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City of South Miami
Regular City Commission Minutes
February 4, 2014
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
11 The following members of the City Commission were present: Mayor Stoddard, Vice
12 Mayor Liebman, Commissioner Newman, Commissioner Harris and Commissioner Welsh.
13
14 Also in attendance were: City Manager Steven.Alexander, City Attorney Thomas F.
15 Pepe, Esq., Deputy City Clerk Nkenga Payne, CMe.
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G. PRESENTATIONS
Officers Melvis Lopez and Marcus Kinlaw were awarded Courtesy Officer of the
22 Month.
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Officer Christopher Johnson was awarded Officer of the Month.
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING. THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH THE CITY CLERK
H. APPROVAL OF MINUTES
a) Minutes of January 21, 2014
35 It was moved by Commissioner Welsh and seconded by Commissioner Harris to add
36 on page 2, line 21 that it was denied two or three times by Commissioner Newman. The motion
37 passed by a 5-0 vote.
CITY COMMISSION MINUTES
February 4, 2014
1
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2 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve as
3 amended the Minutes of January 21, 2014 passed by a 5 -0 vote:
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9
10
Yea:
Nay:
I. CITY MANAGER'S REPORT
(See attached)
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh·
None
11 Mr. Alexander spoke about the following: the Farfri~~'s Market locatic)fi and schedule;
12 broadcast policy, Insurance Services Office (ISO), security'lights at South Miami Park, Manor
13 Lane wall construction, campaign sign~.andlntermodal Tra!'l?portation survey on the city's
14 website.
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1:. CITY ATIORNEY'SREPORT
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18 The City Attorney reported ,on the following cases: YMCA, Weissberg, Martinez de
19 Castro, FPLi$outheast Investment and Figueredo.
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K. PUBLIC REMARKS
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23 The following individuals addressed the Commission: Donna Shelley, Antoinette Fischer,
24 John Edward Smith, Dr. ClaudiHauri, Louis Feldman, Gabriel Edmond, Dr. Sally Philips, Sharon
25 McCain, Dr. Anna Price, Abraham Allad, Rodney Williams, Spencer Young, Deltravis Williams
26 and Beth Schwartz.
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L. COMMISSION REPORTS, DISCUSSION & REMARKS
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30 The following is a summary of Commission remarks: well wishes for Vice Mayor
31 Liebman's father; candidates' forum; elections; Blacks History Parade; ethics complaints and
32 street lights in the northern end of the City.
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M. CONSENT AGENDA
CITY COMMISSION MINUTES
February 4, 2014
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1 Please note all of the items were pulled from the Consent Agenda.
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b A Resolution authorizing the City Manager to permit an entity to operate a
Farmers Market on SW 57th Court, between SW 73rd Street and SW 72nd
Street and to waive the normal meter rental fee.
3/5 (Commissioner Harris)
5 Moved by Commissioner Newman, seconded by Comm.issioner Harris, the motion to
6 approve Resolution No. 11-14-14105 authorizing the City Manager to permit an entity to
7 operate a Farmers Market on SW 57th Court, between SW7.3td Street and SW 72nd Street and
8 to waive the normal meter rental fee, passed by a 5 -O<yote: .
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12
Yea:
Nay:
MayorStbddard
Vice MaY()1" Liebman
Commissioner Newman
Commissioner Harris
COmmissioner Welsh
.None
2. A. Resolution authorizing the City Manager to enter into a contract with
Maggolc Inc for a contract price not to>exceed $13,742.50 for the SW 73rd
Street Sidewalk ... Project.
3/5 (City Manager-Public Works)
13 Moved by Commissioner Newman, seconded by Commissioner Welsh, the motion to
14 approve Resolution No. 12-14-14106 authorizing the City Manager to enter into a contract with
15 Maggole Inc. for a contract price not to exceed $13,742.50 for the SW 73rd Street Sidewalk
16 Project, passed by a 5 -0 vote:
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20
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
~ A Resolution appointing Lori Yanoshik to serve on the Environmental Review
and Preservation Board for a two-year term ending February 3, 2016.
3/5 (Commissioner Newman)
CITY COMMISSION MINUTES
February 4, 2014
3
1 Moved by Commissioner Newman, seconded by Vice Mayor Liebman, the motion to
2 approve Resolution No. F13-14-14107 appointing Lori Yanoshik to serve on the Environmental
3 Review and Preservation Board for a two-year term ending February 3, 2016, failed by a 2 -3
4 vote:
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Yea:
Nay:
Vice Mayor Liebman
Commissioner Newman
Mayor Stoddard
Commissioner Harris
Commissioner Welsh
Please note that after the vote Commissioner: Newman clarified with Mr. Pepe that he
stated to her that the Charter states that she doesn't need theCoO,1mission's approval to
appoint someone. Mr. Pepe agreed and with that Commissioner N~'\vman appointed Lori
Yanoshik to the Environmental Review and Pres~rvation Boqrd(ERPB). . ...... .
