Res. No. 002-00-10895RESOLUTION NO.2-00-10895
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OP THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
DISBURSE THE SUM IN AN AMOUNT NOT TO EXCEED $2630.00 TO
FLORIDA STATE FIRE &SECURITY,FOR THE PURCHASE OF A 20 INCH
BLACK AND WHITE MONITOR,16 POSITION DUPLEX BLACK AND WHITE
VIDEO MULTIPLEXER,RELAY FORDOOR RELEASE FROM INTERCOM,
INSTALLATION,CABLES,LABOR AND MISCELLANEOUS MATERIALS
NEEDED FOR A COMPLETE INSTALLATION,FOR THE UPGRADE OF THE
CLOSED CIRCUIT TELEVISIONS AND CAMERAS FOR THE POLICE
DEPARTMENT AND CITY HALL SECURITY SYSTEM AND CHARGING THE
DISBURSEMENT TO ACCOUNT 1910-521-6430 TITLED OPERATING
EQUIPMENT;AND AUTHORIZING THE CITY MANAGER TO DISBURSE THE
SUM IN AN AMOUNT NOT TO EXCEED $2520.00 TO FLORIDA STATE
FIRE &SECURITY FOR THE SERVICE AND MAINTENANCE AGREEMENT OF
THE SAID SYSTEM FOR TWELVE MONTHS AND CHARGING THE
DISBURSEMENT TO ACCOUNT 1910-521-3450 TITLED CONTRACTUAL
SERVICES;AND AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH
DOCUMENTS NECESSARY TO INITIATE AND FULFILL THE CONTRACT.
WHEREAS,the South Miami Police Department and City Hall have established
security for both buildings for the safety and security of it's members;and
WHEREAS,the existing system in place is outdated;and
WHEREAS,the existing system is not properly working to provide the same
security as in the past,and
WHEREAS,the upgrade of this system and the maintenance agreement will ensure
the system performs optimally,
NOW,THEREFORE,BE IT RESOLVED BYTHEMAYORAND CITY COMMISSION OFTHE CITY OFSOUTH
MIAMI,FLORIDA:
Section 1.The City Manager be,and hereby is authorized to disburse
the amount not to exceed $2,630.00 to Florida State Fire &Security,Inc.for the
purchase of a20 inch black and white monitor,16 position duplex black and white
video multiplexer,relay for door release from intercom,cable,labor and
miscellaneous materials needed for a complete installation from account 1910-521-6430
titled Operating Equipment.
Section 2.The City Manager be,and hereby is authorized to disburse
the amount not to exceed $2520.00 to Florida State Fire &Security,Inc.for the
service and maintenance of the said system from account 1910-521-3450 titled
Contractual Services.
Section 3.This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 04th day of January 2000.
ATTEST:APPROVED:
A*zinr.JtuJk-^^~/&^
CITY CLERK Si MAYOR
Paqe 2 of Resolution No.2-00-10895
READ AND APPROVED AS TO FORM:
^
CLPY ATTORNE
Commission Vote:
Mayor Robaina:
Vice Mayor Russell:
Commissioner Bethel
Commissioner Feliu:
Commissioner Bass:
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:
From:
Mayor and City Commission
ACharlesScurr///UCityManager/J^'A
Date:December 29,1999
Re:
Agenda Item #
Comm.Mtg.01/04/2000
FL State Fire &Security
REQUEST
Approvalof:(a)theacquisition of securitymonitorequipmentnecessarytoupgradetheCity'sexisting
systeminan amount nottoexceed$2,630.00;andservice of thesaidsysteminan amount nottoexceed
$2,520.00 and;(b)the selection of Florida State Fire&Security forthe acquisition,installation,and
service maintenance agreement of the equipment.
BACKGROUND AND ANALYSIS
TheCity acquired an upgrade tothesecurityaccesscontrolsystemin1998.Duetofinancial
constraints,the upgrade covered hardware and software of the access control system only.It was
recognizedthatinthefuturewewouldneedtorequirecomponentsforthemonitorsbeyondthebasic
equipmentcurrentlyinplace.
Thenewcomponentsareneededsothesystemperformsoptimally.ThiswasapprovedintheFY1999-
2000 budget.
The equipment requested includes a20inchblackand white monitor,16 position duplex blackandwhite
videomultiplexer,relayfordoorrelease from intercom,installation,cables,laborandmiscellaneous
materialsneededfora complete installationandthemaintenanceforthissaid equipment.
FloridaStateFire&security isthe recommended vendorfortheupgrades.The existing security access
controlsystemisaFloridaStateFire&Securitypurchasedandinstalledsystem.Theuse of analternate
vendor forthe upgrades wouldcreate untenable service,warranty and reliability problems.
The funds topayforthisleasewillbe from two police department accounts:1910-521-6430 Operating
Equipment for $2,630.00 which currently has an available balance of $86,272.61 and 1910-521-3450
ContractualServicesfor$2,520.00whichcurrentlyhasanavailablebalance of $36,919.41.
RECOMMENDATION
I recommend approval.
Florida State Fire &Security,Inc.
Protecting People •Protecting Property
PROPOSAL
Submitted To:LISA CORBIN
SOUTH MIAMI POLICE DEPT.
6130 Sunset Drive
South Miami,FL
Date:June 3,1999
Estimate Number:FSFS-499GP
Weare pleased tosubmitthe following costestimate:
Job Description:Installation of Upgraded Security Equipment
MATERIALS
QUANTITY DESCRIPTION PRICE TOTAL
1 Robot MV16p 16-Position Duplex B/W Video Multiplexer
1 Sanyo 16"Black and White Video Monitor
ALL Cable,Labor and Miscellaneous Materials Needed for a
Complete Installation
Estimate Total:$2,447.00
OPTIONS
QUANTITY DESCRIPTION PRICE TOTAL
1 Aiphone RYPA Relay for Door Release from Intercom 18.00 18.00
1 Installation for RYPA 50.00 50.00
1 Vicon 20"B/W Monitor in place of 16"115.00 115.00
OptionsTotal:$183.00
Total estimate $2,630.00
SCOPE OF WORK:Install multiplexer in command room using 16 cameras selected by South
Police Department.Loop out of multiplexer into existing video switchers.Install 16"
monitor in location to be determined by South MiamiPDfor viewing of cameras on
multiplexer.
OPTION SCOPE OF WORK:Install RYPA in existing Aipnone LEF-5 to allow for unlocking of
front door by use of door release button on master intercom station.
3921 S.W.47th Avenue,Suite 1004 •Davie,Florida 33314 •State Licensed sc Insured •EF0001063
Dade (305)651-8122 •Broward (954)791-1313 •Boca/Palm Beach (561)852-1330 •Fax (954)791-0688
<r
Florida State Fire&Security,Inc.
Protecting People •Protecting Property
Closed Circuit Television (CCTV)
Service and Maintenance Agreement
POLICE DEPARTMENT
City of South Miami
PROPOSAL:Florida State Fire &Security,(hereinafter FSFS )will provide all
partsandservicefortheclosed circuit television system(hereinafter The
System)for TheCity of South Miami PoliceDepartment Thisagreement will
encompasstheequipment throughout thePolice Department and City Hall
Buildings locatedat6130Sunset Drive South Miami,Florida.(Seethelistof
equipment at the end ofthis agreement).
1.FSFS will promptly provide allmaterialsandlabor necessary to maintain THE
SYSTEM at The City of South Miami PoliceDepartment.FSFS will provide
such service necessitated byproductfailureduringnormaluse.Service will be
provided onthe same day,wheneverpossible,iftheservicecallisreceivedby
FSFS before10:00a.m.Otherwise,service will be provided by5:00PMonthe
day following thedaytheservicecallisreceivedby FSFS.Serviceprovidedby
FSFS will betobring equipment toa City of South Miami Police Department
acceptable operating condition.When possible,service will be dispatched ona
Priority basis.This will beprovided 24HoursaDay,including 2-Hour
Emergency Response.
2.FSFS will institute a SCHEDULED PREVENTATIVE MAINTENANCE
PROGRAM toeffectivelykeepthe system operationatoptimumperformance.
Preventative maintenance will include,butnot limited to checking all cameras,
cleaning camera and housing lenses where needed,checking monitors,
switchers and video recorders and adjusting where needed.Scheduled service
will beat a frequency ofat least every sixmonths.Thefirst service will be
performedwithin one monthof payment of the quarterlyfee.
