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_Hb1 2 3 ~ 10 City of South Miami Regular City Commission Minutes February 18, 2014 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) e. ROLL CALL 11 The following members of the City Commission were present: Mayor Stoddard, Vice 12 Mayor Harris, Commissioner Welsh, Commissioner Liebman, Commissioner Edmond. 13 14 The following members of the City Commission were absent: City Manager Steven 15 Alexander, City Attorney Thomas F. Pepe, Esq., City Clerk Maria M. Menendez, CMe. l~ 18 19 2~ 28 D. E. F. MOMENT OF SILENCE The Moment of Silence was conducted by Rev. Bernice Ellis. PLEDGE OF ALLEGIANCE LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN REGISTERED WITH THE CITY CLERK G. PRESENTATIONS a) Certificates of Appreciation for Board Members 29 The Mayor presented Certificates of Appreciation to members of the Charter 30 Review Committee, SMCRA and Environmental Review and Preservation Boards. 31 35 36 38 H. APPROVAL OF MINUTES a) Minutes of February 4, 2014 The Minutes of February 4, 2014 were unanimously approved as presented. CITY COMMISSION MINUTES February 18, 2014 1 1 2 3 4 ~ 7 I. CITY MANAGER'S REPORT Mr. Alexander presented Mr. Ricardo Ayala as the new Public Works Engineer. {See attached report for further information} J. CITY ATIORNEY'S REPORT 8 The City Attorney reported on the following cases: the YMCA and Martinez de 9 Castro; he also provided clarification regarding the City's history on cost of litigation. l~ K. PUBLIC REMARKS 12 13 The following individuals addresse~<~he Commission: Sally Philips, Pat Shields, Bill 14 Stickley, Deltravis Williams, Dick Ward. Beth Schwartz, Vannak Stoddard. l~ 17 18 19 20 21 B 26 L. COMMISSION REPORTS, DISCUSSION & REMARKS Commission Remarks: the need to. promote civility; about Volksblast success; putting charter amendm.ents on the NovemberbaHot; comments regarding the parks; comments regarding the propd~ed logosfor the City; working on a list of priorities; red light cameras needed for safety at USl.intersections, . M. CONSENT AGENDA 1. A Resolution authorizing the City Manager to purchase five (5) Ford Sedan Interceptor Police Pursuit vehicles and one (1) Ford Utility Interceptor Police Pursuit vehicle with emergency equipment included and installed from Don Reid Ford, a piggyback procurement from the Florida Sheriffs Association Bid No 13-21-0904, as approved in the 2013-2014 Budget for a total amount not to exceed $224,000.00. 3/5 (City Manager-Police Dept.) 27 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 28 Resolution No. 20-14-14114 authorizing the City Manager to purchase five (5) Ford Sedan 29 Interceptor Police Pursuit vehicles and one {1} Ford Utility Interceptor Police Pursuit vehicle 30 with emergency equipment included and installed from Don Reid Ford, a piggyback 31 procurement from the Florida Sheriffs Association Bid No 13-21-0904, as approved in the 2013- 32 2014 Budget for a total amount not to exceed $224,000.00, passed by a 5 -0 vote: 33 CITY COMMISSION MINUTES February 18, 2014 2 3 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2. A Resolution authorizing the City Manager' to enter into a contract with Maggolc Inc. for a contract price not to eX'ceed $21,848.85 for the SW 61st , , Avenue Drainage " Project. 3/5 (City Manager-Public Works) 4 Moved by Mayor Stoddard, seconded by ViCe Mayor Harris, the motion to approve 5 Resolution No. 21-14-14115 authorizing the Cit\lManager to enter into a contract with Maggolc 6 Inc. for a contract priCe not to exceed $21,848.85fo~the SW 61st Avenue Drainage Project, 7 passed by a 5 -0 vote: 8 11 Yea: Nay: Mayor Stoddard ViCe Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond . None 2:. A Resolution authorizing the City Manager to enter into a contract with SRS Engineering, Inc:; for a contract price not to exceed $32,630 for civil engineering' serviCes for the Police Fueling Station Improvements. 3/5 (City Manager-PubliC Works) 12 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 13 Resolution No. 22-14-14116 authorizing the City Manager to enter into a contract with SRS 14 Engineering, Inc. for a contract priCe not to exceed $32,630 for civil engineering services for the 15 Police Fueling Station Improvements, passed by a 5 -0 vote: 16 Yea: Nay: CITY COMMISSION MINUTES February 18, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 3 3 4. A Resolution authorizing the City Manager to enter into a contract with Perrin International Services, Inc. for a contract price not to exceed $21,278 for the SW 60th Street Sidewalk Project. 3/5 (City Manager-Public Works) 4 This item was pulled from the Consent for further clarification and comments. 5 6 Moved by Mayor Stoddard, seconded by Vice MayorHarris, the motion to approve 7 Resolution No. 23-14-14117 authorizing the City Managertoenter into a contract with Perrin 8 International Services, Inc. for a contract price not to exceed $21,278 for the SW 60th Street 9 Sidewalk Project, passed by a 5 -0 vote: 10 13 14 t~ 19 Yea: Nay: Mayor Stoddard Vice May'or .Harris Commissioner Welsh CommissionerLiebrnarl Commissioner Edmond None 5. A Resolution of the Mayor and Commissionofthe City of South Miami naming the sidewalk that starts at Miller Drive and Ludlum Rd and ends at S.W. 62nd Avenue and S.W. 64th Street, "The Adrian Ellis Sidewalk". 3/5 (Commissioner Welsh) This item was withdra\A(n fromtheagenda. N. RESOLUTION(S) 6. A Resolution authorizing the City Manager to execute an agreement with Damian H. Albert, Esq. and his firm to represent the City in the case of Weissberg v. City of South Miami, case no 13-CV-23875. 3/5 (City Manager) 20 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve A 21 Resolution No. 24-14-14118 authorizing the City Manager to execute an agreement with 22 Damian H. Albert, Esq. and his firm to represent the City in the case of Weissberg v. City of 23 South Miami, passed by a 5 -0 vote: 24 Yea: CITY COMMISSION MINUTES February 18, 2014 Mayor Stoddard 4 Nay: Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 7. A Resolution instructing the City Manager to select a logo for the City Branding project created by the City's branding contractor, Wilesmith Advertising/Design. 3/5 (City Manager) 3 This item was withdrawn from the agenda. 4 5 a) A Resolution to seek the repealofthe Stand-Your-Ground laws and to encourage 6 other municipalities to join the City of South Miarpi in its efforts to repeal the Stand-Your- 7 Ground laws. 3/5 8 (Vice Mayor Harris) 9 10 Moved by Vice Mayor Harris, secondedbyMayor Stoddard, the motion to approve A 11 Resolution No. 25-14-14119 to seek the repeal ofthe· Stand-Your":Ground laws and to 12 encourage other municipalities to join the City of South Miami in its efforts to repeal the Stand- 13 Your-Ground law, pqssed by a 4 -1 vote: 14 15 16 Yea: Nay: Mayor Stoddard Vice Mayor Harris CommissionerWelsh Commissioner Edmond Commissioner Liebman 17 b) A Resolution instructing the City Manager to sign a two-month extension of the 18 City Attorney's contract with the City of South Miami. 3/5 19 (Vice Mayor Harris) 20 21 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve A 22 Resolution No. 26-14-14120 instructing the City Manager to sign a two-month extension of the 23 City Attorney's contract with the City of South Miami, passed by a 5 -0 vote: 24 Yea: CITY COMMISSION MINUTES February 18, 2014 Mayor Stoddard Vice Mayor Harris 5 1 3 6 7 8 9 10 Nay: Commissioner Welsh Commissioner Liebman Commissioner Edmond None O. RESOLUTION(S) PUBLIC HEARING(S) 8. A Resolution of the City of South Miami concerning the approval of a waiver of plat as to the property at 6250 SW 67 Avenue, South Miami, Florida that would create two conforming platted lots. 4/5 (City Manager-Planning) Mr. Brimo presented this item. The public hearing was opened and closed with no speakers. 11 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 12 Resolution No. 27-14-14121 concerningthe approval of a waiver of plat as to the property at 13 6250 SW 67 Avenue, South Miami, Floridathat would create two conforming platted lots, 14 passed by a 5 -0 vote: 15 24 25 26 27 Yea: Nay: Mayor Stoddard . Vic.e Mayor Harris Commissioner Welsh Commissioner Liebman . Commissioner Edmond None P. ORDINANCE(S) THIRD READING(S) PUBLIC HEARING(S) Q. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S) R. ORDINANCE(S) FIRST READING S. ADJOURNMENT CITY COMMISSION MINUTES February 18, 2014 6 1 Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES February 18, 2014 7 Approved Philip K. Stoddard Mayor To: Date: From: Re: CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission February 18, 2014 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering February 5 to February 17, 2014 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. a. Finance: i. Finance continues working with the City's new financial auditors. Finance is working on developing the MD&A. Finance continues to gather all of the required documents for the auditors. The Auditors have submitted as of February 14, 2014 a DRAFT of the financial statements. ii. The City's parking contractor has installed the first test Wi-Fi modem within the digital parking meter. The Wi-Fi modem continues working without issue. The City'S Public Works Department continues working with FPL on obtaining the approval to use two of their respective poles and having them bring the antennas power. iii. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. iv. The check register for January has been posted on the City's website. Finance is currently working on closing January 2014 and positing the Budget to Actual Report on the City's website. Central Services: City Managers Report -2/18/14 Commission Meeting i. IT Maintenance and Consulting Services RFP: The Selection Committee formed a "short-list" comprised of three (3) proposers and conducted interviews on January -2 -City Manager's Report to the Commission for February 18,2014 29, 2014. Evaluation of the proposals is in progress and references continue to be verified. ii. Marshall Williamson Basketball Court RFP: A Pre-bid meeting was held on February 14th with five companies in attendance. Bid closing is February 21 st. Per the terms of the grant, prior to a Notice to Proceed and after an award recommendation, the agenda package must be returned to Miami-Dade County PHCD for final approval. iii. Soccer RFP: The RFP was advertised on January 7th . The bid opening was extended to February 18th at lOAM. Three proposals were received, and one was disqualified due to an outstanding balance due to the City. iv. Code Fleet Purchase: Solicited vehicle quotations and secured all documentation to support Code's fleet purchase. Code is preparing the agenda item. v. Digitizing Program: Assisted the Clerk's office in securing a vendor and contractual documents for a piggyback procurement. vi. Towing RFP: The City Attorney has completed the review of the RFP. Staff is reviewing the document prior to advertising. Following are highlights for the Code Enforcement Division for February I -February 14. 2014: Following are highlights for the Code Enforcement Division for February 1-February 14, 2014: Code Enforcement Office: I. In the Month of February ,from the 1st to the 14th , 2014, Code Enforcement Office has: a. Responded to over 16 complaints. b. Issued more than 11 Courtesy Civil Infraction Notices. c. Issued ~ Notices of Civil Infraction. d. Removed 54 Illegal Signs from the City. e. Reviewed 21 Building permits. f. Proactive Inspections 56. g. Re-Inspections 11. h. Cases Closed 1. 1. Graffiti Tags ~. II. Fines and Fees collected through the Code Enforcement Division for the month of February 2014: (Amount provided at the end of the month). -3 -City Manager's Report to the Commission for February 18,2014 III. Local Business Tax Compliance Office: In the month of February (2/01/2014 -2/14/2014): a. NEW LICENSES b. NEW LIENS c. INSPECTIONS Total amount (12) (22) (72) Total amount collected $ 3,842.70 $ 2,460.00 d. RENEWAL FEES COLLECTED $ 4,634.89 e. NEW LICENSES REVIEWED (36) f. BTR's Printed (112) g. Florida League of Cities Insurance Report -Completed Special Events Division: The following are the results for the Special Events Division for February 1, 2014 -February 14, 2014: • Collaborated with the MLK Committee and the CRA Division on the events for January and February 2014. The Black Historv Parade/Festival was held on Saturday, February 8,2014. • Collaborated with VolksBlast Inc, on their event which was held on February 9, 2014. City Commission approved this event on 10/1/2013. Final meeting was held on January 29,2014. • Collaborating with South Miami Rotary Club, resolution passed by the City Commission on December 17, 2013, for approval of their event, which will be held on February 22, & 23, 2014. Final meeting was held on February 10, 2014. • Assisted with the logistics of the new Farmers Market, which will be located on SW 57 Court between SW 72 and SW 73 Street. This market will be at this location on Sundays for the month of February 2014. (Except for February 23, 2014, the Market will be located at the Shops of Sunset Place). • Collaborating with South Miami Hospital on the Community Health Fair event set for March 8, 2014, to be held at Palmer Park. • Collaborating with Sallie Byrd from Florida Heart Research Institute on holding a Dog show (Bark for Your HeartL March of 2014, in the downtown area of South Miami. The event will be held on March 16, 2014, from 8:00 a.m. -11:00 a.m., in the back parking lot area of 1ST National Bank of South Miami. -4 -City Manager's Report to the Commission for February 18,2014 • Collaborating with Miami Children's Hospital on a Bike Rodeo for the end of March, 2014. • Collaborating with the South Miami Police Department on a possible "Gun Buy Back" event. Date and time to be determined. • Collaborating with Human Resources Department in placing volunteers in different departments. • Processed five (5) garage sale permits requests for this time period. • Reviewed and processed 22 Lien Requests for Code Enforcement Department, for this time period. The following are the accomplishments for the Police Department for the time period February 3rd through