Res. No. 025-00-1091825-00-10918
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA AUTHORIZING
THE CITY MANAGER TO DISBURSE THE SUM OF $2,974.00
TO DICTAPHONE FOR THE ANNUAL MAINTENANCE CON
TRACT.THIS SUM WILL BE CHARGED TO ACCOUNT NO.
1910-521-4630 (MAINTENANCE AND REPAIR OF COMMUN
ICATION EQUIPMENT).
WHEREAS,Dictaphone provides theannual service contract forthe Dictaphone
Digital Telephone Recorder and Emergency Playbackutilizedin Communications atthe South Miami
Police Department;and
WHEREAS,the Dictaphone Corporation specializes in voice and data management
andthePolice Communications Division currently hastwo oftheirsystemsinplace .The Dictaphone
Digital Telephone Recorder isusedtorecordall emergency and non-emergency telephone
conversations received through the 305-663-6301 telephone line.In addition,theDigital Telephone
Recorderalsorecordsourmainpolicefrequencychannel.TheEmergencyPlaybackUnitallowsthe
Communications Officersone touch,highspeedplaybackability of thelastcallreceivedonthe
telephones.Thisis especially necessaryfor emergency callsinwhichaddressesorpertinent
informationmaynothavebeencleartothe Communications Officer.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1:ThattheCityManagerbe,andherebyisauthorizedtodisbursethesum of
$2,974to Dictaphone fortherenewal of theannual maintenance contract.Thatthe disbursement be
chargedtoaccountno.1910-521-4630 (Maintenance andRepair of Communication Equipment).
Section 2:That this resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this if_day of February .2000.
ATTEST:
(Q#J&&Ls
CLERK
READ AND APPROVED AS TO FORM:
^£t?//jr/l_
CITY ATTORNEY
APPROVED:^____
tfycurt*'
MAYOR
Commission Vote:
Mayor Robaina
Vice Mayor Russell
Commisioner Bethel
Commissioner Feliu
Commissioner Bass
5-0
Yea
Yea
Yea
Yea
Yea
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CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:Mayor and City Commission y^Date:January 20,2000
JC***'Agenda Item #
From:Charles Scurr /pf J/o Re:Comm.Mtg.02/01/2000
City Manager /jfl/r^Dictaphone Corporation
REQUEST
Approvalof:(a)theannualmaintenancecontractforthedigitaltelephonerecorderandemergencyplay
backunitinanamountnottoexceed$2,974.00and;(b)theselection of theDictaphoneCorporationfor
this annual maintenance contract of the equipment.
BACKGROUND AND ANALYSIS
The Dictaphone Corporation specializes invoiceanddata management.We currently have two of their
systemsinplaceinthe police communications division.Thedigital telephone recorder isusedtorecord
allemergencyandnon-emergencytelephoneconversationsreceivedthroughthe305.663.6301telephone
line.Inaddition,thedigitaltelephonerecorderalsorecordsourmainpolicefrequencychannel.
Workingalongwiththisequipmentisouremergencyplaybackunit.Thisequipmentenablesthe
communicationsofficersonetouch,highspeedplaybackability of thelasttencallsreceivedthroughthe
telephones.Thisis especially necessary foremergencycallsinwhich addresses or pertinent information
maynot have been clear tothe communications officer.
Theapproval of thisannual maintenance contractwillensurethesesystems perform optimally.Theuse
of analternate vendor forthiscontractwouldcreateuntenableservice,warranty and reliability problems.
Thecost of this contract was approved inthe99/00budget.The funds to pay forthiswill *>e from a
police department account:1910-521-4630 Maintenance and Repair of Communications Equipment for
$2,974.00 which currently has an available balance of $3,800.00.
RECOMMENDATION
I recommend approval.
REMITTANCE STUB TO:
Dictaphone
P.O.BOX 85120
LOUISVILLE,KY 40285-5120
POLICE DEPT
CITY OF S MIAMI
6130 SUNSET DR
S MIAMI FL 33143-5040
l„ll...ll....ll.l..l..ll..l.l.ll....l,.lll,„.,ll,ll.,..l.,ll
CUSTOMER P.O.NUMBER LOCATION
3200
EMP.NO.
QUANTITY DESCRIPTION
10 MIN DIGITAL REC/REP
DUAL DRIVE 8 CHANNEL
DESKTOP CONTROL CONSOLE
INT STAND BY POWER
TOTAL MAINTENANCE COST
THE ABOVE EQUIPMENT IS C
DICTAPHONE'S STANDAR
MAINTENANCE CONTRACT
FEDERAL EMPLOYER IDENTIFICATION NUMBER 06-0992637 ,wnuMqi nTT-.0 Qn *nn
"WE HEREBY CERTIFY THAT THESE GOODS WERE PRODUCED IN COMPLIANCE WITH ALL APPLICABLE REQUIREMENTS OF HflUUNl U U Bi '/='->uu
SECTIONS 6.7,AND 12OF THE FAIR LABOR STANDARDS ACT,AS AMENDED,AND OF REGULATIONS AND ORDER OFTHE
m flOTJ3!PWfl^W«S0im!\flB«6oOOSTBS-2 -i-N-35-OO-Ol-ROO--08
01/01/00 ON RECEIPT
OUR ORDER NUMBER AND DATE
RENEWAL 02/01/00
MACHINES SAME
LOCATED
AT
CUSTOMER NUMBER
254922107-000
COVERAGE
8X5
TERM
12 MO
MODEL/PART
NUMBER
5911
9807
183000
420690
OVERED BY
D COVERAGE
SERIAL NO.
986406
107590
000001
000001
MTHS
FREE
ANN
RATE
610.00
2,183.00
105.00
76.00
P435658
EFF DAT
02/01/0
AMOUNT
610.00
2,183.00
105.00
76.00
2,974.00
B220 REV 060595
To Insure Proper Credit,Please Return Remittance Stub With Your Check DETACH TTT HERE
Dictaphone
P435658 254-9221-07 2,974.00
iiliraieHill!
Ib-^SbSflDOZSM^SlOTOaa^MDOaM
CITY OF S MIAMI
POLICE DEPT
6130 SUNSET DR
S MIAMI FL 33143
Customer:To Insure Proper Credit,Please
Return This Stub With Your Check Tor
DICTAPHONE CORPORATION
P.O.BOX 85120
LOUISVILLE,KY 40285-5120
LATE CHARGES ARE 1 PERCENT ON
BALANCES OVER 30 DAYS.REFER
QUESTIONS TO OUR LOCAL OFFICE AT
1-800-228-1210
MAIL ALL OTHER CORRESPONDENCE TO
DICTAPHONE CORPORATION
ATTN:CREDIT DEPT.
3191 BROADBRIDGE AVE.
STRATFORD,CT 06614-2559