5TilE CITY or PLEASANT LIVING
TO:
FROM:
DATE:
SUBJECT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item NO.:S-September 2,2014
A resolution authorizing the City Manager to negotiate and enter into a contract
with EMK General Service, Corp. for a total expenditure not to exceed
$8,912.50 for the installation of concrete poles for a Wi-Fi System.
BACKGROUND: In an effort to provide Wi-Fi service in the Downtown area, it is the City's intent
to install two concrete poles to accommodate electrical service and antennas
for a Wi-Fi system.
AMOUNT:
ACCOUNT:
The City received three (3) quotes in response to a solicitation, shown below.
Pursuant to review, it was determined that Trident Telecom, Inc. submitted a
proposal that was the most comprehensive and cost effective in its construction
approach. A resolution was presented to the commission on to award Trident
Telecom, Inc. and was approved on July 15, 2014. The contractor formally
withdrew from the project on August 27,2014.
EMK General Service, Corp., being the next lowest and responsive bidder, was
contacted. Due to the concrete pole cost increase, their current bid price is
increased to $7,750, form $6,750. This is still the next lowest bid.
The three (3) quotes received:
Trident Telecom, Inc.
EMK General Service, Corp.
JN Electrical Contractors, LLC.
$5,900 (7-15-14), Withdrawn
$6,750 (7-15-14), Now $7,750 (8-27-14)
$12,876 (7-15-14)
A 15% contingency of $1,162.50 will be included over the proposal amount
from EMK General Service, Corp. to address for unknown factors that may
arise during the work. The total amount of the contract, including the
contingency, will be $8,912.50.
Amount not to exceed $8,912.50
The expenditure shall be charged to the City's Parking account number 001-
1410-513-3459, which has a balance of $101,540.22, before this request was
made.
ATTACHMENTS: Resolution
Quotes
Withdrawal notice from Trident Telecom, Inc.
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RESOLUTION NO.: _____ _
A Resolution authorizing the City Manager to negotiate and enter into a contract with EMK
General Service, Corp. for a total expenditure not to exceed $8,912.50 for installation of Wi-Fi
antennas
WHEREAS, the Mayor and City Commission wish to provide Wi-Fi service in the Downtown area, and require
the installation of two antennas to do so; and
WHEREAS, pursuant to a competitive selection process in accordance with the City Charter, it was determined
that Trident Telecom, Inc. submitted a proposal in the amount of $5,900 that was the most comprehensive and cost
effective in its construction approach; and
WHEREAS, Trident Telecom, Inc. made a mistake in preparing its proposed price and has requested the City's
Consent to withdraw its proposal; and
WHEREAS, pursuant to the competitive selection process, it was determined that EMK General Service, Corp.
submitted a current proposal in the amount of $7,750 that was the next most comprehensive and cost effective in its
construction approach; and
WHEREAS, the City desires to provide a 15% contingency of $1,162.50 over the proposal amount for unknown
factors that may arise during the work; and
WHEREAS, the total expenditure, including the contingency amount, is not to exceed $8,912.50; and
WHEREAS, the Mayor and City Commission desire to authorize the City Manager negotiate and to enter into a
contract with Trident Telecom, Inc for the installation of Wi-Fi Antennas for a total amount not to exceed $8,912.50;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section I: The City Manager is authorized to negotiate the terms and conditions and execute a contract with
EMK General Service, Corp for the installation of two concrete poles and an electric panel for the installation of Wi-Fi
Antennas for an amount not to exceed $7,750. A copy of the proposal is attached. The manager is authorized to expend an
additional amount of $1 , 162.50 over the proposal amount for unknown factors that may arise during the work.
Section 2: The expenditure shall be charged to the City's Parking account number 001-1410-513-3459 which has
a balance of $10 I ,540.22, before this request was made.
Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or
unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of
this resolution.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ___ day of _______ " 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION
THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
EMK GENERAL SERVICE, CORP JOB ESTIMATE
292 nw 44 ave
MIAMI FL 33126
ContVladimir j Garcia
phon:(786)296-4251
emkgeneralserv@yahoo.com
TO: City of South Miami
ATT :Ricardo A.Ayala
6130 Sunset dr
Miami fI 33143
Email:Rayala@SouthMiamiFL.gov
JOB DESCRIPTION
install two post for wifi network
ITEMIZED ESTIMATE: TIME AND MATERIALS
Job consists of providing electrical power at two post for the wifi-network.1 will supply the 120 volts with 20
and metter along with the post
Labor, Material
nota:jobs start date consists of post delivery, it from 3 to 4 weeks
TOTAL ESTIMATED JOB COST
Quotation prepared by: AC Electrical contractor inc
This is a quotation on the goods named, subject to the conditions noted below:
(Describe any conditions pertaining to these prices and any additional terms of the agreement.
