_agenda 6130 Sunset Drive – South Miami, Florida 33143 - 305-663-6340 – www.southmiamifl.gov Page 1
CITY OF SOUTH MIAMI
City Commission Steven J. Alexander
Philip K. Stoddard, Ph.D, Mayor City Manager
Walter Harris, Vice Mayor Maria M. Menendez, CMC
Bob Welsh, Commissioner City Clerk
Josh Liebman, Commissioner Thomas F. Pepe, Esq.
Gabriel Edmond, Commissioner City Attorney
CITY COMMISSION MEETING AGENDA
TUESDAY, SEPTEMBER 16, 2014, 7:00 PM
CITY HALL/COMMISSION CHAMBERS
6130 SUNSET DRIVE
SOUTH MIAMI, FLORIDA
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE
BEEN REGISTERED WITH THE CITY CLERK
G. PRESENTATIONS
a) Proclamation: “National Employer Support of the Guard and Reserve Week”
b) Founder Friends of the Underline
H. APPROVAL OF MINUTES
a) Minutes of September 2 , 2014
I. CITY MANAGER’S REPORT
J. CITY ATTORNEY’S REPORT
[City Attorney reminder: Remarks are limited to those matters that are
not quasi-judicial. Any comment on a quasi-judicial matter may be made
when the item is called and the speaker is under oath.]
K. PUBLIC REMARKS
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L. COMMISSION REPORTS, DISCUSSION & REMARKS
M. CONSENT AGENDA
1. A Resolution declaring that the personal property, described in the attached list,
is “surplus” and authorizing the City Manager to sell the “surplus” items at
auction. 3/5
(City Manager-Central Services)
2. A Resolution authorizing the City Manager to enter into a contract with the
Marlin Engineering Inc. for a total expenditure not to exceed $59,880 and to
expend $5,120 over the proposal amount for unknown factors for West
Pinecrest Villas Traffic Calming Design. 3/5
(City Manager-Public Works)
3. A Resolution authorizing the City Manager to negotiate and to enter into a
contract with the Civil Works Inc. for a total expenditure not to exceed $77,705,
and to expend $2,295 over the proposal amount for unknown factors for Twin
Lakes Drainage Design. 3/5
(City Manager-Public Works)
4. A Resolution authorizing the City Manager to negotiate and enter into a contract
with Better Air Conditioning, LLC. for a new AC unit installation at the Gibson-
Bethel Community Center. 3/5
(City Manager-Public Works)
5. A Resolution relating to budget; authorizing a transfer of $12,000.00 from
Salaries - Part Time account to Maintenance and Repair - Operating Equipment
account. 3/5
(City Manager-Parks & Recreation)
6. A Resolution appointing Officer Paul Rodriguez to serve on the Pension Board
for a two-year term ending September 15, 2016. 3/5
(City Commission)
N. RESOLUTION(S)
QUASI-JUDICIAL WARNING:
6130 Sunset Drive – South Miami, Florida 33143 - 305-663-6340 – www.southmiamifl.gov Page 3
THE FOLLOWING MATTER IS CONSIDERED TO BE QUASI-JUDICIAL AND YOU
MAY NOT HAVE ANY VERBAL COMMUNICATION WITH ANYONE UNTIL THE
QUASI-JUDICIAL MATTER IS RESOLVED, AND THE MEETING AT WHICH IT IS
HEARD IS ADJOURNED. IN ADDITION, THERE ARE OTHER RESTIRCTIONS THAT
ARE MORE FULLY SET FORTH AT THE END OF THIS AGENDA.
