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_Ha1 2 3 g 10 11 12 13 14 15 16 17 l~ 30 City of South Miami Regular City Commission Minutes March 4, 2014 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) (2) C. ROLL CALL ,,~ The following members of the City Commission were present: Mayor Stoddard, Commissioner Welsh, Commissioner Liebman, Commissioner Edmond. The following member(s) of the City Commission were absent: Vice Mayor Harris Also in attendance were: City Manager Steven Alexander, City Attorney Thomas F. Pepe, Esq., City Clerk Maria M. Menendez, CMe. D. MOMENT OF SILENCE E. PLEDGE OF ALLEGIANCE F. LOBB),IST(SlADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN REGISTERED WITH THEOTY CLERK G. PRESENTATIONS ~ Miami-Dade County Commissioner Xavier Suarez addressed the Commission informing that the County has allocated $535,000 for resurfacing improvements and sidewalk construction on SW 80th street. H. APPROVAL OF MINUTES a) Minutes of February 12, 2014 31 The Minutes of February 12, 2014 were approved as amended. ~~ b) Minutes of February 18, 2014 c) Minutes of February 21, 2014 CITY COMMISSION MINUTES March 4, 2014 1 1 2 4 5 6 8 9 The Minutes of February 18 and 21, 2014 were approved as presented. I. CITY MANAGER'S REPORT (See attached) J. CITY ATTORNEY'S REPORT 10 The City Attorney reported on: the Metro South ca~e, informing that they had paid 11 the City for storage fee; YMCA litigation; Martinez de Castro case; regarding a forfeiture case. 13 K. PUBLIC REMARKS 14 15 The following individuals addressed the Commission: Nick Stieglit~~ Dean Whitman, 16 Annik Steinberg, Margaret Sotham, David Victoria, Helen Witty, Dick Ward, John Edward Smith, 17 Rodney Williams, Denise Covington, Deltravis Williams,Lashawnda Williams. L COMMISSION REPORTS, DISCUSSION & REMARKS 20 21 The following is a summary of Commis.sion Remarks: the importance of having DUI 22 check points; a letter sent by a resident regarding traffic issues caused by DUI check points was 23 read into the records, followed by further comm~llts regarding DUI check points; ~~ 28 M. CONSENT AGENDA 1. A Resolution verifying the amendments to the City of South Miami Charter passed by referendum on February 11, 2014, and incorporating them into the City's Charter. 3/5 (City Attorney) 29 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 30 Resolution No. 29-14-14123 verifying the amendments to the City of South Miami Charter 31 passed by referendum on February 11, 2014, and incorporating them into the City's Charter, 32 passed by a 4 -0 vote: 33 Yea: CITY COMMISSION MINUTES March 4, 2014 Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond 2 3 Nay: None 3. A Resolution authorizing the City Manager to execute the fiscal year 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Agreement for the purchase of six laptop computers for South Miami Police Officers. 3/5 (City Manager-Finance/Grants) 4 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 5 Resolution No. 30-14-14124 authorizing the City Managert0~xecute the fiscal year 2014 6 Edward Byrne Memorial Justice Assistance Grant (JAG) Agr¢eHwnt for the purchase of six 7 laptop computers for South Miami Police Officers, passed by a 4 -:0 vote: 8 11 Yea: Mayor St()ddard Commissioner Welsh CommissionerLiebman Commissioner. Edmond 4. A Resolution authorizing the City Manager to approve a change order for the construction of a bus shelter on Sunset Drive under the contract with Sanchez Arango Co. ... 3/5 (City Manager-Public Works) 12 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 13 Resolution No. 31-14-14125 authorizing the City Manager to approve a change order for the 14 constructionofaqus shelter 6nSunset Drive under-the contract with Sanchez Arango Co., 15 passed by a 4 -0 vote: 16 21 Yea: Nay: N. RESOLUTION(S) Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2. A Resolution relating to the review and acceptance of the Annual Report of the RRC 57th Avenue LLC [Red Road Commons]. 3/5 (City Manager-Planning & Zoning) CITY COMMISSION MINUTES March 4, 2014 3 1 This item was pulled from the Consent for further clarification regarding security. 2 The City Manager recommended deferral of the item until the Chief has a chance to meet with 3 the Red Commons Management and then they could readdress the issues. 4 5 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to defer A 6 Resolution relating to the review and acceptance of the Annual Report of the RRC 57th Avenue 7 LLC [Red Road Commons], passed by a 4 -0 vote: 8 11 12 13 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None 5. A Resolution authorizing the City Manager to enter into a contract with J & M Parking Lot Maintenance, Inc. for a contract price not to exceed'$l1,226.27 for the Sunset Drive (Red Road to US 1) Striping Improvements. 