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THE CITY OF PLEASANT LlVINC CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Date: Subject: Background: Expense: Account: Attachments: The Honorable Mayor & Members of the City Commission Steven J. Alexander, City Manager Agenda Item No.:L May 20,2014 A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation, a non-for-profit organization to hold its 26th Annual Twilight SK Walk/Run event on Sunday, June I, 2014, in South Miami's downtown area including surrounding streets, and waive the cost of the parking meters. Team FootWorks Educational and Fitness Corporation is a non-for-profit organization, which submitted a Special Event Application to request permission to hold its 26th Twilight 5K Walk/Run, on Sunday, June 1st, 2014, in South Miami's downtown area and surrounding streets. For the past 26 years, Team FootWorks Educational and Fitness Corporation has held their Twilight 5K Walk/Run in the City of South Miami, providing a health initiative, along with the ability for avid and beginning runners to participate in this special event. Team FootWorks has obtained the necessary petition signed by the appropriate local businesses. Each year Team FootWorks Educational and Fitness Corporation awards a charitable designation to receive a donation. This year the South Miami Police Explorers will be awarded. The applicant paid $500 for the deposit, $100 for administrative fee and $60 for an application fee; totaling $660. In addition, the applicant will pay the following fees: • Police: $2,050 • Public Works: $554.48 • Street closure & MOT: $463.75 (1055 linear feet X .25 = $263.75 + $200 MOT) • Parking Meters: $ 1,450 ( 58 meters X $25.00 per day) The applicant is requesting a waiver for parking fees in the amount of $1 ,450. Upon approval of the waived parking fee, the final amount for services rendered to the City is $3,068.23; the applicant will pay prior to the event, unless directed differently by the City Commission. Through Resolution # I 10-13-13928, signed on May 21, 2013, the City Commission waived the parking fee for last year's event. $4,518.23 or $3,068.23 (if waiver is approved) Not Applicable Proposed Resolution 1 RESOLUTION NO. __________ __ 2 3 A Resolution authorizing the City Manager to permit Team FootWorks 4 Educational and Fitness Corporation, a non-for-profit organization, to hold 5 its 26 th Annual Twilight SK Walk/Run event, on Sunday, June 1, 2014, in 6 South Miami's downtown area including surrounding streets, and waive the 7 cost of the parking meters. 8 9 WHEREAS, Team FootWorks Educational and Fitness Corporation, has submitted a 10 Special Event Application; and, 11 12 WHEREAS, for the past 25 years Team FootWorks has held the Twilight 5K Walk/Run 13 in the City of South Miami, sponsored through various local businesses; and, 14 15 WHEREAS, the applicant has requested permission to hold its event on Sunday, June 1, 16 2014; and, 17 18 WHEREAS, the applicant has obtained the necessary petition signed by the appropriate 19 local businesses and residents; and, 20 21 WHEREAS, the applicant has paid $500 for the deposit, $100 for an administrative fee, 22 and $60 for the application fee; and, 23 24 WHEREAS, on May 21, 2013, through Resolution #110-13-13928, the City 25 Commission approved Team Footworks to hold their event and waived the parking fee; and, 26 27 WHEREAS, the applicant is seeking a waiver for parking fees as previously approved 28 by the City Commission last year in the amount of$1,450 (58 meters X $25.00 per day); and, 29 30 WHEREAS, if the City Commission approves the waiver, then the applicant would pay 31 the City for Police ($2,050), Public Works ($554.48), and Street Closure ($463.75),which 32 includes (lOSS linear feet X .25 = $263.75 + $200.00 MOT), totaling $3,068.23; and, 33 34 WHEREAS, if the approval for the waiver is not granted, then the applicant will pay 35 the City $4,518.23. 