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ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Lorenzo Woodley, Director
Parks and Recreation Department
Quentin, Pough, Assistant Director
Parks and Recreation Department
South Miami
b;Od
AII-America city
, llll~'
2001
January 17, 2014 Agenda Item No.:,_..lIIiL_
A Resolution authorizing the City Manager to enter into the
Community Space Lease Agreement with Miami-Dade County
for lease of 6701 SW 62 Avenue, South Miami, Florida for one
(I) year with a one (I) option to renew to operate the Seniors
Program (Senior Center).
The City of South Miami Parks and Recreation utilizes the location at 670 I SW
62 Avenue, Miami, FL. 33143 to operate the Seniors Program (Senior Center).
Seniors registered in the Senior Program are provided with lunch Monday -
Friday and are provided a weekend meal (cantina style) on Friday for use on
Saturdays and Sundays. In addition, seniors are provided with games, field trips,
activities, special guests and fitness as part of the program.
In order to continue with the use of this facility, a Community Space Lease
agreement must be executed to be in compliance with Miami Dade County
through its Public Housing, Community Development Department.
No Expenditure
Term of the agreement is one year with the option to renew with no
expenditures
Resolution for approval
Community Space Lease Agreement
Scope of Services
Sworn Statement
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RESOLUTION NO.: _________ _
A Resolution authorizing the City Manager to enter into the Community
Space Lease Agreement with Miami-Dade County for lease of 670 I SW 62
Avenue, South Miami, Florida for one (I) year with a one (I) option to renew
to operate the Seniors Program (Senior Center).
WHEREAS, the City of South Miami operates a Seniors Program Monday through
Friday at the Miami-Dade County Senior Center located at 670 I SW 62 avenue; and,
WHEREAS, this premise is utilized to provide Senior Program participants with daily
meals, activities, special guests and games; and,
WHEREAS, a Community Space Lease agreement with Miami Dade County through
its Public Housing and Community Development Department is needed to be able to operate
the City's Seniors Program and to continue to provide services to the seniors registered in the
Seniors Program.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section I. The City Manager is hereby authorized to execute a Community Space
Lease Agreement with Miami-Dade County through its Public Housing and Community
Development Department. A copy of the agreement is attached.
Section 2. This resolution shall become effective immediately upon adoption by vote
of the City Commission.
PASSED AND ADOPTED this __ day of ______ , 2014.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
Commissioner Welsh
Community Space Lease Agreement
This Community Space Lease Agreement, made this __ day of , 20_,
is entered into by and between Miami-Dade County, a political subdivision of the State of
Florida (hereinafter referred to as "County") through its Public Housing and Community
Development (PHCD) Department (hereinafter referred to as "Landlord"), located at 701 N.W.
1 st Court 16th Floor, Miami, FL 33136 and City of South Miami (hereinafter referred to as
"Tenant/Provider") whose address is 6130 Sunset Drive, South Miami, FL 33143.
WHEREAS, the Home Rule Charter authorizes Miami-Dade County to provide for the
uniform health and welfare of the residents throughout the County; and
WHEREAS, the County recognizes the importance of providing supportive services to
residents of its assisted housing which includes public housing residents, section 8 recipients,
home ownership participants and other government assisted housing participants; and
WHEREAS, the Tenant/Provider which is a not-for-profit organization or government
entity, provides or will develop services of value to the County and its assisted housing residents
and has demonstrated an ability to provide these services; and
WHEREAS, the County is desirous of obtaining such services of the Tenant/Provider for
its assisted housing residents and the Tenant/Provider is desirous of providing such services; and
WHEREAS, the County agreed to lease its space on its assisted housing premises to the
Tenant/Provider so that Tenant/Provider can provide its services to assisted housing residents
and accordingly passed Resolutions R-296-99, 891-92 and 287-89,
NOW, THEREFORE, in consideration of the mutual covenants record herein, the parties
hereto agree as follows:
1. THE PREMISES. The Landlord shall lease to Tenant/Provider the premises located at
the South Miami Plaza Public Housing Development, 6701 SW 62 nd Avenue, South
Miami, Florida (hereinafter "Premises").
II. THE SCOPE OF SERVICES. While the Tenant/Provider is in possession of the
Premises described in paragraph I of this Agreement, the Tenant/Provider agrees to
render the services in accordance with the scope of services incorporated herein and
attached hereto as Attachment A. Tenant/Provider agrees that at least fifty percent (50%)
of its clients at anyone time shall be residents of Miami-Dade County assisted housing.
Assisted housing shall mean public housing, Section 8 housing, affordable home
ownership program, and other government assisting housing programs. Tenant/Provider
shall actively seek residents of Miami-Dade County assisted housing as clients. Failure
to serve assisted housing residents at the percentage level described above shall be
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grounds for termination of this Agreement. Tenant/Provider shall report the following
information in writing on a quarterly basis to the site manager of Public Housing and
Community Development (PHCD) which oversees the Premises described in Paragraph I
of this Agreement: the actual number of assisted housing residents served within the
previous three (3) months and the type of services they received; the actual number of
children of assisted housing residents served within the previous three (3) months and the
type of service they received; the percentage of its clients who are assisted housing
residents; and the percentage of its clients who are children of assisted housing residents.
III. AUTHORIZED AGENT ON PREMISES. Tenant/Provider shall designate a
responsible individual on site that is authorized to communicate with and receive
communication from the Landlord's site manager in order to effectuate a cooperative and
efficient use of the Premises by the Tenant/Provider.
IV. EFFECTIVE TERM. Both parties agree that the effective term of this Agreement shall
be from 01/01/2014 to 12/31/2014. This Agreement may be renewed for one (1)
additional one (1) year period.
V. RENT PAYABLE. Tenant/Provider shall pay rent in the amount of zero ($0) per
month/year. The rent shall be due on or before the first of each month/year. In the event
Tenant/Provider fails to meet its obligations to serve at least fifty percent (50%) of the
residents of Miami-Dade County assisted housing, the County shall give Tenant/Provider
ten (10) days written notice oftheir non-compliance. Tenant/Provider shall have ten (10)
days from the date of said notice to cure such non-compliance. In the event,
Tenant/Provider fails to cure such non-compliance, the County, at its sole discretion, may
terminate this Agreement or charge the fair market rent for the Premises, which shall be
determined by the County at the expiration of the cure period.
