10TIlE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item No.: / July 15, 2014
SUBJECT: A resolution authorizing the City Manager to negotiate and enter into a
contract with Maggolc, Inc. for a total expenditure not to exceed
$15,582.50 for Citywide Sidewalk Repair
BACKGROUND: In an effort to address public safety concerns, it is the City's intent to
perform sidewalk repairs in various locations in an effort to eliminate
tripping hazards. An extensive inspection of sidewalks was conducted to
identify cracks or broken sidewalks. These repairs require the
replacement of sidewalk flags to correct the broken or missing sections.
The City received four (4) quotes in response to a solicitation, shown
below. Pursuant to review, it was determined that Maggolc, Inc. is the
lowest, responsive and responsible bidder for this project.
AMOUNT:
ACCOUNT:
Four (4) quotes received:
Maggolc, Inc.:
Pioneer Construction Management Services
Sanchez Arango:
B Square Construction Management Group, LLC
$13,550.00
$14,277.50
$21,937.00
$28,496.69
A 15% contingency of $2,032.50 will be included over the proposal
amount to address for unknown factors that may arise during the work.
The total amount of the contract, including the contingency, will be
$15,582.50.
Amount not to exceed $15,582.50
The expenditure shall be charged to the Engineering & Construction
account number 001-1790-519-3450, which has a balance of
$55,730.00, before this request was made.
ATTACHMENTS: Resolution
Quotes
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RESOLUTION NO.: _____ _
A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc,
Inc. for a total expenditure not to exceed $15,582.50 for Citywide Sidewalk Repair
WHEREAS, the Mayor and City Commission wish to provide sidewalk repair to several locations within
the City, and
WHEREAS, pursuant to a competitive selection process in accordance with the City Charter, it was
determined that Maggolc, Inc submitted a proposal in the amount of $13,550.00 that was the most
comprehensive and cost effective in its construction approach; and
WHEREAS, the City desires to provide a 15% contingency of $2,032.50 over the proposal amount for
unknown factors that may arise during the work; and
WHEREAS, the total expenditure, including the contingency amount, is not to exceed $15,582.50; and
WHEREAS, the Mayor and City Commission desire to authorize the City Manager to negotiate and enter
into a contract with Maggolc Inc for citywide sidewalk repairs for a total amount not to exceed $15,582.50.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to negotiate the terms and conditions and to execute a
contract with Maggolc, Inc for the citywide sidewalk repairs for an amount not to exceed $13,550.00 and he is
authorized to expend up to $2,032.50 for unforeseen conditions. A copy of the proposal is attached.
Section 2: The expenditure shall be charged to the Engineering & Construction account
number 001-1790-519-3450 which has a balance of $55,730.00, before this request was made.
Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or
unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining
portions of this resolution.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ___ day of ______ , 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION
THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
ENGINEERING CONTRACTOR -LlC: E-251302 and CUC-1224888
11020 SW 55 ST., MIAMI, FL 33165
Miami, June10, 2014
To: Ricardo A. Ayala, PE
· City of South Miami
PHONE: 786·291·2949 FAX: 786-472·8831
maggolc@yahoo.com
PROPOSAL
• Capital Improvement Project Manager
Public Works and Enginering Deapartment
The Maggolc Inc. Proposal for Sidewalk Repair (263 SY) and Curb Type D (40 LF) as
quantities provides in: North End and Downtown Area is: $ 13,550.00
· The price Include:
-Maintenance of Traffic.
· -Mobilization.
-Concrete Remove and Disposal
-New concrete sidewalk
-Restoration.
Thank You for the opportunity,
E:J.!QNEEJ~ PROPOSAL
ITEMS liTEM DESCRIPTION Qty Units Unit Price Amount
1 Mobilibation LS 1 $ 200.00 $ 200.00
2 Maintenance of Traffic (pedestri LS 1 $ 200.00 $ 200.00
3 Root Pruning (as needed) SF 500 $ 0.10 $ 50.00
4 Concrete Removal (as needed) SY 279 $ 9.50 $ 2,650.50
5 4 11 Concrete Sidewalk SY 182 $ 33.00 $ 6,006.00
6 6 11 Concrete Sidewalk LF 97 $ 43.00 $ 4,171.00
7 D-Curb 40 $ 25;00 $ 1,000.00
Bid Total $ 14/277.50
Martinez. Grizel
From:
Sent:
To:
Subject:
Good Morning,
ROUGET SANCHEZ [ROUGET@sanchezarango.com]
Friday, June 13, 2014 11 :07 AM
Martinez, Grizel; Ricardo Ayala
RE: Concrete Sidewalk Repair
Our price for the sidewalk repair project is twenty one thousand nine hundred thirty seven dollars ($21,937.00).
Thank you for allowing us to submit a price for this project. Should you need a formal written proposal [lease do not
hesitate to let me know.
Regards,
Rouget
From: Martinez, Grizel [mailto:GMartinez@southmiamifl.gov]
Sent: Thursday, June 05, 20149:23 AM
To: Ricardo Ayala
Subject: FW: Concrete Sidewalk Repair
Good Morning,
Attached is a revised scope for the sidewalk repair project. There is one line item that was missing information, now it is
included. Please provide a quote by next week.
Thank you,
Grizel Martinez, E.I.