You may want to include contingencies that will affect the quotation.)
To accept this quotation, sign here and return: _________________ _
DATE:8/26/2014
AMOUNT
$7,750.00
$7,750.00
electrical power at two post for the wifi·network.1 will supply the 120 volts with 20 amp breaker
Wlihth~post
"Ihiifaiiotis slartdl!fe consists of post delivery,it from 3 to 4 weeks
TOTAL ESTIMATED JOB COST
these prices and any additional terms of the agreement.
affect the quotation.)
To: Ricardo A. Ayala.
City of South Miami.
IN Electrical Contractors, LLC.
2811 NW 103 Street.
Miami FL 33147.
Cell:786-693-3392,fax:305-694-9284
Email:jsalgueiros@yahoo.es
Capital Improvement Project Manager.
4795 SW 75 Ave.
Miami, FL 33155.
Date: 06/15/14.
This is the estimate of the work and materials needed to install the two poles, with all the below
specifications as you send us:
• A meter can and an electric panel in each pole.
• A 120V system.
• The city is using a hot, neutral and ground. The ground will be connected to the grounding rod
that needs to be installed for the system.
• FPL is coming with a duplex #6.
• Certain construction work in the sidewalk with the electric box necessary.
We are estimating using a concrete pole of 20', whose price is valid 30 days and their delivery is within
6-7 weeks.
For all this work IN Electrical Contractors, LLC. is estimating $12876.00, that according the above will
change depending the pole prices but around the above estimation, or if there are changes in the job
specifications.
We are going to need a payment of half of the monies at the beginning and the other one at the final
inspection.
In the prices, we are including the City permits, the materials, and the above services of our company.
If some other job has to be done, or if the inspector asks for some other job to be done, these jobs are not
included in this estimate.
Jorge E. Salgueiros
IN Electrical Contractors, LLC.
13832 SW 142nd Avenue, Miami, FL 33186
DATE: 6/9/2014
JOB NAME: City of South Miami New Concrete Poles
CUSTOMER PO:
CUSTOMER: Grizel Martinez QUOTE NO.: S6-9-14 -------PREPARED BY: Bob Price
PHONE NO.: E-MAIL: bprice@tridenttel.com
FAX NO.:
E-MAIL: Martinez, Grizel <GMartinez@southmiamifl,gov>
Install (2) new 25' concrete poles and electrical hardware per $ $ $
customer provided scope and specifically drawing (file name $ $ $
"droppedimage Rev3 21 14"). $ $ $
This quote includes labor & material cost for the following: $ $ $
(2) 25' concrete poles $ $ $
(2) 60 amp e1ctrical panels $ $ $
(2) meter cans $ $ $
(2) handholes $ $ $
Misc. hardware & conduits $ $ $
permits (City of South Miami only) $ $ $
sidewalk restoration $ $ $
Underground Locates $ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
SCOPE:
NOTES:
Quote does not provide for any fees required by FPL or others. Quote Does not include
any sealed structural drawings if required. Traffic control will consist ofbarrades, cones, and flag
persons. (No law enforcement personell have been provided for).
LABOR AMOUNT: $
MATERIAL/FLAT AMOUNT.' $ ~--------LUMP SUM TOTAL: $ 5,900.00
13832 SW 142 AVE. MIAMI, FLORIDA 33186 * 305.234.0133: MIAN 305.234.0138: FAX
'If IF CITY or PU:A5N·JT UVl:--iG
To:
FROM:
DATE:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item No.: ~ July 15, 2014
SUBJECT: A resolution authorizing the City Manager to negotiate and enter into a
contract with Trident Telecom, Inc. for a total expenditure not to exceed
$6,785 for the installation of Wi-Fi anten nas
BACKGROUND: In an effort to provide Wi-Fi service access to provide proper
communication for our new parking meter improvements in the
Downtown area, it is the City's intent to install two electrical poles to
accommodate the antennas for service.
AMOUNT:
ACCOUNT:
The City received three (3) quotes in response to a solicitation, shown
below. Pursuant to review, it was determined that Trident Telecom, Inc.
is the lowest, responsive and responsible bidder for this project.
The three (3) quotes received:
Trident Telecom, Inc.
EMK General Service, Corp.
IN Electrical Contractors, LLC.
Amount not to exceed $6,785
$5,900
$6,750
$12,876
The expenditure shall be charged to the City's Parking account number
001-1410-513-3459, which has a balance of $101,540.22, before this
request was made.
