8Till' CITY or 1'1 FASANT LlVINC
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
VENDOR &
AMOUNT
EXPENSE:
ACCOUNT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Acting Parks & Recreation Director 8
August 5, 2014 Agenda Item No.: __
A Resolution authorizing the City Manager to pay $7,524.00 to South
Florida Football Officials Association, Inc. (SFFOA) for the South Miami
Grey Ghosts home football games.
The Miami-Dade Xtreme Youth Football League (The League) was
created in 2000 by a group of commissioners with a vision of creating a
league that would look after the best interest of children. Today the
league is comprised of nineteen different member parks, including the
city's South Miami Grey Ghosts football team. South Miami Grey Ghosts
Football is scheduled to play six (6) home games this year.
The League is responsible for negotiating contracts as it pertains to the
football league and its member parks. Recently, Miami-Dade Xtreme
Youth Football League negotiated and executed the officiating contract
with South Florida Football Association (SFFOA) for the next four years.
The leagues' ongoing contractual relationship with South Florida Football
Officials Association provides member parks, coaches, players and
parents the highest level of game officiating. This contract provides
security and cost saving measure to the league and members. SFFOA is a
well organized and respectable entity that is recognized by the NCAA
and Orange Bowl Youth Sports.
Please find below a breakdown of all submitted proposals.
VENDORS AMOUNT
SOUTH FLORIDA FOOTBALL OFFICIALS $7,524.00
ASSOCIATION, INC.
$7,524.00
001-2000-572-5630, Football, with a current balance of $15,216.38.
TilE CITY or PI EASANT I.IVING
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Resolution for approval.
Estimate for service.
Budget print out.
E-mail from Rich Raphael, President of Miami Xtreme Football League
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RESOLUTION NO.: ________ _
A Resolution authorizing the City Manager to pay $7,524.00 to South Florida
Football Officials Association, Inc. (SFFOA) for the South Miami Grey Ghosts home
football games.
WHEREAS, Through Miami-Dade Xtreme Youth Football League (the League), South Florida
Football Officials Association, Inc. (SFFOA) will be officiating all of the city's home football games; and,
WHEREAS, Miami-Dade Xtreme Youth Football League negotiated and executed the
officiating contract with South Florida Football Association (SFFOA) for the next four years;
and,
WHEREAS, the league ongoing contractual relationship with SFFOA provides member
parks, coaches, players, and parents the highest level of game officiating; and,
WHEREAS, SFFOA is a well organized and respectable entity that is recognized by the
NCAA and Orange Bowl Youth Sports.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section I. The City Manager is authorized to pay $7,524.00 to South Florida Football Officials
Association, Inc. (SFFOA) for the South Miami Grey Ghosts home football games, drawn from Football
account 001-2000-572-5630 with a current balance of $15,216.38.
Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions of this resolution.
Section 3. Effective Date. This resolution shall become effective immediately upon adoption
by vote of the City Commission.
PASSED AND ADOPTED this __ day of ______ , 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
SOUTH FLORIDA FOOTBALL OFFICIALS ASSOCIATION, INC.
No. 0389
City of South Miami
Attn: Quetin Pough
6130 SW Sunset Drive
Miami, Florida 33143
INVOICE FOR SERVICES
RE: OFFICIATING SERVICES FOR SOUTH MIAMI GREY GHOSTS HOME GAME 1
DIVISION # OF OFFICIALS .. TYPE OF OFFICIALS RATE LINE TOTAL
PWS 2 FIELD ( HL & REF) $57.00 $114.00
8u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
10u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
11u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
12u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
13u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
DEPT: p~ \--. ((tc. P. b. #
REQ# O,-t ~q1 \f OPEN P.O 0
DELIVERY: PARTIAL 0 COMi LET. LJ
~~ CEiVED I S 131 .L.ED
f--tel q lfl{ ---
'--' .... iC.
C E N T RALS E Rv~iC-~-s--~~--_._----_._. ~-.-~ ----'---
(-. f
l..ll-, '"_
GRAND TOTAL FOR ALL GAMES
IF PAYING BY CHECK CHECK CAN BE MADE PAYABLE TO S.F.F.O.A.
6/1112014
SUBTOTAL
$1,254.00
$1,254.00
Our Mission: "To provide, quality, trained impartial officials to area youth footballiegues."
SOUTH FLORIDA FOOTBALL OFFICIALS ASSOCIATION, INC.
