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Res No 030-15-14369RESOLUTION NO.030-1 5-1 4369 A Resolution authorizing the City Manager to enter into a contract with Leadex Corporation,to remodel the communications area of the Police Department. WHEREAS,the CommunicationsareaofthePolice Department isindisrepairandin need of new furniture;and, WHEREAS,itis essential to maintain a functional work environment for the Communicationsareawhich operates 24hours7daysaweek;and, WHEREAS,an invitation tobid (ITB)was issued;andLeadex Corporation wasthe lowest most responsive bidder;and WHEREAS,the funding forthisbudgetedproject will comefromthe Police Departments Supplies Account 001 -1910-521 -5210. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT; Section I.TheCity Manager is hereby authorized to negotiate andenterintoa contract withLeadex Corporation to provideand install custom madedesks,cabinetsand shelves for an amount notto exceed $8,680 pursuant tothe proposal given by the vendor.The totalamountofthiscost will be charged to Police Supplies account 001 -1910-521 -5210. Section 2.Severability:If any section,clause,sentence,orphraseofthis resolution is for any reason held invalid or unconstitutional by acourtofcompetent jurisdiction,this holding shall notaffectthe validity ofthe remaining portionsofthisresolution. Section 3.Resolution shall take effect immediately upon adoption. PASSED ANDADOPTEDthis 3rd dayof March 2015. READ AND APPROVED AS TO FORM, LANGUAGEAEQJ<LITY AND EXECaradNTHEREOF: APPROVED: a ?orMAY< COMMISSION VOTE:5-0 Mayor Stoddard:Yea ViceMayorHarris:Yea Commissioner Welsh:Yea Commissioner Liebman:Yea Commissioner Edmond:Yea South'1 Miami THE CITY Of PLEASANT IIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Date: The Honorable Mayor &Members oftheCity Commission StevenJ.Alexander,CityManager March 3>2015 AgendaItem No.:_» Subject: Background: Amounts Account: Attachments: A Resolutionauthorizing the City Manager to enter into a contract with Leadex Corporation,to remodelthecommunications area ofthePolice Department. The CommunicationsareaofthePolice Department operates 24 hours a day 7 days a week andis also thefirstarea seen bythe public entering the police facility.The current cabinetsand desks are indisrepairwithseveral drawers and cabinets constantly haying tobe fixed to remain functional The intentionisfortheworktobecompletedinatwo(2)dayperiod;one (I)dayfortear-down and,one(I)dayfor installation. ThePolice Department budgeted $10,000 fromAccount 001-1910-521- 5210 (Supplies)FY20I5 budgetfornew desks,cabinets andbookcases for this area.A invitation to quote (ITQ)wasissuedand a reviewof the proposal revealed Leadex was the second lowest bidder at $8,680.The lowest bidder "Miami Remodeling**foiled to comply with signing two required affidavits andwasdesignatedas non-responsive. Decon Environmental &Engineering,Inc $2235 Avanti's Construction Company,LLC $18,000 Leadex Corporation $8,680 Miami RemodelingandAdditions $6,900 $8,680 001-1910-521-5210 with a current balance of $111,131 Resolution Bid OpeningReport Proposal Summary SunBiz Leadex Pre-bid Sign-in Sheet ,«LmiSouth'Miami ADDENDUM No.#1 Project Name:Police Department Communications Area ITQ NO.PD20I5-02 Date:Februarys,2015 Sent:Fax/E-mail/webpage Thisaddendumsubmissionisissuedto clarify,supplementand/or modify the previously issued Solicitation,andis hereby made part ofthe Documents.All requirements of the Documents not modifiedhereinshallremainin full forceandeffectas originally set forth.Itshallbe the sole responsibilityofthebiddertosecureAddendumsthatmaybeissuedforaspecificsolicitation. Question #1: Is there acompletiontimefortheworktobecompleted? Answer to Question #1: The Communications Areaisa24/7 operation anditistheintentionfortheworktobecompletedina two (2)dayperiod;one(I)dayfor tear-down and,one(I)dayforinstallation.Itis recommended the contractor build thefurnitureoff-siteandscheduledatimeanddateforinstallationwiththeCity's Project Manager,(South Miami's Police Department's CommunicationsSupervisor.),herein referred to as "Project Manager." Question #2: Are the mailslots outside ofthe Communications Areaincludedintothe "Scope ofServices?" Answer to Question #2: Yes,the mailslotsareincludedandarelistedintheScopeofServicesas "New Mailboxes." Question #3: Areyouopentoanewdesigntotheexisting shelving,counter tops anddeskdrawers? Answer to Question #3: Forthepurposesofpreparingyourquotation,the existing design will apply.Aftera contractor has beenawardedtheproject,minimal design changes are possible butcannotexceedthecontractors "LumpSumProposal"and,mustbeapprovedbytheProject Manager. Question #4: Will the contractor be responsible forpaintingandtouch-upof the walls? Answer to Question #4: No,theCitywillberesponsibleforrepaintingandtouch-up.If there is significant damageto the wails andgeneralareascausedby the contractor,theProjectManager will make the determination if the contractor is responsible to repair the damageatno cost to the City. Question #5 Isthevisitor'slobby entrance tothePolice Department andthe counter topincludedintotheScopeof Services? Answer to Question #5: Yes,thevisitor'slobby entrance and counter topundertheprotective glass isincludedintotheScope ofServices.Photographs areincludedofthisareaandareapartofAddendumNo.I,The bullet-proof glasswill not beremovedsothe counter topisnottobereplaced.This counter topwillbesanded,if necessary,andthe contractor will "Re-Formica"tomatchthesamematerialand color asinstalled inside the Communications Area. The following estimated dimensionsforthevisitor'slobby entrance to the Police Department are provided below: •Counter Top:90 '/*"L&2 Vi H(PhotoNo.I); •Pass-throughwindowand counter top is:13 V-i%D(PhotoNo.2); •Right-side Counter:11/4"D(PhotoNo.3); •Left-side Counter:11/4"D(PhotoNo.4); •Trim:4"H xVVD •Left-side:14 Vi L(Photo No.5); •Right-side 15 W'L(PhotoNo.6) Note:The measurements provided in the Scope of Services are estimated,does not represent a firm commitment and should be used for planning purposes only.The contractor is responsible for their own measurements. Question #6: How many access points to the Communication Areaexist? Answer to Question #6: Three accesspointsexist:(I)Visitor's Lobby Entrance:(2)Parking Lot Entrance;(3)Sally PortCovered Entrance.The City's Project Managerwill coordinate entry points withthe contractor duringthe project. Question #7: Isa floor planof the Communications Area available? fltS SoutlrMiami •'+\*'**Jt'm«v SUBMITTED TO:CityClerk NAME: ADDRESS: criY/STATiB: PHONE: MANDATORY PRE-OMOTE MEETINGi Thursday,February 5,2015 at10AM Maria Menendez,CMC 6130 Sunset Drive Miami,Florida 33134 305-663-6339 DTY OF SOUTH MIAMI INVITATION TOQUOTE ITQflPD2015~02 LUMP SUM PROPOSAL PROJECT: ADDRESS: CITY/STATE: ISSUE DATE: E-MAIL: DUE DATE: Police Department Communications Area ___^Renovation 6130 Sunset Drive South Miami,Fl 33143 Tuesday,January 27,2015 sfeullck®southmlamlfl^v. Wednesday,February 11,2015 at10AM QUQTESUBfV^^^ Quotessubmitted after 10AMontheduedate will notbeacceptedunlessotherwisespecifiedIn thequote document ofatimechange,All quotes willbe submitted tothe aty ClerksOfficeinasealedenvelope.Thelabelontheon the envelope needs toreadasfollows: aty of South Miami MariaMYMenendez,CMC 6130 Sunset Drive South Miami,Fl 33143 Project Name:Police Department Communications Area Renovation MustInputprojectname.If labeldoesnothaveallinformationaboveyourquote will notbeaccepted. INSURANCE REQUIREMENTS: The CITY'S Insurancerequirementsareattached(Exhibit1).Asacondition ofaward,theawardedvendor must providea certificate of Insurance naming the cityasadditional insured. /ypiDAvrfs REquipp with surmiTOM fgyhtbtiay Respondentsmustcompleteandsubmitwithyourquoteaffidavitsprovided in Exhibit 2. QM^STIQN^ Any Requests foradditionalinformationor questions must be In writing,emailed by10AMlocal time onFebruary 9,2015 to the attention of Mr.Steven Kullck,PurchasingManagerat skullck<g>southmiamlfl^ov. SCOPE OF SERVICES DESCRIPTION:ITQ BE COMPLETED BY CTTYt 1 REFER TO "SCOPE Of SERVICES,0 COPY ATTACHED Bids wnicoiiy be accepted that Include om^ DESCRIPTION OF WORK TO 8E PERFORMED BY CONTRACTOR: Hem Number Hern Description Refer to "Scope of Servfeeg.B Cow Attached LUMP SUM PROPOSAL Contractor shall furnish all materials and equipment necessary to secure completion ofthework.Contractor shall be compensated accordingtothe quote submitted.Contractor Is responsibletosecureallpermitsandshouldbereflected in the tump Sum quote*Contractor may choose tosubmitaquoteon company letterheadbut must beattachedtothis form. Mandatory Pro-Quote Meeting Js scheduled February S,2015at10AMat aty HallChambers,6130 Sunset Drive, South Miami,FL 33143,Deadline to submit Is:February It 2015 Print/TypeName: Signature: E-mail: Firm Name Address: amuiieqL Decon Environmental &fcngineenngTnc,pjbj.n.no.:£5-0009930 2BS2 NW 31 AV6MJ6 *city:Ft.Lauderdale state:FL THI OSCUTIOtt OFTHfMOWtf COtiSTrnfTBTKE UNCQUfVOCM AVTHOWMD R^ESfWATfVESftMtftBraaTWfOT^THEOTYlWM^KCWIWtHlRSOttDiSC^ l#lfiOjUIVOCAU.V 8IN0STHC PROPOSER TOTHETERMS OFITS OFFER,THECUTS REQUEST FORQUOTES t$FORTHElOWEST ANDMOSTRESPQMS1VE PftfCt.THEOTY RESERVES THERIGHT TO AWAROTHE PROJECT TOTHEfIRM COKStOERfOTKE BESTTOSERVEWE COYS INTEREST. Attachment #1 Public Entity Crimes and conflicts of Interest Pursuant totheprovisionsofParagraph(2)(a)ofSection 287.133,FloridaState Statutes -"A person or affiliate whohasbeenplacedontheconvictedvendorlist following aconvictionfora public entity crimemay not submita Bid ona Contract toprovideanygoodsorservicestoa publicentity,may not submita Bid ona Contract withapublicentityforthe construction or repairofapublic building or publicwork,maynotsubmitbidsonleasesofreal property toa publicentity,maynotbeawardedtoperformworkasa Contractor,supplier,Subcontractor, or Consultantundera Contract withany public entity,and may nottransact business withany publicentityinexcessofthethresholdamountCategoryTwoofSection 287.017,Florida Statutes,forthirtysix(36)monthsfrom the dateofbeingplacedontheconvicted vendor list". The award ofany contract hereunder is subject to the provisionsof Chapter 112,FloridaState Statutes*BIDDERS must disclose with their Bids,the nameofanyofficer,director,partner, associate or agentwhoisalsoanofficer or employeeof the Cityof South Miami or itsagencies. SWORN STATEMENT PURSUANT TOSECTION 287.133 (3)(a), FLORIDA STATUTES.ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I.This sworn statement is*submitted to City of South Miami [printnameof the public entity] by Dan Mullert Vice President [print individual'snameandtitle] for Decon Environmental &Engineering Inc. [printnameofentitysubmittingsworn statement] whose business address is 2652 NW 31st Avenue Fort Lauderdale,FL 33311 and (if applicable)its Federal Employer Identification Number (FEIN)is 65-0009930 (If theentityhasno FEIN,include the Social Security Numberofthe individual signing this sworn statement:.) 2.I understand that a"publicentitycrime"asdefinedin Paragraph 287,133 (l)(g),Florida Statutes,meansaviolationofanystateorfederallawbyapersonwith respect toand directlyrelatedtothetransactionof business withany public entityorwithan agency or politicalsubdivisionofany other state oroftheUnitedStates,including,but not limited to,any bid orcontractforgoodsor services tobe provided to any public entity or anagency or politicalsubdivisionofany other state or of the United States and involving antitrust,fraud,theft,bribery,collusion,racketeering,conspiracy,or material misrepresentation. 3.I understand that "convicted"or "conviction"as defined in Paragraph 287,133 (l)(b), Florida Statutes,meansa finding ofguiltora conviction ofa public entitycrime,with or Page 2 of 10 without an adjudication of guilt,in any federal orstate trial courtofrecord relating to charges brought by indictment or information after July I,1989,as a result ofa jury verdict,non-jury trial,orentryofa plea of guilty ornolo contender* 4.I understandthatan "affiliate"asdefinedin Paragraph 287.133 (l)(a),Florida Statutes, means: (a)A predecessor orsuccessorofapersonconvicted of a public entitycrime;or (b)An entity underthe control ofanynaturalperson who isactiveinthe managementoftheentityandwhohasbeenconvictedofa public entitycrime.The term "affiliate"includes those officers,directors,executives,partners,shareholders, employees,members,andagents who areactivein the management ofan affiliate.The ownership byonepersonofsharesconstitutingacontrolling interest inanyperson,ora poolingof equipment orincomeamongpersonswhen not for fair market valueunder anarm'slength agreement,shall beaprima facie casethatone person controls another person.Apersonwhoknowinglyentersintoajointventurewithaperson who has beenconvictedofa public entitycrimein Florida during thepreceding36months shall be considered an affiliate. 5.I understandthata"person"asdefinedin Paragraph 287.133 (l)(e),Florida Statutes, meansany natural personorentity organized underthe laws of anystateorofthe UnitedStateswiththe legal power to enter intoa binding contract andwhichbidsor applies tobidoncontractsforthe provision ofgoodsor services ledbya public entity, or which otherwise transacts or appliestotransactbusinesswitha public entity.The term "person"includes those officers,directors,executives,partners,shareholders, employees,members,andagents who areactiveinmanagement of anentity. 6.Based on information and belief,the statement which I have marked below is true in relationtothe entity submittingthissworn statement.[Indicate which statement applies.] X Neithertheentity submitting thisswornstatement,noranyofits officers, directors,executives,partners,shareholders,employees,members,oragents who are activeinthe management of the entity,norany affiliate ofthe entity hasbeencharged withandconvictedofa public entity crime subsequent to July I,1989. Theentity submitting thisswornstatement,oroneormoreofits officers, directors,executives,partners,shareholders,employees,members,oragentswhoare activeinthemanagementoftheentity,oran affiliate oftheentityhasbeenchargedwith andconvictedofa public entitycrimesubsequentto July I,1989. Theentitysubmittingthissworn statement,orone or moreofitsofficers, directors,executives,partners,shareholders,employees,members,oragentswhoare activeinthemanagementoftheentity,oran affiliate oftheentityhasbeenchargedwith andconvictedofa public entitycrimesubsequentof July I,1989.However,therehas beena subsequent proceeding beforea Hearing Officer oftheStateof Florida,Division of Administrative Hearings andthe Final Orderenteredbythe Hearing Officer determinedthatitwasnotinthe public interestto place theentity submitting this sworn statement ontheconvicted vendor list{attachacopyofthe final order.] Page3 of 10 Continuation ofAttachment #2 Public Entity Crimes and ConfBcts I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFHCER FOR THE PUBUC ENTITY INDENTIFIED IN PARAGRAPH I (ONE)ABOVE IS FOR THAT PUBUC ENTITYONLY,AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED.I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORMTHE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017.FLORIDA STATUTES.FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Sworn to and subscribed before me this X Personally known or Produced identification ~—'•[signature] 11 dayof February Notary Public -State of Florida Mycommissionexpires11/11/2017 ,20 15 (Type of identification) O&rf^^btatdbo-(Printed,typed or stamped commissioned name of notary public) Form PUR 7068 (Rev.06/11/92) &mJBm4kmdkmdk*BbtJR*ltb*4)m4*mdto*& Page4 of 10 0ANAP0TGtST€H Notify PuMIo •Stilt el FJortft MyCcnmExjilriiNoHi.aoi? CWWrtiflOft #FF 61621 mmmm^mmFm^^m 11 11 Attachment #2 "Drug Free Workplace" WhenevertwoormoreBids which are equal withrespectto price,quality and serviceare received by the State orby any political subdivisions forthe procurement of commodities or contractualservices,a Bid received from a business that certifies that it has implementeda drug-free workplace program shall be given preference in die award process.Established procedures for processing tie Bids will be followed if none ofthe ded vendors have a drug-free workplace program.In order to have a drug-free workplace program,a business shall: 1.Publish a statement notifying employeesthat die unlawful manufacture,distribution, dispensing,possession,oruse of a controlled substance is prohibited inthe workplace and specifying die actionsthatwillbe taken against employeesfor violations of such prohibition. 2.Inform employeesaboutthe dangers of drug abuse in the workplace,the business* policy of maintaining adrug-freeworkplace,any available drug counseling,rehabilitation, andemployee assistance programs,and the penalties that may beimposedupon employeesfor drug abuse violations. 3.Give each employee engaged in providing the commodities or contractual servicesthat areunder Bid acopyofthestatement specified in Subsection (I). 4.In the statement specified in Subsection (I),notifythe employees,that,asaconditionof working onthe commodities or contractual services that are under Bid,die employee will abidebythe terms ofthestatementandwillnotify die employerofany conviction of,or plea of guilty or nolo contenderto,any violation ofChapter 893 orofany controlled substance tew ofthe United States or any state,for a violation occurring in theworkplacenolater than five (5)days aftersuch conviction. 5.Imposea sanction on,or require the satisfactory participation ina drug abuse assistance or rehabilitation program,if such is available inthe employee's community,byany employee whoissoconvicted. 6.Make a good faith effortto continue to maintain a drug-free workplace through implementation of thissection. As the personauthorized to sign the statement,I certifythat this firm complies fully with die above requirements. PROPOSER'S Signature:^ Print Name:DanMutter Date:02/11/2015 Page5 of10 Attachment #3 "No Conflict of Interest/Non Collusion Affidavit" Submitted this 11 day of February 20 15 The undersigned,asBidder/Proposer,declaresthattheonlypersons interested inthis RFP are named herein;thatnootherpersonhasanyinterestinthis RFP orintheContracttowhichthis RFP pertains; that this response ismade without connection or arrangementwithany other person;and that this responseisineveryrespect fair andmadeIngood faith,without collusion or fraud TheBidder/Proposeragreesifthis response/submission isaccepted,to execute anappropriateCITY document for the purpose of establishing a formal contractual relationship between the Bidder/Proposer andtheCITY,forthe performance of all requirements towhichthe response/submission pertains. The Bidder/Proposer statesthatthis response is based uponthe documents identified bythe following number:Bid/RFP The full-names andresidences of personsandfirmsinterestedin the foregoing principals,areas follows: l,as The Bidder/Proposer ftrther certifies thatthis response/submission complies with section 4(c)ofthe Charter of die City erf Miami,Florida,that,tothebestofits knowledge and belief,no Commissioner, Mayor,orother officer or employee ofthe CITY has an interest directly or indirectly In die profits or emoluments ofthe Contract,job,workor service to which the response/submission pertains. Signature: Printed Name:Dan Muller Tide:Vice President Telephone:954-485-8800 CompanyName Decon Environmental &Engineering Inc. Continuation of Attachment #3No Conflict of interfNorhCoHuston Certification Page6 of10 NOTARY PUBUC: STATEOF COUNTY OF Florida Broward The foregoing instrument was acknowledged before me this 11th day of February .2015 by PanMujter (name of person whose signature Is being notarized)who is SEAL DAHAPOTQIETER Notify Public *SUtt of Florida MrComm>EkjOtmNov h,mr CommlMion#FP6lwl i x Personalty known tome,or Personal identification: Typeof Identification Produced jl Didtakeanoath,or Did Not take an oath. Dana Potgieter (NameofNotaryPublic Print,Stamp ortypeas commissioned.) jmUfif TQ JQMPCTSt^PQHM MAY PIS^Ayt^Y^MIVft^PgNSI PegeToflO Attachment #4 "Acknowledgement and Conformance with OSHA Standards" TO THE CITY OF SOUTH MIAMI We*Decon Environmental &EnglneeringfName ofContractor),hereby acknowledge and agree that asContractorsforthis Solicitation,as specified havethesole responsibility for compliance with all the requirements ofthe Federal Occupational Safety and Health Actof 1970,and all State and local safety and health regulations,and agree to indemnify and hold harmless the Qty of South Miami against any and all liability,claims,damages,losses and expenses they may incur due tothe Mure of (subcontractor's names): RJS Cabinets Inc 10726 NW53rd Sunrise 33351 tocomplywith such act or regulation. CONTRACTOR BY:DanMuller Name Vice President Title FAILURE TO COMPLETE SIGN.&RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE Page8 of10 Attachment#5 "RELATED PARTY TRANSACTION VERIFICATION FORM" l DanJWulkr..individually and on behalf of Decon Environmental &Engineering ("FirnOhave Name of Representative Company/Vendor/Entity readtheCityofSouth Miami ("CityM)'s Codeof Ethics, Section8A-IoftheCity'sCodeof Ordinances and I herebycertify,underpenaltyofperjurythattothebestofmy knowledge,information andbelief: (1)neither I northe Firm haveany conflict of interest (asdefinedinsection 8A-I)withregardtothe contract or business that I,and/ortheFirm,am(are)abouttoperformfor,or totransactwith,the City,and (2)neither I norany employees,officers,directorsofthe Firm,nor anyone whohasa financial interestgreater than5%inthe Firm,has any relative(s),as defined in section 8A-1,whoisan employee oftheCityorwho is(are) anappointed or elected official oftheCity,or who is(are)amemberofany public bodycreatedbytheCity Commission,i.e.,aboard or committeeofthe City[See Note #1 below],and (3)neither I northe Firm,noranyonewhohasa financial interestgreaterthan5%inthe Firm,noranymemberof those persons'immediatefamily(i.e.,spouse,parents,children,brothers andsisters)has transacted or entered intoany contract(s)withtheCityorhasa financial interest,directorindirect,inanybusinessbeingtransacted with the city,or withany person or agency actingforthecity,other thanas follows: (if necessary usea separate sheet to supplyadditional information that willnotfitonthisline but make reference on the line above to the separate sheet,i.e.,"see attached additional information"andmake reference to this documentandthisparagraphontothe additional sheet which additional sheetmustbe signed underoath).[See Note #1 below];and (4)noelectedand/orappointed official or employee oftheCityofSouth Miami,oranyoftheir immediate family members (i.e.,spouse,parents,children,brothersandsisters)hasa financial interest,directly or indirectly,inthe contract between you and/or your Firmand the City other than the followingindividuals whose interest is set forth following their usea separate names: (ifnecessaryusea separate sheet to supplyadditional information thatwill not fitonthislinebutmake reference on the lineaboveto the separatesheet,i.e.,"seeattached additional information"andmakereferencetothisdocumentandthis paragraph on to the additional sheet whichadditional sheet mustbesignedunderoath).ThenamesofallCityemployeesand thatofallelectedand/orappointedcity officials orboardmembers,whoown,directlyor indirectly,aninterestof five percent (5%)ormoreofthetotalassetsof capital stockinthe firm areas follows: necessary usea separate sheet to supplyadditionalinformation that willnot fit onthislinebutmake reference on the lineaboveto the separate sheet,i.e.,"see attached additional information"andmake reference tothis document andthis paragraph ontotheadditional sheet whichadditional sheet mustbesigned under oath).[See Note#l below] (5)I andtheFirm further agree not touse or attempt touseanyknowledge,property or resource whichmay come to us through our position of trust,or through our performance of our duties under the terms ofthe contract withtheCity,to secure aspecialprivilege,benefit,or exemption forourselves,or others.We agreethat wemay not discloseoruseinformation,not available to members ofthegeneralpublic,for our personalgainor Note #I:While the ethics code still applies,if the person executing this form \s doing soon behalf of afirm with more than IS employees,the statement in this section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees;If the firm isapublicly traded company, the statement in this section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation asto the relationship of employees or of those who haveafinancial interest in the Firmor of the financial interest in the Firm of city employees,appointed officialsor the immediate family members of elected and/or appointed official or employee oras to the relationship by blood or marriage of employees,officers,or directors of the Firm, or of any of their immediate family to any appointed or elected officials of the City,or to their immediate family members. benefit or forthepersonalgain or benefitofany other person or businessentity,outside ofthenormalgain or benefitanticipatedthroughtheperformanceofthecontract. (6)I andthe Firm herebyacknowledgethatwehavenot contracted ortransactedanybusinesswiththeCityor any person or agencyactingfortheCity,and that wehavenotappearedin representation ofanythirdparty beforeany board,commissionoragencyoftheCitywithinthepasttwoyears other thanasfollows: (ifnecessaryuseaseparatesheettosupply additional information that will notfitonthislinebutmakereferenceonthelineabovetotheseparatesheet,i.e., "see attached additionalinformation"andmakereferencetothisdocumentandthisparagraphontotheadditional sheet whichadditional sheet mustbesigned under oath). (7)Neither I noranyemployees,officers,ordirectorsofthe Firm,noranyoftheir immediate family (i.e.,asa spouse,son,daughter,parent,brotherorsister)is related bybloodor marriage to:(i)anymemberoftheCity Commission;(ii)anycityemployee;or (iii)anymemberofanyboardoragencyoftheCity other thanas follows: :(ifnecessaryusea separate sheet tosupplyadditional information that will not fit onthislinebutmake reference on the lineabove to the separate sheet,i.e.,"see attached additional information"andmake reference tothis document andthis paragraph onto the additional sheet whichadditional sheet mustbesigned under oath).[See Note #1 below];and. (8)No Other Firm,noranyofficersordirectorsofthat Other Firm oranyonewhohasa financial interest greater than5%inthat Other Firm,noranymemberofthosepersons'immediate family (i.e.,spouse,parents,children, brothers andsisters)noranyofmyimmediate family members(hereinafter referred toas"RelatedParties")has responded toasolicitationbytheCityinwhich I or the Firm that I representoranyonewhohasa financial interest greater than5%in the Firm,or any member ofthosepersons1 Immediate family (i.e.spouse,parents, children,brothers andsisters)havealso responded,other thanthe following: „_._..(ifnecessaryusea separate sheet tosupplyadditional informationthatwillnotfitonthislinebutmakereferenceonthelineabovetotheseparatesheet,i.e.,"see attached additionalinformation"andmake reference tothis document andthisparagraphontotheadditional sheetwhich additional sheet mustbe signed under oath),[while theethicscode still applies,ifthepersonexecuting thisformisdoingsoonbehalfofafirm whose stockis publicly traded,the statement inthissection(8)shall be basedsolelyonthesignatory'spersonalknowledgeandhe/sheisnotrequiredtomakeanindependent investigation intothe Other Firm,ortheFirmhe/sherepresents,astotheir officers,directorsoranyone having a financial interest inthoseFirms or anyof their anymemberof those persons'immediate family.] (9)I andtheFirmagree that weare obligated tosupplementthis Verification Formand inform theCityofany changeincircumstances that wouldchangeouranswerstothisdocument.Specifically,aftertheopeningofany responses toasolicitation,I andtheFirmhaveanobligationtosupplementthisVerificationFormwiththenameof all RelatedPartieswhohavealsorespondedtothesamesolicitationandtodisclosetherelationshipofthose parties tomeandtheFirm. (10)AviolationoftheCity's Ethics Code,the giving ofany false information or the failure tosupplementthis VerificationForm,maysubjectmeortheFirmtoimmediateterminationofany agreement withtheCity,andthe imposition ofthe maximum fine and/orany penalties allowed by law.Additionally,violations may be considered by andsubjecttoactionbythe Miami-Dade CountyCommissionon Ethics.Underpenaltyofperjury,I declarethat I Note #I:While the ethics code stillapplies,iftheperson executing thisformisdoingsoonbehalfofa firm withmorethan IS employees,the statement inthissectionshallbe based solelyon the signatory's personal knowledge and he/she is not required to make an independent investigationasto the relationshipofemployees;ifthefirmisapublicly traded company, the statement in this section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees or of those who have afinancial interest in the Firmor of the financial interest in the Firm of city employees,appointed officialsor the immediate family members of elected and/or appointed officialor employee orasto the relationship by blood or marriage of employees,officers,or directors of the Firm, or of any of their immediate familytoany appointed or elected officials of the City,orto their immediate family members. havemadeadiligent effort to investigate thematterstowhich I amattestinghereinaboveandthatthe statements madehereinaboveare true andcorrectto die bestofmy knowledge,information and belief. Signaj PrintName&Title:DarrWRiller,Vice President Date:02/11/15 ATTACHED; Sec,8A-1 -Conflict of interest and code of ethics ordinance, Municode Page IOf4 Sec.8A-1.-Conflict of interest and code of ethics ordinance, (a)Designation. This section shall be designated andknownasthe "City ofSouth Miami Conflict ofInterestandCodeof Ethics Ordinance.