspection program to
regularly identify and schedule repairs,
on-going maintenance and cleaning, and
other necessary improvements.
Refurbish the existing park areas,
facilities, and equipment to include
cosmetic enhancements such as painting
and re-establishing lawn areas as well as
functional improvements of worn
equipment and surfaces.
Acquire park maintenance software to
track necessary repairs and
improvements.
Replace or construct new park signs that
are uniform in appearance (e.g. include
City logo) with landscaping around their
bases
Continue to improve productivity and
reduce cost of outside contract labor.
Review the inventory and assessment of
park equipment and recreation facilities
to determine improvement and
maintenance requirements.
PARKS LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2011
ACTUAL
FY 2012
ACTUAL
FY 2013
PROJECTED
FY 2014
ESTIMATED
FY 2015
Cleaning of Parks' Bathrooms 1890 1890 1900 1900 1980
Pickup of Litter in City Parks 1680 1680 1750 1750 1750
Mowing of 11 City Parks 262 262 275 275 300
Trimming of trees in Parks 400 400 425 425 500
Fertilize & Apply Pesticides in Parks 24 24 24 24 24
Pressure Clean Pavilions & Walkways 312 384 400 400 425
Pressure Clean of Parks' Playground 162 185 200 200 200
Inspection of Playgrounds 96 96 100 100 100
Repair of Playgrounds 11 11 11 11 30
Preparation of Athletic Fields 1710 1800 1850 1850 2400
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 201
PARKS LANDSCAPE BUDGET FY 2015
001-1750-519
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0011750 5191210 SALARIES - REGULAR 208,981 212,762 206,633 206,633 209,857
0011750 5191410 OVERTIME 3,505 3,828 4,000 4,000 4,000
0011750 5192110 F.I.C.A. 16,158 16,746 16,113 16,113 16,360
0011750 5192210 PENSION PLAN CONTRIBUTION 27,767 21,647 19,355 19,355 18,145
0011750 5192220 ICMA 225 620 5,336 5,336 5,420
0011750 5192310 GROUP HEALTH INSURANCE 25,684 34,774 39,310 39,310 42,538
0011750 5192410 WORKER'S COMPENSATION 9,229 5,610 8,451 8,451 6,327
TOTAL PERSONNEL SERVICES 291,549 295,987 299,198 299,198 302,647
0011750 5193450 CONTRACTUAL SERVICES 21,177 32,513 37,000 37,000 37,000
0011750 5194070 TRAVEL AND CONFERENCE 150 0 1,000 500 1,000
0011750 5194120 COMMUNICATION 1,187 1,040 1,800 1,800 1,800
0011750 5194350 ELECTRICITY-CITY PARKS 26,105 42,534 75,000 75,000 50,000
0011750 5194420 OUTSIDE SERV RENTAL 0 0 1,000 1,000 1,000
0011750 5194515 AUTO INSURANCE 0 0 1,500 1,500 1,888
0011750 5194620 MAINT & REP-OPERAT EQUIP 76,428 45,419 56,500 56,500 56,500
0011750 5195210 SUPPLIES 5,228 9,549 9,285 9,285 9,285
0011750 5195220 UNIFORMS 2,110 2,120 3,650 3,650 3,650
0011750 5195230 FUEL 13,352 10,814 13,352 13,352 13,352
0011750 5195410 MEMBERSHIPS & SUBSCRIPTIONS 255 235 450 450 459
TOTAL OPERATING EXPENSES 145,992 144,224 200,537 200,037 175,934
TOTAL LANDSCAPE MAINT. 437,541 440,211 499,735 499,235 478,581
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 202
PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS
1410 Overtime – For emergencies in City’s Parks, to perform sports field preparations during the
weekends as needed and to work city events, which require employees to work on weekends.
3450 Contractual Services
Pest Control, fertilization & herbicide for athletic fields
Palmer Park 9,000
South Miami Park 11,000
Murray Park 2,000
ADA certified mulch for City playgrounds 5,000
Repair of sports field lighting at Palmer & Murray Park 10,000
TOTAL 37,000
4350 Electricity – This line item has been revised to reflect current electrical projections based
on the electrical usage for the past year.
4620 Maintenance & Repair – Operating Equipment – These funds are for the maintenance and
repair of parks equipment and structures.
Fence installation, parts and repairs 6,000 Electrical repairs and parts 2,500
Mulch 1,600 Plumbing repairs and parts 2,000
Weed killers 2,400 Plants / Landscaping materials 3,000
Fertilizers 3,000 Turf-Seeds 4,000
Sports field paints 2,200 Misc. materials & supplies 2,500
Baseball bases 1,500 Parts and supplies for equipments 2,000
Baseball Home plates 900 Parts & repairs playgrounds 2,000
Soils, sand 6,000 Sod 2,000
Aerosol Athletic Field markings 1,500 Clay 3,000
Field Layout measuring tapes 400 Sports field repair, infield leveling 1,500
Irrigation parts & repairs 3,500 Misc. lumber, const & hardware 3,000
TOTAL 56,500
5210 Supplies
Cosgrove Toilet Supplies 4,900
Camera Card Loader for computer 150
Locking file cabinet 75
Park Signs 4,160
TOTAL 9,285
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 203
COMMUNITY POOL
001-2030-572
MISSION
The mission statement of the Community Pool is to promote and provide an excellent variety of
leisure opportunities to enhance the individual’s quality of life through exceptional programs in an
attractive, safe, and well-maintained pool facility.
COMMUNITY POOL FUNCTION
The Community Pool will operate six months throughout the year and may coincide with the
Parks and Recreation Summer Camp Program. There are several special programming options
that will be offered to youth and seniors alike. The Community Pool functions under the
supervision of the Parks and Recreation Director who is responsible for the general operation
and programming of the activities. The Community Pool is anticipated to be completed in
August 2014.
COMMUNITY POOL ACCOMPLISHMENTS FOR FY 2014
Commenced operations at Murray Park
Community Pool.
Efficiently schedule the usage hours of
the Community Pool in order to offer
community members with a variety of
programs and trainings.
Enforce general pool policies to
promote a safe and fun environment.
COMMUNITY POOL OBJECTIVES FOR FY 2015
Offer exciting programs such as water aerobics and “learn to swim” classes.
COMMUNITY POOL ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2011
ACTUAL
FY 2012
ACTUAL
FY 2013
PROJECTED
FY 2014
ESTIMATED
FY 2015
Summer Camp Participants 0 0 0 0 75
Senior Center Participants 0 0 0 0 20
Life Guard Certifications 0 0 0 0 15
Learn to Swim Participants 0 0 0 0 30
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 204
COMMUNITY POOL BUDGET FY 2015
001-2030-572
SIX MONTHS OPERATIONS
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0012030 5721210 SALARIES - REGULAR 0 0 0 9,216 0
0012030 5721310 SALARIES - PART TIME 0 0 16,575 10,000 51,611
0012030 5722110 F.I.C.A. 0 0 1,268 1,268 3,948
0012030 5722220 ICMA 0 0 0 645 0
0012030 5722310 GROUP HEALTH INSURANCE 0 0 0 1,481 0
0012030 5722410 WORKER'S COMPENSATION 0 0 678 1,055 1,556
TOTAL PERSONNEL SERVICES 0 0 18,521 23,665 57,115
0012030 5723450 CONTRACTUAL SERVICES 0 0 8,244 0 15,200
0012030 5724080 EMPLOYEE EDUCATION 0 0 0 0 930
0012030 5724120 TELEPHONE - CELL 0 0 0 0 1,020
0012030 5724320 UTILITIES WATER & SEWER 0 0 10,000 5,000 8,400
0012030 5724350 ELECTRICITY 0 0 4,000 0 36,000
0012030 5724632 INTERNET SERVICE 0 0 400 0 1,740
0012030 5724634 MAINTENANCE - INTERNET 0 0 188 0 300
0012030 5724670 MAINTENANCE & REPAIR 0 0 2,800 0 10,000
0012030 5724820 SPECIAL EVENTS 0 0 1,500 0 0
0012030 5725205 COMPUTER EQUIPMENT 0 0 1,799 0 0
0012030 5725210 SUPPLIES 0 0 3,000 0 8,000
0012030 5725220 UNIFORMS 0 0 600 0 600
TOTAL OPERATING EXPENSES 0 0 32,531 5,000 82,190
TOTAL COMMUNITY POOL 0 0 51,052 28,665 139,305
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 205
COMMUNITY POOL BUDGET HIGHLIGHTS
6-Months of Operation
1310 Salaries Part-time – Five part-time positions to operate the Community Pool for six-
months.
3450 Contractual Services – The cost related to all pool chemicals needed to maintain the pool.
Staff will be the required personnel to perform maintenance on the pool.
4080 – Employee Education – First responder (CPR) classes for six employees. Required classes
for six employees to maintain life guard certification.
4120 – Telephone – Cell – The cost of one phone, with a data plan for the full-time pool
supervisor which is on call 24-7.
4320 Utility Water & Sewer – The City estimates a monthly cost of $700 per month to cover the
cost of water necessary to operate the pool. The pool water evaporates and must be
replenished at times and the backwash filter needs water to clean the pool. Furthermore, the
cost of operating the facilities’ irrigation system.
4350 Electricity – The City estimates a monthly cost of $3,000 to fund the electrical use
necessary to operate the pool pumps, emergency lighting, and computer equipment, including
security cameras and heater.
4632 Internet Service – This line item includes a charges related to the security system ($75 per
month) and Fibernet connection $70 per month) which is required to operate and view the
security cameras.
4634 Maintenance Internet – Annual Barracuda (internet security, firewall) annual maintenance
amount.
4670 Maintenance & Repair – Funds needed to maintain the property clean and in a presentable
state. Furthermore, miscellaneous items which may be needed throughout the fiscal year related
to general repairs and maintenance.
5210 Supplies –General pool supplies such as safety equipment, floats, buoys, first-aid kits, i.e.
Furthermore, office supplies needed to operate the office.
5220 Uniforms – This line item is to cover uniforms for pool staff. 4 shirts per 6 staff members at
$25 per shirt.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 206
NON-DEPARTMENTAL
001-2100-519
The Non-Departmental budget was used in the past to allocate expenditures, which would be
expensed by the City but was not provided specifically to a particular department. Certain
expenditures, which includes debt, contingency, pension, contractual, etc.
The expenditures within the Non-Departmental budget have been allocated to certain
respective departments. For example, pension expenses have been allocated by department
based on the salary amount multiplied by the percentage of contribution, which the City
contributes on behalf of that employee based on salary.
General Contingency has been allocated under the City Manager’s Office. Audit expenditure
has been allocated to the Finance Department.
The Debt expense has been allocated to the City’s newly established Debt Service Fund, which
provides a more transparent picture of the City’s debt expense and contribution.
The Non-Departmental Section of the budget will continue to be used within the budget
document to present the transfers from General Fund to any other City Funds.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 207
NON-DEPARTMENTAL BUDGET FY 2014
001-2100-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
0012100 5192210 PENSION PLAN-CONTRIBUTION 84,837 0 0 0 74,000
0012100 5192250 SECTION 185 CONTRIBUTION 0 91,409 85,000 85,000 90,000
TOTAL PERSONNEL SERVICES 84,837 91,409 85,000 85,000 164,000
0012100 5819120 INTRA-GOV TRANSFER-DEBT SERVICE 682,550 150,000 0 0 0
0012100 5819130 INTRA-GOV EMERG RESERVES FUND 0 0 0 0 2,694,919
0012100 5819140 INTRA-GOV CAP IMPROV PRO FUND 1,376,582 85,270 600,000 600,000 1,268,439
0012100 5819150 INTRA-GOV COMM REDEV AGENCY 0 0 589,337 0 0
TOTAL TRANSFERS 2,059,132 235,270 1,189,337 600,000 3,963,358
TOTAL NON -DEPARTMENTAL 2,143,969 326,679 1,274,337 685,000 4,127,358
NON-DEPARTMENTAL BUDGET HIGHLIGHTS
9120 INTRA-GOVERNMENTAL TRANSFER-DEBT SERVICE – Transfer from the General
Fund to pay for the City’s portion of outstanding long-term debt.
9130 INTRA-GOV EMERGENCY RESERVES FUND – Transfer from the General Fund in an
effort to obtain the City Manager’s requested Emergency Reserve Fund amount of 25% of the
City’s annual budget; which is in line with GFOA’s recommendation for emergency funds.
9140 INTRA-GOVERNMENTAL CAPITAL IMPROVEMENT PROGRAM FUND - The CIP Fund
receives transfers from the General Fund based on the long-term capital budget needs of the
various City departments.
9150 INTRA-GOVERNMENTAL COMM. REDEV AGENCY FUND – Due to an accounting
change as required by the City's auditors, when compared to FY 2014, the City will be reducing
the estimated ad valorem revenues by the amount required to be provided to the City of South
Miami Community Redevelopment Agency (CRA) which for FY 2015 equals $492,421. Prior to
FY 2015, the City included the ad valorem revenue which was slated for the CRA within the
general fund and prepared a transfer from Non-Departmental to the CRA.
