Res. No. 019-00-10912RESOLUTION NO.19-00-10912
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THECITYOF SOUTH MIAMI,FLORIDA,AUTHORIZING THE
CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED
$65,000.00 FROM ACCOUNT NUMBER 1910-521-4450
(PURCHASE/LEASE-POLICE VEHICLES)TO MEARS MOTOR
LEASING FOR THE LEASING OF EIGHT CROWN VICTORIA
POLICE PURSUIT VEHICLES AND TWO FORD EXPLORER
POLICE PURSUIT VEHICLES,AND AUTHORIZE THE CITY
MANAGER TO EXECUTE SUCH CONTRACTS AND
DOCUMENTS NECESSARY TO PROCURE SAID VEHICLES ON
LEASE.
WHEREAS,itisnecessarytoprocurenewvehiclesinordertomaintainafleetofpolice
vehicleswhichallowsthePoliceDepartmenttoquicklyandsafelyrespondtocallsforserviceaswell
asmaintainpreventivepatrol;and
WHEREAS,current emergency operations preparedness plansstronglysuggestthatanagency
have availablea portion ofitsfleetasfourwheeldrive vehicles foruseduringandafter natural
disasters,suchastheflooding which occurred after Hurricane Irene;and
WHEREAS,Mears Motor Leasing isthe awarded bidder under Florida Sheriffs Association
Bid #99-07-0913 forleasingpolicepursuitvehicles;
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.The City Manager be,and hereby is authorized to disburse the sum not to
exceed $65,000.00 to Mears MotorLeasingforthe acquisition of eight Ford
CrownVictoriasandtwoFordExplorers..That the disbursement be charged
to account number 1910-521-4450 (Lease/Purchase-Police Vehicles).
Section 2.TheCity Manager is authorized to execute such contracts and documents as
are necessary to continue the yearly lease of said vehicles
PASSED AND ADOPTED this 18th day of January ,2000.
ATTEST:
**J3Z*^-^a^sA
CITY CLERK ^
READ AND APPROVED AS TO FORM:
/&^z//^
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:5-0
Mavor Robaina:Yea
Vice Mavor Russell:Yea
Commissioner Feliu:Yea
Commissioner Bethel:Yea
Commissioner Bass:Yea
TO:
FROM:
SOUTH MIAMI POLICE DEPARTMENT
INTER-OFFICE MEMORANDUM
Mayor and Commission Date:December 7,1999
Charles Scurr /Agenda Item #f U
City Manager/^n ^Comm Mtg.January 18,2000
Mr Leasing of Police Patrol Vehicles
REQUEST
Approval of thelease of eightFordCrown Victoria Police Pursuit vehicles andtwoFord
ExplorerPolicePursuitvehiclesfromMearsMotorLeasing,forasumnottoexceed
$65,000.00.ThevehiclesaretobeusedforUniformPolicepatrol.
BACKGROUND AND ANALYSIS
ThePoliceDepartmentprocuresanumber of newvehicleseachyearforUniformPolice
patrol.Thenewvehicleshelptomaintaintheworkingorder of thefleet,whichallowsfor
the quick andsaferesponse of thepoliceofficerstocitizen'scallsforservice.
The Emergency Operations Preparedness Planstronglysuggestthatthe Police Department
have available aportion of it's fleetasfourwheeldrivevehicleswhichcanbeusedduring
and in the aftermath of a natural disaster.
Mears Motor Leasingisthe awarded bidder undertheFlorida Sheriffs Association Bid#
99-060914fortheleasing of police pursuit vehicles.
Fundingfortheleasingwillcomefrom account number 1910-521-4450,Purchase/Lease-
Police Vehicles.This account will have a balance of $30,972.32
RECOMMENDATION
Approval is recommended
November.29,1999
•tv^S?
