1To:
From:
Date:
SUBJECT:
BACKGROUND:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
South Miami
h6d 1ii'r
2001
Steven Alexander, City Manager
Agenda Item No.: I january 7, 2014
A Resolution authorizing the City Manager to execute Amendment One to
agreement for the Marshall Williamson Park Improvement Project with Miami-
Dade County to extend the expiration date to june 30, 2014.
The City of South Miami was awarded funding for Marshall Williamson Park
Improvement Project under the Community Development Block Grant
(CDBG) Program in a total amount $1 15,000 through Miami-Dade County,
Public Housing and Community Development (PHCD). The grant will provide
funding for much needed park improvements at Marshall Williamson Park.
Specifically, the grant will provide funding for the demolition of three
playgrounds, installation of two playgrounds, installation of a basketball half-
court, park amenities, tree canopy and repair of sidewalks at Marshall
Williamson Park. In fiscal year 2013, the South Miami Community
Redevelopment Agency allocated funding for the construction of bathroom
facilities at Marshall Williamson Park in the amount of $85,778, which will serve
as matched funding for this grant agreement. The bathroom facilities are
anticipated to be completed by March 2014.
The project has been divided into two phases. Phase I consists of the
demolition of three playgrounds and installation of two playgrounds. Phase II
consists of the installation of a basketball court and park amenities. Phase I is
anticipated to be completed in March 2014. The RFP for Phase " should be
released in january 2014 and is anticipated to be completed by june 30, 2014.
The project requires a time extension due to the following:
I) The contract was not executed by the County until May 7, 2013.
2) The RFP for Phase I required PHCD approval which did not occur
until August I, 2013.
3) After the selection of the contractor, the complete procurement
process required PHCD approval which did not occur until October 21,
2013.
Therefore, the awarded contractor for Phase 1 received the Notice to Proceed
on December 16, 2013.
EXPENSE
ATTACHMENTS:
The Project Timeline for Phase I (demolition of 3 playgrounds and installation
of 2 playgrounds) is as follows:
December 30, 2013: Demolition of three playgrounds
January 20, 2014: Installation of two playgrounds
March 15, 2014: Completion of Phase I
The Project Timeline for Phase II (installation of basketball court and park
amenities) is as follows:
December 13, 2013: City Attorney completes Review of RFP
December 20, 2013: PHCD Completes Review of RFP
January I, 2014: Advertise RFP
January 15, 2014: Pre-Bid Meeting
January 29, 2014: Proposals Due
February 14, 2014: Evaluation Committee selects contractor
March 4, 2014: Commission approval of contractor
March 10, 2014: Bid Package sent to PHCD for approval
March 24, 2014: PHCD approves Bid Package
April 9, 2014: Pre-construction Meeting
April 25, 2014: Notice to Proceed
June 13, 2014: Completion of Phase II
As illustrated in the projected timelines in Exhibit I and II, the City anticipates
Phase I to be completed by March 15th and Phase II by June 13th. The current
grant period begins on January I, 2013 and ends on December 31, 2013,
therefore needs to be extended to June 30, 2014 in order to provide time to
complete Phase II.
$1 15,000.00
Amendment One to the Grant Contract with Miami-Dade County
Resolution 93-13-1391 I
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RESOLUTION NO, ___ _
A Resolution authorizing the City Manager to execute Amendment One to
agreement for the Marshall Williamson Park Improvement Project with Miami-
Dade County to extend the expiration date to June 30, 2014,
WHEREAS, the City of South Miami was awarded a grant for the Marshall Williamson
Park Improvement Project from Miami-Dade County's Department of Public Housing and
Community Development with a contract expiration date of December 31, 2013; and
WHEREAS, Amendment One to the 2013 Marshall Williamson Park Improvement
Project from Miami-Dade County's Department of Public Housing and Community
Development extended the contract for six months to June 30, 2014; and
WHEREAS, the Mayor and City Commission wish to accept the grant agreement
amendment with Miami-Dade County's Department of Public Housing and Community
Development; and
WHEREAS, the Mayor and City Commission authorize the City Manager to amend the
agreement with Miami-Dade County's Department of Public Housing and Community
Development to extend the expiration date from December 31, 2013 to June 30, 2014 of the
grant agreement amendment for the Marshall Williamson Park Improvement Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is hereby authorized to amend the grant agreement with
Miami-Dade County's Department of Public Housing and Community Development to extend
the expiration date from December 31, 2013 to June 30, 2014 for the 2013 Marshall Williamson
Park Improvement Project.
