_Ha1
2
3
g
10
City of South Miami
Regular City Commission Minutes
May 5,2014
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
11 The following members of the City Commission were present: Mayor Stoddard, Vice
12 Mayor Harris, Commissioner Liebman, Commissioner Welsh, Commissioner Edmond.
13
14 Also in attendance were: City Manager Steve Alexander, City Attorney Thomas F.
15 Pepe, Esq., City Clerk Maria M. Menendez, CMe.
l~
28
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH THE CITY CLERK
G. PRESENTATIONS
ill. Fathers in Education Proclamation
hl Unit Citation Award
29 Guzman, King, Corvin, Taylor
3~
36
37
c) Employee Service Awards
H. APPROVAL OF MINUTES
a) Minutes of April 15, 2014
The Minutes of April 15, 2014 were unanimously approved as presented.
CITY COMMISSION MINUTES
May 5, 2014
1
CITY MANAGER'S REPORT
3 (See attached)
~
:!:. CITY ATTORNEY'S REPORT
6
7 The City Attorney reported on the following: FPL upcoming hearings; the Weissberg
8 case; the FPL franchise.
18
K. PUBLIC REMARKS
11
12 The following individuals addressed. the Commission: Irene Secada, Rita Schwartz,
13 Michael Rosenberg, Claudia Hauri, Levy Kelly; Deltravis Williams, Yvonne Beckman, Antoinette
14 Fischer, Daisy Harrell, Denise Covington.
l~
L. COMMISSION REPORTS, DISCUSSION & REMARKS
17
18 Summary of Commission Remarks: urging the community to contribute with the
19 video history of the City; congratulation to the employees receiving service awards; comments
20 about the Chambers renovation; education compact.
H
M. CONSENT AGENDA
1. A Resolution appointing Marice Chael to serve on the Green Task Force for a
two-year term ending May 4, 2016. 3/5
(Commissioner Edmond)
25
26 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
27 Resolution No. 73-14-14167 appointing Marice Chael to serve on the Green Task Force for a
28 two-year term ending May 4, 2016, passed by a 5 -0 vote:
29
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
2. A Resolution appointing David Rifkind to serve on the Historic Preservation
CITY COMMISSION MINUTES
May 5, 2014
2
1
Board for a two-year term ending May 4, 2016.
(Mayor Stoddard)
3/5
2 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
3 Resolution No. 74-14-14168 appointing David Rifkind to serve on the Historic Preservation
4 Board for a two-year term ending May 4, 2016, passed by a 5 -0 vote:
5
8
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
4. A Resolution of the City of South. Miami City <::ommission urging the Miami-
Dade County Board of Commissioners to restore full funding to the entire
Miami-Dade Library Systern. 3/5
(Mayor Stoddard)
9 Moved by MayorStoddard, seconded by Vice Mayor Harris, the motion to approve
10 Resolution No. 75-14-14169 urging the Miami-Dade County Board of Commissioners to restore
11 full funding to the entire Miami-Dade Library System, passed by a 5 -0 vote:
12
15
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
6. A Resolution authorizing the City Manager to enter into contract with Pontifex
Construction Group Inc. for the installation of certified playground mulch at
four (4) City parks. 3/5
(City Manager-Parks & Recreation)
16 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
17 Resolution No. 76-14-14170 authorizing the City Manager to enter into a contract with Pontifex
18 Construction Group Inc. for the installation of certified playground mulch at four (4) City parks,
19 passed by a 5 -0 vote:
20
CITY COMMISSION MINUTES
May 5, 2014
3
3
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
7. A Resolution authorizing the City Manager to accept a donation of $100.00
from First National Bank for the Paciencia Park Improvement Celebration on
May 15, 2014. 3/5
(City Manager)
4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, themotion to approve
5 Resolution No. 77-14-14171 authorizing the City Manager to accept a donation of $100.00 from
6 First National Bank for the Paciencia Park Improvement Celebration on May 15, 2014, passed by
7 a 5 -0 vote:
8
11
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
8. ' A Resolution authorizing the City Manager to enter into contract with Pioneer
Construction Management Services, Inc. for an amount not to exceed
$11,462.97 for sidewalk repairs at Marshall Williamson Park, funded by a
Community Development Block Grant agreement with Miami-Dade County
Public Housing and Community Development {PHCD}. 3/5
(City Manager-Parks & Recreation)
12 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
13 Resolution No. 78-14-14172 authorizing the City Manager to enter into contract with Pioneer
14 Construction Management Services, Inc. for an amount not to exceed $11,462.97 for ,sidewalk
15 repairs at Marshall Williamson Park, funded by a Community Development Block Grant
16 agreement with Miami-Dade County Public Housing and Community Development, passed by a
17 5-0vote:
18
Yea:
CITY COMMISSION MINUTES
May 5, 2014
Mayor Stoddard
Vice Mayor Harris
4
3
Nay:
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
9. A Resolution adopting the recommendations set forth in the Annual Review
Report of the City of South Miami's Policies and Internal Controls Regarding
Disclosures for Municipal Securities. 3/5
(City Manager-Finance)
4 Moved by Mayor Stoddard, seconded by Vic.e Mayor Harris, the motion to approve
5 Resolution No. 79-14-14173 adopting the recommendations set forthin the Annual Review
6 Report of the City of South Miami's Policies andlnternal Controls Regarding Disclosures for
7 Municipal Securities, passed by a 5 -0 vote:
8
10.
