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_Ha1 2 3 ~ 10 City of South Miami Regular City Commission Minutes September 2, 2014 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) e. ROLL CALL 11 The following members of the City ComIT)ission were present: Mayor Stoddard, Vice 12 Mayor Harris, Commissioner Welsh, CommissionerLiebman, Commissioner Edmond. 13 14 Also in attendance were: City Manager Steve Alexander, City Attorney Thomas F. 15 Pepe, Esq., City Clerk Maria M. Menendez, CMe. l~ 26 D. MOMENT OF SILENCE E. PLEDGE OF ALLEGIANCE F. LOBBYIST(S»ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN REGISTERED WITH THE CITY CLERK G. PRESENTATIONS ill Certificates of Appreciation to Back-to-School Backpack Giveaway Contributors 27 b) Madelaine Volum with the Guardian ad Litem Program addressed the Commission 28 urging to increase awareness for the need of volunteers. 29 30 3~ 35 c) Chief Landa presented the Courteous Officer of the Month to Officer Sujey Espinosa. H. APPROVAL OF MINUTES a) Minutes of August 19,2014 36 The Minutes of August 19, 2014 were unanimously approved as presented. 38 CITY COMMISSION MINUTES September 2, 2014 1 1 2 4 5 I. J. CITY MANAGER'S REPORT (See attached) CITY AITORNEY'S REPORT 6 The following is a summary of City Attorney's Report: Working with FPL on the 7 franchise agreement; preparing a form for RFP purposes; working with Sandals Resorts 8 regarding an agreement. 18 K. PUBLIC REMARKS 11 12 The following individuals addressed the Commission: Antoinette Fischer, Yvonne 13 Beckman, Pam Lahif( Dick Ward. COMMISSION REPORTS, DISCUSSION & REMARKS 16 17 The following is a summary of Commission remarks: a minute of silence for 18 recently executed Pinecrest resident and free lance reporter in Syria; Neighbors Association is 19 organizing a citywide get together; commending the Mayor for sponsoring the resolution 20 regarding a ban on plastic bags; recommending a workshop on trash pile reform; commending 21 Chief Landa and the Police Department in general for the good work; the mural project for the 22 Community pool; donation of 100 flower trees. 24 27 M. CONSENT AGENDA 2. A Resolution opposing the proposed development of approximately 88 acres of pine rockland generally located along S.W. 152 street and S.W. 127th Avenue within unincorporated Miami-Dade County. 3/5 (Commissioner Welsh) 28 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve 29 Resolution No. 170-14-14264 opposing the proposed development of approximately 88 acres of 30 pine rockland generally located along S.W. 152 street and S.W. 127th Avenue within 31 unincorporated Miami-Dade County, passed by a 5 -0 vote: 32 Yea: CITY COMMISSION MINUTES September 2, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman 2 3 Nay: Commissioner Edmond None 3. A Resolution relating to budget; authorizing a transfer of $8,000 from Police Overtime account, to Police Holiday Overtime account. 3/5 (City Manager-Police) 4 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve 5 Resolution No. 171-14-14265 authorizing a transfer of $8,000 from Police Overtime account, to 6 Police Holiday Overtime account), passed by a 5 -0 vote: 7 10 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 4. A Resolution supporting the initiat.ives by local municipalities in Florida to lessen the negative impactof single-use plastic bags on our environment. 3/5 (Mayor Stoddard) 11 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve 12 Resolution No. 172-14-14266 supporting the initiatives by local municipalities in Florida to 13 lessen the negative impact of single-use plastic bags on our environment, passed by a 5 -0 14 vote: 15 18 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 5. A Resolution authorizing the City Manager to negotiate and enter into a contract with EMK General Service, Corp. for a total expenditure not to exceed $8,912.50 for the installation of Wi-Fi System antennas. CITY COMMISSION MINUTES September 2, 2014 3/5 (City Manager-Public Works) 3 1 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve 2 Resolution No. 173-14-14267 authorizing the City Manager to negotiate and enter into a 3 contract with EMK General Service, Corp. for a total expenditure not to exceed $8,912.50 for 4 the installation of Wi-Fi System antennas, passed by a 5 -0 vote: 5 8 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 6. A Resolution authorizing the City Manager to negotiate and enter into a contract with the Corradino Group for a total expenditure not to exceed $26,609.48 for Twin Lakes Traffic Calming Design. 3/5 (City Manager~Public Works) 9 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve 10 Resolution No. 174-14-14268 authorizing the City Manager to negotiate and enter into a 11 contract with the Corradino Group for a total expenditure not to exceed $26,609.48 for Twin 12 Lakes Traffic Calming Design, passed by a 5 -0 vote: 13 16 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 7. A Resolution authorizing the City Manager to negotiate and enter into a contract with H & R Paving, Inc. for a total expenditure not to exceed $404,211.80 Sunset Drive Improvements Phase V. 3/5 (City Manager-Public Works) 17 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve 18 Resolution No. 175-14-14269 authorizing the City Manager to negotiate and enter into a 19 contract with H & R Paving, Inc. for a total expenditure not to exceed $404,211.80 Sunset Drive 20 Improvements Phase V, passed by a 5 -0 vote: 21 Yea: CITY COMMISSION MINUTES September 2, 2014 Mayor Stoddard 4 5 Nay: N. RESOLUTION(S) Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 1. A Resolution acknowledging Commissioner Welsh's (Group Seat III) appointment of Stephen McCloskey, Jr., Esq, as the representative of Group Seat III, to serve on the Pension Board for the South Miami Pension Plan for a two-year term ending September 1,2016. 3/5 (Commissioner Welsh) 6 This item was pulled from the Conseht.Jor further clarification regarding the fact 7 that the appointee is not a resident of the City. Mr .. Pepethen explained that as per the 8 ordinance, Mr. McCloskey qualifies under the provision requiring two members with financial 9 background, and Mr. McCloskey d()es have financial background, therefore he meets that 10 criteria. 11 12 Moved by Commissioner Welsh, seconded byVice Mayor Harris, the motion to approve 13 Resolution No. 176-14-14270 acknowledging Commissioner Welsh's (Group Seat III) 14 appointment of Stephen McCloskey, Jr., Esq, as the representative of Group Seat III, to serve on 15 the Pension Board for the S()uth Miami Pension Plan for a two-year term ending September 1, 16 2016, passed by a 5 -0 vote: 17 Yea: Nay: 18 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 19 a) Resolution enacting a moratorium on issuance of permits to cut or otherwise kill 20 all trees until the existing tree protection ordinance can be amended to provide better 21 protections. 3/5 22 (Commissioner Welsh) 23 CITY COMMISSION MINUTES September 2, 2014 5 1 This item was approved as amended, by changing the deadline from October 1 to 2 November 1, 2014. In addition, language was added to retain the City Manager's emergency 3 clause. 4 5 Moved by Commissioner Welsh, seconded by Commissioner Edmond, the motion to 6 approve as amended, Resolution No. 177-14-14271 enacting a moratorium on issuance of 7 permits to cut or otherwise kill all trees until the existing tree protection ordinance can be 8 amended to provide better protections, passed by a 5 -0 vote: 9 Yea: Nay: 10 Mayor Stoddard .. Vice Mayor Harri~ Commissioner. Welsh Commissioner Liebman Commissioner Edmond None 11 b) A Resolution instructing the Planning Board and the Environmental Review and 12 Preservation Board to investigate thehe~clito make new house sizes compatible with the 13 existing neighborhoods in which they are, bullfand to make recommendations for changes to 14 the Land Development Code. 3/5 15 (Commissioner Liebmari' &'Cornmissioner Welsh) 16 17 Moved by Commissioner Welsh, seconded by Commissioner Harris, the motion to 18 approve Resolution No. 178.:..14-14272 instructing the Planning Board and the Environmental 19 Review and Preservation Board to investigate the need to make new house sizes compatible 20 with the existing neighborhoods in which they are built and to make recommendations for 21 changes to the Land Development Code, passed by a 5 -0 vote: 22 25 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 8. A Resolution consenting to and confirming the appointment of Quentin Pough, as the Director of the Department of Parks and Recreation for the City of South Miami, Florida. 