Section 2: This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this __ day of ,2014.
ATTEST: APPROVED:
CITY CLERK MA YOR
READ AND APPROVED AS TO FORM, COMMISSION VOTE:
LANGUAGE, LEGALITY AND Mayor Stoddard:
EXECUTION THEREOF Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
CITY ATTORNEY Commissioner Welsh:
Resolution Number #R-165-13
Duns Number #024628976
Award Amount $115,000
CDBG 2013
Municipality
AMENDMENT ONE_TO THE
FY 2013 COMMUNITY DEVELOPMENT BLOCK GRANT
CONTRACT BETWEEN
MIAMI-DADE COUNTY
AND
CITY OF SOUTH MIAMI
This Amendment amends the FY 2013 Community Development Block Grant Contract between
Miami-Dade County, a political subdivision of the State of Florida, hereinafter referred to as the
"County", and the City of South Miami, hereinafter referred to as the "Awardee", executed on
May 29th , 2013, (the "Contract" or "Agreement") is amended as follows:
1. Page 28, Section IV (A)( 2), first sentence is amended to read as follow:
This Agreement shall expire on June 30,2014.
2. Attachment A-1 of the Contract is replaced in its entirety and is hereby amended by
Attachment A-1, which is attached hereto and incorporated by reference.
The effective date for this amendment is December 31 1 2013.
All references in the Contract to the expiration date shall now read the expiration date of June
30 1 2014.
This Amendment is intended to extend the Contract, until June 30 1 2014. The Parties ratify and
adopt all the provisions, duties and obligations of the Contract as if fully set forth herein.
This Amendment and all its attachments are hereby made a part of the Contract.
Except for any changes enumerated above, all provisions of the contract shall remain in full
force and effect.
Page 1 of 2
Resolution Number #R-165-13
Duns Number #024628976
Award Amount $115,000
CDBG 2013
Municipality
IN WITNESS THEREOF, the parties hereto have caused this two (2) page contract to be
executed by their undersigned officials as duly authorized, this day of
_______ 2013.
AWARDEE:
CITY OF SOUTH MIAMI
BY:
NAME: __________________ __
TITLE: City Manager
DATE:
BY:
NAME: ____________________ _
TITLE:
DATE:
Witnesses:
BY:
(Signature)
Type or Print Name
FederallD
Number: 59-6000431
Resolution #: R-165-13 ~~~~----------
lOIS #: -=5:...::::2,-,-1-'-.7 ______ _
MIAMI-DADE COUNTY
BY:
NAME: Carlos A. Gimenez
TITLE: Mayor
ATTEST
BY:
TITLE:
Contractor's Fiscal Year Ending Date: September 30th
CORPORATE SEAL:
AMENDMENT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES
Page 2 of 2
Resolution Approvlng the Funded amount and Authorizing Execution of the Contract
;ignature Form, Mlaml-Oade COunty Affidavits. state of Florida Pubr.c Entity Crimes
Affirl:llvit r"I( HI'I:III"II"J:=!l and Conflicts of Interest. Developer's Affidavit that Miami~Dade County
have been PaId. Code ot Business Ethics, Collusion Affidavit.
