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2
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8
City of South Miami
Regular City Commission Minutes
May 20,2014
A. SILENCE OR TURN OFF ALL CELL PHONES
C. ROLL CALL
9 The following members of the City Commission were present: Mayor Stoddard, Vice
10 Mayor Harris, Commissioner Welsh, Commissioner Liebman, Commissioner Edmond.
11
12 Also in attendance were: City Manager Steve Alexander, City Attorney Thomas F.
13 Pepe, Esq., Deputy City Clerk Nkenga Payne, CMe.
H
36
3~
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH THE CITY CLERK
G. PRESENTATIONS
.ill Fausto Gomez -2014 Legislative Session
b) Miami-Dade Fire Rescue Report
H. APPROVAL OF MINUTES
.ill Minutes of May 5, 2014
b) Minutes of May 14,2014
The Minutes of May 5 and 14, 2014 were unanimously approved as presented.
I. CITY MANAGER'S REPORT
(see attached)
CITY COMMISSION MINUTES
May 20, 2014
1
!:. CITY ADORN EY'S REPORT
1
2 The City Attorney reported on the following ongoing litigations: Weissberg, and
3 Martinez de Castro.
~
K. PUBLIC REMARKS
6
7 The following individuals addressed the Commission: Yvonne Beckman, Dick Ward,
8 Antoinette Fischer.
18
11
12
13
14
15
16
17
18
!8
25
b COMMISSION REPORTS, DISCUSSION & REMARKS
This was some of the commission'sR~~arks: announcing the distribution of 500
meals at St. John AME Church on Friday, May2,3rd; comments about the state's approval of the
transmission lines by FPL; positive words about Mr. Alex~nder whose contract is being
extended; requesting directional signs for the benefiiqfmotorists traveling around downtown
during the upcoming Twilight 5K Walk/RlIn event on Su~dqy;June 1st; positive words about the
community involvement of our PoliceDepartment; COml11Emts regarding issues with recycling;
reminder about the installation ceremony naming of Elks Driveon Friday, May 30th at 3:00 p.m.
B. ADD-ON ITEM(S)
M. CONSENT AGENDA
2. A Resolution authorizing the. City Manager to enter into a contract with
Fireworks Displays Unlimited, llC, in the amount of $8,500.00 for fireworks for
the 2014 Fourth of July celebratory event. 3/5
(City Manager-Special Events)
26 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
27 Resolution No. 100-14-14194 authorizing the City Manager to enter into a contract with
28 Fireworks Displays Unlimited, LLC, in the amount of $8,500.00 for fireworks for the 2014 Fourth
29 of July celebratory event, passed by a 5 -0 vote:
30
31
Yea:
Nay:
CITY COMMISSION MINUTES
May 20, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
2
1
3. A Resolution of the City of South Miami, Florida, naming a portion of S.W. 64th
Avenue, from S.W. 64th Street to S.W. 66th Street as "J. B. Mozell-Tompkins
Avenue". 3/5
(Mayor Stoddard)
2 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
3 Resolution No. 101-14-14195, naming a portion of S.W. 64th Avenue, from S.W. 64th Street to
4 S.W. 66th Street as "J. B. Mozell-Tompkins Avenue, passed byq 5 -0 vote:
5
8
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris··
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
5. A Resolution relating to budget; auth()ri~irlg a transfer of $3,500 from Debt
Service Principat settlements account to Debt Service
$500 and Debt Service Fees account for $3,()()0~
(City Manager)
Interest account for
3/5
9 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
10 Resolution No. 102-14-14106 authorizing a tran?fer of $3,500 from Debt Service Principal,
11 settlements account to Debt Service Interest accoUnt for $500 and Debt Service Fees account
12 for $3,000, passed by a 5 -0 vote:
13
16
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
6. A Resolution authorizing the City Manager to purchase a 2014 GEM Electric
vehicle and equipment for the Police Department utilizing funds from Federal
Forfeiture account 615-1910-521-6430 not to exceed $15,000. 3/5
(City Manager-Police)
17 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
18 Resolution No. 103-14-14197 authorizing the City Manager to purchase a 2014 GEM Electric
CITY COMMISSION MINUTES
May 20, 2014
3
1 vehicle and equipment for the Police Department utilizing funds from Federal Forfeiture
2 account 615-1910-521-6430 not to exceed $15,000, passed by a 5 -0 vote:
3
8
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
N. RESOLUTION(S)
1. A Resolution authorizing theCify Manager to permit Team FootWorks
Educational and Fitness Corporation, a non-for-profit organization, to hold its
26th Annual Twilight 5K Walk/Run event, on Sunday, June 1, 2014, in South
Miami's downtown area includingsurrouhding streets, and waive the cost of
the parking meters.
