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2To: FROM: DATE: SUBJECT: Background: Expense: Accounts: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM\ The Honorable Mayor & Members of the City Commission Steven J. Alexander, City Manager March 11,2104 South Miami bOd 11iiP 200-1 A Resolution authorizing the City Manager to purchase of three vehicles for the City's Code Enforcement fleet replacement program. The Code Enforcement Division has been operating with vehicles surplused from the City's Police Department. These vehicles have effectively reached the end of their useful life due to the excessive mileage and downtime experienced with service issues. During the last budget cycle, the Commission expressed a desire to replace these vehicles with new, more efficient models in an effort to maintain a fleet of safe and serviceable vehicles. The adopted Capital Improvement Budget for "fleet replacement" contemplated the purchase of four (4) GEM electric cars, similar to those used by Parking Services. However, after an analysis of the needs of the Code Division, it was determined that this model would not be practical choice and the decision was made to request the purchase of three (3) Toyota Prius-c vehicles. The City will piggyback this procurement from the Florida Sheriffs Association Bid No 13-24-0904. Staff analyzed the availability of vehicles within the bid and determined that the Toyota Prius-c was the best option for practicality based on the Division needs and budget parameters. These vehicles will be purchased through the bid from Alan Jay Automotive in Sebring, Florida, an awarded vendor on the Florida Sheriffs Association contract and will include a 5-year, 75,000 mile extended warranty. $63,935.10 $63,935.10 from account number 301-1640-524-6440, Capital Improvement (Vehicles), current balance $65,000. 1 RESOLUTION NO.: _________ _ 2 3 A Resolution authorizing the City Manager to purchase three 4 vehicles for the City's Code Enforcement fleet replacement program. 5 6 WHEREAS, the City's Code Enforcement Division utilizes surplused Police Department 7 vehicles in their daily operations; and 8 9 WHEREAS, the City Commission budgeted funds in the 2014 Capital Improvements 10 Plan for the replacement of the Code Enforcement Division vehicles; and 11 12 WHEREAS, the City is piggybacking from a Florida Sheriffs Association contract no. 13 13-21-0904 to purchase three vehicles from Alan Jay Automotive in Sebring, Florida, an awarded 14 vendor on the Florida Sheriffs Association contract for an amount not to exceed $64,000 and 15 charged to account no. 301-1640-524-6440 16 17 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY 18 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 19 20 Section 1. The City Manager is authorized to expend an amount not to exceed $64,000 21 with Alan Jay Automotive in Sebring, Florida, for the purchase three 2014 vehicles from the 22 Florida Sheriffs Association contract no. 13-21-0904 for the City's Code Enforcement Division 23 vehicle replacement program from account 301-1640-524-6440 with a current balance of 24 $65,000. 25 26 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is 27 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding 28 shall not affect the validity of the remaining portions of this resolution. 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Section 3. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ENACTED this __ day of _____ , 2014. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Liebman: Commissioner Welsh: Commissioner Edmond: CONTRACT THIS AGREEMENT made and entered into thisH.. day of ~ ,2014, by and between the City of South Miami, a Florida municipal Corporation (hereinafter refem:dtOBir..city") and Alan Jay Import Center, Inc., dba AJan Jay Toyota, Inc., hereinafter referred to as "Contrador"). WITNESSETH: WHEREAS, the Florida Sheriffs Association solicited bids, pursuant to Contract#13-21-0904, for Police Rated VehiclesIMotorcyeles, Sedans &. Light Trucks; and WHEREAS, the Florida Sheriffs Association, after completing a competitive bidding pnx:ess, awarded a contract to Alan Jay Toyota, Inc.,; and WHEREAS, the City of South Miami desires to utilize the Florida Sheriffs Association contract pmsuant Contract # 13-21-0904, and pursuant to authority of the City of South Miami's own city charter. NOW, THEREFORE. the City and the Contractor, each through their authorized representative/official, agree as follows: I. The City desires to enter into a Contract for Police Rated VehiclesIMotorcycles, Sedans &. Light Trucks, under the same terms and conditions as the agreement between Contractor and the Florida Sheriffs Association pursuant Contract # 13-21-0904. 2. The City has reviewed the contract and agrees to the terms and conditions and further agrees to the fair and reac;onableness of the pricing. Contractor hereby agrees to provide such services under the same price(s), terms and conditions as Contract #13-21-0904, a copy ofwbich including any amendments thereto, is attached hereto and made a part hereofby reference. 3. All refermces in the contract between Contractor and the Florida Sheriffs Association shall be assumed to pertain to, and are binding upon Contractor and the City of South Miami. IN WITNESS WHEREOF, and as the duly authorized act of the parties, the undersigned representatives of the parties hereto have caused this instrument to be signed in their respective names by their proper officials and to be attested by their respective Clerks the day and year first above written. ATTEST: CITY OF SOUTH MIAMI By: __ ~~~~ __ ~~~=-_________ By: ________ ~ __ ~~ __ ~ __ ___ Maria M. Menendez, CMC Steven Alexander City Clerk City Manager Read and Approved as to Fonn, Language, Legality and Execution Thereof By: _-::::-_--,::--::--_ Thomas F. Pepe City Attorney VENDOR Detail by Entity Name FOOL, RAYMOND JESQ, S BAYSHORE DRIVE ITE 1204 AMI. FL 33130 LDSTEIN. ALAN J US 27 SOUTH EBRING. FL 33870 P98000079748 593533026 09/10/1998 FL ACTIVE AMENDMENT 01/15/1999 NONE Page 1 of3 http://search.sunbiz.org/lnquiry/CorporationSearch/SearchRcsultDetaillEntityName/c!omp-p... 3/3/2014 Detail by Entity Name Title P ~ILDSTEIN, ALAN J 2003 US 27 SOUTH SEBRING, FL 33870 Iritle VP WILDSTEIN, ALAN J 2003 US 27 SOUTH SEBRING, FL 33870 Annual Reports Report Year Filed Date 2011 04/20/2011 2012 04/10/2012 2013 06/10/2013 Documentlmaoes 06/10/2013 --ANNUAL REPORT View image in PDF format 04/10/2012 --ANNUAL REPORT C View image in PDF format 04/20/2011 --ANNUAL REPORT I View image in PDF format 04/01/2010--ANNUAL REPORl L View image in PDF format 04/13/2009 --ANNUAL REPORT I View image in PDF format 04/22/2008 --ANNUAL REPORT View image in PDF formal 11/26/2007 --ANNUAL REPORT C=View image in PDF format 03/23/2007 --ANNUAL REPORT I View image in PDF format 03/31/2006 --ANNUAL