_ _ _ _ Related Parties Disclosure Statemlilnt. Fair SUbcontracting Policies.
land Subcontractor/Supplier listing
OF OF
Page1ot4
crty of South Miami
Marshall Wdliamson Park Improvements
COeG201'
$115.00,0.00
$85.778.00
$200,778,00
1
CUMULATIVE
PERCENTAGE
OF
CUMULATIVE
ACTION STEPS
JANUARY 1, 2013 THRU June 30, 2014
Attachment A-1
AG~CYNAME: City of South Miami
ACTIVITY: Marshall Wmiarnson Park Improvements
FUNDING SOURCE: CD8G2013
AMOUNT: $116.000.00
OTHER FUNDING: South Miami CRA S85.nS.OO
TOTAl PROJECT COST: S200,ne.oo
ACCOMPLISHMENT UNITS: 1
TYPE: Publ1c Facilities
STAAT DATE END DATE
OF OF PAYMENT LEVEL CUMULATIVE CUMULATIVE
PERCENTAGE
OF
ACTION STEP CATEGORY TASK TASK REQUIREO RESOURCE APPROVED COMPLETION REIMBURSEMENTS
PRE-BID PHASE
5ubmtt RFP aackaoe for GC 4/112013 6130/2014 Money
Submft. Advertisement for GC 4/1/2013 6130/2014 Aoeney
Project Manager and
Review RFP. GC oacl<:aoo and Ad bv PHCD staff 4/1/2013 6130/2014 ConstructIon Manager
RevIew RF?, GC package and Ad by PHCD staff for Davis Bacon and Section 3 requirements (if Compliance Unit I Labor
.pp(leable) 4/1/2013 61301201. Standams Coordinator
Submit RFP feed back to AQenev 4/1/2013 6130/2014 Prc"ect Manager
Receive revfsed RFP from Agency 4/1/2013 6130/2014 Pro'ect Manag~r
Division or Department
Give .gencywr1t!en approval forRFP. GC package and Ad 4/112013 6130/2014 Director
Publication of RrP forGe 4/1/2013 6130/2014 Acencv
Pre-Bid Meetina 411/20)3 613012014 Aqency
BidlRFP openirnJ 4/112013 6130/2014 A.eney
Selection/Award of GC 411/2013 6130/2014 Aoency
Place order to GSA for Miami-Dade Construction Sign 4/112013 6130/2014 AoencYIPro-ect Manaoeor
Placement of Miami~Dade COl.lnty construction Sign 4/1/2013 6130/2014 GSA
SUBMITTAL OF SELECTED GC COKTRACT FOR PHCD APPROVAL 4/1/2013 6/30/2013 Acenov
GC contract 4/1/2013 613012014 Agency
Notice to 91dderSIProspective Contractor 4/1/2013 6130/2014 Agency
statement of Bldder'$ Construction expe:ience 411/2013 6/30/2014 Agency
C&rtificatitll1 receipt 411/2013 6130/2014 Agency
Davis-Bacon Wage Determination 4/1/2013 6/30/2014 Agency
Labor Standard's PreviIsicfls (Fonn HUD 4011J) 41112013 6130/2014 Agency
Insurance Reqtlirements 4/1/2013 6130/2014 Agency
ProvisioflS to be fncoporated in ConstnJc:tion Contracts 411/2013 6/3012014 Agency
Non-Collusion Affidavit 4/1/2013 6130/2014 Agency
Certification Reganling Lobbying 4/1/2013 6130/201. Agency
Affnmation Action Standards 4/1/2013 613012014 Agency
Certmcation of Compliancf with Part 60-2 Affirmative Action Program 41112013 6/30/2014 Agency
Other Required Ce.rtifications 4/112013 6/30/2014 Agency
Certtt'lcatlon RegardIng Drug Free Workplace 4/112013 6/30/2014 Agency
Assurance of Comfiance {5ec~on 3. HUD Act of 1968) 4/112013 6130/2014 Agency
Section 3 Requlremen.ts 41112013 6/30/2014 Agency
Sectlon;3. Clause 41112013 6/30/2014 Ageney
Bidder's Initial Section 3 Goals 411/2013 6130/2014 Agency
Certifieation Ragarding Oebarment,. Suspensiton, Ineligibility and Vao!untalY EXClusion -Lower Tier