VI. USE OF PREMISES. Tenant/Provider shall use the Premises only to provide the
services described in the scope of services which is incorporated herein and attached as
Attachment A. Tenant/Provider shall be entitled to use the space described only during
the hours of 7:00am to 4:00pm. Tenant/Provider shall leave the Premises clean at the
completion of programs each business day. The Landlord agrees to allow the
Tenant/Provider from time to time to utilize the space after normal business hours for the
purposes of conducting meetings, trainings, or for other program related reasons. The
Tenant/Provider agrees to advise the Landlord's site manager in advance of the date and
time it desires to use the space beyond hours stated in this section. Tenant/Provider is
responsible for securing its own personal property and agrees to hold Miami-Dade
County harmless in the event of loss, theft, or damage when resident programs are
conducted in the leased space.
VII. CONDITIONS OF PREMISES. The Landlord shall ensure that the Premises are in a
state of good repair and suitable for occupancy by the Tenant/Provider at the
commencement of this Agreement. By entering into this Agreement, the Tenant/Provider
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agrees that the Premises will be returned to the Landlord in the same condition as when
received subject to normal wear and use.
Tenant/Provider shall comply with community room capacity laws and therefore shall
ensure enough space for the safety and enjoyment of the participants.
The Landlord has the right to inspect the Premises at any time to assure that all terms of
the lease are being met. Tenant/Provider must immediately take corrective actions as a
result of the Landlord's inspection findings.
VIII. MAINTENANCE. Tenant/Provider shall be responsible for maintaining the Premises.
All routine maintenance and minor repairs shall be performed at the Tenant/Provider's
expense. If the Landlord performs routine maintenance and minor repairs on behalf of
the Tenant/Provider, the Landlord shall charge the Tenant/Provider for time and materials
used. Routine maintenance and minor repairs include but are not limited to: plastering
and interior painting; electrical work such as installing or changing lamps, bulbs and
fuses, replacing outlet covers and other work that does not require rewiring or working
inside the electrical box; minor plumbing repairs such as changing a faucet; repairing air
conditioners; changing air conditioners filters; minor line blockages; replacing kitchen
cabinets and counter tops.
The Landlord shall be responsible for major repairs. Major repairs include but are not
limited to: replacement of roofs or central air conditioner units; structural repairs;
interior electrical wiring; electrical panel replacements and repairs; major plumbing
repairs; fire control systems; and exterior painting.
The Tenant/Provider shall not make renovations or install any fixtures, equipment,
fencing, or locks without prior written approval of the Landlord. All fixtures installed by
Tenant/Provider shall become the property of Landlord upon termination of the lease
agreement.
The Tenant/Provider shall be responsible for reimbursement to the Landlord for any and
all losses or damages to property and/or equipment resulting from the operations of the
Tenant/Provider's programs.
Tenant/Provider shall maintain and operate the Premises in a clean and sanitary condition
and return same to Landlord at the expiration or termination of this lease.
IX. KEYS. Locks may be changed with the Landlord's permission at the Tenant/Provider's
expense, if the Landlord's site manager is immediately furnished a set of keys.
X. SIGNAGE. All signage must be in keeping with the residential nature of the property,
all applicable building and zoning laws, and approved in writing by Landlord prior to
installation.
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XI. TRASH AND GARBAGE DISPOSAL. Tenant/Provider shall make all necessary
arrangements, including billing, with local trash and garbage disposal companies. The
Tenant/Provider may also pay Landlord for this service.
XII. INDEMNIFICATION AND INSURANCE.
(A) All Other TenantslProvider. Tenant/Provider shall indemnify and hold
harmless the County and its officers, employees, agents, and instrumentalities
from any and all liability, losses or damages, including attorneys' fees and costs
of defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits, causes or actions
or proceedings of any kind or nature arising out of, relating to or resulting from
the performance of this Agreement by the Tenant/Provider or its employees,
agents, servants, partners, principals or subcontractors. Tenant/Provider shall pay
all claims and losses in connection therewith and shall investigate and defend all
claims, suits or actions of any kind or nature in the name of the County, where
applicable, including appellate proceedings, and shall pay all costs, judgments,
and attorney's fees which may issue thereon. Tenant/Provider expressly
understands and agrees that any insurance protection required by this Agreement
or otherwise provided by Tenant/Provider shall in no way limit the responsibility
to indemnify, keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
XIII. INSURANCE.
(A) TenantlProvider Obligations.
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1. Modification and Changes. The Tenants shall notify the County of any
intended changes in insurance coverage, including but not limited to any
renewals of existing insurance policies. Upon review of the
Tenant/Provider's Scope of Services (Attachment A) by the County's Risk
Management Division, the County may increase, decrease, waive or
modify any of the following insurance requirements. Any request by a
Tenant/Provider to decrease, waive or modify any of the following
insurance requirements must be approved in writing by the County's Risk
Management Division.
2. Minimum Insurance Requirements: Certificates of Insurance. The
Tenant/Provider shall furnish to Miami-Dade County Public Housing and
Community Development, 701 MW 1 Ct., 16th Floor, Miami, FL 33136,
Certificate(s) of Insurance which indicate that insurance coverage has
been obtained which meets the requirements as outlined below:
(a) Worker's Compensation Insurance for all employees of the
Tenant/Provider as required by Florida Statute 440.
Page 4 of 13
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(b) Commercial General Liability Insurance -this policy shall be
endorsed to include products and completed operations liability
insurance on a comprehensive basis in an amount not less than
$300,000 combined single limit per occurrence for bodily injury
and property damage. Miami-Dade County must be shown as
an additional insured with respect to this coverage.
(c) Automobile Liability Insurance covering all owned, non-owned
and hired vehicles used in connection with the work, in an amount
no less than $300,000 combined single limit per occurrence for
bodily injury and property damage.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida,
with the following qualifications:
1) The company shall be no less than "B" as to management,
and no less than "Class V" as to financial strength, by
Best's Insurance Guide, published by A.M. Best Company,
Oldwick, New Jersey, or its equivalent subject to the
approval of the County Risk Management Division.
or
2) The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida," issued by the Department of Financial Services
and are members of the Florida Guaranty Fund.
(d) Certificates will indicate that no modification or change in
insurance shall be made without thirty (30) days written advance
notice to the certificate holder.
