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RESOLUTION NO. _____ _
A Resolution relating to appropriations for the February 11,2014 General and Special
Elections for the City of South Miami; approving the expenditure of $26,860.64 for
election costs.
WHEREAS, the City Commission of the City of South Miami approved $32,818.00 with the FY
2013-2014, budgeted to cover the cost of the 2014 General and Special Elections of the Mayor and City
Commissioners for Groups I and IV; and,
WHEREAS, the $32,818.00 budgeted amount was based on the estimate provided by the
Department of Elections; and,
WHEREAS, the City has received an invoice from the Miami-Dade County Elections Department
totaling $26,860.64, which amount is less than the city's budgeted line item for the election costs; and,
WHEREAS, the office of the City Clerk recommends payment of the attached invoice.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The attached invoice for election costs received from Miami-Dade County
Elections Department for the February 11, 2014 General and Special Elections, in the total amount of
$26,860.64 is approved for payment; charging account no. 001-1200-512-4920 (Elections), with a
balance of $32,818.00.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this __ day of June 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
SUFFICIENCY:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Liebman:
Commissioner Edmond:
Commissioner Welsh:
Additions shown by underlining and deletions shown by overstriking.
I
miamidade.gov
INVOICE
South Miami General & Special Elections
Maria M. Menendez, CMC
City of South Miami
6130 Sunset Drive
S. Miami, FL 33143
Registered Voters:
Personnel
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Polling Place Rentals
Supplies and Services
Election Supplies, Communication Charges
Trucks and Vehicles
Truck Rentals, GSA Vehicles
Printing and Advertising
7,596
Absentee & PreCinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
Postage
Absentee Ballots, Temporary Polling Place Change Notices, Letters
Ballot Creation
In-House & OutSide Contractual Services, Translations -Based on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post-Election Audits
Make check payable to Miami Dade County
For more information, you may contact:
Patricia Prochnicki
Deputy Supervisor, Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499-8568 E-mail: bproch@miamidade.gov
Invoice N°:
Invoice Date:
TOTAL
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T 305-499-8683 F 305-499-8547
TTY: 305-499-8480
SM-SA-021114
May 22,2014
$ 13,250.84
364.31
351.00
425.95
6,695.26
2,857.80
473.60
2,441.88
$ 26,860.64
miamidade.gov
May 30,2014
Maria M. Menendez, CMC
City of South Miami
6130 Sunset Drive
S. Miami, FL 33143
RE: Invoice No. SM-SA-021114
Dear Ms. Menendez:
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T 305-499-8683 F 305-499-8547
TTY: 305-499-8480
Enclosed please find the invoice detailing the election costs associated with the
February 11, 2014, South Miami General and Special Elections.
Should you have any questions regarding the invoice or require additional information,
please do not hesitate to contact me or Patricia Prochnicki, Deputy Supervisor, Finance
and Administration at 305-499-8568.
nelope Townsley
upervisor of Elections
Miami-Dade Elections Department
Enclosure
cc: Patricia Prochnicki, Deputy Supervisor, Finance and Administration