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Res No 051-15-14390RESOLUTION NO.Q51 -15-1 4390 A Resolution authorizing the City Manager to negotiate and to enter into a contract with Milian,Swain &Associates,Inc.to provide professional engineering services to improve and resolve the ponding issue at Dante Fascell Park. WHEREAS,the City's ParksandRecreation Department requires professional engineering servicestoimproveandresolvethepondingcausedbythe run-off fromtheexistingtenniscourtslocated at Dante Fascell Park;and WHEREAS,theCitydesirestohirea consultant to complete professional engineering services consisting of drainagedesignplansandconstructiondrawingsforgeneral contractor bidding;and WHEREAS,inaccordancewithandpursuanttoFloridaStatute287.055forCCNA,theCity Manager has negotiated an agreement withMilian,Swain&Associates,Inc.whowasone of five consultants previously selected toperformprofessionalservicesfortheCityandwhowasnextinthe rotationforselection.The negotiated agreement isforasum of $17,391 NOW,THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1.TheCityManagerisauthorizedtonegotiateandtoenterintoacontractwithMilian, Swain&Associates,Inc.,foranamountnottoexceed $17,391 tocomplete professional engineering servicestoimproveandresolvethepondingcausedbytherun-offfromtheexistingtenniscourtslocated atDanteFascellPark.FundingforthisprojectwillcomefromParksandRecreationCapital Improvement Programaccount 301-20000-572-6450,whichhasacurrentbalanceof $318,809 beforethisrequestwas made.Acopy of Milian,Swain&Associates,Inc.proposalisattached. Section2.Severability.Ifany section clause,sentence,orphraseofthis resolution isforany reason held invalid or unconstitutional byacourtof competent jurisdiction,theholdingshallnotaffect thevalidity of theremainingportions of thisresolution. Section3.EffectiveDate.This resolution shall become effective immediately upon adoption by vote of theCity Commission. PASSED AND ENACTED this J^day of April 2015. READ AND APPROVED AS TO FORM: LANGUAGE,LEG#tff¥AND EXECU] APPROVED: MAYOR COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea South*Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Via: Date: Subject: Background: The Honorable Mayor&Members of the City Commission Steven Alexander,City Manager Quentin Pough,Director of Parks&Recreation April 7,2015 Agenda item No.: A Resolution authorizing the City Manager to negotiate and to enter into a contract with Milian,Swain&Associates,Inc.to provide professional engineering services to improve and resolve the ponding issueat Dante Fascell Park. TheCity's Parks andRecreation Department requiresprofessionalengineering services to improve andresolve the ponding caused by the run-off from the existing tennis courts located at Dante FascellPark. The swale,located on the south end of the tennis courts,isfilled with run-off materialconsistingof Har-Tru clay,crushed stone andmud.After either arainy dayorwatering of the tennis courts,the runoff enters the swalewhich prevents water from percolating intotheground,thus creatingapondingissueandsafety concern for patrons.Pleaserefer to photos illustrated below. Our goai in completing this project isto provide professional drainage design plansand construction drawings for general contractor bidding. In accordance withand pursuant to Florida Statute 287.055 for CCNA,the City Managerhasnegotiatedanagreementwith Milian,Swain&Associates,Inc. whowasoneoffiveconsultants previously selectedtoperform professional services for the Cityand who was next in the rotation for selection. Milian,Swain &Associates,Inc.hassubmitteda proposal in the amountof $17,391 to provide surveying,drainage testing,design and permitting,bidding and construction administration,shop drawing reviewand photographs. SouOTMiami .THE CITY OF PLEASANT LIVING Amount: Account: attachments: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM Amount not to exceed $17,391 Theexpenditureshallbechargedtothe Capital improvement Program, account number 301-2000-572-6450,whichhasabalanceof $318,809 before this request was made. Resolution Resolution #186-13-14004 Proposal,Milian,Swain&Associates Professional Service Agreement RESOLUTION NO.:,186-13-14004 A Resolution authorizing the City Managerto execute a Professional Service Agreement provided under Florida Statute 287.055 Consultant's Competitive Negotiation Act "CCNA",with,Milian,Swain and Associates,Inc.,Indigo Service Corporation,O'Leary Richards Design Associates,lnc.f Rosenberg DesignGroup,Inc.,Curtis andRogersDesign Studio,Inc.,REEConsulting,LLC.dbaG.Batistaand Associates for the following professional services:Architecture,Civil/Environmental Engineering, Structural,andTraffic&Transportation Engineering. WHEREAS,theMayorand City Commissiondesiretoenterintoservice agreements forprofessional services forthe following categories:Architecture,Landscape Architecture,Civil/Environmental Engineering, Structural,Traffic andTransportation Engineering;and WHEREAS,pursuant toFlorida Statute 287.055 forCCNA,theCity solicited qualification from interested firmsand the City's review committee conducted a thorough review ofthequalificationsofthefirmsthat responded to the solicitation,and upon evaluation the firms were ranked;and WHEREAS,the City met with the firms and reviewed the proposed hourly billing ratesandthe following firmshave agreed upon thehourly billing rates disclosedintheProfessionalService Agreement request for qualifications;Milian,Swain andAssociates,Inc.,Indigo Service Corporation,O'Leary RichardsDesign Associates,Inc.,RosenbergDesign Group,Inc.,CurtisandRogersDesignStudio,inc.,REE Consulting,LLC. dbaG.BatistaandAssociates;and WHEREAS,theMayor and CityCommission desires to authorize theCity Manager to execute the professionalservice agreements. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR ANDCITY COMMISSION OFTHECITYOF SOUTHMIAMI,FLORIDA THAT: Section 1:TheCityManagerisherebyauthorizedtoexecutetheformoftheprofessionalservice agreementthatisattached,forthe negotiated hourty,rates inaccordance with theprocedure set forth in Florida Statute 287,055 (Consultants Competitive Negotiation Act)Milian,Swain and Associates,-Inc.,Indigo Service Corporation,O'Leary Richards Design Associates,Inc.,Rosenberg Design Group,Inc.,Curtis and Rogers Design Studio,Inc.,REE Consulting,LLC.dba G.BatistaandAssociates.A resolution shallbepresentedtothe Commission for approval ofeach projecttobeawardedinthe future toa selected firms. Section 2:If anysectionclause,sentence,or phrase ofthisresolutionisforany reason held invalid or unconstitutional bya court of competent jurisdiction,the holding shall not affect the validity ofthe remaining portions of this resolution. Section 3.,Thisresolutionshalltakeeffect immediately upon adoption, PASSED AND ADOPTED this 3rd dayof September .2013, COMMISSION VOTE:5-0 Mayor Stoddard:Ye a Vice Mayor Liebman Yea Commissioner Newmans Yea Commissioner Harris:Yea Commissioner Welsh:Yea Milian,Swain &Associates,Inc. March 18,2015 2025 SW 32 Avenue.Suite 110,Miami,Florida 33145 Tel:(305)441-0123 Fax:(305)441-0688 www.milianswain.com MSA File:Proposal Transmitted via e-mail to:QPough@southmiamifl.qov CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75th Avenue, Miami,Florida 33155 Attn.:Mr.Quentin Pough Director of Paries &Recreation Ref.:Request for Proposal -Dante Fascell Park Drainage Improvements 8600 SW 57th AVE,South Miami,Fl 33143 City ofSouth Miami,Miami-Dade County,Florida Dear Mr.Pough: Onbehalfofour management andstaff,wewishto express our thanks totheCityforconsidering MSA as your engineering consultant forthischallenging assignment.Enclosed you will find our fee proposal detailing the proposed Scope of Services.We will commence withour assignment after yourfinal review and acceptance ofthis proposal and uponreceiptofaNoticeto Proceed fromyour office. Please kindlyreview and let us knowof any comments or questions that you may have. Sincerely, MILIAN,SWAIN &ASSOCIATES,INC. Copy:Arsenio Milian,P.E., Julio Menache Proposal file Attachments:Schedule A:"Scope of Services" CivilEngineers Environmental Scientists &Engineers »&Utility Management ®financial Consultants Milian,Swain&Associates,Inc. 2025 SW 32 Avenue,Suite 110,Miami.Florida 33145 Tel:(305)441-0123 Fax (305)441-0688 www.milianswain.com SCHEDULE A:"SCOPE OF SERVICES" "Dante Fascell Park Drainage Improvements19 8600 SW 57th AVE,Cityof South Miami, Miami-Dade County,Florida INTRODUCTION The City of South Miami ("The City")requires professional engineering services to improve and resolve the ponding caused by the run-offfrom the existing tennis courts located at Dante Fascell Park intheCityofSouth Miami,within the limits depictedin attached Exhibit A.Ingeneral,theproposed improvements will require surveying,drainage testing,Design(Grading,Drainage,Permitting,Bidding and Construction Phase Services.The design team ("The Consultant Team")that will participate in this project is comprised of the followingfirms: •Milian,Swain &Associates,Inc.-Civil Engineering ("Consultant") Sub-Consultants: •Longitude Surveyors -Surveying &Mapping ("Longitude") •Geosol,Inc.-Geotechnical Engineering ("Geosol") Based onourcurrentknowledgeofexistingandproposedimprovements,Milian,Swain & Associates,Inc.