11
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner. Welsh
Commissioner Edmond
None
A ResOlution relating to budget; authorizing a transfer in the
$27,000 from the Administration General Contingency account.
(City Manager)
amount of
3/5
12 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
13 Resolution No. 80-14-14174 authorizing a transfer in the amount of $27,000 from the
14 Administration General Contingency account, passed by a 5 -0 vote:
15
Yea:
Nay:
N. RESOLUTION(S)
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
3. A Resolution waiving any conflict concerning the business relationship
CITY COMMISSION MINUTES
May 5, 2014
5
1
between Mariano Corral and Metro South Senior Apartments, pursuant to
Florida Statute, and appointing Mariano Corral to the Environmental Review
and Preservation Board (ERPB). 3/5
(Mayor Stoddard)
2 This item was pulled from the Consent for comments among the Commission and
3 the City Attorney who recommended approving the resolution with the condition that it would
4 take effect ten days upon adoption in order to allow him to conduct further research relating to
5 possible conflict of interest.
6
7 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
8 as amended Resolution No. 81-14-14175 waiving any conflict concerning the business
9 relationship between Mariano Corral and Metro. South Senior Apartments, pursuant to Florida
10 Statute, and appointing Mariano Corral to the Environmental Review and Preservation Board
11 (ERPB), passed by a 5 -0 vote:
12
15
16
17
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
5. A Resolution appointing Donald Jackson to serve on the South Miami
CommunitvRedevel()pment Agency (SMCRA) Board for a two-year term
ending May 4,2016. (Commissioner Liebman)
This item was pulled from the Consent for comments.
18 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
19 Resolution No. 82-14-14176 appointing Donald Jackson to serve on the South Miami
20 Community Redevelopment Agency (SMCRA) Board for a two-year term ending May 4,2016,
21 passed by a 5 -0 vote:
22
Yea:
Nay:
CITY COMMISSION MINUTES
May 5, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
6
3
21. A Resolution re-appointing Denise Covington to serve on the South Miami
Community Redevelopment Agency Board for a two-year term ending May 3,
2016.
4/5 (Vice Mayor Harris)
4 Item #21 was moved up after #5; it was tabled, and later taken off the table after
5 #5 passed.
6
7 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
8 Resolution No. 83-14-14177 re-appointing Denise Covington to serve on the South Miami
9 Community Redevelopment Agency Board for a two-year term ending May 3,2016, passed by a
10 5-0vote:
11
12
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
13 Public Remarks was re-opened at this time to allow those who attended the
14 meeting on FPL to address the Commission: Yvonne Beckman, Antoinette Fischer, Denise
15 Covington
t~
11. A Resolution relating to budget; authorizing a transfer in the amount of
$45,000 from Central Services Operating Equipment account to Capital
18
19
20
Improvements account.
3/5 (City Manager)
This item was taken out of Consent for further clarification.
21 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
22 Resolution No. 84-14-14178 authorizing a transfer in the amount of $45,000 from Central
23 Services Operating Equipment account to Capital Improvements account, passed by a 5 -0
24 vote:
25
Yea:
CITY COMMISSION MINUTES
May 5, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
7
3
4
5
Nay:
Commissioner Welsh
Commissioner Edmond
None
12. A Resolution authorizing the City Manager to enter into an Agreement with
Galloway Office Supplies & Furniture to purchase chamber seating. 3/5
(City Manager-Central Services)
This item was pulled from Consent for discussion.
6 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
7 Resolution No. 85-14-14179 authorizing the City Manager to enter into an Agreement with
8 Galloway Office Supplies & Furniture to purchase chamber seating, passed by a 3 -2 vote:
9
12
13
14
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
13. A Resolution authorizing the City Manager to expend up to $6,017 with
YanmartConstruction Corp. for the removal and disposal of the existing back
wall and the installation of a new finished wall for the Commission Chambers
at City Ha11.3/5 (City Manager-Public Works)
.This item was pulled from Consent for discussion.
15 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
16 Resolution No. 86-14-14180 authorizing the City Manager to expend up to $6,017 with Yanmart
17 Construction Corp. for the removal and disposal of the existing back wall and the installation of
18 a new finished wall for the Commission Chambers at City Hall, passed by a 4 -1 vote:
19
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
14. A Resolution authorizing the City Manager to enter into a contract with Guido
Cabinets, Inc. for the removal and replacement of the existing Commission
CITY COMMISSION MINUTES
May 5, 2014
8
Chambers' dais, storage cabinet and podium.