(e) Compliance with the foregoing requirements shall not relieve the
Tenant/Provider of its liability and obligations under this Section
or under any other section of this Agreement.
(f) Modification or waiver of any of the aforementioned insurance
requirements is subject to the approval of the County's Risk
Management Division. The Tenant/Provider shall notify the
County of any intended changes in insurance coverage, including
any renewals of existing policies.
Page 5 of 13
(g) The County reserves the right to inspect the Tenant/Provider's
original insurance policies at any time during the term of this
Agreement.
(B) Failure to Provide Certificate of Insurance. If the Tenant/Provider fails to furnish
the County with the Certificate of Insurance or written verification required under this
section or as determined by the County's Risk Management Division after review of
the Scope of Services (Attachment A), the County shall not disburse any funds until it
is provided with the necessary Certificates of Insurance or written verification.
Failure to provide the Certificates of Insurance or written verification within sixty
(60) days of execution of this Agreement may result in termination of this Agreement.
NOTE: MIAMI DADE COUNTY CONTRACT NUMBER AND TITLE OF
CONTRACT MUST APPEAR ON EACH CERTIFICATE.
CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY
111 MW 1ST STREET
SUITE 2340
MIAMI, FL 33128
XIV. PROOF OF LICENSURE AND CERTIFICATIONS. If the Tenant/Provider IS
required by the State of Florida or Miami-Dade County to be licensed or certified to
provide the services or operate the facilities outlined in the Scope of Services
(Attachment A), the Tenant/Provider shall furnish a copy of all required current licenses
or certificates. Examples of services or operations requiring such licensure or
certification include but are not limited to child care, day care, nursing homes, and
boarding homes. Failure to provide the licenses or certificates within sixty (60) days of
execution of this Agreement may result in termination of this Agreement.
(A) Background Screening: The Tenant/Provider agrees to comply with all applicable
laws, regulations, ordinances and resolutions regarding background screening of
employees and subcontractors. Tenant/Provider's failure to comply with any
applicable laws, regulations, ordinances and resolutions regarding background
screening of employees and subcontractors is grounds for a material breach and
termination of this contract at the sole discretion of the County.
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The Tenant/Provider agrees to comply with all applicable laws (including but not
limited to Chapters 39, 402, 409, 394, 408, 393, 397, 984, 985 and 435, Florida
Statutes, as may be amended form time to time), regulations, ordinances and
resolutions, regarding background screening of those who may work with
vulnerable persons, as defined by section 435.02, Florida Statutes, as may be
amended from time to time.
Page 6 of 13
In the event criminal background screening is required by law, the State of Florida
and/or the County, the Tenant/Provider will permit only employees and
subcontractors with a satisfactory national criminal background check through an
appropriate screening agency (i.e., the Florida Department of Juvenile Justice,
Florida Department of Law Enforcement or Federal Bureau of Investigation) to
work in direct contact with vulnerable persons.
The Tenant/Provider agrees to ensure that employees and subcontracted personnel
who work with vulnerable persons satisfactorily complete and pass Level 2
background screening before working with vulnerable persons. Tenant/Provider
shall furnish the County with proof that employees and subcontracted personnel,
who work with vulnerable persons, satisfactorily passed Level 2 background
screening, pursuant to Chapter 435, Florida Statutes, as may be amended from time
to time.
If the Tenant/Provider fails to furnish to the County proof that an employee or
subcontractor's Level 2 background screening was satisfactorily passed and completed
prior to that employee or subcontractor working with a vulnerable person or vulnerable
persons, the County shall not disburse any further funds and this Contract may be subject
to termination at the sole discretion of the County.
XV. CONFLICT OF INTEREST. The Tenant/Provider agrees to abide by and be governed
by Miami-Dade County Ordinance No. 72-82 (Conflict of Interest Ordinance codified at
Section 2-11.1 et al. of the Code of Miami-Dade County), as amended, which is
incorporated herein by reference as it fully set forth herein, in connection with its contract
obligations hereunder.
XVI. CIVIL RIGHTS. The Tenant/Provider agrees to abide by Chapter l1A, of the Code of
Miami-Dade County ("County Code"), as amended, which prohibits discrimination in
employment, housing, and public accommodations; Title VII of the Civil Rights Act of
1968, as amended, which prohibits discrimination in employment, housing, and public
accommodation; the Age Discrimination Act of 1975, 42 U.S.c., as amended, which
prohibits discrimination in employment and public housing accommodations; Section
504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which prohibits
discrimination on the basis of disability; and the American with Disability Act, 42 U.S.C.
§ 12103 et seq., which prohibits discrimination in employment and accommodation
because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of
these laws, the County shall have the right to terminate this Agreement. It is further
understood that the Provider must submit an affidavit attesting that it is not in violation of
the Americans with Disability Act, the Rehabilitation Act, the Federal Transits Act, 49
U.S.C. § 1612, and the Fair Housing Act, 42 U.S.C. § 3601 et seq. If the Tenant/Provider
or any owner, subsidiary, or other firm affiliated with or related to the Provider, is found
by the responsible enforcement agency, the Courts or the County to be in violation of
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these Acts, the County will conduct no further business with the Tenant/Provider. Any
contract entered into based upon a false affidavit shall be voidable by the County. If the
Tenant/Provider violates any of the Acts during the term of any contract the
Tenant/Provider has with the County, such contract shall be voidable by the County, even
if the Tenant/Provider was not in violation at the time it submitted its affidavit.
The Tenant/Provider certifies that it is in compliance with the Domestic Violence Leave,
codified as § llA-60 t. seq. of the Miami-Dade County Code, which requires an
employer, who in the regular course of business has fifty (50) or more employees
working in Miami-Dade County for each working day during each of twenty (20) or more
calendar work weeks to provide domestic violence leave to its employees. Failure to
comply with this local law may be grounds for voiding or terminating this Agreement or
for commencement of debarment proceedings against the Tenant/Provider.
XVII. NOTICES. It is understood and agreed between the parties that written notice addressed
to the Landlord and mailed or delivered to the address below and written notice addressed
to the Tenant/Provider and mailed or delivered to the address below shall constitute
sufficient notice to either party.
Landlord
Public Housing and Community Development (PHCD)
701 NW 1st Court, 16 th Floor, Miami, FL 33136
TenantIProvider
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
XVIII. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of each
of the parties and does not stipulate or imply affiliation between the contracting parties.
