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_Ha1 2 3 ~ 10 City of South Miami Regular City Commission Minutes March 18 , 2014 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) C. ROLL CALL 11 The following members of the City Commission were present: Mayor Stoddard, Vice 12 Mayor Harris, Commissioner Welsh, Commissioner Liebman, Commissioner Edmond. 13 14 Also in attendance were: City AttorneyThomasF. Pepe, Esq., City Manager Steven 15 Alexander, City Clerk Maria M. Menendez, CMe. l~ 26 D. MOMENT OF SILENCE E. PLEDGE OF ALLEGIANCE F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN REGISTERED WITH THE CITY CLERK J. CITY ATIORNEY'S REPORT ill·· 6:45 pm -Attorney-Client Session 27 The meeting was resumed after the Attorney-Client Session finished. 28 29 Mr. Pepe reported on the following cases among other comments: Martinez de 30 Castro, and Dr. Mirabile. 3t 35 36 38 G. PRESENTATIONS ill Employee Service Awards This presentation was postponed. CITY COMMISSION MINUTES March 18, 2014 1 3 4 ~ 7 H. APPROVAL OF MINUTES a) Minutes of March 4, 2014 The Minutes of March 4, 2014 were approved as presented. I. CITY MANAGER'S REPORT 8 Chief Landa addressed the Commission about the trophy presented to the City of 9 South Miami Police Department in recognition of the fastestdo&. 1~ 12 13 14 15 1~ 18 K. PUBLIC REMARKS The following individuals addressed the Commission: Claudia Hauri, Marice Chael, Lew Sellars, Deltravis Williams, Sharon McCaIrU\~vonne B~~~man, Antoinette Fisher, Rodney Williams, Dick Ward, Beth Schwartz. ,--~ -:,'~ L. COMMISSION REPORTS, DISCUSSIOI\J& REMARKS' . 19 These were some of the Commission Remarks: reql.Jest to have agenda items 20 printed on both sides; comments about the proposed chairs for· the Chambers; reminder of 21 workshop for April 12. B M. CONSENT AGENDA 2;' A Resolution authorizing theCityManager to purchase three new vehicles for the City's Code Enforcement fleet replacement program. 3/5 (City Manager-Planning & Zoning) 26 27 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 28 Resolution No. 39-14-14133 authorizing the City Manager to purchase three new vehicles for 29 the City's Code Enforcement fleet replacement program, passed by a 5 -0 vote: 30 Yea: Nay: CITY COMMISSION MINUTES March 18, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2 1 3. A Resolution authorizing the City Manager to approve a change order for the construction of a playground structure at Marshall Williamson Park under the contract with Advanced Recreational Concepts, LLC. 3/5 (City Manager-Parks & Recreation) 2 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 3 Resolution No. 40-14-14134 authorizing the City Manager to approve a change order for the 4 construction of a playground structure at Marshall WiliiamsollPark under the contract with 5 Advanced Recreational Concepts, LLC, passed by a 5 -0 votez>' 6 9 Yea: Nay: Mayor Stoddard Vice MayorHarris Commissioner Welsh CommissiOner Liebman Commissioner Edmond None 4. A Resolution authorizing the. City Manager to expend $16,700 with J.A.M. Welding Service, Inc. for repairs and refurbishment to the Street Sweeper Unit 20-27. 3/5 (City Manager-Public Works) 10 Moved by Mayor Stoddard,seconded by Commissioner Welsh, the motion to approve 11 Resolution No.41-14-14135 aut~orizing the City Manager to expend $16,700 with J.A.M. 12 Welding ServiCe, Inc. for repairsandrefurbishmentto the Street Sweeper Unit 20-27, passed 13 by a 5-:0;vote: 14 16 17 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 5. A Resolution declaring that the personal property, described in the attached list, is "surplus" and authorizing the City Manager to sell the "surplus" items at auction. 3/5 (City Manager-Central Services) CITY COMMISSION MINUTES March 18, 2014 3 1 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 2 Resolution No. 42-14-14136 declaring that the personal property, described in the attached list, 3 is "surplus" and authorizing the City Manager to sell the "surplus" items at auction, passed by a 4 5 -0 vote: 5 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None , ,'.,. >. 6. A Resolution authorizing Election Advertisements. (City Manager) the City Manager to payt~e Miami Herald for 3/5 8 9 Moved by Mayor Stoddard, second.ed by Commissioner Welsh, the motion to approve 10 Resolution No. 43-14-14137 authorizingtheCity Managerto pay the Miami Herald for Election 11 Advertisements, passed by a 5 -0 vote: .. 