*4 This section shall be applicable to all city personnel as defined below,and shall also constitutea standard of ethical conductand behavior for all autonomous personnel quasi-Judicial personnel advisory personnel and departmental personnel.The provisions of this section shall be applied in a cumulative manner.By way of example,andnotasa limitation,subsections (c)and(d)maybe applied tothesamecontractor transaction. (b)Deflations.For thepurposesofthissection die following definitions shall be effective: (1)Theterm "commission members0 shall refertothe mayor and the members ofthe dty commission. (2)Theterm "autonomous personnel11 shall refer tothe members of autonomous authorities,boards and agencies, suchasthecity community redevelopment agency and the health facilities authority. (3)Theterm "quasi-judicfaJ personnel"shall refertothe members ofthe pfenning board,the environmental review and preservation board,thecode enforcement board and such other Individuals,boards and agencies ofthe city as perform quasi-judicial functions. (4)Theterm "advisory personnel"shall refertothe members ofthosecity advisory boards and agencies whose soleor primary responsibility is to recommend legislation or give advice tothe dty commission. (5)Theterm "departmental personnel"shall refertothethy clerk,thedty manager,department heads,the city attorney,and all assistants tothecitycterk,dty manager and dty attorney,however tided (6)Theterm "employees"shall referto all other personnel employed bythe city. (7)Theterm "compensation"shall refer to any money,gift,favor,thing of value or financial benefit conferred,or to be conferred,In return for services rendered or to be rendered, (8)Theterm "controlling financial Interest11 shall referto ownership,directly or Indirectly,often percent ormore ofthe outstanding capital stockinanycorporation oradirector indirect interestoftenpercentormore In a firm, partnership,orother business entityatthetimeof transacting business withthe city. (9)Theterm "immediate family"shall refertothe spouse,parents,children,brothers and sisters ofthe person involved. (10)Theterm "transact any business"shall refertothe purchase or sale bythecityof specific goodsor services for consideration andtosubmittinga bid*a proposal in responsetoa RFP,astatementof qualifications in response toa request bythedty,or entering Into contract negotiations fortheprovisiononanygoodsorservices, whichever first occurs. (c)Prohibition on transactingbusinesswith the city. Note #Is White the ethics code stfll applies If the person ex^ I5 employees,the statement in this section shall be basedsolelyon the signatory**personal knowledge end he/she Is not required to make an Independent Investigation as to the relationship ofemployees;If the firmisa publldy traded company, the statement tn this section shaft be based sotety on tite rignatof¥*s per an tndep«itden*investigation as to the rdatio those who have a ffaaiidal Interest father^or o^ the flnandal interest in the fton of dty emp appointed ofRdal or employee or as to the relationshipbyblood or marriage ofemployees,officers,or db-ectors ofthe Firm, or of any oftheir immediate famtty to any appointed orelected officials ofthe City,or to theirimmediate family members. Noperson included intheterms defined inparagraphs (b)(1)through(6)andinparagraph (b)(9)shall enter into any contract or transact anybusinessinwhich that person or a member oftheimmediate family hasafinancial interest,direct orindirectwiththecityoranyperson or agencyactingforthecity,andanysuch contract, agreement or business engagement entered inviolationofthis subsection shall render the transaction voidable. Willful violation of this subsection shall constitute malfeasance in office and shall affect forfeiture of office or position.Nothinginthissubsection shall prohibitor make illegal: (1)Thepaymentoftaxes,specialassessmentsorfeesforservicesprovidedbythecitygovernment; (2)Thepurchaseofbonds,anticipation notes or other securitiesthatmaybeissuedbythecitythrough underwriters or directly from time totime. Waiver of prohibition.Therequirementsofthissubsectionmaybewaivedforaparticulartransactiononlybyfour affirmative yotes ofthecitycommissionafter public hearing upon finding that: (1)Anopen-to-allsealedcompetitiveproposalhasbeensubmittedbyacitypersonas defined in paragraphs (b)(2), (3)and(4); (2)Theproposalhasbeensubmittedbya person orfirmofferingserviceswithinthescopeofthepracticeof architecture,professionalengineering,or registered landsurveying,asdefinedby the lawsofthe state and pursuanttotheprovisionsofthe Consultants*CompetitiveNegotiationAct,andwhentheproposalhasbeen submitted byacity person definedinparagraphs(b)(2),(3)and(4); (3)The property orservicestobe involved intheproposedtransactionareuniqueandthecity cannot avail itself ofsuch property or services without entering a transaction whichwouldviolatethissubsection but forwaiverofits requirements;and (4)Thatthe proposed transaction willbein the best interest of the city. Thissubsection shall be applicable onlytoprospectivetransactions,andthecity commission mayinnocase ratify a transaction entered in violation of this subsection. Provisions cumulative.Thissubsection shall betakentobecumulativeand shall not beconstruedtoamendorrepeal any other lawpertainingtothesamesubjectmatter. (d)Further prohibition on transacting business with the city. No person includedinthetermsdefinedinparagraphs(b)(I)through(6)andinparagraph(b)(9)shall enter into any contract or transactanybusinessthroughafirm,corporation,partnership or businessentityinwhichthat person or anymemberoftheimmediate family hasacontrolling financial interest;direct or indirect,withthecity orany person or agencyactingforthecity,andanysuch contract,agreementorbusinessengagement entered in violationofthissubsectionshall render thetransactionvoidable.Theremainingprovisionsofsubsection(c)will alsobeapplicabletothis subsection asthough incorporated byrecitation. Additionally,nopersonincludedinthetermdefinedinparagraph (b)(1)shallvoteon or participateinanywayin any matter presented to the citycommissionifthatpersonhasanyofthefollowingrelationshipswithanyofthe persons or entities whichwouldbeormightbedirectlyorindirectlyaffectedbyanyactionofthecitycommission: (1)Officer,director,partner,ofcounsel,consultant,employee,fiduciaryorbeneficiary;or (2)Stockholder,bondholder,debtor,or creditor,ifinany instance the transaction or matter would affectthe person definedinparagraph (b)(1)ina manner distinctfromthemannerinwhichitwouldaffect the public generally.Anypersonincludedinthetermdefinedinparagraph(b)(I)whohasanyofthe specified relationships orwhowould or might,directlyor indirectly,realizeaprofitbytheactionofthecitycommissionshallnotvoteon or participate inanywayin the matter. (E)Gifts. (i jDefinition.Theterm"gift"shallrefertothetransferofanythingofeconomicvalue,whether intheformof money,service,loan,travel,entertainment,hospitality,item or promise,orinany other form,without adequate andlawful consideration. (2)Exceptions.Theprovisionsofparagraph (e)(1)shallnotapplyto: a.Political contributions specifically authorized by state law; Note #I:While the ethics code stillapplies,if the person executing thisformis doing soon behalf of afirm with more than IS employees,the statement inthis section shallbebasedsolelyon the signatory's personal knowledge and he/she isnot required to make an independent investigation as to the relationship of employees;if the firmisapublicly traded company, the statement inthis section shallbebased solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees or of those who have afinancial interest In the Firmor of the financial interest in the Firm of city employees,appointed officialsor the immediate family members of elected and/or appointed official or employee or asto the relationship by blood or marriage of employees,officers,or directors of the Firm, orofany of their immediate familytoany appointed or elected officialsoftheCity,orto their immediate family members. b.Giftsfromrelatives or membersofone'shousehold,unlessthepersonisaconduitonbehalfofathirdpartyto thedeliveryofagiftthatisprohibitedunder paragraph(3); c.Awardsforprofessional or civicachievement; d.Materialsuchasbooks,reports,periodicals or pamphlets whicharesolely informational orofanadvertising nature. (3)Prohibitions.Apersondescribedinparagraphs (b)(1)through(6)shallneithersolicitnordemandanygiftIt is alsounlawfulforany person orentitytooffer,giveoragreeto gwe toanypersonincludedinthetermsdefinedin paragraphs (b)(1)through(6),orforany person includedinthetermsdefinedinparagraphs (b)(1)through(6)to accept or agree to accept from another person or entity,anygiftfor or becauseof: a.An official publicactiontaken,or tobetaken,or whichcouldbe taken,oranomission or failuretotakeapublic action; b.Alegalduty performed or to be performed,or whichcouldbe performed,oranomission or failureto perform alegalduty; c.Alegaldutyviolated or tobe violated,orwhichcouldbeviolatedbyanypersonincludedinthetermdefinedin paragraph (b)(1);or d.Attendance or absencefroma public meetingatwhich official actionistobetaken. (4)disclosure.Anypersonincludedinthetermdefinedinparagraphs (b)(1)through(6)shall discloseanygift,or seriesofgiftsfromanyone person or entity,havingavalueinexcessof$25.00.Thedisclosureshallbemadeby filing acopyofthedisclosureformrequiredbychapter 112,FloridaStatutes,for "local officers"withthecityclerk simultaneously withthe filing oftheformwiththeclerkofthecountyandwiththe Florida Secretary ofState. (f)Compulsory disclosureby employees of firmsdoingbusinesswiththecity. Shouldanypersonincludedinthetermsdefinedin paragraphs (b)(1)through(6)beemployedbyacorporation, firm,partnership orbusinessentityinwhich that person or theimmediate family doesnothaveacontrolling financial interest,andshouldthecorporation,firm,partnershipor business entityhave substantial business commitmentstoorfromthecityoranycity agency,orbesubjecttodirectregulationbythecityoracity agency, thentheperson shall file aswornstatement disclosing suchemploymentand interest withtheclerkofthecity. (g)Exploitation of official position prohibited. No person includedinthe terms definedinparagraphs(b )(I)through (6)shallcorruptlyuseor attempt tousean official positiontosecurespecial privileges orexemptionsforthatpersonor others. (h)Prohibition onuse of confidential information. No person includedin the termsdefinedinparagraphs (b)(1)through(6)shallacceptemployment or engagein any business or professionalactivitywhich one might reasonablyexpectwouldrequireorinduceoneto disclose confidential informationacquiredbyreasonofan official position,norshallthatpersoninfacteverdiscloseconfidentialinformationgarneredorgainedthroughan official positionwith the city,nor shall that person everusesuchinformation,directlyorindirectly,forpersonal gain or benefit. (i)Conflicting employment prohibited. No person includedinthe terms definedinparagraphs (b)(1)dirough (6)shall accept other employmentwhich wouldimpairindependenceofjudgmentintheperformanceofany public duties. (j)Prohibition on outside employment. (I)No person includedinthetermsdefinedinparagraphs(b)(6)shallreceiveanycompensationforservicesasan officer or employeeofthecityfromany source other thanthecity,exceptasmaybe permitted as follows: a.GeneraWy prohibited.Nofull-timecityemployeeshallacceptoutsideemployment,either incidental,occasional or otherwise,where citytime,equipment ormaterialistobeused or where such employment orany part thereof is to be performed oncity time. Note #I:While the ethics code stillapplies,iftheperson executing thisformisdoingsoon behalf of afirm with more than 15 employees,the statement inthis section shallbe based solelyon the signatory's personal knowledge and he/she isnot required to make an independent investigation asto the relationship of employees;ifthe firm isapublicly traded company, the statement inthis section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation asto the relationship of employees or of those whohavea financial interest in the Firmor of the financial interest in the Firm of city employees,appointed officialsorthe immediate family members of elected and/or appointed officialor employee orastothe relationship bybloodormarriage of employees,officers,or directors oftheFirm, or of any of their immediate familytoany appointed or elected officials of the City,orto their immediate family members. b.When permitted.A full-time cityemployeemayacceptincidentaloroccasionaloutsideemploymentsolongas such employment is not contrary,detrimental or adverse to the interest ofthecityoranyofits departments and theapproval required in subparagraph c.isobtained. c.Approvalof department head required.Anyoutsideemploymentbyany full-time cityemployeemustfirstbe approved \n writingbytheemployee's department headwhoshallmaintainacompleterecordofsuch employment. d.Penaity.Anypersonconvictedof violating anyprovisionofthissubsectionshallbe punished asprovidedin section I -1 I oftheCodeof Miami-Dade Countyand,inadditionshallbesubjectto dismissal bytheappointing authority.Thecitymayalsoassessagainstaviolatorafine not toexceed $500.00 andthecostsofinvestigation incurred bythecity. (2)All full-time cityemployees engaged inanyoutsideemploymentforanyperson,firm,corporationorentity other thanthe city,oranyofits agencies or instrumentalities,shall file,underoath,an annual report indicating the source of the outside employment,the nature oftheworkbeingdoneandany amount ofmoney or other consideration receivedbytheemployeefromtheoutside employment Cityemployee reports shallbefiledwith thecityclerk.The reports shallbe available atareasonabletimeandplaceforinspectionbythepublic.Thecity managermayrequiremonthly reports from individual employeesorgroupsofemployeesforgoodcause.. (k)Prohibited investments. Noperson included intheterms defined in paragraphs (b)(1)through(6)oramemberoftheimmediate family shallhavepersonal investments inany enterprise whichwill create asubstantialconflict between private interests and the public interest. (I)Certain appearances and payment prohibited; (1)No person includedinthe terms definedinparagraphs (b)(1),(5)and(6)shallappearbeforeanycityboard or agencyandmakea presentation onbehalfofathirdpersonwith respect toany matter,license,contract, certificate,ruling,decision,opinion,rateschedule,franchise,or other benefitsoughtbythethirdperson.Nor shall the person receiveany compensation or gift,directlyorindirectly,forservices rendered toathirdperson,who hasappliedfororisseeking some benefitfromthecityoracityagency,in connection withthe particular benefit sought by the third person.Nor shallthe person appearinany court or before anyadministrativetribunalas counselor legaladvisortoapartywhoseekslegalrelieffromthecity or acityagencythroughthesuitinquestion. (2)No person includedinthe terms definedinparagraphs(b)(2),(3)and(4)shallappearbeforethecity commission or agencyonwhichthepersonserves,eitherdirectlyorthroughanassociate,andmakea presentation onbehalfofathird person with respect toany matter,license,contract,certificate,ruling,decision, opinion,rate schedule,franchise,or other benefitsoughtbythethird person.Nor shallsuchpersonreceiveany compensation or gift,directly or indirectly,forservices rendered toathirdpartywhohasappliedfororisseeking somebenefitfromthecitycommissionoragencyonwhichthepersonservesinconnectionwiththeparticular benefitsoughtbythethirdparty.Nor shall thepersonappearinany court or beforeanyadministrativetribunalas counselor legaladvisortoathirdpartywhoseeks legal relieffromthecitycommissionoragencyonwhichsuch person serves through the suit in question. (m)Actions prohibited when financial interests involved. No person includedinthe terms definedinparagraphs(b)(I)through(6)shallparticipateinany official action directly or indirectlyaffectingabusinessinwhichthat person or any member oftheimmediatefamilyhasa financial interest.A financial interest isdefinedinthis subsection toinclude,but not belimitedto,any direct or indirect interest inany investment,equity,or debt. (n)Acquiring financial interests. No person includedinthe terms definedinparagraphs (b)(1)through(6)shallacquirea financial interest ina project,businessentity or property atatimewhenthe person believes or has reason tobelieve that the financial interest maybedirectlyaffectedby official actions or by official actionsbythecity or cityagencyofwhichthe person \s an official,officer or employee. (0)Recommending professional services. Note #I:While the ethics code still applies,if the person executing this form is doing soon behalf of a firm with more than 15 employees,the statement in this section shallbe based solely on the signatory's personal knowledge and he/she isnot required to make an independent investigation as to the relationship of employees;if the firmisapublicly traded company, the statement inthis section shallbebasedsolelyon the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees or of those who have afinancial interest in the Firm or of the financial interest in the Firm of city employees,appointed officialsor the immediate family members of elected and/or appointed official or employee or as to the relationship by blood or marriage of employees,officers,or directors of the Firm, or of any of their immediate family to any appointed or elected officials of the City,or to their immediate family members. Noperson included in the terms defined inparagraphs (b)(l)through(4)mayrecommendtheservicesofany lawyerorlaw firm,architectorarchitectural firm,public relations firm,oranyotherpersonor firm,professional orotherwise,toassistinany transaction involving thecityoranyofits agencies,provided thata recommendation may properly bemade when required tobemadebythedutiesof office andinadvanceatapublicmeeting attended by other city officials,officers oremployees. (p)Continuing application after city service. (1)No person includedinthetermsdefinedinparagraphs (b)(1),(5)and(6)shall,foraperiodoftwoyearsafter his orhercityservice or employmenthasceased,lobbyanycity official [as defined in paragraphs (b)(1)through(6)]inconnectionwithany judicial or other proceeding,application,RFP,RFQ,bid,requestfor ruling or other determination,contract,claim,controversy,charge,accusation,arrestor other particularsubject matter inwhichthecity or oneofitsagenciesisapartyorhasany interest whatever,whether direct or indirect. Nothingcontainedinthissubsection shall prohibitany individual from submitting aroutine administrative request orapplicationtoacity department oragency during thetwo-yearperiodafterhisorherservicehasceased. (2)The provisions ofthe subsection shall not apply topersonswho become employed by governmental entities, SO I(c)(3)non-profit entitiesor educational institutions or entities,andwho lobby on behalf ofthoseentities in their officialcapacities. (3)The provisions ofthissubsection shall applyto all personsdescribedin paragraph (p)(l)whosecityserviceor employment ceased after the effective date of the ordinance fromwhichthis section derives. (4)Nopersondescribedin paragraph (p)(l)whosecityserviceoremploymentceasedwithintwoyearspriorto the effective dateofthis ordinance shall fora period oftwo years after his orher service or employment enter intoa lobbying contractto lobby any city official in connection with any subject described in paragraph (p)(I)in which thecityoroneofits agencies isapartyorhasanydirectand substantial interest;andin which heorshe participated directly orindirectlythrough decision,approval,disapproval,recommendation,therenderingof advice,investigation,orotherwise,during his orhercity service or employment.Aperson participated "directly" whereheorshe was substantially involved inthe particular subject matter through decision,approval,disapproval, recommendation,therenderingof advice,investigation,orotherwise,during hisorhercityservice or employment.Apersonparticipated "indirectly"wherehe or she knowingly participated inanywayintheparticular subjectmatterthrough decision,approval,disapproval,recommendation,therenderingof advice,investigation,or otherwise,duringhisorhercityserviceor employment.All personscoveredbythis paragraph shall executean affidavit onaformapprovedbythecityattorneypriorto lobbying anycity official attestingthatthe requirements ofthis subsection donotprecludethe person from lobbying city officials. (5)Anypersonwhoviolatesthissubsection shall besubjecttothe penalties providedinsection 8A-2(p). (q)City attorney to render opinions on request. Whenever anyperson included intheterms defined in paragraphs (b)(l)through(6)and paragraph (b)(9)isin doubt astothe proper interpretation orapplicationofthisconflictof interest andcodeofethicsordinance,or whenever any person who renders services to thecityisin doubt astothe applicability ofthe ordinance that person,maysubmittothecity attorney a full written statement ofthefactsandquestions.Thecity attorney shall then render anopinion to suchpersonandshallpublish these opinions without useofthenameoftheperson advisedunlessthe person permits theuseofaname. (Ord No.6-99-1680,§2,3-2-99) Editor's note-Ord.No.6-99-1680,§I,adopted 3-2-99,repealed §§8A-Iand 8A-2 intheirentiretyand replaced them withnew§§ 8A-1 and8A-2.Former§§8A-Iand8A-2pertainedtodeclarationof policy and definitions,respectively,and derivedfromOrd.No.634,§§I (I A-1),I (I A-2)adoptedJan...I J.1969. Note #I:While the ethics code still applies,if the person executing this form is doing soon behalf of a firm with more than 15 employees,the statement in this section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees;if the firmisa publicly traded company, the statement in this section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees or of those who have afinancial interest in the Firm or of the financial interest in the Firm of city employees,appointed officials or the immediate family members of elected and/or appointed officialor employee orasto the relationship by blood or marriage of employees,officers,or directors of the Firm, or of any of their immediate family to any appointed or elected officials of the City,orto their immediate family members. FLOOR PLAN: Ist FLOOR &COMMUNICATIONS AREA "1 v' V" ' " " ff 4 - r ~ ** • j; \ > t i \ — - - a - :. « 5 s . « . - 6 : . ! i ! ^ . j : « « i ; - - J «a . - * » w < - . A - " F I R S T L E V E L P L A N i t : v . . o ; : ' M . o i t : - i- - ' : . - m O . - \ . : u u . v r ~ r 3 t — H ? T - 1 i ! . . ; . i j l r : | ^ " I V ; ! - s . • ^ . m . M - . ' - t .1 " v ^ «« m 4 > . ^ • t o ^. . . J i - l !' nf c ^ s s b s g .. J u. ^ f : - ^ - - ; >. ^ " B " :. - . ' £ , r. i - M w P i w : ^ " " - ' - i f £ I T t : v - ' - •. ' ._ ^ Jf a w ^ f i w ^ T * - •? .'j ' *• ' • " ' i l l _, . . > • : ! !H ' ; m O n N i l X . - i 13 **••••--S^PJ Detail by Entity Name Florida Department of St Division of Corporations Detail by Entity Name Florida Profit Corporation LEADEX CORPORATION Filing Information Document Number FEI/EIN Number Date Filed State Status Principal Address 2601 SW69TH COURT MIAMI,FL 33155 Changed:04/13/2013 Mailing Address L49086 650170950 02/06/1990 FL ACTIVE 6535 SW 49 ST MIAMI,FL 33155 Changed:04/28/2012 Registered Agent Name &Address FONSECA,FRANK J. 6535 SW 49 ST MIAMI,FL 33155 Address Changed:02/18/2009 Officer/Director Detail Name &Address Title DPS FONSECA,FRANK J. 6535SW49THST MIAMI,FL 33155 Annual Reports ReportYear 2012 Filed Date 04/28/2012 Page 1 of3 fwhi http://search.sunbiz.org/Inquiry/CorporationSearcli/SearchResultDetaiI?inq...2/11/2015 DetailbyEntityName 2013 2014 04/13/2013 04/12/2014 Document Images 04/12/2014 -ANNUAL REPORT 04/13/2013 -ANNUAL REPORT 04/28/2012 -ANNUAL REPORT 02/16/2011 -ANNUAL REPORT 01/05/2010 -ANNUAL REPORT View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDF format 07/16/2009 -ADDRESS CHANGE Viewimagein PDF format 02/18/2009-ANNUAL REPORT ;Viewimagein PDF format 03/11/2008 -ANNUAL REPORT 02/13/2007 -ANNUAL REPORT 02/03/2006 -ANNUAL REPORT 02/25/2005 -ANNUAL REPORT 06/10/2004 -ANNUAL REPORT 01/30/2003 -ANNUAL REPORT 03/22/2002 -ANNUAL REPORT 01/25/2001 -ANNUAL REPORT 03/20/2000 -ANNUAL REPORT 03/11/1999 -ANNUAL REPORT 02/18/1998 -ANNUAL REPORT 02/10/1997 -ANNUAL REPORT 04/25/1996 -ANNUAL REPORT 02/14/1995 -ANNUAL REPORT View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDF format View image inPDFformat View image inPDFformat View image inPDFformat Cooyrignt v>and Prvacy Policies State of Florida,Department of State Page 2 of 3 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inq...2/11/2015 2014 FLORIDA PROFIT CORPORATION ANNUAL REPORT DOCUMENT#L49086 Entity Name:LEADEX CORPORATION Current Principal Place of Business: 2601 SW69TH COURT MIAMI,FL 33155 FILED Apr 12,2014 Secretary of State CC6003658594 Current Mailing Address: 6535 S W 49 ST MIAMI,FL 33155 FEI Number:65-0170950 Name and Address of Current Registered Agent: FONSECA,FRANK J. 6535 SW 49 ST MIAMI,FL 33155 US Certificate of Status Desired:No The abovenamedentitysubmitsthis statement forthepurposeofchangingitsregisteredofficeorregistered agent,orboth,intheStateof Florida. SIGNATURE: Electronic Signature of Registered Agent Officer/Director Detail: Title DPS Name FONSECA,FRANK J. Address 6535 SW 49TH ST City-State-Zip:MIAMIFL 33155 Date f herebycertify thatthe information indicated onthisreportor supplemental report is true andaccurate and thaimy electronic signature shallhavethesamelegaleffectasifmade under oath:thatIamanofficerordirectorofthe corporation orthe recerver ortrusteeempoweredtoexecutethisreportas required byChapter607.Florida Statutes;andthatmynameappears above,oronan attachment with all other tike empowered. SIGNATURE;FRANK J FONSECA PRESIDENT 04/12/2014 Electronic Signature of Signing Officer/DirectorDetail Date ITQ PD2015-02 Police Communications Area NOTE;RESULTSARE NOT RNAL UNTIL AN AWARD RECOMMENDTION BYTHECITY MANAGER Bidder Miami Remodeling Leadex Corp Avantl's Construction Decon Environmental Engineering Bid Price $6,900 $8,680 $18,000 $22,755 (1)Condition of Award BidPackage (lOrg)Bid Form Public Entity Crimes and Conflicts of interest Drug free Workplace Conflicts of Interest & Collusion OSHAStds Related Party (1)Proof of ins Sun Biz Res Date: ITQ Title: ITQ No.: Please Print Clearly South'Miami Tl«CITY OF PLEASANT LIVING Pre-Bid Conference Sign-In Sheet February 5,2015 Police Dept.Communications Area Renovation PD2015-02 Name/Title Company Name/E-mail Address Telephone No. ~dfiy J tic/in!,**D _.CO*g,i t/(i*0y>,#l <e n /»/ "3»*y<j£ry-ecen •<-*>#* &t^Dt~X <A /r«y?«/W»& t2-ir r-^__^f_k^M >vj -r*,-" k$m 3^r at395747*/ *~A Ante-*&*-&A D&<<a^f *<r n **/>5^'*'"V*""~-»41^*-'(V'•'**"*»-*>-»'- "'j.'j-^jggs.*gMil-:JcOTtekiaBgafe ^kjd T^uaacH MA<6<^.ccc Sar,(^57^S^6 Aiif\p}AjQAOLa ^M^^ia&^Sfvfe^'y. "'.si'"'.;••"--'•"^"''..V^'f .''y''. _>fir >••-•.1 ./VV.Art' r.-A^ ?^(^ -m^t^ /.,-.*-*•<-.-•!.V, 10 iii 'j''c r*«*_»•_£v*?*^ ,«-_»,-f>j tl^^r ,_*'. 11 X:\Purchasing\Templ8tesa>«Bid Meeting\Pre-Bid Meeting Sign-In Sheetdoc /_r\ South'lami #v *n m awn v i nit**. SUBMITTED TO:dty Clerk NAME: ADDRESS; CITY/STATE: PHONE: Maria Menendez,CMC 6130 SunsetDrive Miami,Florida 33134 cny Of SOUTH MIAMI INVITATION TOQUOTE rra#POiois-02 LUMP SUM PROPOSAL MANDATORY PRE-qUCTTE MEETING: QUOTE SUBMISSION REQUIREMENTS: Quotes submitted after 10AMon the duedate wifl notbeaccepted urtfessotherwise ^ of atime change.Allqwteswni besubmittedtotheCityOerksOfficema seatedenvetope.The label ontheonthe envelope needs toreadas follows: Ctty of South Miami Mario M/Menendei,CMC 6130 Sunset Drive South Miami,Fl.33143 ProjectName:Po|lce Department com^u^ya^ons ftrea Rgpovattgn Must Input projectname.tfkbef does not have af)Information aboveyourquotewillnotbeaccepted. Thursday,February 5,2015 at10AM PROJECT: ADDRESS: crnr/sTATE: ISSUE OATE; E-MAIL- DUE DATE: Mice Department CommunicationsArea Renovation __ £130 Sunset Drive South Miami,Fl 33143 Tuesday,January 27,2015 Wednesday,February11,201S at10AM The cmfSinsuraitce requirementsareattached (Exhibit 1).Asaconditionofaward/theawardedvendormustprovidea certificate ofinsurance namlngthe cityas aa^Ionattosured. AfHDAV3TSREqmpED>ViTHSUBMfTT^M^h|b|t2) Respondents must completeandsubmit wtth yourquoteaffidavitsprovidedin Exhibit 2. AnyRequestsforadditionalinformationorquestionsmustbeIn writing,emailedby10AM focal time on February 9,2015 to the •ttentton of Mr^Steven KuttckjPitr^ 5Wre PF,ftRVlffi PEfflMPTIPfo (TO9g ff>MPI^gft PY,<ml C REFER TO "SWfi OFSERVICE^COPY ATTACHED Ofds wjfl only be accepted that Include quotations during regutaT DESCRIPTION OF WORKTO BE PERFORMED BY CONTRACTOR: Item Number Item Description LUMP SUM PROPOSAL Unit m LUMPSUM TOT/? Contractor shallfurnish aUmaterteband equiprnefrtife^Contractor shallbe compensated according tothe quote submitted*Contractor Is responsible to secureail permits andshouldlie reflected In the LumpSum quote.Contractormaychoosetosubmita quoted MandatoryPre-(^teMeetlr^toscheduledFebfuary 5,201Srt SouthMiami,FL 33143,Deadline tosubmit It:February U.201S . Amount m IVKl^I'M Print/Type Name: 8$_gn8tiinft! &mall: Firm Name: Addresa: Phone: Date; [Fax? um.n^JESFS&rtro* g-\a--zx>VD 1IKfXfCU110fl<F1KSft)Myi€afOTIIUra AuiHoraroit&aaiiwiiresHAU^^THEoiv*iAV,itfHiiwtfctNiisa«^ BNaouwoctfiyeawm TOtHfRJU^COWfiDfRmTOIfcBTTOStRVETOECrfY^INTOttST, EXHIBIT 2 AFFIDAVITS AND FORMS SUBMISSION REQUIREMENTS 1.Respondent's Sworn Statement Under Section 287.I33(3)(A),Florida Statutes*on Attachment #1 "Public Entity Crimes and Conflicts of Interest Affidavit," shall be completed andprovidedwiththeproposalsubmittal. 2.Neither the individuaf(s)/firm,nor anyof his/her/its employees shallbe permitted to represent anyclientbeforetheCommission or any Committee,department or agencyof the City,and shall agree not to undertake any other private representationwhich might createa conflict ofInterestwiththeCity.The individua!(s)/firm may not represent anyCommissionmember,individually,or,any member of their family or anybusinessinwhich the Commission member of their family hasan interest. 3.All proposalsreceived will beconsideredpublic records.TheCity will considerall quotations usingsuch criteria as the Commission or CityManagermay adopt at either of their solediscretion.The individual(s)/firm selected will be required to enterintoaformalagreementwiththe City ina form satisfactory to the Crty,prior tothe execution ofwhichtheCityshall reserve all rights,including the rightto changeits selection. 4.Respondent's Attachment #2 "Drug Free Workplace1'form shall be completed and provided with the proposal submittal. 5.Respondent's Attachment #3 "No Conflict of Interest/Non Collusion Affidavit;"shall becompletedandprovidedwiththeproposal submittal. 6.Respondent's Attachment #4 "Acknowledgement and Conformance with OSHA Standards,"shallbecompletedandprovidedwiththeproposal submittal 7.Respondent's Attachment #5 "Related Party Transaction Verification Form"shallbe completed andprovidedwiththe proposal submittal Paget of 10 Attachment*I Public Entity Crimes and Conflicts op Interest Pursuant tothe provisions of Paragraph (2)(a)of Section 287.133,Florida State Statutes -"A personor affiliate whohasbeen placed onthe convicted vendor Kst following a conviction fora public entity crime may not submit a Bid onaContractto provide anygoodsor services toa public entity,may notsubmita Bid on a Contractwitha public entity for theconstruction or repairofa public building or public work,may not submit bidson teases ofrealpropertytoa public entity,maynotbeawardedtoperformworkasaContractor,supplier.Subcontractor, or Consultant under a Contract with any public entity,and may not transact business w'rth any public entity in excess ofthe threshold amount Category Two of Section 287.017,Florida Statutes,for thirty she (36)months from thedateof being placed onthe convicted vendor list4'. Theawardofanycontracthereunderis subfect tothe provisions of Chapter 112,Florida State Statutes.BIDDERS must disclose with their Bids,the name ofany officer,director,partner, associate oragentwhoisalsoan officer or employee ofthe City ofSouth Miami or its agencies. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a). FLORIDA STATUTES.ON PUBLIC ENTITY CRIMES THISFORMMUSTBESIGNED AND SWORN TO IN THEPRESENCE OF ANOTARY PUBUC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I.Thissworn statement issubmitted to «--,[print name ofthe public entity] byKgsagCTQC^vi&OTEap.0046^- {print individual's name and tide].____ for 4t*M\|^*|^9^ [prmt name of entity *bmittingswbrn statement] whose business address is IQtB&S*«SU-3 U>»kQf&(JlMT W * ^tCMlft «f=S 3PH* and (if applicable)its Federal Employer Identification Number (FEIN)Is BQOS&&Q&&4 (If the entity hasno FEIN,include the Social Security Number ofthe individual signing this sworn statement:,) 1 I understand thata "public entity crime"as defined in Paragraph 287.133 (l)(g),Florida §&&_&£,means a violation of any state or federal law fay apersonwithrespecttoand directly relatedtothe transaction of business withany public entity or with an agency or political subdivision ofany other state or of the United States,including,butnot limited to,any bid or contractforgoodsor services to be provided to any public entity or an agency or political subdivision ofany other state or ofthe United Statesand involving antitrust,fraud,theft,bribery,collusion,racketeering,conspiracy,or material misrepresentation. 3.I understand that "convicted11 or "conviction"as defined in Paragraph 287J 33 (l)(b), meansa finding ofguilt or a conviction ofa public entity crime*with or Page2 of10 without an adjudication of guilt,in any federal orstate trial courtofrecord relating to charges broughtbyindictmentor information after July I.1989,as aresultofa jury verdict,non-jury trial,or entry ofapleaofguiltyornolo contender. I understand that an"affiliate'asdefinedin Paragraph 287J33 (l)(a),Florida Statutes. means: (a)A predecessor or successor of a person convicted of apublic entity crime;or (b)An entity under the control ofanynatural person who isactivein the management of the entity and who hasbeen convicted of apublic entity crime.The term "affiliate*'includes those officers,directors,executives,partners,shareholders, employees,members,andagents who areactiveinthe management ofan affiliate.The ownership by one person ofshares constituting a controlling interest inanyperson,ora poolingof equipment or incomeamongpersonswhen not for fair market valueunder an arm's length agreement,shallbeaprimafaciecase that one person controls another person.A person who knowingly enters intoajoint venture with a person who has been convicted of apublicentitycrimein Florida during the preceding36 months shall be considered an affiliate. I understand that a "person"asdefinedin Paragraph 287,133 (l)(e),Florida Statutes, meansanynaturalpersonorentityorganizedunderthelawsofany state orofthe UnitedStateswiththe legal powertoenterintoa binding contractandwhichbidsor applies to bidon contracts for the provision of goodsorservicesledbyapublicentity, or which otherwise transacts or applies to transact business with apublic entity.The term "person"includes those officers,directors,executives*partners,shareholders, employees,members,andagents who areactiveinmanagement of anentity. Based on information and belief,the statement which I have marked below is true in relationto the entity submittingthissworn statement.[Indicate which statement applies.] Neithertheentity submitting this swornstatement,norany of its officers, directors,executives,partners,shareholders,employees,members,oragentswhoare activeinthemanagementoftheentity,norany affiliate oftheentityhasbeen charged withand convicted ofapublic entity crime subsequent toJuly 1,1989. Theentity submitting thissworn statement oroneormoreof rts officers, directors,executives,partners,shareholders,employees,members,oragentswhoare activeinthemanagementoftheentity,oran affiliate ofthe entity hasbeen charged with andconvictedofa public entitycrimesubsequentto July 1,1989. The entity submittingthissworn statement,or one or more of itsofficers, directors,executives,partners,shareholders,employees,members,oragentswhoare activeinthe management of the entity,oran affiliate of the entity has been chargedwith andconvictedofa public entitycrimesubsequentof July I,1989.However,therehas beena subsequent proceedingbefore a Hearing Officer of theStateof Florida,Division of Administrative Hearings andthe Final Order entered bythe Hearing Officer determined that itwas not in the public interest toplace the entitysubmittingthis sworn statement onthe convicted vendor list {attacha copy of the final order.] Page3 of 10 Continuation ofAttachment #2 PubBc Entity Crimes and Conflicts I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FORTHE PUBLIC ENTITY INDENTIFIED IN PARAGRAPH I (ONE)ABOVE IS FOR THAT PUBLIC ENTITY ONLY,AND THAT THISFORMIS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED.I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THEPUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017,FLORIDA STATUTES.FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. [signature] Sworntoandsubscribedbeforemethisdayof ,20 Personally knownor Producedidentification Notary Public -State of _My commissionexpires (Typeof identification) (Printed,typedor stamped commissioned nameofnotarypublic) Form PUR 7068 (Rev.06/11/92) Page4 of 10 Attachment #2 "Drug Free Workplace" Whenever twoor more Bids whichareequalwithrespect to price,quality and service are receivedby the State or byany political subdivisions for the procurement of commodities or contractual services,a Bid received from a business that certifies that it hasimplementeda drug-free workplace program shall be given preference inthe award process.Established procedures for processing tie Bids will be followed ifnoneofthetiedvendors have a drug-free workplace program.In order to havea drug-free workplace program,a business shall: 1.Publish astatement notifying employees that the unlawful manufacture,distribution, dispensing,possession,oruseofa controlled substance is prohibited intheworkplace and specifying die actionsthatwillbetaken against employeesfor violations of such prohibition. 2.Informemployeesaboutthe dangers ofdrugabusein the workplace,the business1 policy of maintaining adrug-freeworkplace,any available drug counseling,rehabilitation, andemployee assistance programs,and the penalties thatmaybe imposed upon employees fordrugabuseviolations. 3.Giveeachemployee engaged in providing thecommodities or contractualservicesthat areunder Bid acopy of thestatement specified in Subsection (I). 4»In the statement specifiedin Subsection (I),notify the employees,that,as a conditionof workingon the commoditiesor contractual servicesthatareunder Bid,the employee will abide bythetermsof the statement and will notifytheemployerofany conviction of,or plea of guilty ornolocontenderto,any violation of Chapter 893 orof any controlledsubstancelaw of the United States or an/state,foraviolationoccurringin the workplacenolaterthanfive(5)daysaftersuchconviction. 5.Impose a sanction on,or require the satisfactory participation inadrug abuse assistance or rehabilitation program,if such is available inthe employee's community,byany employee who issoconvicted. 6.Make a good faith effort to continueto maintain a drug-free workplace through implementation of this section. As the personauthorized to sign the statement I certifythatthis firm complies full/withthe aboverequirements. PROPOSERS Signature: Page5 of10 Attachment #3 "No Confuct of Interest/Non Collusion Affidavit" Submitted this \rl day of JF&&^^,20 j^. The undersigned,as Bidder/Proposer,declares thattheonly persons interestedinthis RFP are named herein;that noother person has any interestInthis RFP orin tfte Contract to which this RFP pertains; that this response ismade without connection or arrangement with anyother person;andthatthis response h in every respectfair and made in good faith,without collusion or fraud. The Bidder/Proposer agrees if this response/submission Is accepted,toexecutean appropriate CITY document forthe purpose of establishing a formal contractual relationship between the Bfdder/Ptnoposer and the CITY,forthe performance ofall requirements to which the response/submission pertains. The Bidder/Proposer states that this response is based upon the documents identified by the following number:BJd/RFP The full-names and residences of persons and firms interested inthe foregoing bid/proposal,as principals,are as follows: The Bidder/Proposer further certifies that this response/submission complies with section 4(c)ofthe Charterofthe City of Miami,Florida,that,tothebestofits knowledge and belief,no Commissioner, Mayor,orother officer or employee ofthe CITY has an interest directly or indirectly inthe profits or emoluments ofthe Contract,fob,work or service to which the response/submission pertains. Signature: Printed Name:1^6«>q6%£rft)dO^gTA- THIe:dPCAiUSjgufcL Telephone:Hfefo &£*>3<£»**~1 «*W Name tiyj^j ^UOMili^Hit>Jm^^ Continuation of Attachment #3No &**#£tffrter^^ Page6 of 10 NOTARY PUBLIC: STATE OF COUNTY OF The foregoing instrumentwas acknowledged beforemethis ,.20 by [ person whose signature Is beingnotarized)whois day of (name of Personally known to me,or Personal identification: Typeof Identification Produced Did take an oath,or Did Not take an oath. SEAL (NameofNotary Public Print*Stamp or type as commissioned.) FAILURE TO COMPLETE,SIGN,&RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE Page 7 of 10 Attachment #4 "Acknowledgement and Conformance with OSHA Standards" TO THE CITY OF SOUTH MIAMI ,(Name of Contractor),herebyacknowledgeandagreethat as Contractors $|r thil Solicitation,as specified have the sole responsibility for compliance with all the requirementsofthe Federal Occupational Safety and Health Act of 1970,and all Stateand local safety am)health regulations,and agree to indemnify and hold harmless theCityof South Miami against any and ail liability,dabns,damages,losses andexpensestheymay incur due to the failure of (subcontractor'snames): tocomplywithsuchactor regulation. CONTRACTOR <h fUfsfmm %>Imfom by:Kfsemzm WBMf& Name title Witness FAILURE TO COMPLETE SIGN,ft RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE Page 8 of 10 ATTACHMENT#5 "RELATED PARTY TRANSACTION VERIFICATION FORM" <LjU0&.individually and on behalf of UuMXl WEJMQtt^ (MRrrf{0)RaveNam ofRepresentative CompanyA^enc/or/Entfty read the City ot South Miami fGtffs Code of Ethics, Section 8A-I ofthe City's CodeofOrdinancesand I hereby certify,underpenaltyofperjurythat to thebest of my knowledge,informationandbelief: (1)neither I nor the Firmhaveanyconflictof interest (asdefinedinsection QA-1)withregard to the contract or business that I,and/or the Firm,am(are)about toperformfor,or to transact with,the City,arid (2)neither I noranyemployees,officers,directors ofthe Firm,nor anyonewhohasa financial interest greater than5%inthe Rrm,has anyrelative^),asdefinedinsection 8A-I,whoisanemployeeof die City or who is(are) anappointedorelected official ofthe City,or who is(are)amemberofany public bodycreatedbytheCity Commission,He,a board or committee ofthe City[See Note #1 belowj.and (3)neither I northe Firm,nor anyone whohasa financial interestgreaterthan 5%inthe Firm,norany member of those persons'immediate family (Le.,spouse,parents,children,brothers and sisters)hastransactedorentered into any contract^)withtheCityorhasa financial interest,director indirect,inany business beingtransacted with die dty,or with anyperson or agency actingforthe city,other thanas follows: -;•-•.,_0f necessaryuseaseparate sheet to supply additional information that will not fit on this linebutmake reference on the lineabove to the separate sheet,i.e.,"see attached additional information"andmakereferencetothis documentandthis paragraph ontothe additional sheet which additional sheetmustbe signed under oath),[See Note #1 below];and (4)noelected and/or appointed official or employee oftheCityofSouth Miami,oranyoftheir immediate family members (l.e*,spouse,parents,children,brothersandsisters)hasa financial interest,directly or indirectly,in the contract between you and/or yourRrmandtheCityother than the following individuals whoseinterestis set forth following their use aseparate names: _____(ifnecessaryuseaseparate sheet to supplyadditionalinformation that will notfitonthislinebutmake reference on the lineabovetothe separate sheet,i.e.,"see attached additional information"and make reference to tills document andthis paragraph ontothe additional sheet which additional sheet must be signed under oath)*The names of ail Cityempbyees and thatofall elected and/or appointed dty officials orboard members,whoown,directly or indirectly,an Interest of five percent (5%)ormoreofthetotalassetsof capital stockinthe firm areas follows: (if necessaryusea separate sheet to supply additional information that will notfitonthislinebutmakereferenceon thelineabovetotheseparate sheet,i.e.,Msee attached additional information'9 andmakereferencetothis document and this paragraph onto die additional sheet which additional sheet must be signed under oath).[See Note #1 below] (5)I and the Rrm further agree notto use or attempt to use any knowledge,property or resource whkh may cometous through our position oftrust,or through our performance ofourdutiesunderthetermsofthe contractwiththe City,tosecurea special privilege,benefit,or exemption for ourselves,orothers.We agree that we may not disclose oruse information,not available to members ofthe general public,forour personal gain or Hote#h White thoethk»code tUIUpptlw,If the person ejUMaiU IS employee*ttottateinent In tife ree^trvrttomafceantofepen^ tho*t*temimtlntW**ecUon*ha4lb*b^ enifie*pe*e^tfiveet|fetta the financial tnt*r*st fit the Rrm of city employee*eppelntedofficial*orthe Immediate fcmlly number*oftrtectedeadtor *ppoJnte4offidal oremployee or a«^ orofanyoftheirImmediate family toanyappointedorelected officials of the City,ortotheirImmediatefamilymember*. benefitorforthepersonal gain or benefit ofanyotherpersonor business entity,outsideofthe normal gain or benefitanticipatedthroughtheperformanceofthecontract. (6)I andthe Firm hereby acknowledge thatwe have notcontractedortransactedany business withtheCityor anypersonor agency actingforthe City,andthatwe have notappearedinrepresentationofanythirdparty before any board,commission oragencyoftheCitywithinthepasttwoyearsotherthanas follows: (ifnecessaryuseaseparate sheet tosupply additional information that will notfitonthislinebutmakereferenceonthelineabovetothe separate sheet,i.e., "see attached additionalinformation"andmake reference tothis document andthisparagraphontotheadditional sheet whichadditional sheet must besigned under oath). (7)Neither I noranyemployees,officers,ordirectorsofthe Firm,noranyoftheir immediate family (i.e.,asa spouse,son,daughter,parent,brotherorsister)isrelatedbybloodormarriageto:(i)anymemberoftheCity Commission;(ii)anycityemployee;or (iii)anymemberofanyboardoragencyoftheCity other thanas follows: (ifnecessaryusea separate sheet tosupplyadditional information that will not fit onthis line but make reference on the lineabovetothe separate sheet,i.e.,"see attached additionalinformation'*andmake reference tothis document andthisparagraphonto the additional sheet which additional sheet mustbesignedunderoath).[See Note #1 below];and. (8)No Other Firm,nor anyofficersor directors ofthat Other Firm or anyonewhohasa financial interest greater than5%inthat Other Firm,nor any member ofthose persons'immediate family (i.e.,spouse,parents,children, brothers andsisters)nor anyofmyimmediate family members(hereinafter referred toas"Related Parties'*)has responded toasolicitationby the Cityinwhich I or theFirm that I represent or anyonewhohasa financial interest greater than5%in the Firm,or any member of those persons*immediate family (i.e.spouse,parents, children,brothers and sisters)havealso responded,other thanthe following: (ifnecessaryusea separate sheet to supplyadditional information that will not fit onthisline but make reference on the lineaboveto the separate sheet,i.e.,"see attached additional information"andmake reference tothis document andthisparagraphon to the additional sheet whichadditional sheet mustbesignedunder oath),[whiletheethicscodestill applies,ifthepersonexecuting thisformisdoingsoonbehalfofa firm whosestockis publicly traded,the statement inthissection(8)shall be basedsolelyonthesignatory'spersonalknowledgeandhe/sheisnotrequiredtomakeanindependent investigationintothe Other Firm,or theFirmhe/she represents,astotheirofficers,directors oranyone having a financial interestinthose Firms or anyoftheiranymemberofthosepersons'immediate family.] (9)I andthe Firm agreethatweare obligated tosupplementthis Verification FormandinformtheCityofany changeincircumstancesthatwouldchangeouranswerstothisdocument.Specifically,aftertheopeningofany responsestoa solicitation,I andthe Firm havean obligation tosupplementthis Verification Formwiththenameof alt Related Partieswhohavealsorespondedtothesame solicitation andto disclose the relationship ofthose parties to meand the Firm. {10)A violation oftheCity's Ethics Code,the giving of any false information orthe failure to supplement this Verification Form,maysubjectmeorthe Firm to immediate terminationofanyagreementwiththeCity,andthe impositionofthe maximum fineand/oranypenaltiesallowedbylaw.Additionally,violations maybeconsideredby andsubjecttoactionbythe Miami-Dade County Commission on Ethics.Under penalty of perjury,I declarethat I Note#I:While the ethics code stillapplies,if the person executing this form is doingsoon behalf of afirm with more than 15 employees,the statement inthissectionshallbebasedsolelyonthesignatory'spersonal knowledge and he/she Isnot required to make an Independent Investigationastotherelationshipof employees;ifthe firm isapublicly traded company, the statement In this section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation asto the relationship of employees orof those whohavea financial interest in the Firmor of the financial interest m the Firm ofcity employees,appointed officialsor the immediate family members of elected andYor appointed officialor employee oras to the relationship bybloodor marriage of employees,officers,or directors ofthe Firm, or ofany of their Immediate familytoany appointed or elected officialsof the City,or to their immediate family members. havemadea diligent effortto investigate thematterstowhich I amattestinghereinabove arid thatthestatements made hemnabfita ttoJtme and correct to the best ofmy knowledge,information and belief. Signature^-\j/JU'""^ Print Name &Tide:1fa&&V>fD <Uj0fa G«JUE*2, Date:^-^0^0,5 ATTACHED: Sec.8A-I -Conflict of interest and code of ethics ordinance. Municode Page IOf4 Sec 8A-I.-Conflict of interest and code of ethics ordinance. (a)Designotion. Thissection shall be designatedandknownasthe"CityofSouth Miami Conflict of InterestandCodeof Ethics Ordinance,"This section shall be applicable to ail city personnel as defined below,and shall alsoconstitutea standard of ethical conductandbehaviorfor all autonomous personnel,quasi-judicial personnel,advisory personnel and departmental personnel.The provisions of this section shall be applied ina cumulative manner.By way of example,and not asa limitation,subsections(c)and(d)nrmy beapplied to thesamecontractor transaction. (b)Definition*.For the purposes of thissectionthe following definitions shallbeeffective: (1)Theterm"commissionmembers0 shall refertothemayorandthemembers ofthe citycommission. (2)Theterm "autonomous personnel"shall refertothemembersofautonomous authorities,boards and agencies, suchasthecitycommunityredevelopment agency andthehealth facilities authority. (3)The term "quasi-Judicial personnel"shall refertothemembersofthe planning board,the environmental review amipreservation board,thecodeenforcementboardamisuchother individuals,boardsand agencies ofthe dty as perform quasi-judicial functions. (4)Theterm "advisory personnel"shall refer to themembersofthose dty advisoryboardsand agencies whose sole or primaryresponsibilityis to recommend legislation orgiveadviceto the dty commission. (5)Theterm "departmental personnel"shall refertothedty clerk,thedty manager,department heads,the dty attorney,and ail assistants to the city clerk,city manager anddty attorney,howevertitled. (6)Theterm"empbyees"shall referto all other personnel employedbythe city. (7)Theterm "compensation"shall refertoanymoney,gift,favor,thingofvalueor financial benefit conferred,or to be conferred,in return for services rendered or to be rendered (8)The term "controlling finandal interest"shall refer to ownership,directlyorindirectly,oftenpercentor more ofthe outstanding capital stockinanycorporationoradirectorindirectinterestoftenpercentormoreina firm, partnership,orother business entityat die timeof transacting business with the dty. (9)Theterm "immediate family*shall refertothe spouse,parents,children,brothersandsistersofthe person involved. (10)The term "transactanybusiness"shallrefertothepurchaseorsaleby the city of specificgoods or services for consideration andto submitting a bid,a proposal inresponsetoa RFP,astatementof qualifications inresponse toa request by the city,orenteringintocontractnegotiationsfortheprovisiononanygoods or services, whichever first occurs. (c)Prohibitionon transacting businesswith the city. Note*It White the ethics coda still applies,If the person executing this form tidoing soonbehalf ofa firm with mora than I$employees,the statement In this section shall bo basedsolelyon the signatory'spersonal knowledge and he/she Is not ratuif^to frutoanfmfepen&rt ofemployees)if the Arm isa publicly traded company, trie statement In thk section shell be based solely an Independent Investigationas to the rafationshJ^those who have afinandal Interest In titer^morof theftfiendal InterestIn Hie Rrm crfdtyemployees,appointedofficialsor tte epfwIfitedofRdttorem^^ or of any oftheirImmediatefamilytoanyappointedor elected officialsof the City,or to their Immediate family member*. No person includedinthe terms definedinparagraphs (b)(1)through(6)andinparagraph(b)(9)shall enter into any contract or transact anybusinessinwhichthatperson or a member oftheimmediate family hasa financial interest,direct or indirect withthecity or anypersonoragencyactingfor the city,andanysuch contract- agreement or business engagement entered inviolationofthissubsectionshall render the transaction voidable. Willful violation of this subsection shall constitute malfeasance in office and shall affect forfeiture of office or position.Nothinginthissubsectionshallprohibitormake illegal: (1)Thepaymentof taxes,specialassessmentsorfeesforservicesprovidedbythecitygovernment; (2)Thepurchaseofbonds,anticipationnotes or other securitiesthatmaybeissuedbythecitythrough underwriters or directly from time to time. Waiver of prohibition.The requirements ofthissubsectionmaybewaivedforaparticulartransactiononlybyfour affirmative votesofthecitycommissionafter public hearing upon finding that: (1)Anopen-to-allsealedcompetitiveproposalhasbeensubmittedbyacitypersonas defined inparagraphs(b)(2), (3)and(4); (2)Theproposalhasbeensubmittedbyapersonor firm offeringserviceswithinthescopeofthepracticeof architecture,professionalengineering,or registeredland surveying,asdefinedbythelawsof the state and pursuant totheprovisionsofthe Consultants'CompetitiveNegotiationAct,andwhenthe proposal hasbeen submitted byacity person definedinparagraphs(b)(2),(3)and(4); (3)Thepropertyorservicestobe involved intheproposedtransactionareuniqueandthecitycannot avail itself ofsuch property orserviceswithoutenteringatransactionwhichwouldviolatethissubsectionbut for waiver ofits requirements;and (4)Thattheproposedtransaction wilt beinthebestinterestofthe city. Thissubsection shall be applicable onlytoprospectivetransactions,andthecity commission mayinnocaseratifya transaction entered in violation of this subsection, Provisions cumulative.Thissubsectionshallbetakentobecumulativeandshall not be construed toamend or repeal any other lawpertainingtothesamesubjectmatter. (d)furtherprohibitionontransactingbusinesswiththe dty. Noperson included intheterms defined in paragraphs (b)(1)through (6)andin paragraph (b)(9)shall enterinto any contract or transact anybusinessthrougha firm,corporation,partnership or businessentityinwhichthat person or anymemberoftheimmediate family hasacontrolling financial interest,direct or indirect,withthecity or anypersonoragencyactingforthecity,andanysuchcontract,agreement or businessengagement entered in violationofthissubsectionshall render thetransaction voidable.Theremainingprovisionsofsubsection(c)will alsobeapplicabletothissubsectionasthough incorporated byrecitation. Additionally,noperson included intheterm defined in paragraph (b)(1)shall voteonorparticipatein any way in any matter presented to the citycommission \f that person hasanyofthefollowing relationships withanyof the persons or entitieswhichwouldbeormightbedirectly or indirectlyaffectedbyanyactionof the citycommission: (I)Officer,director,partner,ofcounsel,consultant,employee,fiduciary or beneficiary;or (2)Stockholder,bondholder,debtor,orcreditor,ifinanyinstancethetransactionormatterwouldaffectthe person definedinparagraph (b)(1)inamannerdistinctfromthemannerinwhichitwouldaffectthepublic generally.Anyperson included intheterm defined in paragraph (b)(I)whohasanyofthe specified relationships or whowouldor might directly or indirectly,realizeaprofitbytheactionofthecitycommissionshallnot vote on or participate inanywayinthematter. (E)Gifts. (I)Defmition.Theterm "gift"shall refertothetransferof anything ofeconomic value,whether intheformof money,service,loan,travel,entertainment,hospitality,itemorpromise,or inany other form,without adequate andlawful consideration. (2)Exceptions.Theprovisionsofparagraph (e)(1)shall notapplyto: a.Political contributions specifically authorizedbystatelaw; Note #I:While the ethics code still applies,if the person executing this form is doing soon behalf ofafirm with more than 15 employees,the statement in this section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation asto the relationship of employees;If the firmisa publicly traded company, the statement In this section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees or of those who have a financial interest in the Firm or of the financial interest in the Firm of city employees,appointed officials or the Immediate family members of elected and/or appointed officialor employee or asto the relationship by blood or marriage of employees,officers,or directors of the Firm, or of any of their immediate family to any appointed or elected officials of the City,or to their Immediate family members. b.Giftsfromrelatives or membersofone'shousehold,unlesstheperson is aconduitonbehalfofathirdpartyto thedeliveryofagift that is prohibitedunderparagraph(3); c.Awards for professional or civic achievement; d.Material suchasbooks,reports,periodicalsorpamphletswhicharesolely informational orofanadvertising nature. (3)Prohibitions.A person describedinparagraphs (b)(l)through(6)shall neithersolicitnordemandany gift Itis also unlawful foranypersonorentitytooffer,giveoragreetogivetoanypersonincludedinthetermsdefinedin paragraphs (b)(1)through (6),or forany person includedin the terms definedin paragraphs (b)(1)through (6)to accept or agree to accept from another person or entity,anygiftfor or because of: a.An official public actiontaken,ortobetaken,or which couldbetaken,or anomissionorfailuretotakeapublic action; b.A legal duty performed ortobeperformed,orwhichcouldbeperformed,oranomissionorfailuretoperform alegalduty; c.A legal dutyviolatedortobeviolated,or whichcouldbeviolatedbyanypersonincludedinthetermdefinedin paragraph (b)(I);or d.Attendance orabsencefromapublicmeetingatwhich official actionis to be taken. (4)Disclosure.Any person includedinthetermdefinedinparagraphs (b)(1)through (6)shalldiscloseany gift,or seriesofgiftsfromanyone person or entity,havingavalueinexcessof$25.00.The disclosure shallbemadeby filing acopy of the disclosure form required by chapter 112.FloridaStatutes,for "local officers"withthecityclerksimultaneouslywiththe filing oftheformwiththeclerkofthecountyandwiththe Florida Secretary of State. (f)Compulsory disclosure by employees affirms doingbusinesswith the city. Shouldany person includedinthe terms definedinparagraphs (b)(1)through (6)beemployedbya corporation, firm,partnership or businessentityinwhichthatperson or theimmediate family doesnothaveacontrolling financial interest,and should the corporation,firm,partnership or business entity have substantial business commitments to or from thecity or anycityagency,or be subject to direct regulation by the city or acityagency, then the person shallfilea sworn statement disclosingsuch employment and interest with the clerk of the city. (g)Exploitation of official position prohibited* No person includedinthe terms definedinparagraphs(b )(l)through(6)shall corruptly use or attempt tousean official positionto secure special privileges orexemptionsforthatperson or others. (h)Prohibition on use of confidential information. No person includedinthe terms definedin paragraphs (b)(l)through(6)shall accept employment or engagein anybusiness or professional activitywhich one might reasonably expect would require or induce one todiscloseconfidential information acquired by reason ofan official position,norshallthatpersoninfacteverdiscloseconfidentialinformationgarnered or gainedthroughan official positionwiththecity,nor shall thatpersoneverusesuchinformation,directlyorindirectly,forpersonal gain or benefit (i)Conflicting employment prohibited. Nopersonincludedinthetermsdefinedinparagraphs (b)(l)through(6)shall accept other employmentwhich wouldimpair independence ofjudgmentintheperformanceofany public duties. (J)Prohibitionon outside employment (I)No person includedinthetermsdefinedinparagraphs(b)(6)shallreceiveany compensation for services asan officer or employeeofthecityfromany source other thanthecity,except asmaybe permitted as follows: a.Generally prohibited.Nofull-timecity employee shall accept outside employment,either incidental,occasional or otherwise,where citytime,equipment ormaterialistobeused or where such employment or anypart thereof is tobe performed oncitytime. Note #I:While the ethics code stillapplies,if the person executing thisformisdoingsoon behalf of afirm with more than I S employees,the statement in this section shallbe based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees;If the firm isa publicly traded company, the statement inthis section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees or of those who have afinancial interest In the Firmor of the financial interest in the Firm of city employees,appointed officials or the immediate family members of elected and/or appointed official or employee orasto the relationship by blood or marriage of employees,officers,or directors oftheFirm, or of any of their Immediate family to any appointed or elected officials of the City,or to their immediate family members. b.When permitted.A full-time city employee may accept incidental or occasional outside employment solongas suchemploymentisnotcontrary,detrimentaloradversetotheinterestofthecity or anyofits departments and theapprovalrequiredinsubparagraphc.isobtained. c.Approval ofdepartmentheadrequired.Anyoutsideemploymentbyany full-time cityemployeemustfirstbe approved inwritingbythe employee's department headwhoshallmaintainacomplete record ofsuch employment. d.Penalty.Any personconvictedof violating any provision ofthissubsection shall be punished asprovidedin section I-11 oftheCodeof Miami-Dade County and,in addition shall besubjectto dismissal bythe appointing authority.Thecity may alsoassess against aviolatora fine nottoexceed$500.00andthecostsof investigation incurred bythecity. (2)All full-time cityemployees engaged inanyoutside employment foranyperson,firm,corporationorentity otherthanthe city,oranyofits agencies or instrumentalities,shall file,underoath,an annual report indicating the sourceoftheoutside employment,thenatureoftheworkbeingdoneandanyamountofmoneyor other considerationreceivedbytheemployeefromtheoutside employment Cityemployee reports shallbefiledwith the city clerk.Thereports shall be available ata reasonable timeand place for inspection by the public.Thecity managermayrequiremonthly reports from individual employees or groupsofemployeesforgoodcause. (k)Prohibited investments. Noperson included intheterms defined in paragraphs (b)(1)through (6)oramemberofthe immediate family shall have personal investments inanyenterprise which will createa substantial conflict between private interests and the public interest. (I)Certain appearances and payment prohibited. (1)No person included intheterms defined in paragraphs (b)(I),(5)and(6)shall appearbefore any cityboardor agency andmakea presentation onbehalfofathirdpersonwithrespecttoanymatter,license,contract, certificate,ruling,decision,opinion,rateschedule,franchise,or other benefitsoughtbythethirdperson.Nor shall theperson receive anycompensationor gift,directly or indirectly,for servicesrenderedtoathirdperson,who hasappliedfororisseekingsomebenefitfromthecityoracity agency,inconnectionwiththeparticularbenefit soughtbythethird person.Nor shall thepersonappearinanycourtorbeforeany administrative tribunal as counselor legal advisortoapartywhoseeks legal relieffromthecityoracity agency throughthesuitinquestion. (2)Noperson included intheterms defined in paragraphs (b)(2),(3)and(4)shall appearbeforethecity commission or agencyonwhichthe person serves,either directly or throughanassociate,andmakea presentationonbehalfofathirdpersonwithrespecttoany matter,license,contract certificate,ruling,decision, opinion,rate schedule,franchise,or other benefitsoughtbythethirdperson.Nor shall suchpersonreceiveany compensation or gift,directly or indirectly,for services renderedtoathirdpartywhohas applied fororis seeking somebenefitfromthecitycommission or agencyonwhichthepersonservesinconnectionwiththeparticular benefitsought by thethirdparty.Nor shall thepersonappearin any courtorbeforeany administrative tribunal as counselor legal advisortoathirdpartywhoseeks legal relieffromthecitycommissionoragencyonwhichsuch person serves through the suitin question. (m)Actions prohibited when financial interests involved. Noperson included intheterms defined in paragraphs (b)(I)through(6)shall participate inany official action directly or indirectly affecting a business in which thatpersonor any memberofthe immediate family hasa financial interest A financial interestis defined inthis subsection to include,butnotbe limited to,anydirect or indirect interest inany investment,equity,or debt. (n)Acquiringfinancial interests. Nopersonincludedinthetermsdefinedinparagraphs (b)(1)through(6)shall acquirea financial interestina project,businessentity or property atatimewhenthepersonbelieves or has reason tobelievethatthe financial interest maybedirectlyaffectedby official actionsorby official actionsbythecityorcityagencyofwhichthe person isan official,officer or employee. (0)Recommending professional services. Note #I;While the ethics code still applies,if the person executing thisformis doing soon behalf ofafirm with more than 15 employees,the statement in this section shallbe based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees;if the firmisa publicly traded company, the statement inthis section shallbe based solely on the signatory's personal knowledge and he/she Is not required to make an independent investigation as to the relationship of employees or of those who have afinancial interest in the Firm orof the financial interest in the Firm of city employees,appointed officials or the immediate family members of elected and/or appointed officialor employee or asto the relationship by blood or marriage of employees,officers,or directors of the Firm, or of any of their immediate family to any appointed or elected officials of the City,orto their immediate family members. Noperson included intheterms defined in paragraphs (b)(1)through(4)mayrecommendthe services ofany lawyerorlaw firm,architectorarchitectural firm,public relations firm,orany other personor firm,professional or otherwise,toassistinanytransaction involving thecityoranyofitsagencies,providedthata recommendation may properly bemade when requiredtobemadebythedutiesof office andin advance ata public meeting attendedbyothercity officials,officers or employees. (p)Continuing application after city service. (1)Nopersonincludedinthetermsdefinedin paragraphs (b)(1),(5)and(6)shall,foraperiodoftwoyearsafter hisorhercityserviceoremploymenthasceased,lobby anycity official [as defined inparagraphs (b)(1)through(6)]inconnectionwithany judicial or other proceeding,application.RFP,RFQ,bid,requestfor rulingor other determination,contract,claim,controversy,charge,accusation,arrest or other particularsubject matter inwhichthecity or oneofitsagenciesisaparcyorhasany interest whatever,whether director indirect Nothingcontainedinthissubsection shall prohibitany individual fromsubmittingaroutineadministrative request or applicationtoacity department or agencyduringthe two-year period after his or her servicehasceased. (2)The provisions ofthesubsection shall not apply topersonswhobecome employed by governmental entities, 501 (c)(3)non-profit entities or educationalinstitutionsorentities,and who lobbyonbehalfofthose entities in their official capacities. (3)Theprovisionsofthissubsection shall applyto all personsdescribedinparagraph(p)(l)whosecityserviceor employment ceased after the effective date of the ordinance from which this section derives. (4)Nopersondescribedinparagraph(p)(l)whosecityserviceoremploymentceasedwithintwoyears prior to theeffectivedateofthis ordinance shallforaperiodoftwoyearsafterhis or her service or employment enter intoa lobbying contract tolobbyanycity official inconnectionwithanysubjectdescribedinparagraph(p)(I)in which the city or one ofitsagenciesisaparty or hasanydirectandsubstantial interest andinwhichhe or she participateddirectly or indirectlythroughdecision,approval,disapproval,recommendation,therenderingof advice,investigation,or otherwise,duringhisorhercityserviceor employment Apersonparticipated"directly" whereheorshewas substantially involved intheparticularsubjectmatterthrough decision,approval,disapproval, recommendation,the rendering ofadvice,investigation,orotherwise,duringhis or hercityservice or employment A person participated"indirectly"wherehe or she knowingly participatedinanywayinthe particular subject matter through decision,approval,disapproval,recommendation,therenderingofadvice,investigation,or otherwise,duringhis or hercityserviceor employment All personscoveredbythisparagraph shall executean affidavit onaform approved bythecity attorney priortolobbyinganycity official attesting that the requirements ofthis subsection do not preclude the person fromlobbyingcity officials. (5)Anypersonwhoviolatesthissubsectionshallbesubjecttothepenaltiesprovidedinsection 8A-2(p). (q)City attorney to render opinions on request Whenever any person includedinthetermsdefinedinparagraphs (b)(1)through (6)andparagraph(b)(9)isin doubtastothe proper interpretation or applicationofthisconflictof interest andcodeofethicsordinance,or whenever any person who renders services to thecityisin doubt as to theapplicabilityofthe ordinance that person,maysubmittothecityattorneya full written statement ofthefactsandquestions.Thecity attorney shall then render anopiniontosuchpersonandshallpublish these opinions without useofthenameofthe person advisedunlessthe person permits the useofaname. (Ord No 6-99-1680.5 X 3-2-99) Ecftor's note-Ord.No.6-99-1680,§I,adopted 3-2-99,repealed §§8A-Iand8A-2intheir entirety andreplaced them withnew§§ 8A-1 and8A-2.Former§§8A-Iand8A-2pertainedtodeclarationofpolicyand definitions,respectively,and derivedfromOrd.No.634.§§I (I A-1),I (IA-2)adopted Jan...II.1969. Note #I:While the ethics codestillapplies,iftheperson executing thisformisdoingsoon behalf ofafirm with more than I 5 employees,the statement in this section shallbebased solely on the signatory's personal knowledge and he/she is not required tomakean independent investigation astotherelationshipof employees;ifthe firm isapubliclytraded company, the statement inthis section shallbebasedsolelyonthesignatory'spersona)knowledgeand he/she isnotrequiredto make an independent investigation asto the relationship of employees or of those who have a financial interest In the Firm orof the financial interest in the Firmof city employees,appointed officialsorthe immediate family members of elected and/or appointed officialor employee or asto the relationship bybloodor marriage of employees,officers,or directors of the Firm, or ofanyof their immediate familytoany appointed or elected officialsof the City,or to their immediate family members. Member Name Bid Number Bid Name 3 Document(s)found for this bid 9 Planholder(s)found. Cityof South Miami 1TCHTQPR2015-02-0-2015/SK Police Department Communications Area Renovation Supplier Name Address 1 City State Zip Phone Attribut Canyon Construction,Inc.6538 Collins Ave Miami Beach FL 33141 3057638869 1.Hisf 2.Sm< 3.Wo Construction Journal,Ltd.400 SW 7th Street Stuart FL 34994 8007855165 Decon Environmental &Engineering 2652 N.w.31st Ave.Ft.Lauderdale FL 33311 9544858800 l.Sm« 2.Wo Decon Environmental &Engineering Inc.2652 nw 31 ave.FT.Lauderdale FL 33311 9544858800 Humanscale Corporation AB isqft-MAINACCT 4500 Lake Forest Drive Cincinnati OH 45242 8772271680 miami remodeling @additionsJnc 7786 sw86 street (f2-lll)miami FL 33143 7863466834 Spacesaver Corporation AB VendorUnk LLC 12201 Research Parkway Orlando FL 32826 4074010031 l.Srm SoutfrMiami HO Ul»U»ntA&AM;tCUM. SUBMfTTEOTO;OtvOerk NAME: ADDRESS: CITY/STATE: PHONE: MANDATORY PRE-QUOTE MEETING; mmmmmm mmmmmai Quotessubmittedafter10AMontheduedate will notbe accepted unlessotherwisespecified inthequote docum ofa time change.All quotes will besubmitted tothe City Clerics Office ina sealed envelope.The label ontheonthe envelope needs to read as follows: Maria Menendez,CMC 6130 Sunset Drive Miami,Florida 33134 305-663-6339 CITY OF SOUTH MIAMI INVITATION TOQUOTE rTQ0PD2OlS-O2 LUMP SUM PROPOSAL PROJECT: Polite Department Communications Area Renovation ADDRESS:6130 Sunset Drive CfTY/STATE:South Miami,Fl 33143 ISSUE DATE:Tuesday,January 27,2015 E-MAIL:^jf^oiiihrn^mlfl^Kitf. DUE DATE:Wednesday,February 11,2015 at 10AMThursday,February 5,201S at10AM DUE DATE: Maria M.Menendei,CMC 6130 Sunset Drive South Miami,Fl.33143 Project Name:J_8gfi_Lf Must input project name.Iflabeldoes rwt haveall Infomiatton aboveyourquote will notbeaccepted. IN?UrV^CTRfQy(ReMErff?i The QTY'S Insurancerequirements are attached (Exhibit1).Asaconditionofaward,theawardedvendormustprovidea certificateofInsurancenaming the cityasadditionalinsured. AFFIDAVITS REQUIRED WITH SUBMnTALlEMhlblt2i Respondentsmustcompleteandsubmitwithyourquoteaffidavitsprovidedin Exhibit 2. AnyRequestsfor additional Informationorquestionsmustbe Inwriting,emailedby10AMlocal time onFebruary0,2015 tothe attention ofMr.Steven Kullck,PunAasjng Manager at ikullck^southmlamlfl^ov. SCOPE OF SERVICES DESCRIPTION:fToW COMPLETED BY CfTY) |RE^RT0oSCOP^0FSERVir^/,aOTATTAOIE0 """" BtftwAlontybeacceptcdthrttocludeqiicta^ DESCRIrTON OFWORKTOBEPERFORMED OTC^^ ttem Number Rem Description Unit m Amount Refgrte "Scone of Services."fopy Attached LUMP SUM PROPOSAL tu^mm tUMPSUMTQTAll S.&ikfJltJA tor shall be *Contractor shall furnish all materials and equipment necessary tosecure completion of thework.Contractor shall \ compensated according tothequotesubmitted,ContractorIs responsible tosecureallpermitsandshouldbereflected Inthe lump Sumquote.Contractormaychoosetosubmitaquoteon company letterheadbut must beattached to this form. Mandatory Pre-Quota Meeting Is scheduledFebruary 5,201S at 10AMatQtyHallChambers,6130SunsetDrive, South Miami,FL 33143,Deadline to submit Is:February 11,2015 Print/Type Signature: E-mail: Firm Nemo: Address: ttorY £2LLSj1i- ryszr Hit DUCUtlON Of THIS WW COWTITUmTHtUKSHflVQCM,OKIBOf WOt>OS»TO MtOUNDWTHSTttW OFrw PROPOSAL fAOUMTOWJN THB«niQfA»ION WHIMINOlWTttMOVtWIlN A»moMuoHMaumATmsH«u«aamirHiHOMi«HoiM«BMMi«t.mtmiMv.HowtviitiHm»uois«iROi«,AaiffAw us«wwo«uv»wwmi*pposttTOTi«iHWWire©mH.TMomiuouOT WtHIH8MMW»«H>TH,WTTO$t«ViniltITfSINmaT. EXHIBIT 2 AFFIDAVITS AND FORMS SUBMISSION REQUIREMENTS L Respondent's SwornStatementUnderSection 287,I33(3)(A),Florida Statutes,on Attachment #1 "Public Entity Crimes and Conflicts of Interest Affidavit," shall becompletedand provided with die proposal submittal. 2.Neither the indMdual(s)/f)rm,nor any of his/her/its employees shall be permitted to represent anyclientbeforetheCommission or any Committee,department or agency ofthe City,and shall agreenot to undertakeanyother private representation which might createa conflict ofInterestwith die City,The individual(s)/flrrn may notrepresent any Commission member,individually,or,any memberof their family or any business In whichtheCommissionmemberof their family hasan interest 3.All proposals received will be considered public records.TheCity will consider all quotations using suchcriteriaasthe Commission orCity Manager may adopt at eitheroftheirsole discretion.The indlvidua!(s)/f)rm selected will berequiredto enterintoa formal agreement withthe City ina form satisfactory totheCity,prior tothe execution of which theCity shall reserve all rights,including therightto changeits selection. 4.Respondent's Attachment #2 "Drug FreeWorkplace19 form shall be completed and provided with the proposal submittal. 5.Respondent's Attachment #3 "No Conflict of Interest/Non Collusion Affidavit/1 shall be completed and provided withthe proposal submittal 6.Respondent's Attachment #4 "Acknowledgement and Conformance with OSHA Standards/9 shall be completed and provided with the proposal submittal.s 7.Respondent's Attachment #5 "Related Party Transaction Verification Form99 shall be completed and provided with the proposal submittal. *ifrmSJ.WW Page1 of 10 SCOPE OF SERVICES "South Miami Police Department Communications Area Renovation9 'lump Sum Proposal" TheCityof South Miamiis seeking quotations from experienced and capable parties to remove existing open shelvingunits,countertops,desk drawers and two mailbox areas located in the South Miami Police department's Communications Room located at 6130Sunset Drive,South Miami,FL 33143, Thework performed by the Respondent will consistof furnishing alllabor (including subcontractors),machinery,tools,means of transportation,supplies,equipment,materials, permits,disposalof materials and services necessaryto perform the followingWork and should bereflected In Respondents lump Sum Quote.Permit feesarewaivedforpermitsissuedby the City of SouthMiami.Permit fees from other government entities,if required,shall be the reasonability of the Respondent however,inallcases;itis the responsibility of Respondents to secure anyandall permits that maybe required for this project. The Contractor is responsible for the following: New Open Shelving Units: Removalofexisting shelving and installation ofnewshelving units.Materials quoted shall be plywood with Formica overlay,no exceptions. New Counter Tops and Desk Drawers: Removalof existing counter tops In all areas includingdesk drawers and installation of new counter tops and desk drawers.Alt related hardware shallbe included,including but not limitedto,latches,screws,nuts,bolts,pulls^knobs, etc,including allrelated hardware to open and close the drawers.Materials quoted shall be plywood with Formica overlay,no exceptions. New Mailboxes: Provide mailboxes with multiple slots,7 rows with 8 sections in each row containing a slot measuring 3"hx 8.5"w for the Primary area.The Secondary area contains slots with the same dimensions however with 4 rows with 5 sections in each row. All work shallbe performed during the followinghours;Monday-Fridayfrom6:00 AM-5:00 PM,andall furniture to be installedmustbebuilt offsite andbrought to ourlocationreadyto Install to minimize downtime in the Police Communication work area. i SoutlWliaiTii fHi Cm Of fKASANT UVtNG ADPENDMMNo.#| Profect Name:Police DepartmentCommunications Area ITQNa PD20I5-02 Date:February 5,2015 Sent Fax/E-mall/webpage This addendum submission is issued to clarify,supplementand/or modify the previously issued Solicitation,and is hereby made part of the Documents,Ail requirements ofthe Documents not modified herein shall remain in Ml force andeffectas originally set forth.It shall be die sole responsibility ofthebidder to secureAddendumsthatmaybeissuedfora specific solicitation. Question tf I; Is there acompletiontimefortheworktobe completed? Answer to Question #1: The CommunicationsAreaisa 24/7 operationanditistheintentionfortheworicto becompletedina two(2)(fay period;one(I)day for tear-down and,one(I)dayfor installation.It Is recommended die contractor build die furniture off-site and scheduled atimeanddate for Installation with die Cit/s Project Manager,(South Miami's Police Department's Communications Supervisor.),hereinreferred to as "Project Manager," Are the mailslotsoutside of the Communications Area included intothe "Scope of Services?" An*W*«r tff Ol4fffl1^rtl#^: Yes,die mailslots are includedandare fisted intheScope of Services as "New Mailboxes." Question #3: Areyouopentoanew desiyi tothe existing shelving,countertopsanddesk drawers? Answer to Question #3 For the purposes of preparing your quotation,the existing design will apply.Aftera contractor has been awarded theproject,minimal design changes arepossiblebutcannotexceedthecontractors "LumpSum Proposal"and,mustbe approved bythe Prefect Manager* & Date: f7\ Southr Miami tl K tatV OF PLEASANTIIVINO Pre-Bid Conference Sign-In Sheet February 5,2015 ITQ Title:Police Dept.Communications Area Renovation ITQ No.: Please Print Clearly PD2015-02 Name/Title Company Name/K-mail Address Telephone No. D £cort gt)t/m*#»**w/*f -3*iJ &free***Lo*»/j^r ""^SSL ,>_.*%T~*>"~irz '\F3F3 (__r"A P «~^<_!/»-/»(3*r mw7f7'/ t^/lAnl<*ti I PA O*"<-<«/tf*•t 0at— ;—->-*-,-—''.,M. fffl|§§|p|^gjfe 'Sd^aZ^.'f,I v*Jti6m£k£iA* W^PC He&UQQ^MftSO ^C S-5r^*r^ar^.6 8 10 ii X:\Purchasing\Templates\Pre Bid Meeting\Pre-BldMeetingSign-In Shcetdoc QlJesJtjonM: Willthecontractorbe responsible for painting and touch-up ofthe walls? Answer to QMeMfoii#4: No,theCity will be responsible for repainting and touch-up.Ifthere is significant damageto the walls andgeneralareascausedbythecontractor,the Project Manager will makethe determination ifthe contractor isresponsible to repairthe damage atnocosttotheCity. Question #S Is thevisitor'slobby entrance tothe Police Departmentandthecountertop included intotheScopeof Services? Answer to Question #5: Yes,the visitor's lobbyentranceandcountertopunder the protective glass is included into the Scope of Services.Photographs are included ofthisareaandareapartof Addendum No.I.Thebullet-proof glass will notbe removed sothe counter top is nottobe replaced*This counter top will be sanded,If necessary,and die contractor will "Re-Formica"tomatch the samematerialandcolorasinstalled inside the Communications Area. The following estimated dimensions for the visitor's lobby entrancetothe Police Departmentare provided below: •Counter Top:90 W L&2 Vt H (Photo No.I); •Pass-throughwindowand counter top is:13 ViH D(PhotoNo.2); •Right-side Counter:11/4"D (Photo No.3); •Left-sideCounter:11/4"D (Photo No.4); •Trjrm I'HxW'D •Left-side:14 Vi L(PhotoNo.5); •Reside ISW'L (Photo No.*) Note:The measurements provided in the Scope of Services are estimated,does not represent a firm commitment and should be used for planning purposes only.The contractor is responsible for their own measurements. QMe$tJQn#fr: Howmanyaccesspointstothe Communication Area exist? Answer to QM^tion #fr Three access points exist (I)Visitor's Lobby Entrance;(2)Parking Lot Entrance;(3)Sally PortCovered Entrance*The City*s Project Manager will coordinate entry points with thecontractor during the project Isafloor plan ofthe Communications Area available? Answer to Question #7; YesattachedtoAddendumNo.I,isafloorplanoftheentirefirst (Ist)floorandCommunications Area. Question #fr Does the Cityrequireaspecific color for the new Formica? Answer to Question #9 The City's Prefect Manager will selectcolors,textures,etc.,aftera contractor has been awardedthe project Thecontractor shall presentcolorandtexture options,if available,totheProject Manager that doesnotexceed the contractors "Lump SumProposal." IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION. j&igSppiVS^psJBjrif?:^? PHOTOGRAPHS: lisrrOR's lobby area 11 FLOOR PLAN: Ist FLOOR &COMMUNICATIONS AREA "-'"""••^^$3.c.r £„___?'j^*,%^^~%#%:~"-1- Attachment #1 Public Entity Crimes and Conflicts of Interest Pursuant tothe provisions of Paragraph (2)(a)ofSection 287.1 33,Florida StateStatutes -"A person or affiliate whohasbeen placed onthe convicted vendor list following aconvictionfora public entitycrimemaynotsubmita Bid onaContracttoprovideanygoodsorservicestoa public entity,maynotsubmita Bid onaContractwitha public entityfortheconstructionor repair ofa public building or public work,maynotsubmitbidson leases of real propertytoa public entity,maynot be awardedtoperformworkasaContractor,supplier,Subcontractor, or Consultantundera Contract withany public entity,andmay not transactbusiness wfth any public entityinexcessofthethresholdamount Category Twoof Section 287.017,Florida Statutes,forthirtysix(36)monthsfrom the dateof being placedontheconvictedvendor list". Theawardofanycontract hereunder Is subjecttotheprovisionsofChapter 112,Florida State Statutes.BIDDERS must disclosewiththeir Bids,thename of anyofficer,director,partner, associate oragentwhoisalsoanofficeroremployeeoftheCityofSouth Miami orits agencies. SWORN STATEMENT PURSUANT TOSECTION 287.133 (3)(a), FLORIDA STATUTES.ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I.This sworn statement Is submitted to city of south miami [print name of the public entity] by FRANK J.FONSECA.P.E.PRESIDENT [print individual's name and tide] for LEADEX CORPORATION [print nameofentity submitting swornstatement] whose business address Is 2601 SW69THCT. MIAMI,FL 33155 and (If applicable)its Federal Employer Identification Number (FEIN)Is 65-0170950 (If the entity has no FEIN,include the Social Security Number ofthe individual signing this sworn statement:-j 2.I understand that a "public entity crime"as defined In Paragraph 287.133 (l)(g),Qedda Statutes*means a violation of any state or federal law by a person with respect to and direcdy related tothe transaction of business with any public entity or with an agency or political subdivision of any other state orofthe United States,including,butnot limited to,any bid or contract for goods or services tobe provided to any public entity or an agency or political subdivision of any otherstateorofthe United States and Involving antitrust,fraud,theft,bribery,collusion,racketeering,conspiracy,or material misrepresentation. 3.I understand that "convicted"or "conviction"as defined in Paragraph 287.133 (l)(b), Pftrlda Stages,means a finding of guilt ora conviction ofa public entity crime,with or Page 2 of10 without an adjudication of guilt,in any federal or state trial courtof record relating to charges brought by indictment or information after July I,1989,as a result ofa jury verdict,non-jury trial,orentryofa plea of guilty ornolocontender. 4.I understand that an "affiliate"as defined in Paragraph 287.133 (l)(a),Florida Statutes, means: (a)A predecessor or successor ofa person convicted ofa public entity crime;or (b)Anentityunder the controlofany natural personwhoisactiveinthe management oftheentityandwho has beenconvicted of a public entitycrime.The term "affiliate"includes those officers,directors,executives,partners,shareholders, employees,members,andagents who areactiveinthe management ofan affiliate.The ownershipbyonepersonofshares constituting a controlling interestinanyperson,ora pooling of equipment orincomeamongpersonswhen not for fair market valueunder anarm'slengthagreement,shall bea prima facie casethatonepersoncontrolsanother person.Apersonwho knowingly entersintoajointventurewithapersonwhohas beenconvictedofa public entitycrimein Florida during the preceding 36months shall be considered an affiliate. 5.I understandthata "person"asdefinedin Paragraph 287.133 (l)(e),Florida Statutes, meansanynaturalperson or entityorganizedunder the lawsofany state orof the United Stateswiththe legal powertoenterintoa binding contractandwhichbidsor applies to bidoncontractsforthe provision of goodsorservicesledbyapublicentity, orwhich otherwise transactsor applies to transactbusinesswithapublicentity.The term "person"includes those officers,directors,executives,partners,shareholders, employees,members,andagents who areactivein management of an entity. 6.Based on information and belief,the statement which I have marked below is true in relation to the entitysubmittingthis sworn statement.[Indicate which statement applies.)/ \S Neithertheentity submitting thisswornstatement,noranyofits officers, directors,executives,partners,shareholders,employees,members,oragentswhoare activeinthemanagementoftheentity,norany affiliate of theentityhasbeen charged withandconvictedofa public entitycrimesubsequentto July 1,1989. Theentity submitting thisswornstatement,oroneormoreofits officers, directors,executives,partners,shareholders,employees,members,Or agentswhoare activeinthe management of theentity,oran affiliate oftheentityhasbeen charged with andconvictedofa public entitycrimesubsequentto July I,1989. Theentity submitting thissworn statement,oroneormoreofits officers, directors,executives,partners,shareholders,employees,members,oragentswhoare activeinthe management oftheentity,oran affiliate oftheentity has been charged with andconvictedofa public entitycrimesubsequentof July I,1989.However,there has beena subsequent proceeding before a Hearing Officer ofthe State of Florida,Division of Administrative Hearings and the Final Orderenteredbythe Hearing Officer determinedthatitwasnot in the public interestto place theentity submitting this swornstatementontheconvictedvendorlist {attach acopyofthe final order.] Page3 of 10 Cmtfouatfofl ofAttacfonem#2 ftibflc finny Crimes end Congas I UNDERSTAND THAT THE SUBMISSION OF THISFORM TO THE CONTRACTING OFFICER FOR THE PUBUC ENTITY INDENTIFIED IN PARAGRAPH I (ONE)ABOVE IS FOR THAT PUBUC ENTITY ONLY.AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED.I ALSO UNDERSTAND THAT I AMREQUIRED TO INFORMTHEPUBUC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDEDIN SECTION 287.017.FLORIDA STATUTES.FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED INTHISFORM. /*Sworn co and subscribed before me this /•/tT day of FebrlOQ«*-i *20 /_£ j_Personally known or Produced Identification Notary Public -State of Florida Mycommission expires (Printed,typedor stamped commissioned Form PUR 7068 (R«v.06/11/92) Page 4 of 10 ATTACHMErTr#2MDRUoFw!e Workplace" Whenevertwoormore Bids which are equal with respect to price,quality and service are received bythe State of byany political subdivisions for the procurement of commodities or contractual services,aBid received from a business that certifies that It has Implemented a drug-free workplace program shall be given preference inthe award process.Established procures far processing tie Bids will be followed If none of the tied vendors have a drug-free workplace program.In order to have a drug-free workplace program,a business shad: I.Publish astatement notifying employees that the unlawful manufacture,distribution, dispensing*possession,or useofa controlled substance Is prohibited In the workplace and specifying the actions that will betaken against employees for violations of such prohibition. Z Inform employeesaboutthe dangers of drug abuse In the workplace,the business* policy of maintaining a drug-free workplace,any available drug counseling,rehabilitation, and employee assistance programs,and the penalties thatmaybe Imposed upon employeesfordrugabuse violations. 3.Give each employee engaged In providing the commodities or contractual services that are tinder Bid acopyofthe statement specified In Subsection (I), 4.In thestatement specified in Subsection (I),notifythe employees,that,asa condition of working on tite rommodW^or contractual services thatareunder Bid,theemployee will abide bythetermsofthe statement end will notify the employer of any conviction of,or plea of guilty ornolo contender to,any violation of Chapter 893 orof any controlled substancelaw of the United States oranystate,fara violation occurring in the workplace nolaterthan five (5)days after such conviction. 5.Impose a sanction on,or require the satisfactory participation In a drug abuse assistance or rehabilitation program,If such Is available inthe employee's community,by any employee whoisso convicted. 6.Hake agood faith effortto continue to maintain a drug-free workplace through implementation of thissection. Asthe person authorized to sign the statement,I certify thatthis firm complies fully with the aboverequirements. PROPOSER'S Signature:_ Print Name:FRANK J Date: Page5 of 10 ATTACHMENT#3 "NO CONFLICT OF INTEREST/NON COLLUSION AFFIDAVIT" Submitted this If ifavof P^JArV&y .20/$*~ The undersigned,as BJdder/Propostr,declares thatthe only persons Inrjerested in this RFP are named herein:thatnoother person hasany Interest inthis RFP orinthe Contract to which this RFP pertains; tint this response is made without connection or arrangement with any other person,*and that this response Is In every respect fair and made in good faith,without collusion or fraud. The Bidder/Proposer agrees IT this responte/tubmisslon is accepted,toexecutean appropriate CITY document forthe purpose of establishing a formal contractual relationship betweenthe Bidder/Proposer and the CITY,for the performance of all requirements to which the response/submission pertains. The Bidder/Proposer statesthat this response Is based upon the documents identified bythe following number:Bld/RFP The full-names and residences of persons and firms interested In the foregoing bid/proposal,as principals,areas follows: .EADEX CORPORA!ION 2601 SW69THCT,MIAMI FL 33155 The Bidder/Proposer further certifies that this response/submission compiles with section 4(e)of die Charter oftheQtyof Miami,Florida,that;to tha bett of It,knowledge «nd belief,no Commlwloner, Mayor,or other officer or employee of die CfTY has an Interest directly or bufirecdy In the profits or emoluments ofthe Comract,(eb,workor service to which Che response/submission pertains. Sgnature: Primed Name:fraJ FONSECA.P.E TWe:PRESIDENT Telephone:305-266-2028 Company Name LEADEX CORPORATION ContffiiietfBft ofAOttdmmmNo CcnftiaoflnterlNon-Caltutlon Cert/fcotfon Page 6 of 10 NOTARY PUBUC: STATE OF FLORIDA COUNTYOP dade ,/*.Thejorefflolng Instrument was acknowledged before me thisif 'day of T±i/l44M*i4 .20/5"fay FRANK J.FONSECA.PE. person whose signature is being notarized)whois SEAL KDRO JQMKZ MYCOMMI3310NIFF134737 EXPIRES:JUy 7,2011, .(name of i/^iPersonally known eo me,or Personal Identification: Type of Identification Produced Old take an oath,or __j/^DId Not take an oath. (NameofNotary Public Print,Stamp or type as< FAILURE TO COMPLETE.SIGN.ft RETURN THiS FORM MAY DiSOUALIPY YOUR RESPONSE A Attachment#4 "Acknowledgement and Conformance with OSHA Standards" TO THE CITY OF SOUTH MIAMI Wfc LEADEX CORPORATION ,(Nameof Contractor),hereby acknowledge and agree that as Contractors forthis Solicitation,as specified have thesole responsibility for compliance with all die requirements ofthe Federal Occupational Safety and Health Actof 1970s and ail State and local safety and healdi regulations,and agree to Indemnify and hold harmless due City ofSouth Miami against any and all liability,claims,damages,losses andexpenses they mayincur due tothe faHure of (subcontractor's names): none tocomplywithsuchactor regulation. CONTRACTOR LEADEX CORPORATION Witness M.... BY: NMrtOgfANK J.FONSECA,P.E. EWDEN"PRESIDENT Title E&1LURETO COMPLETE,SIGN,ft RETURN THIS FORM HAY DISQUALIFY YOURRESPOUSi: Page8 of 10 ATTACHMENT #5 ''RELATED PARTY TRANSACTION VERIFICATION FORM" I Fl2<?"l£-J fort S£€rcj .individually and on behalfof &G4P*J-tO^OmffO^ f FirmM)have Name of fapresentative Company/VendorlEntiiy read theCityof South Miami ("City^'s Code of Ethics, Section 8A-I ofthe Cit/s Codeof Ordinances and i hereby certify,under penalty of perjury that tothe bestofmy knowledge,informationand belief: (1)neither I northe Firm have any conflict of interest (as defined in section 8A-I)with regard tothe contract or business that I,artdter theRrm,am(are)about to perforntfor,orto transact with,the Clty.and (2)neither I norany employees,officers,directors ofthe Rrm,nor anyone who has a financial interest greater than 5%inthe Rrm,has any relattve(s),asdefinedInsection 8A4,who is an employee erf the City orwho is(are) an appointed or elected official ofthe Qty,or who is(are)a memberof any public bodycreatedbythe Qty Commission,i.e.,a boardorcommitteeoftheCity[See Note #1 below],and (3)neither I northe Rrm,noranyonewhohasa financial Interest greater than 5%intheRrm,noranymemberof those persons'immediate family (i.e.,spouse,parents,children,brothersand sisters)has transacted or entered into anycontract(s)with the Cityorhasa finandal interest,director indirect,inanybusinessbeingtransacted with the city,or With any personor agency actingter the city«otherthanas follows: rrp/Y-*(if necessary usea separate sheetto supply additional information that will not fitonthis line butmake reference on thelineaboveto die separate sheet,i.e.,"see attached additional information"andmakereferencetothis documentandthis paragraph ontothe additional sheetwhich additional sheetmustbe signed underoath).[See Note#l below];and (4)noelectedand/orappointed official oremployeeoftheCityofSouth Miami*oranyoftheirimmediate family members (i.e.,spouse,parents,children,brothersandsisters)hasa financial interest,directly or indirectly,in the contractbetweenyouand/oryourRrmandtheCityotherthanthe following individuals whoseInterestisset forth following their use a separate names:*yr ** c?fY 40^^(|f necessary use aseparate sheetto supply additional Information that will not fit onthislinebutmake reference onthelineabovetothe separate sheet,i.e.,"see attachedadditional Information**andmakereference to thisdocumentandthis paragraph ontothe additional sheet which additional sheet must be signed under oath).The names of all City empbyees and thatof all elected and/or appointed cityofficials or board members,whoown,directly or indirectly,an interest of fivepercent (5%)or more of the totalassets of capital stock Inthefirmareas follows: /YQ/r<&~-(if necessary usea separate sheetto supply additional information that will notfiton this line but make reference on the line above tothe separate sheet,i.e.,"see attached additional information''andmakereference tothis documentand this paragraph ontothe additional sheet which additional sheetmustbe signed underoath).[See Note #1 below] (5)Iandthe Firm further agree nottouseorattempttouseany knowledge,property orresource which may cometous through our position of trust or through our performance ofour duties underthetermsofthe contract with the City,to secure a special privilege,benefit,or exemption for ourselves,or others.We agree that we may not disclose oruse information,not available to members ofthe general public forour personal gain or Note#I:Whiletheethicscodestill applies!If thepersonexecuting thisformi$doing so onbehalfofafirm with morethan IS employees,thestatement In this section shall be basedsolelyonthe signatory's personal knowledge andhe/shet$not requiredtomake an Independent Investigation astothe relationship ofemployees;if the firm Isa publicly tradedcompany, the statement Inthis sectionshallbebasedsolelyonthe signatory's personal knowledgeand he/she isnotrequiredtomake anindependent Investigation astotherelationshipofemployeesor of thosewhohave a financial Interest In the Firm or of the financial Interest In lite Firm of dty employees,appointedofficials orthe Immediate familymembers ofelectedand/or appointed official oremployeeorastothe relationship by blood or marriage of employees,officers,or directors ofthe Firm, or ofanyoftheir immediate familytoanyappointedorelected officials of the City,ortotheirimmediate family members. benefitorforthe personal gain orbenefitofanyother person or business entity,outsideofthe normal gain or benefit anticipated throughthe performance ofthecontract. (6)I and the Rrm hereby acknowledge thatwe have not contracted or transacted any business with theCityor any person or agency acting for theCity,and thatwe have not appeared in representation ofany third party before any board,commission or agency oftheCitywithinthepasttwo years otherthanas follows: Pr Q ftQ^*(if necessary use a separate sheet to supply additional information thatwillnot fit onthislinebutmakereferenceonthelineabovetotheseparatesheet,i.e„ "see attached additional information"andmakereferencetothis document andthis paragraph ontothe additional sheet which additional sheet must be signed under oath).f i (7)Neither I noranyemployees,officers,ordirectorsoftheRrm,noranyoftheirimmediate family (i.e.,asa spouse,son,daughter,parent,brotherorsister)isrelatedbybloodor marriage to:(i)anymemberof the City Commission;(ii)anycity employee;or (Hi)any memberofanyboard or agency oftheCityotherthanas follows: fY O (V *£—(if necessary usea separate sheetto supply additional informationthatwill not fitonthislinebutmakereferenceonthelineabovetotheseparate sheet,i.e.,"see attached additional information"andmakereferencetothis document andthis paragraph ontothe additional sheetwhich additional sheetmustbe signed underoath).[See Note #I below];and. (8)No Other Firm,noranyofficersordirectors of thatOther Firm or anyonewhohasa financial Interestgreater than5%inthat Other Firm,noranymemberofthosepersons'immediate family (i.e.,spouse,parents,children, brothersand sisters)noranyofmy Immediate family members (hereinafter referred toas "Related Parties")has respondedtoa solicitation by theCity In which I ortheRrmthat I representoranyonewhohasa financial interest greater than 5%In theRrm,oranymemberofthose persons'immediate family (i.e.spouse,parents, children,brothersandsisters)havealsoresponded,other thanthe following: .(Ifnecessaryuseaseparate sheet tosupply additional information that will notfitonthislinebutmakereferenceonthelineabovetotheseparate sheet,he.,"see attached additional information"and make reference tothis document and tills paragraph ontothe additional sheet which additional sheetmustbe signed under oath),[while the ethics code still applies,ifthe person executing this form is doing soon behalf ofa firm whosestockis publicly traded,the statement inthis section (8)shall be based solely on the signatory's personal knowledge and he/she isnot required tomakean independent investigation intotheOther Firm,orthe Firm he/she represents,astotheir officers,directors or anyone having a financial interestinthose Firms oranyoftheirany member ofthose persons'Immediate family.] (9)I and the Firm agree thatwe are obligated to supplement this Verification Form and inform the City of any change In circumstances that would change our answers to this document Specifically,after the opening of any responsestoa solicitation,I iand the Firm havean obligation tosupplementthis Verification Form withthe name of all Related Parties who have also responded tothe same solicitation and to disclose the relationship ofthose parties to meand the Firm. (10)A violation ofthe City's Ethics Code,the giving of any false information orthe failure to supplement this Verification Form,may subject meorthe Firm to Immediate termination ofany agreement withthe City,and the imposition ofthe maximum fine and/or any penalties allowed by law.Additionally,violations may be considered by and subject to action bythe Miami-Dade County Commission on Ethics.Under penalty of perjury,Ideclare that I Note #I:Whiletheethics code stiil applies,ifthepersonexecutingthis formisdoingsoonbehalfofa firm with morethan IS employees,thestatementIn this section shall be based solely onthe signatory's personal knowledge and he/she Is not required to make an Independent Investigation as tothe relationship of employees;Ifthe firm Is a publicly traded company, thestatement In this section shall be based solelyonthe signatory's personal knowledge andhe/shets not required tomake anIndependent Investigation as to the relationship ofemployeesorofthosewhohavea financial Interest In theFirmorof the financial interestin the Firm of dty employees,appointed officials orthe Immediate family membersofelectedand/or appointed official oremployeeorastothe relationship by bloodor marriage of employees,officers,or directors ofthe Firm, orofanyoftheirImmediate family toanyappointed or elected officials ofthe City,ortotheirImmediate family members. have made a diligent effortto investigate the matters to which I am attesting hereinabove and thatthe statements made hereinabove are tnie and correcttothebestofmy knowledge,information and belief. Signature:^£^/h^^ Print Name *TOfe:/P/Z <?rYM V?<FQfVpe ct?f?&&£ Date:&&//fS> ATTACHED: Sec 8A-I -Conflictof interest and codeof ethics ordinance. Municode Page I0f4 Sec*8A-I.-Conflict of interest and code of ethics ordinance. (a)Designation. This section shall be designated andknown as the HCity ofSouth Miami Conflict of Interest and Codeof Ethics Ordinance.11 This section shall be applicable to all city personnel as defined below,and shall also constitutea standard of ethical conductand behavior for all autonomous personnel,quasi-judicial personnel,advisory personnel and departmental personnel.The provisions of this section shall beapplied ina cumulative manner.By wayof example,and notasa limitation,subsections (c)and (d)may be applied tothesame contract or transaction. (b)Definitions.For thepurposesofthissection the following definitions shall be effective: (1)Theterm "commission members"shall refertothe mayor and the members ofthecitycommission. (2)Theterm "autonomous personnel"shall refertothe members of autonomous authorities*boards and agendes, suchasthedty community redevelopment agency andthe health facilities authority. (3)Theterm wquas»-judidal personnel*shall refertothe members ofthe planning board,the environmental review and preservation board,thecode enforcement board and such other individuals,boards and agencies ofthecityas perform quasi-judicial functions. (4)Theterm "advisory personnel11 shall refer to themembers of thosecity advisory boards andagendeswhose sole or primary responsibility istorecommend legislation orgiveadvicetothecity commission. (5)Theterm "departmental personnel11 shall refertothecity derk>thecitymanager,department heads,thecity attorney,and all assistants to thecityderk,city manager and dty attorney,howevertitled. (6)Theterm "employees*shall referto all other personnel employed bythe city, (7)Theterm "compensation1*shall refertoanymoney,gift,fever,thing of value or financial benefit conferred,or to be conferred,In return for services rendered or to be rendered. (8)Theterm "controlling finandal interest"shall referto ownership,directly or Indirectly,oftenpercentormore of the outstanding capital stock in any corporation oradirector Indirect interest often percentormoreina firm, partnership,orother business entityatthetimeof transacting business with thecity. (9)Theterm "immediate family"shall refertothespouse,parents,children,brothersandsistersoftheperson involved. (10)Theterm Vansact any business"shall refertothe purchase orsalebythecityof spedfic goodsor services for consideration andtosubmittingabid,a proposal Inresponse to a RFP,a statement of qualifications In response toarequestbythe city,orenteringintocontract negotiations forthe provision onanygoodsor services, whichever first occurs* (c)Profi/oftion on transacting business with the dty. Note #It While the ethics codestillapplies,If thepersonexecutingtillsform Is doingsoonbehalfofa firm with morethan 15 employees,the statement in this sectionshall tie basedsolelyon the signatory'spersonalknowledgeand he/she Isnot required to makeanindependent Investigation asto the relationship ofemployees;If thefirm Is a publicly tradedcompany, the statement in this section shallbebased solely en the signatory's personal knowledge and he/she Is not requited to make an independent investigationas to the relationship ofemployees or of those who haveaflnanclal interest in the Firm orof timiWictalthtemtlntheFfrmofcfy appointedofficial oremployeeorastothe relationship bybloodor marriage ofemployees,officers,ordirectorsofthe Firm, or ofanyoftheir Immediate familytoanyappointedorelectedoffidalsofthe City,ortotheir Immediate family members. Noperson included inthetermsdefinedin paragraphs (b)(1)through(6)andin paragraph (b)(9)shall enter into anycontractor transact any business inwhichthat person oramemberoftheimmediate family hasa financial interest,directorindirectwiththecityoranypersonor agency acting forthecity,andany such contract, agreementorbusinessengagement entered m violation ofthissubsection shall renderthetransactionvoidable. Willful violation of this subsection shall constitute malfeasance in office and shall affect forfeiture of office or position.Nothing inthissubsection shall prohibitormake illegal: (1)Thepaymentoftaxes,special assessmentsorfeesfor services providedbythecitygovernment; (2)The purchase ofbonds,anticipation notesorother securities thatmaybeissuedbythecitythrough underwriters ordirectlyfromtimetotime. Waiver of prohibition.Therequirementsofthissubsectionmaybewaivedfora particular transactiononlybyfour affirmative votes of thecitycommissionafterpublichearingupon finding that: (1)Anopen-to-allsealedcompetitiveproposalhasbeensubmittedbyacitypersonasdefinedin paragraphs (b)(2), (3)and (4); (2)The proposal has beensubmittedbyapersonor firm offering serviceswithinthescopeofthepracticeof architecture,professional engineering,orregistered land surveying,asdefinedbythelawsofthestateand pursuanttotheprovisionsof the Consultants'Competitive NegotiationAct,and when the proposalhasbeen submitted byacitypersondefinedinparagraphs(b)(2),(3)and(4); (3)Thepropertyorservices to beinvolvedintheproposedtransactionareuniqueandthecitycannot avail itself of suchpropertyorservices without enteringatransactionwhichwouldviolatethissubsectionbut forwaiverofits requirements;and (4)That the proposed transaction willbein the best interest of the city. Thissubsection shall be applicable onlytoprospective transactions,andthecitycommissionmayinnocaseratifya transaction entered in violation of this subsection. Provisions cumulative.Thissubsection shall betakentobecumulativeand shall notbe construed to amendorrepeal any other lawpertaining to the same subject matter. (d)Further prohibition on transacting business with the city. Noperson included inthetermsdefinedin paragraphs (b)(1)through(6)andin paragraph (b)(9)shall enterinto any contract ortransactanybusinessthrougha firm,corporation,partnershiporbusinessentityinwhichthat personoranymemberoftheimmediate family hasa controlling financial interest,director indirect,withthecity oranypersonoragencyactingforthecity,andanysuchcontract,agreementorbusinessengagement entered in violationofthissubsection shall render the transaction voidable.The remaining provisionsofsubsection(c)will alsobe applicable tothissubsectionasthoughincorporatedbyrecitation. Additionally,noperson Included inthetermdefinedin paragraph (b)(1)shall voteonor participate inanywayin anymatterpresentedtothecitycommissionifthatpersonhasanyofthe following relationships withanyofthe personsorentitieswhichwouldbeormightbedirectlyorindirectlyaffectedbyanyactionofthecitycommission: (I)Officer,director,partner,ofcounsel,consultant,employee,fiduciary or beneficiary;or (2)Stockholder,bondholder,debtor,orcreditor,ifinanyinstancethetransactionormatterwouldaffectthe persondefinedin paragraph (b)(1)inamannerdistinctfromthemannerinwhichitwouldaffectthepublic generally.Anyperson included inthetermdefinedin paragraph (b)(I)whohasanyofthe specified relationships orwhowouldor might,directlyor indirectly,realize aprofitbytheactionofthecitycommission shall notvoteon or participate In any way in the matter. (E)Gifts. (l)Defmhion.Theterm "gift"shall refertothetransferof anything ofeconomic value,whether intheformof money,service,loan,travel,entertainment,hospitality,itemor promise,orinanyotherform,without adequateand lawful consideration. (2)Exceptions.Theprovisions of paragraph (e)(1)shall notapplyto: a.Political contributions specifically authorizedbystate law; Note U I:Whiletheethicscodestillapplies,if the personexecutingthisformisdoingsoonbehalfofafirm with more man IS employees,the statement inthissectionshallbebasedsolelyonthe signatory's personalknowledgeand he/she Is not requiredtomakeanindependentinvestigationastothe relationship ofemployees;ifthe firm is a publicly tradedcompany, the statement in this sectionshallbebasedsolelyonthesignatory'spersonalknowledgeandhe/she Is notrequiredto make an independent investigationas to therelationship of employees or of those whohavea financial Interest intheFirmorof the financial interest intheFirmofcityemployees,appointed officlats ortheimmediatefamily members ofelectedand/or appointed official oremployeeorastotherelationshipbybloodor marriage ofemployees,officers,ordirectorsofthe Firm, or ofany oftheirimmediate family toanyappointed or elected officials oftheCity,ortotheirimmediate family members. /J b.Gifts from relatives or members of onefs household,unless the person isa conduit on behalf ofathird party to the delivery ofagiftthat is prohibited under paragraph^); c.Awardsfor professional or dvic achievement; d.Material such asbooks,reports,periodicals or pamphlets which are solely informational orofan advertising nature. (3)Prohibitions.Apersondescribedin paragraphs (b)(1)through(6)shall neithersolicitnordemandanygiftIt Is also unlawful foranypersonorentitytooffer,give or agree to give toanyperson Induded intheterms defined In paragraphs (b)(1)through (6),orfor any person included intheterms defined in paragraphs (b)(1)through (6)to acceptor agree toacceptfromanotherpersonor entity,anygiftforor because of: a.An official public action taken,ortobe taken,or which couldbe taken,oran omission or failure totakea public action; b.A legal dutyperformedortobe performed,orwhichcouldbe performed,oran omission or fellure to perform alegalduty; c.A legal dutyviolatedor to be violated,orwhich could beviolatedbyanypersonindudedin the termdefinedin paragraph (b)(1);or &Attendanceorabsencefroma public meetingatwhich official action is to betaken. (4)Disclosure,Any person Included In theterm defined in paragraphs (b)(1)through (6)shall disclose anygift,or series of gifts from anyone person or entity,having a value In excess of $25.00.The disclosure shall bemadeby filing acopyofthedisclosureformrequiredbychapter 112,RoridaStatutes,for "local officers"withthecity derk simultaneously withthe filing oftheform with the derk of thecountyandwiththe Rorida SecretaryofState. (f)Compulsorydisclosure by employees affirms doingbusinesswith tfie dty* Should any person indudedintheterms defined in paragraphs (b)(1)through (6)be employed bya corporation, firm,partnership or business entity in whichthat person orthe immediate family doesnothavea controlling financial Interest,and should the corporation,firm,partnership or business entity have substantial business commitments toor from the city or any dty agency,orbe subject to direct regulation bythe dty or a dty agency, thentheperson shall file aswornstatement disclosing such employmentand Interest withthe derk of the dty, (g)Exploitation of officialpositionprohibited. Noperson included inthe tarns defined In paragraphs (b )(I)through (6)shall corruptlyuseor attempt tousean offidal position to secure special privileges or exemptions for that person or others. (h)Prohibitiononuse ofconfidential Information. No person induded in the terms defined in paragraphs (b)(1)through (6)shall accept employment or engage In anybusinessor professional activitywhich one might reasonably expectwouldrequireorinduceoneto disclose confidential information acquired byreasonofan official position,nor shall that person in feet ever disclose confidential information garnered or gained through an official position withthedty,nor shall that person ever usesuch Information,directly or indirectly,for personal gain or benefit (i)Conflicting employment prohibited. Noperson induded intheterms defined In paragraphs (b)(1)through (6)shall acceptotheremploymentwhich would impair Independence of Judgment In the performance of any public duties. Q)Prohibition on outside employment. (I)No person included inthe terms defined in paragraphs (b)(6)shall receive any compensation for services as an officeroremployeeof the cityfromanysourceotherthanthe dty,except as maybepermittedas follows: a.Generally prohibited No full-time cityemployee shall accept outside employment,either incidental,occasional or otherwise,wheredtytime,equipmentor material istobeusedorwheresuchemploymentoranypartthereof Is tobeperformedon dty time. Note*h While theethicscodestill applies,if the pewon executing thUferm Is doingsoonbehalfofafirm witisrnoi^than IS employees,fte statement In tiib section shall to reqiiiradtomakeanbtdependent tit*stetement In this section shaH bebased solely anIndependent investigate as tether^(those whohavea financial Interest In theRrmorof the ftiafictt interest to appointedoffidalor emptoyee was tothe relatiomh^ orofanyoftheir Immediate family toanyappointedorelected officials ofthe City,ortotheirimmediate family members. b.When permitted.A full-time cityemployeemayaccept incidental or occasional outsideemploymentsolongas suchemploymentisnot contrary,detrimental or adverse totheinterestofthecityoranyofitsdepartmentsand theapprovalrequiredinsubparagraphc.isobtained. c.Approval ofdepartment head required.Anyoutsideemploymentbyany full-time cityemployeemust first be approved in writing bythe employee's department head who shall maintain acomplete record of such employment. d.Penalty.Anyperson convicted ofviolatinganyprovision of thissubsection shall bepunishedasprovidedin section I-11 oftheCodeof Miami-Dade County and,in addition shall besubjectto dismissal bytheappointing authority.Thecitymayalsoassess against aviolatora fine nottoexceed$500.00andthecostsof investigation incurred bythecity. (2)Allfull-timecity employees engagedinanyoutside employment foranyperson,firm,corporationorentity other thanthecity,oranyofits agencies or instrumentalities,shall file,underoath,an annual report indicating the source of the outside employment,thenatureofthe work beingdoneandany amount of money or other considerationreceivedbytheemployeefromtheoutsideemployment.City employee reportsshallbefiledwith the cityclerk.The reports shall be available ata reasonable timeand place forinspectionbythe public.The city managermayrequiremonthlyreportsfrom individual employeesorgroupsofemployeesforgoodcause.. (k)Prohibited investments. No personincludedin the terms definedin paragraphs (b)(1)through(6)ora member oftheimmediate family shallhavepersonal investments inany enterprise whichwillcreateasubstantialconflict between private interests and the public interest. (I)Certain appearances and payment prohibited. (1)Nopersonincludedinthe terms definedin paragraphs (b)(1),(5)and(6)shall appearbeforeanycityboardor agencyandmakeapresentationonbehalfofathirdpersonwithrespect to anymatter,license,contract, certificate,ruling,decision,opinion,rateschedule,franchise,orother benefit soughtbythethirdperson.Norshall thepersonreceiveanycompensationorgift,directlyor indirectly,forservicesrenderedtoathirdperson,who hasappliedfororisseekingsomebenefitfromthecityoracity agency,inconnectionwiththe particular benefit soughtbythethirdperson.Nor shall theperson appear inanycourtorbeforeany administrative tribunal as counselor legal advisortoapartywhoseeks legal relieffromthecityoracityagencythroughthesuitinquestion. (2)Nopersonincludedinthe terms definedin paragraphs (b)(2),(3)and(4)shall appearbeforethecity commissionoragencyonwhichthepersonserves,eitherdirectlyorthroughan associate,andmakea presentationonbehalfofathirdpersonwithrespecttoanymatter,license,contract,certificate,ruling,decision, opinion,rate schedule,franchise,orother benefit sought bythe third person.Nor shall such person receive any compensation or gift,directly or indirectly,for services rendered toa third party who has applied fororis seeking somebenefitfromthecitycommissionoragencyonwhichthepersonservesinconnectionwiththe particular benefitsoughtbythethird party.Nor shall theperson appear inanycourtorbeforeany administrative tribunal as counselor legal advisor toathirdpartywhoseeks legal relieffromthecitycommissionor agency onwhichsuch personservesthrough the suitinquestion. (m)Actions prohibited whenfinancial interests Involved. Noperson included inthetermsdefinedin paragraphs (b)(I)through (6)shall participate inany official action directly or indirectly affecting a business in which that person oranymemberofthe immediate family has a financial interest.A financial interestis defined inthis subsection to include,butnotbe limited to,any direct or indirectinterestInanyinvestment,equity,ordebt. (n)Acquiring financial interests. Noperson included intheterms defined in paragraphs (b)(1)through(6)shall acquire a financial interestina project,business entityorpropertyatatimewhenthe person believes or has reason to believe thatthe financial interestmaybe directly affected by official actions orby official actions bythecityorcity agency of which the personisan official,officeroremployee. (0)Recommending professional services. Note #I:Whiletheethicscodestillapplies,ifthepersonexecuting this formIsdoingsoonbehalfofa firm withmoreman 15 employees,the statement in this section shall bebasedsolelyonthe signatory's personal knowledge andhe/sheisnot required tomakean independent investigation astothe relationship of employees;ifthe firm isa publicly traded company, the statement inthissection shall bebasedsolelyonthe signatory's personal knowledgeandhe/sheisnotrequiredtomake an independent investigationastotherelationshipofemployeesorofthosewhohavea financial interest in theFirmor of the financial interest In theFirmofcityemployees,appointed officials ortheimmediate family membersofelectedand/or appointed official or employee orastotherelationshipbybloodor marriage ofemployees,officers,ordirectorsoftheFirm, or ofany oftheirImmediate family toanyappointedorelected officials oftheCity,ortotheirimmediate family members. Jf No person included in the terms defined in paragraphs (b)(1)through (4)may recommend the services of any lawyer or law firm,architect or architectural firm,public relations firm,or any other person or firm,professional or otherwise,to assist inany transaction involving thedtyor any ofits agencies,provided thata recommendation mayproperlybemadewhenrequiredtobemadebythedutiesof office andin advance ata public meeting attended byother city officials,officers or employees. (p)Continuing application after cityservice. (1)Noperson included intheterms defined in paragraphs (b)(1),(5)and(6)shall,foraperiodoftwoyearsafter his orhercity service or employment has ceased,lobby any city official [as defined in paragraphs (b)(1)through (6)]in connection with any judicial orother proceeding,application,RFP,RFQ,bid,requestfor ruling orother determination,contract,claim,controversy,charge,accusation,arrestorother particular subject matterinwhichthecityoroneofits agencies isapartyorhasanyinterestwhatever,whether directorindirect. Nothing contained inthis subsection shall prohibit any individual from submitting aroutine administrative request or application toacitydepartmentor agency duringthe two-year periodafterhisorherservicehasceased. (2)Theprovisionsofthesubsection shall not apply topersonswhobecome employed by governmental entities, 501(c)(3)non-profitentitiesor educational institutions or entities,andwho lobby onbehalfofthoseentitiesin their official capacities. (3)The provisions ofthissubsection shall apply to all persons described in paragraph (p)(l)whosecityserviceor employment ceased after the effective date of the ordinance fromwhichthis section derives. (4)Nopersondescribedinparagraph(p)(l)whosecityserviceoremploymentceasedwithintwoyearsprior to the effective dateofthisordinanceshallforaperiodoftwoyearsafterhisorherserviceoremployment enter intoa lobbying contract tolobbyanycity official inconnectionwithanysubjectdescribedinparagraph (p)(l)in whichthecityoroneofitsagenciesisapartyorhasanydirectandsubstantialinterest;andinwhichhe or she participateddirectly or indirectlythrough decision,approval,disapproval,recommendation,therenderingof advice,investigation,orotherwise,duringhisorhercityserviceor employment.Aperson participated "directly" where heorshewassubstantially involved intheparticularsubjectmatterthroughdecision,approval,disapproval, recommendation,the rendering ofadvice,investigation,or otherwise,duringhisorhercityserviceor employment.Apersonparticipated "indirectly"where heorshe knowingly participatedInanywayintheparticular subject matter through decision,approval,disapproval,recommendation,the rendering ofadvice,investigation,or otherwise,duringhis or hercityserviceoremployment All personscoveredbythisparagraph shall execute an affidavit onaformapprovedbythecityattorneypriorto lobbying anycity official attestingthatthe requirements ofthissubsectiondonotprecludethepersonfrom lobbying city officials. (5)Anypersonwhoviolatesthissubsection shall besubjecttothepenaltiesprovidedinsection 8A-2(p). (q)Qty attorney to render opinions on request Whenever any person includedin the termsdefinedinparagraphs (b)(1)through(6)andparagraph(b)(9)isin doubtastotheproper interpretation or application ofthis conflict ofinterestandcodeofethicsordinance,or wheneverany person who renders servicestothecityisindoubtastothe applicability oftheordinancethat person,maysubmittothecityattorneya full writtenstatementofthefactsandquestions.Thecityattorneyshall thenrenderanopiniontosuchpersonand shall publish these opinions withoutuseofthenameoftheperson advisedunless the person permitstheuseofaname. (Ord No.6-99-1680,§2,3-2-99) Editor's note-Ord.No.6-99-1680,§I,adopted3-2-99,repealed§§8A-I and8A-2intheirentiretyandreplaced themwithnew§§ 8A-Iand 8A-2.Former§§8A-Iand 8A-2 pertainedto declaration of policy and definitions,respectively,and derivedfromOrd.No.634,§§I (I A-l),I (IA-2)adoptedJan...II,1969. Note#I:While the ethicscodestillapplies,If thepersonexecutingthisform is doingsoonbehalfofafirmwithmorethan 15 employees,the statement inthissection shall bebasedsolelyonthe signatory's personalknowledgeandhe/sheIsnot requiredto make anIndependentinvestigationasto the relationship ofemployees;ifthefirmisa publicly tradedcompany, the statement In thissectionshallbebasedsolelyonthesignatory'spersonalknowledgeand he/she isnotrequiredto make an independent investigationas to the relationship of employees orof those whohavea financial interest intheFirmor of the financial interest in the Firm of dty employees,appointed officials or the immediate family members ofelectedand/or appointed officialor employee orasto the relationshipbybloodormarriageof employees,officers,ordirectorsoftheFirm, or ofany oftheir immediate familytoanyappointedorelected officials of the City,ortotheir immediate family members. J> CONTRACT FOR SouthMiami Police DepartmentCommunicationsAreaRenovation THIS CONTRACT,entered into thi jr.day of fVWCr>2oi*y by the CITY OF SOUTH MIAMI through its Manager,both of whom shall be hereinafter referred to as the "CITY"where applicable;located at 6/3°J^fi °£Ve'-hS°Uth Miaml FL 'E"mail:salexanderOsouthmiamifl.gov andIX&^eifi.i^nptnajitfh with an office and principal place of business located at ,and an e-mail address of (hereinafter called the "CONTRACTOR"). WITNESSETH: WHEREAS,the CITY is in need of South Miami Police Department Communications Area Renovation:and WHEREAS,the CITY desires to retain the CONTRACTOR to provide the required good and/or services based on the CONTRACTOR'S representations that it is qualified and capable of providing said goods and/or services in a professional and timely manner and in accordance with the CITY's goals and requirements;and WHEREAS,the CONTRACTOR has agreed to provide the required goods and/or services in'accordance with the terms and conditions setforthherein. NOW,THEREFORE,in consideration of the mutual covenants and agreements herein contained the partiesagreeasfollows:' 1)Engagement Of Contractor:Based on the representations of the CONTRACTOR as set out in the following "checked"documents the CITY hereby retains the CONTRACTOR to provide the goods and/or services set forth in said proposal,quote or response to solicitation,whichever is applicable,as modified by the Contract Documents defined below (all ofwhich is hereinafter referred to as the Work"). (Checkthe box immediately preceding the document described below to indicate that such document is part of this contract) ^Contractor's response to the CITY's written solicitation;or d Contractor's proposal or quote,orif none, •Asdescribedin paragraph 2 below. uu ,}\Contract Documents:The Contract Documents shall include this Contract and the following checked documents",as well as any attachments or exhibits that are made a part of any of the "checked documents". (Check the box immediately preceding the document described below to indicate that such document is part of this contract) d General Conditions to Contract, dSupplementary Conditions, a "Other Documents"referring to in this contract and signed by the parties, ^Solicitation documents ("hereinafter referred to as "Bid Documents"including any request for bid,request for proposal orsimilar request) ^fScope of Services, •Contractor's response tothe CITY's Bid Documents, "^Contractor's proposal or quote, ^CITY's Insurance &Indemnification Requirements, d Payment Bond, •PerformanceBond, This Contract and the General Conditions to Contract,Supplementary Conditions,the Solicitation,Scope of a^lTn 0ther,D(:chuments/'*f anV are 'checked documents",shall take precedent over the response to the W ^°r tHe qU°te'""^ThG "Ch6Cked d°CUmentS"are attached heret0 and made Cnntr»J]Date^^mce^^Th*CONTRACTOR shall commence the performance of the Work under this in^cl oh il •<u x°r lf 7 d3te IS Set then on adate t0 be sPeclfied in a Notice to Proceed,orPurchaseOrder,(fWemafter refer^rfo as the "Work Commencement Date"),and slfaii complete the£^7fr wl^-4^^or the ,en*h *time set forth |„the Contract ZZeXwhicheveristheshorterperiodoftirrfe.Time is ofthe essence. th*r.Tv 4L P1-TZ Contac^:The PrimarY Contact Pers°n ^charge of administering this Contract on behalf oftheCITYistheCityManager(Manager"),assistant Manager,or the Manager's designee,who shall be designated IH ina writing signed bythe Manager.The Primary Contact Person for the CONTRACTOR and his/her contact information isas follows:Name:^e-mail:if:Fax:^Street Address: #•i^^cScS-^^Op0v5ta<^rvi^rb \yifo^innc^focrri* 5)Scopeof Services:The goods and/or services tobe provided areasset forth inthe "checked documents". 6)Compensation:The CONTRACTOR'S compensation for the performance of this contract (hereinafter referred to as the Contract Price)shall be one of the following indicated by achecked box dS /V~J|~or as set forth in ^CONTRACTOR'S response to the City's written solicitation,if any,or,if none,then as set out in • CONTRACTOR'S proposal orquote,whichever is applicable,and as modified bythe Contract Documents. 7)Hours of Work:In theeventthatthis contract requires the performance of services,thecostof performing the Work after regular working hours,and on Sunday and legal holidays,if required by the City,at any time during the course ofthe Work,is included inthe Contract Price and no additional compensation shall be received in such event.However,nothing contained herein shall authorize work on days and during hours that are otherwise prohibited by ordinance unless specifically authorized or instructed in writing bythe Director,the Director's assistant or designee. ^8)Time Precisions:The term of this Contract shall commence on the Work Commencement Date and shall continue fc/^ffSays or until or unless earlier terminated according to the Contract Documents. Notwithstanding the foregoing,this Contract may be extended ifthe extension is in writing and signed bythe City Manager.An extension of the term of this Contract isat the CITY's soleand absolute discretion but inno event may the term of the contract exceed fiveyears. 9)Termination:This contractmaybeterminatedwithoutcausebythe CITY with30daysof advanced written notice.This provision supersedesandtakes precedence overany contrary provisions fortermination contained in the Contract Documents. 10)ApplicableLawandVenue:Florida law shall applytotheinterpretationandenforcementofthis Contract.Venuefor all proceedings shall bein Miami-Dade County,Florida. 11)Insurance,Indemnification&Bonding:CONTRACTOR shall complywiththeinsurance, indemnification and bonding requirements set forthin the Contract Documents. 12)Liquidated Damages:In theeventthatthe CONTRACTOR shall fail tocomplete the Workwithinthe timelimitsetforthinthe Contract Documents,or the extendedtimelimitagreedupon,in accordance withthe procedureasmore particularly setforthinthe Contract Documents,liquidateddamagesshallbe paid at the rateof SN/A dollars perdayuntiltheWorkiscompleted. 13)JuryTrialWaiver:Thepartieswaivetheirrighttojurytrial. 14)Entire Agreement,Modification,and Non-waiver:The Contract Documents constitute the entire agreementof the partiesandsupersedesany prior agreements,writtenor oral.TheContractDocumentsmaynot bemodifiedoramendedexceptinwriting,signedbyboth parties hereto.The Contract Documents,ingeneral,and this paragraph,in particular,shall notbemodifiedoramendedbyanyactsoromissions of the parties.No failure to exerciseandnodelayinexercisinganyright,powerorprivilegeshall operate asawaiver.Nowaiver of the ContractDocuments,in whole orpart,including the provisionsofthisparagraph,maybeimpliedbyanyactor omission. 15)PublicRecords:CONTRACTOR andallofitssubcontractorsarerequiredtocomplywith the public recordslaw (s.119.0701)whileprovidinggoods and/or Serviceson behalf of the CITY and the CONTRACTOR,under such conditions,shall incorporate this paragraph in all of its subcontracts for this Project.kt^sUa^eXA^A &L f^^> 16)Background Screening.All personnel and volunteers that will provide any service thot mighroccur I \2J^ within100feet of onychildreninvolvedin any-City or ito Agency's relatod activity'must bein compliance withLevel II Background Screening andfingerprinting requirements asper,Florida Statute Ch.435prior to the scheduled start of any employee or volunteer.CONTRACTOR shall prevent anyandall of its personnel,including volunteers, fromengaginginanyrelatedactivities without havingpassedabackgroundscreeningto the satisfactionof the City. 17)DrugFree Workplace.The CONTRACTOR shallcomplywith the Drug Free Workplace policy set forth in the CityofSouthMiami'sPersonnelManualwhichismadeapartofthisContractby reference. 