N. RESOLUTION(S)
~ A Resolution of the City of South Miami relating a Final Plat approval to allow
for the Subdivision of the property located at the Southeast corner of SW 72nd
Street andSW68th Avenue, South Miami, Florida.
3/5 (City Mahager-Planning & Zoning)
16 Commissioner Harris moved to defer this item until the residents are noticed regarding
17 this Waivei' of Plat, even though it is not required. The motion was seconded by Mayor
18 Stoddard. {This motionwas later withdrawn)
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20 The applicant/property owner addressed the Commission regarding this item.
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22 Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to
23 approve Resolution No. 14-14-14108 of the City of South Miami relating a Final Plat approval to
24 allow for the Subdivision of the property located at the Southeast corner of SW 72nd Street and
25 SW 68th Avenue, South Miami, Florida, passed by a 5 -0 vote:
26
Yea:
Nay:
CITY COMMISSION MINUTES
February 4, 2014
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
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5. A Resolution of the City of South Miami City Commission, authorizing the City
Manager to permit South Miami Citizens for Good Government a non-profit
organization, to hold a Community Gathering on Saturday, February 8, 2014,
on City property near City Hall.
3/5 (City Manager-Special Events)
4 Moved by Commissioner Newman, seconded by Vice J\jJayor Liebman, the motion to
5 approve Resolution of the City of South Miami City CommisSion, authorizing the City Manager
6 to permit South Miami Citizens for Good Government anon-profit organization, to hold a
7 Community Gathering on Saturday, February 8, 2014, on City property near City Hall,
8 failed by a 2 -3 vote:
9
Yea:
Nay:
12
Vice Mayor Liebman
CommissionerNewmar'l.
Mayor Stoddard
Commissioner Harris
Commissioner Welsh
6. A Resolution of the City of South Miami creatlhga policy for the use of City
Hall and the recording, archiving and broadcasting of private events at City
Hall. 3/5· (City Manager)
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13 It was moved by Commissioner Newman and seconded by Mayor Stoddard that this
14 policy takes affect after the election and to post both forums on Granicus. This motion passed
15 by a 5~0 vote.
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17 Moved by Mayor Stoddqrd, seconded by Commissioner Harris, the motion to approve as
18 amended Resolution No. 15-14-14109 of the City of South Miami creating a policy for the use of
19 City Hall and the recording, archiving and broadcasting of private events at City Hall, passed by
20 a 5 -0 vote:
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24
Yea:
Nay:
CITY COMMISSION MINUTES
February 4, 2014
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
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O. RESOLUTION(S} PUBLIC HEARING(S}
7. A Resolution authorizing the City Manager to enter into the Community Space
Lease Agreement with Miami-Dade County for lease of 6701 SW 62 Avenue,
South Miami, Florida for one (1) year with a one (1) option to renew to
operate the Seniors Program (Senior
Center). 3/5 (City Manager-Parks &
Recreation)
4 Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to
5 approve Resolution No. 16-14-14110 authorizing the City Managerto enter into the Community
6 Space Lease Agreement with Miami-Dade County for lease df<.G7JJ1 SW 62 Avenue, South
7 Miami, Florida for one (1) year with a one (1) option to renew to ~P~r9,te the Seniors Program
8 (Senior Center), passed by a 5 -0 vote:
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Yea:
Nay:
Mayor Stoddard
ViCe Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
P. ORDINANCE(S} THIRD READING(S) PUBLIC HEARING(S)
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Q. ORDINANCE(S) SECONDREADING(S) PUBLIC HEARING(S)
R. ORDINANCE(S} FIRST READING
S. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
February 4, 2014
6
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
February 4, 2014
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering January 21 to February 2, 2014 which
are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
a. Finance:
i. Finance continues working with the City's new financial auditors. Finance is working on
developing the MD&A. Finance continues to gather all of the required documents for the
auditors. The Auditors have completed their fieldwork at the City as of January 17, 2014.
ii. The City's parking contractor has installed the first test Wi-Fi modem within the digital
parking meter. To-date, the wi-fi modem is working perfectly. The City's Public Works
Department continues working with FPL on obtaining the approval to use two of their
respective poles and having them bring the antennas power.
iii. Finance continues to trouble shoot any issues related to the City's ONESolution finance
system. Finance continues to monitor the different department's issues and help correct
those matters.
iv. Finance has closed and posted the Budget by Department Monthly Report December 2013.
