6THE CITY OF PLUISANT LIVING
To:
From:
Date:
Subject:
Background:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven J. Alexander, City Manager
July 8,2014 Agenda Item No.:--="'-----_
A Resolution relating to budget; authorizing a transfer of $29,000
from City Manager's General Contingency account, to MIS
Contractual Services account.
It is requested that the budget for MIS Contractual Service be increased by
$29,000 from account No. 001.1310.513.9920. It is essential to provide
sufficient funds for MIS Contractual Services to fund an interlocal
agreement with Miami-Dade County for Information Technology
Department (ITO) Maintenance and Support Services.
The City's FY 2014 MIS budget was adopted with an amount of $175,000.
The City proceeded on October I, 20 I 3 with a month-to-month
agreement with IDC using their existing annual amount of $189,800;
$15,816.66 monthly. The City was able to adopt a new agreement with the
new vendor, Miami-Dade County ITO for $165,500; $13,791.66, monthly
beginning April IS, 2014 for a substantial yearly savings.
In order to ensure a successful transition from the City's previous IT
services provider to Miami-Dade County, both entities were on site at the
same time for a one-month and a half (April and May) transition period.
The City received services from both providers and was contractually
obligated to pay both entities during the month and a half period.
Therefore, due to this unbudgeted expense, a budget transfer is required
to ensure there are sufficient funds in the MIS Contractual Services
Account. Furthermore, an additional $1,613 has been allocated for any,
future expense which is currently unanticipated.
Transfer Amount: $29,000
Transfer From: Account number 001.1310.513.9920 City Manager's General Contingency,
with a current balance of $99,000.
Transfer To: Account number 001.1340.513.3450, MIS Contractual Service, with a
current balance of $48,466.64.
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RESOLUTION NO. _____ _
A Resolution relating to budget; authorizing a transfer of $29,000 from
City Manager's General Contingency account, to MIS Contractual
Service account.
WHEREAS, it is requested that the budget for MIS Contractual Services be increased by
$29,000 from account No. 001.1310.513.9920; and,
WHEREAS, It is essential to provide sufficient funds for MIS Contractual Services to
fund an interlocal agreement with Miami Dade County for Internet Technology Department
(lTD) Maintenance and Support Services; and,
WHEREAS, the Mayor and City Commission desire to transfer sufficient funds from account
No. 001.1310.513.9920 City Manager's General Contingency, with a current balance of $99,000,
settlements to account No. 001.1340.513.3450 MIS Contractual Service, with a current balance
of $48,466.64.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT;
Section I. The City Manager is hereby authorized to transfer sufficient funds in the amount of $29,000
funds from account No. 001.1310.513.9920 City Manager's General Contingency, with a current
balance of $99,000, settlements to account No. 001.1340.513.3450 MIS Contractual Service,
with a current balance of $48,466.64.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _ day of ____ , 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF:
CITY A TIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Welsh:
Commissioner Liebman:
Commissioner Edmond: