Res. No. 008-00-10901RESOLUTION NO.8-00-10901
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,RELATING TO STATE LEGISLATIVE
(LOBBYING)SERVICES;PROVIDING FOR THE
RENEWAL OF THE PROFESSIONAL SERVICES
CONTRACT WITH THE FIRMS OF GOMEZ BARKER &
RONALD L.BOOK,P.A.,IN AN AMOUNT NOT TO
EXCEED $48,000 FROM ACCOUNT NUMBER 01-1315-513-
3450,ENTITLED "CONTRACTUAL SERVICES".
WHEREAS,theCity of SouthMiamihas established an Office of
Intergovernmental Affairswiththepurpose of securing appropriations andfundingfrom
the State of Florida;and
WHEREAS,theuse of professional lobbying services is essential tothe success
of this Office;and
WHEREAS,in Fiscal Year 1998-1999,thefirms of Gomez Barker and Ronald L.
Book,P.A.,workeddiligentlyonbehalfoftheCity,helpingtheCitytoreceive $340,000.
inState appropriations;and
WHEREAS,theMayorandCityCommissiondesiretocontinuethisproductive
relationship withthefirmsofGomezBarkerandRonaldL.Book,P.A.,in Fiscal Year
1999-2000.
NOW,THEREFORE,BEITRESOLVEDBYTHE MAYOR ANDCITY
COMMISSION OF THE CITY OF SOUTH MIAMI:
Section1.TheCityManagerisauthorizedtorenewa Professional
ServicesAgreementforStateLegislative(Lobbying)ServiceswiththeTeam of
Gomez Barker Associates &Ronald L.Book,P.A.,in an amount not to exceed
$48,000.
Paqe 2 of Resolution No.8-00-10901
Section2.Theamount of theProfessional Services Agreement shallbe
charged to Account Number 001-1315-513-3450.entitled "Contractual Services".
Section 3.This resolution shalltakeeffect immediately upon approval.
PASSED AND ADOPTED this 4th day of January .2000.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
APPROVED
MAYOR
Commission Vole:5-0
Mayor Robaina:Yea
ViceMayorRussell:Yea
Commissioner Bass:Yea
Commissioner Bethel:Yea
Commissioner Fcliu:Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:Honorable Mayor
and City Commission
From:Charles D.Scurr
City Manager u^l
Date:December 29,1999
Subject:Agenda Item #//
Commission Meeting 01/04/00
Contractual Services—State
Legislative (Lobbying)Services
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,RELATING TO STATE LEGISLATIVE
(LOBBYING)SERVICES;PROVIDING FOR THE RENEWAL OF THE
PROFESSIONAL SERVICES CONTRACT WITH THE FIRMS OF GOMEZ
BARKER &RONALD L.BOOK,P.A.,IN AN AMOUNT NOT TO EXCEED
$48,000 FROM ACCOUNT NUMBER 01-1315-513-3450,ENTITLED
"CONTRACTUAL SERVICES".
BACKGROUND,ANALYSIS AND RECOMMENDATION
The Office of Intergovernmental Affairs was created uponthe adoption of the FY 1998-1999
Budget.Acornerstone of thenewOfficewastheretention of professionallobbyists.
TheCityissueda request forproposals(RFP)inordertoidentifythelobbyistsbestsuitedto
meet the needs of theCity.Asa result of theRFP,the City retained two of the State's premier
Legislative (Lobbying)ServicesFirms,GomezBarkerandRonaldL.Book,P.A.atacost of
$3,750 per month (thefirms split the monthly retainer equally).
Theinauguralyear of theOffice of IntergovernmentalAffairswasagreatsuccess.TheCity
received $340,000 in State Legislative Appropriations for stormwater drainage projects.The
Cityreceivedthiscriticalfundinglargelyduetotheguidance,diligenceandhardwork of its
lobbyists.Thefirms of GomezBarkerandRonaldL.Book,P.A.helpedtheCityrealizea708%
return onits investment of $45,000.
The attached resolution would allow theCityto retain the services of the firms of Gomez Barker
and Ronald L.Book,P.A.,atacostnotto exceed $48,000,to spearhead its State legislative
effortsinFY 1999-2000.The $48,000 was appropriated forthis expense as part of the approved
FY 1999-2000 Budget.Account Number 01-1315-513-3450,entitled "Contractual Services",
wouldbe charged.The current balance of the account is $84,000;the resulting balance wouldbe
$36,000.
Yourapprovalis recommended.
1 RESOLUTION NO.
?