3/5 (City Manager-Public Works)
1
2 The Commission discussed the proposed design for the dais with the City Manager.
3 Members of the Commission had different opinions on the proposed new design. Mayor
4 Stoddard then requested that staff comes back to the Commission with a new design.
S
6 Moved by Mayor Stoddard to remove the name of the vendor from the resolution.
7 Seconded by Vice Mayor Harris, the motion to amend passed unanimously.
8
9 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve as
10 amended Resolution No. 87-14-14181 authorizing the City Manager for the removal and
11 replacement of the existing Commission Chambers'dais, storage cabinet and podium, passed
12 by a 3 -2 vote:
13
16
17
18
Yea:
Nay:
.Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
15. A Resolution authorizing the City Manager to expend an amount not to exceed
$9,200;00 with Rene American Carpet, Corp. for the removal and installation
carpet in the Commission Chambers at City Hall.
3/5 (City Manager-Public Works)
This item was pulled from Consent for comments.
19 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
20 Resolution No. 88-14-14182 authorizing the City Manager to expend an amount not to exceed
21 $9,200.00 with Rene American Carpet, Corp. for the removal and installation carpet in the
22 Commission Chambers at City Hall, passed by a 5 -0 vote:
23
Yea:
Nay:
CITY COMMISSION MINUTES
May 5, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
9
1
2
3
16. A Resolution authorizing the City Manager to enter into a contract with
Commercial Energy Specialists, Inc. for Pool Chemicals, Liquid Chlorine and
Storage Tank Rental.
3/5 (City Manager-Parks & Recreation)
This item was pulled from Consent for comments.
4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
5 Resolution No. 89-14-14183 authorizing the City Managerto enter into a contract with
6 Commercial Energy Specialists, Inc. for Pool Chemicals, Liquid Chlorine and Storage Tank Rental,
7 passed by a 5 -0 vote:
8
11
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
17. A Resolution authorizing the City Manager to enter into a contract with
eLifeguard, Inc. for Swimming Pool and Lifeguard Equipment.
3/5 (City Manager-Parks & Recreation)
12 This item was pulled frornConsent for comments.
13
14 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
15 Resolution No. 90-14-14184 authorizing the City Manager to enter into a contract with
16 eLifeguard, Inc. for Swimming Pool and Lifeguard Equipment, passed by a 5 -0 vote:
17
Yea:
Nay:
18
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
19 a} A Resolution of the City of South Miami urging the Mayor and the County
20 Commissioners of Miami-Dade County Florida to implement the will of the people in the
21 current budget session by establishing the funding mechanisms for the Pets' Trust initiatives
CITY COMMISSION MINUTES
May 5, 2014
10
1 which were approved by a majority of the voters. 3/5
2 (Vice Mayor Harris)
3
4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to
5 approve Resolution No. 91-14-14185 urging the Mayor and the County Commissioners of
6 Miami-Dade County Florida to implement the will of the people in the current budget session
7 by establishing the funding mechanisms for the Pets' Trust initiatives which were approved by a
8 majority of the voters, passed by a 4 -1 vote:
9
12
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
18. A Resolution re-appointing Dick Ward to the Parks and Recreation Board for a
two-year term ending May 4,2016. 4/5
(Mayor Stoddard)
13 Moved by MayorStoddard, seconded by Vice Mayor Harris, the motion to approve
14 Resolution No. 92-14-14186 re-appointing Dick Wardto the Parks and Recreation Board for a
15 two-year term ending May 4, 2016, passed by a 5 -0 vote:
16
18
19
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
19. A Resolution re-appointing Suzanne Williams to the Board of Trustees/Police
Officers for a two-year term ending May 4, 2016.
4/5 {Mayor Stoddard}
20 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
21 Resolution No. 93-14-14187 re-appointing Suzanne Williams to the Board of Trustees/Police
22 Officers for a two-year term ending May 4, 2016, passed by a 5 -0 vote:
23
Yea:
CITY COMMISSION MINUTES
May 5, 2014
Mayor Stoddard
11
3
Nay:
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
20. A Resolution appointing Latasha M. Nickle, an active employee of the City
designated by the City Manager to serve on the City of South Miami Pension
Board for a two-year term ending May 4, 2016, 4/5
(City Manager)
4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
5 Resolution No. 94-14-14188 appointing Latasha M. Nickle, an active employee of the City
6 designated by the City Manager to serve on the City of South Miami Pension Board for a two-
7 year term ending May 4, 2016, passed by a 5 -Ovote:
8
11
12
13
14
15
Yea:
Nay:
Maypr Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
22. A Resolution relating to the review and acceptance of the Annual Report of the
RRC 57th Avenue LLC [Red Road Commons). (Deferred 3/04 & 4/15/14)
3/5 (City Manager-Planning & Zoning)
Chief Landa addressed the Commission reporting on his findings regarding security.
The City Attorney provided clarification regarding onsite security definition.