7. A Resolution relating to an appeal of a decision of the Environmental Review and
Preservation Board regarding the approval of a signage installation located at
5701 Sunset Drive. 3/5
(City Manager-Planning & Zoning)
8. A Resolution authorizing the City Manager to execute a one (1) year Interlocal
Agreement with Miami-Dade County for Information Technology maintenance
and support services for an annual amount of $165,500. 3/5
(City Manager)
9. A Resolution re-appointing Kate Reilley to serve on the Pension Board for a two-
year term ending October 1, 2016. 4/5
(Mayor Stoddard)
O. RESOLUTION(S) PUBLIC HEARING(S)
P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
10. An Ordinance granting to Florida Power & Light Company, its successors and
assigns, an electric franchise, imposing provisions and conditions relating
thereto, providing for monthly payments to the City of South Miami, and
providing for an effective date. 4/5
(City Manager)
11. An Ordinance amending Section 20-7.12 of the City of South Miami Land
Development Code concerning parking requirements for restaurants within the
Hometown District Overlay (HD-OV) Zone. (Deferred 9/02/14) 5/5
(City Manager-Planning & Zoning)
12. An Ordinance of the City of South Miami, Florida, amending Section 2-7,
Administrative department; functions and duties; creating a cost recovery
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administrative program; providing for repeal of ordinances in conflict; and
providing an effective date. 3/5
(City Manager)
13. An Ordinance relating to the fee schedule; amending ordinance 04-11-2077 to
change the title to “Schedule of Fees and Fines” and to increase some fees,
adding new fees, and deleting some fees from the schedule. 3/5
(City Manager)
Q. ORDINANCE(S) FIRST READING(S) PUBLIC HEARING(S)
R. ORDINANCE(S) FIRST READING
14. An Ordinance of City of South Miami adding section 20-5.10 “conditional use
permit” to the City’s Land Development Code and amending Section 20-4.4
(f)(2)(a) & (b) of off-street parking requirements to provide for granting of a
parking permit through a conditional use permit process. 5/5
(City Manager-Planning & Zoning)
S. ADJOURNMENT
THE CITY OF SOUTH MIAMI HAS A SIGNIFICANT GOVERNMENTAL INTEREST IN CONDUCTING EFFICIENT AND ORDERLY
COMMISSION MEETINGS. SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2-2.1(K)(2) OF THE CODE OF ORDINANCES
PROVIDES THAT “ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME
BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE
COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE
COMMISSION.”
PURSUANT TO FLORIDA STATUTE 286.0105, THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL
ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS
MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED
PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDIGS IS MADE WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY
THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT
AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW.
PURSUANT TO RESOLUTION No. 246-10-13280,“ANY INVOCATION THAT MAY BE OFFERED BEFORE THE START OF REGULAR
COMMISSION BUSINESS SHALL BE THE VOLUNTARY OFFERING OF A PRIVATE CITIZEN, FOR THE BENEFIT OF THE
COMMISSION AND THE CITIZENS PRESENT. THE VIEWS OR BELIEFS EXPRESSED BY THE INVOCATION SPEAKER HAVE NOT
BEEN PREVIOUSLY REVIEWED OR APPROVED BY THE COMMISSION, AND THE COMMISSION DOES NOT ENDORSE THE
RELIGIOUS BELIEFS OR VIEWS OF THIS, OR ANY OTHER SPEAKER.”
QUASI-JUDICIAL WARNING FOR CITY COMMISSION MEMBERS:
ANY AGENDA ITEM THAT HAS A QUASI-JUDICIAL WARNING IS CONSIDERED TO BE A QUASI-JUDICIAL MATTER. MEMBERS OF
THE CITY COMMISSION MAY NOT HAVE ANY VERBAL COMMUNICATION WITH ANYONE, OTHER THAN AT THE MEETING
SCHEDULED TO RESOLVE THE MATTER, UNTIL THE MATTER IS RESOLVED AT A PUBLIC MEETING AND THE MEETING IS
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ADJOURNED. YOU ARE PROHIBITED FROM MAKING ANY INDEPENDENT INVESTIGATION OF THIS MATTER OTHER THAN A
SITE VISIT OR MAKING WRITTEN REQUESTS FOR INFORMATION FROM CITY EMPLOYEES AND RECEIVING WRITTEN
RESPONSES FROM THEM IN THEIR OFFICIAL CAPACITY. ALL WRITTEN REQUESTS FOR INFORMATION AND RESPONSES
THERETO MUST BE FILED WITH THE CLERK AND A COPY MUST ALSO BE SENT TO THE PLANNING AND ZONING DIRECTOR IF
THE MATTER INVOLVES A LAND RELATED ISSUE. YOU MAY NOT HAVE ANY VERBAL COMMUNICATION WITH CITY
EMPLOYEES REGARDING THIS MATTER. YOU MAY NOT ENTER ONTO SOMEONE’S PROPERTY WITHOUT THEIR PERMISSION.