(Consultant)proposes the following Scope of Services: SCOPE OF SERVICES TASK 01:SURVEY a.The Consultant will retainandcoordinatetheservicesof Longitude Surveyors (Surveyor);a professional land surveyor registered in theStateof Florida to perform a Topographic Surveyof the affected areas oftheprojectsite within thegeneral limits depictedin attached Exhibit A. b.TheSurveyor will locate all utility castings,existing pedestrianwalks (identify ifasphalt, concrete,etc.),delimit existingtenniscourts,existingfences,surroundingswales,trees (provide trunk diameter),curbs,signsandallother significant abovegroundfeatures within the general limits depicted in attached Exhibit A. c.TheSurveyor will provide rim/grate,invert elevations,pipediametersandpipe direction at all accessible drainage structures,sanitary sewer manholes,clean outs.Provide cross-sectional spotelevations@25 ft.intervalsandathighand low points within the existing tenniscourtand every5ftbetweenthetenniscourtsand existing walkways,including sidewalk (front and back), swale (topand bottom),edge ofpavement.All existing elevationsshallbebasedon NGVD datum. Civil Engineers ©Environmental Scientists &Engineers o Utility Management O Financial Consultants Milian,Swain&Associates,inc. 2025 SW 32 Avenue,Suite 110,Miami,Florida 33145 Tel:(305)441-0123 Fax:(305)441-0688 www.milianswain.com d.The Surveyor will prepareplan view ofsurveyto contain ALL survey information gatheredin the field. e.Survey will bepreparedbythe Surveyor in AutoCAD format using size "D"(24"x36")sheets and the City's standard sheet titleblockformat. f.TheSurveyor will provide two(2)signedandsealedhardcopiesandtwo(2)electroniccopies tothe Consultant.Consultant will provide One(1)hardcopyandone(1)electroniccopyofthe survey(s)to the City. TASK 02:DRAINAGE TESTING a.The Consultant will retaintheservicesofageotechhicalengineerregisteredinthe State of Floridatoperformtwo(2)percolation tests within limits ofExhibitA,based on Test Location Map(s)prepared and providedby the Consultant. b.Percolation Test Procedures shallbein accordance withtheSouthFloridaWaterManagement District UsualOpenHoleTest(ConstantHead)procedures.Testsshallbefifteen(15)feet deep as measured fromexistinggrade. c.Actual field locationof tests shallbeoffsetifneededtoclearexistingobstructionsor utilities,if any.Utility clearance will beobtainedbytheGeotechnical Engineer priorto performance ofthe tests. d.The Geotechnical Engineer will prepare aPercolation Test Reporttoincludefield test results and calculated soilhydraulicconductivity (K-Value)for each test. e.The TestingLabperforming the tests will fill all holes,cuts,orother excavations made during the tests toavoid the possibilityof accidents or damage to any pedestrian orvehiculartraffic. f.Two(2)signed and sealed sets of the test report shall be submitted by the Geotechnical Engineer to the Consultant.Consultant will submit One (1)signed and sealed copyof the test report to the City. TASK 03:DESIGN AND PERMITTING a.Attend initial coordination (Kick off)meetingwiththeCity. b.The Consultant will obtain a Design Ticketfrom Sunshine State One CallofFlorida,Inc.and request as built information from utility companies listed as having potential utilitieswithin the project site,in addition,the Consultant will request pertinent underground records from the City's department of Public Works. c.Based onreviewof the topographic survey,drainage tests and record drawings ofexisting drainage system(s)within theimpactedproject areas,the consultant will identify area(s)within the site that could be improvedbytheinstallationofa new drainage system.Prepare design Civil Engineers ©Environmental Scientists &Engineers o Utility Management ©Financial Consultants. 2025 SW 32 Avenue,Suite 110,Miami,Florida 33145 Tel:(305)441-0!23 Fax:(305)441-0688 www.milianswain.com drawings and drainage calculations for the installationofexfiltration trench (French drain) systems at the selected locations,sod and pavement restoration as applicable. d.Prepare Paving,Grading and Drainage for the construction of the proposed improvements of the site in accordance with the Cityof South Miami PublicWorks and Miami Dade County RER-Water Control standards to include all proposed drainage improvements,as applicable to the site.The proposed design will address utility crossings,sod and pavement restoration within the affected segments,pertinent details forexfiltration trenches,drainage structures, pavement restoration,supporting drainage calculations and Updated Opinionof Probable Construction Costs.Technical specifications will be incorporated as partof the design drawings. f.Submit two(2)draft copies of the design package totheCityforreviewand comments. g.Prepare Final constructiondrawings,specificationsand drainage calculationsreflecting100% review comments received from the City toincludeFinalOpinionof Probable Construction Costs. h.The Consultant will assist theCityinobtainingapprovalsfrom the following agencies: •Cityof South Miami Public Works Department. •Miami Dade RER -Water Control Section. I.Identify allprocessingandpermitfeesrequiredbytheregulatory agencies and request fees fromthe City.All applicablePermitfeesaretobepaiddirectlybytheCity. m.Prepare andsubmitthepermit packages andprocessing fees as requiredforreviewand approval. n.Theconsultant will retrievethepermitpackage(s),revisetheplansif needed anddeliver approved drawings totheCity. TASK 04:BIDDING &CONSTRUCTION PHASE The Consultant will provide assistance during the bidding and construction phases ofthe project as follows: a.Attend Pre-Bid Meetingwith the Cityand prospective bidders. b.Respondtobidder's RFI's andissue addenda and clarification oftheconstructiondocuments,if needed. c.Attendpre-constructionmeeting with theCityand selected contractor. d.Reviewshopdrawingsoftheproposedimprovements. Civil Engineers ©Environmental Scientists &Engineers ©Utility Management ©Financial Consultants Milian,Swain &Associates,Inc. 2025 SW 32 Avenue,Suite 110,Miami,Florida 33145 Tel:(305)441-0123 Fax:(305)441-0688 www.milianswain.com e.Perform two(2)construction observations (limited to3.0hrspervisit *6hours max.)to observethegeneral status andprogressofthe work;including writing and distributing construction observation reportafter each sitevisit. NOTEi Construction ObservationsbytheConsultantare limited toobservingtheworkand materialsthataretobecomepartofacompletedprojectinconformancewiththeapproved constructiondocuments.The implementation and monitoring ofconstructionsafety programs is the responsibility oftheContractorandisnotpartoftheConsultant's Scope ofServices.The Consultant shall notbeheld responsible for Contractor's construction means,methods, techniques,sequences or procedures,orforsafety precautions and safety programs connected with the work. f.Performa Substantial CompletionConstructionobservationofthe proposed improvements,to ensure that the work completed meets the minimum requirements for substantial completion in accordance with the Contract Documents,including preparation ofa Punch Listof any defects and discrepancies in the work. g.PerformaFinal Construction Observation to ensure satisfactory completion ofall items in the Punch List. h.Reviewrecord drawings (as-built)prepared by the Contractor's registered land surveyor for conformance with the approved construction documents.Request final copy of as-built inhard and electronic formats and submit to the City. i.Recommend execution ofaCertificateofFinal Acceptance and final payment tothe Contractor upon satisfactory completion ofallitemsin the Punch Listand receipt ofall necessary close-out documentation from the Contractor. COMPENSATION Compensation shall be based onaFixed Fee Basis.The totalfixed fee for this project including sub consultantservicesis $17,391.00.A breakdown ofthe work effort requiredto perform thetasks contained inthis proposal is included in attached Exhibits B. The Consultant will submit monthly invoices for services rendered and costs incurred in accordance with the invoice submittal format contained in current Professional Services Agreement between the City of South Miami(City)and Milian,Swain &Associates,Inc.(Consultant). Civil Engineers ©Environmental Scientists &Engineers o Utility Management ©Financial Consultants MSA Milian,Swain &Associates,Inc. 2025 SW 32 Avenue,Suite 110.Miami,Florida 33145 Tel:(305)441 -0123 Fax:(305)441 -0688 wvvw.mirianswain.corn WORK AUTHORIZATION "Dante Fascell Park Drainage Improvements" 8600 SW57th AVE,Cityof South Miami, Miami-DadeCounty,Florida The City ofSouth Miami (CLIENT)and Milian,Swain &Associates,Inc.(Consultant)agree with theabove scope ofservicesandcompensationterms. Milian,Swain &Associates,Inc. -< Approved this _£.day of QJZu'J .2015 By:.CA*9<-<-**£* Arsenio Milian,P.E. President City of South Miami Approved this j_day of Ap/<'.2015 -END- Ovil Engineers Environmental Scientists &Engineers Utility Management Financial Consultants Milian,Swain &Associates,Inc. 2025 SW 32nd Avenue Miami,Florida 33146 (305)441,0123 , (305)441-0688 .' ACTIVITY TASK 01:SURVEY COORDINATION TASK 02:DRAINAGE TESTING COORDINATION TASK 03 DESIGN &PERMITTING TASK 04:BIDDING &CONSTRUCTION TOTAL MANHOURS TOTAL MSA SALARY COSTS Subconsultant Services: TASK 01 SURVEY (Longitude Surveyors) TASK02 Drainage Testing (Geosol,Inc.) Principal Engineer $226.00 0.00 0.00 4.00 2.00 6 $1,356.00 $2,750.00 $2,325.00 TOTAL (Subconsultants):$5,075.00 ^Comments: 1.Permit/Reviewfeesnot included andtobepaiddirectlybythe Client Prepared By:Jorge Torres Date:03/18715 Project Manager $125.00 0.00 0.00 200 2.00 $500.00 EXHIBIT B SUMMARY -ENGINEERING FEE ESTIMATE CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT "Dante Fascell Park Drainage Improvements" 8600 SW 57th AVE,City of South Miami,Fl ClericalProject Engineer CADD Technician Construction Manager Construction Inspector TOTAL HOURS $105.00 $75.00 $110.00 $85.00 $60.00 3.00 0.00 0.00 0.00 aoo 3.00 2.00 0.00 0.00 0.00 0.00 2.00 45.00 35.00 0.00 0.00 6.00 92.00 5.00 2.00 0.00 12.00 2.00 25.00 55 37 12 8 122.00 $5,775.00 $2,775.00 $0.00 $1,020.00 $480.00 TOTAL CONTRACT FEE COMPUTATION Date: TotalMSAActivity Salary Costs $11,906.00 TOTALSubconsultant Services $5,075.0 TOTAL(Fbced Fee Services) 00 Date: $16,981.00 (*1)OtherCosts (ProjectedDirect Costs (I.e.DocumentReproduction,prints,copies, etc.) GRAND TOTAL $410.00 $17,391.00 MSA Pee For Activity $315.00 $210.00 $8,864.00 $2,517.00 $11,906.00 REVISIONS PROFESSIONAL SERVICE AGREEMENT general £\vU Sj^kq^^^Services THIS AGREEMENT made and entered into this '£>day of jflwyagfyiO 0 by and between the CITY OP SOUTH MIAMI,a political subdivfefen ofthe State of Florida arid /VfckW ***><£*y/fe^^ofes, authorized to do business in the Stateof Florida,hereinafter referred toas the "CONSULTANT1. Inconsideration of the premises and the mutualcovenantscontainedin this AGREEMENT,theCITYOF SOUTH MIAMI,through its City Manager,agrees to employ the CONSULTANT fora period ending on J^ax^f^Ct^2i&£%>and the CONSULTANT agrees to be available,continuing basis,to perform professional services Irj connection with projects)where the basic estimated construction costs,of each individual project does not exceed $2,0001000.00 or where the individual study does not exceed $200,000:00,herein after called the"'SERVICES". 1.0 General Provisions I.I The:CONSULTANT may beawardedwork and Issued as 'Noticeto Proceed to provide professional services:for a project,foraportionofa project,orfordiscretetaskson a project Additional Professional Services,forthe purpose of reviewing workperformed by other professional consultants or fpr other miscellaneous engineering services;that may be required. 