It is expressly understood and intended that the Tenant/Provider is only a tenant/provider
and is not an agent or instrumentality of the County.
XIX. BREACH: REMEDIES
(A) Breach. A breach by the Tenant/Provider shall have occurred under this
Agreement if: (1) the Tenant/Provider fails to adequately provide the services
outlined in the Scope of Services (Attachment A) within the effective term of this
Agreement; (2) the Tenant/Provider does not furnish the Certificates of Insurance
required by this Agreement or as determined by the County's Risk Management
Division; (3) the Tenant/Provider does not furnish proof of licensure and
certification required by this Agreement; (4) the Tenant/Provider fails to pay rent
on or before the date that it is due; (5) the Tenant/Provider does not have the
required percentage of assisted housing residents or their children as clients; (6)
the Tenant/Provider fails to properly maintain the Premises, make repairs, pay
utilities, obtain garbage collection, complete extermination, and or perform other
general upkeep of the Premises; (7) the Tenant/Provider discriminates under any
of the laws outlined in Section VII of this Agreement; (8) the Tenant/Provider
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falsifies or violates the provisions of the Drug Free Workplace Affidavit (Exhibit
F); (9) the Tenant/Provider, attempts to meet its obligations under this Agreement
through fraud, misrepresentation or material misstatement; or (10) the
Tenant/Provider fails to fulfill in a timely and proper manner any and all of its
obligations, covenants, agreements and stipulations in this Agreement.
Waiver of breach of any provisions of this contract shall not be deemed to be a
waiver of any other breach and shall not be construed to be a modification of the
terms of this Agreement.
(B) Remedies. Landlord and Tenant/Provider may terminate this Agreement and
may pursue any and all remedies available under applicable law for a breach
under the Lease Agreement. If, for any reason, the Tenant/Provider should
attempt to meet its obligations under this Agreement through fraud,
misrepresentation or material misstatement, the Landlord shall, whenever
practicable terminate this Agreement by giving written notice to the provider of
such termination and specifying the effective date thereof at least five days before
the effective date of such termination. The county may terminate or cancel any
other contracts which such individual or entity has with the county and that such
individual or entity shall be responsible for all direct and indirect costs associated
with such termination or cancellation, including attorney's fees. Any individual
or entity who attempts to meet its contractual obligations with the county through
fraud, misrepresentation or material misstatement may be debarred from county
contracting for up to five (5) years. The Landlord may seek to evict
Tenant/Provider by filing an action in a court of appropriate jurisdiction.
(C) Damages Sustained. Notwithstanding the above, the Tenant/Provider shall not
be relieved of liability to the Landlord for damages sustained by the Landlord by
virtue of any breach of the Agreement. The landlord may also pursue any
remedies available at law or equity to compensate for any damages sustained by
the breach. The TenantlProvider shall be responsible for all direct and indirect
cost associated with such action, including attorney's fees.
xx. TERMINATION BY EITHER PARTY. Both parties agree that this Agreement may
be terminated by either party hereto by written notice to the other party of such intent to
terminate at least ninety (90) days prior to the effective date of such termination or as
determined by law. The director of the Public Housing and Community Development is
authorized to terminate this Agreement on behalf of the Landlord.
XXI. MISCELLANEOUS.
(A) Sublease. The parties agree that no assignments or sublease will be made or let in
connection with this Agreement without the prior written approval of the
Landlord, which shall not be unreasonably withheld, and that all sublessors or
assignees shall be governed by the terms and conditions of this Agreement.
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(B) Agreement Guidelines. The Tenant/Provider agrees to comply with all
applicable Federal, State and County laws, rules and regulations, particularly the
Landlord/Tenant Act, which are incorporated herein by reference or fully set forth
herein.
(C) Modifications. Any alterations, variations, modifications, extensions or waivers
of provisions of this Agreement including but not limited to rent payable and
effective term shall only be valid when they have been reduced to writing, duly
approved and signed by both parties and attached to the original of this
Agreement.
(D) The County has established the Office of Inspector General which is empowered
to perform random audits on all County contracts throughout the duration of each
contract. Grant recipients are exempt from paying the cost of the audit, which is
normally V4 of 1 % of the total contract amount.
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The Miami-Dade County Inspector General is authorized and empowered to
review past, present and proposed County and Public Health Trust programs,
contracts, transactions, accounts, records and programs. In addition, the Inspector
General has the power to subpoena witnesses, administer oaths, require the
production of records and monitor existing projects and programs. Monitoring of
an existing project or program may include a report concerning whether the
project is on time, within budget and in compliance with plans, specifications and
applicable law.
The Inspector General is empowered to analyze the necessity of and
reasonableness of proposed charge orders to the Contract. The Inspector General
is empowered to retain the services of Independent Private Sector Inspectors
General (IPSIG) to audit, investigate, monitor, oversee, inspect and review
operations, activities, performance and procurement process including but not
limited to project design, bid specifications, proposal submittals, activities of the
Provider, its officers, agents and employees, lobbyists, County staff and elected
officials to ensure compliance with contract specifications and to detect fraud and
corruption.
Upon ten (l0) days prior written notice to the Provider from the Inspector General
or IPSIG retained by the Inspector General, the Provider shall make all requested
records and documents available to the Inspector General or IPSIG for inspection
and copying. The Inspector General and IPSIG shall have the right to inspect and
copy all documents and records in the Provider's possession, custody or control
which, in the Inspector General or IPSIG's sole judgment, pertain to performance
of the contract, including, but not limited to original estimate files, worksheets,
proposals and agreements from and with successful and unsuccessful
subcontractors and suppliers, all project-related correspondence, memoranda,
Page 10 of 13
instructions, financial documents, construction documents, proposal and contract
documents, back-charge documents, all documents and records which involve
cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records, and supporting documentation for the
aforesaid documents and records.
The provisions in this section shall apply to the Provider, its officers, agents,
employees, subcontractors and suppliers. The Provider shall incorporate the
provisions in this section in all subcontracts and all other agreements executed by
the Provider in connection with the performance of the contract.
Nothing in this contract shall impair any independent right of the County to
conduct audit or investigative activities. The provisions of this section are neither
intended nor shall they be construed to impose any liability on the County by the
Provider or third parties.