Hence, the amount which must be transferred to the CRA from the City’s ad valorem of
$492,421 is not budgeted within the Non-Departmental any longer. The amount is now reduced
directly from the City’s ad valorem revenue, hence reducing the City’s annual budget amount.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 208
SPECIAL REVENUE FUNDS
STORMWATER DRAIN TRUST FUND
LOCAL OPTION GAS TAX TRUST FUND
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
TREE TRUST FUND
PEOPLE TRANSPORTATION TAX FUND
HURRICANE RESERVE FUND
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 209
STORMWATER DRAIN TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 111
STORMWATER DRAIN TRUST FUND BACKGROUND
On September 19, 2000, the City of South Miami Commission adopted Ordinance 21-00-1723
providing for the creation of a City of South Miami Stormwater Utility. In 1987, the United States
Congress amended the Clean Water Act to require the Environmental Protection Agency to
develop regulations for the permitting of stormwater discharges into the waters of the United
States of America. In addition, under the provisions of the “Florida Air and Water Pollution
Control Act,” (Chapter 403, Florida Statutes, at section 403.0891), local governments are
required to develop stormwater management programs.
As provided in the City of South Miami Ordinance and in accordance with a transfer approved by
the County, the City took operational control over the stormwater utility function within the
City’s boundaries. As such, the stormwater related revenues paid by the City of South Miami
residents on their County water bill will flow through to the City, after deduction of County
administrative costs, and be used to pay the expenses to carry out the stormwater related
activities.
STORMWATER FEES
The stormwater user fees are assessed through the water billing system managed by the Miami-
Dade County Water & Sewer Department (WASD). However, those customers with private
water wells and septic are billed directly by the City of South Miami Finance Department. The
Stormwater Utility is supported by user fees, which are to be used only for the management,
maintenance and improvement of the public stormwater system. The stormwater utility fee rate
is based upon a standard, which is referred to as an “Equivalent Residential Unit” (ERU).
Ordinance 10-02-1778 set the ERU at $4.50 per month. All residential units, including single-
family homes, condominiums, apartments, duplex, townhouse or mobile home, are charged the
fee rate for one ERU or $4.50 per month. All non-residential properties are charged a user fee,
which is specific for the actual impervious area of the property. The fee is determined through
the use of a formula by the rate of one ERU ($4.50 per month).
The money collected by South Miami from the stormwater utility fee goes into a separate
Stormwater Drain Trust Fund for maintenance of existing catch basins, stormwater drains and
canal system, and future construction of new facilities as may be recommended upon the
development of the Stormwater Master Plan.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 210
STORMWATER DRAIN TRUST FUND DEBT SERVICE
Department of Emergency Resource Management
FEMA-Secondary Canal Dredging Project
Ordinance 17-06-1885
$270,363
FY DATE AMOUNT PRINCIPAL INTEREST BALANCE
2010 12/1/2009 28,536.00 27,036.00 1,500.00 243,327.00
2011 12/1/2010 28,521.00 27,036.00 1,485.00 216,291.00
2012 12/1/2011 28,536.00 27,036.00 1,500.00 189,255.00
2013 12/1/2012 28,536.00 27,036.00 1,500.00 162,219.00
2014 12/1/2013 28,536.00 27,036.00 1,500.00 135,183.00
2015 12/1/2014 28,536.00 27,036.00 1,500.00 108,147.00
2016 12/1/2015 28,536.00 27,036.00 1,500.00 81,111.00
2017 12/1/2016 28,536.00 27,036.00 1,500.00 54,075.00
2018 12/1/2017 28,536.00 27,036.00 1,500.00 27,039.00
2019 12/1/2018 28,539.00 27,039.00 1,500.00 0.00
Total 285,348.00 270,363.00 14,985.00
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 211
STORM WATER DRAIN TRUST
CITY OF SOUTH MIAMI FUND 111
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 437,288 425,298 403,697 403,697 224,125
REVENUES
1110000 3143000 UTILITY TAX-STORMWATER 31,460 8,924 18,900 9,000 10,000
1110000 3301000 INTERGOVERNMENTAL REVENUE 404,465 369,333 400,000 400,000 375,000
1110000 3612000 INTEREST INCOME 3,505 1,697 7,500 1,500 1,600
TOTAL REVENUE 439,430 379,954 426,400 410,500 386,600
EXPENDITURES
1111730 5411210 REGULAR SALARY 43,335 47,730 44,648 44,648 32,347
1111730 5411410 OVERTIME 831 1,997 0 0 0
1111730 5412110 FICA 3,368 3,779 3,416 3,416 2,475
1111730 5412210 PENSION PLAN CONTRIBUTION 4,418 7,189 7,813 7,813 4,302
1111730 5412220 ICMA RETIREMENT 0 0 0 0 0
1111730 5412310 GROUP HEALTH INSURANCE 4,888 6,436 7,041 7,041 7,281
1111730 5412410 WORKER'S COMPENSATION 2,916 0 10,269 10,269 4,283
TOTAL PERSONNEL SERVICES 59,756 67,131 73,187 73,187 50,688
1111730 5413450 CONTRACTUAL SERVICES 87,534 31,170 50,595 61,000 80,505
1111730 5415205 COMPUTERS 0 0 0 0 0
TOTAL OPERATING EXPENSES 87,534 31,170 50,595 61,000 80,505
1111730 5416490 CONSTRUCTION PROJECTS 1,021 451 415,000 176,849 191,500
TOTAL CAPITAL OUTLAY 1,021 451 415,000 176,849 191,500
1111730 5417100 DEBT - PRINCIPAL 50,136 51,129 27,036 27,036 27,036
1111730 5417200 DEBT- INTEREST 2,973 1,674 2,000 2,000 2,000
1111730 5819120 TRANSFER-GEN FUND 250,000 250,000 250,000 250,000 250,000
TOTAL OTHER FINANCING SOURCES 303,109 302,803 279,036 279,036 279,036
TOTAL FUND EXPENSES 451,420 401,555 817,818 590,072 601,729
ENDING FUND BALANCE 425,298 403,697 12,279 224,125 8,996
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 212
STORMWATER DRAIN TRUST FUND BUDGET HIGHLIGHTS
1210 Regular Salary – The budget includes the salary of the street sweeper operator.
3450 Contractual Services –
Maintenance Interlocal Agreement with Miami-Dade County Canal
Maintenance City Share 57% 38,910
DERM Annual Operating Permit Renewal Fee 900
FDEP Annual Regulatory Program & Surveillance Fee 2012 345
NPDES Interlocal Agreement payment permit 1,350
Citywide Drainage Improvement for EPA NPDES MS4 permit 8,000
Citywide Stormdrain Cleanout 20,000
Sea Level Rising Study 11,000
TOTAL 80,505
6490- Construction Projects –
Twin Lakes Drainage Improvements 91,500
42 Street Drainage Design and Roadway Reconstruction 50,000
78 Street & 63 Avenue Drainage Roadway Reconstruction 50,000
TOTAL 191,500
7110 Debt Principal – Debt incurred throughout financing requires repayment. Each repayment is
required to be classified as principal or interest. This account was created and funded to meet the
principal payment requirement of the responsible department/division.
7210 Debt Interest - Debt incurred throughout financing requires repayment. Each repayment is
required to be classified as principal or interest. This account was created and funded to meet the
interest payment requirement of the responsible department/division.
9120 Transfer General Fund – The Stormwater Fund contributes to the City’s General Fund for
indirect services provided on behalf of the Stormwater Utilities Fund.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 213
LOCAL OPTION GAS TAX TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 112
LOCAL OPTION GAS TRUST FUND BACKGROUND
In accordance with the requirements of Chapter 336.025 Florida Statutes, Miami-Dade County's
Six Cent Local Option Gas Tax (LOGT) and the Five-Cent (three cents currently levied) Capital
Improvements LOGT (CILOGT) for the upcoming fiscal year.
Pursuant to the Interlocal agreements governing the distribution of these gas taxes, the proceeds
for the six-cent LOGT will be shared between the County (70.4O%) and all eligible municipalities
(29.60%): and the five cent (three-cents currently levied) CILOGT will continue to be shared
between the County (74 percent) and all eligible municipalities (26 percent).
Distribution of the proceeds among eligible municipalities for both taxes is determined based on
the ratio of municipal population and centerline roadway mileage maintained by all eligible
incorporated municipalities in Miami-Dade County. Population figures are weighted at 75 percent
while the centerline mileage figures are weighted at 25 percent for calculating each municipality's
share of total estimated gas tax proceeds.
Population figures used are from the Florida Estimates of Population prepared by the Bureau of
Economic and Business Research (BEBR), College of Business Administration at the University of
Florida and certified by the Governor of Florida. The centerline mileage figures are the most
recent on record with the Florida Department of Transportation (FDOT), as posted on the
FDOT website.
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
Section 336.025(1), Florida Statutes, authorizes a local option gas tax of one to six cents upon
every gallon of motor fuel and special fuel sold in a county and taxed under the provisions of
part I or part II of chapter 206, Florida Statutes. The statute limits the use of such tax revenues
by county and municipal governments "only for transportation expenditures."
Section 336.025(7) “For the purposes of this section, "transportation expenditures" means
expenditures by the local government from local or state shared revenue sources, excluding
expenditures of bond proceeds, for the following programs:
a) Public transportation operations and maintenance.
b) Roadway and right-of-way maintenance and equipment and structures used primarily for
the storage and maintenance of such equipment.
c) Roadway and right-of-way drainage.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 214
d) Street lighting.
e) Traffic signs, traffic engineering, signalization, and pavement markings.
f) Bridge maintenance and operation.
g) Debt service and current expenditures for transportation capital projects in the foregoing
program areas, including construction or reconstruction of roads and sidewalks.”
LOCAL OPTION GAS TRUST FUND
CITY OF SOUTH MIAMI FUND 112
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 380,592 312,009 324,524 324,524 314,275
REVENUES
1120000 3301000 INTERGOV REVENUE 68,853 70,404 67,207 67,207 74,129
1120000 3612000 INTEREST INCOME 3,877 2,894 2,000 2,000 2,000
TOTAL REVENUE 72,730 73,298 69,207 69,207 76,129
EXPENSES
1121730 5416210 INFRASTRUCTURE PROJECTS 141,313 60,783 225,000 79,456 285,000
TOTAL CAPITAL OUTLAY 141,313 60,783 225,000 79,456 285,000
TOTAL FUND EXPENSES 141,313 60,783 225,000 79,456 285,000
ENDING FUND BALANCE 312,009 324,524 168,731 314,275 105,405
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 215
LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS
541-6210 Infrastructural Projects –
Mango Terrace Traffic Calming - Construction
(Between 67 Ave and 69 Ave from 72 St to 80 St) 140,000
Twin Lakes Drainage Improvements 60,000
Citywide Street Resurfacing Program (various locations) 60,000
Citywide Street Improvements 25,000
TOTAL 285,000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 216
HOMETOWN DISTRICT IMPROVEMENT
TRUST FUND
CITY OF SOUTH MIAMI FUND 116
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the
Hometown District Parking. Parking in the Hometown District must be developed and managed
primarily as an element of infrastructure critical to enhancing South Miami's tax base through
economic success of the district. Hometown District parking shall be subject to the review of
the Parking Board as established by Section 2 of the Code of the City of South Miami. The Board
shall report to the city commission no less than annually on the state of parking in the Hometown
District and shall from time to time make recommendations to the city commission for changes
in the parking system for the fees paid into the Hometown District Improvement Trust Fund, and
for the allocation of trust fund monies.
Monies paid into the Hometown District Improvement Parking Trust Fund shall be placed in a
trust account separate from general funds and may be used for improvements to parking facilities,
infrastructure to increase parking capacity, and the installation of metering devises. Monies
collected in this fund should also be used for items including but not limited to items that improve
the pedestrian environment such as: tree planting and maintenance, bike parking and racks,
sidewalk improvements and maintenance, bench installation, water fountains, outdoor recycle
bins, and signage for parking and bike racks.