36 37 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 38 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 39 40 Section 1. The Mayor and City Commission authorize the City Manager to permit 41 Team FootWorks Educational and Fitness Corporation, a non-for-profit organization, to hold 42 its 26 th Annual Twilight 5K Walk/Run event, n Sunday, June 1, 2014, in South Miami's 43 downtown area including sUlTounding streets and they the request for a waiver of 44 $1,450 (58 meters X $25 per day) in parking fees. 45 46 Section 2. Payment for this special event will be provided by the applicant prior to the 47 event; unless directed differently by the City Commission. 48 Page 1 of2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding sha11 not affect the validity of the remaining portions of this resolution. Section 4. This resolution sha11 become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this __ day of _____ , 2014. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY Page 2 of 2 MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Liebman: Commissioner Welsh: Commissioner Edmond: 5724 Sunset Dr. South Miami, FL 33143 To: Steve Alexander City Manager City of South Miami Mr. Alexander, 305-666-RACE www.teamfootworks.org 4/2212014 This letter is to accompany our special event application for the Twilight 5k Run Walk. The Twilight 5k is a healthy and wholesome family event based on exercise, fun, and music. This will be the eighth year my grandchildren along with many of their friends and extended families have participated. The attached route map and venue layout should provide a fair overview of the event. Supported by the Baptist South Miami Hospital and Town Kitchen and Bar, the run/walk will take place on Sunday evening, June 1 st, 2014. As we have in the past, the Twilight 5k will designate the South Miami Police Explorers as the charitable beneficiary for the run. If you have any que~ns please do not hesitate to call. sincerelY~\,p John "H~:sebY Race Director TeamFootworks is a 501(c)(3) not-for-profit corporation committed to fitness education through the production of events and educational material. Throughout the year, we offer training programs and events to promote fitness. FEIN: 65-0455073 ST~y OF EVENT This section of the permit application is intended to provide the Special Events PermitCommittee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) days prior to the effective date of the event with all required documents. ' TYPE OF EVENT: D Filming DCharity D Festivals D Celebration D Promotion Other: &« N4f..1)· NAME OF EVENT: /'wlblHT sA-&>N tJA~ , ' LOCATION OF EVENT: cS~ 1..5 S7 ;-sS~ s 7 Ci (Please note: write complete mailing address, as well as name of anyhuildingsandlorpar!<s if applicable) Is this an annual event? 0 No GZrVes if yes, this is the.lJ::, annual event, previous date l) z.4",.:s .a:.a EVENT DATE(S}: -=C::JLI-",.;,.<.!l~,.)"",,&,,-,-=.);o~I~!f=--_-,-..:..:.' '_" _---'-EVEf\JT DA YeS): -"s....,~~N""':'!~AA=#y'---:..~ ___ _ ACTUAL EVENT HOUR~:', b'(?o',. ",a.m~:G.m. UNt,IL:" 8'.00 . '.. a.m.~ (Please note: event may not begiri earlier then 8 a.m. orand late'i'lTi8n 11 'p.m. in residential 'areas, or midnight in commercial areas) , ASSEMBLY' b'ATE(S):: ';6~ ,tNS'~lit i ::i:"' SETUP/DoWNTIMES: 1.2. A'owa.mJp;rk.-,-",'. __ a.m.lp.m. , ,.: '.; '.'j ANTICIPATED ATTENDANCE;:: 'Itl-OO ' '" ,'" TOTAL EVENT DURATION: __ ~/_hrs <10 mins Name: "a'IJ#JI.j.f~.1\I1~ssAr ,I' Title: 9.1l'SbH)JNT ' Name: ~'? ~,",s.s~7 Title: ~1L.:tLTOjl.. Cell/Phone: ' ',ic S "*' ll,;2..l' Email: ~~Q>-!