GMartinez@SouthMiamiFL.gov
Engineering & Construction Division
City of South Miami
4795 SW 75 Avenue
Miami, FI33155
305-403-2063
From: Ricardo Ayala
Sent: Wednesday, May 28, 2014 8:07 PM
To: Martinez, Grizel
Cc: Kelly Barket
Subject: Concrete Sidewalk Repair
Attached please find a summary for the locations and quantities for concrete sidewalk repair at various locations
citywide. We need a fee proposal for the repair of the concrete sidewalks. The quantities reflect the repair of several 6
inch flags that are included in the overall SY quantity. Please visit the sites and get familiar with the locations and the
amount of root pruning that could be required for the repair. Please include in the fee proposal the concrete removal, a
lump sum for root pruning if required, and the new concrete sidewalk per the provided quantities. Please keep in mind
that a Curb type D is also included within the scope. Please let us know if you have any questions or comments.
Thanks,
Ricardo A. Ayala, P.E.
(;() N S')'II (J (;')'1 () N
MANAGEMENT GROUP
Item
5221 SML
Exclusion
Conditions
Description
Sidewalk 4" Various Location, Include Demo and
Short Loads
I. Any Work not SpecifY in the Scope of Work
2. Handling and/or Removal of Contaminate
Material if any
3. Maintenance of Traffic
4. Excavation, Backfill, Compaction and
Harmonization
5. Utility Relocation, Location and Protection
6. Sidewalk Base and Curb Pad
7. Survey Layout
8. Material Testing and Sampling
9. Concrete Color
10. Night Work
1. The contractor agrees to complete all of the
above-mentioned work within the time spccified,
weather permitting.
2. The contractor will not be held responsible for
loss of time due to weather conditions or any other
reasons beyond the contractor's control.
3. The contractor will perform the job as per city,
state and governmental regulations.
4. Any repairs to damages caused by other
contractors will be done at a rate of $35 per hour per
worker.
5. If the owner is dissatisfied with any of the
completed work he/she shaH inform the contractor
in writing within 48hrs.
6. Contractor will submit a statement of insurance
coverage and will remain in effect for duration of 30
All materials and workmanship will be as per specification. Prime contractor
shall allow adequate time for all work scheduled by the prime contractor to be
completed by B Square construction Management Group, LLC if there is a set
time that B Square Construction Management Group, LLC must cease all
work per FDOT/COUNTY/CITY/MUNICIPALITY requirements. Five business
days' notice is required for scheduling of work. This quote shall be part of the
subcontract. NO bond is included in quote. Respectfully submitted B Square
Construction Management Group, LLC. Gabriel Martinez .. Note: This proposal
may be withdrawn by us ifnot accepted within 30 days.
Estimate does not include any provision to contract.
Estimate
Date Estimate #
61712014 110
Name I Address
CITY OF SOUTH MIAMI
Project I Contract Number
Sidewalk Various Locations
Qty U/M Price Each Total
1 LS 28,496.69 28,496.69
0.00
0.00
ACCEPTANCE OF PROPOSAL -The above prices, specifications and
conditions are satisfactory and are hereby accepted. You are authorizes
to do the work as specified. Payment will be made as outlined.
Date of Acceptance: _____________ _
Print Name: _______________ _
Tittle: ________________ _
Signature:
Will be a pleasure to work with you and keep an exceHent business relation Total
Page 1
Item Description
days.
7. Any changes from the original estimate may be
subject to additional fees, if necessary.
8. Ifproject is completed prior to previously
specified date, the remaining balance shall be paid
at that time.
9. Final release oflien will be provided upon full
payment.
10. Customer/Contractor agrees to pay all costs and
expenses incurred collecting any amounts due under
this agreement, including reasonable attorney's fees
and all incurred costs and associated expenses.
II. A charge of$25.00 will be added to all checks
returned for insufficient funds.
12. Any balance due under this agreement and/or
invoice will incur interest at the rate of 1.5% per
month.
13. Please include the invoice numbcr on your
check
14. Please make check payable to B SQUARE
CONSTRUCTION MANAGEMENT GROUP
THIS IS ONLY AN APPROXIMATION, FINAL
MEASUREMENTS AND COUNTS TO BE
DETERMINED ON FIELD UPON COMPLETION
OF JOB. NO QUANTITIES CAN BE REDUCING
FROM THE ESTIMATE.
All materials and workmanship will be as per specification. Prime contractor
shall allow adequate time for all work scheduled by the prime contractor to be
completed by B Square construction Management Group, LLC if there is a set
time that B Square Construction Management Group, LLC must cease all
work per FDOT/COUNTY/CITY/MUNICIPALITY requirements. Five business
days' notice is required for scheduling of work. This quote shall be part ofthe
subcontract. NO bond is included in quote. Respectfully submitted B Square
Construction Management Group, LLC. Gabriel Martinez .. Note: This proposal
may be withdrawn by us ifnot accepted within 30 days.
Estimate does not include any provision to contract.
Estimate
Date Estimate #
61712014 110
Name / Address
CITY OF SOUTH MIAMI
Project / Contract Number
Sidewalk Various Locations
Qty U/M Price Each Total
ACCEPTANCE OF PROPOSAL -The above prices, specifications and
conditions are satisfactory and are hereby accepted. You are authorizes
to do the work as specified. Payment will be made as outlined.
Date of Acceptance: ____________ _
Print Name: _______________ _
Tittle: ________________ _
Signature:
Will be a pleasure to work with you and keep an excellent business relation Total $28,496.69
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