16 This item was approved with conditions pertaining to allowing the City to review
17 the documentation supplied by RRC regarding the crime situation.
18
19 Moved by Commissioner Welsh, seconded by Commissioner Liebman, the motion to
20 approve as amended Resolution No. 95-14-14189 relating to the review and acceptance of the
21 Annual Report of the RRC 57th Avenue LLC [Red] Road Commons, passed by a 5 -0 vote:
22
Yea:
CITY COMMISSION MINUTES
May 5, 2014
Mayor Stoddard
Vice Mayor Harris
12
3
Nay:
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
23. A Resolution authorizing the City Manager to execute settlement documents
in the case of Michael Weissberg vs. City of South Miami and to pay Michael
Weissberg and his attorney for wages, damages, attorney's fees and costs.
3/5 (City Manager)
4 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
5 Resolution No. 96-14-14190 authorizing the City Manager to execute settlement documents in
6 the case of Michael Weissberg vs. City of South Miami and to pay Michael Weissberg and his
7 attorney for wages, damages, attorney's fees and costs, passed by a 4 -1 vote:
8
H
13
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner. Edmond
Commissioner Liebman
O. RESOLUTION(S) PUBLIC HEARING(S)
24. A Resolution relating to a request pursuant to Section 20-3.4 of the City of
South Miami Land Development Code for Special Use Approval to permit an
Automobile Repair facility· within the GR -General Retail zoning use
district. 4/5 (City Manager-Planning & Zoning)
14 An amendment was made to conditions (1) and (2) by replacing the word "should"
15 with "shall". The amendment was unanimously approved.
16
17 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve as
18 amended Resolution No. 97-14-14191 for Special Use Approval to permit an Automobile Repair
19 facility within the GR -General Retail zoning use district, passed by a 5 -0 vote:
20
Yea:
CITY COMMISSION MINUTES
May 5, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
13
3
Nay: None
25. A Resolution authorizing the City Manager to enter into a multi-year contract
with West Publishing Company a subsidiary of Thomson Reuters to provide the
Police Department with Investigative Database Support.
3/5 (City Manager-Police)
4 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
5 Resolution No. 98-14-14192 authorizing the City Manager to enter into a multi-year contract
6 with West Publishing Company a subsidiary of Thomson Reuters to provide the Police
7 Department with Investigative Database Support, passed by a 5~O vote:
8
H
13
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
C:ommissioner Edmond
None
P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
26. An Ordinance amending Section 20-3.3(E) of the City of South Miami Land
Development Code concerning outdoor seating and dining requirements for all
commercial properties, except for properties in the RO -Residential Office
zoning district. 3/5
(City Manager-Planning & Zoning)
14 The City Manager presented a revised ordinance with further proposed
15 amendments. Mayor Stoddard moved to accept the proposed amendments, seconded by Vice
16 Mayor Harris, the motion passed unanimously.
17
18 The Commission then discussed Section (9) c) on page five relating to location of
19 outdoor furniture a minimum of (18) inches from the curb, requesting staff to further review
20 this provision.
21
22
23
Also section (19), line 48, page 6, the words "whichever is greater" were stricken.
24 At this time Mr. Pepe advised that a 3rd reading will be needed since there had
25 been substantial changes to the proposed ordinance.
26
CITY COMMISSION MINUTES
May 5, 2014
14
1 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve as
2 amended An Ordinance amending Section 20-3.3(E) of the City of South Miami Land
3 Development Code concerning outdoor seating and dining requirements for all commercial
4 properties, except for properties in the RO -Residential Office zoning district, passed by a 5 -0
5 vote:
6
11
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner We.lsh
Commissioner Edmond
None
Q. ORDINANCE(S) FIRST READING(S) PUBLICHEARING(S)
27. An Ordinance amending Section 1 of Ordinance 7-84-1202, to provide for a 90-
day extension to the term of the electric franchise granted on May 1, 1984, to
Florida Power & Light Company.
4/5 (City Manager)
12 The City Attorneyinformed about a scrivener's error in different places through this
13 item relating to the date of the original franchise agreement.
14
15
16
May 1,1984 was'thenamended to reflect May 18, 1984.
17 The second reading of this item has been scheduled and advertised for a special
18 meeting to be held Wednesday, May 14, 2014 at 6:45 p.m.
19
20 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
21 as amended An Ordinance amending Section 1 of Ordinance 7-84-1202, to provide for a 90-day
22 extension to the term of the electric franchise granted on May 18, 1984, to Florida Power &
23 Light Company, passed by a 5 -0 vote:
24
Yea:
Nay:
CITY COMMISSION MINUTES
May 5, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
15
3
R. ORDINANCE(S) FIRST READING
28. An Ordinance amending Section 13-31 of the City of South Miami Code of
Ordinances concerning use of the name "City of South Miami and city's official
seal and logo.
3/5 (City Manager)
4 The City Manager presented this item, explaining that the seal will continue to be
5 used on all official documents.