REPORT View image in PDF format 11/01/2005 --ANNUAL REPORT, View image in PDF format 1 03/25/2005 --ANNUAL REPORT View image in PDF format 05/10/2004 --ANNUAL REPORT View image in PDF format 01/16/2004 --ANNUAL REPORT I View image in PDF format~ 07/14/2003 --ANNUAL REPORT r View image in PDF format I 04/23/2001 --ANNUAL REPORT 06/19/2000 --Reg. Agent Chan I View image in PDF format I ~ [==V=ie=w=in=la=g=e=in=p=D=F=f=or=m=at==:1 02/29/2000 --ANNUAL REPORT 04/20/1999 --ANNUAL.,Ji.E;PORI 01/15/1999 --Amendment 01/04/1999 --Amendment 09/10/1998 --Domestic Prof!! LYiew image in PDF formaL~:J [--'Vi~~g';i~' PDF format '--I L View image in PDF format I I View image in PDF format I ["""Vi~;';;'imag~-i'~ PDF fo~~'at "'] Page 2 ofJ http:// search. sun biz. org/lnquiry ICorporati onSearch/SearchResul tDetaillEntity Name! domp-p... 3/3/2014 Call Us .tl.!:E.,/or all o/your Fleet Automotive, & Light Truck needs. PHONE (800) ALANJAY (252-6529) DIRECT 863-402-4292 WWW.ALANJAY.COM MOBILE 863-991-4693 FAX 863-402-4221 QUICK QUOTE SHEET FOR VEHICLES SOLD UNDER THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT REQUESTING AGENCY: ORIGINAL QUOTE DATE: CONTACT PERSON: PHONE NUMBER: FAX NUMBER: MODEL: CITY OF SOUTH MIAMI 2/24/2014 STEVEN KULICK 305-663-6339 305-663-6346 1203 FSA BID NUMBER'S 12·20·0905 & 12-10·0905 PAGE ----of ______ ~ ___ _ REVISED QUOTE DATE: 2/24/2014 CELL: 239-253-5361 e-mail: SKULlCK@SOUTHMIAMIFl.GOV 2014 TOYOTA PRIUS C SPECIFICATION #: ___ --:~13~--_ PAGE #: 251 BED LENGTH N/A BASE DISTRICT PRICE: _____ $.;..1;.;8.:.;,9;.;6.;.8;.;..0.;;..0 OPTION CODE # ·PV40 ...... -........ · .... PULSE ·TAG· .... · .......... · .... 'PCS?!;' ----..... ----.-... Comments: DESCRIPTION EXTERIOR COLOR WHITE WI DARKEST INTERIOR POSSIBLE ·j:'R·6"N:fiREAR·FACTOR\;.-F·LOOR-MATS··········------··· ...... -................... ---.. 3rd Brake Light Safety Pulse (Pulses 3rd Brake Light (4) times upon application of brake pedal to increase driver awareness behind you when stopping) ·NEvisTAT'E·TAG························-···· .. ·······----· ... --...... --.. -................ --. 'Platirium' [,' yr'lSk' miie' ext warraniY-(SO 'oeductcitilej-----................................. . TOTAL OF OPTIONS: TOTAL COST: QTY YES WE TAKE TRADE INS TOTAL COST LESS TRADE IN: Alan Jay Chevrolet Buick GMC Cadillac FEID #65-0211404 OPTION COST STD . .......... --.. --.--.-~.~~.~.~~. $229.00 · ...... · .... -........ ·S·1·Y5·jCl ···········--.. ·····S{·S44·ciil $2,343.70 $21,311.70 $21,311.70 $0.00 $21,311.70 Alan Jay Ford Lincoln Mercury, Inc. FEID # 20·5996360 / Alan Jay Chrysler Dodge Jeep Ram FEID # 26·4540672 Alan Jay Import Center, Inc. d/b/a Alan Jay Toyota FEID # 59-3533026 / Alan Jay Nissan, Inc. FEID #76·0833978 VEHICLE QUOTED BY: Scott Wilson, Fleet Sales Manager scott.wilson@alanjay.com "I Want to be Your Fleet Provider" I appreciate the opportunity to submit this quotation. Please review it carefully. IF there are any errors or changes, please feel free to contact me at any time. I am always happy to be of assistance QUOTE SHEET SOUTH MIAMI 1203 FLORIDA AS!)