MEARS
MOTOR
LEASING
Capt.Dan Salerno
City of SouthMiamiPoliceDepartment
6130 Sunset Drive
South Miami,FL 33143
Capt.Salerno:
Mears Motor Leasing proposes to provide the City of South Miami Police Department eight (8)new
2000 Ford Crown Victoria police package sedans (model #P-71)ona closed-end lease plan:
2000 Ford Crown Victoria
PolicePackageSedan
Model #P-71
(Seeenclosedspecs)
TERM MILEAGE ALLOWANCE
36 months 15,000 per year
36 months 20,000 per year
48 months 15,000 per year
48 months 20,000per year
RESIDUAL MONTHLY PAYMENT
$6,200.00
$5,800.00
$513.89
$523.75
$3,900.00
$3,500.00
$454.15
$461.25
Overmileage .10 centspermile
Vehicleswith5/75BaseCareWarranty:
36 months
48 months
Additional
Additional
Vehicleswith5/75ExtraCareWarranty:
36 months
48 months
Additional
Additional
$90.69permonth
$70.67 per month
$121.72 per month
$94.83 per month
SALES •LEASING •SERVICE
3905 ELREY ROAD.ORLANDO.FLORIDA 32808 •FAX 407-578-4924 •PHONE 407-298-2982
2000 Ford Crown Victoria
PolicePackageSedans
Model #P-71
Florida Sheriffs Association
Bid Award #99-07-0913
Southern Zone $19582.00
Heavy duty padded clothfront buckets seats
With vinyl rear bench seat $65.00
Rear deck warning lights red and/or blue flashing $143.00
Left-hand pillar mounted 6'*spotlight
(factoryinstalled)$170.00
Reardoorlocksand handles -Inoperative $22.00
Rear windows -Inoperative $22.00
TOTAL $20004.00
At the end of the lease term the South Miami Police Department will have three (3)options:
1).Return the vehicles.
2)Extend the lease ata lower rate.
3)Purchase the vehicles for the residual value plus a $250.00 disposition fee.
The South Miami Police Department would be responsible for maintenance and all necessary
insurance.
We will need your letter of intent or a purchase order to factory order the vehicles.
Thanks
David R.Pickard
Senior Acct.Exec.
December 10,1999
Capt.Dan Salerno
City of South Miami Police Department
6130 Sunset Drive
South Miami,FL 33143
Capt.Salerno:
MEARS
MOTOR
LEASING
Mears Motor Leasing proposes to provide theCityof South Miami Police Department new 2000
Ford Explorer 4-dr,4x4 mid-size utility vehicles ona closed-end lease agreement as follows:
2000 Ford Explorer,4-dr
Mid-size utility vehicle
4x4
See enclosed specs
TERM
36 months
36 months
48 months
48 months
MILEAGE ALLOWANCE
15,000 per year
20,000 per year
15,000 per year
20,000 per year
RESIDUAL
$11,725.00
$10,800.00
$10,450.00
$9,650.00
Over-miles .10centspermile
MONTHLY PYMT
$462.97
$484.87
$404.52
$419.98
Vehicles with 6/100 extended base car warranty
36 months additional $40.73
48 months additional $31.77
At the end of the lease term the South Miami Police Department will have three (3)options:
!)Return the vehicles
2)Extended the lease ata lower rate
3)Purchase the vehicles for the residual value plus a $250.00 disposition fee
The South Miami Police Department would be responsible for maintenance and all necessary
insurance.
We will need yourletterof intent ora purchase orderto factory order the vehicles.
Thank you,
David R.Pickard
Senior Acct.Exec.
SALES •LEASING •SERVICE
3905 El Rey Road.Orlando.Florida 32808 •FAX 407-578-4924 •PHONE407-298-2982
2000FordExplorer4-door
mid-size utility vehicle
4x4
Specification #06
Florida Sheriffs Association
Bid Award #99-07-0913
Southern Zone $21,572.00
5"rounddomelamp between sunvisors $65.00
Limited slip rear-axle manufacturers standard ratio $385.00
Total $22,022.00