If there are fewer spaces provided than required for a building, applicants must apply for and
receive a special exception as per Section 20-7.51 of the Ordinance and pay into the Hometown
District improvement Trust Fund. The fee payment into the Hometown District Improvement
Fund for each space required but not provided shall be $1,000 per parking space per year payable
at the time of renewal of the local business tax.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 217
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
CITY OF SOUTH MIAMI FUND 116
ACCT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 10,250 9,250 6,250 6,250 9,250
REVENUES 1160000 3419060 PARKING EXCEPTION 24,000 22,000 28,000 28,000 28,000
1160000 3612000 INTEREST INCOME 0 0 55 0 55
TOTAL REVENUE 24,000 22,000 28,055 28,000 28,055
EXPENSES 1161410 5819120 TRANSFER TO GEN FUND 25,000 25,000 25,000 25,000 25,000
OTHER FINANCING SOURCES 25,000 25,000 25,000 25,000 25,000
TOTAL FUND EXPENSES 25,000 25,000 25,000 25,000 25,000
ENDING FUND BALANCE 9,250 6,250 9,305 9,250 12,305
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND BUDGET HIGHLIGHTS
541-9120 Transfer to General Fund - Hometown District Improvement Fund will contribute to
the City’s General Fund to help pay for a portion of the City’s Debt for the new multi-space
parking meters.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 218
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
20-4.5 - Landscaping and Tree Protection Requirements for All Zoning Districts
(M) City of South Miami Tree Trust Fund.
(1) Creation of the tree trust fund. There is hereby created a tree trust fund,
under Account No. 01-02-19.335, the purpose of which is to acquire,
protect, and to plant trees on public property.
(2) Disbursement and maintenance of the tree trust fund. Monies obtained for
the tree trust fund shall be disbursed for the acquisition, maintenance,
management, protection, or planting of trees on public property.
(3) Source of monies for the tree trust fund. Said tree trust fund shall consist of
contributions in lieu of, or in conjunction with, required replacement
plantings under Section 20-4.5. The Planning Division shall collect funds
designated for the tree trust fund when the replacement planting
requirements of § 20-4.5(J) (2) & (3) cannot be met.
(4) Decisions to grant or deny tree removal permits shall be made without
consideration of the existence of this fund or offers of donations of monies
thereto.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 219
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
ACCT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 0 0 15,654 15,654 654
REVENUES
1180000 3430000 PHYSICAL ENVIRON
CHARGE 0 27,344 0 0 0
TOTAL REVENUE 0 27,344 0 0 0
EXPENSES 1181750 5193450 CONTRACTUAL SERVICES 0 11,690 15,000 15,000 0
OTHER FINANCING SOURCES 0 11,690 15,000 15,000 0
TOTAL FUND EXPENSES 0 11,690 15,000 15,000 0
ENDING FUND BALANCE 0 15,654 654 654 654
TREE TRUST FUND BUDGET HIGHLIGHTS
3450 Contractual Services – The City will be contracting for the acquisition, maintenance,
management, protection, or planting of trees on public property, as required by the Land
Development Code.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 220
PEOPLE’S TRANSPORTATION TAX FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 124
PEOPLE’S TRANSPORTATION TAX FUND BACKGROUND
On November 5, 2002 the citizens of Miami-Dade County voted to implement the People’s
Transportation Plan (PTP) funded by a one half (1/2) percent sales tax increase to provide traffic
relief in Miami-Dade County. As a result, the Citizen’s Independent Transportation Trust (CITT)
was created to advise elected officials in the spending of the surtax.
The City receives a share of the one-half cent sales tax, known as the People’s Transportation
Tax, to be used for transportation services. The People’s Transportation Tax provides funding for
the People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be used
for the transportation expenses and with the following stipulations:
Each municipality shall apply 20% of its share of surtax proceeds towards transit, such as bus
service, bus pullout bays, shelters, and any other transit-related infrastructure. Any municipality
that cannot apply the 20% portion of surtax proceeds it receives may contract with the County
via the Citizen’s Independent Transportation Trust (CITT) for the County to apply such proceeds
on a County project that enhances traffic mobility within the city and immediately adjacent areas.
Any funds not expended on allowable projects may be considered for recapture by Miami-Dade
County. If the City cannot expend such proceeds in accordance with the established criteria,
proceeds shall be carried over and added to the overall portion of the surtax proceeds to be
distributed to the cities in the ensuring year and shall be utilized solely for the transit uses
enumerated herein.
Per the Interlocal Agreement with Miami-Dade County, all expenses that are financed through
this fund must be allocated in one fund. This is the amount that was budgeted by the City at the
time the PTP was passed. Therefore, the expenses related to the PTP Funds must equal or
exceed $116,000 MOE for FY 2003.
Municipalities shall not expend more than 5% of their share of surtax proceeds on administrative
costs, exclusive of project management and oversight for projects funded by the surtax.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 221
PEOPLE'S TRANSPORTATION TAX FUND
CITY OF SOUTH MIAMI FUND 124
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 1,010,803 1,288,664 1,651,823 1,651,823 1,278,291
REVENUES
1240000 3126000 INTERGOVERNMENTAL REVENUE 403,874 432,620 389,756 400,000 418,395
1240000 3612000 INTEREST INCOME 11,335 11,328 11,000 11,000 11,000
TOTAL REVENUE 415,209 443,948 400,756 411,000 429,395
EXPENDITURES
1241730 5413450 CONTRACTUAL SERVICES 30,525 0 140,000 0 0
TOTAL OPERATING EXPENSES 30,525 0 140,000 0 0
1241730 5416490 CONSTRUCTION PROJECTS 106,823 80,789 960,000 784,532 1,560,000
TOTAL CAPITAL OUTLAY 106,823 80,789 960,000 784,532 1,560,000
TOTAL FUND EXPENSES 137,348 80,789 1,100,000 784,532 1,560,000
ENDING FUND BALANCE 1,288,664 1,651,823 952,579 1,278,291 147,686
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 222
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
3450 Contractual Services - Citywide Transportation Plan which will include roadway, sidewalk,
swales, neighborhood greenways & bicycle plan.
6490 Construction Projects –
Pinecrest Villas/Snapper Creek Traffic Calming - Design and Construction
(Between 62 Ave and US1 from 78 St to 80 St) 150,000
Twin Lakes/Bird Estates Traffic Calming Construction (Between 61 AVE & 64
AVE, from 40 ST to 44 ST; & between 56 ST to 64 ST, from 62 AVE to 67 AVE) 175,000
Manor Lane Traffic Calming - Construction
(Between 72 St and US1 from 63 Ave to 67 Ave) 100,000
Cocoplum Traffic Calming Construction (Between 62 AVE and 67 AVE, from 64
ST to 72 ST) (Design Concerns Under Review) 150,000
42 Street Drainage Design and Roadway Reconstruction 85,000
78 Street & 63 Avenue Drainage Roadway Reconstruction 85,000
South Miami Intermodal Transportation Plan - Study and Design 100,000
South Miami Intermodal Transportation Plan - Construction 125,000
Citywide Sidewalk Repairs 40,000
60th Place Road Resurfacing (Between 40 & 44 ST) 50,000
Citywide Replacement of Directional Street Signs & Posts 150,000
SW 62 AVE Design and Roadway Reconstruction 350,000
TOTAL 1,560,000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 223
OTHER FUNDS
DEBT SERVICE FUND
CAPITAL IMPROVEMENT PROGRAM FUND
SELF-INSURANCE FUND
EMERGENCY RESERVE FUND
STATE FORFEITURE FUND
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 224
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
The Debt Service Fund has been established in an effort to make clearly the City’s current Long Term
Liability. The City has several loans outstanding with the Florida Municipal Loan Council (FMLC). The
council, as a subsidiary of Florida League of Cities administers the Florida Municipal Loan Program. Small
and medium sized cities in the state obtain loans from the FMLC, through bonds and backed by MBIA
Insurance Corporation.
In this current Fiscal Year, the City of South Miami has no intention of issuing any additional debt to help
fund any recurring or nonrecurring capital improvement projects.
Gibson- Bethel Community Center (previously known as South Miami Multi-Purpose
Center)
On April 10, 2001 The City of South Miami Commission adopted Ordinance 11-01-1742 authorizing the
City Manager to enter into agreement with the Florida Municipal Loan Council for the borrowing of $2.5
million and using South Miami Hospital's annual contribution of $150,000. This Commission administers a
loan program with a variable rate revolving loan pool uniquely designed for Florida local governments.
Funding for the program was through an AAA rated tax-exempt bond issue administered by the Florida
League of Cities on behalf of local governments in order to achieve better economies of scale. The
program was created pursuant to Chapter 163, part 1, of Florida State statutes, for the purpose of
issuing the bonds.
In 1998, the City was awarded a grant by the Safe Neighborhood Park Agency to construct a multi-
purpose center at Murray Park. The SNP Grant required a dollar for dollar match, and contingent upon
the City utilizing its own match before the Agency released its own. The purpose of the multipurpose
community center is to provide social and recreational activities for all residents of South Miami.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 225
FLORIDA MUNICIPAL LOAN COUNCIL BOND 2001a
FY DATE PRINCIPAL INTEREST FEES PAYMENT BALANCE
9/30/2015 11/1/2014 60,000 41,863 1,085 102,948
5/1/2015 - 40,288 1,055 41,343 1,610,000
9/30/2016 11/1/2015 60,000 40,288 1,055 101,343
5/1/2016 - 38,713 1,025 39,738 1,550,000
9/30/2017 11/1/2016 65,000 38,713 1,025 104,738
5/1/2017 - 37,006 993 37,999 1,485,000
9/30/2018 11/1/2017 70,000 37,006 993 107,999
5/1/2018 - 35,169 958 36,126 1,415,000
9/30/2019 11/1/2018 75,000 35,169 958 111,126
5/1/2019 - 33,200 920 34,120 1,340,000
9/30/2020 11/1/2019 75,000 33,200 920 109,120
5/1/2020 - 31,419 883 32,301 1,265,000
9/30/2021 11/1/2020 80,000 31,419 883 112,301
5/1/2021 - 29,519 843 30,361 1,185,000
9/30/2022 11/1/2021 85,000 29,519 843 115,361
5/1/2022 - 27,500 800 28,300 1,100,000
9/30/2023 11/1/2022 90,000 27,500 800 118,300
5/1/2023 - 25,250 755 26,005 1,010,000
9/30/2024 11/1/2023 90,000 25,250 755 116,005
5/1/2024 - 23,000 710 23,710 920,000
9/30/2025 11/1/2024 95,000 23,000 710 118,710
5/1/2025 - 20,625 663 21,288 825,000
9/30/2026 11/1/2025 100,000 20,625 663 121,288
5/1/2026 - 18,125 613 18,738 725,000
9/30/2027 11/1/2026 105,000 18,125 613 123,738
5/1/2027 - 15,500 560 16,060 620,000
9/30/2028 11/1/2027 110,000 15,500 560 126,060
5/1/2028 - 12,750 505 13,255 510,000
9/30/2029 11/1/2028 120,000 12,750 505 133,255
5/1/2029 - 9,750 445 10,195 390,000
9/30/2030 11/1/2029 125,000 9,750 445 135,195
5/1/2030 - 6,625 383 7,008 265,000
9/30/2031 11/1/2030 130,000 6,625 383 137,008
5/1/2031 - 3,375 318 3,693 135,000
9/30/2032 11/1/2031 135,000 3,375 318 138,693
TOTAL 2,200,000 2,080,771 56,588 4,337,359
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 226
CITY OF SOUTH MIAMI MUNICIPAL PARKING GARAGE
The City secured financing for the design and construction of the Municipal Parking Garage on SW 73rd
Street.
The City of South Miami entered into a lease agreement with Mark Richman Properties Inc. (MRP) to
manage the municipal garage. The Parking Garage exists of ground floor retail space and restaurants with
4-floors of public parking.
MRP compensates the city a minimum rent guaranteed payment in addition to the payment of all debt
service on the Florida League of Cities Bonds Issued. Payment of the debt service shall commence as to
the amount drawn on the Florida League of Cities Bond Issue and any other debt on the date the funds
were drawn and are payable in accordance with the principal and interest payment schedule established
by the Florida Municipal Loan Council (FMLC) for the City of South Miami pursuant to the issuance of
FMLC Revenue Bonds, series 2002A and 2006.
Interest is paid at the same rate as the city's rate of interest on the bonds together with a pro-rata share
of all the total amount of the borrowing so as to include amortized expenses of the bond, and all costs
associated with the bonds.
Furthermore, in March of 2008, the City Commission authorized the City Manager to execute an
additional loan with SunTrust Bank for One Million Dollars. The purpose of the SunTrust loan was to
repay $300,000 to the City's reserve account, which funds were utilized for improvements made to the
street immediately adjacent to the parking garage. Seven hundred thousand dollars from the SunTrust
Loan was earmarked for the completion of the construction of the parking garage.
MRP is not subsidized by the City and pays its full share of borrowing expenses. The funds used by MRP
for design and construction of the parking garage project represent 83.36% of the funds borrowed on
the Bonds and 70% of the SunTrust Loan.
Background on "Private Loan" and "Private Activity". $2,500,000 of the proceeds of the 2002 Loan
were in turn loaned to the Developer ("Developer Loan") on June 12, 2002. The City also entered into
a Lease Agreement with the Developer on March 11, 2005 ("Developer Agreement") whereby the
Developer would operate the Garage Project and retain certain income from the Garage Project for a
term of 50 years from the opening date of the Garage Project. Thus the Developer Agreement expires
in 2057 as the Garage Project was completed in 2007. These two actions constituted an impermissible
private loan and impermissible private activity, respectively, under Section 141 of the Internal Revenue
Code of 1986, as amended ("Code"), adversely affecting the governmental status of the Council Bonds.