3/5 (City Manager) CITY COMMISSION MINUTES September 2, 2014 6 1 Moved by Vice Mayor Harris, seconded by Commissioner Edmond, the motion to 2 approve Resolution No. 179-14-14273 consenting to and confirming the appointment of 3 Quentin Pough, as the Director of the Department of Parks and Recreation for the City of South 4 Miami, Florida, passed by a 5 -0 vote: 5 8 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2:. A Resolution consenting to and confirming the appointment of Kelly Barket, Jr., as the Director of the Department of Public Works for the City of South Miami, Florida. 3/5 (City Manager) 9 Moved by Vice Mayor Harris,s~conded by Mayor Stoddard, the motion to approve 10 Resolution No. 180-14-14274 consenting to andconfirming the appointment of Kelly Barket, Jr., 11 as the Director of the Dep~rtment of publicWorksfor the City of South Miami, Florida, passed 12 by a 5 -0 vote: 13 18 Yeer: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None O. RESOLUTION(S) PUBLIC HEARING{S) 10. A Resolution authorizing the City Manager to execute a five (5) year contract with Laz Parking Inc. 3/5 (City Manager) 19 The public hearing was opened and the following individual{s) addressed the 20 Commission: Yvonne Beckman. 21 CITY COMMISSION MINUTES September 2, 2014 7 1 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 2 Resolution No. 181-14-14275 authorizing the City Manager to execute a five (5) year contract 3 with Laz Parking Inc., passed by a 5 -a vote: 4 9 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S) 11. , c.,' An Ordinance amending S ettib h .. 20-7.12 of the City of South Miami Land Development Code concerning'parking requirements for restaurants within the Hometown District Overlay (HD::'OV) Zone. 5/5 (City Manager-Planning&Zoning) 10 After presentation by the City Manager, the public hearing was opened and the 11 following individual(s) addressed the Commission: Antoinette Fischer. 12 13 After discussion with staff, the consensus of the Commission was to have a report 14 after the first or second year of implementation of the proposed change to be able to evaluate 15 its overall effect. The Commissi.on also. asked for further information regarding the financial 16 impact as a whole, and recommended deferral. 17 18 Moved by Vice Mayor Harris, seconded by Commissioner Edmond, the motion to defer 19 An Ordinance amending Section 20-7.12 ofthe City of South Miami Land Development Code 20 concerning parking requirements for restaurants within the Hometown District Overlay (HD- 21 OV) Zone, passed by a 4 -1 vote: 22 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Edmond Commissioner Liebman 12. An Ordinance amending the City of South Miami Land Development Code Section 20-7.12 Permitted Uses; (A). Storefront Uses within the Hometown District Overlay, to amend its title and to reference special use status and CITY COMMISSION MINUTES September 2, 2014 8 requirements for schools. 3/5 (City Manager-Planning & Zoning) 1 2 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 3 Ordinance No. 18-14-2196 amending the City of South Miami Land Development Code Section 4 20-7.12 Permitted Uses; (A). Storefront Uses within the Hometown District Overlay, to amend 5 its title and to reference special use status and requirements for schools, passed by a 5 -0 vote: 6 11 12 13 Q. Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None ORDINANCE(S) FIRST READING(S) PUBLIC HEARING(S) 13. An Ordinance granti~k\g:FI()rida Power & Light Company, its successors and assigns, an electric franchise, imposing provisions and conditions relating thereto, ,providing for mohthly payments to the City of South Miami, and providihg for an effective date. 4/5 (CifyManager) Mr. Bill Garner,counsel for FPL addressed the Commission. 14 Mr. Pepe then provided clarification to the Commission regarding the revised 15 ordinance which was submitted at the meeting, substituting the one with the #13 previously 16 submitted with the package. 