1.2 A Notice to Proceed will be issued on anas needed basis at the sole discretion of the City Manager,or bis designee,hereinafter referredtoas "ClTT\TheCityofSouth Miami reserves,at all times,the right to perform anv and all .engineering work in^house or with other engineers.This AGREEMENT doesnotconfer on;the CONSULTANT any exclusive rijghts to perform workon behalf ofthe City of South Miami,nordoesit obligate the City ©f South Miami inany manner to guarantee work forthe CONSULTANT The CONSULTANT may submit proposals for any professional services for whteh proposals may be pjubficly solicited bjr th^CityofSouth Miami outsioNs of this AGREEMENT. I.J The CITY v/itl confer withthe CONSUtTANT beforeanyNoticeto Proceed is issued to discuss the scope ofthe work;the time needed to complete the WORK and the fee for tfteservices to be rendered in connection with the WORK. 1.4 The CONSULTANT will submit;a proposal upon the CITY'S request prior to the issuance ofa Noticeto Proceed.No payment will bemadefor the CONSULTANTS timeand services in connection withths preparation of any proposal 1.5 The-CITY agrees that it.villi furnish tothe CONSULTANT plans and other data available in the CITY fifes pertaining tothe WORK to be performed under this AGREEMENT promptly after each Notice to Proceed. L6 The CONSULTANT agrees to produce and distribute minutes,promptly after each meeting at whichtheCONSULTANTS presence is required. Page I of II Professional Service AGREEMENT Tpepe©12*3l-I2 (Revised SK 4-3-13,GM 6-18-13) 1.7 The CITY may designate a representative who,on behalf oftheCity Manager shall examine the documentssubmittedbythe CONSULTANT and shall render decisions promptly,to avoid unreasonable delay inthe progress ofthe CONSULTANTS services.The CONSULTANT shall keepthe CITY'S representative advisedontheprojectstatusat all times. 1.8 TheCITYagrees to issuealldirectivesandapprovalinwriting. 2.0 Professional Services 2.1 General Services Theprofessionalservicestobeprovidedbytheconsultantmaybeone or more of the following, and include but not limited to: A Roadway Engineering to include streets,sidewalk,curb,gutter,drainage,associated traffic control devices,stripping,lighting,irrigation,speedreductiondevicesandresidential landscaping. B.Drainage Design includesthenecessary analysis needed to implementproposeddrainage improvements,preparationof paving and drainage planfor municipal building and facilities. C.Civil Engineering,to include Distribution SystemsImprovement/Analysis anddesign andSanitarySewerSystem Evaluation and design. D.Environmental Engineering,including,site investigation and design neededto prepare remediationplans to mitigateundergroundstoragetanks,hazardouswastematerialsand asbestos materials. E Traffic Engineering Services willinclude daily volumecounts,data analysis,preparation of conceptual improvements plan,presentreportsand recommendations to stakeholders andpreparationof final traffic engineering report. F.Architectural Services toprovide drawings and specifications fornewconstructionsas wellasadditionsandrenovations;attendmeetingswithCitystaffand presentations to City Commission;provideplansdevelopedonAutoCADlatestversionandcopiesof reproduciblehardcopyanddisketteofplansinthe requested format G.Landscape Architecture including providing drawingsand specifications for landscape projects;sitemaster planning,analysis and design,urban design plans/concept diagrams, openspace planning,analysis and design;community planning,analysis and design;natural resource planning analysis and design;Parks design;renderings/modeling;provide plans developed onAutoCADlatestversionandcopiesof reproducible hardcopyanddiskette ofplansin the requested format H.Registered Surveying and Mapping Other incidental services associated to the above items. Page2of 31 Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3-13,GM 6-18-13) 2.2 Design&Construction -Basic Services The Basic Services,for design andconstruction,consistofsix(6)phases described in Paragraph 2.2.1 through 2.2.6.Thescopeoutlinedbelowis applicable initsentiretytoprojectsforwhichcompleted Basic Services are authorized. Uponauthorizationtoproceedfrom the CITY,the CONSULTANT agrees to provide complete professional servicesforanyportionor all ofthesix Phases outlinedbelow applicable to itsprofession.The CONSULTANT agreestoco-ordinateitseffortwiththatofanyother providers of professional servicesto assure a coordinated and complete WORK.In a multi-professionally consulted project,the lead CONSULTANT,as designated by the CITY,shall prepare the final bid package including biddocumentsand specifications,which shall bepreparedby,andbethe responsibility of therespective disciplines. 2.2.1 Phase 1-Preliminary andSchematic Design: A The CONSULTANT shall conferwithrepresentativesoftheCITYandtheenduser to determine the full scope of theProjectthatwill meet the programrequirements,and shall advisetheCITY if,inthe CONSULTANT'S opinion,the allocated fundsareadequate to accomplish the program requirements,as defined byan individual purchase orderforthe specific work to beperformed. B.The CONSULTANT shall useproper and adequate design control to assuretheCITYthat the program requirements willbe met C.The CONSULTANT shall prepare a Design Conceptand Schematic Report,comprising of theProjectTimetable (Master Schedule),Planning Summary (unless advisedotherwise), Schematic Design Studies (unless advised otherwise)as defined below,and theStatement of Probable Construction Cost D.The ProposedProjectTimetable shall consistofascheduleshowing the proposed completiondateoneach Phase ofthe Project through design,bidding,construction,and proposeddateofcompletion. E.The Planning Summary (unless advised otherwise)shall consistofavicinity plan andblow upoftheSite(if applicable)showing Project orientation,andabriefsummaryof all pertinent planning criteriausedfortheProject F.TheSchematicDesignStudies(unlessadvised otherwise)shall consistof all plans, elevations,sections,etc.asrequiredtoshowthescaleand relationship ofthepartsandthe design concept of the whole Asimple perspective sketch,rendering,modelor photograph thereof maybeprovidedtofurthershowthe design concept G.The CONSULTANT shall presentthe Schematic design studies to theappropriate commission,committee,agency orboard (hereinafter collectively referred to as "Boards") fortheir approval whentheproject requires such approval.TheConsultant shall make copiesnecessaryfor presentation tothe Board atno additional cost to City. H.TheCONSULTANT shall present the schematic design studies to all the appropriate utility companies (such as FPL,Southern Bell,Dynamic Cable,MDWASA,etc)forany conflict with their utilities. Page3 of 31 Professional Service AGREEMENT Tpepe©!2-31-12 (Revised SK 4-3-13,GM 6-18-13). I.TheStatementof Probable Construction Cost shall include estimatedcostof the Project including fixed equipment,professional fees,contingencies ("if any),escalation factors adjusted to the estimatedbiddate,movableestimate(if any),andutilityservice extensions (if applicable).The CONSULTANTS opinions of probable Total Project Costsand Construction Cost are to bemadeon the basis of the CONSULTANTS experience and qualifications andrepresent CONSULTANTS bestjudgmentasanexperiencedand qualified professional,familiar withthe local constructionindustryand prices. J.The CONSULTANT shall submit and present two (2)copiesof all documentsrequired underthis Phase,without additional charge,for approval by the CITYandit shall not proceed with thenext Phase until directed bytheCITYinwriting. 2.2.2 Phase II -Studyand Design Development A From theapproved Schematic Design documents,the CONSULTANT shall prepare Design Development Documents,comprising the drawings,outline specifications and otherdocuments to fixanddescribethesizeand character of the entireProjectas to constructionand finish materials and otheritems incidental theretoasmaybe appropriate and applicable. B.The Design DevelopmentDocuments shall comprisethe Proposed ProjectTimetable (updated),Outline Specifications,Updated Statementof Probable ConstructionCost,and Design Development Drawings,etc,asrequiredto clearly delineate theProjectIfthe Updated Statement of Probable Construction Cost exceeds the allocatedfunds,feasible cost or scopereductionoptions shall be included. C.TheCONSULTANT shall submit and presenttwo (2)setsof all documents required underthis Phase,without additional charge,for approval bytheCITYandnotproceedwiththe next Phase until directedbytheCITYin writing. D.The CONSULTANT shall at all times monitor the Probable Construction Costs to make certain they remainwithin the totalallocated budget A Notice to Proceed to Phase Ell will not be issued if the latest statement of Probable Construction Cost exceeds the total allocated funds. 2.2.3 Phase III -Final Design /ConstructionDocumentsDevelopment A From theapproved Design Development Documents,the CONSULTANT shall prepare Final Construction Documentssettingforthin detail the requirements fortheconstructionofthe Project including the Proposal (Bid)Form and other necessary information for bidders, Conditions of the Contract,andComplete Drawings and Specifications.The CONSULTANT shall useConstruction Specifications Institute (CSI)Standards andtheCityofSouth Miami Standard formsforthe preparation ofthe proposal (bid)forms,Instructions to Bidders, conditionsofContractand Specifications.The CONSULTANT shall review all existingCity Specifications,forcompletenessprior to useand shall supply all needed additional specifications.The final draft of the construction documents shall meet the requirements of and beapprovedby the City Attorney. B.TheConstructionDocuments shall be prepared inamannerthatwillassure clarity ofline work,notes,and dimensions when the documents are reduced to 50%of their size.All drawings shall beon24"x 36w paper ("DH see),onthe CITYs standard sheetformatunless Page 4of 31 Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3-13,GM 6-18-13) approved otherwise. C.All construction documents shall be submitted inboth "hard copy"andelectronicmediaina mutually agreeduponelectronicformatbut generally as follows: 1.Non-drawing submittalsinMicrosoftOffice Word format 2.Drawings in AutoCAD format 3.GIS files should be in ArcView format Version 3.2. D.When the developmentofthe drawings has progressed to atleast 50%completionin Phase III,the CONSULTANT shall submit two (2)copiestotheCITYfor approval,without additional charge,alongwithupdatedoutline specifications.The CONSULTANT shall also submitatthis time anupdatedStatementof Probable Construction cost asindicatedby time factor,changes inrequirements,or general marketconditionsandanupdatedProject Schedule. E.The CONSULTANT shall notproceedwith the further development untilapprovalof the documents isreceivedfrom the CITYinwriting.The CONSULTANT shall make all changes to documents requiredby the CITY beforeproceedingfurther.Asetof the revised documents shall bereturned to theCITYafter incorporating all of the changes,if