12 17 Yea: Nay: N. RESOLUTION(S) Mayor Stoddard Vice May()r Harris Commissioner Welsh Commissiol1er Liebman C()mmissioner Edmond None 1. A Resolution relating to budget; authorizing a transfer of $5,000 from Parks and Recreation Improvement Fund to the Code Vehicle Fund Account. 3/5 (City Manager-Planning & Zoning) 18 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 19 Resolution No. 44-14-14138 authorizing a transfer of $5,000 from Parks and Recreation 20 Improvement Fund to the Code Vehicle Fund Account, passed by a 3 -2 vote: 21 Yea: CITY COMMISSION MINUTES March 18, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh 4 3 Nay: Commissioner Liebman Commissioner Edmond 7. A Resolution relating to budget; authorizing a transfer not to exceed $65,000 from Parks and Recreation Improvements account to Capital Improvements account. 3/5 (City Manager) 4 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve A 5 Resolution authorizing a transfer not to exceed $65,000 from Parks and Recreation 6 Improvements account to Capital Improvements account, failed bya 0 -5 vote: 7 10 Yea: Nay: None MayorStoddard Vice MayorHarris . CommissionerWelsh Commissioner Liebmah Commissioner Edmond 8. A Resolution authorizing the City Manager to enter into an Agreement with Galloway Office Supplies & Furniture to purchase chamber seating. 3/5 (City Manager) 11 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to table A 12 Resolution.allthorizing the City Manager to enter into an Agreement with Galloway Office 13 Supplies&Furnituretopurchasechamber seating; passed by a 5 -0 vote: 14 Yea: Nay: 15 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 16 Quasi-Judicial Warning: The following matter is considered to be quasi-judicial and you may 17 not have any ex parte communication, whether verbal or in writing, with anyone until the 18 quasi-judicial matter is resolved and the meeting is adjourned. You are advised to review the 19 full warning that can be found at the end of this agenda. ~~ 9. A Resolution approving a plat to allow for the Subdivision of the property CITY COMMISSION MINUTES March 18, 2014 5 located at 5980 SW 81 Street, South Miami, Florida. 3/5 (City Manager-Planning & Zoning) 1 2 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 3 Resolution No. 45-14-14139 approving a plat to allow for the Subdivision of the property 4 located at 5980 SW 81 Street, South Miami, Florida, passed by a 5 -0 vote: 5 8 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh. Commissioner Liebman Commissioner Edmond None A Resolution authorizing the City Manager>to contract with International Data Consultants. 3/5 (CitylVlanager-1 DC) extend \th~·month-to-month 9 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 10 Resolution No. 46-14-14140 authorizing the City Manager to extend the month-to-month 11 contract with International. Data Consultants, passed by a 5 -0 vote: 12 15 Yea: Nay: ',' -;." '. Mayor Stpdd~rd . Vice MayorHarris ComroissionerWelsh CommissionerLiebman Commissioner Edmond None 11. A Resolution recognizing the desire of the residents of the City of South Miami for greater emphasis on residential neighborhood traffic enforcement in the context of community policing. 3/5 (Mayor Stoddard) 16 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 17 Resolution No. 47-14-14141 recognizing the desire of the residents of the City of South Miami 18 for greater emphasis on residential neighborhood traffic enforcement in the context of 19 community policing, passed by a 5 -0 vote: 20 Yea: CITY COMMISSION MINUTES March 18, 2014 Mayor Stoddard 6 5 Nay: Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None O. RESOLUTION(S) PUBLIC HEARING(S) 13. A Resolution authorizing the City Managerto enter into a multi-year contract with Redflex Traffic Systems Inc. for providing red light enforcement cameras and support at identified intersections within the City of South Miami. 3/5 (City Manager-Police) 6 Redflex Traffic Systems representative addressed the Commission to answer 7 questions. 8 9 The public hearing was opened and the following individualsi>~ddressed the 10 Commission: Sharon McCain, Marice Chael, Beth Schwartz, Antoinette Fischer, Yvonne 11 Beckman. 