February 13 th , 2014: Uniform Patrol Division i. A total of 07* arrests; 04 felonies, 0 I misdemeanors, 00 traffic, and 0 I warrant served; ii. Of those 07 arrests, 0 I were narcotics related, for marijuana possession; iii. During this period Acting Chief Landa and fellow staff members travelled to Jacksonville, Flo to officially be recognized as an accredited department by the Commission on Florida Accreditation (CFA). It is the first time in the history of the Department that it has been recognized as a Accredited Department; iv. On February 8th the Police Department participated and coordinated efforts for the "Black History Parade" and festival in the CRA area; v. Final preparations were made for the upcoming DUI checkpoint scheduled for February 21 st. *Department total Community Police Unit i. CPU Officers conducted the following details in the CRA area; 05 Park and Walks, 13 Citizen Assists, 0 I Community Meetings, signed up 05 more businesses for the BEAT program and conducted 31 Watch Orders; ii. CPU Officer Melvris Lopez has completed two training programs of 40 hours a piece to receive her State Certification as a Certified Crime Prevention Officer. -5 -City Manager's Report to the Commission for February 18,2014 Criminal Investii:ations Division i. Detectives located and arrested a second subject involved in a Grand Theft at a local residence. This subject worked for a marble floor cleaning company and was doing work for the homeowner. The victim in this case had left the residence leaving the 2 workers their alone to clean the floors. The subjects, in addition to cleaning the floors, went through the victims personal belongings and removed several items from the residence. Both subjects were arrested and charged with Grand Theft. ii. Detectives investigated and arrested a subject for Aggravated Battery, Throwing a Deadly Missile and Criminal Mischief. The subject in this case became engaged in a verbal altercation with his girlfriend, which escalated with him throwing a brick which struck the victim, as well as throwing objects at the victim's vehicle causing damage. Support Services Division Services Division: Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property & Evidence Management; i. Narcotics cases from 20 I 0-20 I I reviewed for closed cases and items are being compiled for destruction. Paperwork prepared for judge's authorization for destruction; ii. List being compiled of firearms and rifles for destruction; iii. Property records updated for closed cases up through 2012. Professional Standards Division Training Unit: I. A third Bike Patrol Course was completed over the course of this period, a total of 09 officers have become Bike Patrol certified during this period; II. 16 potential new hires were chosen to participate in the police officer interview re- scheduled for February 18th , 19th , and 20th ; III. 0 I police officer applicant completed their backgrounds and hiring process and are awaiting swearing in. -6 -City Manager's Report to the Commission for February 18,2014 Human Resources Please be advised that no "significant" events have occurred in the Human Resources Department since the February 4, 2014 Commission meeting. We will continue to maintain our activity and project status reports, which can be made available at your request. PUBLIC WORKS DEPARTMENT En~ineerin~ and Construction Division Road Resurfacing on 57th ST and on 62nd ST: Resurfacing is complete. Striping is complete. Bus Shelters: Bus shelter on 59 th Place Progressing. Construction of bus shelter on Sunset Dr on hold until resolution of change order. Sunset Drive Striping: Resolution to award contract is prepared, to be presented to commission on 3/4114. SW 73 rd Street Sidewalk Improvements: Resolution to award was approved by commission on 2/4/14. Purchase Order is being prepared. SW 60th Street Sidewalk: Resolution to award for engineering and construction services is prepared, to be presented to commission on 2/18/14. Police Parking and Fueling Facility Improvement: Resolution to award for design services is prepared, to be presented to commission on 2/18/14. Dog Park -Survey of adjacent land received. Sylva Martin Window Replacement-Resolution to award selected contractor approved by Commission 1/21/14. Contract is in the process of being executed. City Hall Sewer Connection: A PO was issued and NTP was given to the contractor. A pre- construction meeting was held with the designer, contractor and City staff on 1/23114. Construction start date pending WASD approval for tie-in to the sewer line. Traffic Calming Projects in Progress: Pinecrest-Study • Conceptual plans complete. Report finalized 2112/2014. Consultant met with MDW PW to present and discuss the study on 2/13/14. MDC will review and provide comments. Mango Terrace -Design • Design plans were submitted to MDC for review on 1/15/2014. Comments received on 1/28/2014 from MDC, forwarded to Consultant for revisions. Consultant is revising plans. -7 -City Manager's Report to the Commission for February 18,2014 Twin Lakes-Study • Comments were received from MDCPW. In order for MDCPW to provide final approval on the traffic calming devices, the following must now be provided: I. Letters from affected entities such as Police, Fire, and PW Solid Waste Departments stating that they concur with the traffic flow modifications and that it they will not adversely impact their services. 