any. F.ANotice to Proceedfor the completionof Phase III will notbeissuedifthelatestStatementof Probable Construction Cost exceeds the total allocated funds,unless the CITY increases the totalallocatedfundsor the CONSULTANT andthe CITY agreeson methods of cost reductions sufficient to enable construction withintheprojectbudget G.Upon 100%completion of the ConstructionDocuments,the CONSULTANT shall submit to theCITYa final,updated Statementof Probable Construction Cost along withtwo (2)copies eachof the final draftof all drawings,specifications,reports,programs,etc,without additional charge,fora final reviewand comments or approvals. H.The CONSULTANT shall make all the necessary presentations tothe appropriate CITY Boardswhichwouldbenormallyrequired of anyconstructionproject(suchas Environmental ReviewBoard,Historical Preservation Board etc)forthe final approval. I.The CONSULTANT atnoextracost to the CITY shall make all requiredchangesoradditions andresolve all questions resulting from Board review(see paragraph H)if the changes or additions do not alter the scopeoftheprojectasdeterminedunder paragraph 2.2.1 AThe 100%complete final ConstructionDocuments shall bereturned to theCITYfor final approval. Upon final approval by the CITY,the CONSULTANT shall furnish to theCITY drawings and specifications,without additional chargetotheCITYforbiddingpurposes,unlessinstructed otherwise. j.TheCONSULTANT shall arrange for "dry runs"and/or make final submissions to appropriate authorities (regulatory agencies to include and not limited to City,County,Stateor Federal)as necessary,to ascertainthat the ConstructionDocuments meet the necessaryrequirements to obtain all the necessarypermitsforconstruction.The CONSULTANT shallrespond to all technical questionsfrom regulatory agencies.The CONSULTANT shall modify,atno additional costtoCITY,inorderto acquire the necessary permits. Page5 of 31 Professional Service AGREEMENT Tpepe©12-31 -12 (Revised SK 4-3-13,GM 6-18-13) 2.2.4PhaseIV-Bidding andNegotiation Phase: AUpon obtaining all necessary approvals oftheConstructionDocuments,and approval by the CITY of the latest Statement of Probable Construction Cost the CONSULTANT shall furnish the drawings and specifications as indicated abovefor bidding,andassisttheCITYin obtainingbidsaswellas awarding and preparing constructioncontracts.The CONSULTANT shall attend all pre-bid conferences.The CONSULTANT shall bepresent duringthebidopeningandaspartof its assistance totheCITYwill tally,evaluateandissue arecommendation to the CITYafter verifying bond,insurancedocuments,questionnaire andreferencesubmittedbytheconstructor. B.The CONSULTANT shall issueAddendatotheConstructionDocumentsthrough the CITYas appropriate to clarify,corrector change Bid Documents. C.If Pre-Qualification of biddersisrequiredassetforthintheRequestfor Qualification,the CONSULTANT shall assist City indeveloping qualification criteria,review qualifications of prospectivebidders,andrecommendacceptanceorrejection of the prospectivebidders. D.If the lowestresponsible Base Bid receivedexceeds the TotalAllocated Funds the CITY may: 1.Approve the increase in Project Cost andawardaconstructioncontractor, 2.reject all bidsandrebidtheProjectwithinareasonabletimewithnochangein the Project,or 3.Directthe CONSULTANT to revise theProjectscopeor quality,orboth,as approvedby the CITYandrebid the Project,or 4.Suspendorabandon the Projector 5.Exercise all optionsunderthe City CharterandState Law. NOTE:Under item (2)and(3)above,the CONSULTANT shall,without additional compensation, assisttheCITYin obtaining re-bids,and awarding the re-bid of theprojectUnderitem (3)above, theCONSULTANT shall,without additional compensation,modifytheConstructionDocuments as necessary to bring the Probable Construction Cost within the Total Allocated Funds when the lowest responsible bidis over 15%of the CONSULTANT estimate.All construction contracts mustbeapprovedbytheCityCommissionaftertheCityawardsthecontractforcommission approval. E.For thepurposeof payment totheCONSULTANT,the Bidding Phase will terminateand the services oftheCONSULTANT will beconsideredcompleteupon signing ofan AGREEMENT withaContractor.Rejection of bidsbythe CITY doesnotconstitute cancellation,ofthe project 2.2.5 Phase V-General Administration of the Construction Contract ATheConstruction Phase will begin withtheCityCommission approval of the award of the Construction Contract andwillendwhenthe Contractor's final PaymentCertificateis approvedand paid by the CITY. B.The CONSULTANT,astherepresentativeoftheCITYduringtheConstruction Phase, shall adviseandconsultwith the CITYand shall haveauthority to actonbehalfoftheCITY Page6 of 31 Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3-13,GM 6-18-13) to the extent providedin the GeneralConditionsandasmodifiedin the Supplementary Conditions of the Construction Contract C.The CONSULTANT shall attendpre-constructionmeetings. D.The CONSULTANT shall at all times have accesstotheprojectwhereveritisin preparation or progress. EThe CONSULTANT shall visit the siteat least weeklyandat all keyconstructioneventsto ascertaintheprogress of the Projectand to determine ingeneralif the WORK is proceedingin accordance with the Contract Documents.On the basis of on-site observations,the CONSULTANT willusereasonableand customary caretoguardthe CITY against defectsand deficiencies inthe WORK The CONSULTANT mayberequired to providecontinuousdailyon-siteobservations to check the qualityorquantity of the WORK assetforthinthisAGREEMENTanddefinedby the Scopeof WORK issuedfor the individual project.On the basisof the on-siteobservations,the CONSULTANT will advisetheCITYastotheprogressofandanyobserveddefectsand deficiencies in the WORK immediatelyinwriting. F.The CONSULTANT shall furnish the CITYwitha written report of all observations of the WORK madebyhimduringeachvisit to the WORK.He shall also note the generalstatus and progress of the WORK,and shall submitsameinatimelymanner.The CONSULTANT shall ascertain atleastmonthlythattheContractoris making timely, accurate,and complete notationsonrecord drawings. G.Based onobservationsatthesiteandon the Contractor'sPayment Certificate,the CONSULTANT shall determine the amount due the Contractor on account and he shall recommendapprovaloftheCertificateinsuchamounts.The recommendation of approval ofa Payment Certificate shall constitutearepresentationby the CONSULTANT to the CITY that the CONSULTANT certifiestotheCITYthat the WORK hasprogressed to thepoint indicated,andthe quality ofthe WORK isinaccordancewiththeContract Documents subject to: 1.An evaluation ofthe WORK forconformancewiththeContractDocumentsupon substantial completion. 2.Theresultsofany subsequent tests requiredby the ContractDocuments. 3.Minordeviationsfrom the Contract Documents correctablepriortocompletionand acceptance of the project H.The CONSULTANT shall havean affirmative duty to recommend rejection of WORK, which does not conform to the Contract Documents.Whenever,inits reasonable opinion,the CONSULTANT considersit necessary or advisable to insure compliance with theContractDocuments,itwillhaveauthority(withtheCity'sprior approval)to recommend special inspectionsortestingofany WORK deemednot to beinaccordance with the Contract Documents whether or not such WORK has been fabricated and delivered to the Project or installedand completed. I.The CONSULTANT shall promptly reviewandapproveshop drawings,samples,and other submissions of the Contractor forconformancewith the design concept of the ProjectandforcompliancewiththeContract Documents.Changesorsubstitutions to the Contract Documents shall not be authorized without concurrence with the CITY. Page7 of 31 Professional Service AGREEMENT Tpepe©!2-31-12 (RevisedSK 4-3-13,GM 6-18-13) J.The CONSULTANT shall reviewand recommend actiononproposedChange Orders initiated byothers,and initiate proposed change ordersasrequiredbyitsown observations or the requirement of theCITY. K.The CONSULTANT shall examinethe WORK uponreceiptof the Contractor's Certificateof Substantial CompletionoftheProjectA Punch Listofanydefectsand discrepanciesinthe WORK required to be corrected by the Contractor shallbe preparedby the CONSULTANT in conjunction with representatives of the CITY and satisfactory performance obtained before the CONSULTANT recommends execution ofCertificate of Final Acceptanceand final payment to the Contractor.He shall obtain fromtheContractor all warranties,guarantees,operatingand maintenance manualsfor equipment,releases of lien andsuch other documentsandcertificatesasmaybe requiredby applicable codes,laws,policy regulations,the specifications and the other Contract Documents and deliver them to the CITY. LTheCONSULTANT shall provide assistance in obtaining Contractor's compliance withthe ContractDocuments relative to,I)initial instruction ofCITY personnel intheoperation and maintenance ofanyequipmentorsystem,2)initial start-upand testing,adjusting and balancing ofequipmentandsystems,and,3)final clean-up of theproject M.TheCONSULTANT shall provide the contractor withthreesetsof drawings labeled "Construction Plans"forpermitfrom Public Works. 