5To:
Via:
From:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
BID AMOUNT
EXPENSE:
FUND&
ACCOUNT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
South Miami
2001
Quentin Pough, Acting Director
Parks and Recreation Department
April 15,2014 Agenda Item No.: 5
A Resolution authorizing the City Manager to expend an amount not to
exceed $10,500.00 to Miami Grandstand for the purchase of park
bleachers at Palmer Park.
Parks and Recreation staff conducted an assessment at Palmer Park and
concluded that three antiquated park bleachers need to be replaced.
Miami Grandstand has submitted a proposal that responds to the
amenities that the department requires. The City will piggyback from
Miami-Dade County bid #8734-1/21, expiration date 1/31/2017.
Please find below a breakdown of all submitted proposals
VENDORS BID AMOUNT
MIAMI GRANDSTAND ENTERTAINMENT CORP. $10,500.00
Not to exceed $10,500.00
The expenditure shall be charged to the Parks and Recreation
Improvement Fund account number 301-2000-572-6450, which has a
balance of $249,655.00 before this request was made.
ATTACHMENTS: Resolution for approval
Proposal
Piggyback Agreement
Contract Award Sheet
Miami-Dade County Bid #8734-1/21
Addendum No. I and No.2
Tally Sheet
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
RESOLUTION NO.: ________ _
A Resolution authorizing the City Manager to expend an amount not to exceed $10,500.00
to Miami Grandstand for the purchase of park bleachers at Palmer Park.
WHEREAS, City representatives from Parks and Recreation Department conducted an
assessment at Palmer Park and found that three antiquated park bleachers need to be replaced; and,
WHEREAS, the City wishes to accept a proposal for the supply, delivery and assembly of
three sections of aluminum bleachers from Miami Grandstand; and,
WHEREAS, The City will piggyback from Miami-Dade County bid #8734-1/21, with expiration
date 1/31/2017. This bid encompasses the scope listed in the attached proposal from Miami 'Grandstand;
and,
WHEREAS, The City will use funds from Parks and Recreation Improvement Fund account
301-2000-572-6450, with a current balance of $249,655.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section I. The City Manager is authorized to expend an amount not to exceed $10,500.00 to
Miami Grandstand for the purchase of park bleachers at Palmer Park, utilizing funds from Parks and
Recreation Improvement Fund account 301-2000-572-6450, with a current balance of $249,655.00.
Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions of this resolution.
Section 3. Effective Date. This resolution shall become effective immediately upon adoption
by vote of the City Commission.
PASSED AND ADOPTED this __ day of ______ , 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
PROPOSAL SUBMITED TO:
PROPOSAL:
1111\111 f,lll\NI)srl'l\NI)
Bleachers & Staging
Rental And Sales
CITY OF SOUTH MIAMI ATTN: QUENTIN POUGH
ALUMINUM BLEACHERS
WE HEREBY SUBMIT SPECIFICATION AND ESTIMATE:
-THREE SECTIONS OF ALUMINUM BLEACHERS FOR SALE.
-ALUMINUM FRAMING AND ALUMINUM SEAT / BOARDS PLANKS
-15 FEET LONG 5 ROWS HIGH, BACK AND SIDE ALUMINUM RAILINGS
-TOTAL CAP OF 50 SEATS EACH SECTION.
-DELIVERY, ASSEMBLY, SET UP IS INCLUDED
-DELIVERY TO: PALMER PARK 6100 SW 67 AVENUE SOUTH MIAMI FL 33143
NOTE: ANYTHING THAT IS NOT DESCRIBED IN THE PROPOSAL WILL BE CONSIDER AS AN EXTRA JOB
REQUIRED AND WILL BE CHARGED SEPARATED ..
TOTAL.. ........................... $10, 500, 00
PROPOSED BY ACCEPTED BY
FELIPE A. PERDOMO AUTHORIZED SIGNATURE DATE
~ 2330 WEST 79 TH ST HIALEAH, FL 33016 PH(305)636-9665 FAX(305)826-1280 E-MAIL miamibleachers@cs.com ~
CONTRACT
THIS AGREEMENT made and entered into this!!L· day of IfPn; I ,2014, by and between the
City of South Miami, a Florida municipal Corporation (hereinafter referred to as "City") and Miami Grandstand
Entertainment Corporation, (hereinafter referred to as "Contractor").
WITNESSETH:
WHEREAS, Miami-Dade County solicited bids, pursuant tolB8734-1/21, for Bleachers Furnish,
Deliver and Assembly; and
WHEREAS, Miami-Dade County, after completing a competitive bidding process, awarded a contract
to Miami Grandstand Entertainment Corporation; and
WHEREAS, the City of South Miami desires to utilize the Bleachers Furnish, Deliver and
Assembly contract pursuant to a Miami-Dade County Contract # IB8734-l/21, and pursuant to authority of
the City of South Miami's own city charter.
NOW, THEREFORE, the City and the Contractor, each through their authorized representative/official,
agree as follows:
1. The City desires to enter into a Contract for Bleachers Furnish, Deliver and Assembly,
under the same terms and conditions as the agreement between Contractor and Miami-Dade County which
contract is found in Miami-Dade County's Awarded Contract Listing. identified as Contract # IB8734-1/21.
2. The City has reviewed the contract and agrees to the terms and conditions and further agrees
to the fair and reasonableness of the pricing. Contractor hereby agrees to provide such services under the same
price(s), terms and conditions as the contract found in Miami-Dade County's Awarded Contract Listing,
identified as Contract # IB8734-1 121, a copy of which including any amendments thereto, is attached hereto and
made a part hereof by reference.
3. All references in the contract between Contractor and Miami-Dade County shall be assumed
to pertain to, and are binding upon Contractor and the City of South Miami.
IN WITNESS WHEREOF, and as the duly authorized act of the parties, the undersigned representatives
of the parties hereto have caused this instrument to be signed in their respective names by their proper officials and
to be attested by their respective Clerks the day and year first above written.
ATTEST: CITY OF SOUTH MIAMI
By: ____ ~----------------------___ By:
Maria M. Menendez, CMC
City Clerk
Read and Approved as to Form, Language,
Legality and Execution Thereof
By: _________ _
Thomas F. Pepe
City Attorney
VENDOR
B : ~t.1 fJ~ If· jJtZlV)J~D Y -'-~ ______________ _
_ J~[ b<.,Vi""J~~fp,,,-
(type llame and title of signatory above)
City Manager
·~.~i. CONTRACT AWARD SHEET
DEPARTMF.Nf OF PROCUREMENT MANAGEMENT
DIVISION
Bid NQ. 8734-1/21
AlI'(Il'dSlleef
BID NO.: 8734-1/21 PREVIOUS BID NO.: JB8734-2f11·2
TITLE: BLEACHERS FURNISH. DELIVER ANI> ASSEMBLY
CURRENT CONTRACT PERIOD: 02/01/2012 through 01l31!2017
Total # ofOTRs:
MOPIFICATION HISTORY
Bid No. 8734-1121 AwardSheel
DPM D/ot!:s
APPLICABLE ORDINANCES
LIVING WAGE: No UAP: Yes IG: No
OTHER APPLICABLE ORDINANCES:
CONTRACT AWARD INFORMATION:
No Local Preference No Mioro Enterprise Full Federal Funding No Performance Bond
Small Business Enterprise (SUE) PTPFunds Partial Federal Funding No Insurance
Miscellaneous:
I REQUISITION NO., I
PROCUREMENT AGENT:
PHONE: 305 375-4725
BIANCA ROIG
FAX: EMAIL: 13ROlG@MIAMIDADE.GOV
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 1 of3
Bid No. 8734.1121 Awal'dSheel
VENDOR NAME: MIAMI GRANDSTAND ENTERTAINMENT CORP
DBA:
FEIN: 650755892 SUFFIX: 04 33016
STREET: 2330 WEST 79TH STREET CITY: HIALEAH ST: FL ZIP:
FOB_TERMS; DEST.P DELIVERY:
PAYMENT TERMS: NET30 TOLL PHONE: .
: INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
---.-.-~
f.'ocal Vendor: SBE Set Aside Bid Pref.
/vIicro En!. Selection Factor Goal
Other: Velldor Record Verified?
-. ~-
~ ~ **I(ft I\: iI'I i1fJiJ A*wfslt *~ ~ ~*.~ lite " ..... ".lelf low R" ", •• 1: * ..... '" ItH"woJ! ~w #111** IIlclrltlt#r.1t lilt. if kit all *1% *'II'Ic ""
Vendor Contacts:
Name Phone! Phone2 Fax Email Address
FELIPE A PERDOMO 305-636-9665 30$-826-1280 MIAMIBLEACHERS@CS.COM
ITEMS AWARDED Seeliolt.'
Details:
Item # Description Q!x Unit Price
III .. III I III II1II I: ••• II
EII(I o[}TEMS AWARDEDSectioll
_ •••• 1 II • II III
AWARD INFORMATION Section
BCCAward: DPMAwlIl'd: No
BCCDate: DPMDate: 12/1612011
Contract Amount: $ 150,000.00
AdditionalUerns Allowed: Agenda Item No.:
Special ConditioJls:
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
PageZ of3
J:. -
I 1 I ABCW1200227
Commodltv ID
650-38
Department
PR
Bid No. 8734.1/21 Award Sheet
BPO INFORMA TlQN Section!
Commoditv"Name
PLAYGROUND EQUIPMENT (NOT OTHERWISE
Department Allocation
$150,000.00
E"d ofBPO 1I1fwmgtlo/i Section
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 300
: I
8734-1/21
ROADMAP
BLEACHERS FURNISH, DELIVER,
ASSEMBLE AND INSTALL
The purpose of this solicitation is to establish a contract for the purchase, delivery,
assembly and installation of bleachers, in conjunction with the County's needs on an as
needed when needed basis.
CONTRACT MEASURES
GROUP (A) No measures -Federally Funded Projects
GROUP (B) Non Federally Funded Projects -SMALL BUSINESS CONTRACT
MEASURES FOR SOLICITATIONS GREATER THAN $50,000 (Bid Preference)
TERM OF CONTRACT FIVE (5) YEARS
OPTION TO RENEW FOR AN ADDITIONAL FIVE (5) YEARS WITH PRICE
ADJUSTMENTS .
Prior to, or upon completion, of that initial term, the County shall have the option to
renew this contract for an additional five (5) year period, concurrently. The vendor shall
maintain, for the entirety of the stated additional period, the same terms, and conditions
included within the originally awarded contract.
METHOD OF AWARD TO MULTIPLE LOWEST PRICED VENDORS IN THE
AGGREGATE PER GROUP
GROUP CA) -Federally Funded Projects
GROUP (B) -Non Federally Funded Projects
Award of this contract will be made to two (2) responsive, responsible vendors who
submit an offer on all items listed in the solicitation and whose offer represents the
lowest price when all items are added in the aggregate per group. While the award will
be made to multiple vendors to assure availability. the lowest priced vendor for each
group, shall be the primary vendor and shall have the initial responsibility to perform
under this contract.
PRICES
Vendors' prices shall remain fixed and firm for a period of one (1) year from the time of
contract commencement. After this period, vendors shall have the option to submit price
adjustments prior to each contract anniversary date.
Prior to, or upon completion, of the contract anniversary date, the County may consider
an adjustment to price based on changes in the following pricing index: Consumer Price
Index For All Urban Consumers (CPI-U)' Other Recreational Goods.
8734-1/21
ROADMAP
BLEACHERS FURNISH, DELIVER,
ASSEMBLE AND INSTALL
The purpose of this solicitation is to establish a contract for the purchase, delivery,
assembly and installation of bleachers, in conjunction with the County's needs on an as
needed when needed basis.
CONTRACT MEASURES
GROUP (A) No measures -Federally Funded Projects
GROUP (B) Non Federally Funded Projects -SMALL BUSINESS CONTRACT
MEASURES FOR SOLICITATIONS GREATER THAN $50,000 (Bid Preference)
TERM OF CONTRACT FIVE (5) YEARS
OPTION TO RENEW FOR AN ADDITIONAL FIVE (5) YEARS WITH PRICE
ADJUSTMENTS .
Prior to, or upon completion, of that initial term, the County shall have the option to
renew this contract for an additional five (5) year period, concurrently. The vendor shall
maintain, for the entirety of the stated additional period, the same terms, and conditions
included within the originally awarded contract.
METHOD OF AWARD TO MULTIPLE LOWEST PRICED VENDORS IN THE
AGGREGATE PER GROUP
GROUP (A) -Federally Funded Projects
GROUP (B) -Non Federally Funded Projects
Award of this contract will be made to two (2) responsive, responsible vendors who
submit an offer on all items listed in the solicitation and whose offer represents the
lowest price when all items are added in the aggregate per group. While the award will
be made to multiple vendors to assure availability. the lowest priced vendor for each
group, shall be the primary vendor and shall have the initial responsibility to perform
under this contract.
PRICES
Vendors' prices shall remain fixed and firm for a period of one (1) year from the time of
contract commencement. After this period, vendors shall have the option to submit price
adjustments prior to each contract anniversary date.
Prior to, or upon completion, of the contract anniversary date, the County may consider
an adjustment to price based on changes in the following pricing index: Consumer Price
Index For All Urban Consumers (CPI-U). Other Recreational Goods.
8734·1/21
ROADMAP
DELIVERY SHALL BE THIRTY (aO} DAYS AFTER DATE OF ORDER
The vendor shall make deliveries within thirty (30) calendar days after the date of the
order.
BACK ORDER DELAYS IN DELIVERY SHALL NOT BE ALLOWED
The County shall not allow any late deliveries attributed to product back order situations
under this contract.
LICENSES -PERMITS AND FEES
Vendor(s) shall obtain and pay for all licenses, permits and inspection fees required for
each individual project; and shall comply with all laws, ordinances, regulations and
building code requirements applicable to the work contemplated herein. Damages,
penalties and or fines imposed on the County or the vendor for failure to obtain required
licenses, permits or fines Shall be borne by the vendor.
PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED
ON PRICE QUOTES
There may be similar items that must be purchased by the County during the term of this
contract. Under these Circumstances, a County representative will contact the primary
vendor to obtain a price quote for the similar items.
If there are multiple vendors on the contract, the County representative may also obtain
price quotes from these vendors. The County reserves the right to award these similar
items to the primary contract vendor, another contract vendor based on the lowest price
quoted, or to acquire the i1ems1hrough a separate solicitation.
TALLVSHEET
Solicitation Number: 8734-1/21
Summary Description: To purchase, delivery,assembly, and installation of bleachers_
Solicitation Opening/ Closing Date: May 18,2011 @2:00 P.M.
Prepared by: Mary Hammett for Martha Garofolo . _ . /~
Verified by: Mary Hammett, Denis Chung, and Martha Garofolo t,)--( ~ t! ~ If II .,/,,
Note: When all prices are entered, highlight low priced vendor in yellow (and if applicable,
green for secondary, blue for tertiary)
Is this Bid Responsive (If no, state
Local Preference Affirmed
NOTES: • Newton Seating Co, Inc.= Bidder took exception to terms and conditlons,(Bidder qualified,
bid is not responsive) Per Amos Roundtree 11/8/11
'School Specialty, Inc.= Bidder did not bid on ali Items for groups A and B
'SSE Associate= Bidder s FEIN Number could not be located in sunbiz or Adpics
THIS TALLY SHEET!S AN !NOICATION OF PRICES ONLY AND IS NOT A DETERMINATION OFTHE LOWEST RESPONSIVE
lof3
~ ~..,,IQ~ //,/;7;1 ~/ff
TALLY SHEET
Solicitation Number: 8734-1/21
Summary Descriptiqn: To purchase, delivery,assembly, and installation of bleachers.
Solicitation Opening/ Closing Date: May 18,2011 @2:00 P.M.
Prepared by: Mary Hammett for Martha Garofolo
Verified by: Mary Hammett, Denis Chung, and Martha Garofolo
Note: When all prices are entered, highlight low priced vendor in yellow ( and if applicable,
green for secondary, blue for tertiary)
Vendor Name: Rllnc dba/Seating Solutions SA Consultants, llC $eatlng Co~stru'~ors\iSA
Vendor FEIN: 113301457-01 650962158-01 593731310-01
ADPICS Address:
60 Austin Voulevard Commack, NY 11725 2150 Coral Way, Suite 78 Miami, FI 33145 P.O. Box 2397 Pinellas, Park, FI33780
Sun biz Address: Not in Sunbiz Same as above Not in sunbiz
Is this Bid Responsive (If no, state reason): Yes Yes Ves
Local Preference Affirmed (Yes/No): No Ves No
Conviction Disclosure (Yes/No): No No No
Were all Affidavits Completed: Ves Ves Ves
Were ali Affidavits Submitted: .... ..
Incumbent Vendor (Yes/No):
Registered Vendor (Yes/No): Ves-has not completed update reg. Ves 10/30/2010 Ves -has not completed update reg.
Indicate SBD Certification: No Yes 09/30/2011 Cert. No. 2083 No
Affir"wit<· No No No
NOTES: >(I Newton SeatIng Co, Inc.= Bidder took exception to terms and condltlons,(81dder qualified,
bid is not responsive) Per Amos Roundtree 11/8/11
'School Specialty, Inc.~ Bidder did not bid on all items for groups A and B
'SSE Associate~ Bidder s FEIN Number could not be located in sunbiz or Adpics
THIS TAllY SHEET ISAN INDICATION OF PRICES ONLY AND IS NOT A OETERMINATIOr-s OF THE LOWEST RESPONSIVE
2of3
MIAMI'~ W·P!~ii·. iiiI'
ADDENDUM NO.1
May 16, 2011
TO: All Bidders
SUBJECT: BID NO.: 8734-1/21
TITLE: Bleachers Furnish, Deliver, Assemble and Install
BID OPENiNG DATE: May 18, 2011
This Addendum is and does become a part of the above mentioned bid.
Please note the following change(s) to: Section 3, Paragraph 3.1 DESIGN STANDARD:
Bleachers shall be designed to support, in addition to their weight, a uniformly distributed live load of
not less than 120 pounds per square foot of gross horizontal projection of the bleachers. All seat and
foot plank members shall be designed to support not less than 125 pounds per linear foot, over a 6
foot span, mUlti-span condition. Bleachers shall be designed to resist, with or without live load, a
horizontal wind load of the pounds per square foot of gross vertical projection as per the code
requirements of Miami-Dade County. They shall be designed to resist, in addition to the live load,
sway forces applied to the seats, in a direction parallel to the direction of the seat planks, 24 pounds
per linear foot of seat plank, and separately, in a direction perpendicular to the direction of the seats,
10 pounds per linear foot of seat plank.
All terms, covenants and conditions of the subject solicitation and any addenda issued
thereto shall apply, except to the extent herein amended.
d~C~
Martha Garofolo, Procurement Contracting Officer
Department of Procurement Management
Cc File
Vendor Assistance Unit
A WARD SHEET ADDENDUM Rev. 1lI29/01
MIAMI'~ tj·Dmt.~
ADDENDUM NO.2
May 17, 2011
TO: All Bidders
SUBJECT: BID NO.: 8734·1/21
TITLE: Bleachers Furnish, Deliver, Assemble and Install
BID OPENING DATE: May 18,2011
This Addendum is and does become a part of the above mentioned bid.
Please note the following change(s:
The bid opening date has been extended to May 25. 2011.
All terms, covenants and conditions of the subject solicitation and any addenda issued
thereto shall apply, except to the extent herein amended.
Martha Garofolo, Procurement Contracting Officer
Department of Procurement Management
Cc File
Vendor Assistance Unit
AWARD SHEET ADDENDUM Rev. 11/29/01
I BID NO.: 8734-1/21 I
OPENING: 2:00 P.M.
WEDNESDAY
May 18, 2011
MIAMI-DADE COUNTY, FLORIDA
INVITATION
T 0 BID
TITLE:
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
THE FOLLOWING ARE REQUIREMENTS OF THIS BID AS NOTED BELOW' .
SMALL BUSINESS ENTERPRISE Section 2, Paragraph 2.2
MEASURE: ..................................................
INDEMNIFICATION/INSURANCE: ............... Section 2, Paragraph 2.11
USER ACCESS PROGRAM: ........................ Section 2, Paragraph 2.21
FOR INFORMATION CONTACT:
Martha Garofolo at 305-375-1402, or at marthag@miamidade.gov
IMPORTANT NOTICE TO BIDDERS:
N/A
MIAMI-DADE COUNTY
DEPARTMENT OF PROCUREMENT MANAGEMENT
FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL
PREFERENCE ON PAGE 20 OF SECTION 4, BID SUBMITTAL FORM SHALL
RENDER THE VENDOR INELIGIBLE FOR LOCAL PREFERENCE
FAILURE TO SIGN PAGE 20 OF SECTION 4, BID SUBMITTAL FORM WILL
RENDER YOUR BID NON-RESPONSIVE
MIAMI·
rmm1
MIAMI-DADE COUNTY, FLORIDA
INVITATION TO BID
Bid Number: 8734-1/21
Title: Bleachers Furnish, Deliver, Assemble and Install
Procurement Contracting Officer: Martha Garofolo
Bids will be accepted until 2:00 p.m. on Wednesday May 18, 2011
Bids will be publicly opened. The County provides equal access and does not discriminate
on the basis of disability in its programs or services. It is our policy to make all
communication available to the public, including those who may be visually or hearing
impaired. If you require information in a non-traditional format please call 305-375-5278.
Instructions: The Clerk of the Board business hours are 8:00am to 4:30pm, Monday through
Friday. Additionally, the Clerk of the Board is closed on holidays observed by the County.
Each Bid submitted to the Clerk of the Board shall have the following information clearly
marked on the face of the envelope: the Bidders name, return address, Bid number, opening
date of the Bid and the title of the Bid. Included in the envelope shall be an original and two
copies of the Bid Submittal, plus attachments if applicable.
All Bids received time and date stamped by the Clerk of the Board prior to the bid submittal
deadline shall be accepted as timely submitted. The circumstances surrounding all bids
received and time stamped by the Clerk of the Board after the bid submittal deadline will be
evaluated by the procuring department, in consultation with the County Attorney's Office, to
determine whether the bid will be accepted as timely.
NOTICE TO ALL BIDDERS:
• FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID NON-
RESPONSIVE.
• THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS THAT
REQUIRE REVIEW AND COMPLETION BY ANY VENDOR RESPONDING TO THIS
SOLICITATION
MIAMI-DADE COUNTY BID NO.: 8734-1/21
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1. DEFINITIONS
Bid -shall refer to any offer(s) submitted in response to this
solicitation.
Bidder -shall refer to anyone submitting a Bid in response to this
solicitation.
Bid Solicitation -shall mean this solicitation documentation, including
any and all addenda.
Bid Submittal Form -defines the requirement of items to be
purchased, and must be completed and s'ubmitted with Bid. The
Bidder should indicate its name in the appropriate space on each
page.
County -shall refer to Miami-Dade County, Florida
DPM -shall refer to Miami·Dade County's Department of Procuremenl
Management.
Enrolled Vendor -Shall refer to a firm that has completed the
necessary documentation in order to receive Bid notifications from the
County.
Registered Vendor -shall refer to a firm that has completed the
Miami-Oade County Business Entity Registration Application and has
satisfied all requirements to enter Into business agreements with the
County.
The Vendor Registration Package -shall refer to the Business Enlity
Registration Application.
For additional information about on-line vendor enrollment or
vendor registration contact the Vendor Assistance Unit at 111
N.W. 1" Street, 13'" Floor, Miami, FL 33128, Phone 305-375-5773.
Vendors can enroll online and obtain forms to register by visiting
our web site at www.miamidade.gov/dpm
1.2. INSTRUCTIONS TO BIDDERS
A. Bidder Qualification
It is the. policy of the County to encourage full and open competition
among all available qualified vendors. All vendors regularly engaged hi
the type at work specified in the Bid SOlicitation are encouraged to
submit Bids. Vendors may enroll with the County to be inCluded on a
notification list for selected categories of goOds and seIVices. To be
eligible for award of a contract (including small purchase orders),
Bidders must become a Registered Vendor. Only Registered Vendors
can be awarded County contracts. Vendors are required to register
with the County by contacting the Vendor Assistance Unit. The County
endeavors to obtain the participation of all qualified small business
enterprises. For information and to apply for certification, contact tile
Department of Small Business Development at 111 N.W. 1 Street, 19'"
Floor, Miami, FL 33128·1900, or telephone at 305·375-3111. County
employees and board members wishing to do business with the
County are referred to Section 2'11.1 of the Miami-Dade County Code
relating to Conflict of Interesl and Code of Ethics.
B. Vendor Registration
To be recommended for award the County requires that vendors
complete a Miami·Dade County Vendor Registration Package.
Effective June 1, 2008, a new Vendor Registration Package, including
a Uniform Affidavit Packet (Affidavit form), must be completed by
vendors and returned to the Department of Procurement Management
(DPM), Vendor Assistance Unit. wilhin fourteen (14) days of
notification of the intent to recommend for award. In the event the
Vendor Registration Package is not properly completed and returned
within the specified time, the County may in its sole discretion, award
to the next lowest responsive, responsible Bidder. The Bidder is
responsible for obtaining the Vendor Registration Package, Including
all affidavits by downloading from the DPM website at
www.miamldade.gov or from the Vendor ASSistance Unit at 111 N.W.
1st Street, 13'" Floor, Miami, FL 33128.
Bidders are required to affirm that all information submitted with the
Vendor Registration Package is current, complete and aocurate, at the
time they submit a response to a Bid Solicitation, by completing the
provided Affirmation of Vendor Affidavit form.
In becoming a Registered Vendor with Miami-Dade County, the vendor
ccnfirms its knowledge of and commitment to comply with the
following:
1. Miami-Dade County Ownership Disclosure Affidavit
(Sec. 2-8.1 of the County Code)
-I -
2. Miami-Dade County Employment Disclosure Affidavit
(County Ordinance No. 90·133, amending Seclion2.8-1(d)(2)
of the County Code)
3. Miami-Dade Employment Drug-free WorkpJace Certification
(Section 2-8. 1.2(b) of the County Code)
4. Miami-Dade Disability and Nondiscrimination Affidavit
(Article I, Seclion 2-8.1.5 Resolution R182-00 Amending
R-385-95)
5. Miami-Dade County Debarment Disclosure Affidavit
(Section 10.38 of the County Code)
6. Miami-Dade County Vendor Obligation to County
Affidavit
(Section 2-8. 1 of the County Code)
7. Miami-Dade County Code of Business Ethics Affidavit
(Articte 1. Seclion NI.l(i) and 2-11(b)(l) of the County Code
through (6) and (9) of the County Gode and Counly Ordinance No
00·1 amending Section 2-11.1(c) of Ihe County Code)
8. Miami-Dade County Family Leave Affidavit
(Art/cle V of Chapter 11 of the County Code)
9. MiamI-Dade County Living Wage Affidavit
(Section 2-8.9 of the County Code)
10. Mlaml..()ade County Domestic Leave and Reporting Affidavit
(Article 8, Section ItA-60 11A·67 01 the County Code)
11. Subcontracting Practices
(Ordinance 97-35)
12. Subcontractor ISupp/ier Listing
(Ordinance 97-104)
13. Environmentally Acceptable P;fck;fging
Resolution (R·738-92)
14. W-9 and 8109 Forms
The vendor must furnish these forms as required by the Internal
Revenue Service.
15. Socl;fl Security Number
In order to establish a file for your firm, you must provide your
firm's Federal Employer Identification Number (FEIN). If no FEIN
exists, the Social Security Number of the owner or Individual must
be provided. This number becomes your "County Vendor
Number". To comply with Section 119.071(5) of the Florida
Statules relating to the collection of an individual's Social Security
Number, be aware that OPM requests the Social Security
Number for the following purposes:
• Identification of individual account records
• To make payments to individuallvendor for goods and
seIVices provided to Miami-Dade County
• Tax reporting purposes
• To provide a unique identifier in the vendor database that
may be used for searching and sorting departmental records
16. Office of the Inspector General
Pursuant to Section 2-1076 of the County Code.
17. Small Business Enterprises
The County endeavors to obtain the partle/pation of a/l small
business enterprises pursuant to Sections 2-8.2, 2·8.2.3 and
2-8.2.4 of the County Code and Tille 49 of the Gode of Federa.l
RegUlations.
18. Antitrust Laws
By acceptance of any contract, the vendor agrees to comply
with all antitrust laws of the United Stales and the State of
Florida.
C. PUBLIC ENTITY CRIMES
To be eligible for award of a contract, firms wishing to do
business with the County must comply with the following:
Revised 12/1/09
MIAMI-DADE COUNTY BID NO.: 8734-1/21
SECTION 1
GENERAL TERMS AND CONDITIONS
Pursuant to Section 287. 133(2){a) of the Florida Statutes, a person or
alflll~te. who has been placed on the convicted vendor list following a
conviction for a public entity Crime may not submit a Bid on a contract
t~ provide any goods or services !o a public entity, may not submit a
Bid on a contract with a public entity for the construclion or repair of a
public building or publiC work. may not submit Bids on leases of real
property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor. or consultant under a contract with
~ny public entity, and may not transact bUSiness with any publiC entity
In excess of the threshold amount provided in Section 287_017 of the
Florida Statutes, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.
D. Request for Additional Information
1. Pursuant to Section 2-11.1 (t) of the County Code, all Bid
Solicitations, once advertised and until an award recommendation
has been forwarded to the appropriate authority are under the
"Cone of Silence". Any communication or inquiries, except for
clarification of process or procedure already contained in the
solicitation, are to be made in writing to the attention of the
Procurement Agent identified on the front page of the solicitation.
Such inquiries or request for information shall be submitted to the
procurement agent in writing and shall contain the requester's
name, address, and telephone number. If transmitted by
facsimile, the request should also include a cover sheet with
Bidder's facsimile number. The requestor must also file a copy of
this written request with the Clerk of the Board, 111 NW 1" Street,
17th Floor, suite 202, Miami, Florida 33128-1983 or email
clerkbcc@miamidade.gov.
2. The Department of Procurement Management may issue an
addendum in response to any inquiry received, prior to Bid
opening, which changes, adds to or clarifies the terms, provisions
or requirements of the soliCitation. The Bidder should not rely on
any representation, statement or explanation whether written or
verbal, other than those made in this Bid Solicitation document or
in any addenda issued. Where there appears to be a conflict
between this Bid Solicitation and any addenda, the last addendum
issued shall prevail.
3. It is the Bidder's responsibility to ensure receipt of aU addenda,
and any accompanying documentation, The Bidder is required to
submit with its Bid a signed "Acknowledgment of Addenda" form,
when any addenda have been issued.
E. Contents of Bid SoliCitation and Bidders' Responsibilities
1. It is the responsibility of the Bidder to become thoroughly familiar
with the Bid requirements, terms and conditions of this solicitation.
Pleas of ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the
requirements of the County, or the compensation to be paid to the
Bidder_
2. In the event a Bidder wishes to protest any part of the General
Conditions, Special Conditions and/or Technical Specifications
contained in the Bid Solicitation it must file a notice of protest in
writing with the issuing department no later than 48 hours prior to
the Bid opening date and hour specified in the solicitation. Failure
to file a timely notice of protest will constitLile a waiver of
proceedings.
3. This solicitation is subject to all tegal requirements contained in
the applicable County Ordinances, Administrative Orders, and
Resolutions, as well as all applicable State and Federal Statutes.
Where conflict exists between this Bid Solicitation and these legal
requirements, the authority shall prevail in the following order:
Federal, State and local.
4. It Is the responsibility of the Bidder/Proposer, prior to conducting
any lObbying regarding this solicitation to file the appropriate
form with the Clerk of the Board stating that a particular
lobbyist Is authorized to represent the Bidder/Proposer. The
Bidder/Proposer shall also file a form with the Clerk of the Board
at the point in time at which a lobbyist is no longer authorized to
represent said Bidder/ Proposer. Failure of a Bidder/Proposer to
file the appropriate form required, in relation to each solicitation,
may be considered as evidence that the Bidder/Proposer is not a
responsible contractor.
F. Change or Withdrawal of aids
1. Changes to Bid -Prior to the scheduled Bid opening a Bidder may
change its Bid by submitting a new Bid, (as indicated on the cover
page) with a letter In writing on the firms letterhead, signed by an
-II -
2.
authorized agent stating that the new submittal replaces the
original submittal. The new submittal shall contain the letter and
all information as required for submitting the original Bid. No
changes to a Bid will be accepted after Ihe Bid has been opened.
Withdrawal of Bid -A Bid shall be irrevocable unless the Bid is
withdrawn as provided herein. Only a written letter received by
DPM prior to the Bid opening date may withdraw a bid. A bid may
also be withdrawn ninety (90) days after the Bid has been ~pened
and prior to award, by submitting a letter to the contact person
identified on the front cover of this Bid Solicitation. The
withdrawal letter must be on company letterhead and signed by
an authorized agent of the Bidder.
G. Conflicts Within The aid Solicitation
Where there appears to be a conflict between the General Terms
and Conditions, Special Conditions, the Technical Specifications,
the Bid Submittal Section, or any addendum issued, the order of
precedence shall be: the last addendum issued. the Bid Submittal
Section, the Technical Specifications, the Special Conditions, and
then the General Terms and Conditions.
H. Prompt Payment Terms
1. It is the policy of Miami-Dade County that payment for all
purchases by County agencies and the Public Health Trust shall
be made in a timely manner and that interest payments be made
on late payments. In accordance with Florida Statutes, Section
218.74 and Section 2-8.1.4 of the Miami-Dade County Code, the
time at which payment shall be due from the County or the Public
Health Trust shall be forty-live (45) days from receipt of a proper
inVOice. The time at which payment shall be due to small
businesses shall be thirty (30) days from receipt of a proper
invoice. All payments due from the County or the Public Health
Trust, and not made within the time specified by this section, shall
bear interest from thirty (30) days after the due date at the rate of
one percent (1%) per month on the unpaid balance. Further,
proceedings to resolve disputes for payment of obligations shall
b~ concluded by final written deciSion of the County Manager, or
hiS or her designee(s), not later than sixty (60) days alter the date
on which the proper invoice was received by the County or the
Public Health Trust.
2. The Bidder may offer cash discounts for prompt payments;
however, such discounts will not be considered in determining the
lowest price during bid evaluation. Bidders are requested to
provide prompt payment terms in the space provided on the Bid
submittal signature page of the solicitation.
1.3. PREPARATION OF BIDS
A. The Bid submittal form defines requirements 01 items to be
purchased, and must be completed and submitted with the Bid.
Use of any other form will result in the rejection of the Bidder's
offer.
B. The Bid submittal form must be legible. Bidders shall use
typewriter, computer or ink. All changes must be crossed out and
initialed in ink. Failure to comply with these requirements may
cause the Bid to be rejected.
C. An authorized agent of the Bidder's firm must sign the Bid
submittal form. FAILURE TO SIGN THE BIO SUBMITTAL FORM
SHALL RENDER THE BID NON-RESPONSIVE.
D. The Bidder may be considered non-responsive if bids are
conditioned to modifications, changes, or revisions to the terms
and conditions of this solicitation.
E. The Bidder may submit altemate Bid(s) for the same solicitation
provided that such offer is allowable under the terms and
conditions. The alternate Bid must meet or exceed the minimum
requirements and be submitted on a separate Bid submittal
marked "Alternate Bid".
F, When there is a discrepancy between the unit prices and any
extended prices, the unit prices will prevail.
G. An optional electronic submittal shail not be considered a part of
the bid if It differs In any respect from the required manual
submittal in the original hard copy.
1.4. CANCELLATION OF BID SOLICITATION
Miami-Dade County reserves the right to cancel, in whole or in part,
any Invitation to Bid when it is in the best interGSt of the County.
Revised 12/1/09
MIAMI-DADE COUNTY BID NO.: 8734-1/21
SECTION 1
GENERAL TERMS AND CONDITIONS
1.5. AWARD OF BID SOLICITATION
A. This Bid may be awarded to the responsible Bidder meeting all
requirements as set forth in the solicitation. The County reserves
the right to reject any and all Bids, to waive irregularities or
technicalities and to re-advertise for all or any part of this Bid
Solicitation as deemed in its best interest. The County shall be the
sole judge of its best interest.
B. When there are multiple line items in a solicitation, the County
reserves the right to award on an individual item basis, any
combination of items, total low Bid or in whichever manner
deemed in the best interest of the County.
C. The County reserves the right to reject any and all Bids if it is
determined that prices are excessive, best offers are determined
to be unreasonable, or it is otherwise determined to be in the
County's best interest to do so.
D. The County reserves the right to negotiate prices with the low
bidder, provided that the scope of work of this solicitation remains
the same.
E. Award of this Bid Solicitation will only be made to firms that have
completed the Miami-Dade County Business Entity Registration
Application and that satisfy all necessary legal requirements to do
business with Miami-Dade County. Firms domiciled in Miami-
Dade County must present a copy of their Miami-Dade County
issued Local Business Tax Receipt.
F. Pursuant to County Code Section 2-S.1(g), the Bidder's
performance as a prime contractor or subcontractor on previous
County contracts shall be taken into account in evaluating the Bid
received for this Bid Solicitation.
G. To obtain a copy of the Bid tabulation, Bidder(s) shall enclose an
appropriately sized self-addressed stamped envelope or make a
request bye-mail. Bid results will not be given by telephone or
facsimile.
H. The Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order. and any change order(s) shall
constitute the contract.
I. In accordance with Resolution R-1574-SS, the Director of DPM
will decide all tie Bids.
J. Award of this Bid may be predicated on compliance with and
submittal of all required documents as stipulated in the Bid
Solicitation.
K. The County reserves the right to request and evaluate additional
information from any bidder after the submission deadline as the
County deems necessary. '
1.6. CONTRACT EXTENSION
A. The County reserves the right 'to exercise its option to extend a
contract for up to one hundred-eighty (180) calendar days beyond
the current contract period and will notify the contractor in writing
of the extension.
B. This contract may be extended beyond the initial one hundred-
eighty (180) day extension period upon mutual agreement
between the County and the successful Bidder(s) upon approval
by the Board of County Commissioners.
1.7. WARRANTY
All warranties express and implied, shall be made available to the
County for goods and services covered by this Bid Solicitation. All
goods furnished shall be fully guaranteed by the successful Bidder
against factory defects and workmanship. At no expense to the
County, the successful Bidder shall correct any and all apparent and
tatent defects that may occur within the manufacturer's standard
warranty. The Special Conditions of the Bid Solicitation may
supersede the manufacturer's standard warranty.
1.8. ESTIMATED QUANTITIES
Estimated quantities or dollars are for Bidder's guidance only: (a)
estimate,s are based on the County's anticipated needs and/or usage
during a previous contract period and; (b) the County may use these
estimates to determine the low Bidder. Estimated quantities do not
contemplate or include possible additional quantities that may be
ordered by other government, quasi-government or non-profit entities
utilizing this contract under the Joint Purchase portion of the County
User Access Program (UAP) described in Section 2.21 of this contract
solicitation and the resulting contract, if that section is present in this
solicitation document. No guarantee is expressed or implies as to
quantities or dollars that will be used during the contract period. The
-III -
County is not obligated to place any order for the given amount
subsequent to the award of this Bid SoliCitation.
1.9. NON-EXCLUSIVITY
II is the intent of the County to enter into an agreement with the
successful Bidder that will satiSfy its needs as describe herein.
However, the County reserves the right as deemed in its best interest
to perform, or cause to be performed, the work and services, or any
portion thereof, herein described in any manner it sees fit, including but
not limited to: award of other contracts, use of any contractor, or
perform the work with Its own employees.
1.10. LOCAL PREFERENCE
The evaluation of competitive bids is subject to Section 2-8.5 of the
Miami-Dade County Code, which, except where contrary to federal and
state law, or any other funding souroe requirements, provides that
preference be given to local businesses. A local business shall be
defined as:
1. a business that has a valid Local Business Tax Reoeipt, issued
by Miami-Dade County at least one year prior to bid or proposal
submission, that Is appropriate for the goods, services or
construction to be purchased;
2. a bUSiness that has physical business address located within
the limits of Miami-Dade County from which the vendor
operates or performs business. Post Offioe Boxes are not
verifiable and shall not be used for the purpose of establishing
said physical address; and
3. a bUSiness that contributes to the economic development and
well-being of Miami-Dade County in a verifiable and
measurable way. This may inClude but not be limited to the
retention and expansion of employment opportunities and the
support and increase in the County's tax base. To satisfy this
requirement, the vendor shall affirm in writing its eomplianoe
with either of the following objective criteria as of the bid or
proposal submission date stated in the solicitation:
(a) vendor has at least ten (10) permanent full time
employees, or part time employees equivalent to 10 FTE
("full-time equivalent" employees working 40 hours per
week) that live in Miami-Dade County, or at least 25% of
its employees that live in Miami-Dade County, or
(b) vendor contributes to the County's tax base by paying
either real property taxes or tangible personal property
taxes to Miami-Dade County, or
(e) some other verifiable and measurable contribution to the
economic development and well-being of Miami-Dade
County.
When there is a responsive bid from a Miami-Dade local business
within 10% of the lowest price submitted by a responsive non-local
business, the local business and the non-local low bidder shall have
the opportunity to submit a best and final bid equal to or lower than the
amount of the low bid previously submitted by the non-local business.
At this time, there is an interlocal agreement in effect between Miami-
Dade and Broward Counties until September 2011. Therefore, a
vendor which meets the requirements of (1), (2) and (3) above for
Broward County shall be considered a local business pursuant to this
Section.
1.11. CONTINUATION OF WORK
Any work that commences prior to and will extend beyond the
expiration date of the current contract period shall, unless terminated
by mutual written agreement between the County and the successful
Bidder, continue until completion at the same prices, terms and
conditions.
1.12. BID PROTEST
A. A recommendation for contract award or rejection of award may
be protested by a Bidder in accordanoe with the procedures
contained in Sections 2-8.3 and 2-8.4 of the County Code, as
amended, and as established in Administrative Order No.3-21.
B. A written intent to protest shall be filed with the Clerk of the
Revised 12/1/09
MIAMI-DADE COUNTY BID NO.: 8734-1/21
SECTION 1
GENERAL TERMS AND CONDITIONS
Board and mailed to all participants in the competitive prOcess
and to the County Attorney within three (3) County work days of
the filing of the County Manager's recommendation. This three-
day period begins on the County workday after the filing of the
County Manager's recommendation. Such written intent to
protest shall state the particular grounds on which it is based
and shall be accompanied by a filing fee as detailed In Para C
below.
C_ The written intent to protest shall be accompanied by a non-
refundable filing fee, payable to the Clerk of the Board, in
accordance with the schedule provided below:
Award Amount
$25,000-$250,000
$250,001-$500,000
$500,001-$5 million
Over $5 million
Filing Fee
$500
$1,000
$3,000
$5,000
The protester shall then file all pertinent documents and
supporting evidence with the Clerk of the Board and mail copies
to all participants in the competitive process and to the County
Attorney within three (3) County workdays after the filing of a
written intent to protest.
D. For award recommendations greater than $250,000 the following
shall apply:
The County's recommendation to award or reject will be
immediately communicated (via mail, fax or email) to all
participants in the competitive process and filed with the Clerk of
the Board.
E. For award recommendations from $25,000 to $250,000 the
following shall apply:
Each County workday, as appropriate, recommendations to
award or reject will be posted in the lobby of the Stephen P.
Clark Cenler, located at 111 N.W. 1st Street. Participants may
also view recommendations to award on-line at the DPM website
or call the contact person as identified on the cover page of the
Bid Solicitation.
1.13. RULES, REGULATIONS AND LICENSES
The successful Bidder shall comply with all laws and regulations
applicable to provide the goods andlor services specified in this Bid
Solicitation. The Bidder shall comply with all federal, state and local
laws that may affect the goods and/or services offered.
1.14. PACKAGING
Unless otherwise specified in the Special Conditions or Technical
Speciflcations, all containers shall be suitable for shipment and/or
storage and comply with Resolution No. 738-92.
1_15. SUBCONTRACTING
Unless otherwise specified in this Bid Solicitation, the successful
Bidder shall not subcontract any portion of the work without the prior
written consent of the County_ The ability to subcontract may be
further limited by the Special Conditions. Subcontracting without the
prior consent of the County may result in termination of the contract for
default. When Subcontracting is allowed the Bidder shall comply with
'County Resolution No. 1634-93, Section 10-34 of the County Code
and County Ordinance No. 97-35.
1.16. ASSIGNMENT
The successful Bidder shall not assign, transfer, hypothecate, or
otherwise dispose of this contract, including any rights, title or interest
therein, or its power to execute such contract to any person, company
or corporation without the prior written consent of the County.
1.17. DELIVERY
Unless otherwise specified in tile Bid SOlicitation, prices quoted shall
be F.O.B. Destination. Freight shall be included in the proposed price.
1.18. RESPONSIBILITY AS EMPLOYER
The employee(s) of the successful Bidder shall be considered to be at
all times its employee(s), and not an employee(s) or agent(s) of the
County or any of its departments. The successful Bidder shall provide
competent and physically employee(s) capable of performing the work
as required. The County may require the successful Bidder to remove
any employee it deems unacceptable. AU employees of the successful
-IV -
Bidder shall wear proper identification.
1_19_INDEMNIFICATION
The successful Bidder shall indemnify and hold harmless the County
and its officers, employees, agents and instrumentalities from any and
all liability, losses or damages, including attorney's fees and costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature ariSing out of,
relating 10 or resulting from the performance of the agreement by the
successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all
claims and losses In connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of
the County, where applicable, including appellate proceedings, and
shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and
agrees that any insurance protection required by this Agreement or
otherwise provi~ed by the successful Bidder shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the
County or its officers, employees, agents and instrumentalities as
herein provided. .
1_20_ COLLUSION
A contractor recommended for award as the result of a competitive
solicitation for any County purchases of supplies, materials and
services (inCluding professional services, other than professional
arChitectural, engineering and otller services subject to Sec. 2-10.4
and Sec. 287.055 Fla Stats.), purchase, lease, permit, concession or
management agreement shall, witllin five (5) business days of the filing
of such recommendation, submit an affidavit under the penalty of
perjury, on a form provided by the County: stating either that the
contractor is not related to any of the other parties bidding in the
competitive SOlicitation or Identifying all related parties, as defined in
this Section, which bid in the soliCitation; and attesting that the
contractor's proposal is genuine and not sham or collusive or made in
the interest or on behalf of any person not therein named, and that the
contractor has not, directly or indirectly, induced or solicited any other
'proposer 10 put in a sham proposal, or any other person, firm, or
corporation to refrain from proposing, and that the proposer has not In
any manner sought by collusion to secure to the proposer an
advantage over any other proposer. In the event a recommended
contractor identifies related parties in the competitive solicitation its bid
shall be presumed to be collusive and the recommended contractor
shall be ineligible for award unless that presumption is rebutted in
accordance with tile provisions of Sec. 2-8.1.1. Any person or entity
that fails to submit the required affidaVit shall be ineligible for contract
award.
A. The Collusion Affidavit will be included in all solicitations and wilt
be requested from bidders/proposers once bids/proposals are
received and evaluated.
B. Failure to provide a Collusion Affidavit within 5 business days
after the recommendation to award has been filed with the Clerk
of the Board shall be cause for the contractor to forfeit their bid
bond.
1.21. MODIFICATION OF CONTRACT
The contract may be modified by mutual consent, in writing through the
Issuance of a modification to the contract, purchase order, change
order or award sheet, as appropriate.
1_22_ TERMINATION FOR CONVENIENCE
The County, at its sole discretion, reserves the right to terminate this
contract without cause upon thirty (30) days written notice. Upon
receipt of such notice, the successful Bidder shall not incur any
additional costs under this contract. The County shall be liable only for
reasonable costs incurred by the successful Bidder prior to notice of
termination. The County shall be the sole judge of "reasonable costs."
1,23. TERMINATION FOR DEFAULT
The County reseIVes the right to terminate this contract, in part or in
whole, or place the vendor on probation in the event the successful
Bidder fails to perform in accordance with the terms and conditions
stated herein. The County further reserves the right to suspend or
debar the successful Bidder in accordance with the appropriate County
Revised 1211/09
MIAMI-DADE COUNTY BID NO.: 8734-1/21
SECTION 1
GENERAL TERMS AND CONDITIONS
ordinances, resolutions and/or administrative orders. The vendor will
be notified by letter of the County's intent to terminate. In the event of
termination for default, the County may procure the required goods
and/or services from any source and use any method deemed In its
best interest. All re-procurement cost shall be borne by the successful
Bidder.
1,24. FRAUD AND MISREPRESENTATION
Pursuant to Section 2-8.4.1 of the Miami-Dade County Code, any
Individual, corporation or other entity that atternpts to meet its
contractual obligations with the County through fraud.
misrepresentation or material misstatement, may be debarred for up to
five (5) years. The County as a further sanction rnay terminate or
cancel any other contracts with such individual, corporation or entity.
Such individual or entity shall be responsible for all direct or indirect
costs associated with termination or cancellation. including attorney's
fees.
1.25. ACCESS TO RECORDS
The County reserves the right to require the Contractor to submit to an
audit by Audit and Management Services. the Commission Auditor. or
other auditor of the County's choosing at the Contractor's expense.
The Contractor shall provide access to all of its records. which relate
directly or indirectly to this Agreement at its place of business during
regular business hours. The Contractor shall retain all records
pertaining to this Agreement and upon request make them available to
the County for three years following expiration of the Agreement. The
Contractor agrees to provide such assistance as may be necessary to
facilitate the review or audit by the County to ensure compliance with
applicable accounting and financial standards.
1.26 OFFICE OF THE INSPECTOR GENERAL
Miami-Dade County has established the Office of the Inspector
General. which is authorized and empowered to review past. present,
and proposed County and Public Health Trust programs. contracts,
transactions, accounts, records and programs. The Inspector General
(I G) has the power to subpoena witnesses, administer oaths. require
the production of records and monitor existing projects and programs.
The Inspector General may. on a random basis. perform audits on all
County contracts. The cost of random audits shall be incorporated into
the contract price of all contracts and shall be one quarter (1/4) of one
(1) percent of the contract price. except as otherwise provided in
Section 2-1076 of the County Code.
1.27 PRE-AWARD INSPECTION
The County rnay conduct a pre-award inspection of the bidder's site or
hold a pre-award qualification hearing to determine if the bidder is
capable of performing the requirements of this bid solicitation.
1.28 PROPRIETARYfCONFIDENTIAL INFORMATION
Bidders are hereby notified that all information submitted as part of, or
in support of bid submittals will be available for public inspection after
opening of bids in compliance with Chapter 119 of the Florida Statutes;
popularly know as the "Public Record Law." The bidder shall not
submit any information in response to this invitation, which the bidder
considers to be a trade secret, proprietary or confidential. The
submission of any information to the County in connection with this
invitation shall be deemed conclusively to be a waiver of any trade
secret or other protection. which would otherwise be available to the
bidder. In the event that the bidder submits information to the County
in violation of this restriction, either inadvertently or intentionally and
clearly identifies that information in the bid as protected or confidential.
the County shall endeavor to redact and return that information to the
bidder as quickly as possible, and if appropriate, evaluate the balance
of the bid. The redaction or return of Information pursuant to this
clause may render a bid non-responsive.
1.29. HEALTH INSURANCE PORTABILITY AND
ACCOUNTABILITY ACT (HIPAA)
Any person or entity that performs or assists Miami-Dade County with
a function or activity involving the use or disclosure of "individually
identifiable health information (IIHI) and/or Protected Health
Information (PHI) shall comply with the Health Insurance Portability
and Accountability Act (HIPAA) of 1996 and the Miami-Dade County
Privacy Standards Administrative Order. HIPAA mandates for privacy,
-v-
security and electronic transfer standards that include but are not
limited to:
1. Use of information only for performing services required by
the contract or as required by law;
2. Use of appropriate safeguards to prevent non-permitted
disclosures;
3. Reporting to Miami-Dade County of any non-permitted use
or disclosure;
4. Assurances that any agents and subcontractors agree to
the same restrictions and conditions that apply to the
Bidder/Proposer and reasonable assurances that IIHI/PHI
will be held confidential;
5. Making Protected Health Information (PHI) available to the
customer;
6. Making PHI available to the customer for review and
amendment; and incorporating any amendments requested
by the customer;
7. Making PHI available to Miami-Dade County for an
accounting of disclosures; and
8. Making internal practices, books and records related to PHI
available to Miami-Dade County for compliance audits.
PHI shall maintain its protected status regardless of the form and
method of transmission (paper records, and/or electronic transfer of
data). The Bidder/ Proposer must give its customers written notice of
its privacy information practices including specifically. a description of
the types of uses and disclosures that would be made with protected
health Information.
1.30. CHARTER COUNTY TRANSIT SYSTEM SALE
SURTAX
When proceeds from the Charter County Transit System Sales Surtax
levied pursuant to Section 29.121 of the Code of Miami-Dade County
are used to pay for all or some part of the cost of this contract. no
award for those portions of a Blanket Purchase Order (BPO) utilizing
Charter County Transit System Sales Surtax funds as part of a multi-
department contract, nor a contract utilizing Charter County Transit
System Surtax funds shall be effective and thereby give rise to a
contractual relationship with the County for purchases unless and until
both the following have occurred: 1) the County Commission awards
the contract, and such award becomes final (either by expiration of 10
days after such award without veto by the Mayor, or by Commission
override of a veto); and. 2) either. i) the Citizens' Independent
Transportation Trust (CITT) has approved inclusion of the Surtax
funding on the contract. or. il) in response to the CITT's disapproval,
the County Commission reaffirms award of the contract by two-thirds
(213) vote of the Commission's membership and such reaffirmation
becomes final. Notwithstanding the other provisions of Section 1.30,
award of an allocation for services in support of the CITT's oversight
which does not exceed $1000 will not require Commission or CITT
approval and may be awarded by the Executive Director of the OCITT
1.31 LOBBYIST CONTINGENCY FEES
A) In accordance with Section 2-11.1(s) of the Code of Miami-Dade
County. after May. 16. 2003, no person may, in whole or in part. pay,
give or agree to payor give a contingency fee to another person. No
person may, In whole or in part. receive or agree to receive a
contingency fee.
B) A contingency fee is a fee, bonus, commission or non-monetary
benefit as compensation which is dependant on or in any way
contingent upon the passage, defeat, or modification of: 1} any
ordinance. resolution, action or decision of the County Commission; 2)
any action. decision or recommendation of the County Manager or any
County board or committee; or 3) any action. decision or
recommendation of any County personnel during the time period of the
entire decision-making process regarding . such action. decision or
recommendation which forseeably will be heard or reviewed by the
County Commission or a County board or committee.
1.32 COMMISSION AUDITOR -ACCESS TO RECORDS
Pursuant to Ordinance No. 03-2. all vendors receiving an award of the
contract resulting from this solicitation will grant access to the
Commission Auditor to all financial and performance related records,
property. and equipment purchased In whole or in part with
government funds.
Revised 1211/09
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
BID NO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
2.1 PURPOSE
The purpose of this solicitation is to establish a contract for the purchase, delivery, assembly
and installation of bleachers, in conjunction with the County's needs on an as needed when
needed basis.
2.2 CONTRACT MEASURES
GROUP (A) No measures -Federally Funded Projects
GROUP (B) Non Federally Funded Projects -SMALL BUSINESS CONTRACT
MEASURES FOR SOLICITATIONS GREATER THAN $50,000 (Bid Preference)
A Small Business Enterprise (SBE) bid preference applies to this solicitation.
A 10% percent bid preference shall apply to contracts valued up to $1 million and a 5%
percent bid preference shall apply to contracts greater than $1 million. A SBE/Micro
Business Enterprise must be certified by the Department of Small Business Development
(SBD) for the type of goods and/or services the Enterprise provides in accordance with the
applicable Commodity Code(s) for this solicitation. For certification information, contact the
Department of Small Business Development at 305-375-CERT (2378) or access Miami-
Dade County -Small Business Development -Certification Process
The SBE/Micro Business Enterprise must be certified by bid submission deadline, at
contract award and for the duration of the contract to remain eligible for the preference.
2.3 PRE-BID CONFERENCE -INTENTIONALLY OMITTED
2.4 TERM OF CONTRACT FIVE (5) YEARS
This contract shall commence on the first calendar day of the month succeeding approval of
the contract by the Board of County Commissioners, or designee, unless otherwise
stipulated in the Notice of Award Letter distributed by the County's Department of
Procurement Management, and contingent upon the completion and submittal of all required
bid documents. The contract shall expire on the last day of the last month of the contract
term.
2.5 OPTION TO RENEW FOR AN ADDITIONAL FIVE (5) YEARS WITH PRICE
ADJUSTMENTS
Prior to, or upon completion, of that initial term, the County shall have the option to renew
this contract for an additional five (5) year period, concurrently. The vendor shall maintain,
for the entirety of the stated additional period, the same terms, and conditions included
within the originally awarded contract.
Continuation of the contract beyond the initial period, and any option subsequently
exercised, is a County prerogative, and not a right of the vendor.
--6 --
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
BID NO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
This prerogative may be exercised only when such continuation is clearly in the best interest
of the County. Should the vendor decline the County's right to exercise the option period, the
County will consider the vendor in default which decision shall effect that vendor'S eligibility
for future contracts.
2.6 METHOD OF AWARD TO MULTIPLE LOWEST PRICED VENDORS IN THE
AGGREGATE PER GROUP
GROUP (Al -Federally Funded Projects
GROUP (B) -Non Federally Funded Projects
Award of this contract will be made to two (2) responsive, responsible vendors who submit
an offer on all items listed in the solicitation and whose offer represents the lowest price
when all items are added in the aggregate per group. While the award will be made to
multiple vendorsto assure availability. the lowest priced vendor for each group, shall be the
primary vendor and shall have the initial responsibility to perform under this contract. In the
event the primary vendor defaults, the secondary vendor shall be responsible for performing
the contractual obligations of this contract. Award to multiple vendors is made for the
convenience of the County and does not exempt any awarded vendor from fulfilling
contractual obligations. Failure to perform as noted may result in the vendor(s) being
deemed in breach of contract. The County may terminate the contract for default and charge
the vendor re-procurement costs, if applicable.
Notwithstanding the aforementioned Method of Award, the County, at its option, may avail
itself of any or all of the provisions stated in Section 1, Paragraph 1.5, Award of Bid
Solicitation.
2.7 PRICES
Vendors' prices shall remain fixed and firm for a period of one (1) year from the time of
contract commencement. After this period, vendors shall have the option to submit price
adjustments prior to each contract anniversary date.
Prior to, or upon completion, of the contract anniversary date, the County may consider an
adjustment to price based on changes in the following pricing index: Consumer Price Index
For All Urban Consumers (CPI-U). Other Recreational Goods.
It is the vendor'S responsibility to request any pricing adjustment under this provision. For
any adjustment to commence on the first day of the contract anniversary date, the vendor's
request for adjustment shall be submitted 90 days prior to expiration of the then current
contract term. The vendor adjustment request should not be in excess of the relevant
pricing index change.
If no adjustment request is received from the vendor, the County will assume that the vendor
has agreed that the contract period will continue without pricing adjustment.
--7 --
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
BID NO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
Any adjustment request received after the commencement of a new anniversary date may
not be considered.
The County reserves the right to negotiate lower pricing during the contract term based on
market research information or other factors that influence price. The County reserves the
right to apply any reduction in pricing for the remainder of the contract term based on the
downward movement of the applicable index.
The County reserves the right to reject any price adjustments submitted by the vendor
and/or to not exercise any otherwise available term (s) based on such price adjustments.
Should the vendor decline the County's right to exercise the optional periods, the County
may consider the vendor in default which decision may affect that vendor's eligibility for
future contracts.
2.8 EXAMINATION OF COUNTY FACILITIES AND INSPECTION OF COUNTY EQUIPMENT
-INTENTIONALLY OMITTED
2.9 EQUAL PRODUCT -INTENTIONALLY OMITTED
2.10 LIQUIDATED DAMAGES -INTENTIONALLY OMITTED
2.11 IINDEMNIFICATION AND INSURANCE (1) -GENERAL SERVICE AND MAINTENANCE
CONTRACT
Provider shall indemnify and hold harmless the County and its officers, employees, agents
and instrumentalities from any and all liability, losses or damages, including attorneys' fees
and costs of defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting from the performance
of this Agreement by the Provider or its employees, agents, servants, partners principals or
subcontractors. Provider shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the'
County, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorney's fees which may issue thereon. Provider expressly understands
and agrees that any insurance protection required by this Agreement or otherwise provided
by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and
defend the County or its officers, employees, agents and instrumentalities as herein
provided.
The vendor shall furnish to the Vendor Assistance Section, Department of Procurement
Management, Administration Division, 111 NW 1 st Street, Suite 1300, Miami, Florida 33128,
Certificate(s) of Insurance which indicate that insurance coverage has been obtained which
meets the requirements as outlined below:
--8 --
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
BID NO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. General Liability Insurance on a comprehensive basis in an amount not less
than $300,000 combined single limit per occurrence for bodily injury and
property damage. Miami-Dade County must be shown as an additional
insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with the work, in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and property
damage.
All insurance policies required above shall be issued by companies authorized
to do business under the laws of the State of Florida, with the following qualifications:
The company must be rated no less than "B" as to management, and no less
than "Class V" as to financial strength, by A.M. Best Company, Oldwick, New
Jersey, or its equivalent, subject to the approval of the County Risk
Management Division.
or
The company must hold a valid Florida Certificate of Authority as shown in the
latest "List of All Insurance Companies Authorized or Approved to Do
Business in Florida" issued by the State of Florida Department of Financial
Services and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty
(30) days in advance notice to the certificate holder. .
NOTE: MIAMI-DADE COUNTY SOLICITATION NUMBER AND TITLE OF
SOLICITATION MUST APPEAR ON EACH CERTIFICATE.
CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY
111 NW 1st STREET
SUITE 2340
MIAMI, FL 33128
Compliance with the· foregoing requirements shall not relieve the vendor of his liability and
obligation under this section or under any other section of this agreement.
The vendor shall submit a certificate of insurance within ten (10) business days after
notification of recommendation to award. If certificate does not include the coverage's
outlined in the terms and conditions of this solicitation, the vendor shall be given an
additional five (5) business days to submit a corrected certificate to the County.
--9 --
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
BID NO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
Failure of the vendor to provide the required certificate of insurance within fifteen (15)
business days, may result in the vendor being deemed non-responsible and the issuance of
a new award recommendation.
The vendor shall be responsible for assuring that the insurance certificate required in
conjunction with this Section remain in force for the duration of the contractual period;
including any and all option years that may be granted to the vendor in accordance with
Section 2.5 of this solicitation. If insurance certificates are scheduled to expire during the
contractual period, the vendor shall be responsible for submitting new or renewed insurance
certificates to the County at a minimum of thirty (30) calendar days in advance of such
expiration.
In the event that expired certificates are not replaced with new or renewed certificates which
cover the contractual period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner prescribed in the
solicitation; provided, however, that this suspended period does not exceed thirty (30)
calendar days. If such suspension exceeds thirty (30) calendars days, the
County may, at its sole discretion, terminate this contract for cause and seek re-procurement
damages from the vendor in accordance with Section 1, Paragraph 1.23 of this solicitation.
2.12 BID GUARANTY -INTENTIONALLY OMITTED
2.13 PERFORMANCE BOND -INTENTIONALLY OMITTED
2.14 CERTIFICATIONS -INTENTIONALLY OMITTED
2.15 METHOD OF PAYMENT INVOICES FOR COMPLETED PURCHASES
The vendor(s) shall submit an invoice(s) to the County user department(s) after purchase
has been completed, whether the specific item(s) were picked up by authorized County
personnel or delivered to the site by the vendor. In addition to the general invoice
requirements set forth below, the invoices shall reference the corresponding delivery ticket
number or packing slip number that was signed by an authorized representative of the
County user department at the time the items were delivered and accepted. Submittal of
these periodic invoices shall not exceed thirty (30) calendar days from the delivery of the
items. Under no circumstances shall the invoices be submitted to the County in advance of
the delivery and acceptance of the items.
All invoices shall contain the following basic information:
l. Vendor Information:
The name of the business organization as specified on the contract
between Miami-Dade County and vendor
• Date of invoice
--10--
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
BID NO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
• Invoice number
Vendor's Federal Identification Number on file with Miami-Dade County
II. County Information:
Miami-Dade County Release Purchase Order or Small Purchase Order
Number
III. Pricing Information:
Unit price of the goods, services or property provided
Extended total price of the goods, services or property
Applicable discounts
IV. Goods or Services Provided per Contract:
Description
Quantity
V. Delivery Information:
• Delivery terms set forth within the Miami-Dade County Release Purchase
Order
Location and date of delivery of goods, services or property
VI. Failure to Comply:
Failure to submit invoices in the prescribed manner will delay payment.
2.16 SHIPPING TERMS F.O.B. DESTINATION
All vendors shall quote prices based on F.O.B. Destination and shall hold title to the goods
until such time as they are delivered to, and accepted by, an authorized County
representative.
2.17 DELIVERY SHALL BE THIRTY (30) DAYS AFTER DATE OF ORDER
The vendor shall make deliveries within thirty (30) calendar days after the date of the order.
All deliveries shall be made in accordance with good commercial practice and all required
delivery timeframes shall be adhered to by the vendor(s); except in such cases where the
delivery will be delayed due to acts of nature, strikes, or other causes beyond the control of
the vendor. In these cases, the vendor shall notify the County of the delays in advance of
the original delivery date so that a revised delivery schedule can be appropriately
considered by the County. Should the vendor(s) to whom a purchase order is awarded fail
to deliver in the number of days stated above, the County reserves the right to cancel the
order on a default basis after any back order period that has been specified in this contract
--11--
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
BID NO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
has lapsed. If the order is so terminated, it is hereby understood and agreed that the
County has the authority to purchase the goods elsewhere and to charge the incumbent
vendor with any re-procurement costs: If the vendor fails to honor these re-procurement
costs, the County may terminate the vendor from the contract for default.
Certain County employees may be authorized in writing to pick-up materials under this
contract. Vendors shall require presentation of this written authorization. The vendor shall
maintain a copy of the authorization. If the vendor is in doubt about any aspect of material
pick-up, vendor shall contact the appropriate user department to confirm the authorization.
2.18 BACK ORDER DELAYS IN DELIVERY SHALL NOT BE ALLOWED
The County shall not allow any late deliveries attributed to product back order situations
under this contract.
Accordingly, the vendor is required to deliver all items to the County within the time specified
in this solicitation and resultant contract; and no grace period on account of back order
situations shall be honored, unless written authorization is issued by the user department,
and a new delivery date is mutually established.
In the event that the vendor fails to deliver the products within the time specified, the County
reserves the right to cancel the order, seek the items from another vendor, and charge the
incumbent vendor for any re-procurement costs. If the vendor fails to honor these re-
procurement costs, the County may terminate the vendor from the contract for default.
