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_Ha1 2 3 g 10 City of South Miami Regular City Commission Minutes June 3, 2014 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) e. ROLL CALL 11 The following members of the City Commission were present: Mayor Stoddard, Vice 12 Mayor Harris, Commissioner Welsh, Commissioner Liebman, Commissioner Edmond. 13 14 Also in attendance were: City Attorney Thomas F.Pepe, Esq., City Manager Steve 15 Alexander, City Clerk Maria M. Menendez, CMe. i~ 30 D. MOMENT OF SILENCE E. PLEDGE OF ALLEGIANCE F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN REGISTERED WITHTHE CITY CLERK G. PRESENTATIONS H. APPROVAL OF MINUTES a) Minutes of May 20, 2014 Special Meeting b) Minutes of May 20,2014 Regular Meeting 31 The Regular and Special Minutes of May 20, 2014 were unanimously approved as 32 presented. ~J 35 36 ~8 I. CITY MANAGER'S REPORT (see attached) CITY COMMISSION MINUTES June 3, 2014 1 1:. CITY ATTORNEY'S REPORT 1 2 The City Attorney reported on the following: the Wisseberg case; the Martinez de 3 Castro case; working with the Planning Dept re abandonment of right of ways; working on 4 conservation of trees ordinance; donation of house to be installed at Van Smith Park; 5 settlement of code enforcement lien; need guidance for FPL issue and an attorney-client 6 session was scheduled for June 17 at 6:45. The proposed donation of a house to the City was 7 discussed at this time with the Commission and the City Manager. ~ K. PUBLIC REMARKS 10 11 At the opening of public remarks he following .. il1dividuals addressed the 12 Commission: Yvonne Beckman, Antoinette ~ischer, Deltravis Williams, Claudia Hauri, Denise 13 Covington, Gray Read. L. COMMISSION REPORTS, DISCLJSSION & REMARKS(' 16 17 Commission Remarks: cond.olences to the Mitchell family; congratulations to the 18 new board of directors of the Red Sunset Merchants; comments regarding the tree ordinance 19 recently adopted; announcing the celebration for theManor Lclnewall scheduled for Saturday, 20 June 7th; thanking Commissioner Suarez for organizing the Farm Snare event that served food 21 to over 600 families. 23 26 M. CONSENT AGENDA 1. A Resolution endorsing the Florida Green Building Coalition's "Green Local Government Standard," proViding authorization for the City Manager to pursue the Green Local Government Standard; providing for the encouragement of the Florida Legislature and governor to support the green local government program. 3/5 (City Manager) 27 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 28 Resolution No. 113-14-14207 endorsing the Florida Green Building Coalition's "Green Local 29 Government Standard," providing authorization for the City Manager to pursue the Green Local 30 Government Standard; providing for the encouragement of the Florida Legislature and 31 governor to support the green local government program, passed by a 5 -0 vote: 32 Yea: CITY COMMISSION MINUTES June 3, 2014 Mayor Stoddard Vice Mayor Harris 2 3 Nay: Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2. A Resolution relating to City Commission meetings; rescheduling the City Commission meeting of Tuesday, July 1, 2014 to Tuesday, July 22, 2014. 3/5 (City Manager) 4 Moved by Commissioner Welsh, seconded by MayorStoddard, the motion to approve 5 Resolution No. 114-14-14208 relating to City Commission meetings; rescheduling the City 6 Commission meeting of Tuesday, July 1, 2014 to Tuesday, July 22,2014, passed by a 5 -0 vote: 7 N. 10 Yea: Nay: RESOLUTION (5)' Mayor Stoddard Vice MayorHarris .. CommissionerWelsh /Commissioner Liebman Commissioner Edmond None 11 a) A Resolution appointing Omar A. Morales to serve on the Environmental Review 12 and Preservation Board for a two~year term ending June 2, 2016. 3/5 13 (City Commission) 14 15 Moved by Mayor Stoddard/seconded by Vice Mayor Harris, the motion to approve 16 Resolution No. 115-14-14209 appointing Omar A. Morales to serve on the Environmental 17 Review and Preservation Board for a two-year term ending June 2, 2016, passed by a 5 -0 vote: 18 19 20 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 21 b) A Resolution authorizing the City Manager to expend an amount not to exceed 22 $10,200 with Opler Carpet for the removal and inatallation carpet in the Commission Chambers CITY COMMISSION MINUTES June 3, 2014 3 1 at City Hall. 3/5 2 (City Manager) 3 4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 5 Resolution No. 116-14-14210 authorizing the City Manager to expend an amount not to exceed 6 $10,200 with Opler Carpet for the removal and installation carpet in the Commission Chambers 7 at City Hall, passed by a 5 -0 vote: 8 11 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissi()ner Edmond None 3. A Resolution relating to the review and acceptance of the AnilualReport of the South Miami Corporation (First Nati()r'laI7~Bank of South Miami) on their proposed "Project Sunset" located at 5750 Sunset Drive. 