2THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor, Vice Mayor and Members of the City Commission
From: Steven Alexander, City Manager
Agenda Item: L Date: September 9, 2014
Subject: FY 2014-2015 Capital and Operating Budget and Pay Plan Adoption
An Ordinance of the City of South Miami, located in Miami-Dade County, Florida ("City"),
approving a proposed budget for the City for the fiscal year commencing October 1, 2014,
through September 30, 2015, which amount may be amended at the first or second reading
of this Ordinance, and approving and enacting the final budget on second reading.
As you are aware, the FY 2015 Proposed Budget as of August 2, 2014 was based on the
proposed millage rate of 4.3639 and projected significant budget benefits (savings)
resulting from the proposed outsourcing of the residential Solid Waste Division, along with
the Motor Pool Division. Due to the rejection of the budget saving outsourcing
proposal, and the Commission's desire to maintain those respective services in-house,
the City Administration eliminated the approximate $650,000 in recurring operating
budget savings from the proposed budget. Below, please find a discussion of significant
issues for the PROPOSED FY 14-15 Budget, which includes revisions recommended at
the August 13 Budget Workshop.
Revenue
The overall revenue amount for the General Fund remained the same as that which was
presented at the August 13 Budget Workshop. However, certain line items were revised
and certain funds reallocated to different revenue line items in an effort to better reflect and
account for City revenues.
The estimated Soccer Program revenue was displayed in account 001-0000-347-2630,
Recreation Fees. Based upon a review of the Soccer Program revenues and account 001-0000-
347-2650, South Miami Park Rental, it was noted that an earlier version of the budget had an
improper description of "Brewer Park Flag Football." This error has been corrected. Beginning
with FY 2015, the City will be including all revenues associated with the South Miami Park
Rental, including Soccer Program Franchise Fees, in the 001-0000-347-2650, South Miami Park,
rental line.
The Miscellaneous Other line contained revenues from various City fees that did not have a
specific revenue account such as: notary services fees, miscellaneous planning and ERPB fees,
public records request fees, business license transfer fees, a portion of lien search fees, copy
fees, vending machine commissions, etc. We have reallocated some of the revenues to other
more speCific revenue line items, such as Planning and ERPB, and created other revenue line
items, such as Business License Transfer Fee, Lien Search Fees, and Special Events, in order to
provide more clarity to the budget.
The Recreation Fees line item includes various Park program fees such as: football,
cheerleading, summer camp, after-school care, soccer, basketball, track, etc. In FY 15, excluded
soccer revenues will be accounted for in line item 001-0000-347-2650, South Miami Park
Rental. Additionally, the "Recreation Fees" account name will be changed to "Recreation ,
Program Fees."
Expenses
City-Wide:
The employee benefits package, approved by Mayor and Commission on Tuesday, August 19,
2014, includes health, dental, and vision insurance and has been negotiated to a lower rate
than expected. The City had originally budgeted a 15% increase in premiums from FY 2014's
policy amount; however, after negotiations, we were able to obtain a health benefits package
for only an 11% increase {25% less than originally projected}.
City Manager Office:
We have included $5,000 in the City Manager's Contractual Services line item to help fund the
development of the Business Improvement District {BID}.
Police:
The City has increased the Holiday Pay line item by an additional $7,000 to reflect projected
demands by the City, requiring officers to work on City-designated holidays for FY 2015. The
Holiday Pay requirement is included in the adopted PBA agreement.
Peoples Transportation Plan Fund:
We reduced the SW 62 Avenue Design and Roadway Reconstruction project by $80,000. Those
respective funds were allocated to direct transit-related improvements in order to meet the
20% requirement of the Peoples Transportation Plan. The overall expenditure for the PTP fund
remains unchanged.
Stormwater Fund:
Eleven Thousand Dollars {$ll,OOO} was removed from the FY 16 budgeted amount of $35,000,
to conduct a Sea Level Rising Study beginning in FY 2015; and, the FY 16 allocated amount of
$35,000 was reduced by the same amount, leaving a balance of $24,000 for FY 2016.
SUMMARY OF FINANCIAL ISSUES AHEAD
FPL Franchise Agreement:
The FPL Franchise agreement, which is currently being negotiated, continues to be a potential
financial unknown until an agreement is finalized. There exists the possibility of the FPL
franchise fee potentially diminishing in the range of $350,000 to $250,000, or worse.
Union Negotiations:
The current negotiations with the AFSCME and PBA unions may place additional financial
demands on our limited budget and perhaps may require additional funds currently not
budgeted.
Litigation expenses and exposures:
Currently, the City is involved in multiple litigations, resulting in future financial uncertainties. It
is, at this time, unrealistic for the City to estimate expenses and exposure for the FY 2015 budget.