Notwithstanding the provisions set forth herein, the County has the right to retain
the services of an Independent Private Sector Inspector General (lPSIG),
whenever the County deems it appropriate to do so. Upon written notice from the
County, the Provider shall make available, to the IPSIG retained by the County,
all requested records and documentation pertaining to this Agreement or any
subsequent award for inspection and copying. The County will be responsible for
the payment of these IPSIG services, and under no circumstance shall the
Provider's cost/price for this Agreement, be inclusive of any charges relating to
these IPSIG services. The terms ofthis provision herein, apply to the Provider, its
officers, agents, employees and assignees. Nothing contained in this provision
shall impair any independent right of the County to conduct, audit or investigate
the operations, activities and performance of the Provider in connection with this
Agreement or any related contract. The terms of this provision are neither
intended nor shall they be construed to impose any liability on the County by the
Provider or third party.
(E) Totality of Agreement/Severability of Provisions. This (13) page Agreement with
its attachments as referenced below contain all the terms and conditions agreed
upon by the parties:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Agreement Program Narrative (Scope of Services)
Extermination Services (Not Applicable)
Miami-Dade County Affidavits
State Public Entities Crime Affidavit
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement
shall be deemed to exist or bind any of the parties hereto. If any provision of this
Agreement is held invalid or void, the remainder of this Agreement shall not be
C:IWPITSIA03.DOC
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REV/SED; 0/1/0120//
Page 11 of 13
affected thereby if such remainder would then continue to conform to the terms and
requirements of applicable law.
(F) Except as otherwise enumerated herein, no amendment to this Agreement shall be
binding on either party unless in writing and signed by both parties and approved by
the County Attorney's Office, provided, however, that the County may effect
amendments to this Agreement without the written consent of the Provider, to conform
this Agreement to changes in the laws, directives, guidelines, and objectives of
County, State and Federal governments.
(G) Nothing herein shall alter, affect, modify, change or extend any other agreement
between the Provider and the County, or any department of the County unless
specifically stated herein.
(H) The invalidity of all or any part of this Agreement shall not render invalid the
remainder of this Agreement or the remainder of such section, if the remainder would
then conform to the requirements of applicable law.
(I) This Agreement shall be governed under the laws of the State of Florida as to all
matters, including but not limited to matters of validity, construction, effect and
performance. Venue for any litigation between parties regarding this Agreement shall
lie only in state and federal court in Miami-Dade County, Florida.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by their
respective and duly authorized officers as of the day and year first above written.
(SEAL)
ATTEST:
City of South Miami
AGENCY'S NAME
By: ____________________________ ___ By: __________________________ __
(Signature of Authorized Representative)
Type or Print Name
Witnesses:
By: ____________________________ ___
C:IWPITSIA03.DOC
7YPE lIJ: Mealsfor Seniors
lIEVISED: 0111012011
(Signature)
(Signature of Authorized Representative)
Type or Print Name
By: __________________________ __
(Signature)
Page 12 of l3
Type or Print Name
ATTEST:
HARVEY RUVIN, CLERK
By: --------------------------------
DEPUTY CLERK
Approved as to form and legal sufficiency:
By: __________________________ _
Assistant County Attorney
C:IWPll:\'IA03.DOC
7YPE III: Mealsfor Seniors
REVISED: Oi/iO/20ll
By:
Page 13 of 13
Type or Print Name
MIAMI-DADE COUNTY, FLORIDA
-----------------------------
CARLOS A. GIMENEZ
MAYOR
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a)
FLORIDA STATUTES ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A
NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER
OATHS
1. This form statement is submitted to _____________________ _
by __________________ ~~7.7~----~~~-------------------------
(Print individual's name and title)
fur ________ ~~~-~~-~~--~~-~-------------------
(Print name of entity submitting sWorn statement)
whose business address is _________________________________ _
and if applicable its Federal Employer Identification Number (FEIN) is _________ If the entity has
not FEIN, include the Social Security Number of the individual signing this sworn statement.
2. I understand that a "public entity crime" as defined in paragraph 287.133(1 )(g), Florida Statues,
means a violation of any state or federal law by a person with respect to an directly related to
the transactions of business with any public entity or with an agency or political subdivision of
any other state or with the United States, including, but not limited to any bid or contract for
goods or services to be provided to public entity or agency or political subdivision of any other
state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material miSinterpretation.
3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in an federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of
a plea of guilty or nolo contendere.
4. I understand that an "Affiliate" as defined in paragraph 287.133(1)(a), Florida Statutes means:
1. A predecessor or successor of a person convicted of a public entity crime, or
2. An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers , directors, executives, partners, shareholders, employees, members, and
agents who are active in the management of an affiliate. The ownership by one person
of shares constituting a controlling interest in another person, or a pooling of equipment
or income among persons when not for fair market value under an arm's length
agreement, shall be a prima facie case that one person controls another person. A
person who knowingly enters into a joint venture with a person who has been convicted
of a public entity crime in Florida during the preceding 36 months shall be considered an
affiliate.
5. I understand that a "person" as defined in Paragraph 287.133(1 )(e), Florida Statues, means any
natural person or entity organized under the laws of any state or of the United States within the
legal power to enter into a binding contract and which bids or applies to bid on contracts for the
provIsion of goods or entity. The term "person" includes those officers, executives, partners,
shareholders, employees, members, and agents who are active in management of an entity
6. Based on information and belief, the statement which I have marked below is true in relation to the
entity submitting this sworn statement. (Please indicate which statement applies.)
____ Neither the entity submitting sworn statement, nor any of its officers, director, executives,
partners, shareholders, employees, members, or agents who are active in the management of the
entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July 1, 1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity, or an affiliate of the entity had been charged
with and convicted of a public entity crime subsequent to July 1, 1989, AND (please indicate which
additional statement applies.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, nor any affiliate of the entity has been charged with and convicted of a
public entity crime subsequent proceeding before a Hearing Officer of the State of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement
on the convicted vendor list. (attach a copy of the final order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER
FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC
ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OR THE
CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO
INFORM THAT PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE
THRESHOLD AMOUNT PROVIDED IN SECTION 287.017 FLORIDA STATUTES FOR A
CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
(Signature)
Sworn to and subscribed before me this _____ day of ___________ , 20 __ .
