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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Stephen Alexander, City Manager
2001
Kelly Barket Jr., Chief Superintendent of Public Works 11
April 15, 2014 Agenda Item No.:
A Resolution authorizing the City Manager to execute a Joint Participation
Agreement OPA) with the Florida Department of Transportation (FDOT)
for Turf Landscape Maintenance funding in the amount of $3,980.00.
The Mayor and City Commission desire to accept the Joint Participation
Agreement OPA) with the Florida Department of Transportation (FDOT)
for Turf and Landscape Maintenance funding in the amount of $3,980.00
which will be utilized for South Dixie Highway (US-I) from SW 80th Street
to SW S1'h Avenue.
Attachments: Turf and Landscape Maintenance Joint Participation Agreement.
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RESOLUTION NO. ______ _
A Resolution authorizing the City Manager to execute a Joint Participation
Agreement (JP A) with the Florida Department of Transportation (FDOT) for Turf
and Landscape Maintenance funding in the amount of $3,980.00.
WHEREAS, the Mayor and City Commission desire to accept the Joint Participation
Agreement (JP A) with the Florida Department of Transportation (FDOT) for Turf and Maintenance
Funding in the amount of $3,980.00 which will be utilized for South Dixie Highway (US-I) from SW
80th Street to SW 5ih Avenue.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Commission authorizes the City Manager to execute the attached Joint
Participation Agreement (JP A) with the Florida of Transportation (FDOT) for turf and landscape
maintenance.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _ day of April, 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
Florida Departl11ent of Tran{j])ortatiol1
RfCKSCOTT
GOVERNOR
Steve Alexander, City Manager
Attn: Mr. Alfredo Rivero!
CITY OF SOUTH MIAMI
City Hall, 1 st Floor
6130 Sunset Drive
South Miami, FL 33143
1000 NW III Avenue
Miami, FL 33172
Apri! 7,2014
RE: Turf and Landscape Maintenance Joint Participation Agreement
Contract No.: AQR 17
Financial No.: 403394-2-78-02
Subject: Renewal# 2
Dear Mr. Alexander:
ANANTH PRASAD, P.E.
SECRETARY
The Agreement referenced above will expire on September 5, 2014. The
department wishes to renew this agreement for a period of one year, starting on
September 6,2014 and ending on September 5, 2015.lf the City agrees on this
renewal, please execute two (2) originals of the attached documents.
Please leave the date blank on the first page and return the executed
documents along with the City's Resolution back to the Department before April
28,2014.
Should you have any questions concerning this agreement, please contact
me at telephone number (305) 470-5426.
cc: R. Marrero, K. AI-Said, file.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CONTRACT RENEWAL
Contract No.: AQR 17 Renewal: (1 st, 2nd, etc.) 2nd
375-020-23
CONTRACTS ADMINISTRATION
OGC·04/06
------------------------------~~-----------
Financial Project No(s).: _4o_3_3_9_4_-2_-7_8_-_02 _________________________ _
County(ies): _M_ia_m_i_-D_a_d_e ________________________________ _
This Agreement made and entered into this day of " by and between the State of
--(This date 10 oe etlt8lea oy DO I o""li1'tTiy,T'") --
Florida Department of Transportation, hereinafter called "Department", and _C_ity::..-o_f_S_o_ut_h_M_ia_m_i ________ _
hereinafter called "Contractor". ------------------
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on this_6_-= day of September 2012
(This date to be entered by DOT only)
entered into an Agreement whereby the Department retained the Contractor to perform Maintenance of all Turf
and landscape areas within the Department's right of way, having the limits specified on Exhibit "B" of the ----
original contract.
___________________________________________________ ;and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement for a period beginning the day of
September ' 2014 and ending the 5 day of September ,2015
at a cost of $ 3,980.00 ------------------------
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
Name of Contractor
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTAT!ON
City of South Miami
BY:
Contractor Name and Title District Secretary or Designee (Signature)
BY: Title:
Authorized Signature
-.-.-_-.,,..,,,-........,.. _____________ (SEAL) legal: ______________ _
Name of Surety
City State Fiscal:
~----~~~~~~--~-~--------Approval as to Availability of Funds
By:
Florida Licensed Insurance Agent or Date
Attorney-In-Fact (Signature)
Countersig ned:
Florida Licensed Insurance Agent Date
STATE: OF FLORIDA DEPARTMENT OF TRANSPORTATION
ENERIFY
375-040-68
PROCUREMENT
06111
Contract No: AQR 17
Financial Project No( s): -'...40=3=3=9:...:4'-'-2=--..!-7;::..8-..;::0=2 _______________ _
Project Description: Maintenance of all Landscape and/or turfed areas within the
Department's Right of Way, having the limits described on Exhibit "8" of the original
contract.
Vendor/Consultant acknowledges and agrees to the following:
Vendor/Consultant:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the
Vendor/Consultant during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing
services pursuant to the state contract to likewise utilize the U.S.
Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the subcontractor
during the contract term.
Company/Firm: City of South Miami
Authorized Signature:
Title:
Date:
I
Exhibit fiB"
Project Limits & Financial Summary
Below are the PROJECT limits and acreage of the areas to be maintained by the CITY under this
Agreement.
STATE ROAD ROAD NAME FROM TO
5 I South Dixie Highway lW 801h Street SW Sih Avenue
----_ .. _-----_ ... _ ....... _._ .............. ,,--_ ... -'---.-._,,_ .........
... ~. r Item Description Quantity # Total Current Total CAC) Cycles (AC) Unit Price
Mowing small machine
--i--"
(E10443) 1.23 18 22.14 $45.00 $996.30
Mowing intermediate
... _-
machine (E104 4 4) 0.167 18 3.006 $20.00 $60.12
--_ ... .....• _._._---_ ... .... -
Litter Removal
(E110 30) 1.397 18 25.146 $13.00 $326.90
-_ .. _--..... ,
Edging & Sweeping 2.666 18 47.988 $10.00 $479.88 (E110 321)
" .. "-........... --.. --.. _---_._,
Landscape Maintenance 0.147 12 1.764 $1,200.00 $2'1~ (E580 3 2)
$3,980.0L
TOTAL ANNUAL AMOUNT ELIGIBLE FOR REIMBURSEMENT: $3,980.00
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and thc City of South Miami
Financial Project # 403394-2-78-02
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