•>A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
4 SOUTH MIAMI.FLORIDA,RELATING TO STATE LEGISLATIVE (LOBBYING)
5 SERVICES:APPROVING FUNDING IN AN AMOUNT NOT TO EXCEED
6 $45,000.00 FOR THE FIRMS OF GOMEZ BARKER &RONALD L BOOK PA•
7 AND AN AMOUNT NOT TO EXCEED $3,000.00 FOR THE MAURY
8 MANAGEMENT GROUP FROM ACCOUNT NUMBER 001-1315-513-34509CONTRACTUALSERVICES•>i"•j .w>u,
10
11
12
13 WHEREAS,the City of South Miami has established an Office of Intergovernmental Affairs with
14 the purpose of securing appropriations and funding from the State of Florida;and
16 WHEREAS,the use of professional lobbying services is essential to the success of this Office-
17 and
18
™ci c •,moHERfAS*thC City advertised and competitively solicited for these services through RFP No
zU SLS-83198:and °
21
22 WHEREAS,a Review Committee has completed the review ofthese proposals.
l\™N°W'THEREF0RE-BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF25THECITYOFSOUTHMIAMI:vawiiviimiun ur
26
11 n r •SeCf'?1 L-The City Commission hereby authorizes the City Manager to enter into a28ProfessionalServicesAgreementforStateLegislative(Lobbying)Services with the Team of Gomez
29 Barker Associates &Ronald L.Book.P.A.in an amount not to exceed $45,000.00 and with the Maury
j0 Management Group in an amount not to exceed 53.000.00 from Account #001-1315-513-3450
31 Contractual Services.
32
33 Section 2.This resolution shall take effect immediately upon approval.
35
36 PASSED AND ADOPTED this day of ,1998.
38ATTEST:APPROVED:
39
40
41
42City Clerk Mayor
43
44 READ AND APPROVED AS TO FORM-
45
46
47
48 City Attorney
CITY OF SOUTH MIAMI
To:Mayor and Commission Date:September 1,1998 _
From:Charles Scurr *A I _^Agenda Item #jf*^
City Manager /'{/fa ^°^Contractual Services -State Legislative
/JlA*^^(Lobbying)Services
The purpose of this memorandum is to recommend the selection for State Legislative (Lobbying)
Services.
The creation of a new Office of Intergovernmental Affairs was approved as part of the FY 1998
99 Budget.One of the cornerstones of this new Office is the retention of professional lobbyists
The use of lobbyists is essential for the City to successfully compete for funding The
Commission approved a total of $48,000 for these services.The discussion accompanying the
appropnation indicated that it might be possible to obtain the services of two firms possiblv in
some type ot partnership,for this amount.
In July 1998 an RFP No.SLS-83198 was advertised for State Legislative Services.The RFP
included a detailed description of the services requested and provided criteria that the City would
use in selection.The criteria included:
Experience &knowledge ofthe contractor.
The experience of the contractor in representing entities comparable to the City
work °f ^C°ntraCt0r t0 provide a11 of±Q services specified in the scope of
t?mrCitmPliShmemS*generalIy'of the contractor in representing entities comparable
™**CC°mpIishments*sPecifically;of the contractor in securing medium ($500,000to$1 million)and large (over $1 million)appropriations.
At0tai,0H VJirms/individuals Picked up copies of the RFP.A total of six individuals/firmsresponded.AReview Committee chaired by Fernando Rodriguez reviewed the proposals.The
Committee rated the proposals in three categories:
1.Most Highly Qualified (Tier 1);
1.
2.
3.
5.
2.Qualified (Tier 2);and
3.Minimally or Not Qualified (Tier 3).
TheCommitteeratedthefirmsas follows:
Tier1 Gomez BarkerAssociates
Ronald L.Book,P.A.
Tier 2 Public Private Partnership
Maury Management Group
Tier 3 Robert M.Levy&Associates
Rodriguez Pina&Associates
Basedonthe above Iam recommending
1 The selection ofthe two Most Highly Qualified (Tier 1)firms to represent the City -
Gomez Barker Associates and Ronald L.Book,P.A.;
2.The allocation of $45,000 for this purpose to be used by the two firms in a team
partnership;and
3.The selection of the Maury Management Group in the sum of $3,000 to support the
joint lobbying efforts of the City and Chamber South.Although Maury Management
Group does not have the experience and public sector client base of the two Tier 1
firms,they do have an ongoing relationship with Chamber South that I recommend
the City support.