~"~~ Cell/Phone: ~oS,'~ 1-l"li:!' Empil:, .. ~\>C9I -Gc-r ~o~s. w"lc.\"",-,-• CO""" ! ' , .~ ( ~.' , 1-16 APPLICANT/SPONSOR INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer. or other representative, may apply for the Special Event permit on behalf of the organization/business. NAME OF ORGANIZATION: ADDRESS OF ORGANIZATION: -.-::..s~Z=l.=lJf~;J..L:"'=~~~r!'........--liY¢=I~\I=S~ _________ _ ~T~ f1f~1 Ei s.M/1/-J 1·I9~M~JQf~:~Rlt¥GJ~AE.6FFI.C~RS;;.tgNqj.qR~M,6.~"4~~BX9F}PB:c3At.(I?~rlgM~/~'.!.·;·:;f~~r.·f·!;·Wt;t~!~i-lsr~ti%j~;~~?~jl PRESIDENT:~cwN !/-fAltlS'-t!vSSI4.'1 SECRETARY: _________ _ ADDRESS: S7 ~4f .J;.>4<;$'; Pt!C.JS S:vV'h HfAnu li .;llr4-.l PRES. PHONE: .. ~().s. "". 72.2.3 EMAIL: flANS (£) ~."j~ .olt. (., SEC. PHONE: EMAIL: ____________ -'-- If the organization is a tenant and/or renter of the event location. please have the property owner complete the following: D Applicant/Organization owns the event location D I give permission for the Applicant/Organization to use my property. Comments: ------------------------------------------------~------------- Property Owner's Name: Phone: --------------------------------------------- Property Owner's Address: Property Owner's Signature: _________ _ Date: ------------------- Notary Signature: ____________ ~ 2-16 ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIYYYY) ~ 12/30/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE C.ERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 2~~~~CT Judy Weaver STAR Insurance -Fort Wayne Office rlJgNJo.Extl: (260) 467-5697 I rffc. Nol: (260) 467-5651 2130 East Dupont Road E-MAIL judy.weaver@starfinancial.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# Fort Wayne IN 46825 INSURER A : National Casualty Company 11991 INSURED INSURERB: Nationwide Life Insurance Co. 66869 Road Runners Club of America/2014 and Its INSURERC: Member Clubs INSURER D: 1501 Lee Highway INSURER E: Arlington VA 22209 INSURERF: COVERAGES CERTIFICATE NUMBER'2014 -$2M A I REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE I~~~~ I~~ I (&W-J%1Wn I cr OLICY EXP LIMITS LTR POLICY NUMBER MMIDDIYYYY GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 -~~~~~~J?E~~~Ju~~ncel ~ COMMERCIAL GENERAL LIABILITY $ 500,000 A P CLAIMS-MADE W OCCUR ~O 000000 3937800 12/31/2013 12/31/2014 MED EXP (Anyone person) $ 5,000 -12:01 A.M. ~ Legal Liabilitx to 12:01 A.M. PERSONAL & ADV INJURY $ 2,000,000 -Participant $2,000,000 GENERAL AGGREGATE $ UNLIMITED GEN'L AGGREGATE LIMIT APPLIES PER: Abuse & Molestation PRODUCTS -COMP/OP AGG $ 2,000,000 rxl' POLICY n ~rc?Tn' LOC Aggregate $5,000,000 ABUSE & MOLESTATION $ 500,000 AUTOMOBILE LIABILITY fE~~~~~~~tlSINGLE LIMIT $ 2 000 000 r-- A ANY AUTO BODILY INJURY (Per person) $ r--ALL OWNED r---SCHEDULED KRO 000000 3937800 12/31/2013 12/31/2014 AUTOS AUTOS BODILY INJURY (Per accident) $ rx rx NON-OWNED ~2:01 A_M_ 12:01 A.M. rp~?~;c~dTe~SAMAGE $ HIRED AUTOS AUTOS r--- $ UMBRELLA LlAB HOCCUR EACH OCCURRENCE $ r--EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION I T~~n~JI¥S I IOJ~-AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE D NIA E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L. DISEASE -EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ B EXCESS MEDICAL & ACCIDENT ~PX 00000 26139600 12/31/2013 12/31/2014 EXCESS MEDICAL $10,000 ($250 DEDUCTIBLE/CLAIM) 12:01 12:01 A.M. AD & SPECIFIC LOSS $2,500 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule,lf more space is required) CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED INSURED. (Effective 02/11/14 This voids and replaces previously issued certificate.) DATE OF EVENT: 01/06/14 -12/31/14 fun runs -fitness training program and street banner to promote fitness training program INSURED CLUB/EVENT MEMBER: Teamfootworks, attn: John Huseby; 5724 Sunset Drive, South Miami, FL 33143 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 01/06/14 City of South Miami ACCORDANCE WITH THE POLICY PROVISIONS. 6130 Sunset Drive South Miami, FL 33143 AUTHORIZED REPRESENTATIVE ~P. ./-'.7\ ~~ John Lefever/JWE c:;.;---~ ,,?/ ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved. INS025 (?0100~\ 01 Tho. Ar.:nRn n~rno !Inri Innn ::.rt=t. ro.nic:.tororl rn~rltc:: of Ar:ORn ! SUNSET DRIVE. -----_ ........ REGISTRATION FIRST NAT BANK - ___ -11 I ~_&~.-- DISPLAY . • I o "cu ~~~~L l~[ SW73ST DISPLAY 12) 2 Z REFRESHMENTS lS <:: s:. ," f PARKING FINISH: c --4'_' SW74ST Tw~-I.ight 5k Miami, FL. ~l ---- ltJ ' g~ '~2 ~~j S Red'Rd' ~ ~ ._.' ,; . , \.4-' ' ~ , ~, 'Z 1 mile Is on 87 squst before 60th Ave 2 mil,!! Is on 84 St Just past 62 Ct. 3 mile Is on 74 Ter Just past turn off of 58 St.. r"T" '.' ~ ---- 1 T---::J \1 ' rt+.r~: ~" , lr' ' , =:',::: ' 1 I +-'i t --:= ' C/) , ' uo.~-o.-' ..c -r=i~' ,~,"",,~.k,==i~::::--,===ss- sw' .... ,. ~ Start Detaii' ~ SW 58th.p,..ve. , ~-.,.:...., ----'1"";' r--, .j--:.! ---, 59th.Ave 0 I " 00' I s:,'------- U) SW 62nd Ave. r.: ... .J USATF Cert. # FI., 10055E8M effective 6/0312010 to 12f31 f2020 , SW,65th Ave. \ \ r Start Is 81 ft. 11 Inches north of Sanitary sewer at middle o(the s~reet at SIN 74 Ter and 58 th P.ve. CI) ,.c', ....., ~ t- Finish Is 13 Ft 3 Inches south of light post at drlve thru entrance to First . Natlqnal Bank of " ~outn Miami on 57 Court.. . ,1./tIi-' .~ Ct; 1'3' 3" .....: (J) ..c~ Course measured by Don Matuszak and David Raybon. 786-525-3540, donaldmatuszak@comcast.net \ \ \ 3; CI) .... ~ ~" ' l ::' -:(: NO'IIFICATION / PEIl'II0N We, the undersigned businesses and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. \\af'O tfrStCN-~ ::Du1-h m'Ol1\ 6-16 ~S)740~SOS7 Disapproved 0 Disapproved 0 Disapproved 0 n,.,."""",.. ~isapproved 0 Approved Disapproved 0 roved NOTIFICATION / PEl 1'1 ION Event Name: ~l..\k.w1 S k R"vv0~s" Event Date: \.,.\~,;);:;-'1'-\-~"""'1 We, the undersigned businesses and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. pproved gJ Disapproved D prove~ Disapproved 0 roved ~ Disapproved D roved 0 Disapproved 0 . roved 0 Disapproved 0 roved 0 Disapproved 6-16 INDE~_ :~ICATION AGREI-ruNT THIS AGREEMENT ("Agreement") is entered into by and between ~ 'ji;;/JoJ,,,,, . ("Applicant"), and the City of South Miami ("City") onthe date on which the last of the Parties executes this Agreement. RECITALS . WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) ~~ S/f ~14i eJA~ at ~"0 l~ Sz fO <SW SZ C'T (location) on (date(s» G( ...LiJC· ),01+ . ("Special Event"); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, thy Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: . 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury Of loss of life, or damage to or loss of property, and from and against any costs; attorney's fees, expenses or liabilities . incU:ir~d in and about the defense or se,ttl~lUent o~ any claims, and the investigation thereof. , _ 3. Permits for Special Events must be on event site atali times. : . 4.-No Street shall be closed without authorization from the City of South Miami Public Works Department an.d Police . Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami-Dade County standards and any additional requirements by the City of South Miami Public Works pepartment and Police Dep~ent. ' 6. Event areas shall be restored to equal'or better condition than they were before the event started. " 7. Ifall 'restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. ' 8. 