()CIATIOi'\ OF COUNTIES -All About Florida FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES HYBRID 4-DOOR ADMINISTRATIVE VEHICLES SPECIFICATION #13 2014 Toyota Prius c (1203) The Toyota Prius c (1203) purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: BASE PRICE: * Western $19,118.00 *Northern $18,868.00 * Central $18,868.00 * Southern $18,968.00 While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, We have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any ofthe following equipment items you wish deleted from the base unit cost andlor add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost ofthe type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. Bid Award Announcement (13-21-0904) 251 • 'lOll-"'-CIaImo SenIce You get fast claims service and instant authorization of covered repairs via our tolHree number. Just call 800-327-5172. Our tolJ.free number gives you instant access to an authorized repair facility near you. • NatIonII c:-..,.. We provide peace of mind so that with a Fidelity Warranty Services extended service contract, you are covered anywhere in the U.S .• its territories or possessions or Canada. · Dnct ~ Participating dealers are paid directly. You do not have to pay and wait for reimbursement of authorized repairs. If necessary. credit card payment is available. FIdelIty Warnmty Senkes, me,. 500 Jim Moran Boulevard Deerfield Beach. FL 33442 _.Jmagroup.com Florida License #60026 Limitations of Coverage z .. T'hta information is intended to provide only an outline or the types of eovemges, eltdusioM and tirnitation. o! the aervice contractI deecribed in this brochure and "1houJd. not be mied upon when purcbasina • specific s.erviee contract. For exact coyeragn. exduslona and limitations. p~ re'\iew the service contrect ittetf. C'S833111,.tJ2 ¢~~.Jim~~~IJIl~~:O Ll/ur Factory ?Warranty Takes Care of Today •.. It's no surprise t hUI st udies show most major rcl'"iN< ur.-,,,,<,<led af"'r Ilw fn('wry wnrrnnty has expin,d. Thllt means you'll have to denl with nil the inconv,-nience. time, ,-nergy. nnd expense without any help from your V('hide's original fRl10ry warranty. until now, When you choose the NewVehlde Protection Plan that's right for you. you can be covered for up to 7 years or 100,000 miles. You can select from our national network of over 5,000 authorized service centers. And, if you buy protection now. you can include the cost of the plan you choose in the financing of your vehicle. There are three levels of New Vehicle ProtectiOI Silvel", Gold and Platinum COy. Choose the plan that's right fOI ~us Take Care of Tomorrow. ~w:~ -,,--""---'="''** --.SILveR -----GOLD The Gold Plan includes the coverage provided The Silver Plan covers the major components in your vehicle and offers protection against many major mechanical failures. ENCINE F.nJtID'!' bIod .nd. cytmd\. ... heacb and all ~ ~ puu IDdudrng pCuotO$, pi:swn ring:t.. piwI nOO ~)lindo:r~; nunkJlh.n, ~. muinbearinas. CI.liJ'" and bok."I, ~i:ug "Jd., rod 1.IO'"IlrU.!t"'. I'll(" MWI txAt..: rnmo.tw't("J. ~ be~. butt{Jol'i(. _ ~; tll'Tllnst ~ and t.imintl rtWn or hdt: md,.,or ~ roci.eor.vm pMJu. ~l.' ~~, Int. and edlaunt "eM-.,~, ~""'" ~ ~and !fH(N: pudln.o<hand tifu!n; int.ah-~aad ~ ~ ~ tMf't:waerpunp; ~; oil I-.!Inp. t.."V"'r. ~"UA, I~ n"1il'f vat-And lI«T\'l'Q; NJWr 1wo.Ntl$t. rotonI, <ihi:m1UKl ..a.'nt 1Ihtrn; ,.a int~ ~~. m4A and bok:!r. wal!land~ .. TIlA~$M!SS!O~ITIlAN$AXU TtIl"lltnis..iotVtnut~"(lf' .. "._ lind nn tnlf"mAH) luhrinllfPd p#rt~ inrlucbua: rins ",nrl pminn ~: oil pump. ~, R'!'1Ino, ~ CId ~: ~ ~~ ... Ili\'" body(" •. thruu'" "&he, ".two.--k.:. 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S'l"£ERING Tie NCh.; idlell" IlBd pitm.uI arau; centerl'drllft lin1.: r.