17 18 The public hearing was opened and the following individual(s) addressed the 19 Commission: Barry White, Ramon Ferrer with FPL. 20 21 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve as 22 amended An Ordinance granting to Florida Power & Light Company, its successors and assigns, 23 an electric franchise, imposing provisions and conditions relating thereto, providing for monthly 24 payments to the City of South Miami, and providing for an effective date, passed by a 5 -0 25 vote: 26 Yea: CITY COMMISSION MINUTES September 2, 2014 Mayor Stoddard Vice Mayor Harris 9 5 6 Nay: Commissioner Welsh Commissioner Liebman Commissioner Edmond None R. ORDINANCE(S) FIRST READING 14. An Ordinance of the City of South Miami, Florida, amending Section 2-7, Administrative department; functions and duties; creating a cost recovery administrative program. 3/5 (City Manager) :':;"'!,.;:' ',>:»}> Mr. Brimo presented this item withfllrther clarification. 7"'»< 8 Moved by Mayor Stoddard, seconded ~Y\:QmmiSSiol1er Liebman, the motion to approve 9 An Ordinance amending Section 2-7,Administrativ~department; functions and duties; creating 10 a cost recovery administrative program, passed by a 5'.., Ovote: 11 14 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissi.oner Liebman Commissioner Edmond None 15. An Ordinance relating to the fee schedule; amending ordinance 04-11-2077 to change the title to "Schedule of Fees and Fines" and to increase some fees, adding new fees, and deleting some fees from the schedule. 3/5 (City Manager) 15 The Commission discussed the proposed ordinance, making recommendations for 16 new fees such as one for solar panels permit. 17 18 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve An 19 Ordinance amending ordinance 04-11-2077 to change the title to "Schedule of Fees and Fines" 20 and to increase some fees, adding new fees, and deleting some fees from the schedule, passed 21 by a 4 -1 vote: 22 Yea: CITY COMMISSION MINUTES September 2, 2014 Mayor Stoddard Vice Mayor Harris 10 3 4 5 Nay: s. ADJOURNMENT Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES September 2, 2014 Commissioner Welsh Commissioner Liebman Commissioner Edmond Approved Philip K. Stoddard 11 To: Date: From: Re: THE CITY OF PLEASANT UVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission September 2, 2014 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering August 18, to August 31, 2014 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: Finance continues working on reviewing and updating the FY 2015 budget. The City's parking contractor has installed the first test Wi-Fi modem within the digital parking meter. The Wi-Fi modem continues working without issue. The City's Public Works Department continues working with FPL on obtaining the approval to use two of their respective poles and having them bring the antennas power. Finance has processed a purchase order for FPL and Public Works is proposing a new Pole Installer in an effort to have FPL provide the electrical which is critical to the operation of the antenna. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance has taken the initiative related to Laserfiche. Finance has been working with MDCITD on getting the web portal established and operational. Finance will be conducting training for all interested departments in October of 2014. -2 -City Manager's Report to the Commission for September 2,2014 Finance continues working with Miami-Dade County on providing the needed IT services to the City of South Miami. Finance has been working on the Police Departments mandated dual authentication project. Finance is working to have the project completed before September 30, 2014. Finance, Grants and Public Works continue working with Miami-Dade County's Department of Audit and Management Services in an effort to complete audit of the City's People's Transportation Funds for the past 5-fiscal years. Finance has begun working on closing of August 2014. Once complete, Finance will upload the Budget to Actual Monthly report. The August 2014 check register will be uploaded to the City's website on the week of September 1,2014. Grants and Sustainable Initiatives: Based on two preliminary proposals, the Health Foundation of South Florida (HFSF) has invited the City of South Miami to develop a full proposal for the following two projects: Complete Streets Policy ($20,000.00) and Pool Shade Structures ($8,000.00) Provided a