8if IE (1'1 Y UI" I'L1:\5Ah:T LlVI~;C
To:
FROM:
DATE:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
July 15, 2014 Agenda Item No. : __
SUBJECT: A resolution authorizing the City Manager to negotiate and enter into a
contract with Trident Telecom, Inc. for a total expenditure not to exceed
$6,785 for the installation of Wi-Fi antennas
BACKGROUND: In an effort to provide Wi-Fi service access to provide proper
communication for our new parking meter improvements in the
Downtown area, it is the City's intent to install two electrical poles to
accommodate the antennas for service.
AMOUNT:
ACCOUNT:
The City received three (3) quotes in response to a solicitation, shown
below. Pursuant to review, it was determined that Trident Telecom, Inc.
is the lowest, responsive and responsible bidder for this project.
The three (3) quotes received:
Trident Telecom, Inc.
EMK General Service, Corp.
JN Electrical Contractors, LLC.
Amount not to exceed $6,785
$5,900
$6,750
$12,876
The expenditure shall be charged to the City's Parking account number
001-1410-513-3459, which has a balance of $101,540.22, before this
request was made.
ATTACHMENTS: Resolution
Quotes
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
RESOLUTION NO.: _____ _
A Resolution authorizing the City Manager to negotiate and enter into a contract with Trident
Telecom, Inc. for a total expenditure not to exceed $6,785 for installation of Wi-Fi antennas
WHEREAS, the Mayor and City Commission wish to provide Wi-Fi service in the Downtown area, and
require the installation of two antennas to do so; and
WHEREAS, pursuant to a competitive selection process in accordance with the City Charter, it was
determined that Trident Telecom, Inc. submitted a proposal in the amount of $5,900 that was the most
comprehensive and cost effective in its construction approach; and
WHEREAS, the City desires to provide a 15% contingency of $885 over the proposal amount for
unknown factors that may arise during the work; and
WHEREAS, the total expenditure, including the contingency amount, is not to exceed $6,785; and
WHEREAS, the Mayor and City Commission desire to authorize the City Manager negotiate and to enter
into a contract with Trident Telecom, Inc for the installation of Wi-Fi Antennas for a total amount not to exceed
$6,785.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to negotiate the terms and conditions and execute a
contract with Trident Telecom, Inc. for the installation of Wi-Fi Antennas for an amount not to exceed $5,900 and
he is authorized to expend up to $885 for unforeseen conditions. A copy of the proposal is attached.
Section 2: The expenditure shall be charged to the City's Parking account number 001-1410-
513-3459 which has a balance of $101,540.22, before this request was made.
Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or
unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining
portions of this resolution.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ___ day of ______ , 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION
THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
T
13832 SW 142nd Avenue, Miami, FL 33186
DATE: 6/9/2014
JOB NAME: City of South Miami New Concrete Poles
CUSTOMER PO:
CUSTOMER: Grizel Martinez QUOTE NO.: S6-9-14 -------PREPARED BY: Bob Price
PHONE NO.: E-MAIL: bprice@tridenttel.com
FAX NO.:
E-MAIL: Martinez, Grizel <GMartinez@southmiamifl.gov>
I: DESCn)rttQN' . ,QTY.< MATIFLAT· cL~lJOR. ,. .tOl'~L.·· .. .! ••
Install (2) new 25' concrete poles and electrical hardware per 1 $ -$ -$
customer provided scope and specifically drawing (file name $ -$ -$
" dropped image Rev3 21 14"). $ -$ -$
This quote includes labor & material cost for the following: $ -$ -$
(2) 25' concrete poles $ -$ -$
(2) 60 amp elctrical panels $ -$ -$ ----
(2) meter cans $ -$ -$
(2) handholes $ -$ -$
Misc. hardware & conduits $ -$ -$
permits (City of South Miami only) $ -$ -$ ._-
sidewalk restoration $ -$ -$
Underground Locates $ -$ -$
$ -$ -$
$ -$ -$
$ -$ -$
$ -$ -$
$ -$ -$
SCOPE:
NOTES:
Quote does not provide for any fees required by FPL or others. Quote Does not include
any sealed structural drawings if required. Traffic control will consist ofbarrades, cones, and flag
persons. (No law enforcement personell have been provided for).
LABOR AMOUNT: $
MATERIAL/FLAT AMOUNT: $
LUMP SUM TOTAL: -$.,,----5,-9-00-.0-0-
13832 SW 142 AVE. MIAMI, FLORIDA 33186 * 305.234.0133: MIAN 305.234.0138: FAX
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
:"
To: Ricardo A. Ayala.
City of South Miami.
IN Electrical Contractors, LLC.
2811 NW 103 Street.
Miami FL 33147.
Cell:786-693-3392,fax:305-694-9284
Email:jsalgueiros@yahoo.es
Capital Improvement Project Manager.
4795 SW 75 Ave.
Miami, FL 33155.
Date: 06/15/14.
This is the estimate of the work and materials needed to install the two poles, with all the below
specifications as you send us:
• A meter can and an electric panel in each pole.
• A 120V system.
• The city is using a hot, neutral and ground. The ground will be connected to the grounding rod
that needs to be installed for the system.
• FPL is coming with a duplex #6.
• Certain construction work in the sidewalk with the electric box necessary.
We are estimating using a concrete pole of 20', whose price is valid 30 days and their delivery is within
6-7 weeks.
For all this work IN Electrical Contractors, LLC. is estimating $12876.00, that according the above will
change depending the pole prices but around the above estimation, or if there are changes in the job
specifications.
We are going to need a payment of half of the monies at the beginning and the other one at the final
inspection.
In the prices, we are including the City permits, the materials, and the above services of our company.
If some other job has to be done, or if the inspector asks for some other job to be done, these jobs are not
included in this estimate.
Jorge E. Salgueiros
IN Electrical Contractors, LLC.