The private loan arose immediately upon making the Developer Loan. The private activity did not arise
at the time of the Developer Agreement. It did not occur until parking rates were first charged at the
Garage Project in January of 2008.
IRS Procedures and Negotiations. On July 13, 2010, the City, jointly with the Issuer (FMLC),
approached the Internal Revenue Service ("IRS") to seek permission to apply for a settlement under
the Voluntary Compliance Agreement Program ("VCAP") in order to preserve the tax exempt status
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 227
of the Council Bonds and the 2009 SunTrust Loan under the Code. As the name implies, the VCAP
program involves a self-reporting of potential problems with a tax exempt issue or series of tax
exempt issues and that is what the City undertook. The procedure is therefore somewhat different
than an IRS Examination because it is self-reported and typically more beneficial to an issuer of tax
exempt bonds. The IRS granted permission for a VCAP and on August 13, 2010, the City and the
Issuer jointly submitted a Request for Closing Agreement Pursuant to Internal Revenue Manual Section
7.2.3.3 which outlines the VCAP procedures. An IRS Agent was assigned to the City's VCAP request.
A series of exploratory calls commenced as the agent began to develop the case. Thereafter,
negotiations ensued to attempt to resolve all issues with the IRS and protect the status of the Council
Bonds and the 2009 Sun Trust Loan under the Code. Specifically, discussions focused on determining
any settlement amount to be paid to the IRS to resolve the matter, the language of the settlement
agreement, and the amount of Council Bonds and 2009 SunTrust Loan to be redeemed, or if not
immediately eligible for redemption, defeased until the first redemption date. The IRS and City of
South Miami came to an agreement and due to this issue, defeased a partial amount of the 2002A and
2006 FMLC Bonds and all of the SunTrust 2009 loan. The City’s new loan which was used to due
accomplish the required negotiation is the new SunTrust 2011 loan for $7,575,000.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 228
FLORIDA MUNICIPAL LOAN COUNCIL BOND 2002A
FY DATE PRINCIPAL INTEREST FEES TOTAL BALANCE
9/30/2015 11/1/14 86,671.88 2,500.00 86,672
5/1/15 120,000.00 86,671.88 2,500.00 206,672 3,250,000
9/30/2016 11/1/15 83,371.88 2,500.00 83,372
5/1/16 125,000.00 83,371.88 2,500.00 208,372 3,125,000
9/30/2017 11/1/16 79,934.38 2,500.00 79,934
5/1/17 130,000.00 79,934.38 2,500.00 209,934 2,995,000
9/30/2018 11/1/17 76,359.38 2,500.00 76,359
5/1/18 135,000.00 76,359.38 2,500.00 211,359 2,860,000
9/30/2019 11/1/18 72,646.88 2,500.00 72,647
5/1/19 145,000.00 72,646.88 2,500.00 217,647 2,715,000
9/30/2020 11/1/19 68,659.38 2,500.00 68,659
5/1/20 155,000.00 68,659.38 2,500.00 223,659 2,560,000
9/30/2021 11/1/20 64,784.38 2,500.00 64,784
5/1/21 160,000.00 64,784.38 2,500.00 224,784 2,400,000
9/30/2022 11/1/21 60,784.38 2,500.00 60,784
5/1/22 170,000.00 60,784.38 2,500.00 230,784 2,230,000
9/30/2023 11/1/22 56,534.38 2,500.00 56,534
5/1/23 175,000.00 56,534.38 2,500.00 231,534 2,055,000
9/30/2024 11/1/23 52,159.38 2,500.00 52,159
5/1/24 185,000.00 52,159.38 2,500.00 237,159 1,870,000
9/30/2025 11/1/25 47,534.38 2,500.00 47,534
5/1/25 195,000.00 47,534.38 2,500.00 242,534 1,675,000
9/30/2026 11/1/25 42,659.38 2,500.00 42,659
5/1/26 205,000.00 42,659.38 2,500.00 247,659 1,470,000
9/30/2027 11/1/26 37,534.38 2,500.00 37,534
5/1/27 215,000.00 37,534.38 2,500.00 252,534 1,255,000
9/30/2028 11/1/27 32,159.38 2,500.00 32,159
5/1/28 230,000.00 32,159.38 2,500.00 262,159 1,025,000
9/30/2029 11/1/28 26,265.63 2,500.00 26,266
5/1/29 240,000.00 26,265.63 2,500.00 266,266 785,000
9/30/2030 11/1/29 20,115.63 2,500.00 20,116
5/1/30 250,000.00 20,115.63 2,500.00 270,116 535,000
9/30/2031 11/1/30 13,709.38 2,500.00 13,709
5/1/31 260,000.00 13,709.38 2,500.00 273,709 275,000
9/30/2032 11/1/31 7,046.88 2,500.00 7,047
5/1/32 275,000.00 7,046.88 2,500.00 282,047 0
TOTAL 3,690,000 2,412,844 96,000 6,102,844
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 229
FLORIDA MUNICIPAL LOAN COUNCIL BOND 2006
FY DATE PRINCIPAL INTEREST FEES TOTAL BALANCE
9/30/15 10/01/14 35,000 30,709 2,000 65,709 1,345,000
04/01/15 29,834 2,000 29,834
9/30/16 10/01/15 35,000 29,834 2,000 64,834 1,310,000
04/01/16 28,959 2,000 28,959
9/30/17 10/01/16 40,000 28,959 2,000 68,959 1,270,000
04/01/17 27,959 2,000 27,959
9/30/18 10/01/17 40,000 27,959 2,000 67,959 1,230,000
04/01/18 26,959 2,000 26,959
9/30/19 10/01/18 40,000 26,959 2,000 66,959 1,190,000
04/01/19 25,959 2,000 25,959
9/30/20 10/01/19 45,000 25,959 2,000 70,959 1,145,000
04/01/20 25,059 2,000 25,059
9/30/21 10/01/20 45,000 25,059 2,000 70,059 1,100,000
04/01/21 24,131 2,000 24,131
9/30/22 10/01/21 50,000 24,131 2,000 74,131 1,050,000
04/01/22 23,100 2,000 23,100
9/30/23 10/01/22 50,000 23,100 2,000 73,100 1,000,000
04/01/23 22,069 2,000 22,069
9/30/24 10/01/23 55,000 22,069 2,000 77,069 945,000
04/01/24 20,934 2,000 20,934
9/30/25 10/01/24 55,000 20,934 2,000 75,934 890,000
04/01/25 19,800 2,000 19,800
9/30/26 10/01/25 60,000 19,800 2,000 79,800 830,000
04/01/26 18,563 2,000 18,563
9/30/27 10/01/26 60,000 18,563 2,000 78,563 770,000
04/01/27 17,325 2,000 17,325
9/30/28 10/01/27 60,000 17,325 2,000 77,325 710,000
04/01/28 15,975 2,000 15,975
9/30/29 10/01/28 65,000 15,975 2,000 80,975 645,000
04/01/29 14,513 2,000 14,513
9/30/30 10/01/29 70,000 14,513 2,000 84,513 575,000
04/01/30 12,938 2,000 12,938
9/30/31 10/01/30 70,000 12,938 2,000 82,938 505,000
04/01/31 11,363 2,000 11,363
9/30/32 10/01/31 75,000 11,363 2,000 86,363 430,000
04/01/32 9,675 2,000 9,675
9/30/33 10/01/32 80,000 9,675 2,000 89,675 350,000
04/01/33 7,875 2,000 7,875
9/30/34 10/01/33 80,000 7,875 2,000 87,875 270,000
04/01/34 6,075 2,000 6,075
9/30/35 10/01/34 85,000 6,075 2,000 91,075 185,000
04/01/35 4,163 2,000 4,163
9/30/36 10/01/35 90,000 4,163 2,000 94,163 95,000
04/01/36 2,138 2,000 2,138
10/01/36 95,000 2,138 2,000 97,138 0
TOTAL: 1,475,000 1,011,597 94,000 2,486,597
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 230
SUNTRUST LOAN 2011
FY DATE PRINCIPLE INTEREST TOTAL BALANCE
2015 10/1/2014 400,000 157,857 557,857 6,425,000
4/1/2015 0 147,793 147,793 6,425,000
2016 10/1/2015 410,000 148,605 558,605 6,015,000
4/1/2016 0 139,122 139,122 6,015,000
2017 10/1/2016 435,000 139,122 574,122 5,580,000
4/1/2017 0 128,356 128,356 5,580,000
2018 10/1/2017 450,000 129,061 579,061 5,130,000
4/1/2018 0 118,004 118,004 5,130,000
2019 10/1/2018 480,000 118,653 598,653 4,650,000
4/1/2019 0 106,963 106,963 4,650,000
2020 10/1/2019 495,000 107,551 602,551 4,155,000
4/1/2020 0 96,102 96,102 4,155,000
2021 10/1/2020 520,000 96,102 616,102 3,635,000
4/1/2021 0 83,615 83,615 3,635,000
2022 10/1/2021 540,000 84,075 624,075 3,095,000
4/1/2022 0 71,194 71,194 3,095,000
2023 10/1/2022 565,000 71,585 636,585 2,530,000
4/1/2023 0 58,197 58,197 2,530,000
2024 10/1/2023 590,000 58,517 648,517 1,940,000
4/1/2024 0 44,871 44,871 1,940,000
2025 10/1/2024 620,000 44,871 664,871 1,320,000
4/1/2025 0 30,364 30,364 1,320,000
2026 10/1/2025 645,000 30,531 675,531 675,000
4/1/2026 0 15,527 15,527 675,000
2027 10/1/2026 675,000 15,612 690,612 0
TOTAL 7,575,000 3,125,339 10,700,339
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 231
DEBT FUND SCHEDULE
FISCAL YEAR 2015
BALANCE
PRINCIPLE
INTEREST FEES
PAYMENT BALANCE
FMLC Series 2001A
Bonds Multipurpose $1,670,000 $60,000 $82,150 $2,140 $144,290 $1,610,000
FMLC Series 2002A
South Miami Parking
Garage
$3,370,000 $120,000 $173,344 $5,000 $298,344 $3,250,000
FMLC Series 2006
South Miami Parking
Garage
$1,380,000 $35,000 $60,544 $4,000 $99,544 $1,345,000
SunTrust Bank Loan
Refinance SM Parking
Garage
$6,825,000 $400,000 $305,649 $0 $705,649 $6,425,000
TOTAL $13,245,000 $615,000 $621,687 $11,140 $1,247,827 $12,630,000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 232
DEBT SERVICE FUND BUDGET FY 13
CITY OF SOUTH MIAMI FUND 201
ACCT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 278,992 1,086,247 870,824 870,824 807,273
REVENUES 2010000 3612000 INTEREST INCOME 311 4,693 0 2,400 2,400
2010000 3669000 SOUTH HOSPITAL
FOUNDATION 142,918 145,240 145,240 145,240 144,290
2010000 3669300 RICHMAN PROPERTIES LN PMT 750,054 726,554 726,437 726,437 727,754
2010000 3811100 TRANSFER IN FROM GF 682,550 150,000 300,000 300,000 0
2010000 3841100 BOND PROCEEDS 0 0 0 0 0
TOTAL REVENUE 1,575,833 1,026,487 1,171,677 1,174,077 874,444
EXPENDITURES 2011410 5197100 BOND PRINCIPLE 0 0 0 0 0
2011410 5197110 DEBT PRINCIPLE 198,436 555,000 555,000 549,000 615,000
2011410 5197210 DEBT INTEREST 564,072 677,628 677,628 677,628 621,687
2011410 5197310 DEBT OTHER COST 6,070 9,282 6,253 11,000 11,140
2011500 5147310 DEBT OTHER COST 0 0 0 0 0
TOTAL DEBT SERVICE 768,578 1,241,910 1,238,881 1,237,628 1,247,827
ENDING FUND BALANCE 1,086,247 870,824 803,620 807,273 433,890
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 233
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
Mission and Responsibilities:
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures of
major capital projects and expenditures for all General Government programs. The adopted capital
improvement projects expenditures are identified on the Five–Year Capital Improvement Project
listing within the Capital Improvement Program section of this budget.