Copies of the RFP Review Committee Report,and the proposals of Gomez Barker Associates
and Ronald L.Book.P.A.are attached.
G&tfJoutkJffiamd
CHARLES O.SCURR
CITY MANAGER 0130 SUNSET DRIVE
SOUTH MIAMI.FLORIDA 33143
305/663-6338
FAX 663-6345
City of South Miami
Request for Proposals
State Legislative Services
RFP NO.SLS-83198
Julv 17,1998
General Information
TheCity of South Miami seekstoretaintheservices of a legislative consultants)for
matters in which theCitymay need professional services before the Florida Legislature,
State of Florida administrative agencies,the Florida Governor and Cabinet,et.al.Such
services shall include attending state legislative committee hearings and meetings,rule
making proceedings and administrative orlegislativeagency meetings.Thecontract
services shall include,butnot necessarily-be.limited to:scheduled,extended,special
legislative sessions and meetings;state administrative and agency hearings,meetings or
rule making proceedings;and legal,grantand legislative consulting services in
accordance withthetermsand conditions of thisRequestfor Proposals.
The successful contractor shall agree tobe available atall times tobe available upon
reasonable request tomeetwithCity officials:andtoattend meetings,represent the
interests ofthe City,andacta liaison between theCityand all branches,departments and
agencies of State government,atany legislative committee meeting or meetings with the
Governor,Cabinet,orCabinet members,orstate agencies.
ThecontractorshallmaintainayearroundactivepresenceinTallahassee,Floridaand
alsoa staffed office presence during the legislative session andbeableto provide staff
andofficesuppontoCityofficialswhentravelingto Tallahassee.Consultants mustalso
havean in-depth knowledge of issues and programs affecting theCityand Miami-Dade
County and have an outstanding record of accomplishment in representing local
governments,particularly inthegrant funding area.
Professional Services Required
The contractor shall provide the following services to the City:
1.Review,on acontinuing basis,all existing and proposed State nolicies n™~and legislation affecting the City.policies,programs
2.Assist the City in the development of it's legislative program The scone of th,
S Sfl^eHe8"latir COmmittee meetin8s-state aiency hearings and meetingsnZXf,"8 the regUlar "d-^ecfaU legislative sessions relalTT toeCityslegislativeprogramorotherissuesthatmayimpacttheCity.
Work with City staff and the Miami-Dade legislative delegation to develor,spacer general legislation necessary for and supportive rtffSZZ&Z
6-^"S^4S£<£.^opposition or ——°f
7'KSJSKbefore""Lesis,ature-Govemor-^Cabinet -necessa^«
8-o^d-niSe^^
9-^s^sslsss:meetinss between ci*^-
10.Provide staff,office and logistical suppon to City officials while in Tallahassee.
aTmclude unZ-c ?,,thi-year-Such rePor*^all be as detailed aas necessarvandincludeupdatesontheCity',legislative program and fundine requests.
4.
5.
12.The contractor may be requested,on a very limited basis,to provide support on
County and Federal matters.It is understood that these areas are not the focus of
thisRFP.m OI
General Terms and Conditions
1.The City shall provide a monthly retainer for the above referenced services The
monthly retainer shall be negotiated with the selected contractor(s).The monthly
retainer shall include all fees,including contractor travel,postage,telephone etc
Additional extraordinary expenses may be allowable on a pre-approved case by
case basis.
2.The City reserves the right to select one or more contractors and the ability to
designate lead responsibility if more than one contractor is engaged.
3.The contractor shall report to the City Manager,or assigned designee.
4.The contractor is an independent contractor under this Agreement.
5.The contractor shall not represent clients in matters adverse to the City,and shall
make promptly known any conflicts or potential conflicts.If said conflicts cannot
be satisfactorily resolved to the City's satisfaction than the City reserves the right
to suspend and/or terminate the services of the contractor and procure same from
other contractors.
6.The contractor acknowledges that he/she has not been convicted of a public entity
crimeor placed ontheconvicted vendor list.
7.The City reserves the right to delete or modify the services and scope of work
under this contract at any time,with or without cause.If such scope of work is
reduced the payment to the contractor shall be reduced by a commensurate
amount.
8.The contractor may not change the principal person(s)working on this contract
without the express permission of the City.
9.The City reserves the right to negotiate the fee schedule proposed bv the
Contractor under this RFP in order to meet City budgetary constraints.
10.Joint ventures are allowed.Participation by minorities and women is encouraged.