Fuel expenses:
The price of fuel for our fleet varies significantly throughout a typical year. The City prepares for
this fluxuation with its strategy for estimating of fuel cost. The City requires that the usage of city
vehicles be limited only to the essential activities. City policy states that no city vehicle should be
left running idle when not necessary (the K-9 vehicle is the exemption); furthermore, all take
home cars should be used strictly pursuant to policy that stipulates that the vehicles will not be
used for personal use.
We hereby recommend approval of the Proposed Budget for the fiscal year 2014-2015,
including the capital improvement and pay plan, in a total amount of $23,290,229 as generally
presented below.
FY 2014-2015
General Fund
Stormwater Drain Trust Fund
Local Option Gas Tax
Hometown Improvement Fund
Tree Trust Fund
Peoples Transportation
Debt Service
Capital Improvement Program
Emergency Reserve
State Forfeiture
Federal Forfeiture
TOTAL
Appropriated
Amount
17,659,802
351,729
285,000
o
o
1,560,000
1,247,827
1,268,439
o
30,000
887,432
23,290,229
1 ORDINANCE NO. ___ _
2
3 An Ordinance of the City of South Miami, located in Miami-Dade County,
4 Florida ("City"), approving a proposed budget for the City for the fiscal year
5 commencing October 1, 2014, through September 30, 2015, which amount may
6 be amended at the first or second reading of this Ordinance, and approving
7 and enacting the final budget on second reading.
8
9 WHEREAS, the City Manager has submitted a proposed Capital and Operating Budget
10 together with a budget message and supporting schedule including a pay plan in accordance
11 and in compliance with the provisions ofthe City's Charter; and
12
13 WHEREAS, pursuant to Chapter 200, Florida Statutes, the Mayor and City Commission
14 are required to adopt a tentative, and; thereafter, a final budget for the City.
15
16 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE
17 CITY OF SOUTH MIAMI, FLORIDA THAT:
18
19 Section 1. The Budget for the fiscal year, as submitted by the City Manager,
20 including the pay plan, as filed in the City Clerk's Office, in an amount of $23,290,229 be and
21 the same is hereby approved, as summarized below:
22
23
24
25
FY 2014-2015
General Fund
Stormwater Drain Trust Fund
Local Option Gas Tax
Hometown Improvement Fund
Tree Trust Fund
Peoples Transportation
Debt Service
Capital Improvement Program
Emergency Reserve
State Forfeiture
Federal Forfeiture
TOTAL
Appropriated
Amount
17,659,802
351,729
285,000
o
o
1,560,000
1,247,827
1,268,439
o
30,000
887,432
23,290,229
26 Section 2. Any amount encumbered during Fiscal Year 2013-2014, but paid in Fiscal
27 Year 2014-2015 shall be transferred in accordance with GAAP and reflected in the 2014-2015
28 budget.
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
Section 3. Severability. If any section, clause, sentence, or phrase of this ordinance
is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this
holding shall not affect the validity of the remaining portions of this ordinance.
Section 4. Ordinances in Conflict. All ordinances or parts of ordinances and all
section and parts of sections of ordinances in direct conflict herewith are hereby repealed.
However, it is not the intent of this section to repeal entire ordinances, or parts of ordinances,
that give the appearance of being in conflict when the two ordinances can be harmonized or
when only a portion of the ordinance in conflict needs to be repealed to harmonize the
ordinances. If the ordinance in conflict can be harmonized by amending its terms, it is hereby
amended to harmonize the two ordinances. Therefore, only that portion that needs to be
repealed to harmonize the two ordinances shall be repealed.
Section 5. Effective Date. This ordinance shall become effective upon enactment
PASSED AND ENACTED this __ day of September, 2014.
ATTEST:
CITY CLERK
1st Reading-
2nd Reading -
READ AND APPROVED AS TO FORM
LANGUAGE, EXECUTION & LEGALITY:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
MIAMI CAlLY BUSINESS REVIEW
Publish ed Dail y except Saturday. Sunday and
Leg al Holidays
Mi ami. M iami-Dade County. Florid a
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
O .V. FERBEYRE, who on oath says that he or she is the
VICE PRESIDENT . Legal Notices of the Miami Daily Business
Review f/k/a Miami Review . a daily (except Saturday. Sunday
and Legal Holidays) newspaper, published at Miami in Miami-Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI -NOTICE OF FIRST BUDGET
HEARING FOR FlY 2014-2015
in the XXXX Court,
was published in said newspaper in the issues of
08/29/2014
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday , Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami-Dade County . Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement ; and affiant further says that he or
she has neither paid nor promised any person , firm or corporation
any discount, rebate, commission or refund for the purpose
of secu:~~dv erti s publication in the said
new s p ~
O .V. FERBEYRE personally known to me
..... "", e. TtiOMAS ""m~~~ ·I)'r',,~ NolBty Publi c -Stalo 01 Florida t~: t.~ My Comm . Explles Nov 2, 2017
;\J\ • ~~ Comml •• lon II FF 034747
""?';?'CW1,f&,Ii!'> ... ..-.l1W ...... " I Notary Ann , '11'"11\'" QU't~ ""V'.