ATTACHMENTS: Resolution
Quotes
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RESOLUTION NO.: _____ _
A Resolution authorizing the City Manager to negotiate and enter into a contract with Trident
Telecom, Inc. for a total expenditure not to exceed $6,785 for installation of Wi-Fi antennas
WHEREAS, the Mayor and City Commission wish to provide Wi-Fi service in the Downtown area, and
require the installation of two antennas to do so; and
WHEREAS, pursuant to a competitive selection process in accordance with the City Charter, it was
determined that Trident Telecom, Inc. submitted a proposal in the amount of $5,900 that was the most
comprehensive and cost effective in its construction approach; and
WHEREAS, the City desires to provide a 15% contingency of $885 over the proposal amount for
unknown factors that may arise during the work; and
WHEREAS, the total expenditure, including the contingency amount, is not to exceed $6,785; and
WHEREAS, the Mayor and City Commission desire to authorize the City Manager negotiate and to enter
into a contract with Trident Telecom, Inc for the installation of Wi-Fi Antennas for a total amount not to exceed
$6,785.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to negotiate the terms and conditions and execute a
contract with Trident Telecom, Inc. for the installation of Wi-Fi Antennas for an amount not to exceed $5,900 and
he is authorized to expend up to $885 for unforeseen conditions. A copy of the proposal is attached.
Section 2: The expenditure shall be charged to the City's Parking account number 001-1410-
513-3459 which has a balance of $101,540.22, before this request was made.
Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or
unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining
portions of this resolution.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ___ day of ______ , 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION
THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
T
13832 SW 142nd Avenue, Miami, FL 33186
DATE: 6/9/2014
JOB NAME: City of South Miami New Concrete Poles
CUSTOMER po:
CUSTOMER: Grizel Martinez QUOTE NO.: S6-9-14
--~---PREPARED BY: Bob Price
PHONE NO.: E-MAIL: bprice@tridenttel.com
FAX NO.:
E-MAIL: Martinez, Grizel <GMartinez@southmiamifl.gov>
Il}l;:mli)jif:,!S\;';'ii'}~:"" "C" m\inir{\n'\(Nillij~j;;Fi!l\;jiW;i;H;f~jr', ~1(t91!¥?l!;! ~M~~~~~jt::::~:~c .",1~~i;~i·'I';'t! •. 'f;'itqJ2~~tHn¥;~ 1~'i:'L"."m,' r:~:!y",
Install (2) new 25' concrete poles and electrical hardware per 1 $ -$ -$
customer provided scope and specifically drawing (file name $ -$ -$
" dropped image Rev321 14"). $ -$ -$
This quote includes labor & material cost for the following: $ -$ -$
(2) 25' concrete poles $ -$ -$
(2) 60 amp elctrical panels $ -$ -$
(2) meter cans $ -$ -$
(2) handholes $ -$ -$
Misc. hardware & conduits $ -$ -$
permits (City of South Miami only) $ -$ -$
sidewalk restoration $ -$ -$ .,
Underground Locates $ -$ -$
$ -$ -$
$ -$ -$
~~ .. -.. . ....... --.. -~ ...
$ -$ -$
$ -$ -$
$ -$ -$
SCOPE:
NOTES:
Quote does not provide for any fees required by FPL or others. Quote Does not include
any sealed structural drawings if required. Traffic control will consist of barrades, cones, and flag
persons. (No law enforcement personell have been provided for).
LABOR AMOUNT: $"
MATERIAL/FLAT AMOUNT: $
LUMP SUM TOTAL: -$..,,----5---:::,9-:"00':'"". O':'""O~
13832 SW 142 AVE. MIAMI, FLORIDA 33186 * 305.234.0133: MIAN 305.234.0138: FAX
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-~~"--.. ---
-
-
To: Ricardo A. Ayala.
City of South Miami.
IN Electrical Contractors, LLC.
2811 NW 103 Street.
Miami FL 33147.
Cell:786-693-3392,fax:305-694-9284
Email:jsalgueiros@yahoo.es
Capital Improvement Project Manager.
4795 SW 75 Ave.
Miami, FL 33155.
Date: 06/15/14.
This is the estimate of the work and materials needed to install the two poles, with all the below
specifications as you send us:
• A meter can and an electric panel in each pole.
• A 120V system.
• The city is using a hot, neutral and ground. The ground will be connected to the grounding rod
that needs to be installed for the system.
• FPL is coming with a duplex #6.
• Certain construction work in the sidewalk with the electric box necessary.
We are estimating using a concrete pole of 20', whose price is valid 30 days and their delivery is within
6-7 weeks.
For all this work IN Electrical Contractors, LLC. is estimating $12876.00, that according the above will
change depending the pole prices but around the above estimation, or if there are changes in the job
specifications.
We are going to need a payment of half of the monies at the beginning and the other one at the final
inspection.
In the prices, we are including the City permits, the materials, and the above services of our company.
If some other job has to be done, or if the inspector asks for some other job to be done, these jobs are not
included in this estimate.
Jorge E. Salgueiros
IN Electrical Contractors, LLC.