Transactions 4/112013 6/30/2014 Agency
Equal Employment Opportunity (EEO) Clause for Contractors Not Subject to executive Order (ECa
11246) 41112013 6/30/2014 Agency
Equ.al Opportunity for Special Oiabled Veterans and Veterans of the Vietnam Era 4/112013 6/30/2014 Agency
Equ.al OpportunIty for Workers with Diabifrties 4/112013 613012014 Agency
Notice of Requirement for affirmative Action to Ensure Equal Employment Opportunity {ECO 11246} 41112013 6/30/2014 Agency
Equal Employment Opportunity (EEO) Clause for Contractoffl Subject: to ex.ecutive Order (ECO 11246) 4/112013 6/30/2014 Agency
Ce.rfdicalion of Nonsegregated Fael1ities 4/112013 6/3012014 Agency
Notice to Prospective Subcontractors of Requirrnents for Certification of Nonsegregated Facimies 4/112013 6130/2014 Agency
Notiefl of ReqUirement ~ Crean Water. Clean Air. EO 11738 and EPA Regurations ProvrSion 41112013 613012014 Agency
Certification of Ctlmptiance with Federal Regulations 4/112013 6/3012014 Agency
Certification RegardIng Debannent. Supension, and Other Responsibmty Matters (Direct
ReCIpIent) -------------41112013 6/3012014 Agency
Page 2 of4
ACTION STEPS
JANUARY 1, 2013 THRU June 3t>, 2014
Attachment A-1
AGENCY NAME: City of South Miami
ACTIVITY: Marshall WiUiamson Park Improvements
FUNDING SOURCE: CDBG2013
AMOUNT: $115,000.00
OTHER FUNDING: South Miami CRA $aS,ITS.DO
TOTAL PROJECT COST: $200,na.OO
ACCOMPLISHMENT UNITS: 1
TYPE Pubfic Facilities
Sf ART DATE END DATE
OF OF PAYMENT LEVEL CUMULA11VE CUMULATIVE
PERCENTAGE
OF
ACTION STEP CATEGORY TASK TASK REQUIRED RESOURCE APPROVED COMPLETION REIMBURSEMENTS
PubUc Eotitiy Cnmes..Affidavit 4{112013 613012014 Agency
Certiftcate of Insurance 4/112013 613012014 Agenoy
Payment and Pefformanoe Bond 4/112013 513012014 Ag.noy
Executed GC contract 4{112013 613012014 Agenoy
Check. debarment list 4/1/2013 613012014 A~.ency
Submit copy of ER clearance letter 4/112013 613012014 Agency
Submit COOy Nj 4/1/2013 6J30f2014 Agency
$pec:lflcatron for services befnQ provided 4/112013 613012014 Agency
Submit Bid Tabulations 4/112013 613012014 Agency
Submit recommendation b F Aaenev's Staff 41112013 613012014 Agency
Submit AQencv's Board minutes or Resolutlon aDProvina selection 4{112013 613012014 A.enoy
submit coPies of St!Ite, County and City Licenses and Certificate of Competencies 4{112013 613012014 Agency
Submil W-9 Reouest for Taxoay.r Id # 41112013 613012014 Agency
Project Manager,
Construci.lon Manager and
Compliante Unit I Labor
Review GC contract IPHCD staff} 4/112013 613012014 Standards COOrdinator
SUBMIT PROGESS REPORT 1sT and 2ND Quaner Pro~l"Qss Reports due July 10th 2013 711112013 713112013 2 A-gency
GC CONTRACT APPROVALPIiASE It,formation needed tD cDnt",ctwith GC 41112013 613012013 ADencv
Notlce to BiddersIProspectlve Contractor 41112013 6130/2014 Agency
Statement of BIdder's Construction experience 41112013 613012014 Agency
Certification receipt 4/112013 613012014 Agency
Labor Standards form HUD 4010 41112013 8130/2014 Agency
Wage Detenninatlon 41112013 5130/2014 Agency
