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City of South Miami
Regular City Commission Minutes
January 21, 2014
A. SILENCE OR TURN OFF ALL CELL PHONES
e. ROLL CALL
9 The following members of the City Commission were present: Commissioner Harris,
10 Commissioner Welsh, Commissioner Newman, Vice Mayor Liebman, Mayor Stoddard.
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12 Also in attendance were: City Manager Steven Alexander, City Attorney Thomas F.
13 Pepe, Esq., Deputy City Clerk Nkenga Payne, CMe.
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D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH THE CITY CLERK
G. PRESENTATIONS
H. APPROVAL OF MINUTES
a) Minutes of January 7, 2013
The minutes of January 7,2014 was approved unanimously.
I. CITY MANAGER'S REPORT
31 (See attached)
32
33 Mr. Alexander introduced the new Assistant City Manager Shari Kamali. He also
34 reported on the following items: RFP for Towing, Tree Ordinance, Candidates Debate policy,
35 Chief of Police interviews, pulling of item #4 and Farmer's Market relocation.
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J. CITY ATTORNEY'S REPORT
CITY COMMISSION MINUTES
January 21, 2014
1
1 The City Attorney reported on the following: Weissberg vs. CSM, complimented the
2 Police Department regarding the loss of his cell phone, Candidate Debate Broadcasting Policy
3 and the YMCA case.
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K. PUBLIC REMARKS
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7 The following individuals addressed the Commission: Sharon McCain, Louis
8 Feldman, Brad Cassel, Deltravis Williams, Dick Ward, Sally Philips, Gabriel Edmond, Antoinette
9 Fischer, John Edward Smith, Donna Shelley and Rodney Williams.
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L. COMMISSION REPORTS, DISCUSSION & REMARKS
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13 Commissioner Newman spoke about the community coming out to vote and the
14 MLK Gospel Explosion.
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16 Commissioner Harris spoke about the MLK Gospel Explosion, campaigning and the
17 Narrow Gauge Trolley.
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Commissioner Welsh spoke about the Candidate Forum, poll for pool cost, ethics
complaint filed against him, Police Department, ballotquestion and Medical Marijuana.
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Vice Mayor{iebman remarked about political signs, ballot question, the election,
break-ins and Dante Fascell track.
Mayot .. Stoddard spoke about the MLK Gospel Explosion, the election and
allegations against him regarding the Police Department.
M. CONSENT AGENDA
1. A Resolution authorizing the City Manager to accept a donation from Diego A.
Serrano as a contribution to the South Miami Greyghosts Cheerleading
program. (City Manager-Parks & Recreation) 3/5
33 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
34 Resolution No. 06-14-14100 authorizing the City Manager to accept a donation from Diego A.
35 Serrano as a contribution to the South Miami Greyghosts Cheerleading program, passed by a 5
36 -0 vote:
37
Yea:
CITY COMMISSION MINUTES
January 21, 2014
Commissioner Harris
2
3
Nay:
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
2. A Resolution authorizing the City Manager to enter into a contract with
Hartzell Construction, Inc., for an amount not to exceed $18,000 for the
restoration of six (6) windows located in the Sylva Martin building.
3/5 (City Manager-Public Works)
4 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
5 Resolution No. 07-14-14101 authorizing the City Manager to enter into a contract with Hartzell
6 Construction, Inc., for an amount not to excee<t$18,OOO for the restoration of six (6) windows
7 located in the Sylva Martin building, passed by as,.. 0 vote:
8
N.
34
Yea:
Nay:
RESOLUTION(S)
Commissioner Harris.
Corn missioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
Commissioner Welsh pulled item #3 from the Consent Agenda.
3. A Resolution authorizing the City Manager to execute Amendment Five to the
Combined FY 2008, 2009, and 2010 Community Development Block Grant
(CDBG) agreement for the Murray Park Aquatic Center -Construction.