12 13 Moved by Mayor Stoddard, seconded by Vice Mayor Harris,the motion to approve 14 Resolution No. 48-14-14142 authorizing the City Manager to enter into a multi-year contract 15 with Redflex Traffic Systems Inc. for providing red light enforcement cameras and support at 16 identified intersections within the City of South Miami, passed by a 5 -0 vote: 17 20 . Yea: Nay: MayorStoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 14. A Resolution authorizing the City Manager to enter into a three (3) year contract with South Miami United F.e. Inc., for the management of youth soccer programs at Downrite/South Miami Park. 3/5 (City Manager) 21 The public hearing was opened and the following individual(s) addressed the 22 Commission:: Sharon McCain 23 CITY COMMISSION MINUTES March 18, 2014 7 1 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 2 Resolution No.49-14-14143 authorizing the City Manager to enter into a three (3) year contract 3 with South Miami United F.e. Inc., for the management of youth soccer programs at 4 Downrite/South Miami Park, passed by a 5 -0 vote: 5 Yea: Nay: 6 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 7 Quasi-Judicial Warning: The following matter is. considered to be quasi-judicial and you may ~ . .~. 8 not have any ex parte communication, whet~.¢r verbal or in writing, v.iith anyone until the 9 quasi-judicial matter is resolved and the meeting is adjourned. You are advi~ed to review the 10 full warning that can be found at the ehdpf this agenda:'T: H 13 12. A Resolution for Special. Use Approval to expand a general restaurant at 5701 Sunset Drive, Shops at Sunset Place Unit A01A; within the Specialty Retail "SR", Hometown District Overlay "HD-OV". 4/5 (City Mal1ager-Planning&Zoning) 14 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 15 Resolution No. 50-14-14144 for Special Use Approval to expand a general restaurant at 5701 16 Sunset DrivE!,Shopsat Sunset Place Unit A01A, passed by a 5 -0 vote: 17 22 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None P. ORDINANCE(S) THIRD READING(S) PUBLIC HEARING(S) 15. An Ordinance amending Section 4-2(a) of the City Code changing distance requirements regarding alcohol sale and service. (Deferred 1/7/14) 3/5 (Mayor Stoddard) CITY COMMISSION MINUTES March 18, 2014 8 1 The public hearing was opened and the following individuals addressed the 2 Commission: Yvonne Beckman, Sharon McCain, Dick Ward, Beth Schwartz, Antoinette Fischer. 3 4 Mayor Stoddard presented proposed amendments to the ordinance which were 5 unanimously approved. 6 7 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve as 8 amended Ordinance No. 02-14-2180 amending Section 4-2(a)o(the City Code changing 9 distance requirements regarding alcohol sale and service, p(issed by a 4 -1 vote: 10 H 15 Yea: Nay: Mayor Stoddard Vice MayorHarris Commissi()her Liebman Commissiober Edmond Commissi()ner Welsh Q. ORDINANCE(S} SECOND READING(S) PUBLIC HEARING(S) 16. An Ordinance amending the Land Development Code, Section 20-6.1 (B}(2}(d) changingthe time of the planning Board meetings.'. 3/5 (City Attorney) 16 Mr. Pepe presented this item. 17 18 The public hearing was opened and the following individual(s) addressed the 19 Commissiof): Yvonne Beckman. 20 21 The public hearing was opened and the following individual(s) addressed the 22 Commission: Yvonne Beckman 23 24 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 25 Ordinance No. 03-14-2181 amending the Land Development Code, Section 20-6.1 (B}(2}(d) 26 changing the time of the Planning Board meetings, passed by a 5 -0 vote: 27 Yea: Nay: CITY COMMISSION MINUTES March 18, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 9 1 2 Quasi-Judicial Warning: The following matter is considered to be quasi-judicial and you may 3 not have any ex parte communication, whether verbal or in writing, with anyone until the 4 quasi-judicial matter is resolved and the meeting is adjourned. You are advised to review the 5 full warning that can be found at the end of this agenda. ~ 8 9 10 17. An Ordinance related to a request for a zoning map amendment to the City of South Miami official zoning map, to re-zone the Agency owned property assemblage referred to as the Marshall Williamson properties, folio numbers 09-4025-000-0850; 09-4025-000-0852jand 09-4025-065-0090, from a current zoning designation of IRS-4" (Single-Family) to the IRM-18" (Low Density Multi-Family Residential) to alloW for additional.residential dwelling units within the Madison Square Mixe(jtUse DevelopmentProject. 