Insurance Requirements 41112013 613012014 Agency
Other provisions 41112013 8130/201' Agency
Certification Regarding Lobbying 411/2013 6130/2014 Agency
Affirmation Action Standard 411/2013 513012014 Agency
Certification of COmpliance with Part 60-2 Affirmative Action Program 411/2013 613012014 Agency
Certffication Regarding Drug Free Workplace 411/2013 813012014 Agency
Assurance of Companies 411/2013 613012014 Agency
Section.3 Requirements {if applicable} 411/2013 6(.)0/2014 Agency
Section 3 Clause (if appUcabfe) 41112013 8130/2014 Agency
Payment and Perfonnance Bond 4/1/2013 6130/2014 Agency
Executed GC contract 4/1/2013 613012014 Agency
Check. debarment list 4/11.2013 613012014 Project Manager
Submit GC contract for Division or Department Director a;lprova! 4/1/2013 613012014 Prooect Manager
Division or Department
ADProval of GC contract 41112013 613012014 Director
Give agency written appmval for subcontract 4/112013 613012014 Project Manager
-
Pagt'.:3 of-4
!
AGENCY NAME:
ACTIVITY:
FUNDING SOURCE:
IAMOUNT:
OTHER FUNDING: South Miami eRA
TOT At.. PROJECT(
ACCOMPLISHMEN
~~~
!"'.Tlr"'!"-t _~TCC CATEGORY
ICONSTRUCTION PHAse
1 CQr)ference
i Notice to proceed
I Obtain permrts
Commence Construction
Remove Thre~ anti uated 1 orunds
lnstaltation of Playground for 2-5 year aids with Shade canopy
lnstalfation of la round for5-12yearolds
S.llbmittal o~ ~ecti~113_ PJa!'L
I PHCD Review and Approval of Section 3 Plan
I Submitlal of Weekly Paymlls (labor Campfianee)
(Payrolls
I Davis Bacon -Wage Decision -Emptoye:e 'nt~rvi~
I Submfttai of I ,3 Report
f Review of Monthly Section 3 Report
Complete 40%
ISUBMIT PAYMENT REQUEST(S)
Installation of half basketball court
Remove 8r:?ed l)icnic 'facilities fnicnic. tables. benches. Qarbs.!:te reeeptacles)
Il'IstaUation of icnic faclI!tie:t ienl: tables, benches rills and ar1:la e teee cTes
IflstaUation of water fountain
I Refurbish existing ligh1ing
I Repair existing sidewalk per ADA compl;iance
Landscaping (tree installation, new grass InsmHa,tlon. existing tree J
Im~?,lgCi~gl1gf .. ~.igm~g{;l
~ Bacon -Wage Decision·
3MIT PAYMENT REQUEST(S)
lMIT PROClESS REPORT (3RD Quarter progress Report due October 10th)
3MIT PROGESS REPORT (4TH QUarter Progress Roport due Janaury1oth,J.~Hl.
3MIT PROGESS REPORT (lST,<:luarter Progress Roport duo April lOtI!, 2014)
Complete 100%
COMPLETION OF(
ISUBMn
I Final walkthru
CertifICate of completion
I Prolect ,
I Constn..tction elose out
~PHASE
i) with final release of lie.ns
.OSE OUT PHASE
Submit Final Annual/Close Out ~eport 2NO Quarter Progress Report due July 10th. 2:014)
Revi~ Final.AnnuaUCI0S:e _9IJtJ~.~.~CI.~_.,.n~.~(~i~~_f}]"!_
I Report. accomplishment in lOiS
I Construction close out in IDIS
ISubt1'ritCloseOutl
ACTION STEPS
JANUARY 1,2013 THRU Juno 30, 2014
START DATE
OF
"TASK
7/112013
7/112013
13
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10/112013
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END DATE
OF
-.It-5K
_6/3_~~014,
14:
.6130~Q'I~
6130]:1..0.14:.