letter in support of the University of Miami's participation in the Clinton Global Initiative and their intent to utilize the City of South Miami Community Redevelopment Area as a potential site for the student's Action Day activities to include tree planting alongside city residents. Participated in the Southeast Florida Regional Climate Action Plan Implementation Workshop #5: Adaptation Action Area Planning. In collaboration with Public Works, provided scope and budget for FDEP project -Twin Lakes Stormwater Drainage Grants will be applying for the FDOT Florida Highway Beautification grant for US1 medians project. The FY 2014 Byrne-JAG County and State grants were both closed. Central Services: City Managers Report -9/2/14 Commission Meeting Bathroom Remodeling at Dante Fascell and Palmer Park: All bids were rejected for this RFP. Four proposals were received and all bids exceeded project estimates for this project. Parks may re-bid the project during FY 2015. RFP -AC Installation for the Community Center: The RFP was released on August 28, 2014 and will close on September 10, 2014 at 10 AM. A Pre-bid meeting is scheduled on September 5,2014 at 10 A.M. -3 -City Manager's Report tothe Commission for September 2,2014 RFP -Police Facility Improvements: A draft RFP has been completed and forwarded to the City Attorney for review. Surge Suppression for City Hall: In an effort to secure an estimate for surge suppression at City Hall, a walkthrough of the electrical system is scheduled September 2 nd with an electrical contractor and representatives from PW and the City's electrical inspector. Code Enforcement Office: Following are highlights for the Code Enforcement Division for August 16 -August 29, 2014: I. Bi-weekly statistics: a. Responded to over ~ complaints. b. Issued more than 35 Courtesy Civil Infraction Notices. c. Issued LNotices of Civil Infraction. d. Removed 40 Illegal Signs from the City. e. Reviewed 78 Building permits. f. Proactive Inspections 60 g. Re-Inspections 55. h. Cases Closed 65. i. Graffiti Tags 34. j. Counter walk-ins 16 Code Division is preparing for a Special Magistrate hearing on September 18, 2014. II. Fines and Fees collected through the Code Enforcement Division for the month of August 2014: $13,354.02 III. Local Business Tax Compliance Office: In the month of August 17-August 29,2014: Total amount a. NEW LICENSES b. NEW LIENS c. INSPECTIONS d. RENEWAL FEES COLLECTED (10) (20) (94) e. NEW LICENSES (BTR's) REVIEWED (15) Total amount collected $ 1,500.00 $ 2,280.00 -4 -City Manager's Reporttolhe Commission for September 2,2014 Other Reports: • Florida League of Cities Insurance Report -Completed • Miami Dade County Report -Completed • Renewal Report -Completed • Renewal Licenses printed for 2014 -2015 • Renewal Inspections Special Events Division: The following are the results for the Special Events Division for August 18 - August 31,2014: • Collaborated with South Miami Police Department on a Bike Registration Day, held on Saturday, August 30, 2014, from 11 :00 a.m. -3:00 p.m. in front of the Shops of Sunset. • Collaborating with Roc Burger on an event which will be held on Friday, September 12, 2014 from 5:00 p.m. -11 :00 p.m. • Processed four (4) garage sale permit requests for this time period. • Reviewed and processed 20 lien search requests for Code Enforcement Department, for this period of time. • Processed/recorded 1 lien and 1 lien releases for this time frame. • Collaborating with Human Resources Department in placing volunteers in different departments. -5 -City Manager's Report to the Commission for September 2, 2014 The following are the accomplishments for the Police Department for the time period August 18 th through August 31 S\ 2014: Chief's Office i. "Staff Own-A-Zone" program yielded 40 citizen and business contacts throughout the City; ii. A total of 1254 calls for service were handled during this period; iii. Completed Executime training and began utilizing it Department wide on September 1, 2014; iv. Police Administrative personnel were taken to FDLE-Miami to utilize their new Police simulator training unit, the training has already been started with the rest of the Department. Uniform Patrol Division i. Total of 18 arrests: 8 felonies, 6 misdemeanors, 