CITY OF SOUTH MIAMI
NOTICE OF FIRST BUDGET HEARINGS
(FY 201412015,
NOTI CE IS HEREBY given that the Cily Commisslot) 01 the City 01 sou.th
Mi81T11, Flori da will oonduct Public Hearl na!> at ItS specfa'i OilY
C0lJ1rnlS111on me eli rig SOhe duled for T(J~sda,y, Seplernber !:!' 2014
begi nnirig '1I17 :00 p.rn:, In the City Comm issio n Cnambers, 6130 Sunset
Drive , 10 eonsltierll!e followit:1g ordinances on lirst readi ng:
An Ord in ance of tile Ci ty of South Miami, loca ted In Miaml-
Dade County, Fl orida ("C ity "), Bpp l'Ov lng a tenta tive mltlBge
rate onhe City for the fisca l yea r com menci ng Octobe r 1, 2014,
through Septe mber g O, 201 5 which amoUrit may be amended
at the first o r 1IeCOnd readi ng, an d approving I\I1d enacUng the
flha l mill age ra~ol the City on seco nd rea ding.
An Ord inance 01 the City 01 So uth Mi ami, located In Mi ami-
Dade County, Ftorlda C'Clty"), approVin g II proposed budget
for t he CIW for the fI&ea1 year comme ncing October 1, 2014,
throufjl h Se ptember 30. 2015, wh ich amoun t ma y be amended
at \tie flrsl or second rea din g of thi s Ord inance . and ap proving
and enactin g tl\e flna l budget o n sec ond rea ding .
If you have any inqu iries, please contact the Finance Department at
(305) 663-6343.
ALL interested parties are invite d to attend and will be heard .
Maria M. Menendez , CMC
City Clerk
Pursuant to Florida StatUIes 286.0105, the Oily hereby edvises the
pUbliC that If a perso n decides to appeal any decisIon made by this
Board, Agenoy or Commissio n with, respaot to any matter conS idered at
lIs meelinll or hearing, 'he 0r,ahe Wi ll need a rElCor:cl of the p/eceedl!igs,
and that for such purpose, affected person may need 10 e(1s ure thal a
veroa.t1m reoo,.q of the proceed1ngs Is made whioh record Ino ludes the
tes timen y and el()denoe upon which the <lppeatls to be based .
.8l29 14-3-79/2338754M
.f.I.If:..f.I.I ... ~.~~f:.Lo. .... I ..... ~.i~.fl1.i.~.~.~~.I~:~.~fl1..... ............................................................ . ........... .
CITY OF SOUTH MIAMI
NOTICE OF FIRST BUDGET HEARINGS
(FY 2014/2015)
NOTICE IS HEREBY given that the City Commission of fhe City of South Miami, Florida will conduct Public
Hearings at its special City Commission meeting scheduled for Tuesday, September 9, 2014 beginning at
7:00 p.m., in the City Commission Chambers, 6130 Sunset Drive, to consider the following ordinances
on first reading:
An Ordinance of the City of Soulh Miami, localed in Miami-Dade County, Florida ("City"),
approving a lentalive millage rale of Ihe City for the fiscal year commencing October I,
2014, through September 3D, 2015 which amounl may be amended at the first or second
reading, and approving and enacting the final millage rate of the City on second reading,
(
An Ordinance of the City of South Miami, located in Miami-Dade County, Florida ("City"), J
approving a proposed budget for the City for the fiscal year commencing October I,
2014, through September 30, 2015, which amount may be amended at the first or second
reading of this Ordinance, and approving and enacting the final budget on second reading.
If you have any inquiries, please contact the Finance Department at (305) 663-6343.
ALL interested parties are invited 10 attend and will be heard.
Maria M. Menendez, CMC
City Clerk
SHOW CASE DATES
Wednesday, October 8, 2014
Monday, November 10,2014 (High School only)
Wednesday, December 3, 2014
Tuesday, January 13,2015
9 a.m .• Founders' Library
Pursuant to Florida Statutes 286.0105, the City hereby advises the public that if a person decides to appeal any decision
made by this Board, Agency or Commission with respect to any matter considered at Its meeting or hearing, he or she will
need a record of the proceedings, and that for such purpose, affected person may need to ensure that a verbatim record
of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based.
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