3/5 (City Manager-Special Events)
9 Mayor Stoddard said that the organization is planning to donate its proceeds this
10 year to the South Miami Police Explorers.
11
12 Moved by Vice Mayor Harris, secondedbyCommissioner Welsh, the motion to approve
13 Resolution No. 104-14-14198 authorizing the City Manager to permit Team FootWorks
14 Educational and Fitness Corporation, a non-for-profit organization, to hold its 26th Annual
15 Twilight 5K Walk/Run event, on Sunday, June 1, 2014, in South Miami's downtown area
16 including surrounding streets, and waive the cost of the parking meters, passed by a 4 -0 vote:
17
20
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
None
4. A Resolution authorizing the City Manager to enter into contract with
Recreonics, Inc. for Swimming Pool and Lifeguard Equipment.
3/5 (City Manager-Parks & Recreation)
21 Commissioner Liebman reminded for the record that the annual cap is $50,000 for
22 maintenance and operating expenses for the pool.
CITY COMMISSION MINUTES
May 20, 2014
4
1
2 Moved by Commissioner Welsh, seconded by Commissioner Edmond, the motion to
3 approve Resolution No. 105-14-14199 authorizing the City Manager to enter into contract with
4 Recreonics, Inc. for Swimming Pool and Lifeguard Equipment, passed by a 5 -0 vote:
5
Yea:
Nay:
6
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
7 a) A Resolution authorizing the City Manager to terminate the City of South Miami's
8 lobbying agreement with Southern Strategy Group of Miami, LLC. 3/5
9 (Mayor Stoddard)
10
11 Moved by Mayor Stoddard, seconded by Commissi9ner Edmond, the motion to approve
12 Resolution No. 106-14-14200 authorizing the City Managertoterminate the City of South
13 Miami's lobbying agreement with Southern Strategy Group of Miami, LLC., passed by a 5 -0
14 vote:
15
16
18
19
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
7. A Resolution re-appointing Pam Lahiff to serve on the Historic Preservation
Board for a two-year term ending May 19, 2016.
4/5 (Vice Mayor Harris)
20 Commissioner Liebman took the time to thank board members being re-appointed
21 for their continued dedication and willingness to help the City.
22
23 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
24 Resolution No. 107-14-14201 re-appointing Pam Lahiff to serve on the Historic Preservation
25 Board for a two-year term ending May 19, 2016, passed by a 5 -0 vote:
26
CITY COMMISSION MINUTES
May 20, 2014
5
3
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
8. A Resolution re-appointing Scott Kurtzman to serve on the Historic
Preservation Board for a two-year term ending May 19, 2016.
4/5 (City Commission)
4 Moved by Mayor Stoddard, seconded byViceMayor Harris;~lle motion to approve
5 Resolution No. 110-14-14204 re-appointing ScotfKt.lrtzman to serve ()nthe Historic
6 Preservation Board for a two-year term ending May 19, 2016, passed by a 5 -0 vote:
7
10
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner. Edmond
None
9. A Resolution re-appointing Garv A. Costales to serve on the Historic
Preservation Board for a two-year term ending May 19, 2016.
4/5 (City Commission)
11 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
12 Resolution No. 109-14-14203 re-appointing Gary A. Costales to serve on the Historic
13 Preservation Board for a two-year term ending May 19, 2016, passed by a 5 -0 vote:
14
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
O. RESOLUTION(S) PUBLIC HEARING(S)
10. A Resolution approving the amendment to the multi-year contract between
CITY COMMISSION MINUTES
May 20, 2014
6
1
the City of South Miami and Steven Alexander for City Manager Services.