3/5 (City Manager-Finance/Grants)
35 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
36 Resolution No. 08-14-14102 authorizing the City Manager to execute Amendment Five to the
37 Combined FY 2008, 2009, and 2010 Community Development Block Grant (CDBG) agreement
38 for the Murray Park Aquatic Center -Construction, passed by a 4 -1 vote:
39
Yea:
CITY COMMISSION MINUTES
January 21, 2014
Commissioner Harris
Commissioner Welsh
3
Nay:
B. ADD-ON ITEM(S)
3
Vice Mayor Liebman
Mayor Stoddard
Commissioner Newman
4 A Resolution of the City of South Miami ("City") instructing the City Manager to amend
5 the City's Administrative Order No.1 to provide for the recording and broadcasting of
6 events. 3/5 (Commissioner Harris)
7 After discussing the resolution, it was. moved by Commissioner Newman and
8 seconded by Vice Mayor Liebman to amend this resolution to state "After the policy is
9 drafted it shall come back to the City Commission for review". The motion to amend the
10 resolution passed unanimously.
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12 Moved by Commissioner Harris,seconded by Mayor Stoddard, the motion to approve as
13 amended Resolution No. 09-14-14103 instructing the City Manager to amend the City's
14 Administrative Order No.1 to provide for the recording and broadcasting of events, passed by
15 a 4 -1 vote:
16
23
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Vice Mayor Liebman
MayorStoddard
Commissioner Newman
THIS ITEM WAS PULLED
4. A Resolution of the City of South Miami relating a Final Plat approval to allow
for the Subdivision of the property located at the Southeast corner of SW 72nd
Street and SW 68th Avenue, South Miami, Florida.
3/5 (City Manager-Planning & Zoning)
5. A Resolution relating to the review and acceptance of the Annual Housing
Report of the RRC 57 Avenue LLC [Red Road Commons], on their mixed-use
development project located at 6700 SW 57 Avenue.
3/5 (City Manager-Planning & Zoning)
24 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
25 Resolution No. 10-14-14104 relating to the review and acceptance of the Annual Housing
CITY COMMISSION MINUTES
January 21, 2014
4
1 Report of the RRC 57 Avenue LLC [Red Road CommonsL on their mixed-use development
2 project located at 6700 SW 57 Avenue, passed by a 5 -0 vote:
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Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
O. RESOLUTION(S) PUBLIC HEARING(S)
P. ORDINANCE(S) THIRD READING(S) PUBLICHEARING(S)
Q. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
6. An Ordinance amending Section 20-4.3{B) entitled Applicability and
Definitions, Section 20-4.3(1)(1) entitled RS-Single Family Residential Districts,
Section 20-4.3(1)(2) entitled RT-Townhouse Districts, and Section 20-4.10
entitled Garage Sale in order to increase the amount of signage allowed for
garage sales. 5/5 (Deferred 12/17/13& 1/07/14)
(City Manager;.Planning & Zoning)
13 The public hearing was opened and the following addressed the Commission:
14 Sharon McCain and Brad Cassel.
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16 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
17 An Ordinance amending Section 20-4.3(B) entitled Applicability and Definitions, Section 20-
18 4.3(1)(1) entitled RS-Single Family Residential Districts, Section 20-4.3(1)(2) entitled RT-
19 Townhouse Districts, and Section 20-4.10 entitled Garage Sale in order to increase the amount
20 of signage allowed for garage sales, failed by a 4 -1 vote:
21
Yea:
Nay:
R. ORDINANCE(S) FIRST READING
CITY COMMISSION MINUTES
January 21, 2014
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Mayor Stoddard
Vice Mayor Liebman
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S. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
January 21, 2014
6
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
January 21,2014
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering January 7 -January 19, 2014
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
i. Finance continues working with the City's new financial auditors. Finance is
working on developing the MD&A. Finance continues to gather a" of the required
documents for the auditors. The Auditors have completed their fieldwork at the
City as of January 17, 2014.
ii. The City's parking contractor has installed the first test Wi-Fi modem within the
digital parking meter. To-date, the wi-fi modem is working perfectly. The City's
Public Works Department continues working with FPL on obtaining the approval to
use two of their respective poles and having them bring the antennas power.
iii. Finance continues to trouble shoot any issues related to the City's ONESolution
finance system. Finance continues to monitor the different department's issues and
help correct those matters.
iv. Finance has closed December 2013 and continues working on completing the
Budget by Department Monthly Report. The check register for December has
been posted on the City's website.
Central Services: City Managers Report -1/21/14 Commission Meeting
i. IT Maintenance and Consulting Services RFP: The Selection Committee has formed
a "short-list" comprised of three (3) proposers and scheduled interviews January
29, 2014. The interviews wi" take place in Chambers from 9:00 AM to I :00 PM.
-2 -City Manager's Report to the Commission for January 21,2014
ii. Sylva Martin Windows RFP: The Selection Committee has selected a contractor
for the project. The award recommendation is scheduled for the January 21 st
Commission meeting.
iii. Marshall Williamson Basketball Court Draft RFP: Per the terms of the grant, the
RFP was forwarded to Miami-Dade County PHCD on December 17th for their
review and approval prior to advertising. PHCD replied on January 14th providing a
few minor revisions to the document. The revised RFP was returned to PHCD on
January 16th . A reply is pending.
iv. Soccer RFP: The RFP was advertised on January 7th . A Pre-Bid meeting is
scheduled for January 28th . Bid closing is February 4.
v. Towing RFP: The scope has been approved by PD and PW. A draft RFP has been
forwarded to the City Attorney for review and approval.
vi. Tennis Management & Operations RFP: A scope has been completed by PRo A
formal RFP document is being developed and upon completion, will be forwarded
to the City Attorney for review and approval.
vii. Fixed Asset Inventory Report: A third draft .report was received from American
Appraisal on January 15 th and has been reviewed and approved by staff. The final
report is due on January 21 st and will be posted on the City's website.
Following are highlights for the Code Enforcement Division for January 4 -January 19, 2014:
Code Enforcement Office:
I. In the Month of January, from the 4th to January 19, 2014, Code Enforcement Office has:
a. Responded to over 21 resident/city official complaints.
b. Issued more than li Courtesy Civil Infraction Notices.
C. Issued 1: Notices of Civil Infraction.
d. Removed 35 Illegal Signs from the City.
e. Reviewed 50 Building permits.
f. Proactive Inspections 129.
g. Re-Inspections 97
h. Cases Closed 27.
i. Graffiti Tags 1.
II. Fines and Fees collected for the month of January 2014: Calculated at the end of the
month.
-3 -City Manager's Report to the Commission for January 21, 2014
III. Local Business Tax Compliance Office:
In the month of January (1/6/2014 -1/17/2014):
Total amount Total amount collected
a. NEW LICENSES (34) $ 6,937.34
b. NEW LIENS (23) $ 2,700.00
c. INSPECTIONS (81 )
d. RENEWAL FEES COLLECTED $ 13,277.84
e. NEW LICENSES REVIEWED ( 15)
f. 3 rd RENEWAL NOTICES PRINTED
g. BTR's Printed ( 119)
Special Events Division:
The following are the results of the Special Events Division for various activities and events from
lanuary 4, 2014 -January 21, 2014:
• Collaborating with South Miami Hospital on the Community Health Fair event set for
March 8, 2014, to be held at Palmer Park.
• Collaborating with South Miami Rotary Club, resolution passed by the City Commission
on December 17, 2013, for approval of their event, which will be held on February 23,
&24,2014.
• Collaborating with the MLK Committee on the events for January and February
celebrating Martin Luther King and Black History Month. Prayer Breakfast was held on
Saturday, January I I, 2014 at 9:00 am at the Gibson-Bethel Community Center (5800
SW 66 Street), Gospel Festival was held on January 19, 2014, at St John AME Church
(6461 SW 59TH Place)., and the Black History Parade/Festival, Saturday, February 8, 2014,
at 10:00 a.m., starting on Sunset Drive to Murray Park (5800 SW 66 Street).
• Assisted with the logistics of the new Farmers Market located in front of City Hall. This
market will be on site on Sundays for the months of January, February and March 2014.
• Collaborating with Sallie Byrd from Florida Heart Research Institute on holding a dog
show in March of 2014, in the downtown area of South Miami. Time and date to be
determined.
• Collaborating with VolksBlast Inc, on their event which will be held on February 9,
2014, and which was approved by the City Commission.
-4 -City Manager's Report to the Commission for January 21, 2014
• Collaborating with the South Miami Police Department on a possible "Gun Buy Back"
event. Date and time to be determined.
• Collaborating with Human Resources Department in placing volunteers in different
departments.
• Processed six (6) garage sale permits requests for this time period.