3/5 (City Manager-Public Works) This item was pulled from the Consent for further discussion. 14 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 15 Resolution No. 33-14-14127 authorizing the City Manager to enter into a contract with J & M 16 Parking Lot Maintenance,lnc.for acontract price not to exceed $11,226.27 for the Sunset Drive 17 (Red Road to US 1)Striping Improvements/passed bya 4 -0 vote: 18 21 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None 6. A Resolution appointing Donald Jackson to serve on the South Miami Community Redevelopment Agency (SMCRA) Board for an unexpired term ending May 3, 2014. 3/5 (City Commission) 22 a) A Resolution appointing Lashawnda Williams to serve on the South Miami 23 Community Redevelopment Agency (SMCRA) Board for an unexpired term ending May 3, 2014. 24 3/5 (Mayor Stoddard) CITY COMMISSION MINUTES March 4, 2014 4 1 2 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 3 Resolution No. 34-14-14128 appointing Lashawnda Williams to serve on the South Miami 4 Community Redevelopment Agency (SMCRA) Board for an unexpired term ending May 3, 2014., 5 passed by a 4 -0 vote: 6 7 ~ 7. 10 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None A Resolution appointing David Rifkind to serve on the Parks and Board for a two-year term ending March 3, 2016. (City Commission) Recreation 3/5 11 Moved by Mayor Stoddard, seconded by Commissi6n~r Welsh, the motion to approve 12 Resolution No. 35-14-14129 appointing David Rifkind to serve.on the Parks and Recreation 13 Board for a two-year ter,mending March 3, 2016, passed by a 4 -Ovote: 14 17 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None 8. A Resolution authorizing the City Manager to enter into a month to month contract with laz Parking, Inc., for parking management services. 3/5 (City Manager) 18 Moved by MayorStoddard, seconded by Commissioner Welsh, the motion to approve 19 Resolution No. 36-14-14130 authorizing the City Manager to enter into a month to month 20 contract with Laz Parking, Inc., for parking management services, passed by a 4 -0 vote: 21 Yea: Nay: CITY COMMISSION MINUTES March 4, 2014 Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None 5 9. A Resolution instructing the City Manager to select a logo for the City Branding project created by the City's branding contractor, Wilesmith Advertising/Design. (City Manager) 3/5 3 4 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 5 Resolution No. 37-14-14131 instructing the City Manager to select a logo for the City Branding 6 project created by the City's branding contractor, Wilesmith Advertising/Design, passed by a 4 7 -0 vote: 8 9 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None 10 b) A Resolution authorizing the expenditure of funds for the Mayor, three City 11 Commissioners, City Manager and Assistant City Manager to attend and take part in the 2014 12 Miami-Dade County Days in Tallahassee. 3/5 13 (City Manager) 14 15 Moved by MayorStoddard, seconded by Commissioner Welsh, the motion to approve 16 Resolution No. 38-14-14132 authorizing the expenditure offunds for the Mayor, three City 17 Commissioners, City Manager and Assistant City Manager to attend and take part in the 2014 18 Miami-Dade County Days in Tallahassee, passed bya 4 -0 vote: 19 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None O. RESOLUTION(S) PUBLIC HEARING(S) P. ORDINANCE(S) THIRD READING(S) PUBLIC HEARING(S) Q. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S) CITY COMMISSION MINUTES March 4, 2014 6 3 R. ORDINANCE(S} FIRST READING 10. An Ordinance amending the Land Development Code, Section 20-6.1 (B)(2)(d) changing the time of the Planning Board meetings. 3/5 (City Manager-Planning & Zoning) 4 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 5 as amended An Ordinance amending the Land Development Code, Section 20-6.1 (B}(2}(d) 6 changing the time of the Planning Board meetings, passed bya4 -0 vote: 7 10 11 12 13 Yea: Nay: S. ADJOURNMENT Attest Maria M. Menendez City Clerk, CITY COMMISSION MINUTES March 4, 2014 Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None 7 Approved Philip K. Stoddard Mayor To: Date: From: Re: CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission March 4, 2014 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering February 18, 2014 -March 3, 2014 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. a. i. ii. iii. Finance: Finance was notified by the GFOA, the City's FY 2014 was awarded the Distinguished Budget Presentation Award for a 3-year in a row. The award represents a significant achievement by the City of South Miami. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. Finance continues working with the City's new financial auditors. Finance has completed the MD&A and Statistical section of the CAFR and submitted them to the auditing firm for their inclusion. Finance is hoping to obtain a DRAFT of the CAFR for City Manager final review within the next week. The City's parking contractor has installed the first test Wi-Fi modem within the digital parking meter. The Wi-Fi modem continues working without issue. The City's Public Works Department continues working with FPL on obtaining the approval to use two of their respective poles and having them bring the antennas power. iv. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. -2 -City Manager's Report to the Commission for March 4,2014 The check register and Budget to Actual Monthly report for January 2014 have both been posted on the City's website Central Services: City Managers Report -3/4/14 Commission Meeting i. Marshall Williamson Basketball Court RFP: The bid closed on February 21; one (I) proposal was received and is under evaluation. ii. Soccer RFP: The bid opening was on February 18 th at lOAM. Three proposals were received, and one was disqualified due to an outstanding balance due to the City. A Selection Committee met on February 24th to review and score proposals. An award recommendation is pending. iii. Parking RFP: Began working on a scope for a Parking Management RFP. When completed, the RFP will be forwarded to the City Attorney for review. As a parallel item, prepared a month-to month extension to the current parking management contract to provide the City time to locate a replacement vendor through the RFP process. The extension is on the March 4 Agenda. iv. Code Fleet Purchase: Solicited vehicle quotations and secured all documentation to support Code's fleet purchase. Code is preparing the agenda item for the March 18th meeting. v. Red light Cameras: Reviewing a City of Clearwater red light camera contract with the City Attorney to determine if the agreement is suitable for a piggyback procurement. Code Enforcement Office: Following are highlights for the Code Enforcement Division for February 15 -February 28, 2014: I. Bi-weekly statistics: a. Responded to over .2. complaints. b. Issued more than 11 Courtesy Civil Infraction Notices. c. Issued 2 Notices of Civil Infraction. d. Removed 24 Illegal Signs from the City. e. Reviewed 58 Building permits. f. Proactive Inspections 52. g. Re-Inspections ~ h. Cases Closed lQ. i. Graffiti Tags J.. II. Fines and Fees collected through the Code Enforcement Division for the month of February 20 14: $1 ,889.19 -3 -City Manager's Report to the Commission for March 4, 2014 III. Local Business Tax Compliance Office: In the month of February (2/17/2014 -2/28/2014): Total amount Total amount collected a. NEW LICENSES (30) b. NEW LIENS (24) c. INSPECTIONS (75) d. RENEWAL FEES COLLECTED e. NEW LICENSES (BTR's) REVIEWED ( 18) f. BTR's Printed (104) g. Florida League of Cities Insurance Report -Completed Special Events Division: $ 7,652.57 $ 2,610.00 $ 8,265.32 The following are the results for the Special Events Division for February 17, 2014 - February 28, 2014: • Collaborated with South Miami Rotary Club, for approval of their event. Event was held on February 22, & 23, 2014. Resolution was passed by the City Commission on December 17, 2013. • Collaborating with South Miami Hospital on the Community Health Fair event which is set for March 8, 2014, to be held at Palmer Park, from 10:00 a.m. -2:00 p.m. • Collaborating with Sallie Byrd from Florida Heart Research Institute on holding a Dog show (Bark for Your Heart), March 16, 2014, in the downtown area of South Miami. The event will be from 8:00 a.m. -I I :00 a.m., in the back parking lot area of 1sT National Bank of South Miami, off of SW 73 Street. • Collaborating with Miami Children's Hospital on a Bike Rodeo for the beginning of April, 2014. • Collaborating with Human Resources Department in placing volunteers in different departments. • Processed six (6) garage sale permits requests for this time period. • Reviewed and processed 24 lien search requests for Code Enforcement Department, for this period of time. • Processed/recorded 20 liens and lQ lien releases for this time frame. -4 -City Manager's Report to the Commission for March 4,2014 The following are the accomplishments for the Police Department for the time period February 14th through February 28th , 2014: Chiefs Office i. On February 14th Chief Landa notified members of his staff of the following promotions, Officer Louis Fata will be promoted to Major, Lt. Larry Corbin to Captain, Lt. John Barzola to Captain and Sgt. Jesus Aguiar to Lieutenant. These promotions will become effective on March 3rd ; ii. Chief Landa attended the Drug Free