'Applicant must pay all fees prior to the start of their event(s). 9. Applicants that 'receive approval for their event more than th~ (30) days in advan~~ sh~ll notify the city of S~uth Miami Special EventlMarketing Coordinator at least forty-eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its d1Jly authorized signatory(ies)on the date set forth below and notarized. APPLICANT'S T LE DATE: DATE: Subscribed and sworn before me, this 2-2 day of Api2..! L Z6/\{ ,a Notary Public in ana for 1M (MAl -l)lTbtf County, State of _--Lt....:::L=d=fL::....J!nAc.=-___ _ Signature (NOTARY PUBLIC) FRANKIE ARROYO MY COMMISSION. EE 134658 8 -16 EXPIRES: November 3, 201:> Bondad Thtu Notary Public Un<!erwnters Stout-Tate, Maria From: Sent: To: Corbin, Larry P. Friday, May 02, 20147:46 AM Stout-Tate, Maria Cc: Fata, Louis; Landa, Rene; Aguiar, Jesus Subject: RE: Team Footworks Event -Twilight Run June 1,2014 Attachments: image001.jpg Maria, the following is a cost estimate for the Footworks 5K Run on June 1,2014: 1 Supervisor @ $50.00 per hour (9hrs) 1 Officer @ $40.00 per hour <"1 hvj) 11 Officers@ $40.00 per hour (3hrs each) Total cost estimate for the event: $450.00 $280.00 $1320.00 $2,050.00 Page 1 of2 Be advised, this estimate is based on the number of explorers that will be able to assist. I am working with Det. Mendez to get an exact number. The total number of officers needed will depend on the number of explorers that participate. This estimate will be the minimum cost. Captain Larry Corbin, Operations Commander Sou lice Department 613( Ie Sou ____ ._~ _____ , _ ~ 33143 Office: 305.663.6351 Fax: 305.663.6353 Email: lpcorbin@southmiamifl.gov Note: The State of Florida has a very broad public records law. Written communications, including emails, are therefore subject to disclosure to the public and media upon request based on Florida Statue # 119. This email may contain confidential and/or privileged information. If you are not the intended recipient (or have received this email in error) please notifY the sender immediately and destroy this email. Any unauthorized copy, disclosure or distribution of the material in this email is strictly forbidden. From: Stout-Tate, Maria Sent: Tuesday, April 29, 2014 3:23 PM To: Corbin, Larry P.; Martinez, Grizel; Parking; Lightfoot, Marcus; Egues, Michelle Cc: Landa, Rene; Kelly Barket Subject: Team Footworks Event -Twilight Run June 1, 2014 Importance: High Good afternoon: Please review the attached application from Team Footwork's for the Twilight Run for June 1, 2014. 5/5/2014 cn,~ JF SOUTH MIAMI POLICE DEPARTtv, .H 6130 Sunset Drive, South Miami, Fl33143 (305) 663-6301 Extra-Duty Police Officers Application South MiaIU' Flo rid n b:ft:ii '(UP 2001 A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: ~ The:South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supervisor must also be hired, The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. ~ T~eApplicant will be required to corppensate the assigned officer for a minimum of three (3) ~ours even if the event is of a shorter duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. ~ The Applicant must compensate the officer(s). for their services at least one (1) day prior to the start ofthe scheduled event that the officer(s) will be assigned to. No monetary payment Will be accepted. No payment by exchange of goods or services is acceptable. ~ If, during a scheduled event, the Applicant determines that he/she needs to extend the' time an officer(s) works at the assignment, the, Applicant shall compensate officer(s) fora full hour worked if the Officer(s) works for more than 20 minutes and/or less 59 minutes beyond the regularly scheduled time of the event. ~ Applicant must notify of a cancellation request of an Off-Duty Police Offiyer forty-eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. APPLICANT INFORMATION £ £il:;r;t4iJiiiiLtiiitiiijQf W.;I; swat ill@ 3 Rr~ 2M MlRa an j iAiiYiliiE 2 itt) , Business/Organization Name Applicant Name ..So f1,~.. --lIli~/ ___ _ Business/Organization Address City State Zip Code Phone Number --=~o,---.s,,--b_~--"7-,-,,?,-,,-Z-=h-=-O __ ' '" ," ,tbAJ.l <!