3City of South Miami
PUBLIC WORKS & ENGINEERING DEPARTMENT
4795 SW 75 th Avenue
Miami, FL 33155
Tel. (305) 663-6350 Fax (305) 668-7208
South Miami
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2001
TO: Steven Alexander, City Manager
FROM: Kelly Barket, Jr., Chief Superintendent of Public Works
DATE: February 18, 2014
Resolution: A Resolution authorizing the City Manager to enter into a contract with SRS Engineering, Inc.
for a contract price not to exceed $32,630 for civil engineering services for the Police Fueling
Station Improvements
Background: In accordance with Florida Statute 287.055 "Consultants Competitive Negotiation Act
("CCNA"), firms were selected and approved (Resolution 151-13-13969) to provide
professional engineering services to the City. City staff negotiated hourly billing rates with the
selected firms and entered into individual Professional Service Agreements ('PSA').
Expense:
Account:
The scope of work includes, engineering design and preparation of final design plans and
construction phase services for improvements to the existing Police Fueling Station located
within the City Hall Complex at 6130 Sunset Drive.
SRS Engineering, Inc. was one of the City Commission approved firms to perform civil
engineering services for the City on future projects. This is the third project under the civil
engineering category.
Civil Engineering Firms
EAC Consulting
Civil Works, Inc.,
SRS Engineering, Inc"
R.J. Behar and Company, Inc
Millian Swain & Associates
Dorn Avenue Drainage Design
Pending
Police Fueling Station Improvements
Marshall Williamson Ph.1 Environ. Site Assessment
Pending
City staff negotiated with SRS Engineering, Inc. the scope of work, cost and number of hours
to perform engineering services for the Police Fueling Station Improvements. After reaching
a consensus, SRS Engineering, Inc. submitted the attached proposal to the City for
Commission approval in an amount not to exceed $32,630.
Contract amount not to exceed $32,630.
The expenditure shall be charged to the Federal Forfeiture Public Safety Infrastructure Fund
615-1910-521-6440, which has a balance of $450,000.
Attachments: Proposal
Approved Resolution 151-13-13969
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RESOLUTION NO.: _____ _
A Resolution authorizing the City Manager to enter into a contract with SRS
Engineering, Inc. for a contract price not to exceed $32,630 for civil engineering
services for the Police Fueling Station Improvements.
WHEREAS, pursuant to Florida Statute 287.055 "Consultants Competitive Negotiation Act" ('CCNA'), SRS
Engineering, Inc. was one of the firms selected and ranked to provide professional engineering services; and
WHEREAS, the City negotiated hourly rates with the firm and entered into a professional service
agreement with SRS Engineering, Inc. to perform engineering services for the City; and
WHEREAS, the Mayor and City Commission wishes to provide improvements to the Police fueling station;
and
WHEREAS, After negotiating with SRS Engineering, Inc. on a cost to perform the design services, they
submitted a proposal to perform the Police Fueling Station Improvements; and
WHEREAS, the total expenditure to perform the design services for an amount not to exceed $32,630; and
WHEREAS, the Mayor and City Commission desire to authorize the City Manager to enter into a contract
with SRS Engineering, Inc. for the design of the Police Fueling Station Improvements for an amount not to exceed
$32,630.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to enter into a contract with SRS Engineering, Inc. for the
Police Fueling Station Improvements for an amount not to exceed $32,630 and in accordance with the terms of the
professional service agreement previously approved by the City Commission.
Section 2: The expenditure shall be charged to the Federal Forfeiture Public Safety Infrastructure
Fund 615-1910-521-6440, which has a balance of $450,000.
Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or
unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining
portions of this resolution.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ___ day of ______ , 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION
THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
January 31,2014 (Revised)
City of South Miami
6130 Sunset Drive
South Miami, FL 33143-5093
Attn: Ms. Shari Kamali
Assistant City Manager
Re: City of South Miami Police Fueling Station Improvements
Dear Ms. Kamali,
We appreciate this opportunity to prepare this Proposal for Professional Services for the referenced
project. In accordance with our Agreement for General Engineering Services, we are submitting our
understanding of the Scope of Work and Fee Proposal to provide Professional Consulting
Engineering Services in connection with the referenced project.