3.FSFS will offer the City of South Miami Police Department a "Preferred
rate"for services not covered bythis agreement andfor installations ofnewly
purchased equipment,duringnormal business hourspreviouslyof 8:30AM
until 5:00PMMondaythroughFriday
$50.00 PER HOUR PER TECHNICIAN
TIME AND ONE HALF FOR OVERTIME
3921 S.W.47th Avenue,Suite 1004 •Davie,FlorIda 33314 •State Licensed sc Insured •EF0001063
Dade (305)651-8122 •Broward(954)791-1313 •Boca/Palm Beach (561]852-1330 •Fax (954)791-0688
Florida State Fire &Security,Inc.
Protecting People •Protecting Property
4.FSFS will providea 24HOUREMERGENCY number andin case of
emergency will respond within 2 hours ofan emergency call.(Noadditional
cost).
5.FSFS will provide a "certificate of insurance"with a carrier acceptable to The
City ofSouth Miami Police Department,providing liability coverage of
$2,000,000.00.
6.The initial term ofthisagreement shall begin on 1999 andend
on .TheCity of South Miami Police Department may
electto renew this agreement for an additional one (1)year term(s)by giving
FSFS notice ofitsintenttorenew within thirty (30)daysofthe expiration ofthe
then current term.Either party may cancel thisagreementatany time by giving
the other party(30)days'writtennotice.
7.Thisservicecontract does notcover training duetoemployee changes at
The City of South Miami Police Department,acts ofGod,vandalism,theftor
customer induced problems.This agreementincludesallparts except VCR
heads.
8.TheCity of South Miami Police Department will receive first priority service
in the event ofa natural disaster.This is defined as the first service call FSFS is
capable of scheduling after the disaster,there isno guarantee onwhen FSFS
will beonsiteat The City of South Miami Police Department.
9.Upon acceptance ofthisserviceagreement,Florida State Fire&Security will
perform acompleteinspectionofallsystem components andpartstobe covered
underthis agreement at notcostto The City of South Miami Police
Department.Any components found nottomeetmanufacturer'sspecifications
and/ornot functioning properly,will berepairedorreplacedatthe expense of
TheCity of South Miami Police Department Thisagreement will begin only
afterallrepairsorreplacementsare complete,orthe nonfunctioning equipment
isnoted as suchandnotincluded with this agreement.
3921 S.W.47th Avenue,Suite 1004 •Davie,Florida 33314 •State Licensed fit Insured •EF0001063
Dade (305)651-8122 •Broward (954)791-1313 •Boca/Palm Beach (561)852-1330 •Fax (954)791-0688
Florida State Fire&Security,Inc.
Protecting People •Protecting Property
We herewithfurnish the following quotation forthe above services,BASED
UPON A ONE-YEAR SERVICE AGREEMENT:
FOR ALL PARTS AND LABOR SERVICES $210.00 (Two Hundred -Ten
Dollars)PER MONTH,PLUSALLAPPLICABLE SALES TAX,PAYABLE
QUARTERLY IN ADVANCE.INTHE EVENT THIS AGREEMENT IS
CANCELLEDPURSUANTTOPARAGRAPH6 ABOVE,THECITYOFSOUTH
MIAMI POLICE DEPARTMENT SHALL BE ENTITLED TO A PRO-RATA
REFUND OF ANY UNUSED MONTHLY FEES FOLLOWING THE DATE OF
CANCELLATION.
Florida State Fire&Security
Signature
Printed Name
Title
Date
The City of South Miami Police
Department
Signature
Printed Name
Title
Date
3921 S.W.47th Avenue,Suite 1004 •Davie,Florida 33314 •State Licensed Gi Insured •EF0001063
Dade (305)651-8122 •Broward (954)791-1313 •Boca/Palm Beach (561)852-1330 •Fax (954)791-0688
Quantity
20
20
19
1
4
1
2
6
ALL
Florida State Fire &Security,Inc.
Protecting People •Protecting Property
EQUIPMENT LIST
Description
Black and White CCD Video Cameras
Assorted Lenses,Manual and Auto Iris
Assorted IndoorandOutdoorCamera Housings andMounts
High SecurityCamera Housing (Holding CellArea)
9"Black and White Video Monitors
Mitsubishi 24-Hour Video Recorder
Vicon V150M 4-Position Master Phase 8 Video Switchers
Vicon V150S 4-Position Slave Phase 8 Video Switchers
Associated Equipment Not Listed Above
3921 S.W.47th Avenue,Suite 1004 •Davie,Flor4>a 33314 •State Licensed k Insured •EF0001063
Dade (305)651-8122 •Broward(954)791-1313 •Boca/Palm Beach (561)852-1330 •Fax (954)791-0688