2.2.6 Phase VI-Post Construction Administration AThe CONSULTANT shall prepare and providetheCITYwithawritten manual,to beused bytheCITY,outlining the implementation plan of all the required maintenance necessary to keeptheproposed WORK operational inasafeandeffectivemanner. B.The CONSULTANT shall furnish tothe CITY,reproducible record (as-builti drawings updatedbasedon information furnished bythe Contractor such drawings shall become the property of the CITY. C.The CONSULTANT shall assistintheinspectionofthe WORK onemonthbeforethe expiration ofany guarantee period orthesixthmonthwhicheveris earlier andreport any defective WORK inthe Project undertermsofthe guarantee/warranties for correction. The CONSULTANT shall assisttheCITYwiththe administration of guarantee/warranties forcorrectionofdefectiveWORK thatmaybe discovered during the said period. D.TheCONSULTANT shall furnish theCity with a 3-ring binder labeled "Close-out Documents"that will include,asa minimum,acopyof. •Certificates of completion •As-Builts (1/2 size) •Test Results •Daily constructioninspection reports •Progressmeetingminutes •Approvedshop drawings Page8 of 31 Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3-13,GM 6-18-13) •Warranty manuals as applicable •Final release of liens •Final payment to contractor 2.3 Additional Professional Services AdditionalServicesaslisted below arenormallyconsidered to bebeyond the scopeof the Basic Services fordesignand construction,asdefinedinthisAGREEMENT,but whichareadditionalserviceswhich maybeauthorizedwithintheScopeof Work giventhe CONSULTANT. A Special analysis ofthe CITY'S needs,and special programming requirementsforaproject B.Financial feasibility,lifecyclecostingorother special studies. C.Planning surveys,site evaluations,or comparative studiesofprospectivesites. D.Design services relative to future facilities,systemsandequipmentwhicharenot intended to beconstructedaspartofa specific Project E Services to investigate existing conditions (excluding utilities)or facilities or to makemeasured drawings thereof,orto verify the accuracy of drawings orother information furnished by the CITY. F.Professional detailed Estimates of Construction Cost consisting of quantity surveys itemizing all material,equipmentand labor required foraProject G.Consultation concerning replacement of any WORK damaged by fire orother cause during construction,and furnishing professional servicesofthetypesetforthin Basic Servicesas maybe required relative to replacement of such WORK,providing the cause is found by the CITY to be other thanby fault ofthe CONSULTANT. H.Professional services made necessary bythe default oftheContractororby major defectsin theWORK under the Construction Contract providing the cause is found bytheCITYto be other thanbyfault of the CONSULTANT. I.Making major revisions changing the Scope ofaprojectto drawings and specifications when such revisions are inconsistent with written approvals or instruction previously given bythe CITYandareduetocausesbeyondthecontrol of the CONSULTANT. (Major revisions are defined as those changing the Scope and arrangement of spaces and/or scheme oranyportion). J.The services ofoneormore full-time Project Representatives. K Preparing to serve or serving as an expert witness in connection with any arbitration proceedingor legal proceeding inconnectionwitha Project. L Professional services required after approval bytheCITYorthe Contractor's Requisition for Final Paymentexceptasotherwise required under Basic Services. M.Preparing supporting data,drawings,and specifications as may be required for Change Orders Page9 of 31 Professional Service AGREEMENT Tpepe©12-31-12 (Revised SK 4-3-13,GM 6-18-13) affecting thescopeofaProject provided theChangesaredue to causesfoundby the CITY tobebeyond the control of the CONSULTANT. 3.0.TimeforCompletion The services toberenderedbythe CONSULTANT foranyWORK shall be commenced uponwritten NoticetoProceedfromthe CITY subsequenttotheexecutionofthis AGREEMENT and shall be completed within the timebasedon reasonable determination,stated in the said Notice to Proceed. Areasonableextensionoftime will begrantedintheevent there isadelayon the partof the CITYin fulfilling its partofthe AGREEMENT,changeofscopeofwork or shouldany other eventsbeyondthe control oftheCONSULTANT render performanceofhisdutiesimpossible 4.0 Basis ofCompensation TheCONSULTANTagrees to negotiatea "not to exceed"fee or afixedsumfeeforeachof the WORK assigned to himbasedontheScopeofsuchWORK,Upon AGREEMENT ofafee,theCITYwillissuea written authorizationto proceed to theCONSULTANT.In caseofemergency,the CITY reserves the right to issueoralauthorization to theCONSULTANT,with the understanding that written confirmation will follow immediately thereafter as possible.Forreproductionofplansand specifications,beyondthe requirements asidentified under this AGREEMENT theCITYwillpay the direct costs. Thefeesfor Professional ServicesforeachProject shall bedeterminedbyoneof the following methods or acombinationthereof,as mutually agreeduponbythe CITY andthe CONSULTANT. A fixed sum:Thefeeforatask or ascopeofwork may bea fixed sumas mutually agreeduponby the CITY and the CONSULTANT: Hourlyratefee:TheCITYagrees to pay,andtheCONSULTANTagrees to accept,for the services rendered pursuant to this AGREEMENT,feesin accordance with the following: Category Hourly Rate Principal Engineer $226 SeniorProjectManager $178 Project Manager $125 Senior Engineer $125 Project Engineer $105 Construction Manager $110 Construction Inspector $85 Designer/SeniorCADD Operator $80 Draftsman/CADD Operator $75 DataProcessing/Clerical $60 Hourlyrates will includeallwages,benefits,overheadand profit Page 10 of 31 Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3-13,GM 6-18-13) 5.0 Payment and Partial Payments The CITY willmakemonthlypayments or partial paymentstothe CONSULTANT for all authorized WORK performedduringthe previous calendar month.For design andconstructionprojectswherefee foreachphaseisnot specified,suchpayment shall,inthe aggregate,notexceedthe percentage ofthe estimatedtotal Basic Compensation indicatedbelowforeach phase: •15%upon completion and approval of Phase I. •35%upon completion andapproval of Phase II. •55%uponsubmittaland approval of 50%complete drawings andoutline specifications of Phase III. •75%upon 100%completionand approval of Phases III and IV. •90%uponcompletionoftheProjectand approval of all WORK Phase V). •100%upon final completion and approval of WORK elementsAandB of Phase VI. The CONSULTANT shall submitan original invoicetotheCity'sprojectrepresentativeforeachpayment certifyingthe percentageofthe WORK completedbythe CONSULTANT. The amount oftheinvoices submitted shall be the amount dueforall WORK performed to date,as certifiedby the CONSULTANT The request forpayment shall includethe following information: ProjectNameand CONSULTANTS Name. TotalContractamount (CONSULTANTS lumpsumnegotiated),ifapplicable Percentof work completed. Amount earned. Amount previouslybilled. Due this invoice. Balanceremaining. Summary of work donethis billing period. Invoice number and date. CONSULTANTS W-9 Upon request by the CITY the CONSULTANT shall providetheCITYwithcertified payroll datafor the WORK reflecting salaries andhourlyrates. 6.0Right of Decisions Allservices shall beperformedbythe CONSULTANT tothe satisfaction of the CITYs representative,who shall decide all questions,difficulties anddisputesof whatever naturewhichmayariseunderorbyreasonof thisAGREEMENT,the prosecutionand fulfillment of the services,andthecharacter,quality,amountand valueandtherepresentative'sdecisionsupon all claims,questions,anddisputes shall be final,conclusive and binding uponthe parties unlesssuch determination is clearly arbitrary or unreasonable.In theeventthatthe CONSULTANT does not concurin the judgmentoftherepresentativeas to anydecisionsmadeby him,he shall presenthis written objections to the City Manager and shall abideby the decision of the City Manager. Nothing in this section shall mean todenythe right to arbitrate,byeither party,in accordance with the appropriate Arbitration Rules of the American ArbitrationAssociation. PageII of 31 Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3-13,GM 6-18-13) 7.0 Ownership of Documents Allreportsand reproducible plans,andother data developed bythe CONSULTANT forthepurposeof thisAGREEMENT shall become the property of the CITY without restriction or limitationin connection with the owner's useandoccupancyof the project Reuseof these documents without written AGREEMENT fromtheCONSULTANT shall bethe CITY'S soleriskandwithout liability and legal exposure to the CONSULTANT When each individual sectionofthe WORK underthis AGREEMENT iscomplete all oftheabove applicable data shall be delivered to the CITY. 8.0Court Appearances.Conferencesand Hearings Nothing inthiscontract shall obligate theCONSULTANTto prepare foror appear in litigation on behalf of theCITYwithout additional compensation exceptforanydispute arising outofthiscontractunlessthe CONSULTANTor its employeeis subpoenaed totestifyasa fact witness.Theamount of such compensationfor expert preparation andtestimonyor consultation shall bemutuallyagreeduponandbe subject toa supplemental AGREEMENT approved bytheCity Commissioners anduponreceiptofwritten authorization from theCITYpriorto performance ofacourt appearance and conference. TheCONSULTANT shall conferwiththeCITYat any time during construction oftheimprovement contemplatedasto interpretation of plans,correctionoferrorsand omissions and preparation ofany necessary plan thereoftocorrect such errors and omissions or clarify without added compensation. 9.0 Notices Anynotices,reportsor other writtencommunicationsfromthe CONSULTANT to theCITY shall be considered delivered when received bytheCITY.Any notices,reportsorother communications fromthe CITYtotheCONSULTANT shall be considered delivered when received bytheCONSULTANTorits authorized representative 10.0 Audit Rights TheCITYreserves the right to audit the recordsofthe CONSULTANT related to thisAGREEMENTat anytime during theexecutionofthe WORK andfora period ofoneyearafter final paymentismadeThis provisionis applicable only to projectsthatareonatimeandcost basis. 11.0 Subletting The CONSULTANT shall notsublet assign,ortransferanyWORK underthis AGREEMENT withoutthe prior written consent of the CITY. 12.0 Warranty The CONSULTANT warrants thatithasnotemployedor retained anycompanyor person,otherthana bonafide employee workingsolelyforthe CONSULTANT,to solicitorsecurethiscontractandthathe hasnot paid oragreedtopayanycompanyorpersonotherthanabonafide employee workingsolelyfor the CONSULTANT any fee,commission,percentage fee,gifts oranyother considerations contingent upon or resultingfrom the award or making of this contract Forbreach or violation of thiswarranty,the CITY shall have the right to annul thiscontract without liability. Page 12 of 31 Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3-13,GM 6-18-13) 13.0 Termination of AGREEMENT It isexpresslyunderstoodandagreedthatthe CITY may terminatethis AGREEEMENT withoutpenaltyby declining to issueNotice to Proceedauthorizing WORK,inwhicheventtheCITYSsoleobligation to the CONSULTANT shall bepaymentfortheWORK previously authorizedandperformedinaccordancewith the provisionsofthis AGREEMENT,suchpaymenttobedeterminedonthebasisofthe WORK performed by the CONSULTANT up to the timeoftermination. Upontermination,theCITY shall beentitledtoarefundofanymoniespaidforanyperiodoftime subsequent to dateof termination forwhichno work wasperformed. 14.0 Duration of AGREEMENT This AGREEMENT shallremaininforceuntilthe aaual completionof performance ofagiven project awarded to theCONSULTANT,or unlessotherwiseterminatedbythe CITY. 15.0 Renewal Option This AGREEMENT mayberenewed,atthesolediscretionofthe CITY,foran additional periodnotto exceedatotal contract period,including renewals,of five (5)years. 