• Reviewed and processed 23 Lien Requests for Code Enforcement Department for this
time period.
The following are the accomplishments for the Police Department for the time period January 5th
through January 19 th
, 2014:
Uniform Patrol Division
i. A total of 30* arrests; 15 felonies, 07 misdemeanors, 03 traffic, and 05 warrant served;
ii. Of those 30 arrests, 09 were narcotics related; 04 for Cocaine Possession, 04 for
marijuana possession and 0 I for Possession of drug Paraphernalia;
iii. On 01/08/2014 UPD and CPU personnel attended the South Miami Drug Free Coalition
event at South Miami Middle School "The Story of Our Lives";
iv. On 01/08/2014 UPD personnel attended a meeting with management of Deli Lane to
discuss concerns in the area;
v. On 0111412014 UPD personnel attended the Santa Parade of the Elves Luncheon and
discussed the 2013 event and ways to improve it;
vi. On 0 I 117120 14U PD and CI D personnel participated in a joint saturation and surveillance
detail throughout the CSM, this event resulted 07 physical arrests, 10 issuances of promise
to appears in lieu of custodial arrest and 47 citations issued;
vii. Acting Chief Landa program of "Shift Representative Program" was started and
representatives selected.
*Department total
Community Police Unit*
i. CPU Officers conducted the following details in the CRA area; 23 Park and Walks, 24
Citizen Assists, 03 Community Meetings, signed up 05 more businesses for the BEAT
program and conducted 87 Watch Orders;
-5 -City Manager's Report to the Commission for January 21,2014
ii. CPU met with representatives of Lee Park Condominiums to discuss and address
concerns;
iii. A meeting was conducted with the Parks and Recreations Division of the CSM;
iv. CPU personnel addressed traffic concerns in and around Somerset Academy;
v. CPU personnel attended the MLK prayer breakfast.
Criminal Investigations Division
i. Detectives identified and arrested a subject responsible for a car burglary in a local
apartment complex parking lot. This subject was also identified and charged with burglary,
grand theft and criminal mischief at the Red Road Commons Apartment Complex. This
subject was identified breaking into the bike rack at this location and removing several
bicycles.
ii. Detectives located and arrested two subjects after responding to a burglary in progress
to a vehicle. Once taken into custody, the subjects were found to be in possession of a 22
caliber pistol and 72 grams of marijuana. These subjects were charged with burglary,
possession of a concealed firearm by a convicted felon, possession of marijuana with the
intent to distribute, possession of a controlled substance as well as 4 open probation
warrants for armed robbery.
Support Services Division
Services Division: Accreditation Unit, Fleet Management, Records Management, Quarter Master,
Property & Evidence Management;
i. Awaiting approval of Records Destruction project submitted to City Clerk;
ii. Newly striped police vehicles have been assigned to Patrol sergeants and have hit the
streets;
iii. Narcotics cases from 20 I 0-20 I I reviewed for closed cases and list being compiled for
destruction. Paperwork prepared for judge's authorization for destruction;
iv. List being compiled of firearms and rifles for destruction;
v. Property records updated for closed cases up through 2012.
-6 -City Manager's Report to the Commission for January 21, 2014
Professional Standards Division
Training Unit:
I. Newly hired officer completed their orientation phase and has began the FTO program.
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the January 7, 2013 Commission meeting. We will continue to maintain
our activity and project status reports, which can be made available at your request.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Road Resurfacing on 57th ST and on 6rd ST: The work is nearly complete. Striping will be
performed next month.
City Hall Sewer Connection: A PO was issued and NTP was given to the contractor. A
preconstruction meeting will take place this week.
Bus Shelters: Utility locates are being performed this week. Construction is scheduled to begin
the week of 1/27.
Traffic Calming Projects in Progress:
Mango Terrace -Design
• Boundaries: SW 67th AVE to SW 69 th AVE, SW 72nd ST to SW 80th ST.
• Status: Signed and sealed plans were submitted. A copy was sent to MDC Public Works for
review.
Pinecrest-Study
• Boundaries: SW 57th Ave to SW 62nd Ave, SW 80 th ST to SW 8rh ST. and SW 60th Avenue
to US I and SW 80 th ST. See map attached.