The check register for December has been posted on the City's website. Finance is
currently working on closing January 2014.
-2 -City Manager's Report to the Commission for February 4,2014
Central Services: City Managers Report -2/4/14 Commission Meeting
i. IT Maintenance and Consulting Services RFP: The Selection Committee formed a "short-
list" comprised of three (3) proposers and conducted interviews on January 29, 2014.
Evaluation of the proposals is in progress and references continue to be verified.
ii. Marshall Williamson Basketball Court RFP: PHCD notified the City on January 30th the
RFP has been approved for advertising. A Pre-bid meeting is scheduled February 14th; bid
closing is February 21 st. Per the terms of the grant, the RFP was forwarded to Miami-Dade
County PHCD on December 17th for their review and approval prior to advertising.
PHCD replied on January 14th providing a few minor revisions to the document. The
revised RFP was returned to PHCD by the City on January 16th .
iii. Soccer RFP: The RFP was advertised on January 7th . The bid closing has been extended to
February 18th at lOAM due to the number of Request for Information (RFls). A Pre-Bid
meeting was held on January 28th . Five companies were in attendance.
iv. Towing RFP: The City Attorney has completed the review of the RFP. Staff is reviewing
the document prior to advertising.
v. Fixed Asset Inventory Report: The final fixed asset report was received from American
Appraisal, the City's designated appraisal company, and posted on the City's website.
Following are highlights for the Code Enforcement Division for January 20 -January 31, 2014:
Code Enforcement Office:
I. In the Month of January, from the 20th to January 31, 2014, Code Enforcement Office has:
a. Responded to over 43 resident/city official complaints.
b. Issued more than 11 Courtesy Civil Infraction Notices.
c. Issued 11 Notices of Civil Infraction.
d. Removed 68 Illegal Signs from the City.
e. Reviewed 11 Building permits.
f. Proactive Inspections 70.
g. Re-Inspections 50
h. Cases Closed 22.
i. Graffiti Tags 1.
II. Fines and Fees collected through the Code Enforcement Division for the month of
January 2014: $8,993.00 .
-3 -City Manager's Report to the Commission for February 4,2014
III. Local Business Tax Compliance Office:
In the month of January (1/20/2014 -1/31/2014):
Total amount Total amount collected
a. NEW LICENSES (20) $ 5,937.15
b. NEW LIENS ( 17) $ 2,130.00
c. INSPECTIONS (80)
d. RENEWAL FEES COLLECTED $ 10,080.98
e. NEW LICENSES REVIEWED (25)
f. 3rd RENEWAL NOTICES PRINTED
g. BTR's Printed (61 )
Special Events Division: The following are the results of the Special Events Division for various activities and
events from lanuary 20, 2014 -January 31. 2014:
• Collaborating with South Miami Hospital on the Community Health Fair event set for March 8,
2014, to be held at Palmer Park.
• Collaborating with South Miami Rotary Club, resolution passed by the City Commission on
December 17, 2013, for approval of their event, which will be held on February 23, & 24, 2014.
Final meeting set for February 10, 2014.
• Collaborating with the MLK Committee on the events for January and February celebrating
Martin Luther King and Black History Month. Prayer Breakfast was held on Saturday, January I I,
2014 at 9:00 am at the Gibson-Bethel Community Center (5800 SW 66 Street), Gospel Festival
was held on January 19, 2014, at St John AME Church (6461 SW 59TH Place)., and the Black
History Parade/Festival, Saturday, February 8, 2014, at 10:00 a.m., starting on Sunset Drive to
Murray Park (5800 SW 66 Street).
• Assisted with the logistics of the new Farmers Market located in front of City Hall. This market
will be on site on Sundays for the months of January, and February 2014.
• Collaborating with Sallie Byrd from Florida Heart Research Institute on holding a dog show in
March of 2014, in the downtown area of South Miami. The event is set for March 16, 2014,
from 8:00 A.M. -I I :00 A.M., by the back parking lot area of 1ST National Bank of South Miami.
• Collaborating with VolksBlast Inc, on their event which will be held on February 9, 2014, and
which was approved by the City Commission on 10/1/2013. Final meeting was held on January
29,2014.
• Collaborating with the South Miami Police Department on a possible "Gun Buy Back" event.
Date and time to be determined.
• Collaborating with Human Resources Department in placing volunteers in different
departments.
• Processed six (4) garage sale permits requests for this time period.
-4 -City Manager's Report to the Commission for February 4,2014
• Reviewed and processed 11 Lien Requests for Code Enforcement Department, for this time
period.