16.0 Default Inthe event eitherparty fails tocomply with the provisions ofthis AGREEMENT,the aggrieved partymay declarethe other partyindefaultandnotifyhimin writing.Insuch event theCONSULTANT will onlybe compensatedforanycompleted professional services.In theevent partial paymenthasbeenmadeforsuch professionalservices not completed,the CONSULTANT shall returnsuchsums to the CITY withinten (10)daysafternotice that saidsumsaredue.Intheeventofany litigation betweentheparties arising outof or relatinginanyway to this AGREEMENT or abreachthereof,eachpartyshallbearitsowncostsand leg?tl fees. 17.0 Insurance and Indemnification TheCONSULTANTshallmaintainduring the term ofthis AGREEMENT theinsuranceas set forthin "Attachment A,Insurance and Indemnification"to this AGREEMENT. 18.0 AGREEMENT Not Exclusive Nothinginthis AGREEMENT shall preventtheCITYfrom employing other CONSULTANTS to perform the same or similar services. 19.0 Codes.Ordinances and Laws The CONSULTANT agrees to abideandbegovernedbyallduly promulgated andpublished municipal, County,state andfederalcodes,ordinances,rules,regulationsandlawsineffectatthetimeofdesignwhich havea direct bearingonthe WORK involved onthis project TheCONSULTANTisrequired to complete andsignall affidavits,including Public EntityCrimes Affidavit form(attached)pursuant to FS 287.133(3)(a), asrequiredbytheRequestfor Qualifications applicable to this AGREEMENT. Page 13 of 31 Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3-13,GM 6-18-13) 20.0 Taxes CONSULTANT shall beresponsiblefor all paymentsof federal,state,and/or local taxesrelated to the Operations,inclusive of sales tax if applicable. 21.0 DrugFree Workplace CONSULTANT shall complywiththeDrugFreeWorkplacepolicysetforthinattachment#two whichis madeapartofthisAGREEMENTbyreference. 22.0 Independent Contractor CONSULTANTisanindependententityunderthis AGREEMENT and nothing herein shall beconstruedto createa partnership,jointventure,oragency relationship betweenthe parties. 23.0DutiesandResponsibilities CONSULTANT agreestoprovideitsservices during thetermofthis AGREEMENT inaccordancewith all applicable laws,rules,regulations,and health and safety standards ofthe federal,state,andCity,whichmay be applicable to the servicebeing provided. 24.0 Licenses and Certifications CONSULTANT shall secure all necessary business and professional licenses atitssoleexpenseprior to executing the AGREEMENT. 25.0 Entirety of AGREEMENT Thiswritingembodiestheentire AGREEMENT and understanding betweenthepartieshereto,andthere areno other AGREEMENTS and understandings,oralorwritten,withreference to the subjectmatter hereof thatare not merged hereinandsupersededhereby. No alteration,change,or modification of the terms of thisAGREEMENT shall bevalidunlessmadein writingandsignedbybothpartieshereto,andapprovedbytheCityCommissionerifrequiredby municipal ordinance or charter. 26.0JuryTrial CITYand CONSULTANT knowingly,irrevocably voluntarily and intentionally waiveanyrighteithermay havetoa trial byjuryinStateor Federal Court proceedings inrespecttoany action,proceeding,lawsuit or counterclaim arising out of the Contract Documents ortheperformanceofthe Work thereunder. 27.0 Validity of ExecutedCopies This AGREEMENT maybe executed in several counterparts,eachofwhichmaybeconstruedasan original. 28.0Rules of Interpretation Throughout this AGREEMENT the male pronoun maybe substituted for female and neuter and the singular words substituted for plural and plural words substitutedfor singular wherever applicable. Page 14 of 31 Professional Service AGREEMENT Tpepe©!2-31-12 (RevisedSK 4-3-13,GM 6-18-13) 29.0Severability If anytermor provision ofthis AGREEMENT orthe application thereof toanypersonorcircumstance shall,to any extent be invalid or unenforceable,the remainder ofthis AGREEMENT,orthe application of such term or provision to persons or circumstances other than those towhichitis held invalid or unenforceable,shall not beaffected thereby andeachtermandprovisionofthisAGREEMENT shall be valid and enforceable tothe fullest extentpermittedby law. 30.0 Non-Waiver CITYand CONSULTANT agreethatno failure to exerciseandnodelayinexercisinganyright power or privilegeunderthisAGREEMENTon the partofeitherparty shall operate asawaiverofanyright power, or privilege underthis AGREEMENT.Nowaiverofthis AGREEMENT,inwholeorpart,including the provisionsofthis paragraph,maybe implied byanyactoromissionandwillonlybe valid andenforceableif inwritingandduly executed byeachof the partiestothis AGREEMENT.Anywaiverofanyterm,condition orprovision of thisAGREEMENTwillnot constitute awaiverofany other term,conditionorprovision hereof,nor will awaiverofanybreachofanyterm,condition or provision constituteawaiver of any subsequent orsucceedingbreach. 31.0 No Discrimination Noaction shall betakenby the CONSULTANT whichwoulddiscriminate against anypersonon the basis of race,creed,color,national origin,religion,sex,familial status,ethnicity,sexualorientationor disability. The CONSULTANT shall complywiththeAmericanswith Disabilities Act 310 Equal Employment In accordancewith Federal,Stateand Local law,the CONSULTANT shall not discriminateagainstany employee or applicantfor employment becauseofrace,color,ethnicity,religion,sex,sexualorientation, national origin or handicap.The CONSULTANT shall complywith all aspects of the Americanswith Disabilities Act (ADA)during theperformance of thiscontract 33.0GoverningLaws ThisAGREEMENTand the performance of serviceshereunderwillbegovernedby the lawsof the Stateof Florida,with exclusivevenuefor the resolution of anydisputebeinga court of competent jurisdictionin Miami-Dade County,Florida. 34.0 Effective Date This AGREEMENT shall not become effectiveandbindinguntilithas been executed by both parties hereto and the effective date shall be the date of its execution bythelastpartyso executing it 35.0ThirdParty Beneficiary Itis specifically understood andagreedthatno other person or entity shall beathirdpartybeneficiary hereunder,andthat none ofprovisions of this AGREEMENT shall befor the benefit of or beenforceableby anyone other than the partieshereto,andthatonly the parties hereto shall haveanyrightshereunder. 36.0 Further Assurances Page 15 of 31 Professional Service AGREEMENT Tpepe©!2-31-12 (RevisedSK 4-3-13,GM 6-18-13) The parties hereto agree to execute any and all other and further documents as might be reasonably necessary ih order t#:r^jfy •cotifirM andf ^e<^u$te purposes oftibeAQ^EIHENT. PM timeofEssjsnce Time is of the esserfee ofthis AGRE6HENT, 38.0 Interpretation This AGREEMENT shallNnot be ironstrued more strongly against either party hereto^regardfess of vyho was 39X*ForteMajeure Neither party hereto shall be In default of its failure tp;pei^w ^^6i(i^ti0!)&under ^is A0R^HilS!ff if causedJ^y fccls of Sotf,SMI cdmm.Qtioii,striked,Kbor dispiijes,or-ibv^m^htal demands iiar r^iiiFeiniehts that couip not be reasonably aritidipated and the effects avoided or mirjgatecl-Each party shall notify the oifrieroftitty &id!^oceurriwce. #0 frlotices ;;-:;..X.'';-• tyMerfcv^r notice shaft ^reqiJ^id or ;pern^t$d l^ir^'fc shall b^tfejj^*^%-fiatirf delivery ^rjfoifr. fac&mitetr^tefiurn reo&^reque^d ^dishilf be deferred delivered ori the date shown on the ddivery confirmation or Ifby certified middle date on the return receipt orthe 4ate $mm as,the da||t^?ime y*as refused or unclaimed.^Oti^|hiif te delivered i^^e ^iio^ingindlvijiiiafe of entities atthe addresses (including e-mail)or fecsimile transmission numbers setforth below? TpoCCnfe City Malriagen 6i|tt§i0^etDr. SotrthMian^FLW4^ Fax:>-;':•••v fettiiii:•'•' With copies by;UJ5?mail tcfc:0^:f^t^^^th^St Pepe>.E£quif£ SIJCSunsetDr, South Miamii &33143 fex:pQ?)3^r($84 E-maife lEpep^^QU^OT&tnffligay IISI WITNESS WHEREOF,ifeAGfcEEMENT is accepced.©n the ifetfcfrr^a^subject tothe terms and conditidniset fojrro herein. G0NTfeM:T(aR Signatures Professional Service AQREEMEMF Tpepe©l2-fNl2 {RevisedSit4^.f^GM 648-13j ^*jk^KH)ffttti^K Title:j^kk^ Page 16 of 31 AUTHENTICATION:OWNER:CITY OF SOUTH MIAMI Signature:Signature: Maria Menendez Steven Alexander City Clerk City Manager Readand Approved astoForm Language,Legality andExecution Thomas F.Pepe,Esq. City Attorney Page 17 of 31 Professional Service AGREEMENT Tpepe©l2-31-12 (RevisedSK 4-3-13,GM 6-18-13) Attachment A Insurance and Indemnification Page 18 of 31 i Professional Service AGREEMENT I Tpepe©!2-31-12 (Revised SK 4-3-13,GM 6-18-13)| Insurance and Indemnification I*Insurance and indemnification. Vyftliout ftbiiitfrig ft*fikbllity,the proposing firtrt Sfhall (^i^quired to procure ah^jmaihtalh 5ft its ptim expense during the life ofthe Contract,in$Mrance:of thetypes and in the minimiim.amounts stated below as will protectthe proposing firm*from claims which jnay tffs^out ofor resu|t^-0m the proposing fir^^ea^iJ^pn pf a cpntract yvitn:tfte;C\fy ofSpiirit t^S^Audits* whether such execution bythe firm orby any subconsultant,or toy anyone directly or indirect^ ertvpfo^^^ailjtfpfae for vyrhoie acts any o|||ejf|h maj?ItelJabie^ v TlfeC^^ift»flriptfe&m^ence\Vpiikbrit^if;^obtajfle&aJI iii^bihfee re<p^%theCI^shall indemnify ;*nd save the CCTY harmless fromj any and all damages,cfifnrirsi lie[blil^losses and causes of a^ionis of a$y fcirid or nature aflslnf out of iii^figehi '#fr%*ornissiphv 0r aft of theCONSULTAJ^rer^e^tativ^ :SuhrContractoa or assigns,.incident to^arising out of or resulting from the:psrfptman^ C&H^SlM f>fofes$ioriil ;&htfce$under tftfr AGREEMENT Th^COWSUIr^NT shall pay al! claims and losses5pfany kind or nature whatsoever,in connection;therewith,including the CtTTs at^rney's fe*&-mi ^enses in the deftflse^pf any aaifcft in lai^ofed^iity proiight a^n^the;CITY arising ffarrithe negligent error,omissionu-or act ofthe COlMSULTAJslT,its agents^representaiivesj ^mpilpyeei,;;Si^<^^|i^^j:ipjr^^r^-incidenttp^arising out ofor resulting fromtbefpe^^^ fcl^CONSUI^^ TheCON^j^kepgnizes iiatthe CITY shall riot be held liable on responsible for anf claims,including^daims which mayresult from orarise; O.Mt pfactions pr pnijs$|b/3$.#f the ^NSULTANT.itragentSj r^prei«^#t^es,er%rtqyee$Sui*- Contractors,sub-contractors,or assigns.In reviewing,'approving o^rejecting any submissions x>r acts of the C^JS^Ul^AiMTi the C\Tf in no vyay assumes <^shaties ^s^K^Hiii^or liability pf th%. CONSUICTANT4 Sub-Contractors,their agents or a^sfeigns; f he <XJN^J1TANT stall maintain during theiferm ofthis AGREEMENT the ^Uc^yihg insurance:.;'••'••...'' •A.Professional Liability Insurance on a Florida approyMform in tkei^ rd^uctlbje |er sfitiftt tf any^not to e*c#ed ^^:00^^^^^}^pi^i^ogfealij^mfcwhich the CONSULTANT shall become legally obligated to pay as damages for clain^-arJsmg outof tr#,ser^i©es priori*performed by the CONSULTVW4T|fe agents,r^r^wtatiye^^r> ^titxi^rs pf ^!