5/5 . ···(City Attorney-SMCRA) Mr. Brimo presented theitem. 11 The public hearing was opened and the following individuals addressed the 12 Commission after being duly sworn: ArquitectLl.1igi Vitalini and Mr. Sol with Green Mills, Pastor 13 James, Yvonne Beckman, ClalJdia Hauri,Levy KeIIY~.Antoinette Fisher, Deltravis Williams, Marice 14 Chael, Sharon McCain, RodneyWiliiams, B~th Schwartz,L.Clshwanda Williams, Denise Covington. 15 16 Moved by MayorStoddard~seconded by\(lce Mayor Harris, the motion to defer An 17 Ordinance related to a reql.1est forazoning map amendment to the City of South Miami official 18 zoning map,t6re,'-~0I1e the Agency owned property a?semblage referred to as the Marshall 19 Wiliiamsonprbpehles,Jolio numbers 09-4025'-000-0850; 09-4025-000-0852; and 09-4025-065- 20 0090, frbma current zoning designation of "RS-4 11.(Single-Family) to the IRM-18" (Low Density 21 Multi-Family Residential) to allow for additional residential dwelling units within the Madison 22 Square Mixed;.Use Development Project, passed by a 5 -0 vote: 23 Yea: Nay: R. ORDINANCE(S) FIRST READING Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 18. An Ordinance repealing section 2-22, term limits of board and committee CITY COMMISSION MINUTES March 18, 2014 10 members. 3/5 (Mayor Stoddard) 1 2 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 3 An Ordinance repealing section 2-22, term limits of board and committee members, passed by 4 a 5 -0 vote: 5 8 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh / Commissioner Liebman Commissioner Edmond None 19. An Ordinance investing authority in the City Manager 'to amend the City of South Miami Personnel Rules if not inconffjct~ith Chapter 16A. 3/5 (City Manager-HR) . 9 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve An 10 Ordinance investing authority in the City Managerto.amend the City of South Miami Personnel 11 Rules if not in conflictvvithChapter 16A, passed by.aS-0 vote: . 12 15 Yea: Nay: ; /' Mayor Stoddard Vice Mayor Harris Commissioner Welsh CommissfonerLiebman Commissioner Edmond None 20. An Ordinance amending section 2-24, including subsections (b), (cH10) and (11), (eH3H4) and (h) of the City of South Miami's code of ordinances. 3/5 (City Attorney) 16 The Commission discussed various amendment recommendations to be brought 17 back at second reading. 18 19 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve An 20 Ordinance amending section 2-24, including subsections (b), (c)(iO) and (l1L (e)(3)(4) and (h) of 21 the City of South Miami's code of ordinances, passed by a 5 -0 vote: 22 CITY COMMISSION MINUTES March 18, 2014 11 Yea: Nay: S. ADJOURNMENT 3 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 4 QUASI-JUDICIAL WARNING: THE FOLLOWING MATTER ISCONSIDERED TO BE QUASI-JUDICIAL 5 AND YOU MAY NOT HAVE ANY EX PARTE COMMUNICATION, WHETHER VERBAL OR IN 6 WRITING, WITH ANYONE UNTIL THE QUASI-JUDICIAL MATTER IS RESOLVED AND THE 7 MEETING IS ADJOURNED. "EX PARTE "MEANS ANY WRITTEN OR VERBAL COMMUNICATION 8 THAT IS NOT RECEIVED BY YOU AT A DULY NOTICE PUBLIC MEETING TO ADDRESS THE 9 MATTER. YOU ARE PROHIBITED FROM MAKIN(jJ\NY INDEPENDENT IN~~SIIGATION. THIS "" .,.' .' . . ';' " '; .. '~ " :',-- 10 INCLUDES SITE VISITS. ALL INFORMATION THAT YOU OBTAIN ON THIS MATTER MUST COME 11 TO YOU AT THE DULY NOTICED PUBLIC HEARING DURING WHICH THE APpLIcANT HAS AN ,. " 12 OPPORTUNITY TO HEAR AND SEE EVERYTHING THAT YOU HEAR OR SEE. IF THERE IS A BREAK 13 IN THE MEETING, YOU MAY NOT ALLOW. OTHERS, TO SPEAI<TO YOU ABOUT THE MATTER OR 14 PROVIDE YOU WITH ANY INFORMATION ABOUT THE MATTER;>IF THE MATTER REQUIRES 15 MORE THAN ONE HEj\RIi'JG;;YOlJ MAY NOT DlSCUSSlHE MATTER WITH ANYONE, UNTIL THE 16 MATTER IS RESOLV~[lBY A FINAL WRITTEN RESOLUTIONOR,.IF APPLICABLE, ORDINANCE. IF 17 YOU RECEIVE AN EMAil. OR ANY WRITTEN OR PRINTED INFORMATION ABOUT THE MATTER 18 BEFORE THEHE,':\RING,,{OUARENOT ALLOWEDIO RESPOND TO IT AND YOU ARE REQUIRED 19 TO IMMEDIATELYPROVIDEACOPYOFANY WRITTEN COMMUNICATION OR DOCUMENT YOU 20 RECEIVECdNCE~NI'NGTHIS MATTER TOTHECITYCLERK AND THE PLANNING AND ZONING 21 DIREctOR. IF YOURECEIVE ANY EX PARTE COMMUNICATION, YOU ARE REQUIRED TO 22 DISCLOSE IT AT THE PUBLIC HEARING. THE CONTENTS OF ALL VERBAL EX PARTE 23 COMMUNICATION MUST BE REDUCE TO WRITING WHICH MUST INCLUDE THE IDENTIFY THE 24 PERSON COMMUNICATING WITH YOU, AS WELL AS THE DATE, TIME AND PLACE WHERE THE 25 COMMUNICATION TOOK PLACE. THIS DOCUMENT MUST BE DELIVERED TO THE CITY CLERK 26 AND THE PLANNING AND ZONING DIRECTOR AS SOON THEREAFTER AS POSSIBLE. 