The Scope of Work as we understand it at the present time will consist of the site investigations, site
layout and engineering design for future iinprovements to the existing Police Fueling Station located
within the City Hall Complex at 6130 Sunset D~ive. This work shall include contracting and
coordinating all work with specialty firms including -MEP Engineers, Surveyors, Geotechnical, and
Structural Engineers. Renovations shall include new prefab metal canopy, lighting and camera on
canopy, new hose bib, electrical outlet connection, vacuum system, air compressor, and storage
cabinet at Service Island, and additional electrical outlet connector in island next to parking space.
This work will include the following:
• Meeting with City of South Miami staff to establish design guidelines and permit requirements.
• After the initial meeting with City staff and regulatory agencies, the first step will be to gather all
available data concerning the project site and associated design requirements. This task
includes conducting a site visits and reviewing existing available site records to identify existing
utilities and conditions.
• Contract and coordinate with the Surveyor to obtain survey information required for design. The
survey will obtain all topography information within the limits of our project.
• Contract and coordinate with a geotechnical test lab to prepare geotechnical report with
recommendations for design and to conduct soil borings, as required for structural design.
• Once the survey, geotechnical and utilities information is gathered, the design base maps
(existing conditions) are prepared. The base maps will include all topographical information,
existing site elevations, fueling island, topographical features, and marked utilities and
underground lines, etc. The base map shall be prepared in AutoCAD format at a scale of 1 inch
= 20 feet or as needed.
• Preparation of civil engineering design plans and specifications for the construction of the selected
altemative from the Conceptual Report. All work shall be in accordance with the accepted practices
and design standards of City of South Miami, Miami-Dade County, and local regulatory agencies.
January 31,2014
Page 2
• Provide Project Administration services, to include attending local meetings with City and
regulatory agencies, and coordination with design team consultants.
• Conduct site visits to observe existing site conditions and verify survey and utility information.
• Prepare construction drawings consisting of the following:
• Title Sheet.
•
•
•
•
•
•
•
•
•
•
•
General Notes and Location Map.
Demolition Plan.
Site Geometry Plan.
Paving, Grading and Drainage Plan
Site Paving Details Sheet
Canopy Details Sheet
Canopy Structural Sheet
Electrical Site Plan
Electrical Detail Sheets
Plumbing and Mechanical Plan
Plumbing and Mechanical Details Sheets
• Prepare engineer's estimate of probable construction cost.
• Submit 50% and 90% complete design documents to City Public Works and Police Staff for their
review and comments. Task may also include meetings with the various Departments.
• Finalize drawings based on comments and prepare and process permits application and
documentation for approval by regulatory agencies (Building Department, RER, and Fire).
• Submit 100% complete construction documents including construction drawings, technical
specifications, final construction cost estimate, and copies of approved permitted construction
drawings. 10 full size sets of drawings shall be provided to the City.
• Attend pre-bid Meeting.
• Provide supplemental information and/or clarification of construction documents to prospective
bidders during the bid solicitation process.
• Review bid submittals and attend bid-opening meeting.
Construction Phase Services
SRS shall provide construction services including responding to contractor's request for information
(RFI), reviewing shop drawings, review request for changed work, attending meetings or conducting
site construction observations (limited to 5 site visits).
The City will provide SRS with the following:
• The City provide all available information about the existing fueling station including, but limited to,
construction drawings, as-built drawings, system's information, etc.
• The City shall contract and coordinate the removal of the existing Sea Grape Tree.
January 31,2014
Page 3
• The City shall pay all applicable permit and plan review fees required by regulatory agencies.
• Landscaping design services are included as part of this proposal.
