3TilE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Agenda Item NO.:-.3 DATE: August 5, 2014
SUBJECT:
BACKGROUND:
AMOUNT:
FROM ACCOUNT:
To Account:
Backup
Documentation:
A Resolution relating to budget; authorizing a transfer of $1,050 from
General Contingency account to Contractual Services account.
It is requested that a budget transfer of $1,050 be authorized from the
General Contingency account to Contractual Services account to pay
and process last Invoice for Southern Strategy Group of Miami, LLC.
Southern Strategy Group of Miami, LLC was approved via Resolution
No. 242-13-140960 in November 2013 to represent the City before
the Florida Cabinet sitting as the Transmission Line Sitting Board,
regarding the determination of Florida Power & Light's proposed
transmission line corridor through the City of South Miami. It was
recommended that the City enter into an agreement with Southern
Strategy Group of Miami, LLC on a monthly basis for a period of
three (3) months and renewable for additional (3) three months block
terms not to be extended beyond September 30, 2014.
$1,050
Account No.: 001-1310-513-9920 (General Contingency) has a
current balance of $99,000.
Account No.: 001-1310-513-3450 (Contractual Services ) has a
current balance of $34.50.
Proposed Resolution
Invoice MM-1573
Backup e-mails related to account balances
Resolution No. 242-13-14060 dated November 2013
Agreement letter dated November 5, 2013
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RESOLUTION NO. ______ _
A Resolution relating to budget; authorizing a transfer of $1,050 from
General Contingency account to Contractual Services account.
WHEREAS, it is requested that the budget for the Contractual Services account be
increased by $1,050 which currently has a balance of $34.50; and,
WHEREAS, it is essential to provide sufficient funds to the Contractual Services account
No. 001-1310-513-3450; the additional funds will ensure that the account has monies for the
remainder of the fiscal year; and,
WHEREAS, once there are sufficient funds in the Contractual Services account No. 001-
1310-513-3450; we will be able to process the last outstanding Invoice for Southern Strategy Group
of Miami, LLC. The last invoice was processed in OneSolution, however, due to insufficient funds,
the Invoice is outstanding; and,
WHEREAS, the Mayor and City Commission desire to transfer sufficient funds from
account No. 001-1310-513-9920, General Contingency, with a current balance of $99,000 to
Contractual Services account No. 001-1310-513-3450, currently with a balance of $34.50; and,
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section I. The City Manager and his administrative staff are hereby authorized to transfer
$1 ,050 from account No. 001-1310-513-9920, General Contingency, with a current balance of
$99,000; to Contractual Services account No. 001-1310-513-3450 with a balance of $34.50.
Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ADOPTED this __ day of ______ " 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
(
I
\
Southern Strategy Group of Miami, LLC
PO Box 10570
Tallahassee, FL 32302
Bill To
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Professional Serviees Rendered
FIN AL INV or CE Pro-rated June \ -9, 20 14
Please call (850)222-0821 option 2 or EMAIL
edwards@usstrategy.eom for billing inquiries.
---------,"~~
/'
Description
Invoice
Date Invoice #
6/1/2014 MM-1573
FEIN #27-0798190
BILLING PERlOD
Amount
1,050.00
--.-
Total $\,050.00
---
RESOLUTION NO. 242-13-14060
A Resolution authorizing the City Manager to execute an agreement with
Southern Strategy Group of Miami, LLC relating to representing the City
of South Miami before the Florida Cabinet sitting as the Transmission
Line Sitting Board, regarding the determination of Florida Power &
Light's proposed transmission line corridor through the City of South
Miami.
WHEREAS, the City's current State lobbyist, Gomez, Barker & Associates cannot
represent the City at the State Legislation with reference to issues which arise pertaining to
Florida Power & Light because of an existing conflict, and
WHEREAS, the City needs an alternative lobbying firm, in an effort for the City to
have proper representation related to the determination of Florida Power & Light's proposed
transmission line corridor through the City of South Miami, and
WHEREAS, it is recommended that the City authorize the City Manager to enter
into an agreement with Southern Strategy Group of Miami, LLC for a monthly retainer
amount of $3,500. The proposed agreement will proceed for three (3) months and can be
renewed for a three (3) month block terms, not to be extended, by renewal or otherwise,
beyond September 30, 2014., and
WHEREAS, the proposed agreement may be terminated by either party with 30-
days written notice.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI THAT:
Section I. The City Manager is authorized to execute an agreement with Southern
Strategy Group of Miami, LLC relating to representing the City of South Miami before the
Florida Cabinet sitting as the Transmission Line Sitting Board, regarding the determination of
Florida Power & Light's proposed transmission line corridor through the City of South Miami,
for a monthly retainer amount of $3,500 from account number 001-1310-513-3450 with a
current balance of $156,500. A copy of the letter agreement that has been proposed by
Southern Strategy Group of Miami, LLC is attached.
Section 3. Severability. If any section clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this resolution.
Section 4. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ADOPTED this 5th day of November ,2013.