2.19 WARRANTY SHALL BE ONE YEAR FROM DATE OF ACCEPTANCE
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the vendor, the vendor
shall warrant its products and/or service against faulty labor and/or defective
material, for a minimum period of one (1) year after the date of acceptance of the
labor, materials and/or equipment by the County. This warranty requirement shall
remain in force for the full one (1) year period; regardless of whether the vendor is
under contract with the County at the time of defect. Any payment by the County on
behalf of the goods or services received from the vendor does not constitute a waiver
of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The vendor shall be responsible for promptly correcting any deficiency, at no cost to
the County, within ten (10) calendar days after the County notifies the vendor of such
deficiency in writing. If the vendor fails to honor the warranty and/or fails to correct or
replace the defective work or items within the period specified, the County may, at its
discretion, notify the vendor, in writing, that the vendor may be debarred as a County
vendor and/or subject to contractual default if the corrections or replacements are not
completed to the satisfaction of the County within ten (10) calendar days of receipt of
--12--
MIAMI-DADE COUNTY
SECTION 2
SPECiAL CONDITIONS
BID NO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND Il\iSTAll
the notice. If the vendor fails to satisfy the warranty within the period specified in the
notice, the County may (a) place the vendor in default of its contract, and/or (b)
procure the products or services from another vendor and charge the vendor for any
additional costs that are incurred by the County for this work or items; either through
a credit memorandum or through invoicing.
2.20 CONTACT PERSONS
For any additional information regarding the specification and requirements of this contract,
Contact: Martha Garofolo, at (305) 375-1402 or email: marthag@miamidade.gov.
2.21 COUNTY USER ACCESS PROGRAM (UAP) GROUP (B) ONLY
User Access Fee
Pursuant to Miami-Dade County Budget Ordinance No. 03-192, this contract is subject to a
user access fee under the County User Access Program (UAP) in the amount of two percent
(2%).
All sales resulting from this contract, or any contract resulting from this solicitation and the
utilization of the County contract price and the terms and conditions identified herein, are
subject to the two percent (2%) UAP.
This fee applies to all contract usage whether by County Departments or by any other
governmental, quasi-governmental or not-for-profit entity.
The vendor providing goods or services under this contract shall invoice the contract price
and shall accept as payment thereof the contract price less the 2% UAP as full and
complete payment for the goods and/or services specified on the invoice. The County shall
retain the 2% UAP for use by the County to help defray the cost of the procurement
program. Vendor participation in this invoice reduction portion of the UAP is mandatory.
Joint Purchase
Only those entities that have been approved by the County for participation in the County's
Joint Purchase and Entity Revenue Sharing Agreement are eligible to utilize or receive
Miami-Dade County contract pricing and terms and conditions. The County will provide to
approve entities a UAP Participant Validation Number. The vendor must obtain the
participation number from the entity prior to filling any order placed pursuant to this section.
Vendor participation in this joint purchase portion of the UAP, however, is voluntary. The
vendor shall notify the ordering entity, in writing, within 3 work days of receipt of an order, of
a decision to decline the order.
For all ordering entities located outside the geographical boundaries of Miami-Dade County,
the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and
--13--
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
BIDNO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
Charged Back" basis. This allowance shall only be made when expressly authorized by a
representative of the ordering entity prior to shipping the goods.
Miami-Dade County shall have no liability to the vendor for the cost of any purchase made
by an ordering entity under the UAP and shall not be deemed to be a party thereto. All
orders shall be placed directly by the ordering entity with the vendor and shall be paid by the
ordering entity less the 2% UAP.
Vendor Compliance
If a vendor fails to comply with this section, that vendor may be considered in default by
Miami-Dade County in accordance with Section 1, Paragraph 1.23 of this contract
solicitation and the resulting contract.
2.22 LICENSES -PERMITS AND FEES
Vendor(s) shall obtain and pay for all licenses, permits and inspection fees required for each
individual project; and shall comply with all laws, ordinances, regulations and building code
requirements applicable to the work contemplated herein. Damages, penalties and or fines
imposed on the County or the vendor for failure to obtain required licenses, permits or fines
shall be borne by the vendor.
2.23 CLEAN-UP
All unusable materials and debris shall be removed from the premises at the end of each
workday and or completed project, and disposed of in an appropriate manner.
Upon final completion, the vendor shall thoroughly clean up all areas where work has been
involved as mutually agreed with the associated user department's project manager.
2.24 COMPLIANCE
A. STANDARDS
All items to be purchased under this bid shall be in accordance with all governmental
standards, to include, but not limited to, those issued by the Occupational Safety and
Health Administration (OSHA),the National Institute of Occupational Safety Hazards
(NIOSH), and the National Fire Protection Association (NFPA).
B. REGULATIONS GROUP (Al ONLY
Since the goods, services, and/or equipment that will be acquired under this bid
solicitation will be purchased, in part or in whole, with federal dollars, it is hereby
agreed and understood that Section 60-250.4, Section 60-250.5 and Section 60-
741.4 of Title 4 of the United States Code, which addresses Affirmative Action
requirements for handicapped workers, is incorporated into this bid by reference.
Certain clauses within this solicitation do not apply to federally funded agencies,
--14--
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
BID NO.: 8734-1/21
BLEACHERS FURNISH, DELIVER, ASSEMBLE AND INSTALL
Department's allocation: Section 1 Paragraph 1.10 (Local Preference), Section 1
Paragraph 1.26 (Office of the Inspector General), Section 2 Paragraph 2.2 (Small
Business Contract Measures), and Section 2 Paragraph 2.21 (County User Access
Program -UAP).
2.25 LABOR, MATERIALS AND EQUIPMENT
Vendor(s) shall furnish all labor, material and equipment necessary for satisfactory contract
performance at no charge to the County. When not specifically identified in the technical
specifications, such materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to the inspection and
approval by an authorized County's project manager.
2.26 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS AND OTHER
GOVERNMENTAL AGENCIES
It is hereby agreed and understood that any County department or other governmental
agencies may avail itself of this contract and purchase any and all items specified herein
from the vendor(s) at the contract price(s) established herein. Under these circumstances, a
separate purchase order shall be issued by the County, which identifies the requirements of
the additional County department(s) or agency (ies). .
2.27 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON
PRICE QUOTES
There may be similar items that must be purchased by the County during the term of this
contract. Under these circumstances, a County representative will contact the primary
vendor to obtain a price quote for the similar items.
If there are multiple vendors on the contract, the County representative may also obtain
price quotes from these vendors. The County reserves the right to award these similar
items to the primary contract vendor, another contract vendor based on the lowest price
quoted, or to acquire the items through a separate solicitation.
--15--
MIAMI-DADE COUNTY BID NO.: 8734-1/21
SECTION 3
TECHNICAL SPECIFICATION
BLEACHERS FURNISH, DELIVER AND ASSEMBLY
3.0 SCOPE
The purpose of this solicitation is to establish a contract for the purchase, delivery, assembly
and installation of bleachers in conjunction with the County's needs on an as needed when
needed basis.
3.1 DESIGN STANDARD
Bleachers shall be designed to support, in addition to their weight, a uniformly distributed
live load of not less than 120 pounds per square foot of gross horizontal projection of the
bleachers. All seat and foot plank members shall be designed to support not less than 125
pounds per linear foot, over a 6 foot span, mUlti-span condition. Bleachers shall be
designed to resist, with or without live load, a horizontal wind load of 30 pounds per square
foot of gross vertical projection. Bleachers shall be designed to resist, in addition to the live
load, sway forces applied to the seats, in a direction parallel to the direction of the seat
planks, 24 pounds per linear foot of seat plank, and separately, in a direction perpendicular
to the direction of the seats, 10 pounds per linear foot of seat plank.
3.2 FRAMES
Galvanized steel frames shall be fabricated from A36 alloy steel angles using full welds at all
joints to give added strength. A combination of 2" x 2" x 3/16" and 1 3,4" x 3/16" angles shall
be used, as required for strength throughout each frame. Connecting "X" braces are 1 W'
wide by %" thick A36 alloy steel. All parts shall be hot-dip galvanized after fabrication.
Aluminum angle frames shall be fabricated from 2" x 2" x 3/16" 6061-T6 alloy aluminum
angles using a punched and bolted type construction for maximum strength and safety. All
mainframe components are pre-assembled with large W' diameter bolts, lock washers and
nuts. This bolted aluminum frame provides strong joints that will not develop weld cracks.
3.3 RAILING
Guardrails shall be 4" spacing vertical bar type (galvanized steel).
3.4 BLEACHER PLANKS
Aluminum seat planks shall be used for the aluminum frame bleachers and shall be 6063-T6
extruded aluminum, which is clear anodized to standard 204-R1 specification. Standard 8"
rise per row shall use 2" x 10" seats. six (6) inch rise shall use 2" x 12" seats. Walk boards
shall be 2" x 10" 6063-T6 extruded mill finish aluminum. End caps (anodized) and hold down
clips shall also be extruded aluminum. Wood seats and walk boards shall be 2" x 10"
precision drilled, pressure treated and kiln dried No. 1 southern yellow pine and shall be
used for the galvanized steel frame.
3.5 INSTALLATION
The vendor shall install the bleachers on existing concrete pads.
--16--
MIAMI-DADE COUNTY
Submit Bid To:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW 1st Street
17th Floor, Suite 202
Miami, Florida 33128-1983
SECTION 4
BID SUBMITTAL FORM
MIAMI·
t'jMai
BID NO.: 8734-1/21
OPENING: 2:00 P.M.
WEDNESDAY
May 18, 2011
PLEASE QUOTE PRICES F.O.B. DESTINATION, FREIGHT ALLOWED, LESS
TAXES, DELIVERED INMIAMI-DADE COUNTY, FLORIDA
NOTE: Miami-Dade County is exempt from all taxes (Federal, State, Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued DPM Date Issued: 4/25/11
by:M.G. Purchasing Division
This Bid Submittal Consists of
Pages 17 through 20, plus
affidavits
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the Clerk of the
Board at the address shown above until the above stated time and date, and at that time, publicly
opened for furnishing the supplies or services described in the accompanying Bid Submittal
Requirement.
BLEACHERS FURNISH, DELIVER AND ASSEMBLY
A Bid Deposit in the amount of NI A of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of NIA of the total amount of the bid will be required upon
execution of the contract by the successful bidder and Miami-Dade County.
DO NOT WRITE IN THIS SPACE
ACCEPTED HIGHER THAN LOW
NON-RESPONSIVE NON-RESPONSIBLE
DATE B.C.C. NOBID
ITEM NOS. ACCEPTED
COMMODITY CODE 650,650-38,075-08305-05,931-05,931-65,988-03
MARTHA GAROFOLO PROCUREMENT CONTRACTING OFFICER
RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS.
FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON PAGE 20 OF SECTION 4,
BID SUBMITTAL FORM SHALL RENDER THE VENDOR INELIGIBLE FOR LOCAL PREFERENCE
FAILURE TO SIGN PAGE 20 OF SECTION 4, BID SUBMITTAL FORM, WILL RENDER YOUR BID NON-
RESPONSIVE
--17--
MIAMI-DADE COUNTY BID NO.: 8734-1/21
SECTION 4
BID SUBMITTAL FOR:
BLEACHERS FURNISH, DELIVER AND ASSEMBLY
GROUP (A) FEDERALLY FUNDED PROJECTS
ITEM ESTIMATED DESCRIPTION UNIT PRICE EXTENDED
QUANTITY PRICE
Five (5) rows x 15' aluminum angle
1 48 ' frames bleachers including_ assembly $ / EACH $
32 $ / EACH $
GROUP (A) TOTAL LINE ITEMS 1 AND 2 $ __________ _
GROUP (8) NON -FEDERALLY FUNDED PROJECTS
ITEM ESTIMATED DESCRIPTION UNIT PRICE EXTENDED
QUANTITY PRICE
Five (5) rows x 15' aluminum angle
1 12 frames bleachers including assembly $ / EACH $
8 $ / EACH $
GROUP (8) TOTAL LINE ITEMS 1 AND 2 $ __________ _
-18 -
MIAMI-DADE COUNTY BID NO.: 8734-1/21
SECTION 4
BID SUBMITI AL FOR:
BLEACHERS FURNISH, DELIVER AND ASSEMBLY
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated __________ _
Addendum #2, Dated __________ _
Addendum #3, Dated __________ _
Addendum #4, Dated __________ _
Addendum #5, Dated __________ _
Addendum #6, Dated __________ _
Addendum #7, Dated __________ _
Addendum #8, Dated __________ _
PART II:
o NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:_· ___________________ _
AUTHORIZED SIGNATURE: __________ _ DATE: ___ _
TITLE OF OFFICER: ________ _
-19 -
MIAMI-DADE COUNTY
SECTION 4
BID SUBMITTAL FOR:
BLEACHERS FURNISH, DELIVER AND ASSEMBLY
MIAMI-
BD
BID SUBMITTAL FORM
Bid Title: BLEACHER FURNISH, DELIVER AND ASSEMBLY
BID NO.: 8734-1/21
By signing this Bid Submittal Form the Bidder certifies that it satisfies all legal requirements (as an entity) to do business with the County, including all Conflict of
Interest and Code of Ethics provisions in Section 2-11 of the Miami-Dade County Code. Any County employee or member of his or her immediate family seeking to
contract with the County shall seek a conflict of interest opinion from the Miami-Dade County Ethics Commission prior to submittal of a Bid response or application of
any type to contract with the County by the employee or his or her immediate family and file a copy of that request for opinion and any opinion or waiver from the
Board of County Commissioners with the Clerk of the Board. The affected employee shall file with the Clerk of the Board a statement in a form satisfactory to the
Clerk disclosing the employee's interest or the interest of his or her immediate family in the proposed contract and the nature of the intended contract at the same
time as or before submitting a Bid, response, or application of any type to contract with the County. Also a copy of the request for a conflict of interest opinion from
the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County Commissioners, must be submitted with the response to the
solicitation. In accordance with Sec. 2-11.1(s) of the County Code as amended, prior to conducting any lobbying regarding this solicitation, the Bidder must file
the appropriate form with the Clerk of the Board stating that a particular lobbyist is authorized to represent the Bidder. Failure to file the appropriate form in
relation to each solicitation may be considered as evidence that the Bidder is not a responsible contractor.
The Bidder confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the same
goods and/or services and in all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges that award
of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result in your firm not being considered for award.
Pursuant to Miami-Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other legal entity having an officer,
director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a
contract with or receiving funding from the County.
D Place a check mark here only if bidder has such conviction to disclose to comply with this requirement.
LOCAL PREFERENCE CERTIFICATION: For the purpose of this certification, a "local business" is a business located within the limits of
Miami-Dade County (or Broward County in accordance with the Interlocal Agreement between the two counties) that conforms with the
provisions of Section 1.10 of the General Terms and Conditions of this solicitation and contributes to the economic development of the
community in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities
and the support and increase to the County's tax base.
D Place a check mark here only if affirming bidder meets requirements for Local Preference. Failure to complete this certification at this
time (by checking the box above) shall render the vendor ineligible for Local Preference.
LOCAL CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISE CERTIFICATION: A Local Certified Service-Disabled
Veteran Business Enterprise is a firm that is (a) a local business pursuant to Section 2-8.5 of the Code of Miami-Dade County and (b) prior to bid
submission is certified by the State of Florida Department of Management Services as a service-disabled veteran business enterprise pursuant
to Section 295.187 of the Florida Statutes.
D Place a check mark here only if affirming bidder is a Local Certified Service-Disabled Veteran Business Enterprise, A copy of the
certification must be submitted with this proposal.
COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program
For the County's information, the bidder is requested to indicate, at 'A' and 'B' below, its general interest in participating in the Joint Purchase
Program of the County User Access Program (UAP) described in Section 2.21 of this contract solicitation, if that section is present in this
solicitation document. Vendor participation in the Joint Purchase portion of the UAP is voluntary, and the bidder's expression of general interest
at 'A' and 'B' below is for the County's information only and shall not be binding on the bidder.
A. If awarded this County contract, would you be interest in participating in the Joint Purchase portion of the UAP with respect to other
govemmental, quasi-governmental or not-for-profit entities located within the geographical boundaries of Miami-Dade County?
Yes No .,--::---:--._.,-::
B. If awarded this County contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other
governmental, quasi-governmental or not-for-profit entities located outside the geographical boundaries of Miami-Dade County?
Yes No _____ _
Firm Name: ______________________________________________________________________________ __
StreetAddress:. __ -:-::-:.,--_..,.-________________________________________ _
Mailing Address ifdifferent): __________________________________ _
Telephone No. ______________ _ Fax No. ___________ ___
Email Address: _________________ _
Prompt Payment Terms: __ % __ days net __ days
* "By signing this document the bidder agrees to all Terms and Conditions of this Solicitation and the resulting Contract" * (Please see
paragraph 1.2 H of General Terms and Conditions)
Signature: (Signature of authorized agent)
Print Name: __________________ Title: ___________________ _
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAilURE TO SIGN
THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHAll RENDER THE PROPOSAL NON-RESPONSIVE. THE COUNTY
MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCAllY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
-20-
APPENDIX
AFFIDAVITS
FORMAL BIDS
MIAMI-DADE COUNTY BID NO.: 8734-1/21
Miami-Dade County
Department of Procurement Management
Affirmation of Vendor Affidavits
In accordance with Ordinance 07-143 amending Section 2-8.1 of the Code of Miami-Dade County, effective June 1,2008,
vendors are required to complete a new Vend(jf Registration Package, including a Uniform Affidavit Packet (Vendor Affidavits
Form), before being awarded a new contract. The undersigned affirms that the Vendor Affidavits Form submitted with the
Vendor Registration Package is current. complete and accurate for each affidavit listed below_
Federal Employer
Contract No_ : IdentHicalion Number (FEIN):
Contract Title:
Affidavl,ts and legislation/ Governing Body
1~··· Miami-'[)ade-coun'y"Ownership'ijisci(;suie-~----'--".------6.-'---'"MiCirr,i:Oade Coun'y-V;ndorObligatiOnto"C-ou~fy---~-.-.. -.-.
2.
Sec. 2-8.1 of the County Code Section 2-8. I of the County Code
-Mfami:jjadecouiiiiEmp/oymenTO/sclOsur;;' ........ -.--... -. 7.~Mia-mi:Dade-C-oun;ycode·ofBu$lnessEihic$--·-· ..
County Ordinance No, 90-J 33, amendingSecfion 2.8-J Id) (2) of Article I. Section 2-8. Iii) and 2-11 (bl( I) of Ihe County Code lhrolJgh (6)
the County Code and (9) of the County Code and County Ordinance No 00-1 amending
Section 2-11. Jlc} of the County Code
3.' ''i''1iami~D(1(je-Cou':'iyEmpioymeni'rirug=iiee--~ 8. Miami-Dade County Family leave
Article V of Chapter II of the County Code Workplace Certificafion
Section 2-8. J.2Ib) (the County Code
4.--.. Mlam-i:Dade-Couniy-Disabiiity-Noii~Disc_,.Trnln(iii()n------·-9.-· .. Miaml~Dade-Co(jnfYiivingWage·· .-----.-...... --.. -.--.. -.---.
Article t Section 2-8.1.5 Resolution RJ82-00 amending Section 2-8.9 of the County Code
R-385-95
5.--" ·'/v'iiamT-DadeCoun(y-ij-ebarme-ilfolscios·ur;--------·-·----. ·'10. -'M"famf-DadeCountyOomes;/c LeaveandReporfing-'
Section 10.38 of the County Code Article 8. Section IIA-60 1 JA-67 ot the County Code
Printed Name of Affiant Printed Title of Affiant Signature of Affiant
Name of Firm Date
Address of FIrm State Zip Code
Notary Public Information
Notary Public -State of ..... __ . __ .. _._ .. _, .. ___________ .. _. County of ------_._---. -----._ .. _----.---------
Subscribed and swom to (or affirmed) before me this ___________ day of, ------._---20 __ _
by ___ ~_._._ .. ___ __ -----_ .... _---_ .... -He or she is personally known to me 0 or hOS produced Identification 0
Type of identification produced
Signature of Notary Public Serial Number
Print or Stamp of Notary Public Expirallon Date Notary Public Seai
Page 1 of 3
Revised 2111/11
MIAMI-DADE COUNTY
FAIR SUBCONTRACTING PRACTICES
(Ordinance 97-35)
BID NO.: 8734-1/21
In compliance with Miami-Dade County Ordinance 97-35, the Bidder shall submit with the bid proposal a
detailed statement of its policies and procedures (use separate sheet if necessary) for awarding
subcontractors in accordance with Section 1, Paragraph 1.15
o NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT
Signature Date
Page 2 of 3
Revised 2111/11
MIAMI-DADE COUNTY BID NO.: 8734-1/21
SUBCONTRACTOR/SUPPLIER LISTING
(Ordinance 97-104)
Firm Name of Prime Contractor/Respondent: _________________________________ _
1ritle: Bid No.: ______________ _
-----------~------------------------------
This forms, or a comparable listing meeting the requirements of Ordinance No. 97-104 MUST be completed, signed and submitted by all bidders and respondents
on County contracts for purchases of supplies, materials or services, including professional services which involve expenditures of $100,000 or more, and all
bidders and respondents on County or Public Health Trust construction contracts which involve expenditures of $100,000 or more. A bidder or respondent who
is awarded the contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract work to be performed or
materials to be supplied from those identified, except upon written approval of the County.
This form, or a comparable listing meeting the requirements of Ordinance No. 97-104, MUST be completed, signed and submitted even though the bidder or
proposer will not utilize subcontractors or suppliers on the contract The bidder or proposer should enter the word "NONE" under the appropriate heading of
sub form 100 in those instances where no subcontractors or suppliers will be uscd on the contract.
Business Name and Address of First Tier Principal Owner Scope of Work to be Performed by (Principal Owner)
SubcontractorlSubconsultant Subcontractor/Subconsultant Gender Race
Business Name and Address of Direct Principal Owner Supplies/Materials/Services to be (Principal Owner)
Supplier Provided by Supplier Gender Race
-
I certify that the representations contained in this Subcontractor/Supplier Listing are to the best of my knowledge true and accurate
Prime Contractor/Respondent's Signature Print Name Print Title Date
(Duplicate if additional space is needed) FORM 100
Page 3 of 3
Revised 2/11/11