3/5 (Commissioner Liebman)
2 After a brief introduction by the Commission and Mr. Alexander, the public hearing
3 was opened and the following individual(s) addressed the Commission: Yvonne Beckman,
4 Antoinette Fischer.
5
6 Mayor Stoddard at this time presented some proposed amendments to the
7 contract, consisting of a salary increase to $178,000; to allow the City Manager to keep all his
8 vacation time; to agree not to accept any public administration position offers during the first
9 two years of this contract without the consent by resOlution by the Commission; and, that the
10 term of his agreement will be for three years.
11
12 The above proposed amendments; moved by Mayor Stoddard, seconded by
13 Commissioner Welsh, passed unanimously.
14
15 During the discussion, Commissioner Liebman proposed a salary as follows:
16 $175,000 for the first year, $180,000 for the second year, and $185,000 for the third year.
17
18 Moved by Commissioner Liebman, seconded by Mayor Stoddard, the above
19 amendment was unanimously approved.
20
21
22
Sections 1 and 11 were also amended for consistency.
23 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
24 as amended Resolution No. 110-14-14204 approving the amendment to the multi-year contract
25 between the City of South Miami and Steven Alexander for City Manager Services, passed by a
26 5 -0 vote:
27
30
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
11. A Resolution authorizing the City Manager to enter into a two (2) year contract
with Downtown Towing, Inc. with three (3) one (1) year options to renew.
3/5 (City Manager-Police)
CITY COMMISSION MINUTES
May 20, 2014
7
1 Amendments were proposed to page 5 of the contract, section 2.3{1} by adding "J"
2 and "K", providing "to whom it was released", and, "the status of the person to whom is
3 released".
4 Another amendment was proposed to page 13, section 3.4 by replacing the
5 University of Miami with the City of South Miami.
6
7 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
8 as amended A Resolution No. 111-14-14205 authorizing the City Manager to enter into a two
9 {2} year contract with Downtown Towing, Inc. with three {3} one {1} year options to renew,
10 passed by a 5 -0 vote:
11
14
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
." ., /)
Commissioner Edmond.'
None
12. A Resolution authorizing the City Manager tdexecute a multi-year inter-local
agreement between Miami-Dade County, Miami"Dade Police Department, and
the City of South Miami for School Crossing Guard Services.
3/5 (City Manager-Police)
15 Moved by Vice Mayor Halris,seconded by Commissioner Edmond, the motion to
16 approve Resolution No. 112-14-14206 authorizing the City Manager to execute a multi-year
17 inter-local agreement between Miami-Dade County, Miami-Dade Police Department, and the
18 City of South Miami for School Crossing Guard Services, passed by a 5 -0 vote:
19
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
P. ORDINANCE{S} THIRD READING{S} PUBLIC HEARING{S}
13. An Ordinance amending Section 20-3.3(E} of the City of South Miami Land
Development Code concerning outdoor seating and dining requirements for all
commercial properties, except for properties in the RO -Residential Office
CITY COMMISSION MINUTES
May 20, 2014
8
1
2
3
zoning district.
3/5 (City Manager-Planning & Zoning)
Mayor Stoddard brought up the issue ofthe location ofthe planters.
4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris to amend section (9) c}
5 by replacing the word "and" with the word "excluding" outdoor planters ... The motion to amend
6 passed unanimously.
7
8 Moved by Vice Mayor Harris, seconded by MaY9r~t()c;fdard, the motion to approve as
9 amended Ordinance No. 09-14-2187 amending Section2,0~3.3(Et()fthe City of South Miami
10 Land Development Code concerning outdoor seatingand dining reguirements for all
11 commercial properties, except for properties in the RO -Residential Qffice zoning district,
12 passed by a 5 -0 vote:
13
18
Yea:
Nay:.
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
Q. ORDINANCE(S} SECOND READING(S} PUBLIC HEARING(S}
14. An Ordinance amending Section 13-31 of the City of South Miami Code of
Ordinances concerning use of the name "City of South Miami and city's official
seal and logo.
3/5 (City Manager)
19 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
20 Ordinance No. 10-14-2188 amending Section 13-31 ofthe City of South Miami Code of
21 Ordinances concerning use of the name "City of South Miami and city's official seal and logo,
22 passed by a 5 -0 vote:
23
24
Yea:
Nay:
CITY COMMISSION MINUTES
May 20, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
9
1
15. An Ordinance amending Section 20-2.3 -Definitions, to include a definition for
Temporary Structures and Section 20-3.6(1) titled Accessory Structures or Uses.