The Capital Improvement Fund finances the General Government’s capital improvement projects (CIP)
as outlined and listed in the City’s Five-Year Financial Forecast for the years 2015-2019 as listed in the
Capital Improvement Program of this document. The City defines a Capital Improvement Project (CIP)
to be any project, which possesses the following characteristics:
1. Exceeds an estimated cost of $5,000
2. Has an estimated useful life of 3 years or more
The CIP Fund receives transfers from the General Fund based on the long-term capital budget needs of
the various City departments and the Recreation programs. Revenues may also include transfers from
other financial sources and investment interest. For years prior to FY 2012, City would incorporate
into the departmental budget expenses related to Capital Improvements for various General
Government Programs. For years 2012 and forward, general fund CIP expenditures are made directly
from the CIP fund.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 234
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 0 509,751 180,112 180,112 280,682
REVENUES
3010000 3811000 TRANSFER FROM GEN FUND 1,376,582 85,270 600,000 600,000 1,268,439
TOTAL REVENUE 1,376,582 85,270 600,000 600,000 1,268,439
EXPENSES
3011320 5136430 CENTRAL SERV EQUIP. OPER. 0 0 45,000 0 0
3011340 5136430 CAPITAL EQUIPMENT OPER. 0 0 0 0 77,189
3011620 5246430 EQUIPMENT OPERATING 0 16,636 0 0 0
3011640 5246440 CODE VEHICLES 0 0 60,000 64,000 0
3011720 5346430 SOLID WASTE EQUIP OPER 421,851 0 0 0 0
3011730 5414625 LANDSCAPE MAINTENANCE 0 0 0 0 20,000
3011790 5196450 CAPITAL IMPROVEMENT 0 139,502 15,000 15,000 334,250
3011910 5216430 POLICE EQUIP OPERATING 135,611 0 0 0 0
3011910 5216440 POLICE VEHICLES 178,992 170,792 230,000 219,000 272,000
3012000 5726450 PARKS & REC IMPROVEMENT 0 87,979 250,000 201,430 565,000
3012000 5196440 PARKS LANDS VEHICLE 23,473 0 0 0 0
3012000 5196450 CAPITAL OUTLAY 106,904 0 0 0 0
TOTAL CAPITAL EXPENSES 866,831 414,909 600,000 499,430 1,268,439
TOTAL FUND EXPENSES 866,831 414,909 600,000 499,430 1,268,439
ENDING FUND BALANCE 509,751 180,112 180,112 280,682 280,682
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 235
CAPITAL IMPROVEMENT PROGRAM FUND HIGHLIGHTS
1340-513-6430 Virtualization Project 77,189
1730-541-4625 Tree Planting 20,000
1790-519-6450 Parking Infrastructure 101,250
Downtown Lighting 150,000
Public Works Re-roof of Main facility 18,000
Miscellaneous Infrastructure Improvements 40,000
City Welcome Signs – Design & Permitting 25,000
334,250
1910-521-6440 PD Fleet Repl. – Seven (7) Vehicles 272,000
2000-572-6450 Citywide Parks Master Plan 125,000
Palmer Park: Concession Stand Renovation & Replace Field
Fence 50,000
Brewer Park: Replace Playground Equipment, Water Fountain
& Tennis Court Fence 80,000
Dante Fascell: Construct 2 Playground Structures, Replace
Outdoor Fitness Equipment, etc. 100,000
Marshall Williamson: Convert Tennis Court to Full-Court
Basketball & Install Outdoor Fitness Equipment 35,000
Murray Park Playground and Field Renovation 75,000
Citywide Parks Improvement 100,000
565,000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 236
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
When the City's Comprehensive Financial Report was issued for FY 1994/95, the Auditors,
Sharpton, Brunson & Company recommended the creation of a Contingency Reserves Fund to
be funded from the cash carryover balance in the General Fund.
The City Administration reviewed the Auditor's recommendation and considered it to be feasible
and beneficial to the City's financial stability; and the Contingency Reserves Fund was created by
resolution No. 7796-9831 with a balance of $1,000,000.00 to be maintained at all times.
The City Administration adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2nd, 2001 the City Commission changed
the policy via resolution No. 145-01-11293 to provide for a Contingency Reserves Fund of no
less than 10% of the budget.
On July 29, 2008 the City of South Miami established Article V Section 2-47 entitled "Emergency
Reserve Fund" under City Code of Ordinances 23-08-1958 as part of a Cash Management Policy
requiring the City to maintain Emergency Reserves Funds no less than 10% of the budget.
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 1,785,421 1,688,739 1,703,605 1,703,605 1,721,605
REVENUES
0510000 3811000 TRANSFER FROM GEN FUND 0 0 0 0 2,694,919
0510000 3612000 INTEREST INCOME 19,571 14,866 18,000 18,000 14,000
TOTAL REVENUE 19,571 14,866 18,000 18,000 2,708,919
EXPENSES
0511410 5819120 TRANSFER TO GEN FUND 116,253 0 0 0 0
OTHER FINANCING
SOURCES 116,253 0 0 0 0
TOTAL FUND EXPENSES 116,253 0 0 0 0
ENDING FUND BALANCE 1,688,739 1,703,605 1,721,605 1,721,605 4,430,524
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 237
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
The Police Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act. The funds may be used for educational purposes, DARE programs or the purchase of
equipment used in police operations. This fund was established to account for proceeds collected
under the provisions of the Florida Contraband Forfeiture Act.
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 65,679 75,238 75,900 75,900 76,400
REVENUES
6080000 3511000 CONFISCATED REVENUE 0 0 0 0 0
6080000 3612000 INTEREST INCOME 819 662 500 500 500
6080000 3699200 MISCELLANEOUS REVENUES 12,087 0 0 0 0
TOTAL REVENUE 12,906 662 500 500 500
EXPENSES
6081910 5213450 CONTRACTUAL -525 0 40,000 0 0
6081910 5213490 CRIME PREVENTION PROGRAMS 3,548 0 5,000 0 30,000
6081910 5214070 TRAVEL & PER DIEM 324 0 0 0 0
6081910 5214680 MAINTENANCE & REPAIR 0 0 0 0 0
6081910 5214970 EMPLOYEE TESTING 0 0 0 0 0
6081910 5215205 COMPUTER SUPPLIES 0 0 0 0 0
6081910 5215210 OFFICE SUPPLIES 0 0 0 0 0
6081910 5215220 UNIFORMS 0 0 0 0 0
TOTAL OPERATING EXPENSES 3,347 0 45,000 0 30,000
TOTAL EXPENSES 3,347 0 45,000 0 30,000
ENDING FUND BALANCE 75,238 75,900 31,400 76,400 46,900
STATE FORFEITURE FUND BUDGET HIGHLIGHTS
5210 Office Supplies – Line item reserved for various Police Initiatives.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 238
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
BACKGROUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to
compensate victims, and deters crime. The most important objective of the Program is law
enforcement. Equitable sharing further enhances this law enforcement objective by fostering
cooperation among federal, state, and local law enforcement agencies. The Attorney General
shall assure that any property transferred to a State or local law enforcement agency…
A. has a value that bears a reasonable relationship to the degree of direct participation of
the State or local agency in the law enforcement effort resulting in the forfeiture, taking
into account the total value of all property forfeited and the total law enforcement
effort as a whole; and with respect to the violation of law on which the forfeiture is
based; and
B. will serve to encourage further cooperation between the recipient State or local agency
and Federal law enforcement agencies
The Forfeiture funds obtained from the federal government are limited in its use. Sharing must be
used to increase or supplement the resources of the receiving state or local law enforcement
agency or any other ultimate recipient agency. Shared resources shall not be used to replace or
supplant the appropriated resources of the recipient. Below please find some examples of
permissible uses:
Law enforcement
investigation
Law enforcement training
Law enforcement and
detention facilities
Law enforcement equipment
Law enforcement travel and
transportation
Law enforcement awards and
memorials
Drug and gang education and
awareness programs
Pro rata funding
Asset accounting and tracking
Language assistance services
Transfers to other law
enforcement agencies
Support of community-based
programs
Cash transfers to community-
based programs are not
permitted
Windfall situations
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 239
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
2011-2012
ACTUAL
2012-2013
BUDGET
2013-2014
ESTIMATE
2013-2014
CM RECOM
2014-2015
BEGINNING FUND BALANCE 412,996 1,912,228 2,012,436 2,012,436 1,690,486
REVENUES
6150000 3511000
INTERGOVERNMENTAL
REVENUES 1,756,708 140,361 0 0 0
6150000 3612000 INTEREST INCOME 11,090 17,085 9,000 15,000 15,000
6150000 3699200 OTHER MISC REVENUES 36,069 49,706 80,000 80,000 80,000
TOTAL REVENUE 1,803,867 207,152 89,000 95,000 95,000
EXPENSES
6151910 5211410 OVERTIME 12,504 10,901 50,000 50,000 50,000
6151910 5211414 OVERTIME BARTRA 9,249 13,123 30,000 30,000 30,000
TOTAL PERSONNEL EXPENSE 21,753 24,024 80,000 80,000 80,000
6151910 5213450 CONTRACTUAL SERVICES 3,125 5,832 170,300 170,300 145,800
6151910 5214070 TRAVEL & PER DIEM 0 0 7,000 7,000 35,000
6151910 5214450 LEASE PURCHASE-POL VEHICLE 28,700 30,085 29,448 29,448 19,632
6151910 5214960 SPECIAL INVESTIGATIONS 0 0 0 0 0
6151910 5215205 COMPUTER EQUIPMENT 54,079 4,731 16,202 16,202 125,000
6151910 5215210 SUPPLIES 20,311 3,970 0 0 0
6151910 5215220 UNIFORMS 0 0 12,000 12,000 12,000
TOTAL OPERATE EXPENSES 106,215 44,618 234,950 234,950 337,432
6151910 5216430 OPERATING EQUIPMENT 0 38,302 53,333 52,000 70,000
6151910 5216440 INFRASTRUCTURE 0 0 450,000 50,000 400,000
6151910 5216800 INTANGIBLE ASSETS 176,667 0 0 0 0
TOTAL CAPITAL OUTLAY 176,667 38,302 503,333 102,000 470,000
TOTAL EXPENSE 304,635 106,944 818,283 416,950 887,432
ENDING FUND BALANCE 1,912,228 2,012,436 1,283,153 1,690,486 898,054
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 240
FEDERAL FORFEITURE FUND BUDGET HIGHLIGHTS
3450 Contractual Services –
Misc. Exp. - Investigations/Crime Prev. 30,000
CLEAR Services 5,800
Axon Flex Body Cameras and Support 45,000
License Plate Readers 30,000
Upgrade Prisoner Van 5,000
PAL Program 30,000
TOTAL 145,800
4450 Lease Police Vehicle – This account is used to lease undercover vehicles with enterprise
leasing.
5205 Computer Equipment –
40 Toughbooks, Docking Stations and Installation
(Pursuant to IT recommendation)