|pi.pf %^^ft^i Employed Or detained by him in connection vyith ttii*. AGREEMENT,this fnsur^nceshali be mainlined fpr four years Insurance and Indemnifieatipn July 15,^012 ^r ^n^feioTl ofthig eon^Pr<^jecG covered by this AGREEMENT.however**he CbNSULTANT m^purchaseSpecific,ProjectPrafessfond Liability Insurance*in theamount and tfndettfret^mfc^fe^feo Acceptable. B.ijpmprehensiye ^niepal [^(fey insurance with broad hm endorsement on;a Honda approved forrh i^diidfftg^tfefaobile liability;completed operationfeahd products liability,contractual liability sev^rabifity pf interest vyith cpo$s liability pi^yi^tonKand personal injury arid-proper^ damage liability imtk.limits of%1,(M<fcQ@Q pombiriied single limit per otcurrenc^and ^2,0(KWffiO aggregate,including %.r%$pn&f Injury*I^WJ^OO; b.MedMf Insurance ?$i5,000 per person; Pagel*of3l Profesisi^nal Service AGREEMENT Tpepe©!&3 M2 (Revised SK 4-3-f3,<SM £-C8-13j c.Pnpefcj^ d:Automobile liability $1,000,0(10 each accident/occurrence, C.Umbrella •Commercial Genial Liability insurance ona Florida approved form with the sarhe tpy^rage a?#e ^r^^fc^urance poltdy bm%itlfeafno^ciaMr TlieiClTt ;faiMb$nam^as^d^thsured for ;al(except VVbrkers'Compensation, and reflect;^anci (ioid harr^less;^herstfr Ppjiq^iftygEspecify whether It it prtm^ry or excess/umbrella «oyerag%The CITY must receive 10 days advance; wntfceh n^i^,^any policy iS^ftaiJipn m^M c%s ad^r^e Wrtttefl fifctice of j^ii^^orfe thduding taftc^lla^on for non-payment of premiums.All insurance must remain in .full forceand ^ttfor;;*^^pejipd widj(&e£rrtS.T^ not only a -'jct^frrid copy*'of jthoBinder but also the!Policy itsctf Certificate of Insurance i the iiameiao^t^s and phprieLnUiftbef of the agentahd agency pro^urihg theinsurahce, (3,>ft£rknia^Insurance in pDrnjsttW^ce vy&h Chapter 44Q>Florida Statajjtesv as $>te^nt^^ 6,Tn^pollqleS shsif^ra#$ expressly provide that such policy or policies are prirnary dver;any other o^lle&ive insurance •ii^j^f$fe The CJTY-J^erv^ti^$ght at anyjtirne ^£eque$l&eppyjpf the r^uir^j)^pdii&ies shail edriiatln a^sevenabiitt^of Mtef!es£''of 'Across Wm^clause vfftMyt pbjjgpspn for premium payment ofthe CITY* F,•'^•irf^^eyR injuritnce required tp be provided byt^e CCJiSiSU LTiANT is to be placed with .BE^'rated."A?ft |&Vll|)pr be^^r ihSMrance-cpynpanies,qi^lHed to dpbusm^ ^-^i^'SiaQ&jGrf^FioiifcIa on.ag^heiwed-"Fibritfa The CQNSUtTANT shall furnish certified eppielfcofall <*Binders'\or^ertificates of^insuranqe to |heCltY [j00$.#e^rWtenoe^or certificates shaft Nearly indicate tjfo||^^hasd^&ed insurance in the ty^;ampiint;and^classHfea^on >*as r^quifid fori^to ^mpliaince With this Sectionrand thatno reduction in limte by jeni^s^^or <&ncejlatf6iri ofthis irt^urartae shall be #e&Tye withpit thirty:(3Cfj days prior written nofee to tbeiCITY* Compliance with the fore^ning requirements shall;not reitey.evthe;£ONSULTANt of his liability arftl Obl|;a|ibns urfijjfer this j^atiprr or Under any ic^^r portion Of thi&AGKEEMEfofT C5^^WL^4NT agrees to supplycopies ofse^tb<e QT%Merging th£ above-mentroned insuntrtte coverage.CONSULTANT agpees to list the CITY as an Additional Insured ofthe CONSULTANT'S General liability insurance^and shall provide the CITY quarterly reports <^ncerhteg;any and all daims*Ifthereare daims:to report.gp4T Page20of 31 Professional SemceAGREEMENT Tpepe®V2-3f-i2 (Mfeed«K44-l2f,^GM^I«-l3) Exhibit 2 <<'Affidavits and Forms" (Respondents must complete andsubmitwith their proposal.) Page 21 of 31 Professional Service AGREEMENT Tpepe©12-31-12 (Revised SK 4-3-13,GM 6-18-13) EXHIBIT 2 AFFIDAVITS AND FORMS SUBMISSION REQUIREMENTS 1.Respondent's Sworn Statement underSection 287.1 33(3)(A),FloridaStatutes,on Attachment #1 "Public Entity Crimes and Conflicts of Interest Affidavit,M shall becompletedand providedwiththeproposalsubmittal. 2.Neitherthe CONSULTANT,noranyofhis/her/itsemployees shall bepermittedto represent anyclientbeforetheCommissionoranyCommittee,department or agency ofthe CITY,and shallagreenotto undertake any other private representation whichmight create aconflictof interest with the CITY.TheCONSULTANTmaynot represent anyCommissionmember, individually,or,any member oftheir family or anybusinessinwhichtheCommission member of their familyhasan interest. 3.Allproposalsreceivedwillbeconsidered public records.TheCITY will consider all quotations usingsuch criteria as the Commission or CityManagermay adopt at either of their sole discretion.TheCONSULTANTselectedwillberequired to enter intoaformal AGREEMENT with the CITYinaformsatisfactoryto the CITY,priorto the execution of which the CITY shall reserve allrights,including the righttochangeitsselection. 4.Respondent's Attachment #2 "Drug Free Workplace"formshallbe completed and provided with the proposal submittal. 5.Respondent's Attachment #3 "No Conflict of Interest Non Collusion Affidavit/'shall be completed and provided with the proposalsubmittal. 6.Respondent's Attachment #4 "Acknowledgement and Conformance with OSHA Standards,"shall becompletedandprovidedwiththeproposalsubmittal. 7.Respondent's Attachment #5 "Related Party Transaction Verification Form"shallbe completed andprovidedwith the proposalsubmittal. Page 22 of 31 Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3,13,GM 6-18-13) ATTACHMENTS PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST Pursuanttothe provisions ofParagraph(2)(a)of Section 287.133,FloridaStateStatutes -"A person or affiliate who hasbeenplacedon the convicted vendor listfollowingaconvictionforapublic entity crime may not submitaBidona Contract to provideanygoods or services to apublicentity,maynot submit aBidona Contract withapublicentityforthe construction or repair ofapublic building or public work,may not submitbidsonleasesofreal property toapublicentity,may not beawardedto perform work asa Contractor,supplier,Subcontractor,or Consultantundera Contract withany public entity, andmay not transact businesswithanypublicentityinexcessof the threshold amount Category Two of Section 287.017,FloridaStatutes,forthirtysix(36)monthsfromthe date ofbeingplacedon the convicted vendor list". Theawardofany contract hereunder issubjecttotheprovisionsof Chapter I 12,FloridaStateStatutes. The CONSULTANT mustdisclose the nameofanyofficer,director,partner,associate or agent who is alsoanofficeroremployeeoftheCityofSouth Miami orits agencies. SWORN STATEMENT PURSUANT TOSECTION 287.133 (3)(a), FLORIDA STATUTES.ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I.This sworn statement is submitted to City of South Miami [print name of the public entity] by Arsenio Milain,P.E.-President [print individual's name and title] for Milian,Swain&Associates,Inc. [print name of entity submitting sv/orn statement] whose business address is 2025 SW 32nd Avenue.Suite 110 Miami,Florida 33145 and (if applicable)its Federal Employer Identification Number (FEIN)is 65-0094999 (Iftheentityhasno FEIN,include the Social Security Number ofthe individual signing this sworn statement -) 2.I understand thata "public entity crime"as defined in Paragraph 287.133 (I )(g),Florida Statutes,means a violation of any stateor federal law bya person with respect to and directly relatedtothe transaction of business withany public entityorwithan agency or political subdivision of any otherstateorofthe United States,including,butnot limited to,any bid or contractfor goods or services tobe provided to any public entityoran agency or political subdivision of any otherstateorofthe United States and involving antitrust,fraud,theft, bribery,collusion,racketeering,conspiracy,or material misrepresentation. 3.I understand that "convicted"or "conviction"as defined in Paragraph 287.133 (l)(b),Florida Statutes,means a finding of guilt ora conviction ofa public entity crime,with or without an adjudication of guilt,in any federal orstate trial courtofrecord relating to charges brought by Page23of 31 Professional Service AGREEMENT Tpepe©12-31-12 (Revised SK 4-3-13,GM 6-18-13) indictment or information afterJuly I,1989,asa result ofajuryverdict,non-jury trial,orentry ofapleaofguiltyornolo contender. 4.I understand thatan "affiliate"as defined in Paragraph 287.133 (I )(a),Florida Statutes, means: (a)Apredecessororsuccessorofaperson convicted ofa public entity crime;or (b)Anentityunderthecontrolofany natural person whois active inthe management of theentityandwhohasbeenconvictedofa public entitycrime.Theterm "affiliate"includes those officers,directors,executives,partners,shareholders,employees,members,andagents whoareactiveinthemanagementofan affiliate.Theownershipbyonepersonof shares constitutingacontrolling interest inanyperson,orapooling of equipment orincomeamong personswhen not for fair marketvalueunderanarm'slength AGREEMENT,shall beaprima facie casethatonepersoncontrolsanotherperson.Apersonwhoknowinglyentersintoajoint venture withaperson who hasbeenconvictedofapublic entity crimein Florida during the preceding36 months shallbe considered an affiliate. 5.I understandthata "person"asdefinedin Paragraph 287.133 (I)(e),Florida Statutes,meansany naturalpersonor entity organizedunder the laws of any state orof the UnitedStates with the legal power to enter intoabinding contract andwhichbids or applies to bidoncontractsfor theprovisionofgoodsorservicesledbya public entity,orwhich otherwise transacts or applies to transactbusinesswithapublicentity.The term "person"includes those officers,directors, executives,partners,shareholders,employees,members,andagentswhoareactivein management of an entity. 6.Based on information and belief,the statement which I have marked below is true in relation to the entity submittingthissworn statement.[Indicate which statement applies.] X Neither the entity submittingthis sworn statement,nor any of itsofficers,directors, executives,partners,shareholders,employees,members,oragentswhoareactiveinthe managementoftheentity,norany affiliate oftheentityhasbeenchargedwithandconvicted of apublic entity crime subsequent to July I,1989. The entity submittingthissworn statement,oroneor more ofitsofficers,directors, executives,partners,shareholders,employees,members,oragentswhoareactiveinthe managementof the entity,or an affiliate of the entityhasbeenchargedwithandconvicted of a public entity crime subsequent to July I,1989. Theentitysubmittingthisswornstatement,oroneor more of its officers,directors, executives,partners,shareholders,employees,members,oragentswhoareactiveinthe managementoftheentity,oran affiliate of the entityhasbeen charged withandconvictedofa publicentitycrime subsequent of July I,1989.However,there hasbeena subsequent proceeding beforea Hearing OfficeroftheStateof Florida,Division of Administrative Hearings andthe Final Orderenteredbythe Hearing Officerdeterminedthatitwasnotinthe public interest to place theentity submitting thissworn statement ontheconvictedvendorlist [Attacha copy of the final order.] I I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY INDENTIFIED IN PARAGRAPH I (ONE)ABOVE IS FOR THAT PUBLIC | ENTITYON LY,AND THATTHIS FORM IS VALID THROUGH DECEMBER 31 OFTHECALENDAR | YEAR IN WHICH IT IS FILED.IALSO UNDERSTAND THAT IAM REQUIRED TO INFORM THE j Page 24of 31 j Professional Service AGREEMENT Tpepe©12-31-12 (RevisedSK 4-3-13,GM 6-18-13)j PUBUC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESSOFTHE THRE$HQI,E> AMOUNT PROVIDED IN SECTION 287,017,FLORIDA STATUTES,FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Sworn to and subscribed before me this -J-f day of,20 && v^rVsonailV knbwK or Produced identification (Typeefidentjfii (Printed,typed :/3&t-±X-J [signature] Notary Public -State of. My commission expires .. public) Professional Service AGREEMENT Tp^s©l2-31-r2 (Resri^d S*^3-13;0M&1#.I3) P^25bfiil ATTA^HMEfeitWk .