No. 0390
City of South Miami
Attn: Quetin Pough
6130 SW Sunset Drive
Miami, Florida 33143
INVOICE FOR SERVICES
RE: OFFICIATING SERVICES FOR SOUTH MIAMI GREY GHOSTS HOME GAME 2
DIVISION # OF OFFICIALS TYPE OF OFFICIALS RATE· LINE TOTAL
PWS 2 FIELD ( HL & REF) $57.00 $114.00
8u 4 FIELD (HL, LJ, U & REF) $57.00 $228.00
10u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
11u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
12u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
13u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
DEPT: r tJ~, ~(Zt( P.O #
REQ # p~,{\ q1{) OPEN p,O
DELIVERY: ARTIAL [J COM,':, l: r ~
~ITYAND )UALITY REC _IVEO Nj 3d
~.~ .-'_'_._~I(~r ,~ -..---~---.:: ~
DEPARTMENT"'H'[ /,J '
, '.i
C E N -rRALSE r~ ,,7i ~---. .. ,"" ... _" .-.'.----~--"----;t=.S
" , ....
GRAND TOTAL FOR ALL GAMES
IF PAYING BY CHECK CHECK CAN BE MADE PAYABLE TO S.F.F.O.A.
6/11/2014
SUB TOTAL
$1,254.00
0
!l
"J
LED
t
$1,254.00
Our Mission: "To provide, quality, trained impartial officials to area youth footballlegues."
SOUTH FLORIDA FOOTBALL OFFICIALS ASSOCIATION, INC.
No. 0391
City of South Miami
Attn: Quetin Pough
6130 SW Sunset Drive
Miami, Florida 33143
INVOICE FOR SERVICES
RE: OFFICIATING SERVICES FOR SOUTH MIAMI GREY GHOSTS HOME GAME 3
DIVISION # OF OFFICIALS TYPE OF OFFICIALS RATE LINE TOtAL
PWS 2 FIELD (HL & REF) $57.00 $114.00
8u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
10u 4 FIELD (HL, LJ, U & REF) $57.00 $228.00
11u 4 FIELD (HL, LJ, U & REF) $57.00 $228.00
12u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
13u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
DEPT:~ e.RC P.C .#
REQ # Q~(l t Ilf -OPEN P.O
DELIVERY: PARTIAL 0 COMPl.ET
QUANTITY AN[ ~IT RE ~E IVED /\S 13
~ ,/ r---MlS ~ .. -
DEPARTt,,1ENT I iEAD
___ , ___ ,_~_,,_v._· .. ---.----~
C E N T F\/-;-l::-s[j~-fleES 0
G.RAND TOTAL FOR ALL GAMES
IF PAYING BY CHECK CHECK CAN BE MADE PAYABLE TO S.F.F.O.A.
6/1112014
SUBTOTAL
$1,254.00
0
::0
iLLE J
I~
.~ T E.
""-.-
~T E
$1,254.00
Our Mission: "To provide, quality, trained impartial officials to area youth footballiegues."
SOUTH FLORIDA FOOTBALL OFFICIALS ASSOCIATION, INC.
No. 0392
City of South Miami
Attn: Quetin Pough
6130 SW Sunset Drive
Miami, Florida 33143
INVOICE FOR SERVICES
RE: OFFICIATING SERVICES FOR SOUTH MIAMI GREY GHOSTS HOME GAME 4
DIVISION # OF OFFICIALS TYPE OF ,OFFICIALS RATE LINE TOTAL
PWS 2 FIELD ( HL & REF) $57.00 $114.00
8u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
10u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
11u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
12u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
13u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
DEPT:. I~ l~( P.O. tt
P4t
~ .... -.-~.-
REQ# C1 1\ c~ r f.. .. ! ; _.
DELIVEf Y: P~RTI I\L 0 CC ' " "
QUANTI Y AND ( UAL II Y F<E C F:l'i E .,' /\ ~ ~ L_ .. fQ\\ ~ \ \ v1Ef'.JfHf" ~-
, \ ~~~l
-------~.-~"-.--.-.---CENTR,L\ F<VIC t.~
GRAND TOTAL FOR ALL GAMES
IF PAYING BY CHECK CHECK CAN BE MADE PAYABLE TO S.F.F.O.A.
6/11/2014
SUBTOTAL
$1,254.00
~ ..... -----~.--
. , ,
i ~ ;
$1,254.00
Our Mission: "To provide, quality, trained impartial officials to area youth footballlegues."
No. 0393
City of South Miami
Attn: Quetin Pough
6130 SW Sunset Drive
Miami, Florida 33143
SOUTH FLORIDA FOOTBALL OFFICIALS ASSOCIATION, INC.