125,000
TOTAL 125,000
5220 Uniforms – Line item reserved for uniforms and equipment for reserve officers.
6430 Operating Equipment –
Tactical Van 70,000
TOTAL 70,000
6440 Infrastructure – Improving the security of the police parking lot and gas pump upgrade.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 241
APPENDIX
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 242
CITY OF SOUTH MIAMI PAY PLAN
SENIOR MANAGEMENT PERSONNEL
MANAGEMENT, ADMINISTRATIVE AND SUPPORT PERSONNEL
GROUP I
GROUP II
GROUP III
AFSCME COLLECTIVE BARGAINING EMPLOYEE GROUP
PBA COLLECTIVE BARGAINING EMPLOYEE GROUP
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 243
A = Annually BW = Bi-Weekly H = Hourly
SENIOR MANAGEMENT PERSONNEL
EFFECTIVE OCTOBER 1, 2014
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
ASSISTANT CITY MANAGER A $94,023 $98,724 $103,660 $108,843 $114,286 $120,000
BW $3,616 $3,797 $3,987 $4,186 $4,396 $4,615
H $45.203 $47.464 $49.837 $52.329 $54.945 $57.692
CHIEF OF POLICE A $84,396 $88,616 $93,047 $97,699 $102,584 $107,713
BW $3,246 $3,408 $3,579 $3,758 $3,946 $4,143
H $40.575 $42.604 $44.734 $46.971 $49.319 $51.785
CHIEF FINANCIAL OFFICER A $84,396 $88,616 $93,047 $97,699 $102,584 $107,713
BW $3,246 $3,408 $3,579 $3,758 $3,946 $4,143
H $40.575 $42.604 $44.734 $46.971 $49.319 $51.785
PLANNING DIRECTOR A $84,396 $88,616 $93,047 $97,699 $102,584 $107,713
BW $3,246 $3,408 $3,579 $3,758 $3,946 $4,143
H $40.575 $42.604 $44.734 $46.971 $49.319 $51.785
PUBLIC WORKS A $74,900 $78,645 $82,577 $86,706 $91,041 $95,593
PROJECT MANAGER BW $2,881 $3,025 $3,176 $3,335 $3,502 $3,677
H $36.010 $37.810 $39.701 $41.686 $43.770 $45.958
PUBLIC WORKS DIRECTOR A $74,900 $78,645 $82,577 $86,706 $91,041 $95,593
BW $2,881 $3,025 $3,176 $3,335 $3,502 $3,677
H $36.010 $37.810 $39.701 $41.686 $43.770 $45.958
PUBLIC WORKS A $74,900 $78,645 $82,577 $86,706 $91,041 $95,593
CHIEF SUPERINTENDENT BW $2,881 $3,025 $3,176 $3,335 $3,502 $3,677
H $36.010 $37.810 $39.701 $41.686 $43.770 $45.958
HUMAN RESOURCES A $74,430 $78,152 $82,059 $86,162 $90,470 $94,994
DIRECTOR BW $2,863 $3,006 $3,156 $3,314 $3,480 $3,654
H $35.784 $37.573 $39.451 $41.424 $43.495 $45.670
CRA DIRECTOR A $76,549 $80,376 $84,395 $88,615 $93,046 $97,698
BW $2,944 $3,091 $3,246 $3,408 $3,579 $3,758
H $36.802 $38.643 $40.575 $42.603 $44.734 $46.970
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 244
SENIOR MANAGEMENT PERSONNEL
EFFECTIVE OCTOBER 1, 2014
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
PARKS & RECREATION A $72,904 $76,549 $80,377 $84,395 $88,615 $93,046
DIRECTOR BW $2,804 $2,944 $3,091 $3,246 $3,408 $3,579
H $35.050 $36.803 $38.643 $40.575 $42.603 $44.734
BUILDING DIRECTOR A $76,549 $80,376 $84,395 $88,615 $93,046 $97,698
BW $2,944 $3,091 $3,246 $3,408 $3,579 $3,758
H $36.802 $38.643 $40.575 $42.603 $44.734 $46.970
APPOINTED EMPLOYEES
CITY MANAGER A $175,000 $180,000 $185,000
BW $6,731 $6,923 $7,115
H $84.135 $86.538 $88.942
CITY CLERK A $86,335
BW $3,321
H $41.507
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 245
MANAGEMENT, ADMINISTRATIVE AND SUPPORT PERSONNEL
EFFECTIVE OCTOBER 1,2014
(GROUP I)
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
ENGINEERING OPERATIONS A $76,398 $80,218 $84,229 $88,440 $92,862 $97,505
MANAGER II BW $2,938 $3,085 $3,240 $3,402 $3,572 $3,750
H $36.730 $38.566 $40.495 $42.519 $44.645 $46.878
ASSISTANT PLANNING A $76,398 $80,218 $84,229 $88,440 $92,862 $97,505
DIRECTOR BW $2,938 $3,085 $3,240 $3,402 $3,572 $3,750
H $36.730 $38.566 $40.495 $42.519 $44.645 $46.878
ASSISTANT FINANCE A $76,398 $80,218 $84,229 $88,440 $92,862 $97,505
DIRECTOR BW $2,938 $3,085 $3,240 $3,402 $3,572 $3,750
H $36.730 $38.566 $40.495 $42.519 $44.645 $46.878
MIS MANAGER A $65,348 $68,615 $72,046 $75,648 $79,431 $83,402
BW $2,513 $2,639 $2,771 $2,910 $3,055 $3,208
H $31.417 $32.988 $34.638 $36.369 $38.188 $40.097
ASSISTANT PARKS & A $64,663 $67,896 $71,291 $74,855 $78,598 $82,528
RECREATION DIRECTOR BW $2,487 $2,611 $2,742 $2,879 $3,023 $3,174
H $31.09 $32.64 $34.27 $35.99 $37.79 $39.68
CODE ENFORCEMENT A $62,852 $65,995 $69,295 $72,760 $76,397 $80,217
COMPLIANCE MANAGER/ COO BW $2,417 $2,538 $2,665 $2,798 $2,938 $3,085
H $30.218 $31.728 $33.315 $34.981 $36.730 $38.566
COMMUNITY DEVELOPMENT A $62,852 $65,995 $69,295 $72,760 $76,397 $80,217
MANAGER BW $2,417 $2,538 $2,665 $2,798 $2,938 $3,085
H $30.218 $31.728 $33.315 $34.981 $36.730 $38.566
ACCOUNTING MANAGER A $62,852 $65,995 $69,295 $72,760 $76,397 $80,217
BW $2,417 $2,538 $2,665 $2,798 $2,938 $3,085
H $30.218 $31.728 $33.315 $34.981 $36.730 $38.566
OFFICE MANAGER A $62,852 $65,995 $69,295 $72,760 $76,397 $80,217
BW $2,417 $2,538 $2,665 $2,798 $2,938 $3,085
H $30.218 $31.728 $33.315 $34.981 $36.730 $38.566
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 246
MANAGEMENT, ADMINISTRATIVE AND SUPPORT PERSONNEL
EFFECTIVE OCTOBER 1,2014
(GROUP I)
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
PURCHASING MANAGER A $62,852 $65,995 $69,295 $72,760 $76,397 $80,217
BW $2,417 $2,538 $2,665 $2,798 $2,938 $3,085
H $30.218 $31.728 $33.315 $34.981 $36.730 $38.566
GIS COORDINATOR II A $59,860 $62,853 $65,995 $69,295 $72,760 $76,398
BW $2,302 $2,417 $2,538 $2,665 $2,798 $2,938
H $28.779 $30.218 $31.729 $33.315 $34.981 $36.730
CHIEF BUILDING INSPECTOR A $59,860 $62,853 $65,995 $69,295 $72,760 $76,398
BW $2,302 $2,417 $2,538 $2,665 $2,798 $2,938
H $28.779 $30.218 $31.729 $33.315 $34.981 $36.730
GRANTS AND SUSTAINABLE A $57,009 $59,859 $62,852 $65,995 $69,295 $72,759
INITIATIVES ADMINISTRATOR BW $2,193 $2,302 $2,417 $2,538 $2,665 $2,798
H $27.408 $28.778 $30.217 $31.728 $33.315 $34.980
ASSISTANT COMMUNITY A $57,009 $59,859 $62,852 $65,995 $69,295 $72,759
DEVELOPMENT MANAGER BW $2,193 $2,302 $2,417 $2,538 $2,665 $2,798
H $27.408 $28.778 $30.217 $31.728 $33.315 $34.980
EXECUTIVE ADMINISTRATIVE A $57,009 $59,859 $62,852 $65,995 $69,295 $72,759
ASSISTANT BW $2,193 $2,302 $2,417 $2,538 $2,665 $2,798
H $27.408 $28.778 $30.217 $31.728 $33.315 $34.980
SR. PLANNER & ZONING ADMIN A $52,994 $55,644 $58,426 $61,347 $64,415 $67,635
BW $2,038 $2,140 $2,247 $2,360 $2,477 $2,601
H $25.478 $26.752 $28.089 $29.494 $30.969 $32.517
MANAGEMENT INFORMATION A $52,994 $55,643 $58,426 $61,347 $64,414 $67,635
SPECIALIST BW $2,038 $2,140 $2,247 $2,359 $2,477 $2,601
H $25.478 $26.752 $28.089 $29.494 $30.968 $32.517
CHIEF ELECTRICAL INSPECTOR A $33,150
(PT) BW $1,275
H $42.500
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 247
MANAGEMENT, ADMINISTRATIVE AND SUPPORT PERSONNEL
EFFECTIVE OCTOBER 1,2014
(GROUP I)
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
CHIEF MECHANICAL INSPECTOR A $29,172
(PT) BW $1,122
H $37.400
CHIEF PLUMBING INSPECTOR A $27,846
(PT) BW $1,071
H $35.700
STRUCTURAL PLANS EXAMINER A $47,736
(PT) BW $1,836
H $61.200
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 248
MANAGEMENT, ADMINISTRATIVE AND SUPPORT PERSONNEL
EFFECTIVE OCTOBER 1,2014
(GROUP II)
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
COMMUNICATIONS MANAGER A $53,518 $56,194 $59,004 $61,954 $65,051 $68,304
BW $2,058 $2,161 $2,269 $2,383 $2,502 $2,627
H $25.73 $27.02 $28.37 $29.79 $31.27 $32.84
COMPUTER CRIME ANALYST A $50,969 $53,518 $56,194 $59,003 $61,954 $65,051
BW $1,960 $2,058 $2,161 $2,269 $2,383 $2,502
H $24.505 $25.730 $27.016 $28.367 $29.785 $31.275
DEPUTY CITY CLERK II A $50,969 $53,518 $56,194 $59,003 $61,954 $65,051
BW $1,960 $2,058 $2,161 $2,269 $2,383 $2,502
H $24.505 $25.730 $27.016 $28.367 $29.785 $31.275
ACCOUNTANT II A $50,969 $53,518 $56,194 $59,003 $61,954 $65,051
BW $1,960 $2,058 $2,161 $2,269 $2,383 $2,502
H $24.505 $25.730 $27.016 $28.367 $29.785 $31.275
HUMAN RESOURCES A $49,994 $52,494 $55,119 $57,875 $60,768 $63,807
GENERALIST BW $1,923 $2,019 $2,120 $2,226 $2,337 $2,454
H $24.036 $25.237 $26.499 $27.824 $29.216 $30.676
SUPERINTENDENT OF A $48,543 $50,970 $53,518 $56,194 $59,004 $61,954
MAINTENANCE II BW $1,867 $1,960 $2,058 $2,161 $2,269 $2,383
H $23.338 $24.505 $25.730 $27.017 $28.367 $29.786
ADMINISTRATIVE A $46,232 $48,543 $50,970 $53,519 $56,195 $59,004
ASSISTANT II BW $1,778 $1,867 $1,960 $2,058 $2,161 $2,269
H $22.227 $23.338 $24.505 $25.730 $27.017 $28.368
SANITATION A $46,232 $48,543 $50,970 $53,519 $56,195 $59,004
SUPERINTENDENT BW $1,778 $1,867 $1,960 $2,058 $2,161 $2,269
H $22.227 $23.338 $24.505 $25.730 $27.017 $28.368
PLANNER A $41,933 $44,030 $46,231 $48,543 $50,970 $53,519
BW $1,613 $1,693 $1,778 $1,867 $1,960 $2,058
H $20.160 $21.168 $22.227 $23.338 $24.505 $25.730
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 249
MANAGEMENT, ADMINISTRATIVE AND SUPPORT PERSONNEL
EFFECTIVE OCTOBER 1,2014
(GROUP II)
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
LOCAL BUSINESS TAX A $41,933 $44,030 $46,231 $48,543 $50,970 $53,519
COMPLIANCE OFFICER BW $1,613 $1,693 $1,778 $1,867 $1,960 $2,058
H $20.160 $21.168 $22.227 $23.338 $24.505 $25.730
ASSOCIATE PROJECT A $41,522 $43,598 $45,778 $48,067 $50,470 $52,994
ENGINEER BW $1,597 $1,677 $1,761 $1,849 $1,941 $2,038
H $19.963 $20.961 $22.009 $23.109 $24.265 $25.478
ADMINISTRATIVE A $39,936 $41,933 $44,030 $46,231 $48,543 $50,970
ASSISTANT BW $1,536 $1,613 $1,693 $1,778 $1,867 $1,960
H $19.200 $20.160 $21.168 $22.226 $23.338 $24.505
COMMUNITY OUTREACH A $39,936 $41,933 $44,030 $46,231 $48,543 $50,970
COORDINATOR BW $1,536 $1,613 $1,693 $1,778 $1,867 $1,960
H $19.200 $20.160 $21.168 $22.226 $23.338 $24.505
JUNIOR ACCOUNTANT A $39,936 $41,933 $44,030 $46,231 $48,543 $50,970
BW $1,536 $1,613 $1,693 $1,778 $1,867 $1,960
H $19.200 $20.160 $21.168 $22.226 $23.338 $24.505
RECREATION A $39,936 $41,933 $44,030 $46,231 $48,543 $50,970
SUPERVISOR II BW $1,536 $1,613 $1,693 $1,778 $1,867 $1,960