FURTHERMORE, YOU MAY NOT DISCUSS THE MATTER WITH THE PROPERTY OWNER OR ANYONE ELSE, INCLUDING
NEIGHBORS. YOU MUST, IN WRITING, ADVISE THE CLERK OF THE DATE AND TIME OF YOUR SITE VISIT AND, IF THIS MATTER
INVOLVES LAND USE, YOU MUST ALSO SEND A COPY TO THE PLANNING AND ZONING DIRECTOR. ALL INFORMATION THAT
YOU OBTAIN ON THIS MATTER, OTHER THAN YOUR PERSONAL OBSERVATIONS AT A SITE VISIT AND WRITTEN INFORMATION
PROVIDED BY STAFF, MUST BE PRESENTED TO YOU AT THE DULY NOTICED PUBLIC MEETING DURING WHICH THE APPLICANT
SHALL BE GIVEN AN OPPORTUNITY TO PRESENT THE APPLICATION AND ANY EVIDENCE IN SUPPORT OF THE APPLICATION. IF
THERE IS A BREAK IN THE MEETING, YOU MAY NOT ALLOW OTHERS TO SPEAK TO YOU ABOUT THE MATTER OR ALLOW THEM
TO PROVIDE YOU WITH ANY INFORMATION ABOUT THE MATTER. IF THE MATTER REQUIRES MORE THAN ONE HEARING,
YOU MAY NOT DISCUSS THE MATTER WITH ANYONE, UNTIL THE MATTER IS RESOLVED BY A FINAL WRITTEN RESOLUTION
OR, IF APPLICABLE, ORDINANCE, AND, EVEN THEN, NOT UNTIL THE MEETING IS ADJOURED. IF YOU RECEIVE AN EMAIL OR
ANY WRITTEN OR PRINTED INFORMATION ABOUT THE MATTER BEFORE THE ADJOURNMENT OF THE HEARING AT WHICH A
FINAL DECISION IS MADE FROM ANYONE OTHER THAN CITY EMPLOYEES ACTING IN THEIR OFFICIAL CAPACITY, YOU MAY
READ IT BUT YOU ARE NOT ALLOWED TO RESPOND TO IT AND YOU ARE REQUIRED TO IMMEDIATELY PROVIDE A COPY OF
ANY WRITTEN COMMUNICATION OR DOCUMENT YOU RECEIVE CONCERNING THIS MATTER TO THE CITY CLERK, AND A COPY
MUST ALSO BE SENT TO THE PLANNING AND ZONING DIRECTOR IF THE MATTER INVOLVES A LAND RELATED ISSUE. IN
ADDITION, IF YOU RECEIVE ANY VERBAL, OR WRITTEN COMMUNICATION (OTHER THAN WHAT HAS ALREADY BEEN
DELIVERED TO THE CLERK AND THE PLANNING AND ZONING DIRECTOR) YOU ARE REQUIRED TO DISCLOSE IT AT THE PUBLIC
MEETING AND, IF IT WAS VERBAL, YOU ARE REQUIRED TO WRITE A MEMORANDUM THAT INCLUDES THE INFORMATION
RECEIVED AND THE NAME AND ADDRESS OF THE PERSON PROVIDING THE INFORMATION, AS WELL AS THE DATE, TIME AND
PLACE WHERE THE COMMUNICATION TOOK PLACE. THIS DOCUMENT MUST BE DELIVERED AS SOON THEREAFTER AS
POSSIBLE TO THE CITY CLERK, AND IF APPLICABLE TO A LAND RELATED ISSUE, A COPY MUST ALSO BE DELIVERED TO THE
PLANNING AND ZONING DIRECTOR.