18)TRANSFERANDASSIGNMENT.None of the Work under this contract shall be subcontracted or assigned without prior written consent from the Citywhichmaybe denied without cause. 19)NOTICES.All notices givenor required underthis contract shallbe deemed sufficientif sent bya method that provides written evidence ofdelivery,includinge-mailandfacsimile transmission and delivered to the CONTRACTOR or his designated contact person.Returnofmail,sent to the address contained herein for the parties or their contact persons,as not deliverable orfor failure to claim the mail shall be deemed received on the date that the mail is returned to sender. IN WITNESS WHEREOF,the parties,have executed this Contract,on or before the date first above written,withfullknowledgeofits content andsignificanceandintendingtobelegallyboundby the terms hereof. ____[Individual q^rgfty's name] WitQ _ JsF**ntc—y^o EXHIBIT I Insurance Requirements 1.0 i Insurance A.Without limiting its liability,thecontractor,consultantor consulting firm (hereinafterreferredtoas "FIRM"with regard to Insurance and Indemnification requirements)shall berequiredtoprocureand maintainatits own expense during the lifeoftheContract,insurance of the typesandin the minimum amountsstatedbelowas will protectthe FIRM,from claims whichmayariseoutoforresultfromthe contractorthe performance ofthecontractwiththeCityofSouth Miami,whethersuch claim is against the FIRM orany sub-contractor,orby anyone directly or indirectly employed byanyofthemorby anyonefor whose actsanyofthemmaybe liable. B.No insurance requiredbytheCITY shall be issued orwrittenbya surplus lines carrier unless authorized in writing by the CITY andsuch authorization shallbeat the CITY's sole and absolute discretion.The FIRM shall purchase insurance from and shall maintain the insurance witha company or companies lawfully authorized to sell insurance intheStateof Florida,on forms approved bytheStateof Florida,as will protectthe FIRM,ata minimum,from all claims asset forth below which may arise outofor result from the FIRM's operations under the Contract and for which the FIRM maybe legally liable,whether such operations bebythe FIRM orbya Subcontractor orby anyone directly or indirectly employed by anyofthem,orbyanyoneforwhoseactsanyofthemmaybe liable:(a)claims under workers' compensation,disability benefitandother similar employeebenefitactswhichare applicable totheWork tobe performed;(b)claims for damages because of bodily injury,occupational sickness or disease,or death ofthe FIRM's employees;(c)claims for damages because of bodily injury,sickness or disease,or death of any person other than the FIRM's employees;(d)claims for damages insured by usual personal injury liability coverage:(e)claims for damages,other than totheWork itself,because of injury toor destruction of tangible property,including loss ofuse resulting there from;(f)claims for damages because of bodily injury,death ofa person or property damage arising outof ownership,maintenance oruseofa motor vehicle;(g)claims for bodily injury or property damage arising outof completed operations;and (h)claims involving contractual liability insurance applicable tothe FIRM's obligations under the Contract. 102 Firm's Insurance Generally.The FIRM shall provide and maintain in force and effect until all theWorkto be performed under this Contract has been completed and accepted by CITY (or for such duration asis otherwise specified hereinafter),the insurance coverage written on Florida approved forms and as set forth below: I 03 Workers'Compensation Insurance atthe statutory amount as to all employees in compliance with the "Workers'Compensation Law"ofthe State of Florida including Chapter 440,Florida Statutes,as presently written or hereafter amended,and all applicable federal laws.In addition,the policy (ies)must include:Employers'Liability at the statutory coverage amount.The FIRM shall further insure that all of its Subcontractors maintain appropriate levels of Worker's Compensation Insurance. I 04 Commercial Comprehensive General Liability insurance with broad form endorsement,aswellas automobile liability,completed operations and products liability,contractual liability,severability of interest with cross liability provision,and personal injury and property damage liability with limits of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate,including: •Personal Injury:$1,000,000; •Medical Insurance:$5,000perperson; •Property Damage:$500,000 each occurrence; •Automobile Liability:$1,000,000 each accident/occurrence. •Umbrella:$1,000,000per daim 105 Umbrella Commercial Comprehensive General Liability insurance shall be written on a Florida approved form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim and $2,000,000 Annual Aggregate.Coveragemustbe afforded onaformnomorerestrictivethanthelatesteditionof the Comprehensive General Liability policy,without restrictive endorsements,as filed bythe Insurance Services Office,and must include: (a)Premisesand Operation (b)Independent Contractors (c)Productsand/orCompletedOperations Hazard (d)Explosion.Collapseand Underground Hazard Coverage (e)BroadFormProperty Damage (f)Broad Form Contractual Coverage applicable tothis specific Contract,including anyhold harmless and/or indemnification agreement. (g)Personal Injury Coveragewith Employee and Contractual Exclusions removed,withminimumlimitsof coverage equal to those required*for Bodily Injury Liability and Property Damage Liability. 1.06 Business Automobile Liability with minimum limitsofOne Million Dollars ($1,000,000.00)plusan additional One Million Dollar ($1,000,000.00)umbrella peroccurrencecombined single limitforBodily Injury Liability andPropertyDamage Liability.Umbrellacoveragemustbeaffordedonaformno more restrictivethan thelatesteditionoftheBusinessAutomobile Liability policy,withoutrestrictiveendorsements,as filed bywiththe state of Florida,and must include: (a)Owned Vehicles. (b)Hiredand Non-Owned Vehicles (c)Employers'Non-Ownership 1.07 SUBCONTRACTS:The FIRM agreesthatifanypartofthe Work undertheContractissublet,the subcontract shall containthesameinsurance provision assetforthinsection 5.1 aboveand5.4belowand substitutingthewordSubcontractorfortheword FIRM andsubstitutingtheword FIRM forCITY where applicable. 1.08 Fire andExtendedCoverage insurance (Builders'Risk).IF APPLICABLE: A.In the event that this contract involves the construction of a structure,the CONTRACTOR shall maintain,withanInsuranceCompanyor Insurance CompaniesacceptabletotheCITY,"Broad"form/All Risk Insurance on buildings andstructures,including Vandalism &Malicious Mischief coverage,whileinthe courseofconstruction,including foundations,additions,attachmentsand all permanentfixtures belonging toandconstitutingapartofsaid buildings orstructures.Thepolicyor policies shall alsocover machinery,ifthe cost of machineryisincludedin the Contract,orif the machineryislocatedina building thatisbeingrenovatedbyreason of thiscontract.Theamountofinsurancemust,at all times,beatleast equal to thereplacementand actual cashvalueoftheinsuredproperty.Thepolicy shall beinthenameof the CITYand the CONTRACTOR,astheir interest mayappear,andshallalsocover the interests of all Subcontractors performing Work. B.Allofthe provisions set forthinSection5.4hereinbelow shall apply to thiscoverageunlessitwouldbe clearlynot applicable. 1.09 Miscellaneous; A.If anynoticeofcancellationofinsuranceorchangeincoverageisissuedbytheinsurancecompanyor shouldany insurance haveanexpirationdatethat will occur during theperiodofthiscontract,the FIRM shall be responsible for securing other acceptable insurance priortosuch cancellation,change,or expiration soastoprovidecontinuous coverage as specified inthissectionandsoasto maintain coverageduring the lifeofthisContract. B.Alldeductiblesmustbe declared bythe FIRM andmustbeapprovedbytheCITY.Attheoptionofthe CITY,either the FIRM shalleliminateorreducesuchdeductibleorthe FIRM shall procure aBond,ina formsatisfactory to the CITYcoveringthesame. C The policies shall contain waiver of subrogation against CITYwhere applicable,shall expressly provide thatsuchpolicyor policies are primary overanyother collectible insurance thatCITYmay have.The CITYreservestherightatanytimetorequestacopyofthe required policies forreview.All policies shall containa "severability ofinterest"or"cross liability"clause without obligation forpremium payment oftheCITYas well as contractual liability provision covering the Contractors dutyto indemnify theCityasprovidedinthis Agreement D.Before starting theWork,the FIRM shall deliver totheCITYandCONSULTANT certificates of such insurance,acceptable totheCITY,aswellasthe insurance binder,ifoneis issued,the insurance policy, including the declaration page and all applicable endorsements and provide the name,address and telephone number ofthe insurance agentorbroker through whomthe policy was obtained.The Insurer shall berated AVII or better perAM.Best'sKey Rating Guide,latesteditionandauthorized to Issue insurance intheState of Rorida.All insurance policies mustbewrittenonformsapprovedby the State of Florida and theymust remain In full force and effect for the duration ofthe contract period withthe CITY.The RRM maybe required bythe CITY,atitssole discretion,to provide a "certified cop/1 ofthe Policy (as defined in Article (ofthis document)which shall include the declaration page and all required endorsements.In addition,the FIRM shall deliver,atthetimeof delivery ofthe insurance certificate,the following endorsements: (1)a policy provision oranendorsementwith substantially similar provisions as follows: "TheCity of South Miami isan additional insured.Theinsurer shall pay all sums that the City of South Miami becomes legally obligated topayas damages because of'bodily injury",'property damage*,or "personal and advertising injury"and it will provide to die City all ofthe coverage thatis typically providedunder die standard Florida approvedforms for commercial general liability coverage A andcoverage B"; (2)apolicyprovisionoran endorsement with substantially similar provisionsas follows: "This policy shall notbe cancelled (including cancellation fornon-payment of premium), terminated or materially modifiedwithoutfirst giving theCityofSouth Miami ten (10)days advanced written notice of the Intent to materially modify the policy or tocancelor terminate thepolicyforanyreason.The notification shall bedelivered to the Qty by certified mail,with proofofdeliverytothe City." Indemnification Requirement A.TheContractor accepts and voluntarily incurs all risks ofany injuries,damages,orharm which mightarise during theworkoreventthatis occurring ontheCITY'spropertyduetothe negligence orother fault of the Contractor oranyoneactingthroughoronbehalfofthe Contractor. B.TheContractor shall indemnify,defend,saveandholdCITY,itsofficers,affiliates,employees, successorsand assigns,harmlessfromanyand all damages,claims,liability,losses,claims,demands,suits,fines, judgments orcost and expenses,including reasonable attorney's fees,paralegal fees and investigative costs incidentaltheretoandincurredpriorto,duringor following any litigation,mediation,arbitrationandatall appellate levels,whichmaybesufferedby,or accrued against,charged toorrecoverable from theCity of South Miami,its officers,affiliates,employees,successorsand assigns,by reason ofany causesof actions or claim ofany kindor nature,including claims for injury to,or death of any personor persons andforthe loss or damage to any property arising out ofanegligenterror,omission,misconduct,oranygross negligence,intentional actor harmful conductoftheContractor,itscontractor/subcontractororanyoftheirofficers,directors,agents,representatives, employees,or assigns,oranyoneactingthroughoronbehalf of anyofthem,arising out ofthis Agreement, incidenttoit,or resulting fromtheperformanceor non-performance oftheContractor's obligations underthis AGREEMENT. C.The Contractor shall pay all claims,lossesandexpensesofanykindornaturewhatsoever,in connectiontherewith,includingtheexpenseorlossoftheCITYand/oritsaffectedofficers,affiliates,employees, successorsand assigns,including theirattorney's fees,inthedefense ofany actioninlaworequitybrought against them and arising from the negligenterror,omission,oractoftheContractor,its Sub-Contractor oranyoftheir agents,representatives,employees,or assigns,and/or arising out of,orincidentto,this Agreement,orincidentto orresultingfromtheperformanceor non-performance ofthe Contractor's obligationsunderthisAGREEMENT. D.The Contractor agreesandrecognizesthat neither the CITY noritsofficers,affiliates, employees,successorsandassigns shall beheld liable orresponsibleforanyclaims,includingthecostsand expenses of defendingsuchclaimswhichmayresultfromorarise out ofactions or omissions of the Contractor, its contractor/subcontractor oranyoftheiragents,representatives,employees,orassigns,oranyoneacting throughoronbehalfofthethem,andarisingoutoforconcerning the work or event thatisoccurringonthe CITY'sproperty.In reviewing,approving orrejectingany submissions oracts of theContractor,CITYinnoway assumesorsharesresponsibilityor liability fortheactsoromissionsofthe Contractor,its contractor/subcontractor oranyoftheiragents,representatives,employees,orassigns,oranyoneactingthrough or on behalf of them. E.The Contractor hasthedutytoprovideadefensewithan attorney orlawfirmapprovedbythe CityofSouth Miami,whichapprovalwill not beunreasonablywithheld. Contractor's Responsibility Prior to Receiving a Notice to Proceed Priortothe Cicy issuing aNoticeto Proceed,thecontractor shall deliveracopy(either hard copyor,preferably, electronically)ofthe policy,including the declaration page ofthe policy and all endorsements tothe policy and that the contraaor shall providetheCitywiththe name,address,including email address,andphonenumberofthe contractor's insurance agent. TheContractor's insurance agentmustprovidetheCitywithevidencethattheinsurer issuing the policy,is licensedandauthorizedtodo business in Florida,with policy documentsthathavebeenapprovedbytheStateof Florida andthattheinsurancecarrieris not issuingthepolicyasasurpluslinescarrier.It shall alsorequesta citation tothe page numberofthe policy,ortheformnumberoftheendorsementthatmeetsthe following City insurance requirements,andrequestthatheorshe highlight the relevant language oftheportionofthe policy and/or the endorsements that,inhisor her estimation,meets these requirements: The endorsements or the policymustprovideorshow that a)thecityisan additional insured; b)coverage includes contractual liability; c)the Oty will be provided atleast 10 days advanced noticeofany cancellation ofthe policy,Including cancelation for non-payment ofpremiumand at least30 days'advanced noticeofany material changes to the policy or of cancellation foranyreason other thannon-payment;and d)eitherpolicy provision oranendorsement providing thatthe policy Is primaryandnon-contributory,suchasan endorsement that providesthatthe vendor's policy Is primary overallofthecity's applicable insurance andthat treatsthecity's policies as excess coverage. It may bethatsomeofthese provisions arecombinedintoone endorsement orcontainedinthepolicyitself. If the policydoesnothaveanadvancednoticeof cancellation provisionthatsuppliesthe Qty with advanced notice,thecontractorcanstillcomplywiththe insurance requirementif the contractorprovidesthecity with proofthat die policy premium has been paid In full and provided the contractor pays a monitoring fee,currently setat$25permonth. ScHith™Miami rrtt f»f k#nttufetij SUBMITTED TO;CityClerk NAME: ADDRESS: CITY/STATE: PHQNEs MANDATORY PRE-QUOTE MEETING: QUOTE SUBMISSION REQUIREMENTS: Quotes submitted after 10AM onthe due date will notbeaccepted unless otherwise specified In the quotedocument ofatime change.All quoteswill be submitted tothe City Clerks Office In a sealed envelope.The label ontheonthe envelope needs toreadas follows: City of South Miami Maria M.Menendej,CMC 6130 Sunset Drive SouthMiami,a 33143 Project Name:Po|^p^ftm^fomentations f\m frmgyrtlon Must input project rame.If label does not have all Information abo^^ The CITY'S Insurance requirements are attached (Exhibit 1).Asa condition of award,the awarded vendormust provide* certificate of Insurance namingthecityas additional Insured. AFFIDAVITS REQUIRED WITH SUBMITTAL:lExhiblt 2t Respondentsmustcompleteandsubmitwithyourqurte affidavits provided In Exhibit 2. ayeoistBa AnyRequestsfor additional Information orquestionsmustbe in writing,emailedby10AM local time on February 9,2015 to the attentionofMr.Steven Kullck,PurchasingMaiiager at skuu^^soufhmlamlfl.gov. SCOPE OF SERVICES DESatlWlONr ITQ BE COMPLETED BY OTYl Maria Menendez,CMC 6130 Sunset Drive Miami,Florida 33134 305-663-6339 CITY OF SOUTH MIAMI INVITATIONTOQUOTE ITQ#PD2015-02 LUMP SUM PROPOSAL Thursday,FebruaryS,2015at10AM PROJECT: ADDRESS: CITY/STATE: ISSUEDATE: E-MAIL: DUE DATE: REFER TO "SCOPE OF SERVICES,0 COPYATTACHED Police Department Ccmmunlcattens Area Renovation , 6130 Sunset Drive South Miami,Fl33143 Tuesday,January 27,2015 ^kulltk^sout^amffl^oy, Wednesday,February 11,201S at 10AM L Bids will onlybeacceptedthat Includequotationsduringregularworking hours. DESCRIPTIONOF WORK TO BE PERFORMED BY CONTRACTOR: Item Number Mem Description wit \W Amount Refer to "Some of Services.«Coov Attached IBB Mllllllilllll^BBS $Xo/DUO»Ou%LUMPSUM PROPOSAL ^^^^K fsHBiBBBil^^^^^pfej^^^^^^^ln^ ^^I^^^^^S^S^SI^^^» ^^Ki^^^S^^^p^l WB1 Contractor shallfurnishallmaterialsandequipmentnecessarytosecurecompletionofthework.Contractor shallbe compensated according tothequotesubmitted.Contractor is responsible tosecureallpermitsandshould be reflected In the lump Sum quote,extractor maychoosetosubmita quote oncornpanyletterheadbutmustbe atte^ Mandatory Pr*«Quote Meeting Isscheduled February S,2015 at10AMat Qty Hall Chambers,6130SunsetDrive, South Miami,Fl 33143.Deadline to submit Is:February 11,2015 Print/Type Nam©: Signature: E-mail: Firm Mama: Address: wwEmmmaamai [3IP7 ^§PT AVAOTi's ixmTOK^i&s compass LLC llg'/fe m 24th SEretet Plume: Pax: fce.l.N.Na;_46-3587188 Cify: 9b4-ooH-JMT 02/10/2015" 954-272-6391 CORAL SPRINGS!FL 33065 TWiwcoTtoNCfTtreKfflMtoasTirumm AUTH01tilf0filr*tSf»mTIV*Stt^^imcnvM«r,Mowiviiii»ifss0iKi»s^^ twnyiivoc^TiamTKEfitope^cRTOii^ TOTHiniWCC4WPIIWTHiWSTTOSIRVETHECrfrsWTO«ST. SCOPE OF SERVICES "South MiamiPolice Department Communications Area Renovation' "Lump Sum Proposal" TheCity of South Miamiis seeking quotations from experienced and capable parties to remove existing open shelving units,countertops,desk drawers and two mailbox areas located in the South MiamiPolice Department's Communications Room located at 6130 Sunset Drive,South Miami,FL 33143. Thework performed by the Respondent will consist of furnishing all labor (including subcontractors),machinery,tools,means of transportation,supplies,equipment,materials, permits,disposal of materials and services necessary to perform the following Work and should be reflected in Respondents LumpSumQuote.Permit fees are waivedfor permits issuedby the CityofSouthMiami.Permitfeesfrom other government entities,if required,shallbe the reasonability of the Respondent however,inall cases;itis the responsibility of Respondents to secure any and all permits that may be required for this project. The Contractor is responsible for the following: New Open Shelving Units: Removal of existing shelving and installation of new shelving units.Materials quoted shall be plywood with Formica overlay,no exceptions. New Counter Tops and Desk Drawers: Removal of existing counter tops inall areas including desk drawers and installation of new counter tops and desk drawers.All related hardware shall be included,including but not limited to,latches,screws,nuts,bolts,pulls,knobs, etc.,including all related hardware to open and close the drawers.Materials quoted shall be plywood with Formica overlay,no exceptions. New Mailboxes: Provide mailboxes with multiple slots,7 rows with 8 sections in each row containing aslot measuring 3"hx 8.5"w for the Primary area.The Secondary area contains slots with the same dimensions however with 4 rows with 5 sections in each row. All work shallbe performed during the followinghours;Monday -Friday from6:00AM -5:00 PM,andallfurniture to be installed must bebuilt offsite and brought to ourlocationready to install to minimize downtime in the Police Communication work area. TheCity reserves the righttoaward the project to the contractor with the lowest,most responsive,responsible Proposal,as determined by the City,subject to the rightoftheCity,or the City Commission,torejectanyand all proposals,andthe right ofthe City towaiveany irregularityin the Proposals or RFP procedureandsubjectalsototherightof the Citytoaward the Project,and execute a contract witha Respondent or Respondents,other than to one who provided the lowest Proposal Price. CONTRACT FOR South Miami Police Department Communications Area Renovation THIS CONTRACT,entered into this i_^L day of £EBRlJARL._„,20 15J by the CITY OF SOUTH MIAMI throughItsManager,bothofwhomshallbehereinafterreferredtoas the "CITY"where applicable;locatedat 6130 Sunset Drive,South Miami,FL.,E-mail:salexander@southmiamifl.eov and AVANTIS CONSTRCTIQN COMPANY with an offlce 3nd principal place of business located at 11976 NW 24th Strfttatan e-mail address of (hereinafter called the "CONTRACTOR"). coracelin70@yahoo.com WITNESSETH: WHEREAS,the CITYisin need of South Miami Police Department Communications Area Renovation;and WHEREAS,the CITY desirestoretain the CONTRACTOR toprovide the requiredgood and/or services basedon the CONTRACTOR'S representations that itisqualifiedandcapableofprovidingsaidgoods and/or services ina professional and timely manner andin accordance with the CITY'sgoals and requirements;and WHEREAS,the CONTRACTOR has agreed to provide the required goods and/or services in accordance with the terms and conditions set forth herein. NOW,THEREFORE,in consideration of the mutual covenants and agreements herein contained,the parties agree as follows: 1)Engagement Of Contractor:8ased on the representations of the CONTRACTORas set out in the following "checked"documents the CITY hereby retains the CONTRACTOR toprovide the goods and/or servicesset forthinsaidproposal,quote or response to solicitation,whichever isapplicable,as modified by the Contract Documents defined below(ailofwhichis hereinafter referredtoastheWork"). (Checkthebox immediately preceding the document described below toindicatethatsuch document ispartofthiscontract) d Contractor's response to the CITY's written solicitation;or o Contractor's proposal or quote,orif none, dAs described inparagraph2 below. 2)Contract Documents:TheContract Documents shallincludethisContractand the following "checked documents",aswellasany attachments orexhibitsthataremadeapartofanyof the "checked documents". (Checkthebox immediately precedingthe document describedbelowto indicate thatsuch document ispartofthiscontract) a General Conditions to Contract, d Supplementary Conditions, o "OtherDocuments"referringtointhiscontractandsignedbytheparties, dSolicitation documents ("hereinafter referredtoas"Bid Documents"including any request forbid,request for proposal orsimilar request) o Scope of Services, d Contractor's response to the CITY'sBid Documents, d Contractor's proposalor quote, d CITY's Insurance&Indemnification Requirements, a Payment Bond, d Performance Bond, This Contract andthe General Conditions to Contract,Supplementary Conditions,the Solicitation,Scope of Servicesand"OtherDocuments",ifanyare"checkeddocuments",shall takeprecedentovertheresponsetothe CITY's Bid Documents,the proposalorthe quote,ifany.The "checked documents"are attached hereto andmade apart hereof by reference. 3)Dateof Commencement:The CONTRACTOR shall commencetheperformanceoftheWorkunderthis Contracton orifnodateissetthenonadatetobespecifiedinaNoticetoProceed,or Purchase Order,{hereinafterreferredtoasthe"Work Commencement Date"),and shall completethe performancehereunderwithin daysorthelengthoftimesetforthinthe Contract Documents, whichever is the shorter period of time.Timeis of the essence. 4)Primary Contacts:The Primary Contact Person inchargeof administering this Contract onbehalfof the CITY isthe City Manager ("Manager"),assistant Manager,orthe Manager's designee,who shall be designated inawritingsignedbytheManager.ThePrimaryContactPersonforthe CONTRACTOR andhis/hercontact informationisas follows:Name:e-mail:;Fax:Street Address: 5)ScopeofServices:Thegoods and/or servicestobeprovidedareas set forthin the "checked documents". 6)Compensation:The CONTRACTOR'S compensationfortheperformanceofthiscontract (hereinafter referred to asthe Contract Price)shall beoneofthe following indicated bya checked box a$oras setforthin o CONTRACTOR'S response totheCity'swrittensolicitation,ifany,or,ifnone,then assetoutina CONTRACTOR'S proposalorquote,whicheveris applicable,andasmodifiedbytheContractDocuments. 7)Hours ofWork:In theeventthatthiscontractrequirestheperformanceofservices,thecostof performing the Work afterregular working hours,andon Sunday and legal holidays,if required bythe City,atany timeduringthecourseof the Work,isincludedintheContractPriceandnoadditionalcompensationshallbe received In suchevent.However,nothing contained hereinshallauthorizeworkondaysandduringhours that are otherwise prohibited by ordinance unlessspecifically authorized or instructed inwritingby the Director,the Director's assistant or designee. 8)Time Provisions:The term of this Contract shall commence on the Work Commencement Date and shall continue for __daysoruntilorunlessearlier terminated accordingtotheContractDocuments. Notwithstandingtheforegoing,thisContractmaybeextendediftheextensionisinwritingandsignedbythe City Manager.An extension of the term of this Contract isat the CITY's sole and absolute discretion but inno event may the term of the contract exceed five years. 9)Termination:This contract maybe terminated without cause by the CITY with30daysof advanced writtennotice.Thisprovision supersedes andtakes precedence overany contrary provisionsfortermination contained in the Contract Documents. 10)ApplicableLaw and Venue:Floridalawshallapplyto the interpretation and enforcement ofthis Contract Venuefora II proceedings shali beinMiami-DadeCounty,Florida. 11)Insurance,Indemnification &Bonding:CONTRACTOR shall comply with the insurance, indemnification and bonding requirements set forthinthe Contract Documents. 12)LiquidatedDamages:In the event that the CONTRACTOR shallfailto complete the Workwithin the timelimitsetforthIn the ContractDocuments,orthe extended timelimitagreedupon,inaccordancewiththe procedure as more particularly set forth In the Contract Documents,liquidated damages shallbe paid at the rate of $N/Adollarsperdayuntil the Workis completed. 13)JuryTrial Waiver:The parties waive their righttojurytrial. 14)Entire Agreement,Modification,and Non-waiver:The Contract Documents constitute the entire agreement of the parties and supersedes anyprior agreements,written ororal.The Contract Documents maynot be modified or amended except inwriting,signed byboth parties hereto.The Contract Documents,in general,and this paragraph,in particular,shallnotbemodifiedor amended byanyactsor omissions ofthe parties.Nofailure to exercise andnodelayinexercisinganyright,power orprivilegeshall operate asa waiver.Nowaiverof the Contract Documents,in whole orpart,including the provisionsofthis paragraph,maybeimpliedbyanyactor omission. 15)Public Records:CONTRACTOR and allofits subcontractors are required tocomplywiththepublic records law (s.119.0701)whileprovidinggoods and/or Serviceson behalf of the CITY and the CONTRACTOR,under such conditions,shall incorporate this paragraph inallofits subcontracts for this Project 16)Background Screening.All personnel and volunteers that willprovideanyservice that mightoccur within 100 feet ofany children involvedin any CityoritsAgency's related activity must bein compliance withLevel II BackgroundScreening and fingerprinting requirements asper,Florida Statute Ch.435 prior to the scheduled start ofany employee or volunteer.CONTRACTOR shall prevent anyandallofits personnel,including volunteers, from engaging inany related activities without havingpasseda background screening tothe satisfaction of the City. 17)DrugFreeWorkplace.The CONTRACTOR shallcomplywith the DrugFreeWorkplacepolicysetforth in the CityofSouthMiami's Personnel Manualwhichismadea part ofthis Contract by reference. 18)TRANSFER ANDASSIGNMENT.Noneof the Work under this contract shallbe subcontracted or assigned without prior written consent from the Citywhich may be denied without cause. 19)NOTICES.Ail noticesgivenorrequiredunder this contractshallbedeemedsufficientifsentbya methodthat provides written evidence of delivery,including e-mail and facsimile transmission anddeliveredtothe CONTRACTOR or his designated contact person.Return of mall,sent to theaddresscontained herein for the partiesortheircontactpersons,asnot deliverable orforfailureto claim the mall shallbedeemed received onthe date that the mail is returned to sender. IN WITNESS WHEREOF,the parties,haveexecuted this Contract,onorbefore the date first above written,with fullknowledgeofits content and significance andintendingtobe legally boundby the termshereof. [Individual or entity's namej / Witnessed:.L,-,/ ByJ By:ifiJiJk*(j^A-i (name ofsignatory] ATTESTED:CITY OF SOUTH MIAMI By:By: Maria Menendez Steven Alexander City Clark aty Manager Read and ApprovedastoForm,Language, LegalityandExecutionThereof: By: City Attorney EXHIBIT I Insurance Requirements 1.01 Insurance A.Without limiting its liability,the contractor,consultant or consulting firm (hereinafter referred toas "FIRM"with regard to Insurance and Indemnification requirements)shall be required to procure and maintainatitsown expense duringthelifeoftheContract,insurance of thetypesandintheminimum amountsstatedbelowas will protectthe FIRM,from claims whichmayarise out oforresultfromthe contractortheperformanceofthecontractwiththeCityofSouth Miami,whether such claim is against the FIRM orany sub-contractor,orbyanyone directly or indirectly employedbyanyofthemorby anyonefor whose actsanyof them maybe liable. B.NoinsurancerequiredbytheCITYshallbeissuedor written byasurpluslinescarrierunless authorized inwritingbytheCITYandsuchauthorization shall beattheCITY'ssoleandabsolutediscretion.The FIRM shallpurchaseinsurancefromandshall maintain theinsurancewithacompanyorcompanies lawfullyauthorizedtosellinsuranceintheStateof Florida,onformsapprovedbytheStateof Florida,as will protect the FIRM,ataminimum,fromallclaimsas set forth below whichmayarise out of or result fromthe FIRM's operationsundertheContractandforwhichthe FIRM maybe legally liable,whether suchoperationsbebythe FIRM orbyaSubcontractororbyanyonedirectlyorindirectlyemployedby anyofthem,orbyanyoneforwhoseactsanyofthemmaybe liable:(a)claims under workers' compensation,disability benefitand other similar employeebenefitactswhichare applicable to the Work tobeperformed;(b)claimsfor damages becauseof bodily injury,occupational sicknessor disease,or deathofthe FIRM's employees;(c)claims for damages becauseofbodilyinjury,sicknessordisease,or death ofany person other thanthe FIRM's employees;(d)claimsfordamagesinsuredbyusualpersonal injury liability coverage;(e)claimsfor damages,otherthantothe Work itself,becauseofinjury to or destructionof tangible property,including lossofuse resulting there from;(f)claims for damages because ofbodily injury,deathofapersonorproperty damage arising outofownership,maintenance oruseofa motor vehicle;(g)claims for bodily injury orproperty damage arising out ofcompleted operations;and (h)claims involving contractual liability insurance applicable tothe FIRM's obligations undertheContract. 1.02 Firm's Insurance Generally.The FIRM shall provideand maintain inforceandeffectuntil all the Work to be performed under thisContract has been completed and accepted by CITY (or for such duration as Is otherwise specified hereinafter),the insurance coverage writtenon Florida approved forms andassetforth below: 1.03 Workers'Compensation Insurance atthestatutoryamountasto all employeesin compliance withthe "Workers'Compensation Law"oftheStateof Florida including Chapter440,Florida Statutes,aspresentlywritten or hereafter amended,and all applicable federal laws.In addition,the policy (ies)must include:Employers1 Liability atthestatutory coverage amount The FIRM shall further insure that all ofits Subcontractors maintain appropriate levels of Worker's Compensation Insurance. 