Personally known _____________________________ _
Or produced identification __________ _
(Type of identification)
Notary PUblic-State of _____ _
My commission expires _____ _
(Printed, typed or stamped commissioned
name of notary public)
MIAMI-DADE COUNTY AFFIDAVITS
The contracting individual or entity (government or otherwise) shall indicate by an "X" all affidavits that pertain
to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this contract. All blank spaces
must be filled.
The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT; MIAMI-DADE COUNTY
EMPLOYMENT DISCLOSURE AFFIDAVIT; MIAMI-DADE CRIMINAL RECORD AFFIDAVIT; DISABILITY
NON-DISCRIMINATION AFFIDAVIT; and the PROJECT FRESH START AFFIDAVIT shall not pertain to
contracts with the United States or any of its departments or agencies thereof, the State or any political
subdivision or agency thereof; it shall however, pertain to municipalities of the State of Florida. All other
contracting entities or individuals shall read carefully each affidavit to determine whether or not it pertains to
this contract.
I, _______________ , being first duly sworn state:
Affiant
The full legal name and business address of the person(s) or entity contraction or transacting business with
Miami-Dade County are (Post Office addresses are not acceptable):
Federal Employer Identification Number (If none, Social Security)
Name of Entity, Individual(s), Partners, or Corporation
Doing Business As (If same as above, leave blank)
Street Address City State Zip Code
I. MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County Code)
1. If the contract or business transaction is with a corporation, the full legal name and business address
shall be provided for each officer and director and each stockholder who holds directly or indirectly five
percent (5%) or more of the corporation's stock. If the contract or business transaction is with a
partnership, the foregoing information shall be provided for each partner. It the contract or business
transaction is with a trust, the full legal name and address shall be provided for each trustee and each
beneficiary. The forgoing requirements shall not pertain to contracts with publicly-traded corporations or
to contracts with the United States or any department or names and addresses are (Post Offices
addresses are not acceptable):
Full Legal Name Address Ownership
--------------------------------------------%
------------------------------------------------------%
------------------------------------------------%
-----------------------------------------------------%
Page 1 of 5
2. The full legal names and business address of any other individual (other than subcontractors, material
men, supplies, laborers, or lenders) who have, or will have, any interest (legal, equitable beneficial or
otherwise) in the contract or business transaction with Dade County are (Post Office addresses are not
acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly discloses
false information in this regard, shall be punished by a fine of up to five hundred dollars ($500.00) or
imprisonment in the County jail for up to sixty (60) days or both.
II. MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No. 90-133,
amending Sec. 2.8-1; Subsection (d)(2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business transaction or
renewal thereof which involves the expenditure of ten thousand dollar ($10,000) or more shall require the
entity contracting or transacting business to disclose the following information. The foregoing disclosure
requirements do not apply to contracts with the United States or any department or agency thereof, the
State or any political subdivision or agency or any municipality of this State.
1. Does your firm have a collective bargaining agreement with its employees?
Yes No ----
2. Does your firm provide paid health care benefits for its employees?
Yes No ----
3. Provide a current breakdown (number of persons) of your firm's work force and ownership as to race,
national origin and gender.
White: Males: Females: Asian: Males: Females:
Black: Males: Females: American Indian: Males: Females:
Hispanics: __ Males: Females: Aleut (Eskimo): Males: Females: ----
Males: Females: Males: Females:
III. AFFIRMATIVE ACTION/NON-DISCRIMINATION OF EMPLOYMENT, PROMOTION AND
PROCUREMENT PRACTICES (County Ordinances 98-30 codified at 2-8.1.5 of the County Code)
In accordance with County Ordinance No. 98-30, entities with annual gross revenues in excess of
$5,000,000 seeking to contract with the County shall, as condition receiving a County contract, have I) a
written affirmative action plan which sets forth the procedures the entity utilizes to assure that it does not
discriminate in its employment and promotion practices; and ii) a written procurement policy which sets
forth the procedures the entity utilizes to assure that it does not discriminate against minority and women-
owned businesses in its own procurement of goods, supplies and services. Such affirmatives action plans
and procurement policies shall provide for periodic review to determine their effectiveness in assuring the
entity does not discriminate in its employment, promotion and procurement practices. The foregoing
notwithstanding, corporate entities whose boards of directors are representatives of the population make-
up of the nation shall be presumed to have non-discriminatory employment and procurement policies, and
shall not be required to have written affirmative action plans and procurement policies in order to receive a
County contract. The foregoing presumption may be rebutted.
The requirements of County Ordinance No. 98-30 may be waived upon the written recommendation of the
County Manager that it is in the best interest of the County to do so and upon approval of the Board of
County Commissioners by majority vote of the members present.
Page 2 of 5
----
----
----
----
The firm does not have annual gross revenues in excess of $5,000,000.
The firm does have annual revenues in excess of $5,000,000; however, its Board of Directors
is representative of the population make-up of the nation and has submitted a written, detailed
listing of its Board of Directors, including the race of ethnicity of each board member, to the
County's Department of Business Development, 175 NW 1st Avenue, 28 th Floor, Miami,
Florida 33128.
The firm has annual gross revenues in excess of $5,000,000 and the firm does have a written
affirmative action plan and procurement policy as described above, which includes periodic
review to determine effectiveness, and has submitted the plan and policy to the County's
Department of Business Development, 175 NW 1st Avenue, 28th Floor, Miami, Florida 33128.
The firm does not have an affirmative action plan and/or a procurement policy as described
above, but has been granted a waiver.
___ IV. MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code)
The individual or entity entering into a contract or receiving funding from the County __
has has not of the date of this affidavit been convicted of a felony during the past ten
(10) years.
___ V. MIAMI-DADE EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County Ordinance
no. 92-15 codified as Section 2-8.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Miami-Dade County, Florida, the
above named person or entity is providing a drug-free workplace. A written statement to each
employee shall, inform the employee about:
1. Danger of drug abuse in the workplace
2. The firm's policy of maintaining a drug-free environment at all workplaces
3. Availability of drug counseling, rehabilitation and employee assistance programs
4. Penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of
employment that the employee will abide by the terms and notify the employer of any criminal
drug conviction occurring no later than five (5) days after receiving notice of such conviction
and impose appropriate personnel action against the employee up to and including
termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the
product or service offered by the person or entity make it necessary for the operation of the
County or for the health, safety, welfare, economic benefits and well-being of the public.