> 7~~ "Qt6 'WF Fax Nqml:)er ";, ~ E-:!\1ail', _ ' MiPiljM'! SRi i-' W EVENT INFORMATION "& 23& .Rii1iRiil£uJ!!iflifiili;Nffi 1;[££1£2& £G££2bc L 2 La L2 £ 2 ££ On-Site Contact Person I Cellular Number Type of Event ~1j16~ sA· &oJ 0~«K , Name of Event S~ Z$. ST tp JW.:57 eT Event Location. ; .',', two Anticipated Attendance ep fin ncial responsibilities to pay, all costs and fees associated with this reque~t form prior to the service date(s): FOR OFFICE USES ONLY: D APPROVED AS PRESENTED D DENIED D APPROVED WITH CONDITION NO. Office: :x:. NO. Radio: :x:. NO, Hours COMMENT: ',' , POLICE DEPARTMENT SIGNATURE 11-16 DATE Estimated I Total Cost ... $ ______ .... Sout~iami THE CITY OF PLEASANT LIVING Public Works Department Event Cost Estimate Submitted To: Maria Stout-Tate Name of Event: Te~mFootwork.'s.,-Twilight Run Event Date (s): June 1, 2014 Sunday, June 1, 2014 Times Hours Cost Total Employee # 1 5:00PM -9:00PM 4 $160.00 $320.00 Employee #2 5:00PM -9:00PM 4 $160.00 $24.48 Materials: Public WotksFees & Materials $125.00 Equipment: Barricades (Up to 100) $85.00 Date Prcpared: __ ..:;.O.;;;,;5/:.,.::0.;::;5:..:;/2::..,::0:..:::;1...:.4 ___ _ Approved bY: __ ...wF~·-+· _~_~_+-/_/-:T.~. __ ~icW~ Page 1 of 1 Stout-Tate, Maria From: Martinez, Grizel Sent: Friday, May 02, 2014 10:44 AM To: Stout-Tate, Maria Cc: Ricardo Ayala Subject: RE: Team Footworks Event -Twilight Run June 1, 2014 i£ Maria, the right of way fee for this will be($263.75. + 2.eJtJ ftv\.,OT) c' Lf6 3~ j-S: This does not mean that the ROW permit is signed or approved. Please notify me when the permit is going through, and we at Engineering & Construction will process the ROW permit and charge the payment. Please do this before you charge or receive payment from the applicant for ROW fees. Finance needs this in the system before they can enter and post the payment. I can go ahead and process the ROW permit now so it will be ready by the time the whole Special Permits package is complete. Let me know. Grizel Martinez, E.!. GMartinez@SouthMiamiFL.gov Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, FI33155 From: Stout-Tate, Maria Sent: Tuesday, April 29, 2014 3:23 PM To: Corbin, Larry P.; Martinez, Grizel; Parking; Lightfoot, Marcus; Egues, Michelle Cc: Landa, Rene; Kelly Barket Subject: Team Footworks Event -Twilight Run June 1, 2014 Importance: High Good afternoon: Please review the attached application from Team Footwork's for the Twilight Run for June 1,2014. Please let me know how much will be assessed per your division. I will need this information by Thursday, May 1, 2014. If you have any questions, please let me know. Thank you. Maria Elena :Jv1.aria 'E. Stout-Tate Syecia{ 'Events Coordinator City of South :Jv1.iami 305-668-2509 5/5/2014 CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75 th Avenue, Miami, FI33155 (305) 668-7205 Fax (305) 668-7208 Application to Conduct A Special Event Function on Public Right-of-Way South MlalTll Florida 2.00t NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21-09-2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. Contact Information: -r-_~.