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City of South Miami
Regular City Commission Minutes
DATE
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
e. ROLL CALL
The following members of the City CQITlmission were present: Mayor Stoddard, Vice
Mayor Harris, Commissioner Welsh, Commi$S1c3h¢f'Uebman, Commissioner Edmond.
'<{£::;:!;:.:(
Also in attendance were: City Ma~:~~ef.Steve Alexander, City Attorney Thomas F.
Pepe, Esq., City Clerk Maria M. Mellendez, CMe. .•. :)/
D. MOMENT OF SILENCE
A Moment ofSil.ence was conducted by Reverend David Walker.
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH THEOTY CLERK
G. PRESENTATIONS
ill Officer(s) of the Month
29 Chief Landa presented Officer Rafael Gonzalez with the Most Courteous Officer of
30 the Month Award.
31
32 Detective Lisa King was presented with the Officer of the Month Award.
34
H. APPROVAL OF MINUTES
a) Minutes of July 22 , 2014
37
38 The Minutes of July 22, 2014 were unanimously approved as presented.
CITY COMMISSION MINUTES
August 5, 2014
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I.
J.
P.
CITY MANAGER'S REPORT
(See attached)
CITY ATIORNEY'S REPORT
Mr. Pepe said that he had nothing to report.
ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
13. An Ordinance authorizing the City Mariag~r to enter into an exclusive franchise
agreement for residential solid<WaSte collection and recycling services with
Waste Pro of Florida Inc. that is. substantially the same as its agreement with
Village of Biscayne Park who selected Waste Pro of Florida Inc. based on a
competitive solicitation.
4/5 (City Manager-Public Works)
',:",,"::":.',; ,;"
Mr. Alexander presentedi~iSii~rru
,<';:>:. ,,"',
The public?~9riQg was opered and~!the following individuals addressed the
Commission: Yvonn~ .. ~eckm~n,.Dick W~rdJ; D~ltravis\iVilliams, Donna Shelley, Antoinette
Fischer, Claudia Hau'riiQ~nise Covin~ton. ..... '. .
The.Commisslondisc~ss~d the.item~nd the majority was in favor of deferral and
also in favol7ofg()i~g'\o\Iith ~~" RFP, Exploringacombination of commercial/residential or simply
start with commerciarwhich is in dare need ofTmprovement was also discussed.
Moved by Mayor St()ddard, seconded by Vice Mayor Harris, the motion to approve An
Ordinance authorizing the City Manager to enter into an exclusive franchise agreement for
residential solidwaste collection and recycling services with Waste Pro of Florida Inc. that is
substantially the same as its agreement with Village of Biscayne Park who selected Waste Pro of
Florida Inc. based on a competitive solicitation, failed by a 0 -5 vote:
Yea:
Nay:
CITY COMMISSION MINUTES
August 5, 2014
None
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
2
1
14. An Ordinance establishing an electric franchise for installation of city street
lighting within the City of South Miami with Florida Power & Light Company.
4/5 (City Manager)
2 This item was withdrawn from the agenda.
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K. PUBLIC REMARKS
The following individuals addressed the Commission: Deltravis Williams, Donna
Shelley, Antoinette Fischer, Yvonne Beckman, Dick WClrd, Claudia Hauri, Denise Covington,
former Vice Mayor and Commissioner Dr. Velma Palm~r:! .
L. COMMISSION REPORTS, DISCUSSION c&,B€MARKS
The following is summary of CO~~~~i9n Remarks: Comm~rits regarding the pool
opening; the backpack giveaway eVE!lJt coming up;A:{jgust:t.4Lthe meeting at Dante Fascell Park
tomorrow at 2:00 pm regarding thehi$tof.Y video p~()j~ct;tbnsidering Fuchs Park section for a
doggie park.