2 traffic arrest, and 2 warrants served. ii. Of those 17 arrests, 7 were narcotics related. iii. On August 18 th thru 22nd, The UPD conducted a "Back to School Safety Detail." Officers performed heavy traffic enforcement and bike patrols at local schools. iv. On August 30 th , UPD conducted a Bike Registration Day focusing on preventing bike thefts, distributing gun locks, and child fingerprinting. v. The UPD continued training members in the County's New Automated Arrest Form System. All members have been trained. Community Police Unit i. The school zone sign identified as being blocked by a tree at SW 66 ST / 61 Ct has not yet been resolved. ii. A stop sign was identified as being partially blocked by the support column of SOMI Charter School. The stop sign is intended for vehicles traveling eastbound on SW 68 ST and 58 CT, iii. 21 "Park and Walks" were conducted and 41 citizen contacts were initiated in the C.R.A. iv. 10 traffic enforcement details were conducted in the CRA yielding; 65 citations. -6 -City Manager's Report to the Commission for September 2,2014 v. CPU is requesting that a crosswalk be striped on SW 62 Ave for the Senior Center at SW 68 Street in order for the seniors to cross to the southbound bus stop safely. vi. The B.E.A.T. program was continued and an additional 10 businesses were registered. vii. Tree branches are blocking the view of southbound traffic on SW 59 PI and SW 70 ST. Criminal Investigations Division i. CID detectives continue to close cold cases, where evidence has led to arrests for grand theft from local retail stores. ii. Detectives continue conducting surveillance details at our local parks, roving patrols in city parking garages, municipal parking lots and in residential areas. They continue their efforts in combating burglaries and robberies in all of the affected areas of our city. iii. Three new cameras were purchased and assigned to Detectives for the essential collection of crime scene evidence. Services Division Fleet Management, Records Management, Quarter Master, Property & Evidence Management. i. Revised filing system to categorize and efficiently store property and evidence in the Property Room is completed; ii. List being compiled of firearms and rifles for destruction; iii. Bicycle racks for certified bicycle officers have been purchased and were assigned; iv. GEM vehicle being restriped to match current graphics used on police cars; v. Vendors specializing in storage solutions asked to provide a rendering and pricing for improvements to be made in the property room; vi. Pricing for safe to contain jewelry and currency currently in progress. -7 -City Manager's Report to the Commission for September 2,2014 Professional Standards Division and Training i. Processing seven applicants for Reserve Police Officer; ii. Active shooter training with staff and teachers was conducted at the Mandelstam School; iii. Tactical school tryouts were held at Broward Sheriff's Office training center; iv. Table top exercise with Sunset Place staff was conducted. Human Resources The Human Resources Department continues to maintain activity and project status reports, which can be made available at your request. PUBLIC WORKS DEPARTMENT Engineering and Construction Division Bus Shelters: Bus benches installed. Sunset Drive Striping: In contact with in process of executing purchase order. Police Fueling Facility Improvement: RFP being prepared to be advertised. Dog Park: Pending further instructions and approval. Sylva Martin Window Replacement: Windows installed. Painting started, trim and details pending. City Hall Sewer Connection: Sewer lateral connection to main sewer line is complete. Pending Building inspection to pass, HRS permit received. Pending on the installation of a sign used by Police to calibrate speed guns. Manor Lane Traffic Calming: The consultant is in coordination with the County to finalize the design phase. Resident survey was distributed, surveys being received. Five locations were included in the survey to evaluate concurrence. SW 61 Avenue Drainage Improvements: Construction is complete. An email was sent to the property owners for concurrency on the implementation of green islands within the new parking spaces. City staff is coordinating with FPL