Res. No. 066-00-10959RESOLUTION NO. 66 -00 -10959
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DEFERRED
COMPENSATION PLAN, AMENDING RESOLUTION NUMBERS 119 -93-
9358 AND 133 -96 -9887 TO OFFER A FIVE PERCENT (5 %) MATCHING
CONTRIBUTION TO DEFERRED COMPENSATION PLAN FOR SENIOR
LEVEL MANAGERS CURRENTLY DEFINED AS DEPARTMENT
DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS, AND ASSISTANT
TO CITY MANAGER.
WHEREAS, resolution number 119 -93 -9358 authorizes the City Manager to offer a
three percent (3 %) matching contribution to the deferred compensation plan for Department
Heads who elect to participate in the ICMA program, instead of regular City pension plan; and
WHEREAS, resolution number 133 -96 -9887 authorizes the City Manager to offer a
three percent (3 %) matching contribution to the deferred compensation plan for the Assistant to
City Manager and the Assistant Public Works Director, if they elect to participate in the ICMA
program instead of regular City pension plan; and
WHEREAS, the three percent (3 %) matching contribution plan was created to provide
equitable benefit for those Department Heads who were not benefiting from the City three
percent (3 %) contribution to the regular pension plan for other employees at the time; and
WHEREAS, the City contribution to the pension plan was increased to five percent (5 %)
in 1995 for General Employees as part of the City agreement with American Federation of State
County and Municipal Employees (AFSCME); and
WHEREAS, in order to maintain equity in the City benefit distribution, it is necessary to
change the City matching contribution to the deferred compensation plan for those employees
prescribed in the two aforementioned resolutions to five percent (5 %).
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI:
Section 1. That the City Commission hereby authorizes the City Manager to provide a
five percent (5 %) matching contribution to the deferred compensation plan for the group of
employees referenced above.
Section 2. That this resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 7th day of March , 2000.
ATTES : ;
CITY CLERK
APPROVED:
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Bethel:
Commissioner Russell:
Commissioner l,liscombe:
Yea
Yea
Yea
Yea
Yea
.,M xb.:, CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Mayor and City Commission Date: March 3, 2000
From: Charles D. Scurr Re: AGENDA ITEM #
City Manag f044 Commission Mtng. 3/7/00.
Change of City matching contribution
To five percent (5 %) for Senior Level
Managers.
REQUEST:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, RELATING TO DEFERRED COMPENSATION PLAN, AMENDING
RESOLUTION NUMBERS 119 -93 -9358 AND 133 -96 -9887 TO OFFER A FIVE PERCENT
(5 %) MATCHING CONTRIBUTION TO DEFERRED COMPENSATION PLAN FOR
SENIOR LEVEL MANAGERS CURRENTLY DEFINED AS DEPARTMENT DIRECTORS,
ASSISTANT DEPARTMENT DIRECTORS, AND ASSISTANT TO CITY MANAGER.
BACKGROUND & ANALYSIS
In 1993, the City Commission approved resolution number 119 -93 -9358 to authorize the City
Manager to offer a three percent (3 %) matching contribution to Department Heads who are not
participating in the regular City pension plan. This was done at the time to provide equitable
benefits for those Department Heads that were not participating in the regular pension plan which
the City contributes three percent (3 %) annually to match the contribution from those
participating employees. In 1996, the benefit was extended to the Assistant to City Manager and
the Assistant Public Works Director by means of resolution number 133 -96 -9887. Because of
the agreement between the City and the American Federation of State County and Municipal
Employees (AFSCME) in 1995, the City annual contribution to the pension plan has increased to
five percent (5 %). This has created inequity in the amount of contribution paid by the City to the
pension plan and the deferred compensation plan for the participating Department Heads. The
proposed resolution, if approved by the City Commission, will correct the inequity and put the
contribution amounts at the same level for all employees.
The cost of the change is estimated to be $6,000 for the remainder of this fiscal year. Funds are
available in Deferred Compensation Plan Contribution line item.
RECOMMENDATION
Approval is recommended.
RESOLUTION NO. 133 -96 -9887
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO
DEFERRED COMPENSATION PLAN, AUTHORIZING THE CITY
MANAGER TO INCLUDE THE POSITIONS OF CITY CLERK,
ASSISTANT TO CITY MANAGER, AND ASSISTANT PUBLIC
WORKS DIRECTOR POSITIONS FOR A MATCH PAID BY THE
CITY WHEN THESE EMPLOYEES PARTICIPATE IN THE
DEFERRED COMPENSATION PLAN.