M. CONSENT AGENDA
1. A Rei~IQtio~~:i~;ing to b~~~~l;authorizi~Htransfer of $2,000 from General
Conti~;~~hcy to City Manager J\A~mbership & Subscriptions account. 3/5
(City Mah~g~r:-Fin~rl~e)
Mov~~~y0i~'~)~aY~;H~:r~iSlsec~nd~~by~!yor Stoddard, the motion to approve
Resolutionf'Jo. 150-14-14744 authorizing a transfer of $2,000 from General Contingency to City
Manager Membership & SUO$criptions ac~ount. passed by a 5 -0 vote:
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
3. A Resolution relating to budget; authorizing a transfer of $1,050 from General
Contingency account to Contractual Services account. 3/5
(City Manager-Finance)
CITY COMMISSION MINUTES
August 5, 2014
3
1 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
2 Resolution No. 151-14-14245 authorizing a transfer of $1,050 from General Contingency
3 account to Contractual Services account. passed by a 5 -0 vote:
4
7
8
9
10
11
12
15
6.
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
A Resolution authorizing the City,;~~~;p~~:e;toa~~~p;tadonation of $1,500 from
Volksblast, Inc., to contribut;;NJl the City of South Miami Annual Backpack
Giveaway. 3/5
(City Manager-Parks & Recreati6~jFiW!w;;; /c<:X/;;
",/<c .,
Moved by Vice Mayor Harrisise~bn~ed by M~$b~i$ibddard, the motion to approve
Resolution No. 152-14-14246 authorizinlftheCity Manag~r;t()accept a donation of $1,500 from
Volksblast, Inc., to contribute to the Citybf South Miami AnhctalBackpack Giveaway, passed by
a 5 -0 vote:
Yea:
Nay:
, ' '
MayorSt'oddard
, , ,'.,',
" Vice May()r'Harris
, Commissi6her: Welsh
cbl-rim issio n~rLieb man
Commissioner Edmond
None
7. AHesolution authorizing the City Manager to accept a donation of $1,239.50
from M & S Tennis Services Inc. for the purchase of tennis windscreens at
Dante Fascell Park; 3/5
(City Manager-Parks & Recreation)
16 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
17 Resolution No. 153-14-14247 authorizing the City Manager to accept a donation of $1,239.50
18 from M & S Tennis Services Inc. for the purchase of tennis windscreens at Dante Fascell Park,
19 passed by a 5 -0 vote:
20
Yea:
CITY COMMISSION MINUTES
August 5, 2014
Mayor Stoddard
Vice Mayor Harris
4
3
4
5
6
Nay:
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
8. A Resolution authorizing the City Manager to pay $7,524.00 to South Florida
Football Officials Association, Inc. (SFFOA) for the South Miami Grey Ghost
home football games. 3/5
(City Manager-Parks & Recreation)
Moved by Vice Mayor Harris, seconded by l\1ay();'St~c:I~~;'dl the motion to approve
Resolution No. 154-14-14248 authorizing the Cit\!;iir2l~:hager to pav,$7,524.00 to South Florida
Football Officials Association, Inc. (SFFOA) for ;ii:;;ll1~~~th Miami Grey Ghost home football
7 games, passed by a 5 -0 vote:
8
11
12
hi
15
9.
Yea:
Nay:
')'''''';fY/~;''
Mayor Stodd!ftJ.ti»,%i?
<>~keMayor Ha~rl~";!;Y
',Coh1missioner Wel~fii;i.
, "' '. f.'«' t~mmissibner Liebm~~';
::', ',' ", . /
ConJmissioner'Edmond
None,
. "'.. '"
"'.:'}:;.;,; " ,:
A Resolution relatil1:~ to budg~t; authorizing a transfer of $12,424.00 from the
Gibson-Beth~1 COITlmuniW Center's Part-Time Salaries account to Community
Pool's Salarie~ac2our"lt.d::;i " 3/5
(City Manager-Parks & Rec~eah()n)
This item was withdrawrlfrom the agenda.