(City Manager-Planning & Zoning) 3/5
2 At the opening of the public hearing the following individual(s) addressed the
3 Commission: Yvonne Beckman, Antoinette Fischer.
4
5 Mr. Brimo explained that temporary structures are g()verned by the Florida Building
6 Code, and that having its definition in our Code will serve asreference.
7
8 Moved by Mayor Stoddard, seconded by Vice Mayor Harris! the motion to approve
9 Ordinance No. 11-14-2189 amending Section 20-2.3-"Definitions,toipclude a definition for
10 Temporary Structures and Section 20-3.6(1) titled Accessory Structures or Uses, passed by a 5-
11 0 vote:
12
15
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harri§ ......
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
16. An Ordinance amending the City of South Miami Code of Ordinances, Section
2-2.1 and adding subsection (0) to establish, pursuant to Section 286.0115,
Florida Statutes,. a procedure· governing ex parte communications in
connection with quasi-judicial matters.
3/5 (City Manager)
16 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
17 Ordinance No. 12-14-2190 amending the City of South Miami Code of Ordinances, Section 2-2.1
18 and adding subsection (0) to establish, pursuant to Section 286.0115, Florida Statutes, a
19 procedure governing ex parte communications in connection with quasi-judicial matters,
20 passed by a 5 -0 vote:
21
22
Yea:
Nay:
CITY COMMISSION MINUTES
May 20, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
10
1
2
3
17. An Ordinance of the City of South Miami, Florida amending the Land
Development Code, Section 20-4.5 repealing subsections (A) (H), (I), (J), (K), (L),
(M) and (N), deleting and transferring Section 20-4.5 (D) to Section 20-4.5.1
(15) adding a new section 20-4.5 (A) and adding Section 20-4.5.1 titled "Tree
Protection" including, but not limited to, provisions concerning intent,
definitions, applicability and providing for tree removal requirements,
applications, permits, fees tree mitigation and protection, enforcement,
penalties, remedies, and appeals. 3/5
(City Manager)
Mr. Alexander presented this item.
4 At the opening of the public hearing the following individual(s) addressed the
5 Commission: Yvonne Beckman, Antoinette Fischer
6
7 Moved by Mayor Stoddard, seconded by ViceMayqr Harris, the motionto approve
8 Ordinance No. 13-14-2191 amending the Land Development Code, Section 20-4.5 repealing
9 subsections (A) (H), (I), (J), (K), (L), (M) and (N), deleting and transferring Section 20-4.5 (D) to
10 Section 20-4.5.1 (15) adding a new section 20A.S (A) and adding Section 20-4.5.1 titled "Tree
11 Protection" including, but not limited to, provisions concerning intent, definitions, applicability
12 and providing for tree removafrequirements, applicaiions;permits,fees tree mitigation and
13 protection, enforcement, penalties, remedies, and appeals, passed by a 5 -0 vote:
14
19
20
Yea:
Nay:
R. ORDINANCE(S) FIRST READING
S. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
May 20, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
11
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
THE CITY or PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
May 20,2014
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering May 6 -May 18, 2014
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
i. Finance continues working on reviewing the budget worksheets and creating
a comprehensive workbook for budget FY 2015.
ii. The City's parking contractor has installed the first test Wi-Fi modem within
the digital parking meter. The Wi-Fi modem continues working without issue.
The City's Public Works Department continues working with FPL on
obtaining the approval to use two of their respective poles and having them
bring the antennas power. Finance has processed a purchase order for FPL
in an effort to have FPL provide the electrical which is critical to the operation
of the antenna.
iii. Finance continues to trouble shoot any issues related to the City's
ONESolution finance system. Finance continues to monitor the different
department's issues and help correct those matters.
IV. Finance has been working with Miami-Dade County on providing the needed
IT services to the City of South Miami. The City has gone live with Miami-
Dade County as of May 19, 2014.
v. Finance has closed April 2014. The Budget to Actual Monthly report and
check register has been posted on the City's website.