Contracts involving funding which is provided in whole or in part by the United States of the
State of Florida shall be exempted from the provisions of this ordinance in those instances
where those provisions are in conflict with the requirements of those government entities.
___ VI. MIAMI-DADE EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County Ordinances No. 142-91
codified as Section 11A-29 et. Seq of the County Code)
That in compliance with ordinance No. 142-91 of the Code of Miami-Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day
during each of twenty (20) or more calendar workweeks, shall provide the following
information in compliance with all items in the aforementioned ordinance:
Page 3 of 5
An employee who has worked for the above firm at least one (1) year shall be entitled to
ninety (90) days of family leave during any twenty-four (24) month period, for medical reasons,
for the birth or adoption of a child, or for the care of a child, spouse or other close relative who
has serious health condition without risk of termination of employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any
department or agency thereof, or the State of Florida or any political subdivision or agency
thereof. It shall, however, pertain to municipalities of this State.
____ VII. DISABILITY NON-DISCRIMINATION AFFIDAVIT (County Resolution R385-95) '-'"
That the above names firm, corporation or organization is in compliance with the agrees to
continue to comply with and assure that any subcontractor, or third party contractor under this
project complies with all applicable requirements of the laws listed below including, but not
limited to, those provisions pertaining to employment provisions of programs and services,
transportation, communications, access to facilities, renovations, and new construction in the
following laws: The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat
327.42 U.S.C. 12101-12213 and 47 U.S.C. Section 1612; The Fair Housing Act as amended,
42 U.S.C. Section 3601-3631. The foregoing requirements shall not pertain to contracts with
the United States or any department or agency thereof, the State or any political subdivision
or agency thereof or any municipality of this State.
___ VIII. MIAMI~DADE COUNTY REGARDING DELIQUENT AND CURRENTLY DUE FEES OR
TAXES (Sec. 208.1 (c) of the County Code)
Except for small purchase orders and sole source contracts, that above named firm,
corporation, organization or individual desiring to transact business or enter a contract with the
County Verifies that all delinquent and currently due fees or taxes -including but not limited to
real and property taxes, utility taxes and occupational licenses -which are collected in the
normal course by the Dade County Tax Collector as well as Dade County issued parking
tickets for vehicles registered in the name of the firm, corporation, organization or individual
have been paid. . .
____ IX. CURRENT OR ALL COUNTY CONTRACTS, LOANS AND OTHER OBLIGATIONS
The individual entity seeking to transact business with the County is current in all its
obligations to the County and is not otherwise in default or any contract, promissory note or
other loan documents with the County or any of its agencies or instrumentalities.
____ x. PROJECT FRESH START (Resolution R~702-98 and 358-99)
Any firm that has a contract with the County that results in actual payment of $500,000 or
more shall contribute to Project Fresh Start, the County's Welfare to Work Initiative. However,
if five percent (5%) of the firm's work force consists of individuals who reside in Miami-Dade
County and who have lost or will loose cash assistance benefits (formerly Aid to Families with
dependent Children) as a result of the Personal Responsibility and Work Opportunity
Reconciliation Act of 1996, the firm may request waiver from the requirement of R-702098 and
R-358-99 by submitting a waiver request affidavit. The foregoing requirement does not pertain
to government entities, not for profit organizations or recipients of grant awards.
Page 4 of 5
____ XI. DOMESTIC VIOLENCE LEAVE (Resolution 185-00; 99-5 Codified at 11A-60 Et. Seq. of the
Miami-Dade County Code).
The firm desiring to do business with the County is in compliance with Domestic Leave
Ordinance, Ordinance 99-5, codified at 11A-60 et. Seq. of the Miami-Dade County Code,
which requires an employer which has in the regular course of business fifty (50) or more
employees working in Miami-Dade County for each working day during each of twenty (20) or
more calendar work weeks in the current or proceeding calendar years, to provide Domestic
Violence Leave to its employees.
I have carefully read this entire five (5) page document entitled Miami-Dade County Affidavits and have
indicated by an "X" all affidavits that pertain to his contract and have indicated by an liN/A" all affidavits that do
not pertain to this contract.
By: _________________ ___
(Signature of Affiant) (Date)
SUBSCRIBED AND SWORN TO (or affirmed) before me this ______ day of ____ _
20 ___ by ____________________ _ He/She is personally known to me or has
presented ____ --==-_---::-:-:-_:-=--:-:---:-_________ as identification.
(Type of Identification)
(Signature of Notary) (Serial Number)
(Print of Stamp of Notary) (Expiration Date)
Notary Public -State of ______________ _
(State)
Page 5 of 5
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
M. ZALDIVAR, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review flk/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami-Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI
PUBLIC HEARING -FEBRUARY 4,2014
in the XXXX Court,
was published in said newspaper in the issues of
01/24/2014
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami-Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commissio or refund for the purpose
of securing this advertise t f r publication in the said
newspaper.
M. ZALDIVAR personally known to me
'''''''' 8. THOMAS ",t~· PtJ~~ Notary Public • State of Florida
-! .~ My Comm. Expires NoY 2,2017
\...... s. .... l Commission 1# FF 034747
"';;~ OF ,\.C{t-,-6o~".d Tlno""11 Kalional Notary Assn. 't'ftt"" I~ W1f
MIAMI HERALD I MiamiHerald.com SE SUNDAY, JANUARY 26, 2014 I 31SE •••••• " ••••••••••• _.~_~.~ ....... ____ ••• ".M •• ___ •• h __ ••• _ ••• _ "'_'H ••• _._. __ ._.~ •• _. _____ ••• _._._._._. ____ .m ... _ •• __ ._._._
,,~ ~ ~ .