RFP Documents Required
Each contractor shall submit 10 copies of the following:
1.Acover letter indicating the contractors interest in providing these services to the
2.A brief history of the contractor,including how long the contractor has been
engaged in this field of work.
3.A list of the principal(s)who will be responsible for providing the specified
services,including resumes or biographies for each person.
4.All current local municipal.County,regional and state clients of the contractor
including for each client:(a)the length of the contract:b)the scope of services
provided:c)the type of contract (pro bono,retainer,project based fee etc •d)
accomplishments achieved for the client including legislative appropriations-'and
e)acontact name and phone number forthe client.
5.Any prior or private sector clients that may be relevant,providing the same
information as above.
6.Copies of any press articles,profiles,commendations,etc.that may assist the City
in it s evaluation.J
7.A list of references,including comparable jurisdictions to the City and elected
officials (Please limitto5).
8.An original signed copy of this RFQ wherein the contractor acknowledges and
warrants that he/she has read and agrees with all of the terms and conditions
contained herein.
9.Proposed monthly retainer fee to provide the services.
Timetable and Process
^^oP0'S ?""bue.Jretumed t0 the citv Manager's office no later than 5:00 PM on August
SouiifLmiS;£rterenCe Wi"be hdd °"Tta«*Au^6-1998 «MO AM at
The City will evaluate the RFP's based on the followingg criteria:
1.Theexperienceandknowledge of thecontractor.
2.The experience ofthe contractor in representing entities comparable to the City.
3.The ability ofthe contractor to provide all of the services specified in the scope of
work.
4.The accomplishments,generally,of the contractor in representing entities
comparable tothe City.
5.The accomplishments,specifically,of the contractor in securing medium
($500,000 to $1 million)and large (over $1 million)appropriations for its clients
across a broad range of functional areas and departments.
Contractor Date
Contractor Date
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Charles D.Scurr
City Manager
FROM:Fernando J.Rodriguez
Public Works Director
DATE:October 16,1998
RE:Professional Lobbying
Review of Proposals
Many local governments employ the services of professional lobbyists on a retainer
contract basis.This is a highly cost-effective approach to obtain grant funding which is
available at the county,state and federal levels.A municipality may opt to^lobby for
funding through the efforts of its elected officials.However,this approach is not
practical and does not maximize effectiveness.Successful lobbying is a time consuming
activity requinng significant experience and tenacity.It is a potentially high-yield pursuit
thatisbestlefttoprofessionals.
The marked increase in project activity that South Miami is currently experiencing
requires a significant amount of funding.Many of the grant monies available each year
can be tapped into through the employment of competent lobbying firms.To this end
requests for lobbying services proposals have been solicited from several South Florida
based firms.
A review committee comprised of the Assistant City Manager and department heads
evaluated all proposals with the following results:
Rank Firm
Tier 1-Most Highly Qualified
1GomezBarkerAssociates,Inc.
Comments
Extensiveexperienceandretainers
with Miami-Dade County,City of
Miami Beach,andCityof West
Miami.Obtained grant funding
totaling $15M for above three
entities.
\continued...
MAYOR AND COMMISSION PAGE TWO OCTOBER 20,1998
CommentsRankFirm
Ronald L.Book.P.A.
Tier 2-Qualified
Public Private Partnership,Inc.
4Maury Management Group
Extensive list of clients,including
Miami-Dade County,cities of North
Miami.NorthMiamiBeach,and
Aventura.Impressive funding
amounts listed for various charitable
foundations/programs.
In business for close toa decade.
Highlyqualifiedstaff.Clients
include Broward County.Miami-
Dade County (6 mos.into a 1-year
retainer)andCity of Gretna.FL
(obtained $1.9M for water system
projects.)
The proposal lists no municipalities
currently on retainer contracts.The
firm does exhibit potential tobe
useful toa small cityby virtue of
theirexperience,contactsanddesire
to work with clients.
Tier 3-Minimally Qualified or Pronosak That Did Nnt Meet RFP Requirement*
5 Robert M.Levy &Associates This firm lists good qualifications.
However,the package submitted is
weak in details and presentation.
This firm submitted a weak package
interms of detailsandeffort.
Retainers are listed for Miami-Dade
and City of South Bay.No funding
amounts obtained are listed.
The fee listed on the proposals were not given heavy consideration due to their similarity
(monthly fee ranged from $2,600 to $3,500 for top three respondents)and their
negotiability.The evaluation of the six proposals has narrowed the choices of two firms
that can best assist the City in obtaining valuable funding.These firms are
recommended.
Rodriguez Pina &Associates