(\ . _ ~ /~~S. Business/Organization Name , 5'7..116 ,J'UNS$"f ~c"~ Business Organization Address ,jc;).s hI," lJ.. 2-..1 Phone Number Event Information: Event Name Authorized Representative Name S:o )"iC04cMC R ,..:....:' ..j-..".j8..:...f....!:4.-""~"'--__ _ City State Zip Code Je,S ~"7' '7~ t-h~ l. d)7~~ .O~6 Fax Number E-Mail O! JvNfir)¢It/ Event Day(s) clUIVMy Type of' Event -I-K;..o..::V=N"",-· --=W~M~ ___ _ Project Location Event Date(s) Event Start Time Event Setup Time (am I pm) Event End Time 'f).'~ (am I pm) Anticipated Attendance -#-I .. U>""'-"'O<--___ _ (am I pm) Breakdown :fime . tV1<X:f'M (am rpm). Total Duration (include setup) I ?'£..,He"s I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if neces,sary);, S' /$ &>H ~c.t T~~Wing documents have been submitted with this perrnit application: , Site plan I sketch of event. Clearly define boundari~s and linear foot of road closures. D Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event. "In signing this application, I understand that separate City and/or ~imty permits may'be required for this project. Furthermore, I am aware that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge that any right-of-way closures will require at least off-duty officer, public works employee and barricades~:, 2.1..~ W'* ~!!!!!!!!!!!!!!!!!~~~~~"SIGNATURE DATE Permit No: ------------------ -:---- Approvedl "C By Date c Permit Fee Comments Disapproved 0 () 12-16 Stout-Tate, Maria From: Parking Sent: Monday, May 05, 2014 3:22 PM To: Stout-Tate, Maria Subject: RE: Team Footworks Event -Twilight Run June 1,2014 Maria, Page 1 of 1 It is a total of 58 parking spaces at $25.00 per space which will be a total amount of $1 ,450.00 for all 58 spaces. Let me know if you need anything else. Carlos Marenco Parking Supervisor City of South Miami 6130 Sunset Dr South Miami, FI33143 Office: (305) 663-6384 FAX: (305) 669-2636 From: Stout-Tate, Maria Sent: Tuesday, April 29, 2014 3:23 PM To: Corbin, Larry P.; Martinez, Grizel; Parking; Lightfoot, Marcus; Egues, Michelle Cc: Landa, Rene; Kelly Barket Subject: Team Footworks Event -Twilight Run June 1, 2014 Importance: High Good afternoon: Please review the attached application from Team Footwork's for the Twilight Run for June 1, 2014. Please let me know how much will be assessed per your division. I will need this information by Thursday, May 1, 2014. If you have any questions, please let me know. Thank you. Maria Elena :Maria 'E. Stout-Tate Syecia{ 'Events Coordlnator City of Soutn :Miami 305-668-2509 5/5/2014 CITY OF SOUTH MIAMI PARKING DIVISION South Miami Florida b~x~ 6130 Sunset Drive, South Miami, FI33143 (305) 668-2512 Fax (305) 663-6346 fiji'£' Parking Stalls/Meters Rentals Application 2001 Pursuant to Section 15 C-l (a) (2) (b) of the Code of Ordinance, "Rental Fees for Public On/Street curbside spaces (Parking space) are $25.00 per space per day, seven days per week based on twenty-four (24) hour use". ~ iiiW tOoJ..s. \f/llll~ fh.,$, ~ Business/Organization Name Applicant Name ft Business/Organization Address City' State Zip Code " Phone Number --Name of Event: /w,t.fJ,#; S-A jJ...., ~tf.t Type of Event: f6.,~ '-V4vC::: " Purpose forLitilizingparkingrnete($: '. ,_' '_'.=S .... 46rt"'"-"l' .... "-7-t-'-' ..,<-"_'_" _-,--,-",--.,-',,-i_'; '----,_~-'-' "-.-' --,.,,-_-"------c'..,.-,- Number of On/Street curbside spaces requested: Number of Day's Start a.m. End a.m. ____ curbside spaces desired: __ _ ,Time: --,' _---'"'---- (If necessary, please attach ""rlnfif"ir. I hereby certify the above information is true, correct and complete as of 'the date of this submittal. It is understood that this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should cMnge that I shall amend or supplement this application within five business days of the change. Applicant's Signature Date FOR OFFICE USES ONLY: NO. Meter Days: Comment: /~ L ~ Permit No: ~PPROVEDASPRESENTED c=JAP-P-R-O-V-E-D-W-I-T-H-C-O-N-D-IT-IO-N- x.: NO. Meter: GS x.: Daily Fee: '!f:2s.tJi> p/«--rr ~ Estlmated Total Cost PARKING DIVISION SIGNATURE DATE 14-16 ~~_SJ C \ ~to.!)