11. A Resolution authorizing the City Manager to execute an Interlocal Agreement
with Miami Dade County authorizing the City of South Miami to assume the
installation and maintenance responsibilities for certain traffic engineering
functions and street name concerning only streets. 3/5
(City Manager-Public Works)
16 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
17 Resolution No. 155-14-14249 authorizing the City Manager to execute an Interlocal Agreement
18 with Miami Dade County authorizing the City of South Miami to assume the installation and
19 maintenance responsibilities for certain traffic engineering functions and street name
20 concerning only streets, passed by a 5 -0 vote:
CITY COMMISSION MINUTES
August 5, 2014
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N.
Yea:
Nay:
RESOLUTION(S)
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
lla. A Resolution authorizing the City Attorneyt()i;~i~;~(l'tside counsel to provide legal
services in the area of land use, including ser~i~es involvi~gtl1e purchase and sale of
municipal property, the Land DeveiopmetitC6de and the Cityf~:tomprehensive Plan. ':ill. ..
(City Man~ger)
Mr. Pepe explained th~\~~~,~?r havin~;~~'at;~;~:y specialize:>in these areas. He
also clarified that this money is part oEH'lsb:llgget for hiring.outside counsel.
Moved by Mayor$\oddard, sec:~~~~':; ... ~;tv1~yor'~a~i!scthe motion to approve
Resolution No. 156-14~1.4250~Uj~orizing 1:~~.~itY~m)[n.~y!o hire ()utside counsel to provide
legal services in the.areaof land tl~~l inciudit{~'~~~JSfifs involving, the purchase and sale of
municipal property, the Land Dev~19pment Cdcl,af~nd the City's Comprehensive Plan, passed by
a 4 -1 vote: /! ""\"',}",;-,~<':'{<,>:, ,{,'
Yea:
Nay:
M ;jSi';Sibdda~d
Vice Mayor Harris
COl11missioner Liebman
Commissioner Edmond
Commissioner Welsh
2. A Resolution relating to budget; authorizing a transfer of $15,000 from City Manager's
General Contingency account, to City Clerk Legal Ads account. 3/5
(City Manager-Finance)
This item was pulled from the agenda for further comments.
25 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
26 Resolution No. 157-14-14251 authorizing a transfer of $15,000 from City Manager's General
27 Contingency account, to City Clerk Legal Ads account, passed by a 5 -a vote:
CITY COMMISSION MINUTES
August 5, 2014
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4.
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
A Resolution authorizing the City Manager to
security access control system for City Hall ......
amount not to exceed $16,500 from Alfi EI ...
make an emergency purchase of a
Poiite Department facilities for an
I~t.as.a sole source procurement.
3/5 (City Manager-Central Services)
This item was pulled from the Co
Moved by Mayor Stoddard, s~.~onded by V .... .'~hiS, the mo~i()~'to approve
Resolution No. 158-14-14252 authoriz'fnglhe City Ma make an emergency purchase of
a security access control system forCity'Hallal")d Policertment facilities for an amount not
to exceed $16,500 from Alfi Electronid,UI"I~' as<asole sourceiptgcurement, passed by a 5 -0
11 vote: ',<,'i}, ·,<i>
12
15
Nay:
,.',"" ,',"
Mayof.stod~qrd·
, Vice MaVor.'Harris
·Commissibn~r Welsh
cbfilrn iss io ri~}'U eb man
Co ~rhi~~icJner~d m 0 n d
None
5. A Resolution authorizing the City Manager to accept a donation of $50.00 from Kena
Ice East Miami, to contribute to the City of South Miami Grey Ghost Football and
Cheerleading Program. 3/5
(City Manager-Parks & Recreation)
16 This item was pulled from the Consent for further comments. Mr. Alexander
17 explained that items such as this one come before the Commission for accounting purposes
18 because accepting a donation means increasing the line item. Another way of handling this,
19 said Mr. Alexander, could be by bringing one single resolution before the Commission at the
20 end of the fiscal year with a list of all donations received throughout the year.
21
CITY COMMISSION MINUTES
August 5, 2014
7
1 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
2 Resolution No. 159-14-14253 authorizing the City Manager to accept a donation of $50.00 from
3 Kena Ice East Miami, to contribute to the City of South Miami Grey Ghost Football and
4 Cheerleading Program, passed by a 5 -0 vote:
5
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10.