H $19.200 $20.160 $21.168 $22.226 $23.338 $24.505
SENIOR SITE MANAGER A $39,936 $41,933 $44,030 $46,231 $48,543 $50,970
BW $1,536 $1,613 $1,693 $1,778 $1,867 $1,960
H $19.200 $20.160 $21.168 $22.226 $23.338 $24.505
PROCUREMENT A $39,936 $41,933 $44,030 $46,231 $48,543 $50,970
SPECIALIST BW $1,536 $1,613 $1,693 $1,778 $1,867 $1,960
H $19.200 $20.160 $21.168 $22.226 $23.338 $24.505
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 250
MANAGEMENT, ADMINISTRATIVE AND SUPPORT PERSONNEL
EFFECTIVE OCTOBER 1,2014
(GROUP III)
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
PERMIT FACILITATOR A $38,034 $39,935 $41,932 $44,029 $46,230 $48,542
BW $1,463 $1,536 $1,613 $1,693 $1,778 $1,867
H $18.285 $19.200 $20.160 $21.168 $22.226 $23.337
ZONING REVIEW COORDINATOR A $38,034 $39,935 $41,932 $44,029 $46,230 $48,542
BW $1,463 $1,536 $1,613 $1,693 $1,778 $1,867
H $18.285 $19.200 $20.160 $21.168 $22.226 $23.337
CENTRAL SERVICES A $38,034 $39,935 $41,932 $44,029 $46,230 $48,542
SPECIALIST II BW $1,463 $1,536 $1,613 $1,693 $1,778 $1,867
H $18.285 $19.200 $20.160 $21.168 $22.226 $23.337
ZONING TECHNICIAN/ASST. A $38,034 $39,935 $41,932 $44,029 $46,230 $48,542
BW $1,463 $1,536 $1,613 $1,693 $1,778 $1,867
H $18.285 $19.200 $20.160 $21.168 $22.226 $23.337
DEPUTY CITY CLERK I A $34,498 $36,223 $38,035 $39,936 $41,933 $44,030
BW $1,327 $1,393 $1,463 $1,536 $1,613 $1,693
H $16.586 $17.415 $18.286 $19.200 $20.160 $21.168
ACCOUNTS PAYABLE A $34,498 $36,223 $38,035 $39,936 $41,933 $44,030
TECHNICIAN BW $1,327 $1,393 $1,463 $1,536 $1,613 $1,693
H $16.586 $17.415 $18.286 $19.200 $20.160 $21.168
ACCOUNTS RECEIVABLE A $34,498 $36,223 $38,035 $39,936 $41,933 $44,030
TECHNICIAN BW $1,327 $1,393 $1,463 $1,536 $1,613 $1,693
H $16.586 $17.415 $18.286 $19.200 $20.160 $21.168
RECORDS CLERK II A $34,498 $36,223 $38,035 $39,936 $41,933 $44,030
BW $1,327 $1,393 $1,463 $1,536 $1,613 $1,693
H $16.586 $17.415 $18.286 $19.200 $20.160 $21.168
DEPT. HEAD SECRETARY A $34,498 $36,223 $38,035 $39,936 $41,933 $44,030
BW $1,327 $1,393 $1,463 $1,536 $1,613 $1,693
H $16.586 $17.415 $18.286 $19.200 $20.160 $21.168
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 251
MANAGEMENT, ADMINISTRATIVE AND SUPPORT PERSONNEL
EFFECTIVE OCTOBER 1,2014
(GROUP III)
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
SPECIAL EVENTS A $32,855 $34,498 $36,223 $38,034 $39,936 $41,933
COORDINATOR BW $1,264 $1,327 $1,393 $1,463 $1,536 $1,613
H $15.796 $16.586 $17.415 $18.286 $19.200 $20.160
ADMINISTRATIVE A $31,292 $32,856 $34,499 $36,224 $38,035 $39,937
SECRETARY BW $1,204 $1,264 $1,327 $1,393 $1,463 $1,536
H $15.044 $15.796 $16.586 $17.415 $18.286 $19.200
PERMIT COORDINATOR A $31,292 $32,856 $34,499 $36,224 $38,035 $39,937
BW $1,204 $1,264 $1,327 $1,393 $1,463 $1,536
H $15.044 $15.796 $16.586 $17.415 $18.286 $19.200
PROJECT COORDINATOR A $31,292 $32,856 $34,499 $36,224 $38,035 $39,937
BW $1,204 $1,264 $1,327 $1,393 $1,463 $1,536
H $15.044 $15.796 $16.586 $17.415 $18.286 $19.200
POOL SUPERVISOR (PT) A $26,218 $27,528 $28,905 $30,350 $31,868 $33,461
BW $1,008 $1,059 $1,112 $1,167 $1,226 $1,287
H $15.756 $16.544 $17.371 $18.239 $19.151 $20.109
RECREATION LEADER A $25,746 $27,033 $28,385 $29,804 $31,294 $32,859
BW $990 $1,040 $1,092 $1,146 $1,204 $1,264
H $12.378 $12.997 $13.646 $14.329 $15.045 $15.797
PLANNING ASSISTANT A $22,338 $23,455 $24,628 $25,859 $27,152 $28,510
BW $859 $902 $947 $995 $1,044 $1,097
H $10.74 $11.28 $11.84 $12.43 $13.05 $13.71
OFFICE SUPPORT (FT) A $21,485 $22,559 $23,687 $24,872 $26,115 $27,421
BW $826 $868 $911 $957 $1,004 $1,055
H $10.329 $10.846 $11.388 $11.957 $12.555 $13.183
OFFICE SUPPORT (PT) A $19,487 20,461 21,484 22,559 23,687 24,871
BW $750 $787 $826 $868 $911 $957
H $9.369 $9.837 $10.329 $10.845 $11.388 $11.957
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 252
MANAGEMENT, ADMINISTRATIVE AND SUPPORT PERSONNEL
EFFECTIVE OCTOBER 1,2014
(GROUP III)
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
GENERAL LABORER A $16,806 $17,647 $18,529 $19,456 $20,428 $21,450
BW $646 $679 $713 $748 $786 $825
H $8.080 $8.484 $8.908 $9.354 $9.821 $10.312
LIFE GUARD (PT) A $23,785 $24,974 $26,223 $27,534 $28,911 $30,356
BW $915 $961 $1,009 $1,059 $1,112 $1,168
H $14.294 $15.009 $15.759 $16.547 $17.374 $18.243
INSTRUCTOR (PT) A $26,223
BW $1,009
H $15.759
RECREATION AIDE (PT) A $14,976
BW $576
H $9.000
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 253
AFSCME COLLECTIVE BARGAINING EMPLOYEE GROUP
EFFECTIVE OCTOBER 1, 2014
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
GRDS/LANDSCAPE A $50,969 $53,518 $56,194 $59,003 $61,954 $65,051
MAINTENANCE SUPERVISOR BW $1,960 $2,058 $2,161 $2,269 $2,383 $2,502
H $24.505 $25.730 $27.016 $28.367 $29.785 $31.275
MOTOR POOL SUPERVISOR A $45,344 $47,612 $49,992 $52,492 $55,116 $57,872
BW $1,744 $1,831 $1,923 $2,019 $2,120 $2,226
H $21.800 $22.890 $24.035 $25.236 $26.498 $27.823
SENIOR CODE ENFORCEMENT A $45,344 $47,611 $49,992 $52,491 $55,116 $57,872
OFFICER BW $1,744 $1,831 $1,923 $2,019 $2,120 $2,226
H $21.800 $22.890 $24.035 $25.236 $26.498 $27.823
CODE ENFORCEMENT A $43,184 $45,343 $47,610 $49,991 $52,490 $55,115
OFFICER II BW $1,661 $1,744 $1,831 $1,923 $2,019 $2,120
H $20.761 $21.799 $22.889 $24.034 $25.236 $26.497
CODE ENFORCEMENT A $35,527 $37,303 $39,168 $41,126 $43,183 $45,342
OFFICER I BW $1,366 $1,435 $1,506 $1,582 $1,661 $1,744
H $17.080 $17.934 $18.831 $19.772 $20.761 $21.799
AUTO MECHANIC A $35,527 $37,303 $39,168 $41,126 $43,183 $45,342
BW $1,366 $1,435 $1,506 $1,582 $1,661 $1,744
H $17.080 $17.934 $18.831 $19.772 $20.761 $21.799
HEAVY EQUIPMENT OPERATOR A $33,835 $35,527 $37,304 $39,169 $41,127 $43,184
BW $1,301 $1,366 $1,435 $1,506 $1,582 $1,661
H $16.267 $17.080 $17.934 $18.831 $19.773 $20.761
AUTOMATED EQUIPMENT A $33,835 $35,527 $37,304 $39,169 $41,127 $43,184
OPERATOR BW $1,301 $1,366 $1,435 $1,506 $1,582 $1,661
H $16.267 $17.080 $17.934 $18.831 $19.773 $20.761
LEAD WORKER II A $33,835 $35,527 $37,304 $39,169 $41,127 $43,184
BW $1,301 $1,366 $1,435 $1,506 $1,582 $1,661
H $16.267 $17.080 $17.934 $18.831 $19.773 $20.761
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 254
AFSCME COLLECTIVE BARGAINING EMPLOYEE GROUP
EFFECTIVE OCTOBER 1, 2014
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
WASTE COLLECTION DRIVER A $30,689 $32,223 $33,834 $35,526 $37,302 $39,167
BW $1,180 $1,239 $1,301 $1,366 $1,435 $1,506
H $14.754 $15.492 $16.267 $17.080 $17.934 $18.831
MAINTENANCE WORKER III A $30,689 $32,223 $33,834 $35,526 $37,302 $39,167
BW $1,180 $1,239 $1,301 $1,366 $1,435 $1,506
H $14.754 $15.492 $16.267 $17.080 $17.934 $18.831
LEAD WORKER A $27,837 $29,229 $30,690 $32,225 $33,836 $35,528
BW $1,071 $1,124 $1,180 $1,239 $1,301 $1,366
H $13.383 $14.052 $14.755 $15.493 $16.267 $17.081
MAINTENANCE WORKER II A $26,512 $27,837 $29,229 $30,691 $32,225 $33,837
BW $1,020 $1,071 $1,124 $1,180 $1,239 $1,301
H $12.746 $13.383 $14.053 $14.755 $15.493 $16.268
REFUSE COLLECTOR A $26,512 $27,837 $29,229 $30,691 $32,225 $33,837
BW $1,020 $1,071 $1,124 $1,180 $1,239 $1,301
H $12.746 $13.383 $14.053 $14.755 $15.493 $16.268
MAINTENANCE WORKER 1 A $24,047 $25,249 $26,511 $27,837 $29,229 $30,690
BW $925 $971 $1,020 $1,071 $1,124 $1,180
H $11.561 $12.139 $12.746 $13.383 $14.052 $14.755
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 255
PBA COLLECTIVE BARGAINING EMPLOYEE GROUP
EFFECTIVE OCTOBER 1, 2014
SALARY
CLASS TITLE RANGE 1 2 3 4 5 6
POLICE MAJOR A $80,580 $84,609 $88,839 $93,281 $97,945 $102,843
(NON-BARGAINING) BW $3,099 $3,254 $3,417 $3,588 $3,767 $3,955
H $38.740 $40.677 $42.711 $44.847 $47.089 $49.444
POLICE CAPTAIN A $75,570 $79,349 $83,316 $87,482 $91,856 $96,449
(BARGAINING UNIT) BW $2,907 $3,052 $3,204 $3,365 $3,533 $3,710
H $36.332 $38.148 $40.056 $42.059 $44.161 $46.370
POLICE LIEUTENANT A $71,971 $75,569 $79,348 $83,315 $87,481 $91,855
(BARGAINING UNIT) BW $2,768 $2,907 $3,052 $3,204 $3,365 $3,533
H $34.601 $36.331 $38.148 $40.055 $42.058 $44.161
POLICE SERGEANT A $61,271 $64,335 $67,552 $70,929 $74,476 $78,200
(BARGAINING UNIT) BW $2,357 $2,474 $2,598 $2,728 $2,864 $3,008
H $29.457 $30.930 $32.477 $34.101 $35.806 $37.596
POLICE TRAINING OFFICER A $52,929 $55,576 $58,354 $61,272 $64,336 $67,552
(BARGAINING UNIT) BW $2,036 $2,138 $2,244 $2,357 $2,474 $2,598
H $25.447 $26.719 $28.055 $29.458 $30.931 $32.477
POLICE OFFICER A $48,008 $50,408 $52,928 $55,575 $58,354 $61,271
(BARGAINING UNIT) BW $1,846 $1,939 $2,036 $2,137 $2,244 $2,357
H $23.081 $24.235 $25.446 $26.719 $28.055 $29.457
COMMUNICATION
OFFICER A $34,498 $36,223 $38,034 $39,936 $41,933 $44,029
(NON-BARGAINING) BW $1,327 $1,393 $1,463 $1,536 $1,613 $1,693
H $16.586 $17.415 $18.286 $19.200 $20.160 $21.168
PUBLIC SERVICE AIDE A $19,761 $20,749 $21,786 $22,875 $24,019 $25,220
(NON-BARGAINING) BW $760.02 $798.02 $837.92 $879.82 $923.81 $970.00
H $9.500 $9.975 $10.474 $10.998 $11.548 $12.125
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 256
GLOSSARY
A Account. A term used to identify an individual asset, liability, expenditure control,
revenue control, encumbrance control, or fund balance.
Accounting System. The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial position and
results of operations of a government or any of its funds, fund types, balanced
account groups, or organizational components.
Accrual Basis of Accounting. The method which records revenues when earned
(whether or not cash is then received) and records expenditures when goods or
services are received (whether or not cash is disbursed at that time)
Ad Valorem Tax. Property taxes calculated as a percentage of the value of real or
personal property. The percentage is expressed in mils (thousandths of dollars).