3/5 (City Manager-Planning & Zoning) 12 The Commissiondiscussed theresolutionl amending the second "whereas", lines 15 13 and 17 to reflect "amended Development Agreement dated February 13, 2013, and the 14 effective date of June 14,2005. The amendment passed unanimously. 15 16 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 17 as amended Resolution No. 117-14-14211 relating to the review and acceptance of the Annual 18 Report oOhe South Miami Corporation (First National Bank of South Miami) on their proposed 19 "Project Sunset" located at 5750 Sunset Drive, passed by a 5 -0 vote: 20 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None O. RESOLUTION(S) PUBLIC HEARING(S) 4. A Resolution authorizing the City Manager to enter into a five (5) year Interlocal Agreement with Miami Dade County for routine canal maintenance CITY COMMISSION MINUTES June 3, 2014 4 1 for the Ludlam Glades and Broad Canals for an amount of $38,902 annually, to be funded from the Stormwater Trust Fund. 3/5 (City Manager-Public Works) 2 The Mayor expressed concern with the highly harmful chemicals used in the 3 maintenance process, and asked the City Manager to look for other ways, such as a mechanical 4 removal company as an option. S 6 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to defer A 7 Resolution authorizing the City Manager to enter into a five (5)year Interlocal Agreement with 8 Miami Dade County for routine canal maintenance for the Ludlarl1 Glades and Broad Canals for 9 an amount of $38,902 annually, to be funded from the Stormwater,-rust Fund, passed by a 5- 10 0 vote: 11 14 Yea: Nay: Mayor Stoddard Vice Mayor Harris. Commissioner Welsh·· Commissioner Liebman Commissioner Edmond None 5. A Res()lution authorizing the City Manager to enter into contract with R.C. Systems, Inc. for professional installation of Recreation Business Management Software; 3/5 (City Manager-Parks & Recreation) 15 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 16 Resolution No. 118-14-14212 authorizing the City Manager to enter into contract with R.C. 17 Systems, Inc. for professional installation of Recreation Business Management Software, passed 18 by a 5 -0 vote: 19 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None P. ORDINANCE(S) THIRD READING(S) PUBLIC HEARING(S) CITY COMMISSION MINUTES June 3, 2014 5 5 Q. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S) R. ORDINANCE(S) FIRST READING ~ An Ordinance amending Section 7-3 of the Code of Ordinances including the establishment of a parks and recreation impact fee category, and creating Section 7-3.2 establishing regulations for the collection of such impact fees. (City Manager-Planning & Zoning) 3/5 6 Mr. Alexander presented this item, and Planning and Zoning Director Brimo 7 addressed the Commission for further clarification. 8 9 Questions were raised regarding whether any remodeling or improvements would 10 trigger the imposition of impact fees. The City Attorney then said that he. would work on the 11 language on page three, lines 22-24 to provide further clarification on this issue. 12 13 At the opening of the public hearing the following individual(s) addressed the 14 Commission: Antoinette Fischer. 15 16 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve An 17 Ordinance amending Section 7-3 of the Code of Ordinances including the establishment of a 18 parks and recreation impact fee category, and creating Section 7-3.2 establishing regulations 19 for the collection of such impact fees, passed by a 5 -0 vote: 20 21 B 24 25 Yea: Nay: S. ADJOURNMENT Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES June 3, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 6 Approved Philip K. Stoddard Mayor To: Date: From: Re: • • rami THE CITY Of PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission June 3, 2014 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering May 19 -June 1, 2014 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: i. Finance has completed the initial City Manager comprehensive budget workbook for FY 2015. Finance continues working on reviewing and updating the worksheets as revisions and additional information becomes available. ii. The City's parking contractor has installed the first test Wi-Fi modem within the digital parking meter. The Wi-Fi modem continues working without issue. The City's Public Works Department continues working with FPL on obtaining the approval to use two of their respective poles and having them bring the antennas power. Finance has processed a purchase order for FPL in an effort to have FPL provide the electrical which is critical to the operation of the antenna. iii. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. iv. Finance has been working with Miami-Dade County on providing the needed IT services to the City of South Miami. The City has gone live with Miami- Dade County as of May 19, 2014. -2 -City Manager's Report to the Commission for June 3, 2014 v. Finance is working on closing May 2014. The Budget to Actual Monthly report and check register will be posted immediately upon completion. Central Services: i. Miami-Dade County ITO: The final transition meeting involving IDC and ITO was held on May 29th . Action items for Central Services; develop a listing of Software/Hardware License Agreements with expiration dates. Expected completion is June 30 th . ii. ITO -Recreational Operations Management Software: The ITO was issued on April 23 rd and closed on May 8th . Four proposals were received. An award recommendation is scheduled for the June 3 rd Commission meeting. iii. RFP -Parking Management Services: The RFP was advertised April 25th and closed on May 16 th . Three proposals were received; and award recommendation is scheduled for the June 1ih Commission meeting. iv. Sunset Drive Median RFP: The Draft RFP has been approved by the City Attorney; PW is working with Miami-Dade County for approval of the plans. v. ITO -Repainting Playground Structures, Gazebo & Pavilions: The ITO was issued on May 28th and will close on June 13 th . vi. ITO -Baseball Field Lip Removal at Palmer Park: The ITO was issued on May 30 th and will close on June 13th . vii. Chamber Seating: As a result of the decision at the Special Meeting on May 20th , the Purchase Order for the new chamber seating was cancelled, as well as, the on-line auction for existing seating; at no penalty or costs to the City. viii. RFP -Parks Master Plan Study: Waiting for the Scope of Services from P & R for a Parks Master Plan Study. Code Enforcement Office: Following are highlights for the Code Enforcement Division for May 19 -May 31, 2014: I. Bi-weekly statistics: a. Responded to over §. complaints. b. Issued more than 1§ Courtesy Civil Infraction Notices. c. Issued 2 Notices of Civil Infraction. d. Removed 20 Illegal Signs from the City. e. Reviewed 56 Building permits. f. Proactive Inspections 26 -3 -City Manager's Report to the Commission for June 3, 2014 g. Re-Inspections 12. h. Cases Closed Q. i. Graffiti Tags Q. j. Counter walk-ins 27. Code Division is preparing various properties for the Special Magistrate hearing scheduled for June 19, 2014. II. Fines and Fees collected through the Code Enforcement Division for the month of May 2014: $5,660.20. III. Local Business Tax Compliance Office: In the month of May (5/19/2014 -5/30/2014): Total amount a. NEW LICENSES b. NEW LIENS c. INSPECTIONS d. RENEWAL FEES COLLECTED Other Reports: (16) (9) (75) Total amount collected $ 3,546.22 $ 1,110.00 $ 1,500.00 • Florida League of Cities Insurance Report -Completed • Miami Dade County Report -Completed • Provided some assistance on contact information for the Fourth of July Special Events Division: The following are the results for the Special Events Division for May 19-June 1, 2014: • Collaborated with Maria Menendez, City Clerk, on the Elks Club -Street Naming event on SW 78 Street, by taking pictures on May 30, 2014. • Collaborated with James McCants, Community Outreach, of the CRA in conjunction with the Miami Farm Share event which will be held on Friday, May 23, 2014, at St. John AME Church. • Collaborated with Team FootWorks on the Twilight 5 K RunlWalk that was held on June 1, 2014. -4 -City Manager's Report to the Commission for June 3, 2014 • Collaborating with South Miami Hospital on the Manor Lane Picnic that will be held on Saturday, June 7, 2014, by Manor Lane and the new wall. Invitations were sent out by the hospital. • Collaborating with various entities on the Fourth of July event which will be held on Friday, July 4, 2014, at Palmer Park from 5:00 p.m. -10:00 p.m. Resolution for the fireworks was passed by the City Commission on May 20, 2014. Resolution for donations will be placed on the City Commission agenda on June 17, 2013, for approval. • Prepared the 2014 City of South Miami Hurricane Brochure. • Processed nine (9) garage sale permit requests for this time period. • Reviewed and processed ~ lien search requests for Code Enforcement Department, for this period of time. • Processedlrecorded ~ liens and ~ lien releases for this time frame. • Collaborating with Human Resources Department in placing volunteers in different departments. The following are the accomplishments for the Police Department for the time period May -19-June 1st, 2014: Chief's Office i. "Staff Own-A-Zone" program yielded 57 citizen and business contacts throughout the City; ii. On May 29 th staff personnel attended the Crisis Intervention Awards Luncheon hosted by Judge Liefman; iii. A total of 877 calls for service were handled during this period. -5 -City Manager's Report to the Commission for June 3, 2014 Uniform Patrol Division