WHEREAS, the City Commission has approved a plan to match up to 3% of the bi-
weekly salary of those department heads who select the ICMA Deferred Compensation plan
rather than the Pension Plan, and;
WHEREAS, the City Manager has recommended the inclusion of three additional
positions, that of Assistant to the City Manager, Assistant Public Works Director, and the City
Clerk for eligibility for this plan; and
WHEREAS, this alternative will allow the individuals in these three positions to chose
between the pension plan or the ICMA Deferred Compensation Plan; and
WHEREAS, the Assistant to the City Manager, Assistant Public Works Director, and the
City Clerk may contribute more than 3% to the ICMA plan each biweekly pay period, the City
will match only the first 3% for the Assistant to the City Manager and Assistant Public Works
Director, and a minimum of 3% for the City Clerk.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Commission hereby authorizes the City Manager to extend the
matching benefit to the Assistant to the City Manager, Assistant Public Works Director, and the
City Clerk in addition to the Department Heads currently offered this benefit. The Assistant to
the City Manager, Assistant Public Works Director, and the City Clerk will be required to
contribute a minimum of 3% deducted from each bi- weekly paycheck to be matched at a rate of a
maximum of 3% for the Assistant to the City Manager and Assistant Public Works Director, and a
minimum of 3% for the City Clerk.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this23 day of Jul v; 1996.
ATTEST: OYEIf7:
CTTY CLERK MAYOR
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
COMMISSION VOTE: 5 -0
Mayor Cunningham:
Vice Mayor Robaina:
Commissioner Price:
Commissioner Bethel:
Commissioner Young:
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
6130 Sunset Drive, South Miami, FL 33143
TO: Mayor and Commission
FROM: Eddie Cox, City Mana er
DATE: July 17, 1996
RE: Agenda Item #L
Comm. Meeting July 23, 1996
ICMA Deferred Comp Match
This resolution authorizes the eligibility inclusion for ICMA Deferred Compensation match to
three key positions in the City. Currently, the City matches 3% for Department Heads (only) who
choose the Deferred Compensation plan over the Pension Plan. I am recommending approval of
of the addition of the positions of Assistant to the City Manager, Assistant Public Works Director,
and the City Clerk. These individuals, like the Department Heads, must contribute at least 3% of
their salary to this plan, but may contribute more.
The two assistant positions will be matched at a rate of 3 %. The City Clerk will be matched by a
minimum rate of 3 %.
The inclusion of these positions is important to maintaining the professional level of individuals
we currently have, and in any future recruitment when vacancies occur.
I recommend your approval.
RESOLUTION N0. 119 -93 -9358
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO OFFER DEPARTMENT HEADS AS ALTERNATIVES,
PARTICIPATION IN THE CITY'S PENSION PLAN OR
PARTICIPATION IN THE INTERNATIONAL CITY MANAGER'S
ASSOCIATION (ICMA) DEFERRED COMPENSATION PLAN.
WHEREAS, the City has an optional pension system which
requires twenty —years of continuous service to be 100% vested;
and
WHEREAS, the City Manager has proposed an alternate to
the City's Pension Plan for Department Heads which would permit
Department Heads to elect to participate in the ICMA deferred
compensation plan instead of the City pension plan; and
WHEREAS, Department Heads selecting the ICMA plan will
have 3% of their biweekly salary matched by a City contribution
of 3 %; and
WHEREAS, Department Heads selecting the ICMA plan must
contribute 3% of their biweekly salary in order for the City to
match the Department Heads 3 %; and
WHEREAS, the Department Head may contribute more than
3% to the ICMA plan each biweekly pay period; however, the City
will only match the first 3% contribution; and
WHEREAS, the ICMA alternative will assist in recruiting
future Department Heads; and
WHEREAS, the ICMA will in the long term cost less in
City funding than the City's pension plan.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager be, and hereby is,
authorized to offer each Department Head the fo:lowing
alternatives.
a) Participation in the City pension plan
OR
b) Participation in the ICMA deferred compensaticr. plan
C
Section 2. Department Heads selecting the ICMA plan
will be required to have a minimum of 3% deducted from each
biweekly paycheck to be matched by a maximum of 3% City
contribution.
PASSED AND ADOPTED this 21St day. of September 1993.
APPROVED:
MAYOR
ko
t
READ
AND APPROVED AS TO FORM:
CITY ATTORNEY