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman ..
Commissioner Eclm6hcl>
None
~ "',
A Resolution relating to budget; auth~,~lL a transfer of $i~~520from City Manager's
General Contingency account, to pol'f£~;€:omputer Equipment account. 3/5
""?';-;"/'''' " , '
(City Manager-Police)
This item was also pulledfrom.the Cons;n~,f~~l~~her comments.
Moved by Mayor Stoddard, sec~rl~~dl>y.Vice May~r8arris, the motion to approve
Resolution No. 160-14-14254 authorizin£f~'>transfe':>9f$16,506fidm City Manager's General
Contingency account,.to PoliceC9mputerEquipmen1:~ttPunt, passed by a 5 -0 vote:
Yea:
Nay:
\ .<" >,:: .":'
MayorSt~ddard
Vice Maydr:.H~rris
C:6mmission~"Welsh Comr1'li~sionefLiebman
Commissiol1er Edmond
. None
16 a) A Resolution urging the Miami-Dade County Board of Commissioners to create
17 and implement a long-term stable funding plan that will restore full funding to the entire
18 Miami-Dade Public Library System. 3/5
19 (Commissioner Edmond/Mayor Stoddard)
20
21 Moved by Commissioner Edmond, seconded by Mayor Stoddard, the motion to approve
22 Resolution No. 161-14-14255 urging the Miami-Dade County Board of Commissioners to create
23 and implement a long-term stable funding plan that will restore full funding to the entire
24 Miami-Dade Public Library System, passed by a 5 -0 vote:
25
Yea:
CITY COMMISSION MINUTES
August 5, 2014
Mayor Stoddard
8
Nay:
1
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
2 b) A Resolution repealing and rescinding Resolution No. 148-14-14242 concerning
3 development of a mosquito control plan. 3/5
4 (Commissioner Liebman)
5
6 Moved by Commissioner Liebman, seconded b\U;:6mmissioner Edmond, the motion to
7 approve A Resolution repealing and rescinding R~$plqti()n No. 14a':'~4~14242 concerning
8 development of a mosquito control plan, failec:i;i)W~2 -3 vote: ...... .
9
Yea:
Nay:
commi~~~~~erLiebman
Commission~~Edrnortd
. Mayor Stoddard·
Vice Mayor Harris
Commissioner Welsh
10 . . . .... ': .................... .
11 c) A Resolution amending Resolution 6~"'~~F13880 repe~ling the previous limitation
12 on expenditure for the Murray Park Comniunity> Fh)ol ahd authorizing the City Manager to
13 expend an amount not to. exceed the amount budgeted in each fiscal year for the operations
14 and expenses of the Murray Park.Comm1mity Pool commending with current proposed budget
15 relating backto the beginning of the current fiscal year. 3/5
16 (City Manager) . . .. . ..
17
18 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
19 Resolution No. 162-14-14256 amending Resolution 62-13-13880 repealing the previous
20 limitation on expenditure for the Murray Park Community Pool and authorizing the City
21 Manager to expend an amount not to exceed the amount budgeted in each fiscal year for the
22 operations and expenses of the Murray Park Community Pool commending with current
23 proposed budget relating back to the beginning of the current fiscal year, passed by a 4 -1
24 vote:
25
Yea:
Nay:
CITY COMMISSION MINUTES
August 5, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
9
O.
3
12. A Resolution amending a Special Use Approval to permit a public car wash at
5795 South Dixie Highway, within the TODD Light Industrial ITODD-lI4" zoning
use district.
4/5 (City Manager-Planning & Zoning)
4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
5 Resolution No. 163-14-14257 amending a Special Use Approval to permit a public car wash at
6 5795 South Dixie Highway, within the TODD Light Industri ql"i'qpD-lI4" zoning use district,
7 passed by a 5 -0 vote:
8
Q.