1.04 Commercial Comprehensive General Liability insurance with broad form endorsement,aswellas automobile liability,completed operations and products liability,contractual liability,severability ofinterestwith cross liability provision,and personal injury and property damage liability with limits of $1,000,000 combined single limitper occurrence and$2,000,000 aggregate,including: •Personal Injury:$1,000,000; •MedicalInsurance:$5,000 perperson; •Property Damage:$500,000eachoccurrence; •Automobile Liability:$1,000,000eachaccident/occurrence. •Umbrella:$1,000,000 perclaim 1.05 Umbrella Commercial Comprehensive General Liability insurance shall bewrittenona Florida approved form withthesame coverage as the primary insurance policy butintheamountof$1,000,000 per claim and $2,000,000AnnualAggregate.Coveragemustbeaffordedonaformnomorerestrictivethan the latesteditionof the Comprehensive General Liability policy,without restrictive endorsements,as filed bytheInsuranceServices Office,and must include: (a)Premisesand Operation (b)Independent Contractors (c)Products and/or Completed Operations Hazard (d)Explosion,Collapse and Underground Hazard Coverage (e)BroadForm Property Damage (f)BroadFormContractualCoverage applicable tothisspecificContract,including anyholdharmless and/or indemnification agreement (g)Personal Injury CoveragewithEmployeeandContractual Exclusions removed,withminimum limits of coverageequaltothoserequiredfor Bodily Injury Liability andProperty Damage Liability. 1.06 Business Automobile Liability withminimumlimitsofOne Million Dollars($1,000,000.00)plusan additional One Million Dollar($1,000,000.00)umbrellaper occurrence combinedsinglelimitforBodilyInjury Liability andPropertyDamage Liability.Umbrellacoverage must beaffordedonaformnomorerestrictivethan thelatesteditionoftheBusinessAutomobile Liability policy,without restrictiveendorsements,as filed bywiththe state of Florida,and must include: (a)Owned Vehicles. (b)Hiredand Non-Owned Vehicles (c)Employers'Non-Ownership 1.07 SUBCONTRACTS:The FIRM agreesthatifanypart of the Work underthe Contract is sublet,the subcontract shallcontain the sameinsuranceprovisionas set forthinsection 5.1 aboveandS.4 below and substitutingtheword Subcontractor fortheword FIRM andsubstitutingtheword FIRM forCITY where applicable. 1.08 Fire andExtendedCoverageInsurance (Builders'Risk),IF APPLICABLE: A In the event that this contract involves the construction of a structure,the CONTRACTOR shall maintain,withanInsuranceCompanyor Insurance CompaniesacceptabletotheCITY,"Broad"form/All RiskInsuranceonbuildingsand structures,including Vandalism&Malicious Mischiefcoverage,whileinthe courseof construction,including foundations,additions,attachmentsand all permanentfixtures belonging toand constituting apart of saidbuildingsor structures.The policyorpoliciesshallalso cover machinery,if the cost ofmachineryisincludedinthe Contract orifthemachineryislocatedina building thatisbeing renovated byreason of thiscontract.The amount ofinsurance must atall times,beatleast equaltothe replacement and actual cashvalueoftheinsuredproperty.Thepolicy shall beinthenameof theCITYandthe CONTRACTOR,astheirinterestmay appear,and shall alsocovertheinterestsof all Subcontractors performing Work. B.AlloftheprovisionssetforthinSection5.4hereinbelow shall apply tothiscoverageunlessitwouldbe clearly not applicable. 1.09 Miscellaneous: A.\l anynoticeof cancellation of insurance or change incoverageisissuedbythe insurance companyor shouldanyinsurancehaveanexpirationdatethatwilloccur during theperiodofthis contract the FIRM shall be responsible for securing other acceptable insurance priortosuch cancellation,change,or expirationsoastoprovide continuous coverageasspecifiedinthissectionandsoasto maintain coverage during the life of this Contract B.All deductibles mustbe declared bythe FIRM andmustbe approved bytheCITY.Attheoptionofthe CITY,eitherthe FIRM shall eliminateorreducesuchdeductibleorthe FIRM shall procurea Bond,ina formsatisfactorytotheCITYcoveringthesame. C.The policies shall contain waiver of subrogation against CITYwhere applicable,shall expressly provide thatsuch policy or policies are primary over any other collectible insurance thatCITYmay have.The CITYreservestherightat any timetorequestacopyofthe required policies for review.All policies shall containa"severabilityofinterest"or"cross liability"clause without obligation forpremium paymentoftheCITYas well as contractual liability provision covering the Contractors dutyto indemnify theCityasprovidedinthis Agreement D.Beforestarting the Work,the FIRM shall delivertotheCITYand CONSULTANT certificatesofsuch insurance,acceptable totheCITY,as well asthe insurance binder,ifoneis issued,the insurance policy, including the declaration page and all applicable endorsements and providethe name,address and telephonenumberofthe insurance agentorbrokerthroughwhomthe policy wasobtained.Theinsurer shall berated A.VU or better perA.M.Best'sKey Rating Guide,latesteditionandauthorizedtoissue insurance intheStateof Florida.All insurance policies mustbewrittenon forms approved bytheState of Florida andtheymust remain in full force and effectforthe duration ofthecontract period withthe CITY.The FIRM maybe required bythe CITY,atitssole discretion,co provide a "certified copy"ofthe Policy (as defined in Article I ofthis document)which shall include the declaration page and all required endorsements.In addition,the FIRM shall deliver,atthetimeof delivery ofthe insurance certificate,the following endorsements: (1)a policy provision oranendorsementwith substantially similar provisions as follows: "TheCityofSouth Miami isan additional insured.The insurer shall pay all sumsthattheCityof South Miami becomes legally obligated to pay as damages because of bodily injury",'property damage*,or "personal and advertising injury"and it will providetotheCity all ofthe coverage thatis typically providedunderthestandard Florida approvedformsforcommercialgeneral liability coverageAandcoverage B"; (2)apolicy provision oranendorsementwith substantially similar provisions as follows: "This policy shall notbe cancelled (including cancellation fornon-payment of premium), terminatedor materially modifiedwithoutfirst giving theCityofSouth Miami ten (10)days advanced writtennoticeoftheintentto materially modifythe policy ortocancelorterminate the policy foranyreason.The notification shall bedeliveredtotheCitybycertified mail,with proof ofdeliverytotheCity." Indemnification Requirement A.The Contractor acceptsandvoluntarily incurs all risksofanyinjuries,damages,orharmwhich mightariseduring the work oreventthatisoccurringontheCITY'spropertyduetothe negligence or other fault ofthe Contractor oranyoneactingthroughoronbehalfofthe Contractor. B.The Contractor shallindemnify,defend,saveandholdCITY,itsofficers,affiliates,employees, successorsand assigns,harmlessfromanyand all damages,claims,liability,losses,claims,demands,suits,fines, judgmentsorcostand expenses,includingreasonable attorne/s fees,paralegal feesandinvestigativecosts incidentaltheretoandincurredpriorto,duringor following any litigation,mediation,arbitrationandat all appellate levels,whichmaybesufferedby,or accrued against charged toor recoverable fromtheCityofSouth Miami,itsofficers,affiliates,employees,successorsand assigns,byreasonofanycausesofactionsor claim of any kindornature,includingclaimsfor injury to,ordeathofanypersonorpersonsandforthelossor damage to any property arising out ofanegligenterror,omission,misconduct,oranygross negligence,intentionalactorharmful conduct of the Contractor,its contractor/subcontractor orany of theirofficers,directors,agents,representatives, employees,or assigns,oranyoneactingthroughoronbehalfofanyofthem,arising out ofthisAgreement, incidentto it orresultingfromthe performance or non-performance of the Contractor's obligationsunderthis AGREEMENT. C.The Contractor shallpay all claims,lossesand expenses ofanykindornature whatsoever,in connectiontherewith,including the expense orlossoftheCITYand/oritsaffectedofficers,affiliates,employees, successorsand assigns,including theirattorney's fees,inthedefenseofanyactioninlaworequitybroughtagainst them andarisingfromthenegligent error,omission,oractofthe Contractor,its Sub-Contractor orany of their agents,representatives,employees,or assigns,and/orarising out of,orincidentto,this Agreement,orincidentto orresultingfrom the performanceor non-performance ofthe Contractor's obligations under thisAGREEMENT. D.The Contractor agreesandrecognizesthatneithertheCITYnoritsofficers,affiliates, employees,successorsand assigns shall beheld liable orresponsibleforany claims,includingthecostsand expenses ofdefendingsuchclaimswhichmayresultfromorarise out ofactionsoromissionsofthe Contractor, itscontractor/subcontractororanyoftheir agents,representatives,employees,or assigns,oranyone acting throughoronbehalfofthethem,and arising outofor concerning theworkoreventthatis occurring onthe CITY's property.In reviewing,approving or rejecting any submissions oractsoftheContractor,CITY innoway assumes or sharesresponsibilityor liability fortheactsoromissionsofthe Contractor,its contractor/subcontractororanyoftheir agents,representatives,employees,or assigns,oranyone acting through or on behalf of them. E.TheContractorhasthedutytoprovideadefensewithanattorneyorlaw firm approvedbythe City of South Miami,which approval willnotbe unreasonably withheld. Contractor's Responsibility Prior to Receiving a Notice to Proceed Prior tothe City issuing a Notice co Proceed,the contractor shall deliver acopy (either hard copy or,preferably, electronically)ofthe policy,including the declaration page ofthe policy and all endorsements tothe policy and that the contractor shall provide theCitywiththe name,address,including email address,and phone number ofthe contractor's insurance agent The Contractor's insurance agent must provide the City with evidence that the insurer issuing the policy,is licensed and authorized todo business in Florida,with policy documents that have been approved bythe State of Florida and that the insurance carrier isnot issuing the policy as a surplus lines carrier.It shall also request a citation tothe page number ofthe policy,orthe form number ofthe endorsement chat meetsthe following City insurance requirements,and requestthatheorshe highlight the relevant language ofthe portion ofthe policy and/orthe endorsements thatinhisorher estimation,meets chese requirements: The endorsements orthepolicymustprovideorshow that a)thecityisanadditionalinsured; b)coverageincludescontractual liability; c)theCitywillbe provided atleast 10 days advanced notice ofany cancellation ofthe policy,including cancelation fornon-paymentofpremiumandatleast30 days'advanced noticeofany material changes tothepolicyorof cancellation foranyreason other thannon-payment;and d)eitherpolicy provision oranendorsement providing thatthe policy is primary andnon-contributory,suchasan endorsement that provides thatthevendor's policy is primary over all of die city's applicable insurance andthat treatsthecity's policies asexcess coverage. It maybethatsomeoftheseprovisionsarecombinedintoone endorsement orcontainedinthe policy itself. Ifthe policy doesnothavean advanced noticeof cancellation provision that supplies theCitywith advanced notice,thecontractorcanstillcomplywiththe insurance requirementifthe contractor providesthecitywith proofthatthe policy premiumhasbeen paid in full and provided thecontractorpaysamonitoringfee,currendy set at$25per month. EXHIBIT 2 AFFIDAVITS AND FORMS SUBMISSION REQUIREMENTS 1.Respondent's Sworn Statement Under Section 287.I33(3)(A),Florida Statutes,on Attachment #1 "Public Entity Crimes and Conflicts of interest Affidavit," shall becompletedandprovidedwiththeproposalsubmittal. 2.Neitherthe individual(s)/firm,noranyofhis/her/itsemployees shall bepermitted to represent anyclientbeforetheCommissionoranyCommittee,department or agencyoftheCity,and shall agreenottoundertakeany other private representation which might createaconflictof interest withtheCity.The individual(s)/firm may not represent any Commission member,individually,or,any member of their family or anybusinessinwhich the Commission member of their family hasan interest. 3.All proposalsreceived will beconsidered public records.TheCity will consider all quotations usingsuchcriteriaastheCommissionorCityManagermay adopt at either oftheirsolediscretion.The individuat(s)/firm selected will berequiredto enter intoaformal agreement withtheCityinaformsatisfactory to theCity,prior tothe execution ofwhichtheCity shall reserve allrights,including the rightto changeits selection. 4.Respondent's Attachment #2 "Drug Free Workplace"form shall be completedandprovidedwiththeproposal submittal 5.Respondent's Attachment #3 "No Conflict of Interest/Non Collusion Affidavit/'shall be completed and provided withtheproposal submittal. 6.Respondent's Attachment #4 "Acknowledgement and Conformance with OSHA Standards/9 shall be completed and provided withthe proposal submittal. 7.Respondent's Attachment #5 "Related Party Transaction Verification Form"shall be completed and provided withthe proposal submittal. Page1 of10 Attachment*I Public Entity Crimes and Conflicts of Interest Pursuant tothe provisions of Paragraph (2)(a)of Section 287.133,Florida State Statutes -"A personor affiliate who has been placed onthe convicted vendor list following a conviction fora public entity crime may notsubmita Bid onaContractto provide anygoodsor services toa public entity,may notsubmita Bid onaContract with a public entityfortheconstructionor repairofa public building or public work,may notsubmitbidson leases ofrealpropertytoa public entity,may notbeawardedto perform workasaContractor,supplier,Subcontractor, or Consultantundera Contract with any public entity,and may nottransact business withany publicentityinexcessofthe threshold amount Category TwoofSection 287.017,Florida Statutes,forthirtysix(36)months fromthedateofbeingplacedon the convicted vendor list". Theaward ofany contracthereunderissubjecttothe provisions ofChapter 112,Florida State Statutes.BIDDERS must disclosewith their Bids,the name of anyofficer,director,partner, associate or agentwhoisalsoanofficer or employeeof the CityofSouth Miami or itsagencies. SWORN STATEMENTPURSUANT TO SECTION 287.133 (3)(a). FLORIDA STATUTES.ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I.This sworn statement is submitted to avanti's construction company llc [printnameofthe public entity] by WILLIAMS CORACELIN,PROJECT MANAGER [print individual'snameandtitle] r AVANTI'S CONSTRUCTION COMPANY LLC [printnameofentitysubmittingsworn statement] Whosebusinessaddress is 11976 m 24th Street Coral Springs,FL 33065 and (if applicable)its Federal Employer Identification Number (FEIN)is 46~3587188 (If the entity has no FEIN,include the Social Security Number ofthe individual signing this swornstatement:.) 2.I understand thata "public enti*y crime'as defined in Paragraph 287.133 (IKg),Florida Statutes,means a violation of any stateor federal law by a person with respectto and directly relatedtothetransactionof business with any public entity or withan agency or political subdivision of any otherstateorofthe United States,including,but not limited to,any bid orcontractforgoodsor services tobe provided to any public entity or an agency or political subdivision of any otherstateorofthe United States and involving antitrust,fraud,theft,bribery,collusion,racketeering,conspiracy,or material misrepresentation. 3.I understandthat "convicted"or "conviction"asdefinedin Paragraph 287.133 (l)(b), Florida Statutes,means a finding of guilt ora conviction ofa public entity crime,with or Page 2 of 10 without an adjudication of guilt,inany federal orstate trial courtofrecord relating to charges broughtbyindictmentor information after July 1,1989,asaresultofa jury verdict,non-jury trial,orentryofa plea of guilty ornolocontender. 4.I understandthatan "affiliate"asdefinedin Paragraph 287.133 (l)(a),Florida Statutes, means: (a)A predecessor orsuccessor of apersonconvictedofa public entitycrime;or (b)Anentityunderthecontrolofany natural personwhoisactiveinthe management of the entity andwhohasbeenconvictedofapublic entity crime.The term "affiliate"includes those officers,directors,executives,partners,shareholders, employees,members,andagentswhoareactiveinthemanagementofan affiliate.The ownership by one person of shares constituting acontrolling interest inany person,or a pooling of equipment or incomeamongpersons when not for fair market valueunder anarm'slengthagreement,shall beaprima facie casethatonepersoncontrols another person.Aperson who knowingly enters intoajoint venture withaperson who has been convicted of apublic entity crimein Florida during the preceding36 months shall be considered an affiliate. 5.I understandthata "person"asdefinedin Paragraph 287.133 (l)(e),Florida Statutes, meansanynatural person or entityorganized under the laws of any state or of the United Stateswiththe legal powertoenterintoa binding contractandwhichbidsor applies tobidoncontractsforthe provision ofgoodsorservicesledbya public entity, orwhichotherwise transacts or applies totransact business witha public entity.The term "person"includes those officers,directors,executives,partners,shareholders, employees,members,and agents whoareactive in management ofanentity. 6.Based on information and belief,the statement which I have marked below is true in relation totheentity submitting thisswornstatement.[Indicate whichstatement applies.] Neithertheentity submitting thisswornstatement,noranyofits officers, directors,executives,partners,shareholders,employees,members,oragentswhoare active inthe management oftheentity,norany affiliate oftheentityhasbeen charged with and convicted ofa public entitycrime subsequent to July I,1989. The entity submittingthisswornstatement,oroneor more ofitsofficers, directors,executives,partners,shareholders,employees,members,or agents whoare active inthe management oftheentity,oran affiliate oftheentity has been charged with and convictedofa public entity crime subsequent to July I,1989. The entity submittingthis sworn statement,oroneor more ofitsofficers, directors,executives,partners,shareholders,employees,members,or agents who are active inthe management ofthe entity,or an affiliate oftheentity has been charged with and convicted ofa public entity crime subsequent of July I,1989.However,there has beenasubsequent proceeding beforea Hearing OfficeroftheStateof Florida,Division of Administrative Hearings and the Final Order entered bythe Hearing Officer determined thatit was not in the public interest to place the entity submitting this sworn statement onthe convicted vendor list,{attach acopyofthe final order.] Page3 of 10 Continuation ofAttachment #2 fcifefc Entfly Crimes and Conflicts I UNDERSTAND THAT THESUBMISSIONOFTHISFORM TO THE CONTRACTING OFFICER FOR THE PUBUC ENTITY INDENTIFIED IN PARAGRAPH I (ONE)ABOVE IS FORTHAT PUBLIC ENTITYONLY,ANDTHATTHIS FORM IS VAUDTHROUGH DECEMBER 31 OFTHE CALENDAR YEAR IN WHICH IT IS FILED.I ALSO UNDERSTAND THAT I AMREQUIRED TO INFORMTHE PUBUC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESSOFTHETHRESHOLD AMOUNT PROVIDED IN SECTION 287,01*FLORIDA STATUTES.FOR CATEGORY TWO OF ANY CHANGEINTHE INFORMATION CONTAINED INTHIS FORM. Sworn to and subscribed before methis10,day of i^brwary ,20 is Personally known or Produced identification Notary Public -State of ]£/afrj Mycommissionexpires (Typeof identification) Form PUR 7068(Rev.06/l 1/92) (Printed,typedor stamped gomrnitstoi MARCANTHONY TUUOCH |MY COMMISSION #EE852059 EXPIRES November IS.2016 Page 4 of 10 Attachment #2 "Drug Free Workplace" Whenevertwoormore Bids which are equal withrespect to price,quality and service are received by the State orby any political subdivisions for the procurement of commodities or contractual services,a Bid receivedfromabusinessthat certifies that ithasimplementeda drug-free workplace program shall be given preference in the award process.Established procedures for processing tie Bids will be followed if noneofthetied vendors have a drug-free workplace program*In order to have a drug-free workplace program,a business shall: 1.Publish astatement notifying employees thatthe unlawful manufacture,distribution, dispensing,possession,oruseofa controlled substance is prohibited in die workplace and specifying the actions that will betaken against employees for violations of such prohibition. 2.Inform employeesaboutthe dangers ofdrug abuse inthe workplace,the business1 policy of maintaining a drug-free workplace,any available drug counseling,rehabilitation, and employee assistance programs,and the penalties thatmaybe imposed upon employees for drug abuse violations. 3.Give each employee engaged tn providing the commodities or contractual services that are under Bidacopy of thestatementspecifiedinSubsection (I). 4.In thestatement specified in Subsection (I),notifythe employees,that,asa condition of workingonthe commodities or contractual services thatareunder Bid,theemployee will abide bythe terms ofthe statement and will notify the employer of any conviction of,or plea of guilty ornolo contender to,any violation of Chapter 893orofany controlled substance law ofthe United Statesor any state,fora violation occurring in the workplace no later than five (5)days after such conviction. 5.imposea sanction on,or require the satisfactory participation ina drug abuse assistance or rehabilitation program,if such Is available in the employee's community,by any employee who issoconvicted. 6.Make a good faith effortto continue to maintain a drug-free workplace through implementationofthissection. Asthe person authorized to sign the statement I certify that this firm compiles fully with the aboverequirements. PROPOSER1 Signature:&{tjj£\*»-\^d%/ Print Name:wu*liams coracelin Date:02/10/2015 PsgeSoflO Attachment#3 "No Conflict of Interest/Non Collusion Affidavit" Submitted this m>dayof pbbrpary 20 is The undersigned,as Bidder/Proposer,declares thatthe only persons interested In this RFP are named herein;thatnoother person has any interest in this RFP or In the Contract to which this RFP pertains; that this response Is made without connection or arrangement with any other person,*and that this responseis In everyrespectfairandmadeingood faith,without collusion or fraud The Bidder/Proposer agrees if this response/submission is accepted,to execute an appropriate CITY document forthe purpose of establishing a formal contractual relationship between the Bidder/Proposer and the CITY,forthe performance of ail requirements to which the response/submission pertains. The Bidder/Proposer states tfmtthis response is based upon the documents identified bythe following number:Bid/RFP The full-names and residences of persons and firm interested inthe foregoing bid/proposal,as principals,are as follows: -;i..„_V 'i uinir .••.,/.•__.l..j i •~r in--.....,i -liin in ii ,.i -i in ___^_--•I S-i J ••••• The Bidder/Proposer further certifies that this response/submission complies with section 4(c)ofthe Charterofthe Cfty of Miami,Florida,that,tothebest of its knowledge and belief,no Commissioner, Mayor,orother officer or employee ofthe CfTY has an interest direcdy or indirectly in die profits or emoluments ofthe Contract,Job,work or serviceto which the response/submission pertains. I Printed Name:%IJ&XMB£mRPmteM Tide:0WMBR Telephone:$54-£68-3043 Company Name MWTi/S cx>HSTRpeTXON xxjmpahy i^c Com/nuat/on ofAttochmen^ Page6 of10 NOTARYPUBUC: STATE OF FLORIDA MIAMI DADE COUNTY OF The foregoing Instrument was acknowledged before me this 3°,day °'FEBf&3b*2a 1S b£WILLIAMS CORACECTT ^_^(name of personwhose signature Is beingnotarized)whois x Personally knowntome,or Personal identification: SEAL Typeof tdentiftcation Produced yf Did take an oath,or Did Not take an/oath. Page 7 of10 rotary Public:Print,Stamp ascommissioned,) ATTACHMENT #4 "ACKNOWLEDGEMENT AND CONFORMANCE WITH OSHA Standards" TO THE CITY OF SOUTH MIAMI We,AVANTI«s constrtjction COMPANY.ftMfae of Contractor),hereby acknowledge andagreethat asContractorsforthis Solicitation,as specified have thesole responsibility for compliance with all the requirements of the Federal Occupational Safety and Health Actof 1970,and all Stateand local safety and healdi regulations,and agree to indemnify and hold harmless the City of South Miami against any and all liability,claims,damages,losses and expenses they may incur due to thefutureof (subcontractor's names): to comply with suchact or regulation. CONTRACTOR Title i gw -^Witness BY;WXLLLftMS CQRACELXN Name OPERATIONS MANAGER FAILURE TO COMPLETE SIGN.&RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE P^geSoflO Attachment #5 "RELATED PARTY TRANSACTION VERIFICATION FORM" ,WILLIAMS CORACELIN ,individually and on behalf of AVANTI•S CONSTRUCTION COMPANY LLC ("FirrrOhave Name ofRepresentative Company/Vendor/Entity read the City ofSouth Miami ("Cicy")*s Code of Ethics, Section 8A-1 ofthe City's Code of Ordinances and I hereby certify,under penalty of perjury thattothebestof my knowledge,information andbelief: (1)neither I northe Firm have any conflict of interest (as defined in section 8A-I)with regard tothecontractor businessthat I,and/orthe Firm,am(are)abouttoperformfor,ortotransact with,the City,and (2)neither I norany employees,officers,directorsofthe Firm,nor anyone who has a financial interestgreater than 5%in the Firm,has any relative(s),as defined in section 8A-t,who is an employee ofthe City orwho is(are) an appointed or elected official ofthe City,orwho is(are)a member of any public body created by the City Commission,i.e.,aboardorcommitteeoftheCity[See Note #1 below],and (3)neither I northe Firm,nor anyone who has a financial interestgreaterthan 5%inthe Firm,nor any member of thosepersons'immediate family (i.e.,spouse,parents,children,brothersand sisters)hastransactedorentered intoanycontract(s)withtheCityorhasa financial interest,directorindirect,inanybusiness being transacted withthecity,or withany person or agencyactingforthecity,other thanas follows: (if necessaryuseaseparate sheet to supply additional information that will notfitonthislinebutmakereferenceon the lineabovetothe separate sheet,I.e.,"seeattachedadditionalinformation"andmake reference tothis documentandthisparagraphontothe additional sheet which additional sheetmustbe signed underoath).[See Note #I below];and (4)noelectedand/orappointed official oremployeeoftheCityofSouth Miami,oranyoftheirimmediate family members (i.e.,spouse,parents,children,brothers andsisters)hasa financial interest,directly or indirectly,inthe contract between youand/or your FirmandtheCity other thanthe following individuals whose interest isset forth following their usea separate names: (if necessary usea separate sheet to supplyadditional information that will not fitonthislinebutmake reference onthelineabove to the separate sheet,i.e.,"see attached additionalinformation"andmake reference tothis document andthisparagraph onto the additional sheet whichadditionalsheetmustbesignedunderoath).Thenamesof all Cityemployeesand that ofallelectedand/orappointedcity officials orboardmembers,whoown,directly or indirectly,an interest of five percent (5%)or more of the totalassetsofcapital stock inthefirm are asfollows: necessary usea separate sheet to supplyadditionalinformation that will not fitonthislinebutmake reference on the lineaboveto the separate sheet,i.e.,"see attached additionalinformation"andmake reference tothis document andthisparagraphontotheadditional sheet whichadditional sheet mustbesignedunderoath).[See Note #1 below] (5)I andthe Firm furtheragreenottouseorattempttouseany knowledge,propertyorresource which may cometousthroughourpositionoftrust,orthroughourperformanceofourdutiesunderthetermsofthe contract withtheCity,to secure aspecial privilege,benefit,orexemptionforourselves,orothers.Weagreethat wemaynotdiscloseoruseinformation,not available tomembersofthegeneral public,forourpersonal gain or Note #11 While the ethics code stillapplies,iftheperson executing this formisdoingsoon behalf of a firm with more than 15 employees,the statement in this section shallbebasedsolelyon the signatory's personal knowledge and he/she isnot required to make an independent investigation asto the relationship of employees;if the firm Is apublicly traded company, the statement in this section shallbebasedsolelyonthesignatory'spersonalknowledgeandhe/sheis not requiredto make an independent investigation asto the relationshipof employees or of those whohaveafinancial interest in the Firmor of the financial interest in the Firm of city employees,appointed officialsor the immediate family members of elected and/or appointed officialor employee orastotherelationshipbybloodormarriageof employees,officers,ordirectorsoftheFirm, or ofany of their immediate familytoany appointed or elected officialsof the City,orto their immediate family members. benefit orforthe personal gain or benefit ofany other person or business entity,outside ofthe normal gain or benefitanticipatedthroughtheperformanceofthecontract. (6)I and the Firm hereby acknowledge thatwe have not contracted or transacted any business with the City or anypersonor agency acting forthe City,andthatwe have notappearedinrepresentation ofany thirdparty before any board,commission or agency oftheCity within thepast two yearsotherthanas follows: (ifnecessaryuseaseparate sheet to supply additional information that will notfiton this line but make reference onthe line above totheseparate sheet i.e., "seeattached additional information"andmake reference tothisdocumentandthis paragraph ontothe additional sheet which additional sheet must besignedunderoath). (7)Neither I noranyemployees,officers,or directors ofthe Firm,noranyoftheirimmediate family (i.e.,asa spouse,son,daughter,parent,brother orsister)isrelatedbybloodormarriageto:(i)anymemberoftheCity Commission;(ii)anycityemployee;or (iii)anymember ofany boardor agency oftheCity other thanas follows: (ifnecessaryusea separate sheet tosupplyadditional informationthat will notfitonthislinebutmakereferenceonthelineabovetotheseparatesheet,i.e.,"see attached additional information"andmake reference tothis document andthisparagraphontotheadditional sheet whichadditional sheet must besigned under oath).