6
7 The Commission requested clarification regafdingsection (6) relating to penalty for
8 unauthorized use. Mayor Stoddard requested that this section be revised to provide exemption
9 for those members of City staff and elected offitia.Jswho don't fall underthe purview ofthe City
10 Manager, in the event that they might want to keep using the seal on letterheads, etc.
11
12 Mayor Stoddard then referred to various scriveners' errors on pages 1 and 2 of the
13 ordinance.
14
15 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
16 as amended An Ordinance amending Section 13-31ofthe City of South Miami Code of
17 Ordinances concerning useofthename "City of South Miami and city's official seal and logo,
18 passed by a 5 -0 vote:
19
22
23
24
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
29. An Ordinance amending Section 20-2.3 -Definitions, to include a definition for
Temporary Structures and Section 20-3.6(1) entitled Accessory Structures or
Uses.
3/5 (City Manager-Planning & Zoning)
Mr. Brimo presented this item.
25 The City Attorney recommended amending the definition of "Temporary Structure"
26 as follows: shall include a permitted structure that is without a foundation or footings, that is
27 not constructed in the public right of way, without a foundation or footings and that is either
CITY COMMISSION MINUTES
May 5, 2014
16
1 portable or easily disassembled. The amendment was unanimously approved by the
2 Commission.
3
4 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
5 as amended An Ordinance amending Section 20-2.3 -Definitions, to include a definition for
6 Temporary Structures and Section 20-3.6(1} entitled Accessory Structures or Uses, passed by a
7 5 -0 vote:
8
11
12
13
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
None
30. An Ordinance of the City of South Miami, Florida amending the Land
Development Code, Section 20-4.5 repealing subsections (A), (Hl, (I), (Jl, (K),
(U, (M) and (N) deleting and>transferringSection 20-4.5 (D) to 20-4.5.1 (15)
adding a new section 20-4.5 (A) and adding Section 20-4.5.1 titled "Tree
Protection" including, but not limited to, provisions concerning intent,
definitions, . applicability and providing·· for tree removal requirements,
applications, permits, fees· tree mitigation. and protection, enforcement,
penalties, remedies, and appeals;
3/5 (City Manager)
Mr. Alexander presented this item.
14 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
15 An Ordinance of the City of South Miami, Florida amending the Land Development Code,
16 Section 20-4.5 repealing subsections (A), (H), (I), (J), (K), (L), (M) and (N) deleting and
17 transferring Section 20-4.5 (D) to 20-4.5.1 (is) adding a new section 20-4.5 (A) and adding
18 Section 20-4.5.1 titled "Tree Protection" including, but not limited to, provisions concerning
19 intent, definitions, applicability and providing for tree removal requirements, applications,
20 permits, fees tree mitigation and protection, enforcement, penalties, remedies, and appeals,
21 passed by a 5 -0 vote:
22
Yea:
CITY COMMISSION MINUTES
May 5, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
17
3
Nay:
Commissioner Edmond
None
31. An Ordinance amending the City of South Miami Code of Ordinances, Section
2-2.1 and adding subsection (0) to establish, pursuant to Section 286.0115,
Florida Statutes, a procedure governing ex parte communications in
connection with quasi-judicial matters.
3/5 (City Manager)
4 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
5 An Ordinance amending the City of South Miami Code of Ordinances, Section 2-2.1 and adding
6 subsection (O) to establish, pursuant to Section 2~6.0115, Florida Statutes, a procedure
7 governing ex parte communications in connecti()n with quasi-judicial matters, passed by a
8 5 -0 vote:
9
Yea: . Mayor Stoddard
Vice Mayor Harris
Commissioner Liebman
Commissioner Welsh
Commissioner Edmond
Nay: . None
12
12
13
14
S. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
May 5, 2014
18
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
• • laml
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
May 5,2014
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering April 16 -May 5, 2014
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
i. Finance has received all the budget worksheets from the City's different
departments. Finance is working on reviewing the budget worksheets and
creating a comprehensive workbook for budget FY 2015.
ii. The City's parking contractor has installed the first test Wi-Fi modem within
the digital parking meter. The Wi-Fi modem continues working without issue.
The City's Public Works Department continues working with FPL on
obtaining the approval to use two of their respective poles and having them
bring the antennas power.
iii. Finance continues to trouble shoot any issues related to the City's
ONESolution finance system. Finance continues to monitor the different
department's issues and help correct those matters.
iv. Finance is working to complete the closing and monthly reconciliation of April
2014. The Budget to Actual Monthly report will be posted on the City's
website once completed. The check register for April 2014 has been posted.
-2 -City Manager's Report to the Commission for May 5, 2014
Central Services:
i. Miami-Dade County ITO: Scheduled a Demo for the City's Acting Parks
Director for a review of the County's Parks Management Software.