-2 -City Manager's Report to the Commission for May 20,2014
Central Services:
i. Branding: Solicited fleet decal quotes and renderings for the three Code
Vehicles, previously ordered.
ii. ITO -July 4th Fireworks Display at Palmer Park: The ITO was issued on
May 5, 2014 and closed on May 13th . One proposal was received and is
scheduled for the May 20 th Commission meeting.
iii. ITO -Recreational Operations Management Software: The ITO was issued
on April 23 rd and closed on May 8th . Four proposals were received and are
under evaluation.
iv. RFP -Parking Management Services: The RFP was advertised April 25 th
and closed on May 16th . Three proposals were received and are under
evaluation.
v. Sunset Drive Median RFP: A Draft RFP has been forwarded to the City
Attorney for review and approval.
vi. Simple Contracts: Working with the City Attorney to develop "Simple
Contracts" for Goods/Services and Construction projects that fall under the
$25K threshold for formal solicitations.
vii. RFP -Parks Master Plan Study: Waiting for the Scope of Services from P
& R for a Parks Master Plan Study.
Code Enforcement Office:
Following are highlights for the Code Enforcement Division for May 1 -May 18, 2014:
I. Bi-weekly statistics:
a. Responded to over 20 complaints.
b. Issued more than .1§ Courtesy Civil Infraction Notices.
c. Issued 3 Notices of Civil Infraction.
d. Removed 14 Illegal Signs from the City.
e. Reviewed 89 Building permits.
f. Proactive Inspections 1Z
g. Re-Inspections 11:.
h. Cases Closed 25.
i. Graffiti Tags 1.
J. Counter walk-ins 20.
-3 -City Manager's Report to the Commission for May 20,2014
II. Fines and Fees collected through the Code Enforcement Division for the month of
May 2014: (Amount recorded at the end of the month).
III. Local Business Tax Compliance Office:
In the month of February (5/1/2014 -5/16/2014):
Total amount Total amount collected
a.
b.
c.
d.
e.
NEW LICENSES
NEW LIENS
INSPECTIONS
RENEWAL FEES COLLECTED
NEW LICENSES (BTR's) REVIEWED
(29) $
(23) $
(78)
$
(20)
f. Florida League of Cities Insurance Report -Completed
g. Miami Dade County Report -Completed
Special Events Division:
5,894.52
2,610.00
2,943.13
The following are the results for the Special Events Division for May 1-May 18,
2014:
• Collaborated with Jennifer Korth on an event held on May 15, 2014, at
Paciencia Park for the dedication of new walk-ways, planting of additional
trees, shrubs, and benches.
• Collaborating with James McCants, Community Outreach, of the CRA in
conjunction with the Miami Farm Share event which will be held on Friday,
May 23,2014, at St. John AME Church.
• Collaborating with Team FootWorks on the Twilight 5 K RunlWalk set for
June 1, 2014. A resolution was written and placed on the City Commission
agenda for May 20, 2014, for Commission approval.
• Collaborated with Location Resources and Miami Dade County Film
Department on a commercial shoot at a private residence for 5/19-20/2014.
Approval granted by the City Manager and Miami Dade County. Permit
processed and given to the applicant.
• Collaborating with South Miami Hospital on the Manor Lane Picnic which will
be held on Saturday, June 7, 2014.
-4 -City Manager's Report to the Commission for May 20,2014
• Collaborating with various entities on the Fourth of July event which will be
held on Friday, July 4, 2014, at Palmer Park from 5:00 p.m. -10:00 p.m.
Resolutions for fireworks and donations placed on the City Commission
agenda for May 20, and June 3,2014, for Commission approval.
• Collaborated with the Finance Department in refunding deposits for four (1)
special events.
• Prepared the 2014 City of South Miami Hurricane Brochure.
• Processed six (6) garage sale permit requests for this time period.
• Reviewed and processed 23 lien search requests for Code Enforcement
Department, for this period of time.
• Processed/recorded 20 liens and ~ lien releases for this time frame.
• Collaborating with Human Resources Department in placing volunteers in
different departments.
The following are the accomplishments for the Police Department for the time period May
1st through May 18th , 2014:
Chief's Office
i. "Staff Own-A-Zone" program was put in full swing and Staff Officers conducted 50
community contacts which included businesses and residences during this period;
ii. On May 15th Major Louis Fata, Lt. Ruben Rodriguez and Lt. Jesus Aguiar were
officially accepted as members of the Miami Dade County Association of Chiefs;
iii. On May 1 ih staff and line personnel attended the Annual PBA gala;
iv. A total of 702 calls for service were handled during this period.