[See Note #1 below];and. (8)No Other Firm,noranyofficers or directors ofthat Other Firmoranyonewhohasa financial interest greater than5%in that Other Firm,nor anymemberofthosepersons'immediate family (i.e.,spouse,parents,children, brothers andsisters)noranyofmyimmediate family members(hereinafter referred toas "Related Parties")has respondedtoa solicitation bytheCityinwhich I orthe Firm that I represent oranyonewhohasa financial interest greater than5%in the Firm,or any member ofthose persons'immediate family (i.e.spouse,parents, children,brothers andsisters)havealsoresponded,other thanthe following: (ifnecessaryuseaseparate sheet tosupply additional information that will not fitonthislinebutmake reference onthelineabovetothe separate sheet,i.e.,"see attached additional information"andmake reference tothis document andthisparagraphontotheadditional sheet which additional sheetmustbe signed under oath),[while theethicscode still applies,ifthepersonexecuting thisformisdoingsoon behalf ofa firm whosestockis publicly traded,thestatementinthissection(8)shall be based solely onthe signatory's personal knowledge and he/she isnotrequiredto make an independent investigation intotheOther Firm,orthe Firm he/she represents,astotheir officers,directorsor anyone having a financial interestinthoseFirmsoranyoftheiranymemberofthosepersons'immediate family.] (9)I andthe Firm agreethatweare obligated to supplement this Verification Form and inform theCityof any change in circumstances that would change our answers to this document.Specifically,afterthe opening of any responses toa solicitation,I andthe Firm have an obligation to supplement this Verification Form withthe name of all Related Parties who have also responded tothe same solicitation andto disclose the relationship ofthose parties to meand the Firm. (10)A violation ofthe City's Ethics Code,the giving of any false information orthe failure to supplement this Verification Form,may subjectmeorthe Firm to immediate termination ofany agreementwiththe City,andthe imposition ofthe maximum fine and/or any penalties allowed by law.Additionally,violations may be considered by and subject to action bythe Miami-Dade County Commission on Ethics.Under penalty of perjury.I declare that I Note #I:Whiletheethicscodestillapplies,ifthepersonexecuting this formisdoingsoonbehalfofa firm withmorethan 15 employees,thestatementinthissection shall bebased solely onthe signatory's personal knowledge and he/she isnot requiredtomakeanindependentinvestigationastothe relationship ofemployees;ifthefirmisa publicly tradedcompany, the statement Inthissectionshallbebasedsolelyonthe signatory's personal knowledgeandhe/she is notrequiredtomake anindependentinvestigationasto the relationshipofemployees or ofthosewhohavea financial interestinthe Firm orof the financial interestintheFirm of cityemployees,appointed officials ortheimmediatefamily members ofelectedand/or appointed official oremployeeorastotherelationshipbybloodormarriageofemployees,officers,ordirectorsoftheFirm, or ofanyoftheirimmediatefamilytoanyappointedorelected officials oftheCity,ortotheir immediate familymembers. have made a diligent effort to investigate the matters to which I am attesting hereinabove and that the statements made hereinabove aretrueand correct tothebestofmy knowledge,information and belief. Signature:UjLj*t*~~l_^Ai^Zf ^ Print Name &TfrleffIX<LIAMS CORACELIN ,OPS MANAGER p^,02/10/2015 ATTACHED: Sec 8A-I -Conflict of interest and code of ethics ordinance. MunlcodePage I0f4 Sec.8A-L •Conflict of interest and code of ethics ordinance. (a)Designation* Thissection shall be designated andknownasthe °City ofSouth Miami Conflict ofInterestandCodeof Ethics Ordinance."Thissection shall be applicable to all city personnel as defined below,and shall alsoconstitutea standardof ethical conductandbehaviorfor all autonomous personnel,quasi-judicial personnel,advisory personneland departmental personnel.The provisions ofthissection shall be applied ina cumulative manner.By wayof example!and not asa limitation,subsections(c)and(d)maybe applied tothesamecontract or transaction. (b)Definitions.Forthepurposesofthissectionthe following definitions shall be effective: (1)Theterm "commission members"shall refertothemayorandthemembersof the citycommission. (2)Theterm"autonomouspersonnel"shall refertothemembersofautonomousauthorities,boardsand agencies, suchasthe city communityredevelopmentagencyandthehealth facilities authority. (3)The term "quasi-judicial personnel0 shall refertothemembersofthe planning board,the environmental review andpreservation board,the code enforcement boardandsuch other Individuals,boardsandagendes of thecityas perform quasi-Judicial functions. (4)Theterm "advisory personnel0 shall refertothemembersofthosecityadvisoryboardsandagendeswhose soleor primary responsibility istorecommend legislation or give advice tothe dty commission. (5)Theterm "departmental personnel"shall refertothe city clerk,the city manager,department heads,the city attorney,and all assistants to die city clerk,city manager andcityattorney,howevertided. (6)Theterm "employees"shall referto all other personnel employed bythe city. (7)Theterm "compensation"shall refertoany money,gift,favor,thing of value or financial benefitconferred,or to be conferred in return for services rendered or to be rendered. (8)The term "controlling financial interest0 shall referto ownership,directly or indirectly,oftenpercentormore ofthe outstanding capital stock inany corporation oradirector indirect interestoftenpercentormoreina firm, partnership,orother business entityatthetimeof transacting business withthedty. (9)Theterm "immediate family"shall refertothe spouse,parents,children,brothers and sisters ofthe person Involved. (10)Theterm "transact anybusiness"shall refertothe purchase or sale bythecityof specific goods or services for consideration and to submitting a bid,a proposal in response coa RFP,a statement of qualifications in response toarequestbythedty,or entering into contract negotiations for tire provision onanygoods or services, whichever first occurs. (c)Prohibition ontransacting business with the city. Note*Is WNIe the ethicscode stM applies,If the peranexec^ 15 employees,the statement In this sectionshallbe bas«rf solelyonthe slgitatoiys peronaJ reqidred to make an Indepenctent Investigationas to th^ the statement In tMs section sh*Ube bated solelyo anIndependentInvestigationas to the r^atioitthfpofemptoyeeswof tho*ewh*hav^^ the financial Interest In the Flrt*ofcity em appointed official or emp^ or ofanyof their Immediate family toanyappointedorelected officials of the aty,or to their Immediate family members. No person included in theterms defined in paragraphs (b)(1)through (6)and in paragraph (b)(9)shall enter into any contract ortransactanybusinessinwhichthatpersonoramemberoftheimmediate family hasa financial interest,director indirect withthecityor any person or agency acting forthe city,andany such contract, agreement or business engagement entered inviolationofthis subsection shall render the transaction voidable. Willfulviolation of this subsection shall constitute malfeasanceinofficeandshallaffect forfeiture ofoffice or position.Nothing inthissubsection shall prohibitor make illegal: (1)The payment of taxes,special assessments or fees for services provided by the city government; (2)The purchase of bonds,anticipation notes orother securities that may be issued by the city through underwriters or directlyfromtimetotime. War/er of prohibition.The requirements of this subsection may be waived fora particular transaction only by four affirmative votesofthe city commission after public hearing upon finding that: (1)An open-to-all sealed competitive proposal has been submitted by a city person as defined in paragraphs (b)(2), (3)and(4); (2)Theproposalhasbeensubmittedbyapersonor firm offering services within thescopeofthepracticeof architecture,professional engineering,or registered land surveying,as defined bythe laws ofthestateand pursuanttothe provisions ofthe Consultants'Competitive Negotiation Act,andwhenthe proposal hasbeen submittedbyacityperson defined in paragraphs (b)(2),(3)and (4); (3)Thepropertyor services tobe involved inthe proposed transaction are unique andthe city cannot avail itself ofsuchpropertyor services withoutenteringa transaction which would violate this subsection but forwaiverofits requirements;and (4)Thattheproposed transaction will beinthebestinterestofthecity. Thissubsection shall be applicable onlytoprospective transactions,andthecity commission mayinnocase ratify a transaction entered in violation of this subsection. Provisions cumulative.Thissubsectionshallbetakentobe cumulative and shall notbeconstruedtoamend or repeal any other lawpertainingto the samesubjectmatter. (d)Furtherprohibitionon transacting businesswiththecity. Noperson included inthe terms definedinparagraphs (b)(1)through(6)andinparagraph(b)(9)shall enter into any contract or transact anybusinessthroughafirm,corporation,partnership or businessentityinwhich that person or anymemberof the immediate family hasacontrolling financial interest,direct or indirect,withthecity or any person or agencyactingforthecity,andanysuchcontract,agreement or businessengagement entered in violationofthis subsection shall render the transaction voidable.Theremainingprovisionsof subsection (c)will alsobeapplicabletothis subsection asthough incorporated byrecitation. Additionally,nopersonincludedinthetermdefinedinparagraph(b)(I)shallvoteon or participateinanywayin any matter presented tothecitycommissionif that personhasanyofthe following relationshipswithanyofthe persons or entitieswhichwouldbe or mightbedirectlyorindirectlyaffectedbyanyactionofthecitycommission: (I)Officer,director,partner,ofcounsel,consultant,employee,fiduciary or beneficiary;or (2)Stockholder,bondholder,debtor,or creditor,ifinanyinstancethetransaction or matter wouldaffectthe persondefinedin paragraph (b)(1)inamannerdistinctfromthemannerinwhichitwouldaffectthepublic generally.Anypersonincludedinthe term definedinparagraph(b)(I)whohasanyofthe specified relationships orwhowouldor might,directly or indirectly,realizeaprofitbytheactionofthecity commission shallnotvoteon or participate inanywayin the matter. (E)Gifts. (l)Defmition.Theterm "gift"shallrefertothetransferof anything ofeconomicvalue,whetherintheformof money,service,loan,travel,entertainment,hospitality,item or promise,or inany other form,without adequate and lawful consideration. (2j£xceptions.Theprovisionsofparagraph(e)(I)shallnot apply to: a.Political contributions specifically authorized by state law; Note #I:While the ethics code stillapplies,ifthepersonexecutingthisformisdoingsoonbehalfofafirmwithmorethan 15 employees,the statement In thissection shatl bebasedsolelyon the signatory's personal knowledge and he/she is not required to make an Independent investigationas to therelationship of employees;If the firm Is apubliclytradedcompany, the statement inthissectionshallbebasedsolelyon the signatory'spersonalknowledgeandhe/she Is not requiredto make an independent investigationasto the relationshipof employees orof those whohavea financial interest in the Firmorof the financial interest in the Firm of city employees,appointed officialsor the Immediate family members of elected and/or appointed officialor employee orasto the relationshipbybloodormarriageof employees,officers,ordirectorsoftheFirm, or of any of their immediate familytoany appointed or elected officialsof the City,orto their immediate family members. b.Giftsfromrelatives or membersofone'shousehold,unlessthepersonisaconduitonbehalfofathirdpartyto thedeliveryofagiftthatisprohibitedunder paragraph(3); c.Awards for professional or civic achievement; d.Material suchas books,reports,periodicals or pamphlets which are solely informational orofan advertising nature. (3)Prohibitions.Apersondescribedin paragraphs (b)(1)through(6)shall neithersolicitnor demand any gift.It is also unlawful foranypersonorentityto offer,give oragreeto give toanyperson included intheterms defined in paragraphs (b)(1)through(6),orforanyperson included intheterms defined in paragraphs (b)(1)through(6)to acceptoragreetoacceptfrom another person or entity,anygiftfor or becauseof: a.An official public actiontaken,ortobetaken,or which couldbetaken,oranomissionor failure totakea public action; b.A legal dutyperformed or tobeperformed,orwhichcouldbeperformed,oranomissionor failure toperform alegalduty; c.A legal dutyviolatedortobe violated,orwhichcouldbe violated byanyperson included intheterm defined in paragraph (b)(I);or d.Attendance or absence from apublic meeting atwhich official actionis to be taken. (4)Disclosure.Any person includedinthe term definedinparagraphs (b)(1)through (6)shalldiscloseany gift,or series of giftsfromanyone person orentity,havingavalueinexcessof$25.00.The disclosure shallbemadeby filing acopyof the disclosure form required by chapter 112,Florida Statutes,for"local officers"withthecityclerksimultaneouslywiththe filing oftheformwiththeclerkofthecountyandwiththe Florida Secretary ofState. (f)Compulsory disclosure by employees of firmsdoingbusinesswiththecity. Shouldanypersonincludedinthetermsdefinedin paragraphs (b)(1)through(6)beemployedbyacorporation, firm,partnership or businessentityin which thatpersonortheimmediate family does not haveacontrolling frnancial interest,andshould the corporation,firm,partnership or businessentityhavesubstantialbusiness commitmentstoorfromthecityoranycity agency,orbesubjecttodirect regulation bythecityoracity agency, thentheperson shall file aswornstatement disclosing such employment andinterestwiththeclerkofthe city. (g)Exploitation of official position prohibited. No person included intheterms defined in paragraphs (b)(l)through(6)shall corruptlyuseorattempttousean official positiontosecurespecial privileges orexemptionsforthatpersonorothers. (h)Prohibition onuse of confidential information. Noperson included intheterms defined in paragraphs (b)(1)through (6)shall accept employment or engage in anybusinessorprofessionalactivitywhichonemight reasonably expectwouldrequireor induce oneto disclose confidential information acquired byreasonofan official position,nor shall that person in fact ever disclose confidential information garnered or gained through an official position with the city,nor shall thatpersoneveruse such information,directly or indirectly,for personal gain or benefit. (i)Conflicting employment prohibited. Noperson included intheterms defined in paragraphs (b)(1)through (6)shall acceptother employment which would impair independence of judgment inthe performance ofany public duties. (j)Prohibitionon outside employment. (I)Noperson included in theterms defined in paragraphs (b)(6)shall receive any compensation for services asan officer or employee ofthecity from any sourceother than the city,exceptas may be permitted as follows: a.Generally prohibited.No full-time city employee shall accept outside employment,either incidental,occasional or otherwise,where city time,equipment or material istobe used orwhere such employment or any part thereof is tobe performed oncitytime. Note #11 Whiletheethicscodestill applies,ifthepersonexecutingthisformisdoingsoonbehalfofa firm withmorethan 15 employees,the statement inthissection shall bebasedsolelyonthe signatory's personal knowledgeand he/she isnot requiredtomakeanindependent investigation astothe relationship ofemployees;ifthe firm isa publicly tradedcompany, the statement inthissection shall bebasedsolely onthe signatory's personal knowledge andhe/sheisnot required tomake an independent investigationastotherelationshipof employees or of thosewhohavea financial interest in the Firm orof the financial interestintheFirmofcityemployees,appointed officials ortheimmediate family membersofelected and/or appointed official or employee orastotherelationshipbybloodormarriageofemployees,officers,ordirectorsofthe Firm, or ofany oftheirImmediatefamilytoanyappointedorelected officials oftheCity,ortotheirimmediate family members. b.When permitted,A full-time city employee may accept incidental or occasional outside employment so long as such employment is not contrary,detrimental or adverse tothe interest ofthe city or any of its departments and the approval requiredin subparagraph c.isobtained. c.Approval of department head required.Any outside employment by any full-time city employee mustfirstbe approved in writing bythe employee's department head who shall maintain a complete recordofsuch employment. d Penalty.Any person convicted of violating any provision of this subsection shall be punished as provided in section I-11 ofthe Code of Miami-Dade County and,in addition shall be subject to dismissal by the appointing authority.The city may also assess against a violator a fine notto exceed $500.00 and the costs of investigation incurred bythecity. (2)All full-time city employees engaged in any outside employment for any person,firm,corporation or entity other than the city,or any ofits agencies or instrumentalities,shall file,under oath,an annual report indicating the sourceofthe outside employment,thenatureofthework being doneand any amount of money orother consideration received bythe employee fromthe outside employmentCity employee reports shall be filed with thecityclerk.Thereports shall be available ata reasonable timeand place for inspection bythe public.Thecity managermayrequiremonthlyreportsfrom individual employees orgroupsof employees forgoodcause.. (k)Prohibited investments. Noperson included intheterms defined inparagraphs (b)(1)through(6)oramemberoftheimmediate family shall havepersonalinvestmentsinanyenterprise which will createa substantial conflict betweenprivateinterests andthepublicinterest. (J)Certain appearances and payment prohibited. (1)Noperson included intheterms defined in paragraphs (b)(1),(5)and(6)shall appearbeforeanycityboardor agencyandmakea presentation onbehalfofathirdpersonwith respect toanymatter,license,contract, certificate,ruling,decision,opinion,rate schedule,franchise,or other benefitsoughtbythethird person.Nor shall the person receiveany compensation or gift,directly or indirectly,forservices rendered toathird person,who hasappliedfororisseekingsomebenefitfromthecityoracity agency,inconnectionwiththeparticularbenefit soughtbythethirdperson.Nor shall thepersonappearinany court or beforeany administrative tribunalas counselor legal advisortoapartywhoseekslegalrelieffromthecity or acityagencythroughthesuitinquestion. (2)Noperson included inthetermsdefinedin paragraphs (b)(2),(3)and(4)shall appearbeforethecity commissionoragencyonwhichthepersonserves,eitherdirectlyorthroughanassociate,andmakea presentationonbehalfofathirdpersonwithrespecttoanymatter,license,contract,certificate,ruling,decision, opinion,rate schedule,franchise,or other benefitsoughtbythethirdperson.Nor shallsuchpersonreceiveany compensationor gift,directlyor indirectly,forservicesrenderedtoathirdpartywhohas applied for or isseeking somebenefitfromthecity commission or agency on which thepersonservesinconnectionwiththeparticular benefitsoughtbythethirdparty.Nor shall thepersonappearinanycourtorbeforeany administrative tribunalas counselor legal advisor toathirdpartywhoseeks legal relief fromthecity commission or agency on which such person serves through the suitin question. (m)Actions prohibited when financial interests involved. Noperson included in theterms defined in paragraphs (b)(I)through (6)shall participate in any official action directlyor indirectly affecting a business inwhich'thatpersonoranymemberofthe immediate family hasa financial interest.Afinancial interest is definedinthis subsection to include,but not belimitedto,any direct or indirect interest inany investment,equity,or debt. (n)Acquiringfinancial interests. Noperson included inthe terms defined inparagraphs (b)(1)through(6)shall acquirea financial interest ina project,business entity orpropertyatatime when the person believes or has reason to believe thatthe financial interest may be directly affected by official actions or by official actions by the city or city agency of which the person isan official,officer or employee. (0)Recommending professional services. Note #I:While theethicscodestillapplies,ifthepersonexecutingthisformisdoingsoonbehalfofafirmwithmorethan 15 employees,the statement inthissectionshallbebasedsolelyon the signatory'spersonalknowledgeand he/she isnot requiredtomakean independent investigationastothe relationship ofemployees;ifthefirmisa publicly tradedcompany, the statement inthissectionshallbebasedsolelyonthesignatory'spersonalknowledgeandhe/sheisnotrequiredto make an independent investigationastotherelationshipofemployeesorofthosewhohavea financial interestintheFirmorof the financial interestintheFirmofcityemployees,appointedofficials ortheimmediate family membersofelectedand/or appointed official or employee orastotherelationshipbyblood or marriageofemployees,officers,ordirectorsoftheFirm, orofany of their immediate familytoanyappointedorelected officials of the City,ortotheirimmediatefamilymembers. Noperson included intheterms defined inparagraphs (b)(1)through(4)mayrecommendtheservicesofany lawyerorlaw firm,architector architectural firm,public relations firm,or any other personor firm,professional orotherwise,toassistinanytransaction involving thecityoranyofits agencies,providedthatarecommendation may properly bemadewhen required tobemadebythedutiesof officeandinadvanceatapublicmeeting attended by other city officials,officers or employees. (p)Continuing application after city service. (1)No person includedin the termsdefinedinparagraphs (b)(1),(5)and(6)shall,foraperiodoftwoyearsafter his or her cityservice or employment hasceased,lobbyanycity official [asdefinedinparagraphs (b)(1)through (6)]in connection withanyjudicial or other proceeding,application,RFP,RFQ,bid,request for ruling or other determination,contract,claim,controversy,charge,accusation,arrest or other particular subject matter inwhichthecity or one ofitsagenciesisapartyorhasany interest whatever,whether direct or indirect. Nothingcontainedinthissubsection shall prohibitany individual fromsubmittingaroutine administrative request or applicationtoacity department or agencyduringthe two-year periodafterhis or her servicehasceased. (2)Theprovisionsofthesubsection shall notapplytopersonswhobecomeemployedbygovernmentalentities, 501(c)(3)non-profitentitiesor educational institutionsorentities,andwholobbyonbehalfofthoseentitiesin their officialcapacities. (3)The provisions ofthis subsection shall apply to all persons described in paragraph (p)(l)whosecity service or employment ceased after the effectivedate of the ordinance fromwhichthis section derives. (4)Noperson described in paragraph (p)(I)whosecity service or employment ceased within twoyearspriorto the effective dateofthisordinance shall foraperiodoftwoyearsafterhisorherserviceor employment enter intoa lobbying contractto lobby any city official in connection with any subject described in paragraph (p)(l)in which thecityoroneofits agencies isapartyorhas any directand substantial interest;andin which heorshe participated directly or indirectly through decision,approval,disapproval,recommendation,therenderingof advice,investigation,orotherwise,during his orher city service or employment A person participated "directly" whereheorshe was substantially involved in the particular subject matter through decision,approval,disapproval, recommendation,the rendering of advice,investigation,or otherwise,during his orhercity service or employment.Aperson participated "indirectly"whereheorshe knowingly participated in any way inthe particular subject matter through decision,approval,disapproval,recommendation,the rendering of advice,investigation,or otherwise,during his orher city service or employment.All persons covered by this paragraph shall execute an affidavit ona form approved by the city attorney prior to lobbying any city official attesting that che requirementsofthissubsectiondonotprecludethepersonfrom lobbying city officials. (5)Any person who violates this subsection shall be subject to the penalties provided in section 8A-2(p). (q)Cityattorneytorender opinions onrequest. Whenever any person included in the terms defined in paragraphs (b)(1)through (6)and paragraph (b)(9)is in doubtastotheproper interpretation or application of this conflict ofinterestandcodeof ethics ordinance,or whenever any person who renders services tothe city is in doubt as tothe applicability ofthe ordinance that person,may submit tothe city attorney a full written statement ofthe facts and questions.The city attorney shall then render an opinion to such person and shall publish these opinions without use ofthe name of the person advised unless thepersonpermitstheuseofa name. (Ord No.6-99-1680,§2,3-2-99) Editor's note-Ord.No.6-99-1680,§I,adopted 3-2-99,repealed §§8A-1 and 8A-2 in their entirety and replaced themwithnew §§ 8A-I and 8A-2.Former §§8A-I and 8A-2 pertained to declaration of policy and definitions,respectively,and derived from Ord.No.634,§§I (IA-l).I (IA-2)adopted Jan ...II.1969. Note U I:While the ethics code still applies,ifthe person executing this form is doing soon behalf ofa firm with more than IS employees,the statement in this section shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as tothe relationship of employees;ifthe firm is a publicly traded company, the statementin this section shall be based solely onthe signatory's personal knowledge and he/she isnot required to make anindependent investigation astothe relationship ofemployeesorofthosewhohavea financial interestinthe Firm orof the financial interest inthe Firm ofcity employees,appointed officials orthe immediate family members of elected and/or appointed official or employee orastothe relationship by blood or marriage of employees,officers,or directors ofthe Firm, orofanyoftheir immediate family co any appointed or elected officials ofthe City,ortotheir immediate family members. ffkA'rSouth'Miami Xm CITY O*PLEASANT!LIVING ADDENDUM No.#1 Project Name:Police Department CommunicationsArea ITQ NO.PD20I5-02 Date:February 5,2015 Sent:Fax/E-mail/webpage Thisaddendumsubmissionisissuedto clarify,supplementand/or modify thepreviouslyissued Solicitation)andisherebymadepartoftheDocuments.All requirementsofthe Documents not modifiedhereinshallremainin full forceandeffectas originally set forth.Itshallbethesole responsibilityof the bidder to secure Addendumsthatmaybeissuedforaspecificsolicitation. Question #1: Is there a completion time for the work tobe completed? Answer to Question #1: The Communications Area isa24/7 operation anditis the intention for the work tobe completed ina two(2)dayperiod;one(I)dayfor tear-down and,one(I)dayfor installation.Itisrecommendedthe contractor build the furniture off-site and scheduled a time and date for installation with the City's Project Manager,(South Miami's Police Department's Communications Supervisor.),hereinreferredto as "Project Manager." Question #2: Are the mailslots outside ofthe Communications Areaincludedinto the "Scope ofServices?" Answer to Question #2: Yes,the mail slotsareincludedandarelistedintheScopeof Services as "New Mailboxes." Question #3: Areyouopentoanew design tothe existing shelving,countertopsanddesk drawers? Answer to Question #3: Forthe purposes of preparing your quotation,the existing design will apply.Afteracontractor has beenawardedthe project,minimal design changes are possible butcannotexceedthecontractors "LumpSumProposal"and,mustbeapprovedbythe Project Manager. Question #4: Will the contractor beresponsiblefor painting andtouch-upofthe walls? Answer to Question #4: No,theCity will be responsible for repainting andtouch-up.If thereis significant damage tothe walls andgeneralareascausedbythe contractor,theProject Manager will makethedeterminationifthe contractor isresponsible to repairthedamageatno cost totheCity. Question #5 Is the visitor's lobby entrance tothePolice Department andthe counter top includedintotheScopeof Services? Answer to Question #5: Yes,the visitor's lobby entranceandcountertopundertheprotective glass is included intothe Scope of Services.Photographs are included ofthisareaandareapartof Addendum No.I.The bullet-proof glass will notberemovedsothe counter topisnottobe replaced.This counter top wilt besanded,if necessary,and the contractor will "Re-Formica"tomatch the same material and color asinstalled inside the Communications Area. The following estimated dimensions forthe visitor's lobby entrancetothe Police Departmentare provided below: •CounterTop:90 'A"L&2 Vi H(PhotoNo.I); •Pass-through windowandcountertop is:13 A"D(PhotoNo.2); •Right-side Counter:11/4"D(PhotoNo.3); •Left-side Counter:M/4"D(PhotoNo.4); •Trim:4"Hx 3/»"D •Left-side:14 A L (Photo No.S); •Right-side 15 3/V'L (Photo No.6) Note:The measurements provided in the Scope of Services are estimated,does not represent afirm commitment andshouldbeusedforplanning purposes only.The contractor is responsible for their own measurements. Question #6: HowmanyaccesspointstotheCommunicationAreaexist? Answer to Question #6: Three access points exist:(I)Visitor's Lobby Entrance;(2)Parking Lot Entrance;(3)Sally Port Covered Entrance.The City's Project Manager will coordinate entry points with the contractor during the project. Question #7: Is afloorplanoftheCommunicationsArea available? Answer to Question #7; Yes attached to Addendum No.I,is a floor plan ofthe entire first (Ist)floor and Communications Area. Question #8: DoestheCityrequirea specific colorforthenew Formica? Answer to Question #8 TheCity'sProjectManager will selectcolors,textures,etc.,aftera contractor hasbeenawardedthe project.Thecontractor shall presentcolor and texture options,if available,totheProject Manager thatdoesnotexceedthecontractors "Lump Sum Proposal." IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION. C«ttirk«ttoA Exptir««T~ April \6,lOlfl Williams Coracelin 3GJ55V/&'}A'v?,I*ryrt jf.IV'1)02 j D.«t4c(clifth:<Xto«>.r 11.j9//) d-K):ir luiiit Acuc/ii.yn,Rip*t,\KymM'i''tout:* Xicpx:''UAiwIJ ,vy if,A^r-i.l A."J f'*S u*CS':t $>%f/tifiiP.Klxt OP 16Apr*1» SjjbquU knwlro(iin^nUlMi)i)«qcnont Company.Inc. certifies that tliU course compiles wfth 40 C?R PART 745.225 j#..-#i I.^Miy,tttuln\>t«.Uf rr/r<«.-rs-ttl lM<iixl'r (Set:U^VsA/«:y-jfal CO l-'iCal'i .WjAMMC.n *iIo;it d\i»>n.1 f;.r^®X^^S.4£SiSI^! 115 S.Andrews Ave.,Rm.A-100,FL Lauderdale,FL 33301-1895 -954-831-4000 VALIDOCTOBER 1,2013 THROUGH SEPTEMBER 30,2014 DBA:Recei&t#:18°-261739BusinessName:AVANTIS construction company llc Business Type:^S^TRACr0R {GRN! Owner Name;purnima avanti maharajh Business Location:H976 nw 24 sr CORAL SPRINGS Business Phone: Business Opened:04/i7/20i4 State/Counly/Cert/Reg:cGCi 513253 Exemption Cods; Rooma Se^ts Employees 1 • Machines Professionals ForVending BustAOes Only Number of Machines:Vending Type: Tax Amount Transfer Fee 0.0 il NSFFee Penally Prior Years Collection Cost 0.00 Total PaW 13.50 0 :j:0,00 '}.--)13.50 THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEIPT WHEN VALIDATED Mailing Address: AVANTIS CONSTRUCTION COMPANY LLC 11976 mi 24 ST CORAL SPRINGS,FL 33065 fei :-->...,,:cz&z???x??;K-sn *a rs5S±£^£jn, This lax Is leviedforthe privilege ofdoingbusinesswithin Broward Countyandis non-regulatory In nature.Youmust meet allCountyand/or Municipality planning andzoning requirements.This Business Tax Receipt mustbe transferred when the business issold,business name has changed or you havemovedthe business location,ThisreceiptdoesnotIndicatethatthe business islegalorthat it is incompliancewith Stale orlocallawsandregulations- 2013 •2014 Receipt #028-13-00007632 Paid 04/17/2014 13,50 :,JJI JEFFATWATER ^*«-^--.^«.^*CHIEF FINANCIAL OFFICE «ATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF WORKERS'COMPENSATION *'CERTIFICATEOFELECTIONTOBEEXEMPTFROMFLORIDA WORKERS'COMPENSATION LAW ** CONSTRUCTION INDUSTRY EXEMPTION This certifiesthatthe individual listed below has electedtobeexempt from Florida Workers'Compensationlaw. EFFECTIVE DATE:4/10/2014 EXPIRATION DATE:4/8/2016 PERSON:MAHARAJH PURNIMA A FEIN:463567106 BUSINESS NAME AND ADDRESS: AVANTI'S CONSTRUCTION CC 11976 NW24TH STREET CORAL SPRINGS FL 33065 SCOPES OF BUSINESS OR TRAOE: LICENSED GENERAL CONTRACTOR Pursuant to Chapter4-40,05((4).F.S..on officer ofa corporation who oteds exemption from thfcchapterby flinga certificate of ejectionunderintosection may notrecoverbenefits or compensation under <hl&chapter.Forwent toChapter440.05(12).F.S.,Certificate?ofelectionto be exempt.,applyonlyv/ithtft thescope ot (he businessor trade gatedonthenoticeof eject/ontobeexempt.Pireuanl to Chapter 440.05{13),F.S.,Noticesof elecOon lobe exempt and certificates of elecUon tobe exempt shallbesubjecttorevocationIf,atanytime efler the Mng ofthe notes Ofthe Issuanoe ofthe certificate,the personnamedonthenoticeor certificate nolongermeetsthe requirements of this sectionforIssuanceofe certificate.Trio deportment shallrevokea certificate atany time (orfailure ofthe personnamedonthe certificate tomeet (he requirementsof thte section. DFS-F2-DW0262 CERTIFICATE OFELECTIONTO 8E EXEMPTREVISED07-12 QUESTIONS?(650)413-1609 ST K i co n g r a t u l a t i o n s on y o u r ne w * oc e n s * : • C £" o y - : . $ . f o r . * . $ r v ^ ^ ^ o o c r - ' * ? ? l A - j f - f f - a r * « * . • D E T A C H H E R E Ri C K SC O T T . GO V E R N O R S T A T E O F F L O R I D A D E P A R T M E N T O F B U S I N E S S A N D P R O F E S S I O N A L R E G U L A T I O N C O N S T R U C T I O N I N D U S T R Y L i C S K S W G B O A R D U C B N S E N U M B E R •• • ; . ; CG C 1 5 . i . 3 2 5 3 •:., •• T b e J S E N E R A L CO N T R A C T O R :; L . N ' a m e d ' b e l 6 w ^ C E R T I F I E D ^ U ^ i F t f i e pr o v i s i o n s , of C h a p t e r 4 8 9 FS . :: : ; ^ E ^ r a t i d r t d a t e t - ; A B i S 31 . . 20 1 6 ^ £ 0 j 0 $ ^ ' m t r f i i m S E O l * Lf 4 C 8 2 a 0 0 O 2 7 2 9 % BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S.Andrews Ave..Rm.A-100.Ft.Lauderdale,FL 33301-1895 -954-831-4.000 VALID OCTOBER 1,2014 THROUGH SEPTEMBER 30,2015 Business Name!AVANTIS construction company llc B.^in^Twil^NSMl1 contractor (general Durness iyP^cONTRAC?c Owner Name:purnima avamti maharajk Business Location:3101 nw 101 ave TAMARAC Business Phone: Rooms Seats Machines roR) Business Opened:04/17/2014 State/County/Cert/Reg:CGCl513253 Exemption Code: Professionals For Vending Business Only !Number of Machines:VendingType: Tax Amount j Transfer Fee NSFFee j Penalty |Prior Years j Collection Cost \Total Paid j ;27.00 :3.00 i 0.00 .0.00j C.GC'I 34.05 / THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS 8ECOMES A TAX RECEIPT WHEN VALIDATED Mailing Address: This tax isleviedfor the privilegeofdoing business wrthin Broward Countyandis non-regulatory innature.YoumustmeetallCountyand/or Municipality planning, andzoningrequirements.ThisBusinessTaxReceiptmustbe transferred when the business is sold,business name has changed or you have moved the business location.Thisreceipt does notindicatethatthe business islegalorthat itisincompliance with State or local lawsandregulations. »VAN?IS CONSTRUCTION COMPANY LLC 8101 NW 101 AVE TAMAJRAC,?L 33321 Receipt #01A-14-00000902 Paid 11/14/2014 34,05 2014 -2015 BROWARD COUNTYLOCALBUSINESSTAX RECEIPT i**\\ Bids were opened on: BID OPENING REPORT after;10:00amWednesday.February 11.2015 For;ITO #PD 2015-02 -Police Dept Communication Area Renovation COMPANIES THAT SUBMITTED PROPOSALS:AMOUNT; 1.AVANTFS CONSTRUGTIN COMPANY,LLC 2.DECON ENVIRONMENTAL &ENGINEERING,INC. 3.LEADEX CORPORATION 4.MIAMI REMODELING AND ADDITIONS £>,fee.** THE ABOVE BIDS HAVE NOT BEEN CHECKED. THE BIDS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY REVIEWED. Maria M.Menendez City Clerk;. Print Name Witness;<grrf*®t Witness: Print Name Print Name ./Signature/ Signature