• Status: A meeting was held at South Miami Public Works (SMPW) with the consultants to
discuss the findings of the study. A meeting at City Hall will be set up in mid February for
the residents. The consultants will explain their findings and discuss their traffic calming
recommendations. A survey will be distributed to the residents to comply with Miami
Dade County Public Works (MDC PW) requirements for 2/3 concurrence for devices.
Upon concurrence, and review of the devices by MDC PW, an Intergovernmental
Agreement with the County will be presented to the Commission for approval and
execution.
-7 -City Manager's Report to the Commission for January 21, 2014
Twin Lakes-Study
• Boundaries: Areas within SW 62nd AVE to SW 67th AVE, SW 64th ST to SW 40st. Please
refer to map.
• Status: A draft study report was submitted to SMPW and MDCPW for review. Pending
response from MDCPW.
Cocoplum-Study
• Boundaries: SW 62nd AVE to SW 6r h AVE, SW 72nd ST to SW 64th ST.
• Status: the Traffic Study is underway.
Public Works Attachment A
i. Delivered 9 new garbage containers to residents.
ii. Finalized the removal of the Christmas tree and decorations from Dorn Avenue and City Hall.
iii. Installed a cover over the recently installed electrical pole on Dorn Avenue.
iv. Installed 5 ceiling tiles in the Commission Chamber.
v. Moved desk, furniture and installed a panic button in the office for the Asst. City Manager.
vi. Installed 16 light bulbs on the front porch of the Sylva Martin Building.
vii. Installed 2 new hand dryers in the men & women's bathroom at the Community Center.
viii. Installed 8 exit signs and replaced one battery at the Community Center.
ix. Installed 6 new emergency lights & replaced 12 batteries at the Community Center.
x. Reset outlet for Wifi on Dorn Avenue.
xi. Installed 12 parking numbers in the downtown area as requested.
xii. Installed fan on equipment desk in Commission Chambers as requested.
xiii. Installed 8 frames in the Assistant City Manager's office as requested.
xiv. Replaced 6 florescent light bulbs and one transformer box in the Finance department.
xv. Cleaned and painted 16 AlC vents in the Finance department.
xvi. Repaired and electrical outlet in the Human Resources Department.
The following are the accomplishments that have taken place from January 7, 2014-January 21,
2014:
Recreation Division
• On January 7, 2014, the RFP for Soccer Management was released to the public. The
deadline is February 4, 2014.
• On January I I, 2014, the MLK Jr. Committee, in collaboration with the Parks and
Recreation Department, held a Prayer Breakfast at the Center. The community responded
well to this event and many City officials attended.
• On January 20, 2014, Laurie Khan, Branches South Miami Program Manager, along with five
(5) volunteered teenagers and two (2) adults, did an air potatoes cleanout at All America
Park. They also removed some vines next to a mulch pile. The volunteers did a very good
job that day.
-8 -City Manager's Report to the Commission for January 21,2014
• On January 21, 2014, Track and Field practices have started at the Gibson-Bethel
Community Center. They will be held on Tuesdays, Wednesdays and Thursdays from
5:45pm-7:30pm. Registration is ongoing for children ages 6-16 years old at the Community
Center.
Parks Maintenance Division
• Approximately thirty (30) trees were cut at South Miami Park.
• A broken swing at Brewer Park has been replaced.
• All new swing seats at the Community Center have been installed.
• All baseball fields at Palmer Park have been refurbished.
• The water fountain at Fuchs Park has been repaired.
• The water fountain at the Community Center has been fixed.
Upcoming Event and activities
• The Parks and Recreation Department, in collaboration with Ransom Everglades School
and the South Miami Children's Clinic, will be offering free swimming lessons to
participants of the After School Care Program. The lessons will be held at Ransom
Everglades campus on Tuesdays and Thursdays from 4:00pm-5:30pm.
• The City of South Miami, in partnership with the Department of the Treasury Internal
Revenue Service, will be offering free tax services to the public at the Gibson-Bethel
Community Center from February I -April 14, 2014, on Saturdays from I 0:00am-2:00pm.
Planning Department
The following is the Planning department update for the January 21, 2013 Commission meeting.
Please be advised that no "significant" events have occurred in the Planning Department since the
January 7, 2013 Commission Meeting. We will continue to maintain bi-weekly activity and project
status reports, which can be made available at your request.