Uniform Patrol Division
i. Total of 26 arrests: 9 felonies, 9 misdemeanors, 5 traffic arrests, and 3 warrants
served;
II. Of those 26 arrests, 8 were narcotics related;
iii. After being officially promoted to Sergeant on April 25 th , 2014, Sgt. Bartra has been
assigned has been assigned to the midnight platoon;
-5 -City Manager's Report to the Commission for May 20, 2014
iv. Members of the Patrol Unit will work a multi-agency traffic operation which is
scheduled for Tuesday May 27, 2014. The operation will consist of 4 agencies and
will target problem areas in all four jurisdictions;
v. Ofc. Tefel has been selected to fill the vacancy in the Motor Unit. We are currently
waiting for a motor school to become available which he can attend. We hope to
have him registered and attending training by the end of the month. Until then he
has been assigned to the Traffic Unit, Utilizing a marked police vehicle.
Community Police Unit
i. Weekly meetings were held with Manager Gabriel from Red Road Commons to
discuss the weekly grid report. No additional concerns were added;
ii. Weekly meetings were held with Manager Nancy from Red Road Apartments. She
stated that there were no issues during the last two weeks;
iii. Traffic details were conducted in the area of SW 59 PL and SW 68 ST to address
the usual complaints of residents. A total of 69 citations have been issued through
the enforcement effort;
iv. Park and Walks (51) have continued daily to prevent the gambling and drug
concerns inside Lee Park Condos. No new concerns have arisen. A total of 65
citizens have been contacted;
v. The BEAT program was discussed with many business owners. They are positive
in the program. We are updating BEAT cards and have registered and additional 28
businesses;
vi. Beat patrols have continues around bus benches to increased presence to deter
criminal activity;
vii. CPU is still requesting that "NO PARKING" signs be erected on SW 68 ST, just
East of SW 59 PL. This area is too narrow for cars to park there, yet it is always full
of vehicles. Additionally, this will prevent vehicles from stopping there to purchase
narcotics.
Criminal Investigations Division
i. The second subject in the laser machine burglaries has been arrested and
detectives are assisting several agencies to connect all the burglaries involved by
these culprits.
ii. Detectives have been conducting surveillance details at our local parks due to an
increase in vehicle burglaries. Roving patrols on city parking garages and municipal
parking lots continue to keep burglaries down in these target areas.
-6 -City Manager's Report to the Commission for May 20,2014
iii. Detectives were able to arrest several subjects during this period. One of them was
a subject who had committed an armed robbery in South Miami and was wanted for
several other armed robberies in other jurisdictions. The other arrest was for an
aggravated battery that occurred in front of the 7200 block of SW 59 Ave. where the
subject kicked the victim's head and knocked him out. Detectives were able to
quickly locate the subject and make and arrest in this case. The third arrest was
originally reported as a stolen vehicle/Accident with injuries. Due to the excellent
work and tenacity done by the detectives, two arrests were made in this case. One
was for filing a false police report and the other was for leaving the scene of an
accident with injuries. Both arrests were done without incident.
Support Services Division
Services Division:
Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property &
Evidence Management;
i. Narcotics cases from 2010-2011 were reviewed for closed cases. The items were
compiled for destruction. All of the paperwork was prepared for the judge's
authorization. The judge signed the paperwork and the destruction of all complied
contraband is now in progress.
ii. List being compiled of firearms and rifles for destruction.
iii. Property records updated for closed cases up through 2012.
iv. Officer Disposition Forms generated and distributed for first half of 2013 cases.
v. An inventory of our Uniform Patrol vehicle fleet was completed; all 2014, 2011 and
a couple of 2010 vehicles are now proudly displaying our new 2014 vehicle
graphics.
vi. Records have been reviewed and an inventory was completed in preparation for
records destruction.
Professional Standards Division and Training
I. On May 13 th Officer AI Alvarez attended his last
planning meeting with the Mandelstam School for active shooter training;
II. On May 14th participated in a multi-agency training
event hosted by Sweetwater Police Department at Dolphin Mall for active shooter.
-7 -City Manager's Report to the Commission for May 20,2014
The training event was attended by MDPD, DEA, Homeland Security, Homestead
PO and Coral Gables PD.
