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Res. No. 038-00-10931
Resolution No.38-00-10931 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ISSUE AN OPEN PURCHASE ORDER IN THE AMOUNT OF $8,000.00 FOR PLACENCIA NURSERY CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 001 -2050 -519 -4625 "LANDSCAPE MAINTENANCE - LANDSCAPE IMPROVEMENTS". WHEREAS,Article III,Section 5,H,of theCity Charter,requires bidsbe obtained for purchases of items over $1,000.00;and WHEREAS,Three bidswere received fromthe following vendors: Placencia Nursery $1,295.00 Rene's Landscaping $1,500.00 Amaro Nursery&Landscaping,Inc $1,999.50 WHEREAS,The use of open purchase orders helps to expedite the purchasing process, which often involves delays associated withthe solicitation of price quotes for purchases over $200.00,andthe administrative effort and paperwork required to obtain these quotes are unnecessary given the consistent history orlowbid pricing exhibited by many repeat vendors; and WHEREAS,The recent price quotations citedabove confirm thefactthatthe vendor listed inthe attached resolution continues to offer the most competitive prices and alevel of qualityand service withwhichtheParksand Recreation Department hasbeen extremely satisfied. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.That theCity Manager,be,andishereby authorized to disburse from account number 001-2050-519-4625,"Landscape Maintenance-Landscape Improvement"thesum of $8,000.00andthatanopenpurchaseorderbeawardedto Placencia Nursery. Section 2 This resolution shalltake effect immediately upon approval. PASSED AND ADOPTED this15th day of February 2000 APPJATTEST^ fcttZZj^, CITY CLERK EADANOAPPR O AS TO FORM: 0,A-^-^d£y 6 £*~iL ATTORNEY V Placencia Nursoy OP Res.docVince COMMISSION VOTE: Mayor'Robaina: Vice Mayor Feliu: Commissioner Wiscombe: Commissioner Bethel: Commissioner Russell: 4-0 Yea Yea Yea Yea Out of room CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM TO:Mayor &Commission DATE:February 7,2000, ROM:Charles Scurr /~)SUBJECT:Aqenda#j City Manager^/^/I I -^7 Commission Meeting CSWl February 15,2000 Open Purchase Order Placencia Nursery REQUEST The attached resolution seeks the approval of an Open Purchase Order for Placencia Nursery,Inc.in the amount of $8,000.00. BACKGROUND The use of open purchase orders helps to expedite the purchasing process, which often involves delays associated with the solicitation of price quotes for each individual purchase over $200.00.These delays have an adverse impact on programming.Additionally,the administrative effort and paperwork required to obtain these quotes are unnecessary given the consistent history or low bid pricing exhibited by many repeat vendors. The vendor listed in the attached resolution has offered the most competitive prices based on the low price quote procedure applied over an extended period of time.Aside from cost considerations,the Parks &Recreation Department has been extremely satisfied with the quality of the products/services,efficiency and customer service provided by this vendor. A recent bid request (see attached Price Quotations)confirms the findings stated in the preceding paragraphs. The disbursement of $8,000.00 will be made from account Number 001-2050- 519-4625 "Landscape Maintenance-Landscape Improvements".Available balance is $80,000.00. RECOMMENDATION Approval is recommended City of South Miami 6130 Sunset Drive.South Miami.Florida 33143 NO. REQUISITION ypiipop.T>\axeocto,\Mo^N5gr I datp F<<3o \^?r>r)Q 7^ CONFIRMATION FOR L<*r*j«SCg»pg. ITEM NO'S PURCHASE ORDER NO. QUANTITY DEPARTMENT DELIVER TO SToiC P^VCoQ INFORMATION TO BE FURNISHED BY DEPARTMENT DESCRIPTION AND SPECIFICATIONS open o»^)Tvsce Cov\Apc<v»C€>o>A ,«-o^^©o/*cd prrce<3 \/€nck><r (^-So?a-H-Qcbe.6 Oocytes) reo.scm6 v«-r Vendor vyse. pr^c^ss ca.ws»L^svjO cxvici (3coo\Cvf oV ^Ao^^ter^ Z-TW,s v<£vtJov YtcKS ouov'YcecWer^^*>e^ \joi-¥H +Vie c;*y oufir -Hoe >/<Scac6 3.locccVrAr>,-rVi^y are le.c«<t^\Je<\{C\a6* -t"6 -W»e Ohf a*^v5;*\ce -rV»ey owe o^W <j6ecA ^y*^vv>c»U W)Qrh2ova\'pvj<rcWt*sei» v«*ier v-v oo ovVC>3 Ovj-V*uja\i TERMS/DISCOUNT»/ I HEREBY CERTIFY THAT THE ABOVE MATERIAL.EQUIP MENT.OR SERVICE IS ESSENTIAL ANDA PROPER REQUEST AGAINST THE COOES CHARGED. COOINGOF ACCOUNTS APPROVED HEAD OF DCPAJtTMQIT SUFFICIENCY OF APPROPRIATION BALANCES VERIFIED {EXCEPT AS OTHERWISE NOTED.) FINANCE DEPARTMENT (YES OR NO) required opoo C*<poroVQ\ DELIVERY DATE ACCOUNT TO BE CHARGED 001 -ieSj) If k4^4S&LP<2. FOR PURCHASING AGENT UNIT PRICE TOTAL COST <3penp.o. PURCHASES AS ASOVE APPROVED AND ISSUANCE 01 PURCHASE ORDER AUTHORIZED. CI TV MANAGER HiASENCIA NURSERY,INC. 11801 SW 72 STREET MIAMI,FLORIDA 33183 cm or sooth Hum 6130 SUHSIT DRIVE KOmKItm,fl»33143 Quotation 101 Ju 51,2000 CwtomrO OoodHvn PsyrMntTinM 84m Rop CI663 3/1/00 Mvt 30 tay* Own*tarn OfjfjOfMton Untftto Ctfrnton 50.00 50.00 50.00 HIBI9CUS 7 GAL BOUAXMVXLUUt 7 GAL DK3RA 3 GKL 11.00 12.00 2.90 550.00 600.00 145.00 Subtotal ToM 1,295,00 1,295.00 NAME fr-/y pj,<?s>uJt, ADDRESS CITY,STATE,ZIP 21433*1 1-31-e,° /yjjary)/ ••>J '>••:'• • : ,..•:•: I AfflAR NURSERY &LANDSCAPING,INC. -Ufa**<*>/'GXaiij /^-/2>-<?f It.Ob *)00.00 IP^DO ^00-00 2>.9<?\*}<i.5l> t&W,ffD 12691 SOUTHWEST 104th STREET /MIAMI,FLORIDA 33186 /TELEPHONE:(305)275-0100