•:•' 7 "DRUG FREE WORKPLACE" ^^enever two-ipr mort Bids which are equal with rupees top*^^are r^^jyid by |WStat%or fey any f^ljdtal su^^ns for ;^j>i^tite^ Bid reWi^^frpin a bu#ess tii^tiiW^^ Jfee given preferencein3h&ayyard process.Established procedures for processing;tie Bids will be followed ifrione ofthe tted vendors have a drug-free yyorlf place program.In pf^r^tq:toav£a dhjg-ftfeg y^rtcplacg progitarft a bu^ne^sihall;:•;:,,;. 1.Publish a ^temerttf^ti^ing ejiiployeesttiatijfe dSfetribiiticin^disfcinsfr^:'t:: possession,or us£of ie^ actions,th^vvjij l^f^ 2.Infonn emjjloy^of drug abuse in theworkptec^r th<^&|jiif>^sr policy 6ft: v -;msjhtairiinj£i drn4©free Wprl^cKijg;cpjLJns^fei^r^habil ^jarv;|iM employes ¥'••'aS^stan^petoftfes jthat ma£&$impbs^:^ ^'vrptoSSS^^-.-vv--•-,.•"•:.-:;:./;r '.-> fe3i ^iSi^e i^i^^pfe^ee engaged lit:pf^v&jng;tfe seryisies thift itf?:] :'.'.'Ijfogsfc Bfcj.3 ^pj^'pf the stater^je^t specafipf '^^S^^^f^-'t?',.':f$:'••••r/'-.V 4.Ifrthe?s^emiht%eGrfied in Subsection flj,notify^e^mplpy^ii^at;as"%£M^ on;#^ycpr^m cotttto^al services that are tinder Bid^;the employee will sbiile &X the: tjBjrnis^fthes^teinerit ?«rid will notify the ernplpySr of any.'cpf^fetipn-^^dr plea pf^jlj^or nolo contender to,anyyj^ United States:.op a^stair^'Mr aviolation &0^vigjit tb£wpirfepla^e no iater dgLft ftye(5 j days - after jsucr^c^^:)S 3*:imj^©.^ ,irehal^jt&ion pr^tfirH if such Is a*#lalbife in theer^o^^^^mmun^by any errtplo^e vyhcr|^ •..^fi^jc^..$:'••y.-;,'•.:?,•.•:?;-vv--.V;/W/:-a'--:::'•• &Make a good faith sflk^^maintain a drt^^^rR$ifec^through iinpl6rn%ji|pl6n •otthis section. As die person auth^riireS t#sign the s&temettt*I certify that this firm c;ornplies fully with the above •requirements^•.0:.;-:' f^p^sirs Sigriafurft::^Z6^ Print Name:•&senio MlWan \P£. Date;Jutted 201a •'.'"'.•. Page26of 31 Professional Service AGREEMENT f pe^©r2r3j-l2 (Ri^CSIC 4-3-I3,CHiMS-ft) ATT^^HHlENTia *HO qaNPUCT OF INTEREST/NON COLLUSION AFFIDAVIT" Submitted^b;^hday of June ;$&i3 ,j " Thje uhde^n^ff as CONSULTANT,declares Jthat the bnly^^ohiihterfested in this AGREEMENT are named herein;;thai no p|her personhasanyinterest in this AGREEMENT* That this r%ports&is made without connection or arrangement ^yith aity other person;andthat this IF^onse^ih^ TheCONSpLl|^Tag^accepted,,toexetfiitieart^pprppHateCITY document fbrijl^r^a]$oni$(^ ancf dve Gft%for the pei^rm^^j^pertain^* The full-nabes;aridre^enpe^ofpersbns and Arms,interested in the foregoing bid/proposal*as principals,ire as fblbvvs^-;:V;.' Mji jan,jSwajn &ASS&i^eSt M& £025SW32nd Avsiltf*,Siitte 110 j,,|,;,,;;;..;>:-y •;.':..•;,::,-. $jarp|FL 33145 S''-.':•.."'L :'.liv •••:'••--'-'^.!•'•..'••.'.-'.' "-•'::'•.'•".''-i :.•'.'.''•:-''':'•i •••".•'••i ''..•?•:.••.•••..;••••••__•; :-.';••-••.....v.'?-p-'..:•.;•••.;••••:.;;•:;•''.":•>•.''•' the CONSULTANT further s&rtlfies that this r^poh^/^rnissiph;oomplfes vyith^sectioh 4(c)of the; ^ai1ter':ofo^Florida.That 'rjp the :bdft pf i:t$knowledge and beii^R no iigoro^issio^r,1^or:employee pi the&P(has:-|n int»rest,directly or indirectly in #e phifits oremolum ser^oSifeJhi^ih^r^oj^^t^midibn Printed N£me::Arsenfe Milian;RE. Title:v;;•'Prudent ,"''' tetephone:(305^441^23 Company Name'Mian,Syjfeih &A$sdgiafi^Ipei. NOTARY PUBLIC* ^T#FEOF Ffenda COUNTY OF Miami-Dade P&g63tfdf31 {?rofBssibna!Service AGREBMRlslT f (Jefte©li-3UC2 (R^s^:SK^f3.GM^;lS-l3) the foregoing;ihstrurjipnt Vyas ^Jcnovyj^^i^efore .trie tbis ^^day fof $EAL Professional Sieryiee AGREEMENT Tpepe©J23W2 j^vls^dSK4-3^13;GM&i&f3) (name-of person whoserslgnature isbeir^rip is -uz. Pa^la^JI or Personal idenSficaiibrt type pf id^#LcSt]Pn Produrced :ld^fesjap5:?W(8i'¥f &an bath. Atl^GHMENT#4 'ACIWOWLE0GEMENT AND CONFORMANCE WITH OSHA STANDARDS" TO THE CITY OF;?QUTH MIAMI Vv%Wm*$wafe &JtegSsfflfeefr lh&.(Name of Contractors hereby ^c^owj^^^^-^g^th^t as €C>NSULl^Af^specified have ihe spfe responsibility fprScqmpUaiKci^wi^^ll't^''r^uTr^m^ts:xj>f. the*(^eftl iS^^^rcil Safety kn|l HeSth Act Pf l£7&and all Stale and locaf s^a^r an<i health; £$guJ^^of ioudi Miami;^M^^^^ft|f:.|jabil|j^f ^feirnsj damages^fosses:and expenses they tfivy.incur duetothe jfailiir^of (sp^ph^acixsr^j&jftes): fiiili Spi|^ §eos(ol,jric. > Longitude SurveybM U-£ •'-.-,.-••'*>•- BasultoS.Associate^Inc. to comply wfth iuch act or regulation, CONTRACTOR by:Wf^mjm iWS&a'M Name,\,- Title Page 29 ©f&I Professic^LServiceAGREEMENT Tpepe©T2^3i-i2 (Revised $£44-13,GM64S-I3) ATTACHMENT #5 "RELATED PARTY TRANSACTION VERIFICATION FORM" I Arsenio Milian.PE,individually andon behalf of Milian,Swain &Associate*?Bran") [Name ofRepresentative][ComponylVendorlEntity] havereadtheCityofSouth Miami (CITY)fs Codeof Ethics,Section8A-Iofthe CITY's Codeof Ordinances and I hereby certify,under penalty of perjury thattothebestofmy knowledge,information and belief: 1.Neither I northe Firm haveany conflict ofinterest(as defined insection 8A-I)with regardto the contract orbusinessthat I,and/or the Firm,am(are)abouttoperformfor,ortotransact with,the CITY,and 2.Neither I norany employees,officers,directorsofthe Firm,noranyonewhohasa financial interestgreaterthan 5%inthe Firm,hasany relative(s),as defined in section 8A-I,whoisan employeeofthe CITY or who is(are)an appointed orelected official ofthe CITY,orwho is(are)amemberofany public bodycreatedbytheCity Commission,i.e.,aboardorcommittee of the CITY,and 3.Neither I nor the Firm,nor anyonewhohasa financial interest greater than5%inthe Firm,nor anymemberofthose persons'immediate family (i.e.,spouse,parents,children,brothersand sisters)hastransacted or entered intoany contracts)with the CITY or hasa financial interest, direct or indirect,inanybusinessbeingtransactedwith the CITY,orwithanyperson or agency actingforthe CITY,other thanas follows:(useaseparatesheetto supply additional information that will not fiton this line but make reference to the additional sheet whichmustbeSigned under oath). 4.Noelectedand/orappointed official oremployeeoftheCityof Miami,oranyoftheir immediate family members (Le.,spouse,parents,children,brothers andsisters)hasa financially interest,directly or indirectly,inthe contract betweenyouand/oryourFirmandtheCITY other than the following individuals whose interest is set forth following their names: MA (usea separate sheet tosupplyadditionalinformationthat will not fitonthislinebutmake reference to the additional sheet whichmustbe signed underoath).Thenamesofall CITY employeesand that ofall elected and/or appointed CITY officials or board members,who own,directly or indirectly,an interest offivepercent (5%)ormoreofthetotalassetsofcapitalstockin the firm are as follows: N/A (useaseparate sheet to supplyadditionalinformation that will not fitonthisline but make reference to the additional sheet which must besigned under oath). 5.I and the Firm further agree not to use or attempt touseanyknowledge,property or resource whichmaycometousthroughourpositionoftrust,or through our performance of our duties under the terms of the contract with the CITY,to secure aspecialprivilege,benefit,or exemption forourselves,or others.We agree that wemay not disclose or useinformation,not available to membersofthegeneralpublicforourpersonal gain or benefit or forthepersonal gain or benefitofany other person or business entity,outsideofthenormal gain orbenefit anticipated through the performance of the contract Page 30 of 31 Professional Service AGREEMENT Tpepe©l2-3M2 (RevisedSK 4-3-13,GM 6-18-13) 6.j arid the firm tereby ac&nojy#edge that;*ye hswertot contracted Pf transacted any business:with the CITYor arr^person oragency a^ihgfprithe CITY,and that we have not appeared in representation of any third party before any board*commission or agency qf-th^£rr^.^i^iin; ;.'•'the pastt#o.%*&*£other than as^llows;|use *;s^fa^^e6ttP^uppfy addidotyi info^rAjation that^yjfl ri<#&b|ij^she&t^hicb rjpusi be Signed under pathj^ettiher I nor any employees*officers,,or directors of the Firm;nor any of Iheir immediatgfamJIy |.e*a&aspouse,soi^daughters par%it$:%^isolated b#i*lbod .:...-.'^ormarrtage'tt^;/ (i)any m^ber^fth&Q (il)any CITY ern^lpyiee;Pr ^• -$(}:any m<^be^ .__MA -'.:AA "<:':(use a^epasaig sheet tofs^ply^ddittonal information that will not fit onthis line but mak$reference tothe addition^shiet^which rrviist be signed ai^ero^th),-a a-•aj^'•:';:;-•••-.{-a 7.No-other Firm,nor an)?officers qr^directors pf that Other Firm or^anyone yvhbjias a financial mjerestg-eater than 5SS in thai:Other Firm,nor any member bf thosfeiperions'Immediate family ,(ir^rsp^sei par<ent^ihjl^renv bribers and sjJM&rs)nor any of my ihw^idiatie fatnily;members,, ;{f|i^itii^^as;MR^t|d Parties'^ha£)%s|!^f^tp a Sbiijcit^n}by?%^CITY ill which^:brtfp.Firm that 1^p^^fl*op anyone vyhoftas afinancial mterestg^eai^er than,5%in th^fii^^ii#m&iatefen%^^ .;hr^|^'•••" '•"y Ai::---A.:WA .•••"•••'•'a^^-'A ^-^^:aLs^ara^^he^t to supplyadditional • ^teTOatj^th fee^%n^';Q^eroath),-;;^r"v:,'•'••'f '!'T ' 8.Ia^th£j^^Form and inform the Cll^^^y^^ 15p€^ £oSa^^ v /fe^tf^of those pirtfes to me apd -;thefir^f:^'••:.^;:•••'";".AA"••••••-.K;-:>...:' 9.A;$p^$^;oJ-the CBPf's Bhj<$Cbde*idii:j^ipg^air^f ialse itffci?^^to 5sup^l^^#^:thrs Verifidttian ibr^m^^of any A^ElffeNT with t|e CITY,and th^^impbsition of the maximuriifine and/or any p<enaltie$ j;alfa?^^ iHlafnl^^^Gpwjp^ori fetr^ics>•:"\/-a .•.,:•-;-yv Jljnder penaltyof J*erjury,i declare-that I have Ttnadea diligent effort to investigate the-matters to vvhith I am att^tin&her#tb^0 t|i$t tbg statements riade hereinabove are trije and'c#r$ct;to t|ie^best of jfiy knowledge,Mpfmatibn andj>fc|e£ S|gnatur#t T' Ptfnt:Name *Title: pate: ^iTti^H^;Sec.$&-!-^hfli^:o|j^restand cp^of i|thies ordih^riq^ Page:31 of jl Professional^i&r^ce AGREEMENT f pepe©123ii>i2 (Revised Sfc 4-3-13,SM 6-18-13)