27 28 29 Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES March 18, 2014 12 Approved Philip K. Stoddard Mayor To: Date: From: Re: CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission March 18, 20 14 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering March 4, 2014 -March 17, 2014 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. a. Finance: i. Finance continues working with the City's new financial auditors. Finance has received a DRAFT of the CAFR and continues working with the auditors on making the needed adjustments. ii. The City's parking contractor has installed the first test Wi-Fi modem within the digital parking meter. The Wi-Fi modem continues working without issue. The City's Public Works Department continues working with FPL on obtaining the approval to use two of their respective poles and having them bring the antennas power. iii. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. iv. Finance is working to close the month of February and complete the monthly reconciliation. The check register has currently been posted on the City's website and the Budget to Actual Monthly report is expected to be posted before the March 18, 2013 Commission Meeting. -2 -City Manager's Report to the Commission for March 18,2014 Central Services: Marshall Williamson Basketball Court RFP: As a result of the site and installation issues at Marshall Williamson Park involving the playground equipment, the proposal received for this RFP was rejected. Currently there is no space for the basketball half-court court at the playground site. i. Sidewalk Repair; Marshall Williamson Park: Finalized a Scope with Parks and CIP for a planned solicitation. The project is estimated at under $2SK, which falls under the threshold for a formal RFP. Since the project is funded by a CDGB grant, Miami-Dade County PHCD must review and approve the Invitation to Quote prior to advertising. PHCD received the ITQ on March 14th . ii. Soccer RFP: The award recommendation for this project is scheduled for the March 18 Commission meeting. iii. Enterprise Fleet Leasing: Attended a preliminary meeting with representatives from Enterprise Leasing to determine if their fleet leasing program will work for the City. Finance and Public Works also attended. Further analysis is required; both parties will be exchanging data with the intention of scheduling another meeting. iv. Parking RFP: Began working on a scope for a Parking Management RFP. When completed, the RFP will be forwarded to the City Attorney for review. v. Red Light Cameras: Reviewed the City of Clearwater red light camera contract with the City Attorney to determine if the agreement is suitable for a piggyback procurement. The agreement is being presented for award at the March 18 Commission Meeting. vi. Towing: Reviewing a City of Coral Gables contract for towing services. The City Attorney determined the agreement is suitable for a piggyback procurement. vii. Chamber Renovations: Solicited quotes for chamber seating and related items from a State of Florida piggyback contract. The chamber seating award recommendation is scheduled for the March 18 Commission meeting. -3 -City Manager's Report to the Commission for March 18,2014 Code Enforcement Office: Following are highlights for the Code Enforcement Division for March 3 -March 14, 2014: I. Bi-weekly statistics: a. Responded to over 22 complaints. b. Issued more than 20 Courtesy Civil Infraction Notices. c. Issued ~Notices of Civil Infraction. d. Removed 42 Illegal Signs from the City. e. Reviewed 62 Building permits. f. Proactive Inspections 127. g. Re-Inspections 55. h. Cases Closed H. i. Graffiti Tags 1. II. Fines and Fees collected through the Code Enforcement Division for the month of March 20 14: (To be provided at the end of the month). III. Local Business Tax Compliance Office: In the month of February (3/3/2014 -3/14/2014): a. NEW LICENSES b. NEW LIENS c. INSPECTIONS d. RENEWAL FEES COLLECTED e. NEW LICENSES (BTR's) REVIEWED f. BTR's Printed Total amount (27) ( 18) (71 ) ( 19) ( 180) g. Florida League of Cities Insurance Report -Completed Special Events Division: Total amount collected $ 6,645.43 $ 2,010.00 $ 9,283.42 The following