613012014
613012014
61301.20.14_
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S/30J201~
6130/2D1~
61:30/2014
613012014
6130!201 J
6/30/2014
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6r.liJl2~14
1011012013
613012014
6/3012014
613012014
6/3012014
_6/~QI2014
61:3012014
8t30/201~
City of South Miami
Marsha[1 Williamson Pa,"", Improvements
C09G2013
$115,000.00
$85,778.00
$200,778.00
1
PubHc Facilities
_1.
REQUIREll RESOURCE
!Agency, Project Manager,
ConstructioTl Manager,
Compliance Unit I Labor
standards Coordinator and
3C
!\gency
~geney
~genGY
I\geney
jAgency
I Agency
iA~
1
....... ," ... """"' .. "' ... ,,,'11 Labor
Standards COordinator.
I Agency
t/Labor
lstandards Coordinator
Cool'dir'lator end/or Project
~~9~!:'_
tAgenev
! co~~~~:;, Unit.! ~bor
rgency
Ag~.T!~_
~ fAgeii"CY
~ ~
IAgency
jAgency
~
IAgoncy
j
l..dlJVI ..,utIIUc:ll~
Coordinator a(1dlor Project
Maanger
IAgency
!Agenl'Y
IAgency_
A on
Agency I t6nstrtidton
fIrlanager
iAg""O)'
iAgency I Consbuc1io!1
Manager
IAgerieyicon-StrUc:tion
Manager
PAYMENT LEVEL
APPROVED
. $115,000
7/112014
7/112014
71112014
71112014
71112014
~ay~.
711012014 A ene
9{3012014 p(Q'ec:t Mana er
,9130/201<1., IDJ~."i1"~§II~!.
9130/2014
91301201'
II0lS speCIalist I t-'roJect
Management Supervisor __ ..... _~ ... __ ~_A.
D1S Specialist
CUMULATIVE !II CUMULATIVE
PERCENTAGE
OF
C"..nMPI F=T10N f II R!=!M~t 1
---_._ .. --.'"-"~,.-.. -
RESOLUTION NO. 93-13-13911
""" ..... < .. " ..... -.. ~-~~-..
A Resolution authorizing the City Manager to execute FY 2013 Community
Development Block Grant agreement with Miami-Dade County Public
Housing and Community Development (PH CD) for the Marshall Williamson
Park Improvements Project in the amount of $115,000.
WHEREAS, the Mayor and City Commission desire to accept the grant from Miami-
Dade County administered by and through its Department of Public Housing and Community
Development (PHeD); and
\VIIEREAS, the Agreement will provide funding for much needed park improvements at
Marshall Williamson Park; and
WHEREAS, the Agreement will provide funding for the demolition of three
playgrounds, installation of two playgrounds, installation of a basketball half-court, park
amenities, tree canopy and repair of sidewalks at Marshall Williamson Park; and
WHEREAS, the Agreement requires matched funding in the amount of $85,778.00 for
construction of bathroom facilities funded by the SMCRA and;
'WHEREAS, the grant period begins on January 1, 2013 and ends on December 31,
2013.
WHEREAS, the Mayor and City Commissioners desire to have the City Manager
execute the grant agreement in an amount of $115,000;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORH)A THAT:
Section 1: The City Manager is hereby authorized to execute the grant agreement with
Mian1i~Dade County Department of Public Housing and Community Development (PHCD) for
the Marshall Williamson Park Improvements Project in the amount of $115,000. The grant
agreement is attached to this resolution.