H
13
Yea:
Nay:
Mayor
<e;~'?i~ a rri s
Commissi6lier}Welsh /
Commission€~'Eiebm~r'\:;;;/
';11/;,')')';::,';;,>"1/
Commissioner ramona
None' "
ORDINANCE(S) FIRSTREADING(S)PtJBLI:2H~~RING(S);F
An Orainance granting tO~I~fidak~~er& Light Company, its successors and
assigns, an electric' franchiset'j'mposing provisions and conditions relating
thereto, providing for monthly payments to the City of South Miami, and
providing for an effective date.
4/5 (City Manager)
14 Mr. Pepe addressed the Commission with further clarification explaining the need
15 for approving an extension.
16
17 The public hearing was opened and the following individual(s) addressed the
18 Commission: Antoinette Fischer
19
20 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve An
21 Ordinance granting to Florida Power & Light Company, its successors and assigns, an electric
22 franchise, imposing provisions and conditions relating thereto, providing for monthly payments
23 to the City of South Miami, and providing for an effective date, passed by a 5 -0 vote:
24
Yea:
CITY COMMISSION MINUTES
August 5, 2014
Mayor Stoddard
Vice Mayor Harris
10
5
6
7
Nay:
R. ORDINANCE(S) FIRST READING
S. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
August 5, 2014
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
11
To:
Date:
From:
Re:
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
August 5,2014
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering July 15 -August 3, 2014
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
a. Finance:
i. Finance continues working on reviewing and updating the FY 2015 budget.
As of August 1, 2014, the city provided the Mayor and Commission with a
copy of the PROPOSED FY 2015 budget. Furthermore, the city has posted
the PROPOSED FY 2015 budget on the City's website.
ii. The City's parking contractor has installed the first test Wi-Fi modem within
the digital parking meter. The Wi-Fi modem continues working without issue.
The City's Public Works Department continues working with FPL on
obtaining the approval to use two of their respective poles and having them
bring the antennas power. Finance has processed a purchase order for FPL
and the Pole installer in an effort to have FPL provide the electrical which is
critical to the operation of the antenna.
iii. Finance continues to trouble shoot any issues related to the City's
ONESolution finance system. Finance continues to monitor the different
department's issues and help correct those matters.
iv. Finance has taken the initiative related to Laserfiche. Finance has been
training and setting up users. Finance will be conducting training for all
interested departments in the very near future.
v. Finance has been working with Miami-Dade County on providing the needed
IT services to the City of South Miami. Finance has been working on the
-2 -City Manager's Report to the Commission for August 5,2014
Police Departments mandated dual authentication project. Finance is
working to have the project completed before September 30,2014.
vi. Finance, Grants and Public Works continue working with Miami-Dade
County's Department of Audit and Management Services in an effort to
complete audit of the City's People's Transportation Funds for the past 5-
fiscal years.
vii. Finance is working on closing July 2014. The Budget to Actual Monthly
report will be loaded once complete. The July 2014 check register has been
posted on the City's website.
Central Services: City Managers Report -8/5/14 Commission Meeting
i. Sunset Drive Improvements Phase V RFP: The RFP was issued on July
25th . A Non-Mandatory Pre-bid meeting was held on Augusts 1st with three
companies in attendance. Proposals are due August 11th at 10 a.m.
ii. Bathroom Remodeling at Dante Fascell and Palmer Park: The RFP was
issued on July 24th. A Non-Mandatory Pre-bid meeting was held on Augusts
4th with five companies in attendance. Proposals are due August 1 ih at 10
a.m.
iii. Security Access Control System: Submitted a sole-source, PO declared
emergency, procurement for a security access control system. The system is
currently out of service limiting the PO's ability to override the timers for
access to City Hall for public meetings scheduled after normal business and
holiday programming schedules. The item is scheduled for the August 5th
Commission Meeting.
iv. Chamber Renovations: The sound engineer returned to investigate
complaints regarding the Mayors microphone and sound during the last
Commission meeting. The microphone was replaced and the sound system
was thoroughly checked to ensure it is in good working order.
v. Code Vehicles: Three Toyota Prius on order were delivered and turned over
to Public Works for processing, decal installation, etc.