Youth Coalition meeting; iii. On February 19 th Lt. Larry Corbin and Lt. John Barzola were accepted as members into the Miami Dade Chief Association. Uniform Patrol Division i. A total of 13* arrests; 0 I felonies, 08 misdemeanors, 02 traffic, and 04 warrant served; ii. Of those 13 arrests, 06 were narcotics related, for marijuana possession; iii. On February 21 st a saturation patrol was conducted within the CSM jurisdiction which produced 06 arrests, 57 citations. This operation was conducted with 7 personnel who's schedules were adjusted and no overtime was incurred; iv. On February 22nd and 23 rd the SM Craft Show took place and was staffed by SMPD personnel. No issues were reported during this event; v. CFA (Accreditation) and Field Force training were scheduled for the next reporting period. *Department total Community Police Unit* i. CPU Officers conducted the following details in the CRA area; 23 Park and Walks, 25 Citizen Contacts, 02 Community Meetings, signed up 15 more businesses for the BEAT program and conducted 77 Watch Orders; *Reporting dates from 02/ I 0 to 02/16 -5 -City Manager's Report to the Commission for March 4,2014 Criminal Investigations Division i. Detectives located a cell phone that was taken from Winn-Dixie. The victim stated that he left his phone near the register after paying for his groceries. When he returned back to the register, he discovered the phone had been taken by unknown subjects. Detectives were able to identify a male seen on video camera who took the phone. When detectives made contact with this person, he stated he found the phone and was "attempting to locate the owner". The cell phone valued at $600.00 was recovered and returned to its owner. The victim did not wish to pursue the case any further as he resides out of the country. ii. Detectives located a missing person that has not been seen by her family for nearly I year. The female, who lived on her own in South Miami, packed up her belongings and left her apartment not telling anyone where she was going. The family stated that this was not the first time that she has done this, but she would usually make contact with them within a couple of weeks. Detectives located her in NYC after she had been arrested by that jurisdiction. iii. Detectives identified and arrested a subject for leaving the scene of an accident. The subject, who was involved in an accident, left the scene without proving the required documentation or rendering aid. Detectives were able to identify the driver who was later positively identified and charged. Support Services Division Services Division: Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property & Evidence Management; i. Narcotics cases from 20 I 0-20 I I reviewed for closed cases and items are being compiled for destruction. Paperwork prepared for judge's authorization for destruction. ii. List being compiled of firearms and rifles for destruction. iii. Property records updated for closed cases up through 2012. iv. Officer Disposition Forms generated and distributed for first half of 2013 cases. v. Property Unit activities a. Logged in-27 b. Destroyed-12 c. Returned to owner-6 d. Attached to report-2 e. Turned over to use of the city-I -6 -City Manager's Report to the Commission for March 4, 2014 Professional Standards Division Training Unit: I. An active shooter scenario was completed at Shops at Sunset Place utilizing Uniform personnel. This event was highly publicized in the local media; II. Interviews were conducted of 14 Police Officer applicants; III. Process continued for numerous applicants for Police Officer. Human Resources Please be advised that no "significant" events have occurred in the Human Resources Department since the February 18, 2014 Commission meeting. We will continue to maintain our activity and project status reports, which can be made available at your request. PUBLIC WORKS DEPARTMENT Engineering and Construction Division Bus Shelters: Bus shelter on 59th Place progressing. Construction of bus shelter on Sunset Dr on hold until resolution of change order is approved. Resolution to be presented to commission on 3/4114. Sunset Drive Striping: Resolution to award contract is prepared, to be presented to Commission on 3/4/14. SW 73 rd Street Sidewalk Improvements: Resolution to award was approved by commission on 2/4/14. Purchase Order is being prepared. SW 60th Street Sidewalk: Resolution to award was approved by commission. Resolution needed from the Clerk's office to prepare a purchase order. Police Parking and Fueling Facility Improvement: Resolution to award was approved by commission. Resolution needed from the Clerk's office to prepare a purchase order. Dog Park -Survey of adjacent land received. Project is