Additionally, a meeting is pending with ITO procurement to identify
opportunities and protocols for the purchase of IT related supplies and
equipment.
ii. Branding: Coordinated the implementation of the new logo on the City's
website with the vendor and, provided logo files to various departments for
the production of collateral materials.
iii. ITQ -Sidewalk Repair; Marshall Williamson Park: The ITQ closed on Friday,
April 18 th ; eight (8) proposals were received. The item is scheduled for the
May 5th Commission meeting.
iv. ITQ -Install Blow-on Mulch at Various City Parks: The ITQ closed on April
16 th ; two proposals were received. The item is scheduled for the May 5th
Commission meeting.
v. ITQ -July 4th Fireworks Display at Palmer Park: The ITQ was issued on
April 18th and closed on May 2 nd at 10 AM. No responses were received.
Central Services will be reissuing ITQ.
vi. ITQ -Recreational Operations Management Software: The ITQ was issued
on April 23 rd and closes on May 8,2014 at 10 AM.
vii. RFP -Parking Management Services: The RFP was advertised April 25 th
and will close on May 16th at 10 AM.
viii. RFP -Parks Master Plan Study: Waiting for the Scope of Services from P
& R for a Parks Master Plan Study.
ix. Murray Park Pool: Sourced three piggyback contracts from the City of Miami
for the purchase of pool chemicals and related supplies. The items are
scheduled for the May 5th Commission meeting.
x. Towing: Finalized a piggyback agreement with the City Attorney through a
City of Coral Gables contract. The item is scheduled for the May 20 th
Commission meeting.
-3 -City Manager's Report to the Commission for May 5, 2014
Code Enforcement Office:
The following are highlights for the Code Enforcement Division for April 14 -April 30,
2014:
I. Bi-weekly statistics:
a. Responded to over 1Jl. complaints.
b. Issued more than 12 Courtesy Civil Infraction Notices.
c. Issued ~Notices of Civil Infraction.
d. Removed 15 Illegal Signs from the City.
e. Reviewed 94 Building permits.
f. Proactive Inspections 80
g. Re-Inspections 18.
h. Cases Closed 17.
i. Graffiti Tags 2.
j. Counter walk-ins 38.
II. Fines and Fees collected through the Code Enforcement Division for the month of
April 2014: $ 3,806.51.
III. Local Business Tax Compliance Office:
In the month of February (4/14/2014 -4/30/2014):
Total amount Total amount collected
a. NEW LICENSES
b. NEW LIENS
c. INSPECTIONS
d. RENEWAL FEES COLLECTED
(25)
(18)
(80)
e. NEW LICENSES (BTR's) REVIEWED (30)
f. Florida League of Cities Insurance Report -Completed
g. Miami Dade County Report -Completed
Special Events Division:
$ 4,664.95
$ 2,025.00
$ 6,925.70
The following are the results for the Special Events Division for April 14, 2014 -
April 30, 2014:
• Collaborated with Doug Baker, Landscape Supervisor, Park Division on
planting trees for Arbor Day, celebrated on Friday, April 25, 2014, at Brewer
Park.
-4 -City Manager's Report to the Commission for May 5, 2014
• Collaborating with Jennifer Korth on an event to be held on May 15, 2014, at
Paciencia Park for the dedication of new walk-ways. This event begins at
5:00 p.m.
• Collaborating with Miami Children's Hospital on a Bike Rodeo; date to be
determined.
• Collaborating with James McCants, Community Outreach, of the CRA in
conjunction with the Farm Share event which will be held on Friday, May 23,
2014, at St. John AME Church.
• Collaborating with various entities on the Fourth of July event which will be
held on Friday, July 4,2014, at Palmer Park from 5:00 p.m. -10:00 p.m.
• Collaborating with Human Resources Department in placing volunteers in
different Departments.
• Collaborating with the Finance Department in refunding deposits for four (1.)
special events.
• Processed eleven (11) garage sale permits requests for this time period.
• Reviewed and processed 1.§. lien search requests for Code Enforcement
Department, for this period of time.
• Processed/recorded 1. liens and 6. lien releases for this time frame.
The following are the accomplishments for the Police Department for the time period April
15th through April 30th , 2014:
Chief's Office
i. On April 1 ih the final phase (Oral Boards) of the Sergeants promotional process
was completed;
ii. On April 24th Chief Landa and Staff participated in a leadership meeting with CBS 4
General Manager/President Adam Levy. Chief Landa organizes such meeting
with Community Leaders to assist in developing leadership skills and provide
insight into different management traits;
-5 -City Manager's Report to the Commission for May 5, 2014
iii. April 25 th Det. Edgardo Bartra was promoted to Sergeant;
iv. April 29 th two new officers were sworn in and hired as fulltime police officers;
v. Chief Landa implemented "Staff Own-A-Zone" which requires staff personnel to
conduct community contacts in assigned zones once a week;
vi. Completed the initial budget worksheets and submitted them FY2015 Budget;
vii. A total of 516 calls for service were handled during this period.
Uniform Patrol Division
i. Total of 19 arrests: 4 felonies, 6 misdemeanors, 5 traffic arrests, and 4 warrants
served.
ii. Of those 19 arrests, 3 were narcotics related.
iii. On April 18th , the Uniform Patrol Division conducted a traffic enforcement detail.