• Processed a combination of 30 Liens/Lien Releases for Code Enforcement Department, for this
time period.
The following are the accomplishments for the Police Department for the time period January 20th
through February 2nd
, 2014:
Uniform Patrol Division
i. A total of 20* arrests; 09 felonies, 04 misdemeanors, 04 traffic, and 02 warrant served;
ii. Of those 20 arrests, 05 were narcotics related; 04 for Cocaine Possession and 0 I for
marijuana possession;
iii. During this period Acting Chief Landa continued conducting staff walks with his
administrative personnel, during these walks a total of 80 businesses and 99 residences
were contacted. These contacts were conducted in the Zone I, 5 and 6 areas of the City.
These community contacts were done to provide information on how to access police
services via our social media pages and crime prevention tips;
iv. The first of three scheduled bike patrol schools was completed and three more officers
were bike certified in the Uniform Patrol Division;
v. Acting Chief Landa participated in a meeting with the South Miami Drug Free Coalition;
vi. Finalized plans for the upcoming MLK parade;
vii. Acting Chief Landa program of "Shift Representative Program" was started and
representatives selected.
*Department total
Community Police Unit
i. CPU Officers conducted the following details in the CRA area; 09 Park and Walks, 16
Citizen Assists, 0 I Community Meetings, signed up 05 more businesses for the BEAT
program and conducted 51 Watch Orders;
ii. CPU personnel concentrated efforts in the Zone 06 area to assist and prevent vehicle
burglaries in the area.
-5 -City Manager's Report to the Commission for February 4,2014
Criminal Investigations Division
i. Detectives while conducting a follow up investigation observed a male chasing another
male on foot. Detectives gave chase on foot and apprehended the subject, who it was later
learned stole 3 I phones from a local business. All I phones were recovered and returned
back to the victim.
ii. Detectives are investigating a theft of a Laser Hair removal machine valued at $80,000.00
which was removed from a local business during a commercial burglary. Investigation has
revealed that several other similar crimes have occurred in other jurisdiction where the
same equipment was taken. Detectives are following up on several leads and working with
these other jurisdictions to recover this equipment and arrest those responsible.
iii. Detectives have arrested 2 subjects involved in Hit & Run accidents. Both subjects were
involved in separate accidents, when they fled the scene. Both subjects were identified by
detectives and charged.
Support Services Division
Services Division: Accreditation Unit, Fleet Management, Records Management, Quarter Master,
Property & Evidence Management;
i. Narcotics cases from 20 I 0-20 II reviewed for closed cases and list being compiled for
destruction. Paperwork prepared for judge's authorization for destruction.
ii. List being compiled of firearms and rifles for destruction.
iii. Property records updated for closed cases up through 2012.
iv. Property Unit processed:
• Logged in-38 cases
• Returned to Owner-12 pieces
Professional Standards Division
Training Unit:
I. Bike patrol class was completed;
II. 16 potential new hires were chosen to participate in the police officer interview scheduled
for February I I th, 12th , and 13 th •
III. 2 police officer applicants completed their backgrounds and hiring process
-6 -City Manager's Report to the Commission for February 4,2014
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources Department since
the January 21, 2014 Commission meeting. We will continue to maintain our activity and project
status reports, which can be made available at your request.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Road Resurfacing on 57th ST and on 62nd ST: The work is complete. Striping will be performed end
of February.
Bus Shelters: Construction is underway on two locations.
SW 73 rd Street Sidewalk Improvements: Resolution to award is to be presented to commission on
2/4114.
Police Parking and Fueling Facility Improvement: Resolution to award for design services is
prepared, to be presented to commission on 2/18/14.
Dog Park -Survey completed. New survey of adjacent land requested.
Sylva Martin Window Replacement-Resolution to award selected contractor approved by
Commission 1/21114. Contract is in the process of being executed.
City Hall Sewer Connection: A PO was issued and NTP was given to the contractor. A pre-
construction meeting was held with the designer, contractor and City staff on 1/23/14. Construction start
date pending WASD approval for tie-in to the sewer line.
Traffic Calming Projects in Progress:
Mango Terrace -Design
• Status: Design plans were submitted to MDC for review on 1/15/2014. Comments received on
1/28/2014 from MDC, forwarded to Consultant for revisions. Consultant submitting revised plans
on 2/4114 to MDe.
Pinecrest-Study
• Status: Conceptual plans complete. The Study Report is being finalized. Study to be sent to MDC
for review and preliminary approval week of 2/3/14.
Twin Lakes-Study
• Status: Comments were received from MDCPW.