i. Total of 29 arrests: 8 felonies, 16 misdemeanors, 2 traffic arrests, and 5 warrants served. ii. Of those 29 arrests, 12 were narcotics related. iii. On May 22 th , a massive cleanup was conducted on the empty city lot located on the Southeast corner of SW 64 ST and SW 59 PL. The clean up was conducted in preparations to the Free Food Giveaway sponsored by Miami Dade County Commissioner Xavier Suarez. iv. On May 2ih, the Uniform Patrol Division participated in a Multi-Agency Traffic Enforcement and Education Saturation Detail. The detail was conducted by the following agencies; Coral Gables, University of Miami, Pinecrest, and South Miami Police Departments. The detail yielded over 100 citations and 100 educational pamphlets issued. Community Police Unit i. A meeting was held with Mr. Gabriel (property manager of Red Road Commons) and the weekly crime trend report was discussed. No concerns were expressed and the trend has shown a decrease in crime statistics in this complex. ii. Officer M. Lopez attended "Preventing Crime in the Black Community Seminar" at Jacksonville, Florida. iii. A total of 10 additional businesses were registered with B.E.A.T. program and were added to the records management system. iv. 14 citizen contacts were initiated in the CRA. v. 08 traffic enforcement details were conducted in the CRA yielding; 20 citations. Criminal Investigations Division i. Detectives were able to apprehend two subjects involved in an armed carjacking that occurred in the South Miami Metro Rail Station on Friday, May 30 th , 2014. Detectives worked in unison with Miami-Dade Robbery (RID) and were able, through the vehicles On Star system, locate the stolen at NW 50 St. between 26 and 27 Ave. The subjects were apprehended, brought back to the South Miami Police Station and interviewed. One subject confessed to the crime and the victim positively identified both subjects via photo lineup while she was in the hospital. This case involved multiple crime scenes and extensive time sensitive follows up -6 -City Manager's Report to the Commission for June 3, 2014 investigations. The work completed by all officers was truly outstanding which produced excellent results. ii. Detectives have been conducting surveillance details at our local parks due to an increase in vehicle burglaries. Roving patrols on city parking garages and municipal parking lots continue to keep burglaries down in these target areas. iii. Detectives were also able to place hidden cameras at one of the local parks (parking lot) that has been hit three (3) three times within the last month with vehicle burglaries. No burglaries occurred during this period at the park. Support Services Division Services Division: Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property & Evidence Management; i. Narcotics cases from 2010-2011 were reviewed for closed cases. The items were compiled for destruction. All of the paperwork was prepared for the judge's authorization. The judge signed the paperwork and the destruction of all complied contraband is now in progress; ii. List being compiled of firearms and rifles for destruction; iii. Audit of the Property Room with, outgoing custodian Lt. Rodriguez and incoming custodian Sgt. Bukens is being completed; iv. An inventory of the vehicle fleet is being completed; some vehicles may be earmarked to receive the new 2014 graphics; v. Records are under final review and being reviewed for destruction by the City Attorney. Professional Standards Division and Training i. Assisted in completing hobble restraint device training with West Miami Police Department; ii. Initiated training with the T3 vehicle with Command Staff; III. Processing seven applicants for Reserve Police Officer. -7 -City Manager's Report to the Commission for June 3, 2014 Human Resources Please be advised that no "significant" events have occurred in the Human Resources Department since the May 20, 2014 Commission meeting. We will continue to maintain our activity and project status reports, which can be made available at your request. PUBLIC WORKS DEPARTMENT Engineering and Construction Division Bus Shelters: Bus shelters on 59 th Place and on Sunset Drive are progressing. Shelter roof has been ordered and is pending to be delivered to the contractor. A sample of the color was received, and the structure is being painted. Sunset Drive Striping: A revised contract was provided to the Contractor for signature. Pending signed contract. Scope being reduced due to the Sunset Drive Median project. Police Parking and Fueling Facility Improvement: Design is at 90% completion. The specifications are being provided to the Building Department for review. Dog Park: Pending further instructions and approval. Sylva Martin Window Replacement-Purchase order was issued. Meeting held with the Historic Preservation Board. The contractor