Pg. 2 of Res. No. 242-13-14060
APPROVED:
1l':!f!l1Jsl:2
MAY
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Liebman: Yea
Commissioner Newman: Yea
Commissioner Harris: Yea
Commissioner Welsh: Yea
STRATEGY GROUP
* * *
2000 PONCII D .. LaON BOUUVAllO, SlIrrB 624 COJW.G,ULIIlI. FL33134 • (p) 305.421.6304 . WWW.'OBTIlATBCJV.OOV:
November 5,2013
Steve Alexander
City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Re: Agreement with Southern Strategy Group of Miami, LLC
Dear Mr. Alexander:
Thank you very much for your interest in having Southern Strategy Group of Miami, LLC
(SSG provide state executive branch governmental consulting services to the City of
South Miami. SSG is committed to providing the highest level of service in furtherance
of your goals. This agreement will describe the terms under which that representation
will occur.
You have asked that we represent the City of South Miami before the Florida Cabinet
sitting as the Transmission Une Siting Board, regarding the determination of Florida
Power & Light's proposed transmission line corridor through Miami-Dade County.
South Miami wi II be directly impacted by the final determination and therefore
communicating the impacts to the City to both staff as well as the Cabinet will be of
paramount importance. In addition, as part of our scope of service. SSG will provide
electronic documents on a daily basis, relevant newspaper articles. analyses, and
Important governmental announcements.
The entire team of SSG's lobbyists In South Florida will be available to advance the City
of South Miami's interests. You may wish to review in detail the qualifications of the
team at WWW.u8strateav.com. However, in order to ensure that your needs are
efficiently and fully addressed, I will be the primary contact for this representation. If I
should ever be unavailable, I would encourage you to contact Nelson Diaz or Edgar
Castro. Our contact information is reflected on the attached sheet.
In exchange for these services, the City of South Miami has agreed to pay $3,500 per
month beginning November 1, 2013. SSG will send an invoice on the first of each
month and payment Is due by the end of each month. All payments shall be remitted to
P.O. Box 10570, Tallahassee, FL 32302. This agreement will proceed on a month-to-
month basis and may be terminated by either party with 10 days written notice. Costs
directly attributable to the performance of this work will be billed in addition to the
monthly retainer, and these costs may include travel, lobbyist registration fees. and other
expenses incurred on City of South Miami's behalf. For the exception of lobbyist
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Mr. Alexander
Page 2
registration fees, no monthly costs that in the aggregate exceed $100 will be incurred
without your prior approval.
In order for us to comply with Florida laws. it will require you complete any forms
necessary to comply with lobbyist registration requirements that may arise as a result of
our representation of City of South Miami during the term of a contract or after its
termination should reporting periods overlap.
It should also be noted that SSG has affiliated offices in other states and within the state
of Florida. SSG has a policy of declining representation of clients when that
repr~ntation would immediately create a direct conflict with other clients in the region
in which the representation occurs. We know of no conflicts with our current clients as it
relates to the City of South Miami in South Florida. In order to ensure the candor and
trust in our relationship that forms the basis of effective representation, it is the policy of
SSG to keep confidential within each office all information about your business interests
and stratag ias.
This agreement may not be extended, by renewal or otherwise, beyond September 30,
2014. All disputes shall be resolved by a court of competent jurisdiction and venue shall
be in Miami-Dade County. Florida.
I believe the above reflects our understanding. If it does. please sign this agreement
and return with the completed client information and lobbyist registration forms, which
are enclosed. , appreciate your attention to this matter and look forward to working with
you. Please never hesitate to contact me if we can assist City of South Miami in any
way.
ATIeSTED:
Read and Approved as to Form, Language,
Legality and Execution Thereof:
Signature: ___ .. ___ .. _. ____ . _______ _
City Attorney
Digitally signed by: Thomas F. !?epe
DN: eN = Thomas F. Pepe ~/L/US
Date: 2013.11.08 17:17:24 p(j~iroo'
To:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER~OFFICE MEMORANDUM
Members of the City Commission
South Miami
btu~
~ir
2001
From: The Honorable Stoddard, Mayor
Copy:
Date:
SUBJECT:
Steven Alexander, City Manager
November 5, 2013 Agenda Item No.:lE
A Resolution authorizing the City Manager to execute an
agreement with Southern Strategy Group of Miami, LLC relating
to representing the City of South Miami before the Florida
Cabinet sitting as the Transmission Line Sitting Board, regarding
the determination of Florida Power & Light's proposed
transmission line corridor through the City of South Miami.
Unfortunately, the City's current State lobbyist. Gomez. Barker & Associates cannot
represent the City at the State Legislation with reference to issues which arise pertaining to
Florida Power & Light because of an existing conflict.
Due to this situation. the City is in need of an alternative lobbying firm to provide the City
with adequate representation related to the determination of Florida Power & Light's
proposed transmission line corridor through the City of South Miami. It is imperative that
the City enter into an agreement with an alternative lobbying firm.
Hence, it is my request and recommendation that the City authorize the City Manager to
enter into an agreement with Southern Strategy Group of Miami, LLC for a monthly
retainer amount of $3,500. The proposed agreement may be terminated by either party
with 30-days written notice.
DOCUMENTATION: Proposed Resolution
Proposed agreement with Southern Strategy Group of Miami, LLC