-3 -City Manager's Report to the Commission for August 5,2014
Code Enforcement Office:
Following are highlights for the Code Enforcement Division for July 14 -July 31,2014:
I. Bi-weekly statistics:
a. Responded to over 22 complaints.
b. Issued more than 38 Courtesy Civil Infraction Notices.
c. Issued LNotices of Civil Infraction.
d. Removed 53 Illegal Signs from the City.
e. Reviewed 101 Building permits.
f. Proactive Inspections 39.
g. Re-Inspections 17.
h. Cases Closed 30.
i. Graffiti Tags 28.
j. Counter walk-ins 30.
111. Code Division prepared for a Special Magistrate hearing, that was held on
July 17, 2014.
II. Fines and Fees collected through the Code Enforcement Division for the month of
July 2014: $1,625.00.
III. Local Business Tax Compliance Office:
In the month of July:
a. NEW LICENSES
b. NEW LIENS
c. INSPECTIONS
d. RENEWAL FEES COLLECTED
Total amount
(15)
(44)
(65)
e. NEW LICENSES (BTR's) REVIEWED (20)
Other Reports:
Total amount collected
$ 2,592.00
$ 4,935.00
$ 447.54
• Florida League of Cities Insurance Report -Completed
• Miami Dade County Report -Completed
-4 -City Manager's Report to the Commission for August 5,2014
Special Events Division:
The following are the results for the Special Events Division for July 14 -July 31,2014:
• Collaborating with Parks & Recreation on the grand opening of the Murray
Park Aquatic Center, to be held on Wednesday, August 6, 2014, at Murray
Park.
• Collaborating with South Miami Police Department on a Bike Registration
Day, to be held on Saturday, August 30, 2014, from 11 :00 a.m. -1 :00 p.m.
in front of the Shops of Sunset.
• Collaborating with Mr. David Rafkind on a Bike Lane buffer for Parking Day.
This event will be held on September 19, 2014.
• Collaborating with Roc Burger on an event which will be held on Friday,
September 12, 2014 from 5:00 p.m. -11 :00 p.m.
• Processed a film shoot application for Best New Restaurant that held a shoot
at Buns & Buns on July 23, 2014.
• Processed the refund for Team Footworks Twilight 5K RunNValk with the
assistance of the Finance Department.
• Processed seven (7) garage sale permit requests for this time period.
• Reviewed and processed 44 lien search requests for Code Enforcement
Department, for this period of time.
• Processed/recorded 1 lien and Q lien releases for this time frame.
• Collaborating with Human Resources Department in placing volunteers in
different departments.
-5 -City Manager's Report to the Commission for August 5,2014
Police Department
The following are the accomplishments for the Police Department for the time period July
14th through July 2ih, 2014:
Chief's Office
i. "Staff Own-A-Zone" program yielded 40 citizen and business contacts throughout
the City;
ii. A total of 923 calls for service were handled during this period;
iii. Conhnuing efforts to convert the whole Department to electronic attendance record
keeping. Supervisors need to be trained in process. A "go-live" date is anticipated in
month of August.
Uniform Patrol Division
i. Total of 20 arrests: 5 felonies, 12 misdemeanors, 1 traffic arrests, and 2 warrants
served.
ii. Of those 20 arrests, 9 were narcotics related.
iii. On July 22nd, a meeting was held with the South East Community Traffic Safety
Team. A mini multi agency traffic detail was scheduled for September 23, 2014.
iv. On July 25 th , a traffic enforcement detail was conducted throughout the known
problem areas. The detail yielded 100 traffic citations and 10 traffic (P.T.A.) arrests.
v. The UPD began training members in the County's New Automated Arrest Form
System. The training process will take a month to complete and train everyone.