received approval from the Board to proceed. Work to begin the week of 6-2-14, weather permitting. City Hall Sewer Connection: Project is ongoing. Sewer lateral connection to main sewer line scheduled the week of 6-2-14. Manor Lane Traffic Calming: Pending further instructions. SW 61 Avenue Drainage Improvements: Construction is almost complete. Drainage system is installed. FPL was contacted to coordinate relocation of the pole. A discussion was held with the Engineer of Record in regards to the wooden pole, located in the curb and gutter. Dorn Avenue Drainage Improvements: Construction began the week of May 12, 2014. Pavers have been removed. All underground activities are complete. The concrete valley gutters are installed. The contractor is preparing the base for the installation of the brick pavers in the road. Barriers were placed along the perimeter of the job site. Street Lights (Cobra Heads) on 67th Street: Being coordinated with the City Attorney. Pending further instructions. -8 -City Manager's Report to the Commission for June 3, 2014 Downtown Wi-Fi: The fee proposal from an electrical contractor was received. Additional proposals requested. Pending responses. Paver Repairs (SW 59 PI): Purchase order prepared by CRA. Contractor is to continue the repairs this week. Upon removal of the brick pavers, they were found to be brittle and in very poor condition. New pavers will be installed in the intersection. Median Landscaping Along US1: Pending a fee estimate for design and a rough construction cost estimate. Safety Improvement Project for Sidewalk in front of Town: Onsite meetings have been held with contractors to evaluate the work and define the scope. A fee estimate will be requested for consultant services to address any drainage and ADA impacts due to the sidewalk modifications. A construction document will be created to provide to contractors for quotes. Public Works Attachment A i. Painted 1st floor hall way and door frames in the Police Department as requested. ii. Repaired street bench in the downtown area at 7301 SW 57Ct on an emergency basis. iii. Repaired AlC belt on the 2nd floor of the Police Department. iv. Repaired men's bathroom door & replaced urinal kit in the Sylva Martin Bldg. as requested. v. Painted elevator in the Police Department as requested. vi. Painted several offices and installed several frames in the Police Department as requested. vii. Replaced 85 AlC filters throughout all City Facilities, annual project. viii. Repaired AlC in the Finance Department as requested. ix. Retrieved modem numbers located on the Mobley Building & Community Center. x. Repaired walls and installed a laminate wall covering in the Backpack room in the Community Center as requested. xi. Assisted vendor in the inspection and renewal of all Fire Extinguishers throughout all City Facilities, annual project. xii. Installed 4 shelves & relocated the punch card holder in the 1st floor at the Community Center. xiii. Moved furniture around in the administrative office at the Community Center. xiv. Repaired toilet in men's bathroom at the Community Center. The following are the accomplishments that have taken place from May 19 -June 1,2014: Recreation Division -9 -City Manager's Report to the Commission for June 3, 2014 The following are the accomplishments that have taken place from May 21 -June 3,2014: Recreation Division • Job positions were posted, and candidates are being interviewed for Pool Supervisor and Summer Recreation Aide. • On May 23, 2014, the Parks Department contributed to the Florida Farm Share Food distribution that was held at St. Johns AME Church. P&R assisted with recruiting volunteers, distributing food, parking; and provided tents, chairs, tables, and water. Parks Maintenance Division • Multiple capital improvement projects are underway for the Parks and Recreation Department-installation of playground mulch, field renovation, installation of playground border, restroom renovation, and more. • Met with Florida Wildlife Commission (FWC) for electrifying the lake at FUCHS Park to identify invasive species. • Started excavation around the tennis courts at Dante Fascell Park in order to address mud issue. • Received new recycle plastic playground borders for Fuchs and Brewer Parks. Expected to be completed the week of June 9, 2014. Upcoming Eventsl Activities: • On June 5 and June 6, 2014, CPR training will be provided to Parks staff at the Community Center in order to keep staff's CPR certifications up to date. Planning Department The following is the Planning department update for the June 3, 2014 Commission meeting. Please be advised that no "significant" events have occurred in the Planning Department since the May 20, 2014 Commission Meeting. We will continue to maintain bi-weekly activity and project status reports, which can be made available at your request.