The detail was divided into (II) two phases. Phase I was a crime prevention
outreach concentrated in the H.U.D. housing area which yielded; 55 crime tip cards,
65 and prevention brochures. Phase II was strictly traffic enforcement and
concentrated on known problem areas. Phase II yielded the following; 103 citations;
40 speeding, 9 stop signs/red lights, 11 noninsured motorist, and 42 miscellaneous
citations.
iv. On April 22 nd , members of the traffic unit met with FDOT, Coral Gables, University
of Miami, and Pinecrest Police Departments. A multi-agency traffic enforcement
and education committee was formed. This committee will meet quarterly and
address issues concerning traffic safety and enforcement initiatives. A mini-multi-
agency operation was scheduled for May 27, 2014. The operation will target
problem areas in all four jurisdictions.
v. During this period, the Uniform Patrol Division has implemented permanent patrol
zone assignments to individual officers on all shifts pursuant to the Community
Policing Strategic Plan. We expect this strategy to increase each officer with
familiarization with a specific geographical area and its respective issues. It will also
increase familiarization of residents with their assigned patrol officers.
vi. During this period, the Uniform Patrol Division all launched a massive park and walk
campaign pursuant to the Community Policing Strategic Plan. Officers assigned to
a specific zone parked their vehicles and were charged with the responsibility of
making contact with residents and ensuring friendly and professional services. This
specific campaigned yielded; 280 citizen contacts and 148 park and walk.
-6 -City Manager's Report to the Commission for May 5, 2014
vii. During this period, the Uniform Patrol Division also implemented additional bike
patrols in the downtown area as part of the Community Policing Strategic Plan. A
total of 6 bike patrols were conducted on various shifts.
viii. During this period, the Uniform Patrol Division also implemented business checks
during the midnight hours pursuant to the Community Policing Strategic Plan. This
plan was designed to prevent commercial burglaries and address concerns with the
local nocturnal businesses (example bars and restaurants). A total of 41 businesses
were checked.
Community Police Unit
i. A meeting was held with Ms. Larkin as a follow-up to assess the park and walks in
the Lee Park Condos. Ms. Larkin did not report any crime activity during this period.
She was very content with the increase patrols and feels like it has reduced crime.
ii. A meeting was held with Mr. Gabriel (property manager of Red Road Commons)
and the weekly crime trend report was discussed. No concerns were expressed and
the trend has shown a decrease in crime statistics in this complex.
iii. A meeting was held with Nancy (property manager of Red Road Apartments). She
expressed a concern with possible drug sale from a particular apartment (address
is confidential due to investigation status). The information has been passed on to
SIU for investigation.
iv. A total of 7 additional communities meeting with different organizations were held to
discuss issues and concerns.
v. A total of 38 additional businesses were registered with B.E.A.T. program and were
added to the records management system.
vi. 75 citizen contacts were initiated in the CRA.
vii. 20 traffic enforcement details were conducted in the CRA yielding; 69 citations.
Criminal Investigations Division
i. Detectives served a search and arrest warrant in Coral Gables, Florida on April 21 st,
2014. Detectives were able to recover over 100,000 in property that was purchased
from Nordstrom retail store utilizing stolen funds from a victim in South Miami. High
end purses, shoes, clothing and jewelry were recovered along with the arrest of the
subject. This operation was very successful and was conducted without incident.
-7 -City Manager's Report to the Commission for May 5, 2014
ii. Detectives continue conducting roving patrols on city parking garages and
municipal lots. Burglaries to vehicles are down.
iii. An armed robbery subject that has committed at least three robberies in three
jurisdictions has been arrested last night April 30 th , 2014 by the South Miami Police
Detective Unit. The subject, who entered into one of our nail salons, is now off the
streets and charged with Armed Robbery.
Support Services Division
Services Division:
Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property &
Evidence Management;
i. Narcotics cases from 2010-2011 were reviewed for closed cases. The items were
compiled for destruction. All of the paperwork was prepared for the judge's
authorization. The judge signed the paperwork and the destruction of all complied
contraband is now in progress;
ii. List being compiled of firearms and rifles for destruction;
iii. Property records updated for closed cases up through 2012;
iv. Officer Disposition Forms generated and distributed for first half of 2013 cases;
v. An inventory of the vehicle fleet is being completed; some vehicles may be
earmarked to receive the new 2014 graphics;
vi. Records are being reviewed for destruction.
Professional Standards Division and Training
I. Process continued for numerous applicants for Police Officer.
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the April 15, 2014 Commission meeting. We will continue to maintain
our activity and project status reports, which can be made available at your request.
-8 -City Manager's Report to the Commission for May 5, 2014
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Bus Shelters: Bus shelters on 59 th Place and on Sunset Drive are progressing. Shelter
roof has been ordered and is pending to be delivered to the contractor. A sample of the
color was received, and the structure is being painted.