for the relocation of the wooden pole. -8 -City Manager's Report tothe Commission for September 2, 2014 Street Lights (Cobra Heads) on 67th Street: Being coordinated with the City Attorney. Pending further instructions. Downtown Wi-Fi: Bid was withdrawn, Project is going back to commission for award approval of next bidder on the list. Sunset Drive Median: Purchase Order was issued, Notice to Proceed to be issued this week. Citywide Sidewalk Repair: Purchase Order was issued. Notice to Proceed to be issued this week. SW 57 th Court Sidewalk Repair (By Town Bar & Grill): Purchase Order is being processed. Median Landscaping Along US1: Project being coordinated with FOOT. Pending further instructions. Sunset Drive Roadway Improvements Ph. V: Being presented to commission for award approval. Public Works Attachment A i. Installed four parking space numbers in the South Miami Hospital area as requested by the Parking Division. ii. Monthly replacement of the 66 NC filters throughout all City facilities iii. Replaced one transformer in the Finance department. iv. Repaired desk in the City Manager's office as requested. v. Identified a Cat5 cable in the Commission Chamber. vi. Painted 14 door frames and hallway on the second floor in the Police Department as requested. VII. Replaced electrical panel phase in City Hall. viii. Replaced damaged cleanout plug in the City Manager's bathroom as requested. ix. Replaced broken water pipe in the men's bathroom on the first floor of the Police Department. x. Repaired and painted office closet in the Police Department as requested. xi. Checked for gas leak in the Murray Park Aquatic Center and contacted gas company. xii. Replaced 18 70 watt exterior light bulbs and replaced 4 ballasts in the main entrance to the Community Center as requested. -9 -. City Manager's Rep0rt to the Commission for September 2, 2014 The following are the accomplishments that have taken place from June 2 -June 15, 2014: Recreation Division The following are the accomplishments that have taken place from August 19-September 2,2014: Recreationl Aquatic Division: • Quentin Pough, Acting Director of Parks and Recreation, completed Year One of Director School in Wheeling, WV. Year 1 session topics included agency planning, public engagement strategies, legal issues, management, just to name a few. • Free Swim Clinics is currently being offered to children ages 5-10 years old. Clinics are taught by Certified Water Safety Instructor volunteers on Tuesdays and Wednesdays between the hours of 4:30 p.m. -6:15 p.m. The swim clinic will continue until Wednesday, September 10, 2014. Preregistration is required in order to participate. • Weekend participation at the Murray Park Aquatic Center remains steady. Approximately one hundred (100) people went swimming during Labor Day weekend. • The Afterschool Program added open swim to its current activities, on Wednesdays from 2:30 p.m. -4:30 p.m. at the Murray Park Aquatic Center. Arts and craft, homework assistance, organized sports activities, reading, computer, and more are also offered to Afterschool participants. • Jaime Adams, Recreation Supervisor II, is scheduled to attend a two day Aquatic Facility Operator Certification training course program next week, Sept. 10 th . The program is designed to educate individuals on the systematic approach to pool operations, including pool chemistry, management, pool safety and risk reduction. Parks Maintenance Division: • Removed all invasive species on the north and west side of Fuchs Park. Major park improvements are still underway. • The baseball field lip removal project is currently in progress at Palmer Park. -10';; City Manager's Report to the Commission for Septembe(Z, 2014 • Fiber optic project has been completed at the Murray Park Aquatic Center. • High-Definition Video Surveillance Equipment is schedule for installation Monday, Aug. 15 th . Planning Department The following is the Planning department update for the September 2, 2014 Commission meeting. Please be advised that no "significant" events have occurred in the Planning Department since the August 19, 2014 Commission Meeting. We will continue to maintain bi-weekly activity and project status reports, which can be made available at your request.