are the results for the Special Events Division for March 3, 2014 -March 16, 2014: • Collaborated with South Miami Hospital on the Community Health Fair event which was held on Saturday, March 8, 2014, at Palmer Park. • Collaborated with Sallie Byrd from Florida Heart Research Institute on Bark for Your Heart event, that was held on Sunday, March 16, 2014, in the downtown area of South Miami. • Collaborating with Miami Children's Hospital on a Bike Rodeo for late April, or early May, 2014. -4 -City Manager's Report to the Commission for March 18,2014 • Collaborating with Human Resources Department in placing volunteers in different departments. • Processed five (5) garage sale permits requests for this time period. • Reviewed and processed lLlien search requests for Code Enforcement Department, for this period of time. • Processed/recorded ~ liens and .Q lien releases for this time frame. The following are the accomplishments for the Police Department for the time period March 1st through March 16th , 2014: Chiefs Office i. On March· 3rd Chief Landa made the following promotions Officer Louis Fata to Major, Lt. Larry Corbin to Captain, Lt. John Barzola to Captain and Sgt. Jesus Aguiar to Lieutenant; ii. Due to the listed promotions several changes were made to the structure within the Department. Major Fata was placed in charge of Professional Compliance and Accreditation, Capt. Corbin was placed in charge of the Operations Division and Capt. Barzola was placed in charge of the Administration Division. Lt. Aguiar was named the Administrative Lieutenant in Patrol and Lt. Morton was placed as the afternoon shift commander. Lt. Rodriguez was placed in charge of the Criminal Investigations Unit; iii. On March 6th Chief Landa and his Staff along with the Asst. City Manager conducted a staff walk in the commercial business district along Sunset Drive; iv. Chief Landa has begun conducting research of commercially available body cameras and vehicle recording systems for Uniform Patrol Officers. Uniform Patrol Division i. A total of 27* arrests; 12 felonies, I I misdemeanors, 02 traffic, and 02 warrant served; ii. Of those 27 arrests, 06 were narcotics related, 03 for cocaine possession and 03 for marijuana possession; *Department total -5 -City Manager's Report to the Commission for March 18,2014 Community Police Unit* i. CPU Officers conducted the following details in the CRA area; 20 Park and Walks, 17 Citizen Contacts, 0 I Community Meetings, signed up 15 more businesses for the BEAT program and conducted 89 Watch Orders; *Reporting dates from 02/17 to 03/02 Criminal Investigations Division i. On Thursday March 13 th , a subject was arrested for leaving the scene of an accident. The subject was driving a vehicle and ran a red light at the intersection of 62 Av & South Dixie Hwy striking another vehicle. The accident left 3 victims with serious injuries including one who had to be air lifted. The subject's vehicle had rolled over upon impact and came to rest on its side. The subject managed to slide out of the driver's side window and fled on foot into a nearby residential area. After officers and detectives established a perimeter, he was taken into custody a short time later. ii. A subject was arrested and charged with burglary to an occupied vehicle. This subject entered into the rear of a vehicle which was occupied by the owner who was sitting in the driver's seat. Once the subject saw the victim he fled on foot. A BOLO was issued and moments later the subject was observed by officers attempting to gain entry to several other vehicles blocks away. The subject was taken into custody and upon being interviewed by detectives, he admitted to committing several other vehicle burglaries in the area for which he was charged. iii. Detectives have identified a subject who has been commlttmg fraud at several local businesses. This subjected has netted in excess of $125,000.00 from the fraudulent activities. An arrest in this case is imminent. Support Services Division Services Division: Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property & Evidence Management; i. Narcotics cases from 20 I 0-20 I I reviewed for closed cases and items are being compiled for destruction. Paperwork prepared for judge's authorization for destruction; ii. Completed radio reprogramming and re-banding for digital conversion; iii. Began de-stripping