\ . ~t,)C; 't~ ~L\ iLL '\:-l. .~ ~Lq. It-L. <i 'tLc.,. 4l..; 408 't¢:t ~(.,. ~S 4-o.'\L.J. ~~~ 4c.H ... ~.l llDOl$. " DEPARTMENT OF REVENUE ~onsumer's Certificate of Exempti~ Issued Pursuant to Chapter 212, Florida Statutes DR-14 R.04/05 02/17/11 85-8012600365C-4 01/31/2011 01/31/2016 501 (C)(3) ORGANIZATION Certificate Number Effective Date This certifies that TEAM FOOTWORKS EDUCATIONAL AND FITNESS CORPORATION 5724 SUNSET DR SOUTH MIAMI FL 33143-5316 Expiration Date Exemption Category is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. ~" DEPARTMENT OF REVENUE Important Information for Exempt Organizations DR-14 R.04/05" 1. You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases. See Rule 12A-1.038, Florida Administrative Code (FAC). 2. Your"Consumer's Certificate of Exemption is to be used solely by your organization for your organization's " customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your .organization makes. The sale or lease to others by your organization of tangible personal property, sleeping accommodations or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A-1.070, FAC). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third degree felony. Any violation will necessitate the revocation of this certificate. 6. If you have questions regarding your exemption certificate, please contact the Exemption Unit of Central Registration at 850-487-4130. The mailing address is PO BOX 6480, Tallahassee, FL 32314-6480. Internal Revenue Service Department of the Treasury Washington,.DC 20224 Person to Contact: I> Team Footworks Educational Telephone Number: and Fitness Corporation c/o John K. Huseby 5724 Sunset Dr. South Miami, FL 33143 (202) 622-8140 Refer Reply to: CP:E:EO:T:2 Date: NOV 9,1994 Employer Identification Number: 65-0455073 Key District: Atlanta ,Accounting Period Ending: May 31 Foundation statri~ ~l~ssification: 509(a) (2) Advance Ruling Period Begins: January 1, 1994 Advance Ruling Period Ends: May 31, 1998 Form 990 Required: Yes Dear Applicant: Based on:information supplied, and,assuming:your'operations will be' as ;statedin"'Your;:application for recognition 'of exemption,' we' have 'deb:~rmined' you are exempt ':.from " federal income tax under -section '501 (a) :·of the, Internal' Revemie Code as an organization d~scribe~·in se6tibri501(C)(3). Because<'you are a:newly created organization, we "are not now . making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably be expected to be a publicly supported organization described in the section(s) shown above. Accordingly, you will be treated as a publicly supported organization, and not as a private foundation, during an advance ruling period. This advance ruling period begins and ends on the dates shown above. within 90 days after the end of your advance ruling period, you must submit to your key District Director information needed to determine whether you have met the requirements of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, you will be classified asa section 509(a) (1) or 509(a)(2) organization as long as'you continue to meet the requirements of the applicable support 'test., If you do not meet the public, support requirements during the advance ruling 'period, you will be classified asaprivate foundation for future periods. Also, if you are classified as a private foundation, you will be treated as a private foundation from the date of your inception for purposes of sections 507(d) and 4940.