Community Police Unit
i. A bi-weekly meeting was held with Mr. Gabriel (property manager of Red Road
Commons) and the weekly crime trend report was discussed. No concerns
were expressed and the trend has shown a decrease in crime statistics in this
complex.
ii. Ofc. Rodriguez attended the monthly RCCV meeting and was given a
presentation on gangs in public housing.
iii. Director of H.U.D., Daisy Devern was contacted and advised that the problem of
trash and food sales near 5941 SW 68 ST was addressed with the resident. A
30-day notice of eviction was issued to begin the process.
iv. The school zone sign identified as being blocked by a tree at SW 66 ST / 61 Ct
has not yet been resolved.
-6 -City Manager's Report to the Commission for August 5,2014
v. 28 "Park and Walks" were conducted and 134 citizen contacts were initiated in
the C.R.A.
vi. 26 traffic enforcement details were conducted in the CRA yielding; 125 citations.
vii. CPU is requesting that a crosswalk be striped on SW 62 Ave for the Senior
Center at SW 68 Street in order for the seniors to cross to the southbound bus
stop safely.
viii. The B.E.A.T. program was continued and an additional 10 businesses were
registered.
ix. A bike registration is currently being planned for August 30, 2014.
x. Tree branches are blocking the view of southbound traffic on SW 59 PI and SW
70 ST.
Criminal Investigations Division
i. CID has purchased two HD portable cameras to assist them in capturing photos of
criminals in the act of committing crimes. These cameras can be set up in areas
where we are having an increase in crime or incidents.
ii. Detectives continue conducting surveillance details at our local parks, roving patrols
on city parking garages and municipal parking lots. They continue to assist in
keeping burglaries down in these target areas by supplementing to the existing road
patrol officers.
iii. Detectives have recovered over $12,000 dollars in stolen items and have located a
missing endangered elderly female that walked away from her home in South
Miami.·
-7 -City Manager's Report to the Commission for August 5,2014
Services Division
Fleet Management, Records Management, Quarter Master, Property & Evidence
Management;
i. A total of 254 items pertaining to CD-R files and statement forms from closed cases
had been attached to reports, during the month of July 2014. This process
eliminates unnecessary storage in the property room.
ii. List being compiled of firearms and rifles for destruction.
iii. Audit of the Property Room with, outgoing custodian Lt. Rodriguez and incoming
custodian Sgt. Bukens is completed with appropriate paper work being approved
and signed.
iv. GEM vehicle is currently being outfitted for SMPD.
v. Sheila Lustigman who is the property manager from Coral Springs Police
Department visited SMPD and offered suggestions in renovating the Property and
Evidence room in order to be more efficient.
Professional Standards Division and Training
i. Processing seven applicants for Reserve Police Officer;
ii. Conducted a table top meeting for the owners and staff of the Shops of Sunset
Place for active shooter
iii. Vu body camera field test and evaluation
iv. Field test of two new styles of ballistic vests for patrol officers that is supposed to be
lighter and weather resistant
v. Training with Pinecrest police SWAT Unit
vi. Meeting with Coral Gables Police SWAT unit for future training
vii. Restocked the riot locker with hurricane supplies
viii. Completed the TRT lesson plans for upcoming TRT training
ix. Meeting with security director of the Shops of Sunset regarding training in the
theater for patrol officers
-8 -City Manager's Report to the Commission for August 5,2014
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the July 15, 2014 Commission meeting. We will continue to maintain
our activity and project status reports, which can be made available at your request.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Bus Shelters: Bus shelters on 59 th Place and on Sunset Drive are progressing. Shelter
roof was delivered to the contractor. Columns are complete (plastered and painted), and
the installation of the metal roof and metal structure are scheduled to be complete the
week of July 14th. Inquiring for bus bench to refinished (sandblasted and repainted).
Sunset Drive Striping: The schedule is to be coordinated with the Sunset Drive Median
project. In coordination with MDC for striping implementation.
Police Fueling Facility Improvement: The specifications and plans were provided to the
Building Department for review. The project was presented to the ERPB conditions were
given for the approval of the canopy, including onsite tree mitigation, and evaluating the
color scheme of the structure. Pending instructions from CM.
Dog Park: Pending further instructions and approval.
Sylva Martin Window Replacement -Restoration of the windows is in progress.