and re-stripping 20 I I police vehicles; iv. Order was placed for new police vehicles from 2013-14 budget -6 -City Manager's Report to the Commission for March 18, 2014 Professional Standards Division I. Process continued for numerous applicants for Police Officer. Human Resources Please be advised that no "significant" events have occurred in the Human Resources Department since the March 4, 2014 Commission meeting. We will continue to maintain our activity and project status reports, which can be made available at your request. PUBLIC WORKS DEPARTMENT Engineering and Construction Division Bus Shelters: Bus shelter on 59th Place Progressing. Construction of the bus shelter on Sunset Drive is progressing as well. Utilities confirmed that the conduits are abandoned. No relocation or change order is required. Sunset Drive Striping: Contract documents are under review by the City Attorney. Upon execution, a purchase order will be issued. SW 7rd Street Sidewalk Improvements: Purchase Order was issued. Shop drawings were submitted. SW 60th Street Sidewalk: Purchase order was issued. Contractor was given NTP to begin. Police Parking and Fueling Facility Improvement: A purchase order was issued. Design is underway. Dog Parl< -Survey of adjacent land received. Project is progressing. Sylva Martin Window Replacement-Resolution to award selected contractor approved by Commission 1/21 I 14. Contract is in the process of being executed. City Hall Sewer Connection: A PO was issued and NTP was given to the contractor. Contractor to coordinate a preconstruction meeting required by WASD. Manor Lane Traffic Calming: Design plans were submitted to the City. A meeting with residents is scheduled for 2/17/14. A survey is to be distributed to collect resident concurrence, per County requirement. -7 -City Manager's Report to the Commission for March 18,2014 SW 61 Avenue Drainage Improvements: Resolution was approved. The contract is being executed. RFP's are being prepared for the following projects: • Dorn Avenue Drainage Improvements • Road Resurfacing • Sidewalk Improvements • Paver Repairs Public Works Attachment A i. Delivered 2 new garbage containers to residents as requested. ii. Relocated Microfilm equipment to Central Services and repaired an electrical outlet as requested. iii. Met with various vendors for the upcoming renovations to the Commission Chamber. iv. Repaired a CatS cable in the Public Works office. v. Repaired the door to the interview room at the Police Department as requested, emergency basis. vi. Replaced S toilet seat covers throughout the bathrooms in the Police Department as requested. vii. Repaired the toilet valve in the Police Chief bathroom and repaired the towel paper dispenser. viii. Installed 12 frames on the walls in the Police Chief office as requested. ix. Cleaned 12 AlC returns and painted 32 AlC vents in the Police Department. x. Called AlC Company to repair AlC in the garage at the Police Department, emergency basis. xi. Adjusted 16 light timers throughout City Facilities due to Daylight Savings. xii. Re-programmed 3 punch card clocks due to Daylight Savings. xiii. Installed and I I Ovoltl20Amp outlet for the copier in the Sylva Martin Bldg. as requested. xiv. Removed S CatS cables as requested in the IT office. xv. Removed and relocated several frames throughout City Hall, repaired and painted the walls as requested. xvi. Repaired an electrical outlet in classroom #1 at the Head Start facility as requested. xvii. Obtained quotes for the water gutters for the Sylva Martin Bldg. as requested. Planning Department The following is the Planning department update for the March 18, 2014 Commission meeting. Please be advised that no "significant" events have occurred in the Planning Department since the March 4, 2014 Commission Meeting. We will continue to maintain bi-weekly activity and project status reports, which can be made available at your request. -8 -City Manager's Report to the Commission for March 18,2014 Parks and Recreation Department The following is the Parks and Recreation department update for the March 18, 2014 Commission meeting. Please be advised that no "significant" events have occurred in the Parks and Recreation Department since the March 4, 2014 Commission Meeting. We will continue to maintain bi- weekly activity and project status reports, which can be made available at your request.