In order for MDCPW to provide final approval on the traffic calming devices, the following must
now be provided:
-7 -City Manager's Report to the Commission for February 4,2014
I. Letters from affected entities such as Police, Fire, and PW Solid Waste Departments
stating that they concur with the traffic flow modifications and that it they will not
adversely impact their services.
2. Concurrence from the affected residents/property owners. In lieu of concurrence from the
residents/property owners, the City Commission may adopt a resolution after a public
hearing.
3. An executed Intergovernmental Agreement stating that the City will be responsible for the
installation and maintenance of these traffic calming devices, and assuming liabilities
associated with the installation of said devices.
Cocoplum-Study
• Status: The Traffic Study is underway. To be finalized by the end of the month.
Public Works Attachment A
i. Delivered 6 new garbage containers to residents as requested.
ii. Repaired 4 parking numbers in the downtown area.
iii. Replaced 8 bulbs and Repaired 2 lamp transformers and capacitor for the City Hall/Library parking lot
lighting project.
iv. Replaced 4 Florescent light bulbs in stairwell at City Hall.
v. Cleaned, painted and refurbished air vents and returns in the City Clerk, Deputy City Clerk and
Records.
vi. Repair phone lines for the Police Department.
vii. Repair vinyl base boards in the Multi-purpose room in Community Center.
viii. Change batteries for the Exit Sign on doors at the Community Center.
ix. Repair 2 Gymnasium doors at the Community Center East & West Side.
x. Mount Dry Erase board on wall in the Education Room at the Community Center.
xi. Replaced all air filters throughout all City facilities.
xii. Ran a Cat 5 cable in the Computer Lab as requested by IDC.
xiii. Ran 2 lines, I Cat 5 & I Fax line in the Sylva Martin Building as requested IDC.
xiv. Installed a mirror in the men's bathroom in the Sylva Martin Building as requested by Planning & Zoning
Department.
xv. Relocated the office furniture for the Sr. Planner in the Sylva Martin Building.
xvi. Cleaned and painted 22 AlC vents and returns in the Commission Chamber as requested.
xvii. Repaired and painted all the walls in the Dispatch area in the Police Department per work order.
xviii. Stripped and waxed the kitchen floors in the Community Center as requested by Parks.
xix. Repaired and installed the ice maker in the kitchen at the Community Center.
The following are the accomplishments that have taken place from January 22, 2014-February 3, 2014:
Recreation Division
• The City of South Miami, in partnership with the Department of the Treasury Internal Revenue
Service, is offering free tax services to the public at the Gibson-Bethel Community Center from
February I -April 14, 2014, on Saturdays from 10:00 am-2:00 pm.
• Track and Field practices have. started and will be held at the Gibson-Bethel Community Center on
Tuesdays, Wednesdays and Thursdays from 5:45 pm-7:30 pm. Registration is ongoing for children
ages 6-16 years old at the Community Center.
-8 -City Manager's Report to the Commission for February 4, 2014
• Basketball registration for the USA Basketball League is ongoing at the Gibson-Bethel Community
Center, for children ages 7-16 years old. Games will start on February 7, 2014 at the Community
Center's gymnasium.
Parks Maintenance Division
• Trimmed and lifted approximately thirty (30) trees at South Miami Park.
• Trimmed approximately twenty (20) trees at Fuchs Park.
• Trimmed approximately twenty four (24) trees at Dante Fascell Park.
• Trimmed approximately eleven (II) trees at Marshall Williamson Park.
• Replaced seventy hundred fifty (750) feet of plastic fence guard at the Community Center.
• Repaired all irrigation at Murray Park.
• Prepared thirteen (13) soccer fields and six baseball fields for league openings.
Upcoming Events and activities
• The Parks and Recreation Department, in collaboration with Ransom Everglades School and the
South Miami Children's Clinic, will be offering free swimming lessons to participants enrolled in the
After School Care Program. The lessons will be held at Ransom Everglades campus on Tuesdays
and Thursdays from 4:00 pm-5:30 pm.
• A candle light visual will be held on February 6, 2014 from 5 pm-7 pm at the Gibson-Bethel
Community Center in memory of James Mack Jr., a long time South Miami Grey Ghosts football
coach, who passed away on January 28, 2014.
• On Saturday, February 8, 2014 a celebration will follow the Black History Parade at the Gibson-
Bethel Community Center from I 1:00 am-5:00 pm. There will be live performance, music, food
and many more activities.
Planning Department
The following is the Planning department update for the February 4, 2014 Commission meeting.
Please be advised that no "significant" events have occurred in the Planning Department since the January
21, 2014 Commission Meeting. We will continue to maintain bi-weekly activity and project status reports,
which can be made available at your request.