INVOICE FOR SERVICES
RE: OFFICIATING SERVICES FOR SOUTH MIAMI GREY GHOSTS HOME GAME 5
6/1112014
DIVISION # OF OFFICIALS TYPE OF OFFICIALS RATE LINE TOTAL SUB TOTAL
PWS
8u
10u
11u
12u
13u
2
4
4
4
4
4
FIELD ( HL & REF) $57.00 $114.00
FIELD ( HL, LJ, U & REF) $57.00 $228.00
FIELD ( HL, LJ, U & REF) $57.00 $228.00
FIELD ( HL, LJ, U & REF) $57.00 $228.00
FIELD ( HL, LJ, U & REF) $57.00 $228.00
FIELD ( HL, LJ, U & REF) $57.00 $228.00
DEPT: PrAldbli .,j-~~ P.O. # ---li---t--
REQ # (i(. -.i1Jl OPEN .0: 0
DELlVE.RY: PART AL [J COMP! ETE 0
QUANTITY f. NO QUA JTY RECEIVED A) Bit LED ~~~::~ 01l~J{5J ~ DEPA~~ftJl-['~T HfA[) DA E
GRAND TOTAL FOR ALL GAMES
IF PAYING BY C~ECK CHECK CAN BE MADE PAYABLE TO S.F.F.O.A.
Our Mission: "To provide, quality, trained impartial officials to area youth footballlegues. "
$1,254.00
$1,254.00
SOUTH FLORIDA FOOTBALL OFFICIALS ASSOCIATION, INC.
No. 0394
City of South Miami
Attn: Quetin Pough
6130 SW Sunset Drive
Miami, Florida 33143
INVOICE FOR SERVICES
~E: OFFICIATING SERVICES FOR SOUTH MIAMI GREY GHOSTS HOME PLAYOFF GAME~
DIVISION # OF OFFICIALS TYPE OF OFFICIALS RATE LINE TOTAL
PWS 2 FIELD ( HL & REF) $57.00 $114.00
8u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
10u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
11u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
12u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
13u 4 FIELD ( HL, LJ, U & REF) $57.00 $228.00
DEPT: 9w1L r,..fl.,_c f.O. #
~q-, lq1\ ~ C)P[ ~\~ t) REO # .-
DELIVERY: PARTI '\L [ CC~)
No OUAL ~ :ECF i'/t ' . (
A YA t'
D~~ ~ V ~___ 0\)<1 ----~/ -----
T HtJ\~j
----_ .. -.----------.. ---------, -_._-----
CENTI::;'AL S F<VICES
GRAND TOTAL FOR ALL GAMES
IF PAYING BY CHECK CHECK CAN BE MADE PAYABLE TO S.F.F.O.A.
6/11/2014
SUBTOTAL
$1,254.00
-
,. ",
\, ,.J
, ' '\ , J
C' I' }d ~ D
;~ _.-_.-
i.
-
c
$1,254.00
Our Mission: "To provide, quality, trained impartial officials to area youth footballiegues."
Ledger: Fiscal Year: [~~~~_~~J
Key FUND
0012000
Obj ACT!
5725630
Level: [?~ -~~J
DEPT D1VI
SUBA ELEM
Account Information
Description: RECREATION, / FOOTBAll
FiscalYear: 2014
Balance Type: DR
Original Budget: 0.00
Cortes, Martha
From: Grey Ghost Commissioner [commissioner@greyghostsports.orgj
Sent: Sunday, July 13, 2014 8:17 AM
To: Cortes, Martha; Cineas, Joanne; Pough, Quentin
Subject: Fwd: Miami Xtreme Officiating
----------Forwarded message ----------
From: "richard raphael" <ricraph l@att.net>
Date: Ju112, 2014 2:54 PM
Subject: Miami Xtreme Officiating
To: "Johnnie Ziegler" <commissioner@greyghostsports.org>
Cc:
Mr. Ziegler,
Page I (Il
I sincerely apologize for the delay regarding your request. I want to remind you that the Miami Xtreme League
has the duty and responsibility to negotiate contracts as it pertains to the league and its members. Recently, the
league re-negotiated and executed the officiating contract with the South Florida Football Officiating Association
(SFFOA) for the next four years. This contract provides security and cost saving measures to our league and
members. It should be noted that the SFFOA is a well organized and respectable entity that is recognized by the
NCAA and Orange Bowl Youth Sports. I have no doubt that excellence service will rendered by this
organization. Therefore, to answer your question regarding other vendors, the answer would be NO we are not
interested in any more proposals and YES that the league has an executed contract with SFFOA for the next fc
years.
Respectfully,
Rich Raphael
7114/2014
11 ,( V\ 1_