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CRONOGRAMA DE LA JUNTA DE ESCRUTINIO MUNICIPAL f" "~) ELECCIONES GENERALES Y ESPECIALES DE SOUTH MIAMI-11 DE FEBRERO DEL 2014 o ~,
FECHAlHORARIO UBICACION ACTIVIDAD ~o.roAArEo •
EI miercoles 5 de Miami-Dade County 1. Prueba de logica y precision de los sistemas de '.iii 1927 '\!';,' .t;OR1.~ , febrero del 2014, a las 10 a,m. Elections Department votacion con pantaUa sensible aI tacto y escaner """""" 2700 NW 8711> Ave. 6ptlco que se usaran para las boletas para
Miami, FL elactores ausentes, votacion anticipada y CITY OF SOUTH MIAMI los reeintos
EI lunes lOde tebrero del 2014, Miam'l-Dade County 1. Prueba anterior al conteo de 169ica y precision NOTICE OF GENERAL AND SPECIAL ELECTION
desde Jas 10 a.m., hasta el Elections Department del sistema de escaner optico usado para las
martes 11 de febrero del 2014 2700 NW 8711> Ave. boletas para electores ausentes y provislonales
Miami, FL 2. Apertura de las boletas para eleclores ausentes y NOTICE IS HEREBY GIVEN that pursuant to Article V. of the Charter of the City of procesamiento (segun sea necesario)
3. Duplicacion de las boletas (segun sea necesario) South Miami, Florida a General and Special Election for the City of South Miami to elect
a Mayor for a two (2) year term; a Commissioner from Group I and a Commissioner EI martes 11 de febrero South Miami, City Hall 1. Apertura de las boletas para eJectores ausentes y from Group IV for a four (4) year term has been called, together with questions relating del2014 Commission Chambers procesamiento (segun sea necesario)
6130 Sunset Drive 2. Duplicacion de boletas (segun sea necesario) to amendments to the City's Charter, to be held on Tuesday, February 11, 2014 from
Escrutinio: Desde las South Miami, FL 3. Escrutinio de boletas para electores ausentes y 7:00 a.m. to 7:00 p.m., in the City Commission Chambers, 6130 Sunset Drive. 6 p.m. hasta terminar provisionales que se supone que sean invaJidas
4. Tabulacion de resultados
5. Certificacion de resultados ~ por la NOTICE IS HEREBY GIVEN that there will be Early Voting held on Saturday, Supervlsora de Elecciones
February 8, 2014 from 9:00 a.m. to 5:00 p.m. at the above location.
El viernes '4 de febrero del 2014, MiamiwDade County 1. Escrutinio de las boletas provisionales
desde las' 0 a.m. Elections Department (si fuera necesario) Inquiries can be made by calling in the City Clerk's office at: 305-663-6340. hasta lerminar 2700 NW 871~ Ave. 2. Certificacion de Jos resultados ~, incluidas
Miami. FL las boletas provisionales, par la Supervisora
de Elecciones For further information regarding the proposed amendments to the City's Charter 3. Prueba posterior al conteo de logica y precision del you may visit our website at www.southmiamifLgov Or, you may also visit the Clerk's sistema de escaner optico usado para las boletas
para electores ausentes y las provisionales Office Monday-Friday, between 9:00 a.m. and 4:00 p.m. at 6130 Sunset Drive,
4. Seleccion de contlenda y reclnto(s) electoral(es) South Miami, FL 33143. para la auditoria pos electoral manual
5. Comienza el proceso de audltoria hasta terminar Maria M. Menendez, CMC
City Clerk
Mj!::m~rQ§; Q!i!: lij :.!\,lniij Q~ E~!:;ri!liniQ City of South Miami
Philip K. Stoddard, Josh liebman, Valerie Newman, Walter A. Harris, Maria M. Menendez
~ (I) = [11 ;:, \ v:' '.' ,!
1;) .' ...
~ ~"'4~1 . :.--.. ~o""O<I"~' .' ~ uu , to"Rl"O
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MUNICIPAL CANVASSING BOARD SCHEDULE CITY OF SOUTH MIAMI SOUTH MIAMI GENERAL AND SPECIAL ELECTIONS -FEBRUARY 11, 2014
COURTESY NOTICE
DATEITIME LOCATION ACTIVITY
NOTICE IS HEREBY given that the City Commission of the City of South Miami, Wednesday, 215/14 Miaml·Dade County 1. logIc and Accuracy Test of the touch screen
10:00 a.m. Elections Department and optical scan voting systems to be used for
Florida will conduct Public Hearing(s) at its regular City Commission meeting 2700 NW B7" Ave. absentee, early voting, and precinct ballots
Miami, Fl scheduled for Tuesday, February 4, 2014 beginning at 7:00 p.m., in the City Monday, 2/10/14 Miami·Oade County 1. Prewcount logic and Accuracy Test of the
Commission Chambers, 6130 Sunset Drive, to consider the following item(s): 10:00 a.m. through Elections Department optical scan system used for absentee and
Tuesday, 2/11/14 2700 NW 8]lh Ave. provisional ballots
Miami,FL 2. Absentee ballot opening and processing
A Resolution authorizing the City Manager to enter into the Community Space (as needed)
Lease Agreement with Miami-Dade County for lease of 6701 SW 62 Avenue, 3. Duplication of ballots (as needed)
South Miami, Florida for one (1) year with a one (1) option to renew to operate Tuesday, 2111/14 South Miami, City Hall 1. Absentee ballot opening and processing the Seniors Program (Senior Center). Commission Chambers (as needed)
6130 Sunset Drive 2. Duplication of ballots (as needed)
Canvassing: 6:00 p.m. to South Miami. FL 3. Canvassing of presumed invalid absentee ALL interested parties are invited to attend and will be heard. completion ballots and prOVisional ballots
4. Tabulation of results
For further information, please contact the City Clerk's Office at: 305-663-6340. 5. ~ Results provided by the Supervisor
of Elections
Friday, 2/14/14 MiamiwDade County 1. Canvassing of prOVisional ballots (if needed)
Maria M. Menendez, CMC 10:00 am. to completion Elections Department 2. Certification of ~ Results, including
City Clerk 2700 NW 871~ Ave. provisionals, by the Supervisor of Elections
Miami. Fl 3. Post·count Logic and Accuracy Test of the
optical scan system used for absentee and
Pursuant to Florida Statutes 286.0105, the City hereby advises the public that if a person provisional ballots
4. Race and precinct(s) selection for manual decides to appeal any decision made by this Board, Agency or Commission with respect post·elect!on audit
to any matter considered at its meeting or hearing, he or she will need a record of the 5, Audit process starts to completion
proceedings, and that for such purpose, affected person may need to ensure that a
verbatim record of the proceedings is made which record includes the testimony and Qi!I:!Vi!~~![]g BQi!a;! M~!Ilb~t1i:· evidence upon which the appeal is to be based. Philip K. Stoddard, Josh Uebman, Valerie Newman. Walter A. HarriS. Maria M. Menendez.
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