Appropriation. The authorization by the governing body to make payments or incur
obligations for specific purposes.
Appropriated Fund Balance. The amount of surplus funds available to finance
operations of that fund in a subsequent year or years.
Assessed Value. A valuation set upon real estate by Miami‐Dade County Property
Appraiser as a basis for levying real property taxes (Ad Valorem Tax).
Asset. Resources owned or held by a government, which have monetary value.
B Balanced Budget. Occurs when planned expenditures equal anticipated revenues. In
Florida, it is a requirement that the budget submitted to the City Commission be
balanced.
Balance Sheet. The basic financial statement, which discloses the assets, liabilities,
and equities of an entity at a specified date in conformity with GAAP.
Bond. A written promise to pay a designated sum of money (the principal) at a
specific date in the future, along with periodic interest at a specific rate. The payment
on bonds are identified as Debt Service. Bonds are generally used to obtain long‐term
financing for capital improvements.
Bond Funds. Resources derived from issuance of bonds for specific purposes and
related Federal project grants used to finance capital expenditures.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 257
Bond Rating. A rating (made by an established bond rating company) from a schedule
of grades indicating the probability of timely repayment of principal and interest on
bonds issued.
Budget (operating). A plan of financial operation embodying an estimate of proposed
expenditures for a given fiscal year and the proposed means of financing them
(revenue estimates). The term is also used for the officially authorized expenditure
ceilings under which a government and its departments operate.
Budget Document (Program and Financial Plan). The official written statement
prepared by the City staff reflecting the decisions made by the Commission in their
budget deliberations.
Budget Ordinance. The schedule of revenues and expenditures for the upcoming
fiscal year by fund, which is adopted by the City Commission each year.
Budgetary Basis. This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAAP, cash,
or modified accrual.
Budget Message. A general discussion of the proposed budget written by the City
Manager to the City Commission.
Budget Schedule. The schedule of key dates which a government follows in the
preparation and adoption of the budget.
C CAFR. Comprehensive Annual Financial Report.
CALEA. Commission Accreditation of Law Enforcement Agencies.
Capital Improvement Program. A projection of capital (long‐lived and significant)
expenditures over the coming five years. The method of financing is also indicated.
Capital Improvement Fund. An account used to segregate a portion of the
government's equity to be used for future capital program expenditures. The amount
of capital reserve is roughly equal to the government's annual equipment
depreciation and an amount identified as being needed for future capital acquisition.
Capital Outlay. Fixed assets, which have a value of $1,000 or more and have a useful
economic lifetime of more than one year; or assets of any value if the nature of the
item is such that it must be controlled for custody purposes as a fixed asset.
Capital Project. Major construction, acquisition, or renovation activities, which add
value to a government's physical assets or significantly increase their useful life. Also
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 258
called capital improvement.
Capital Projects Budget. A fiscal year budget for capital expenditures, i.e. items or
projects of significant value with a probable life of one or more years, and the means
of financing them.
CIT. Crisis Intervention Training.
CITT. Citizen’s Independent Transportation Trust.
Consumer Price Index (CPI). A statistical description of price levels provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost
of living (i.e., economic inflation).
Contingency Account. An appropriation of money set aside for unexpected expenses.
The amount needed is transferred by City Commission action to supplement the
appropriate expenditure account.
Contractual Services. Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include utilities, rent, maintenance
agreements, and professional consulting services.
County Wide Service Area. As the area wide government, Miami‐Dade County has
the responsibility to provide certain services to all residents. The countywide services
include: public health care, sheriff, jails, courts, mass transportation, environmental
protection, certain parks and public works activities, elections, tax collection,
property appraisal and social service programs. The revenue to pay for countywide
services comes from property and gas taxes, licenses, charges for services,
intergovernmental aid, fines and forfeitures, transfers and interest earnings.
CP. Capital Projects.
D Debt Service Fund. Fund used to account for the accumulation of resources for and
payment of general long term debt principal, interest, and related costs. The
payment of principal and interest on borrowed funds.
Department. A major administrative division of the City, which indicates overall
management responsibility for an operation or a group of related operations within a
functional area. A department usually has more than one program and may have
more than one fund.
Disbursement. The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program. A voluntary award program
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 259
administered by the Government Finance Officers Association to encourage
governments to prepare effective budget documents.
E EAR. Evaluation and Appraisal Report.
Employee (or Fringe) Benefits. Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the
government's share of costs for Social Security and the deferred compensation,
medical, and life insurance plans.
Encumbrance. Commitments of funds for contracts and services to be performed.
When encumbrances are recorded, available appropriations are correspondingly
reduced.
Enterprise Fund. Funds established to account for operations, which are financed and
operated in a manner similar to private enterprises. The intent is that the expense of
providing services to the public on a continuing basis (including depreciation) be
financed or recovered primarily through user fees.
Estimated Revenues. Projections of funds to be received during the fiscal year.
Expenditure. The cost of goods delivered or services provided, including operating
expenses, capital outlays, and debt service. Includes such things as paying salaries of
police, fire and others, purchasing materials, electricity, water and gas and making
long‐term debt payments.
F Final Budget. Term used to describe revenues and expenditures for the upcoming
year beginning October 1st and ending September 30th.
Financial Policy. A government’s policies with respect to revenues, spending, and
debt management as these relate to government services, programs and capital
investments. Fiscal policy provides an agreed‐upon set of principles for the planning
and programming of government budgets and their funding.
Fiscal Year. The 12‐month period to which the annual budget applies. The City’s fiscal
year begins October 1st and ends on September 30th.
Fixed Assets. Assets of long‐term character that are intended to continue to be held
or used, such as land, building, machinery, furniture, and other equipment.
Franchise. A special privilege granted by a government permitting the continuing use
of public property, such as city streets, and usually involving the elements of
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 260
monopoly and regulation.
Franchise Fees. Fees levied by the City in return for granting a privilege, which
permits the continual use of public property such as city streets, and usually involves
the elements of monopoly and regulation.
Fund. An independent fiscal and accounting entity with a self‐balancing set of
accounts. Funds are established to attain certain objectives or to simply segregate
activities. Examples are the Refuse Collection and Recycling Fund and the
Stormwater Utility Fund.
Fund Balance. The excess of assets over liabilities for a fund. A negative fund balance
is sometimes called a deficit.
G GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and
procedures that define accepted accounting principles.
General Fund. The fund that is available for any legal authorized purpose and which
is therefore used to account for all revenues and all activities except those required
to be accounted for in another fund. Note: The General Fund is used to finance the
ordinary operations of a governmental unit. The entity receives revenue from a
specific source and spends it on specific activities.
General Ledger. A book, file, or other device, which contains the accounts needed to
reflect the financial position and the results of operations of an entity. In double
entry bookkeeping, the debits and credits in the general ledger are equal; therefore,
the debit balances equal the credit balances.
General Obligation Bonds. Bonds for the payment of which the full faith and credit of
the issuing government are pledged. In issuing its general obligation bonds, the City
of South Miami pledges to levy whatever property tax is needed to repay the bonds
for any particular year. General Obligation Bonds cannot be issued without voter
approval and are usually issued with maturities of between 15 and 30 years.
GF. General Fund.
GFOA. Government Finance Officers Association.
Goal. An attainable target for an organization. An organization's vision of the future.
Goals and Objectives. A narrative in each department which establishes a program of
non‐routine, or especially emphasized, intentions and tasks for each City department
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 261
or sub‐department during a one‐year period. It is not necessarily a fiscal period.
GOB. General Obligation Bond.
Grant. A contribution by one governmental unit to another. The contribution is
usually made to aid in the support of a specified function (for example, education),
but it is sometimes also for general purposes.
I Infrastructure. The physical assets of a government (e.g., streets, water, sewer, public
buildings and parks).
Inter‐fund Transfer. Equity transferred from one fund to another.
Intergovernmental Revenue. Funds received from federal, state, and other local
governmental sources in the form of grants and shared revenues.
L Liabilities. Debts or other legal obligation arising out of transactions in the past,
which must be liquidated, renewed, or refunded at some future date. This term does
not include encumbrances.
Line Item. A specific item defined by detail in a separate account in the financial
records. Revenue and expenditure justifications are reviewed, anticipated and
appropriated at this level.
LTG. Long Term Goals.
M Mil of Tax. A rate of tax equal to $1 for each $1,000 of assessed property value. So if
your house has a taxable value of $50,000 and the millage rate is 1, then you would
pay $50 in taxes, and if the millage rate is 10, then you would pay $500 in taxes.
Millage Rate. One mil equals $1 of tax for each $1,000 of property value. The millage
rate is the total number of mils of tax assessed against this value.
Modified Accrual Accounting. A basis of accounting in which revenues are recorded
when collectable within the current period or soon enough thereafter to be used to
pay liabilities of the current period, and expenditures are recognized when the
related liability is incurred.
N Non‐Departmental Appropriations (Expenditures). The costs of government services
or operations which are not directly attributable to City Departments.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 262
O Objective. A specific measurable and observable activity which advances the
organization toward its goal.
Objects of Expenditure. Expenditure classifications based upon the types or
categories of goods and services purchased.
Obligations. Amounts which a government may be legally required to meet out of its
resources. They include not only actual liabilities, but also encumbrances not yet
paid.
Operating Budget. The City’s financial plan which outlines proposed expenditures for
the coming fiscal year and estimates the revenues which will be used to finance
them.
Operating Revenue. Funds that the government receives as income to pay for
ongoing operations. It includes such items as taxes, fees from specific services,
interest earning, and grant revenues. Operating revenues are used to pay for day to
day services.
Ordinance. A formal legislative enactment by the City Commission of South Miami. A
law.
OSHA. Occupation Safety & Health Administration.
P Personal Services. Expenditures for salaries, wages, and related employee benefits.
Policy. A plan, course of action or guiding principle, designed to set parameters for
decisions and actions.
Productivity. A measure of the service output of City programs compared to the per
unit of resource input invested.
Programs and Objectives. The descriptions of the structure, purposes, activities, tasks
and volumes or frequencies of each organizational unit shown in the budget. The
period spans the fiscal year.
Property Tax Rate. A tax based on the value of the property. It is also called an Ad
Valorem tax. The tax is determined by multiplying the taxable value of the property
by the millage rate. So if your house has a taxable value of $300,000 and the millage
rate is 1, then you would pay $300 in taxes, and if the millage rate is 10, then you
would bay $3,000 in taxes.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 263
R Reserve. An account used either to set aside budgeted revenues that are not
required for expenditure in the current budget year or to earmark revenues for a
specific future purpose.
Revenue. Money that the City of South Miami receives from a variety of sources such
as property taxes, permits and fees, utility and sales taxes, charges for services,
grants, franchise fees and license fees that it uses to pay for service delivery and
other items.
Risk Management. The identification and control of risk and liabilities incurred by a
local government to conserve resources from accidental loss.
Rollback Millage Rate. The millage necessary to raise the same amount of Ad
Valorem tax revenue as the previous year, excluding taxes from new construction. It
represents the millage rate level for no tax increase.
S Special Assessment. A compulsory levy made against certain properties to defray
part or all of the cost of a specific improvement or service deemed to primarily
benefit those properties. All tax‐exempt property in the affected area will also have
to pay the special assessment.
STG. Short Term Goals.
Surplus. The use of the term “surplus” in governmental accounting is generally
discouraged because it creates a potential for misleading inference. Undesignated
fund balance is used instead. The concept of “net worth” in commercial accounting is
comparable to “fund balance” in government accounting. That portion of the fund
balance, which is not reserved for specific purposes or obligations is called the
undesignated fund balance: it is the true “surplus”.
SW. Stormwater.
T Tax Base. Total assessed valuation of real property within the City.
Tax Levy. The total amount to be raised by general property taxes for purposes
specified in the Tax Levy Ordinance.
Tax Rate. The amount of tax levied for each $1,000 of assessed valuation.
Taxing Limit. The maximum rate at which the City may levy a tax, which for Florida
municipalities is 10 mils, or $10 per thousand dollars of assessed value.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 264
TF. Transportation Fund.
TRIM. Truth in millage (section 200.065, Florida Statute).
U Undesignated Fund Balance. That portion of the fund balance available for use in
subsequent budgets. The term is preferable over the commonly used and ill‐defined
“surplus.”
User Fee. Charges for specific services provided only to those paying such charges.
Examples would be stormwater utility and refuse collection, disposal and recycling.
Utility Taxes. Municipal charges levied by the City on every purchase of a public
service within its corporate limits. Public service includes electricity, gas, fuel oil,
water, and telephone service.
W Workload Indicators. An indication of the output of a department. It may consist of
transactions, products, events, services or persons served.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 265
City of South Miami
6130 Sunset Drive
Miami, FL 33143
305-663-6343
www.southmiamifl.gov