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the May 5, 2014 Commission meeting. We will continue to maintain
our activity and project status reports, which can be made available at your request.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Bus Shelters: Bus shelters on 59th Place and on Sunset Drive are progressing. Shelter
roof has been ordered and is pending to be delivered to the contractor. A sample of the
color was received, and the structure is being painted.
Sunset Drive Striping: A revised contract was provided to the Contractor for signature.
Pending signed contract.
Police Parking and Fueling Facility Improvement: Design is at 90% completion. The
specifications are being provided to the Building Department for review.
Dog Park: Pending further instructions and approval.
Sylva Martin Window Replacement-Purchase order was issued. Meeting held with the
Historic Preservation Board. The contractor received approval from the Board to proceed.
City Hall Sewer Connection: Project is ongoing.
Manor Lane Traffic Calming: Pending further instructions.
SW 61 Avenue Drainage Improvements: Construction is almost complete. Drainage
system is installed. New parking is being laid out for new construction of sidewalk, asphalt
with curb and gutter.
Dorn Avenue Drainage Improvements: Construction began the week of May 12, 2014.
Pavers have been removed. Excavation for new drainage system is ongoing.
Street Lights (Cobra Heads) on 67th Street: being coordinated with the City Attorney.
Pending further instructions.
-8 -City Manager's Report to the Commission for May 20,2014
Downtown Wi-Fi: The fee proposal from an electrical contractor was received. Additional
proposals requested. Pending responses.
Paver Repairs: Purchase order prepared by CRA. Contractor is scheduled to start repair
this week.
Median Landscaping Along US1: Pending a fee estimate for design and a rough
construction cost estimate.
Public Works Attachment A
i. Trimmed trees/branches at numerous locations as requested by Administration.
ii. Painted the 1st floor administrative office at the Community Center as requested.
iii. Installed four new faucets & two new sink drains in both restrooms at Palmer Park as
requested.
iv. Cleared rain water leaders on the first floor of the Police Department to prevent roof
leaks.
v. Reset 20 GFI outlets in the Downtown area.
vi. Repaired AlC unit at the Head Start location on an emergency basis.
vii. Repaired A/C unit at the Sylva Martin Building on an emergency basis.
viii. Installed 16 frames and a board in offices in the Police Department as requested.
ix. Repaired 30amp receptacle & plus in the IT office on an emergency basis.
x. Checked Motor Pool fax line at the Public Works facility and confirmed that the fax line
was in working condition.
xi. Painted Uniform office & lobby are in the Police Department as requested.
xii. Coordinated with vendor for the Annual fire extinguisher re-certifications in all City
Facilities.
xiii. Removed paint covering several fire sprinklers as noted by Miami-Dade County Fire
Department.
The following are the accomplishments that have taken place from April 30 -May 20,
2014:
Recreation Division
• Summer Camp registration has begun at the Community Center. Camp is
scheduled to run from June 9th to August 15, 2014. The Community Center will
welcome approximately hundred thirty (130) campers including sponsored children
from the Community Redevelopment Agency (CRA). The program this year will
consists of educational and recreational activities, field trips, music, and weekly
trips to the pool.
-.9-City Manager's Report to the Commission for May 20,2014
Parks Maintenance Division
• Multiple capital improvement projects are under way for the Parks and Recreation
Department: ADA playground mulch for all City Parks, new playground borders
ordered, bathrooms upgrades for Palmer and Dante Fascell Parks are in planning
phases. We will continue to work closely with Central Services (Purchasing) division
in releasing ITO for more projects.
• Tile floor completed at the Gibson-Bethel Community Center -multipurpose room ..
• Resurface basketball courts completed at Murray Park.
• Arbor Day event completed with the installation of native Cypress Trees.
• Playgrounds completed at Marshall Williamson Park.
• Paciencia Park event was successful with the installation of benches and one
hundred sixty two (162) native plants trails.
• Repairs to athletic / sports field lights completed at Palmer, Murray and Marshall
Williamson Park.
• Sixty six (66) cubic yards of soil installed as well as sod at Marshall Williamson.
Planning Department
The following is the Planning department update for the May 20, 2014 Commission
meeting.
Please be advised that no "significant" events have occurred in the Planning Department
since the May 5, 2014 Commission Meeting. We will continue to maintain bi-weekly
activity and project status reports, which can be made available at your request