progressing. Sylva Martin Window Replacement-Resolution to award selected contractor approved by Commission 1/21 I 14. Contract is in the process of being executed. Pending bond forms. City Hall Sewer Connection: A PO was issued and NTP was given to the contractor. Contractor to coordinate a preconstruction meeting required by WASD. -7 -City Manager's Report to the Commission for March 4,2014 Traffic Calming Projects in Progress: Pinecrest-Study • Conceptual plans complete. Report finalized 2/1212014. Consultant met with MOW PW to present and discuss the study on 2/13/14. MDC will review and provide comments. Mango Terrace -Design • Design plans were submitted to MDC for review on 1/15/2014. Comments received on 1/28/2014 from MDC, forwarded to Consultant for revisions. Consultant is revising plans. Twin Lakes-Study • Comments were received from MDCPW. In order for MDCPW to provide final approval on the traffic calming devices, the following must now be provided: I. Letters from affected entities such as Police, Fire, and PW Solid Waste Departments stating that they concur with the traffic flow modifications and that it they will not adversely impact their services. 2. Concurrence from the affected residents/property owners. In lieu of concurrence from the residents/property owners, the City Commission may adopt a resolution after a public hearing. 3. An executed Intergovernmental Agreement stating that the City will be responsible for the installation and maintenance of these traffic calming devices, and assuming liabilities associated with the installation of said devices. Cocoplum-Study • Status: Consultant provided a draft copy of the Traffic Study. Minor comments were provided by the City. A final copy is pending. Public Works Attachment A i. Delivered 2 new garbage containers to residents as requested. i. Reset all the GFl's in the Holiday lighting Downtown. ii. Run CAT5E line from the computer room to the first floor for the Copy Machine in PD. iii. Installed new lock system in the Sylva Martin Bldg. iv. Rewire a light post in the Parking lot of Public Works. v. Replace 16 light fuse ports and fuses for the light posts in the Parking lot of Public Works. vi. Replace 8 light bulbs 400 Watts HPS and replace 5 transformers and capacitor in the Public Works Parking Lot. vii. Johnson Box fed power with PVC to power post at the Public Works Facility. viii. Repaired 3 exterior lamps of 150watts HPS in the Motor Pool. ix. Replaced 3 150 watt light bulbs, 2 transformers and painted 5 covers in Bays 1-5 in the Public Works facility. x. Replaced a lamp and installed sensor lights in the storage room at the Public Works facility. xi. Installed 2 new lamps and I sensor light and painted 3 covers in the Building Mtc. Bay. -8 -City Manager's Report to the Commission for March 4,2014 xii. Replaced a light bulb, a fuse and transformer and installed a sensor light in the PD Storage Bay in the Public Works Facility. xiii. Replaced a 150 watt light bulb, fuse replaced 6 ballasts and 12 F40T 12 bulbs in the car wash area at the Public Works facility. xiv. Covered AlC vent in the Assistant City Manager's Office as requested. xv. Issued two copies of the key to the Handicap restroom in City Hall. xvi. Removed and repaired the sidewalk pavers in front of Tratoria Sole in the Downtown Area. xvii. Installed 12 new parking numbers on 74th Street and 5rh Court as requested. The following are the accomplishments that have taken place from February 19-March 4, 2014: Recreation Division • Two proposals were submitted for Out of School Time Programs and Summer Food Service Program. • On February 25, BIKE305 donated 50 bicycle helmets to the City of South Miami, Parks and Recreation Department for its Bike-B-Q event that will be held on March 22, 2014 at Palmer Park from I I :OOam to 1:00pm. Parks Maintenance Division • Trimmed the entire lake bank at FUCHS Park. • Irrigation repairs continue in all parks. • Fertilized Palmer Park. • Treated Dante Fascell Park for ants. • Fence repair at Palmer Park. • Began removing the cocoplum edge at Murray Park. • Scheduled playground repair at Murray Park. Upcoming Events and Programs a. South Miami Hospital Health Fair at Palmer Park on Saturday March 8, from 9:00am- 2:00pm. b. Bike-B-Q event at Palmer Park on Saturday, March 22, from I I :00 a.m. to I :OOp.m. -9 -City Manager's Report to the Commission for March 4,2014 The following is the Planning department update for the March 4, 2014 Commission meeting. Please be advised that no "significant" events have occurred in the Planning Department since the February 18, 2014 Commission Meeting. We will continue to maintain bi-weekly activity and project status reports, which can be made available at your request.