Compensation
Our Engineering Fees for the above described Basic Services will be a lump sum amount shown
below. This fee proposal includes the cost of mechanical and electrical engineering, structural
engineering, geotechnical and topographical survey. It does not include plan review or permitting
fees. Payment will be based on monthly invoicing as a percentage of completion of worle
Our Engineering Fees are as follows:
Topographical Survey ............................................................................................ $1,280.00
Geotechnical ............................................................................................................... $ 850.00
Completion of 50% Design Plans ...................................................................... $ 11,200.00
Completion of 90% Design Plans ........................................................................ $ 8,960.00
Completion of 100% Design Plans ...................................................................... $ 2,240.00
Plans Processing and Permitting Approval. ...................................................... $ 3,300.00
Construction Phase Services ............................................................................... $ 4,800.00
Total ........................................................................................................................ $ 32,630.00
We would expect to commence our services promptly after receipt of your acceptance of this
proposal and approval of the purchase order.
This Proposal and our Standard Agreement with the City represents the entire understanding
between the City of South Miami and SRS Engineering, Inc. in respect to the Project and may only
be modified in writing when signed by both of us. If the foregoing is agreeable to you, please
execute the original of this Agreement where indicated below and return to our office.
Very truly yours,
=Z.~J~
1~,fuciO Serralta, P.E.
President
I have read the foregoing Letter of Agreement and agree to all terms and conditions stated therein.
Accepted this ___ day of ______ , 2014
City of South Miami
By: ____________ __
Title: ____________ __
RESOLUTION NO.: 151-13-13969
A Resolution authorizing the City Manager to execute a Professional Service Agreement provided under
Florida Statute 287.055 Consultant's Competitive Negotiation Act "CCNA", with EAC Consulting, Inc, Marlin
Engineering, Inc., The Corradino Group, Inc., SRS Engineering, Inc" R.J. Behar and Company, Inc, T.Y.Lin
International, Stanley Consultants, Inc., Sol-Arch, Inc., Civil Works, Inc., C.H. Perez & Associates
Consulting Engineers, Inc., for the following professional services: Architecture, Civil/Environmental
Engineering, Structural, and Traffic & Transportation Engineering.
WHEREAS, the Mayor and City Commission desire to enter into service agreements for professional
services for the following categories: Architecture, Landscape Architecture, Civil/Environmental Engineering,
Structural, Traffic and Transportation Engineering; and
WHEREAS, pursuant to Florida Statute 287.055 for CCNA, the City solicited qualification from interested
firms and the City's review committee conducted a thorough review of the qualifications of the firms that responded
to the solicitation, and upon evaluation the firms were ranked; and
WHEREAS, the City met with the firms and reviewed the proposed hourly billing rates and the following
firms have agreed upon the hourly billing rates disclosed in the Professional Service Agreement request for
qualifications; EAC Consulting, Inc, Marlin Engineering, Inc., The Corradino Group, Inc., SRS Engineering, Inc"
R.J. Behar and Company, Inc, T.Y.Lin International, Stanley Consultants, Inc., Sol-Arch, Inc., Civil Works, Inc., C.H.
Perez & Associates Consulting Engineers, Inc.; and
WHEREAS, the Mayor and City Commission desires to authorize the City Manager to execute the
professional service agreements.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is hereby authorized to execute the form of the professional service
agreement that is attached, for the negotiated hourly rates in accordance with the procedure set forth in Florida
Statute 287.055 (Consultant's Competitive Negotiation Act) with EAC Consulting, Inc, Marlin Engineering, Inc., The
Corradino Group, Inc., SRS Engineering, Inc" R.J. Behar and Company, Inc, T.Y.Lin International, Stanley
Consultants, Inc., Sol-Arch, Inc., Civil Works, Inc., C.H. Perez & Associates Consulting Engineers, Inc
Section 2: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or
unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining
portions of this resolution.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 6 th day of __ A_u_g",-u_s_t __ , 2013.
ATTEST:
CITY CLERK
COMMISSION VOTE: 5 -0
Mayor Stoddard: Yea
Vice Mayor Liebman Yea
Commissioner Newman: Yea
Commissioner Harris: Yea
Commissioner Welsh: Yea