City Hall Sewer Connection: Sewer lateral connection to main sewer line is complete.
Pending Building inspection to pass, pending HRS permit.
Manor Lane Traffic Calming: The consultant is in coordination with the County to finalize
the design phase. Pending recommendation from consultant for a possible third location.
SW 61 Avenue Drainage Improvements: Construction is complete. An email was sent
to the property owners for concurrency on the implementation of green islands within the
new parking spaces. City staff is coordinating with FPL for the relocation of the wooden
pole.
Street Lights (Cobra Heads) on 67th Street: Being coordinated with the City Attorney.
Pending further instructions.
Downtown Wi-Fi: Contract is being executed. Purchase order will be issued upon
execution.
Paver Repairs (SW 59 PI): Project is complete.
Sunset Drive Median: Contract is being executed. Purchase order will be issued upon
execution.
Citywide Sidewalk Repair: Contract is being executed. Purchase order will be issued
upon execution.
-9 -City Manager's Report to the Commission for August 5,2014
SW 57 th Court Sidewalk Repair (By Town Bar & Grill): Contract is being executed.
Purchase order will be issued upon execution.
Median Landscaping along US1: Pending a fee estimate for design and a rough
construction cost estimate. Project being coordinated with FOOT. Pending further
instructions.
Public Works Attachment A
i. Replaced 86 AlC filters throughout all City Facilities.
ii. Chamber Renovation project completed.
iii. Repaired & painted exterior railings to the Police Department as requested.
iv. Installed new ceiling tiles in the hallways in the Police Department as requested.
v. Installed a vent on the bathroom door in the City Manager's office as requested.
vi. Repaired two kitchen cabinet doors in the Community Center as requested.
vii. Repaired ice maker at Palmer Park as requested.
viii. Installed a new AlC belt and cleaned coil in the Human Resources department.
ix. Repaired electrical switch in the boy's bathroom at the Community Center.
x. Painted 14 posts that were covered with Graffiti along US1.
xi. Installed 1 electrical outlet, TV cable and a flat screen TV as requested.
xii. Repaired cabinets in the Planning & Zoning department as requested.
xiii. Repaired two interior doors in the Police department as requested.
xiv. Installed 6 frames in the Assistant City Manager's office as requested.
xv. Repaired ceiling leak in the Commission Chamber and installed 42 new ceiling tiles
and removed 4 large reflectors.
xvi. Replaced 4 light bulbs in the Public Works office and 1 T8 Transformer as requested.
xvii. Repaired AlC in the Sylva Martin as requested.
xviii. Repaired door the women's bathroom in City Hall as requested.
xix. Replaced 8 T8 light bulbs & 3 regular light bulbs in the Commission Chamber as
requested.
-10 -City Manager's Report to the Commission for August 5, 2014
The following are the accomplishments that have taken place from July 16-August 5,
2014:
Recreation Division:
• The Murray Park Aquatic Center Grand Opening Ceremony will be held on
Wednesday, August 6, 2014 at 10:00 a.m. at the Murray Park Aquatic Center,
located at 6701 South West 58 Place.
Parks Maintenance Division:
• Multiple capital improvement projects are underway for the Parks and Recreation
Department -restroom renovations at Palmer and Dante Fascell Park
• Cut multiple trees and shrubs at Fuchs Park.
• Cut trees in the Community Center Parking lot.
• Repaired sod athletic fields at Palmer Park.
• Painted sign post at Fuchs Park.
• Playground border being installed at Fuchs Park.
• Repaired swings at Murray Park.
Upcoming Eventsl Activities:
The Annual Back to School Giveaway will be held on Thursday, August 14, 2014 at the
Gibson-Bethel Community Center from 4:00 p.m. to 6:00 p.m.
Planning Department
The following is the Planning department update for the August 5, 2014 Commission
meeting.
Please be advised that no "significant" events have occurred in the Planning Department
since the July 15, 2014 Commission Meeting. We will continue to maintain bi-weekly
activity and project status reports, which can be made available at your request.