,Section 2: This resolution shall be effective immediately after the adoption hereof
Section 3. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 4. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
Res. No. 93-13-13911
PASSED AND ADOPTED this 7th ,dayof~~.E:L~" 2013.
f
:'
ATTEST:
READ AND APPROVED AS TO FORM
LANGUA, r/j"
2
APPROVED:
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Harris:
Commissioner Newman:
Commissioner Welsh:
5-0
Yea
Yea
Yea
Yea
Yea
MIAMI.~ B·li)~ii1 iiiI'
Carlos A. Gimenez, Mayor
October 21, 2013
Mr. Steven Alexander
City Manager
City of South Miami
6130 Sunset Drive, City Hall 1st Floor
South Miami, Florida 33143
Public Housing and Community Development
701 NW 1st Court· 14th Floor
Miami, Florida 33136-3914
T 786-469-2100 F 786-469-2237
miamidade.gov
Re: Request for approval of the procurement process for selected contractor Advanced
Recreational Concepts, LLC
Dear Mr. Alexander:
Public Housing and Community Development (PHCD) has reviewed and approved the procurement
process of the City of South Miami (the City) for the selection of Advanced Recreational Concepts, LLC
as the responsive bidder. This approval is for the installation of playground equipment at the Marshall
Williamson Park Improvements project located at 6125 SW 68th Street, Miami, Florida 33143.
The total approved contract amount is for $83,000.00 as reflected in the unexecuted agreement between
the City of South Miami and Advanced Recreational Concepts, LLC. Upon execution of the agreement
between the City of South Miami and Advanced Recreational Concepts, LLC, forward a signed copy to
Ms. Letitia Goodson, PHCD Project Manager. Moreover, no construction can begin and/or Community
Development Block Grant (CDBG) funds can be expended on this project, prior to PHCD providing the
City with an Environmental Clearance
Please be reminded, to notify the project manager as to the date, time and location of the pre-
construction meeting to be held. If you have any questions or concerns, contact Ms. Goodson at 786-
469-2220.
since~IY{hAl~Kez~
Clar~r~:n, Director
Community and Housing Division
Enclosure
c: Alfredo Riverol, Chief Financial Officer, City of South Miami
Jennifer Korth, Grants Administrator, City of South Miami
Letitia Goodson, Project Manager, PHCD
MIAMI-DADE tIt.mht·
Carlos A. Gimenez, Mayor
August 1, 2013
Mr. Steven Alexander
City Manager
City of South Miami
6130 Sunset Drive, City Hall 1 st Floor
South Miami, Florida 33143
Public Housing and Community Development
701 NW 1st Court· 14th Floor
Miami, Florida 33136·3914
T 786·469·2100 F 786·469·2237
mlamldade.gov
Re: Approval of the bid package soliciting bids for the Marshall Williamson Park Improvements
project
Dear Mr. Alexander:
Public Housing and Community Development (PHCD) has reviewed and approved the City of South
Miami's (the City) request for approval of the proposed bid package for the Marshall Williamson Park
Improvements project for the FY 2013 Community Development Block Grant (CDBG) contract. However,
due to the fact the bid package is only for the installation of playground equipment, the Wage Decision
changes. Please make sure that the City use the attached revised documents, instead of the document
that were previously forwarded to the City.
Once the City has made its final selection of the Contractor, you must provide the following documents to
PHCD in order to determine that the procurement process was open and competitive:
• Complete bid package from the selected Contractor
• Bid tabulation for all the proposals received by the City
• Recommendations by the City's staff regarding selection of Contractor
• The City's minutes or resolution approving selection of Contractor
• Certificate Regarding Lobbying Form from the selected Contractor
• Form W-9 Request for Taxpayer Identification Number of the Contractor
• Copy of proposed unexecuted agreement
• Copy of the actual bid advertisement
If you have any questions or concerns, please contact Letitia Goodson, HCD ProJect Manager, at 786-
469-2220.
S~.n erely
.~~ ..
Claren e Brown, Director
Community and Housing Division
Enclosure
c: Alfredo Riverol, Chief Financial Officer, City of South Miami
Jennifer Korth, Grants Administrator, City of South Miami
Letitia Goodson, Project Manager, PHCD