2. Concurrence from the affected residents/property owners. In lieu of concurrence from the residents/property owners, the City Commission may adopt a resolution after a public hearing. 3. An executed Intergovernmental Agreement stating that the City will be responsible for the installation and maintenance of these traffic calming devices, and assuming liabilities associated with the installation of said devices. Cocoplum-Study • Status: The Traffic Study is underway. To be finalized by the end ofthe month. Public Works Attachment A i. Delivered 4 new garbage containers to residents as requested. ii. Move Cabinet from the Sylva Martin Building to Storage at Public Works as requested. iii. Removed a keyboard tray from a desk in the Sylva Martin Building as requested. iv. Pressure cleaned the exterior walls and sidewalks of the Police Department. v. Repaired and painted the Police Station exterior signage. vi. Relocated the exterior Police Logo Sign. vii. Installed 8 fire alarm pull covers at the Community Center. viii. Installed 6 Cat 5 cables and 2 Cat 6 cables as requested by IDe. ix. Repaired hand towel dispensers in the Police Department second floor. x. Cleaned and painted 4 AlC vents at City Hall. xi. Prepared the Commission Chambers for Elections and after elections as requested by the City Clerk. xii. Installed I Cat 5 cable for the fax machine in the Community Center as requested by IDe. xiii. Removed broken bike rack at City Hall and installed a new one. xiv. Changed door lock to the City Mayor's and Commissioner's Office, issued 10 new keys as requested by the City Clerk. xv. Replaced 4 light bulbs in the women's bathroom on the 2nd floor at City Hall. xvi. Repaired door lock on the door to the men's bathroom at Fuch's Park as requested. The following are the accomplishments that have taken place from February 4-February 18, 2014: Recreation Division • On February 7, 2014 basketball registration for the USA Basketball League started at the Gibson- Bethel Community Center, for children ages 7-16 years old. -8 -City Manager's Report to the Commission for February 18,2014 • On February 8, 2014, the Black History Parade ended at the Gibson-Bethel Community Center. A celebration was held from I I :00am-5:00pm. Many activities were included such as live entertainment, music, and food. The Martin Luther King Committee awarded Mr. Lorenzo Woodley with a certification of appreciation for his hard work which contributed to the success of this event. • On February 18, 2014, the Parks and Recreation Department, in collaboration with Ransom Everglades School and the South Miami Children's Clinic, is offering free swimming lessons to participants enrolled in the After School Care Program. The lessons will be held at Ransom Everglades campus on Tuesdays and Thursdays from 4:00pm-5:30pm. Parks Maintenance Division • An employee from the Maintenance division offered four of his classic cars to participate in the Martin Luther King Jr. parade event. • Installed a new yellow poly cap on all fences at Murray Park. • Detailed Dante Fascell Park with trail spraying and tree trimming as the winter push continues. • Began renovations to the football equipment building at Palmer Park (AIC installation, new door, welded security cages). • Removed entire mound field #4 at Palmer Park for Girls High School fast pitch softball (State Regulation). • The Parks Maintenance Division continues to fully support the Directors as mUltiple bids have been received for the following: I) Athletic field light repairs for Palmer Park, Murray Park and Marshall Williamson Park. 2) Design elements for South Miami Park's restrooms. 3) Resurfacing of basketball courts at Murray Park. Planning Department The following is the Planning department update for the February 4, 2014 Commission meeting. Please be advised that no "significant" events have occurred in the Planning Department since the February 4, 2014 Commission Meeting. We will continue to maintain bi-weekly activity and project status reports, which can be made available at your request.