Sunset Drive Striping: A revised contract was provided to the Contractor for signature.
Pending signed contract.
Police Parking and Fueling Facility Improvement: Design is underway.
Dog Park: Fee estimates for fencing were received. Sketch with park Layout submitted to
City Manager.
Sylva Martin Window Replacement-Purchase order was issued. Contractor advised to
pull required permits from Building Dept. Contractor scheduled to attend Historic
Preservation Board Meeting on May 9, 2014.
City Hall Sewer Connection: Construction began. Project is ongoing.
Manor Lane Traffic Calming: EAC Consulting was contacted and a fee proposal was
requested for additional evaluation for the new configuration on the geometry of traffic
calming devices along Manor Lane/ SW 63 rd Avenue. A response to be provided to Shari
Kamali.
Fee proposal from the contractor was received. To be evaluated. Pending further
instructions.
SW 61 Avenue Drainage Improvements: The purchase order was issued. Shop
drawings approved by Public Works. Construction is scheduled to begin week of May 5,
2014.
Dorn Avenue Drainage Improvements: A contractor was selected and approved by
commission. Construction is scheduled to begin the week of May 12, 2014.
Street Lights (Cobra Heads) on 67th Street: A franchise agreement is to be coordinated
for 2 advertised public hearings.
Downtown Wi-Fi: A quote for service was received from FPL. The fee proposal from an
electrical contractor was received. Comments were provided, pending re-submittal.
Paver Repairs: Quotes received, purchase order being prepared by CRA.
-9 -City Manager's Report to the Commission for May 5, 2014
Median Landscaping Along US1: A landscape architect was contacted. Pending a fee
estimate for design and a rough construction cost estimate.
RFP's are being prepared for the following projects:
• Road Resurfacing
• Sidewalk Improvements
• Sunset Drive Median
• Sunset Drive Roadway Improvements Phase V
Public Works Attachment A
i. Delivered 5 new garbage containers as replacements to residents as requested.
ii. Trimmed 25 trees by Marshall Williams Park area Right of Way.
iii. Reset 17 GFI outlets in the downtown area.
iv. Collected 10 boxes to be placed in storage from the City Clerk's office.
v. Repaired and painted all walls within the Public Works Office.
vi. Lubricated the door to the Finance vault as requested by the Finance Dept.
vii. Repaired the NC unit on the second floor in the Police Dept.
viii. Changed 8 door locks to the Human Resources Department as requested.
ix. Repaired toilet valve in men's bathroom at Fuchs Parks as requested,
emergency basis.
x. Repaired storage stand in supply closet in the Public Works office.
xi. Reset 19 GFI outlets in the downtown area.
xii. Painted and installed a new door in the Human Resources Directors office for
security and privacy measures.
xiii. Installed 3 frame's in the City Manager's office & conference room as requested.
xiv. Repaired AIC in the I.T. office on second floor at City Hall, emergency basis.
xv. Installed 12 frames in a Sergeants office in the Police Dept. as requested.
xvi. Replaced compressor in the NC to the Police Chief's office, emergency basis.
Recreation Division
• The Parks and Recreation Department, in collaboration with Central Services
(Purchasing), submitted an ITO for a solicitation for a Recreation Operations
Management Solution Software. This software will allow the Department to easily
and efficiently helps the Parks and Recreation Department manage Activity
Registration, Camps (e.g., afterschool program, summer camps) Facility
Reservations, Membership Management and Reports.
• On April 18, 2014, the Parks and Recreation Department in collaboration with the
South Miami Clinic held an Annual Easter Egg Hunt at the Gibson-Bethel
-10 -City Manager's Report to the Commission for May 5, 2014
Community Center from 4:00pm-6:00pm. Participants from the Afterschool
program as well as children from the community were present.
Parks Maintenance Division
• Multiple capital improvement projects are under way for the Parks and Recreation
Department: Outdoor Basketball Court Resurfacing, Athletic Field Lights, New
flooring and Carpet Cleaning Maintenance Services at the Community Center, We
are continuing to work closely with Central Services (Purchasing) division in
releasing ITO for more projects.
• Playground project at Marshall Williamson Park is in its final phases of completion.
• Repaired and reinstalled the fountain at Fuchs Park.
• Removed all invasive species from the canal at Brewer Park.
• Removed all damaged tables from Parks, to be stripped and reutilized.
• Began development at Paciencia Park.
• Redevelopment and landscaping work are ongoing at Jean Willis Park.
Upcoming eventsl Programs:
• Carpet Maintenance services for the 2nd floor of the Community Center is scheduled
for Friday, May 2, 2014. Access to the 2nd floor will be closed to the public the whole
day.
Planning Department
The following is the Planning department update for the May 6, 2014 Commission
meeting.
Please be advised that no "significant" events have occurred in the Planning Department
since the April 15, 2014 Commission Meeting. We will continue to maintain bi-weekly
activity and project status reports, which can be made available at your request