-uuptinll ",«1 a.ha{ta.: cuukt line.: '!"t-r1n& l¥<two.,1 ,ilt &' If!l ....... ~ mw<"!-mni~ suspeNSiON (~..oo ""' .... ) wi! "'II" W" ,.pnq. .. 1l<:'"S:Ib UT bu~. 1.,.r ,.pring Ilhec'Lll"': loNt.m bun; lru<·ll~r,;. Itnl,;. and buddnp: lflfftJ"Onk "''''' rontml romptlr'lll'nt .. ',nrhlding rumP> ""' .... IfI,lUIMf .... ~.bettr.~ber_li:nII.and ~> 5MI<lES fctipron. pmM, Rat mtd dust hom; ""*""'1 ~in<ho". ~, _1:\, ""pm,: and dwrt t-a~ t-... a.,. pa..: ....... .djta.tflN: pedal-p!'CW ~ arMf ~ (Mvut: rer\tn/t ....... cabIo. EUcrruCAL (:~c-r""~~~,M'n"a,n:bho..,~ __ i:tdt: .. :...,.; .,.~; ~ IIMItrwneonfi ~"'" -t ~ inWr ..... h.,., _tawl,, __ 'Juol~ ~. odoaae&er. ~ ADd all &!W3b. ""ArrUoc indinttor..,; burglur .):~&nn W .. ~:ronk ~Att> ~""<lli!'_ ~a ~ ~I.,. ~h~. fd"@ItM" :J."!tl moctufP! doo:r hid: ~0I"Il: mizTcto motor ",,-itrh: plMl"r wfndmto· wwicrlt; f1'I'W'!f'" kid; -'triJ: ~ twikh; hInI ~ _itm: bmkf' ft:t,t~; __ """ !14~' awitt+.: ,sor.. heR &apI_ikbo.~ bpi "Mlh~ ~ ""aAdclW .wi..,,; tM"" MeMt .... Ioa~. elecuiad mirTor UIOUI:t; CUD\ef"tihl.! top molar; .wu-uul nwtor: puMe£ on~eluw IlWWr: ~rk&t, ~~ m>(ltQf'; L\J:. f>~~ ~~ (l'~IJh!StI<1s o'"$<~ >K>1~i<t. ",i:r ("'Ol1tt"Oi..m..mrid: air ~~: from IIftd I?aI" wi;mto.o-"'gaiafon: tgni"Iion ~I: ~"""rd~: EFEhP.ec~""'" ~_"": lNfotaflt""f'fftJ>M"""tn"P c~ _ .... ; ,. boMghl .. _ 0&Ad ",1&): ."')RVh (02) _....: _ air 11" ... WIl3Ul"; (."OVLUU. tt'mpe~ ..:m.ur. cuuIiDa £an n-k) ~ ""*P ,ot·U'w.-: lllJ"Ultit.' pt.I!!oltion ~'\~ftlrl. ~~ >W'fl~ L.~ ~h~"l~~$'k 1'~~~ ~ ot:.\I~-fiI.. t~tllP"~a:nd~d:iIa-~"l'd coou~c; Rftd\lnar, moun:tina bmdPt:R a:nd rootmrt reM\",,~ ll1nt; fan rlmrl"<, fan hllIrlt-r. ~nd ~&ntlhftJad:~~·tnmm"ll"l'llriml"'"*"'" PLATINUM 1111' Platinum Plan not only provictes the protection included under the Silver and Gold Plans. but also expands coverage to almost all assemblies of your vehicle. The Platinum Plan gives you the ultimate "peace or mind" by protecting you against virtually all mechanical failurt>s. 1 Pt~1tr,",>O'IP'$!!"S!~"'1 (~OO~~-Q-~l~"\1 ~ brake l.ininWi. btu.· dru.rrn. ~d WlOho. w..c 1K""ale ~ •• ,1Uldard It(lIU,mJ:,.s1Ofi <'Mit. ',<mll">l>lW'tlh, ""ir b.:n., .... , O>(jlur 1""-'"'l'Y'f!'<! ,j,.oo,..ko> .. , hir~. ~, IMOW"<-, ~~..J iX'>ml'", trim, muWinr dl.(lf' hllnell ... , lo<"k ~~, tir-. ~. light bult"oo UJlbrvho.l .. r~, ruin"!, I~ nlt'iat f~ ~. f':.tvNrt _ywt.tmI, lIhcrl aM ... rt""n, IH.Kho, _"urlI) .... nllwr ")"(.1.'>101 n .. t r.rt(>r)-ira"taJltod .. .....ott. _'h .. fn.onl"",,"",,1 lIlWulK'nt Of" .... h" .. d bll..l,IJ}.:ill.g. CVClIrt#nL H"locity jumt bout.. aakt) ""'trOll"" ",,,I>""f$S>.. <:'O"nt4!<' J,I=_,. ~1'i!*;':' t~ll"Ittti,"l. ,I~~ «'~"!VJ)( r..., 11",_ ~rc-nrt('IlI~ tiNIi'd undf'r Sih"r or Cohi (:m~nlpl. mdar d-l'tt"ctat"'l. appfuInfT"l. lUI'fIlOt~"".-.r nhjt-t't In"otdonn> tty!ll~l"!'I. \",,1 lind rnm-f'T1thW-lop, N1uDber crtl\epaln 1 Nam"","crt_ See ServiCE! Contract for Comp/dE! Ddaiis. 2014 CODE VEHICLE PURCHASE: TOYOTA PRIUS c *Cost Per Vehicle Mileage Model City (MPG) Life: 18K Per Yr Gallon X 7 Yr Toyota Prius c $4.00 51 126,000 * Estimated cost per gallon over the life of the vehicle. ** Price Includes 5 yr/75k Mile Extended Warranty. . .. ; TotaltGailon . .. per Tank 11.9 : ..... PerTank Total TotaJNo.FiII Mileage for Ups for Ufe Cost Full Tank of Vehicle $47.60 606.9 207.61 Total Fuel I·· Total Cost of Costsfor **Fla Sheriffs: Cost of Vehicle{Purchase Life of Vehicle Vehicle Price +Fuel Cost) $9,882.35 $21,311.70 $31,194.05