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Res No 024-15-14363RESOLUTION NO.024-15-14363 A Resolution authorizing the City Manager to institute a policy for the waiver of an amount not to exceed one half of the standard feesfor the use of City Parks by local high schools under certain conditions. WHEREAS,SouthMiamiSeniorHighSchool(SMSHS)doesnothave sufficient fieldspaceto operate bothboys baseball andgirlsfast-pitch Softball simultaneously atSouthMiami Senior High School;and WHEREAS,SouthMiamiSeniorHighSchoolisaTitle1school,has submitted anAthletic FieldRentalApplicationtoholditsfast-pitch softball practicesandhomegamesatPalmerParkfrom January through April 2015;and WHEREAS,the applicant iscurrentlybeingchargedafieldrentalpermitfeeintheamount of $1,625 (33daysX2hoursX$25perhour),excludinga $100 securitydeposit;and WHEREAS,the applicant hasrequestedawaiver of $825infieldrentalpermitfees;and WHEREAS,iftheabovecost of $825iswaived,thenSMSHSwillpayfor half of thefieldrental permitfeeintheamount of $825and $100 forsecuritydeposit,withacombinedtotal of $925. NOW,THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1.TheCityManagerisauthorizedtoinstituteapolicy of waivinganamountnotto exceedone half of thestandardfeesfortheuse of CityParksbylocalhighschoolssuchasSouthMiami SeniorHighSchoolbasedonademonstration of extraordinarycircumstancesandsuchcircumstances have been demonstrated in the recitals set forth above. Section 2.Severability,If anysectionclause,sentence,orphrase of thisresolutionisforany reasonheldinvalidorunconstitutionalbyacourt of competentjurisdiction,theholdingshallnotaffect the validity of the remaining portions of thisresolution. Section3,Effective Date.Thisresolutionshallbecomeeffectiveimmediatelyuponadoptionby vote of theCity Commission. PASSEDANDENACTED this17thday ofFebruary ,2015. 1ST:APPROVED: Q-O^^jUlCLERK^^J READ AND APPROVED AS TO FORM: LANGUAGE,k^GALII EXECXniQtfTHEREC MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Edmond: Commissioner Liebman: Commissioner Welsh: 5-0 Yea Yea Yea Yea Yea outh'Miami THE CITY OP PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Via: Date: The Honorable Mayor &Members of the City Commission Steven Alexander,City Manager Quentin Pough,Director of Parks&Recreation February17,2015 Agenda Item No.:_ Subject:A Resolution authorizing the CityManager to institute apolicyfor the waiver of an amount not to exceed onehalf of the standard feesfor the use of City Parks by localhigh schools under certain conditions. Background:South Miami Senior High School (SMSHS),aTitle1 school,has submitted an Athletic FieldRental Application toholdits fast-pitch softball practicesand home games atPalmer Park fromJanuarythroughApril2015.For the pastseveralyears, SMSHShas held its practices and home games atPalmerPark. Thetotalcostsfor the applicant'srequestare$100forsecuritydepositand $1,650 forafieldrentalpermit(33daysX2hoursX$25perhour).However,the applicant has requested that the following fees be waived: Field RentalPermit(33daysX1hourX$25perhour)$825 Iftheabovecostof$825iswaived,then SMSHS will payforhalfofthe field rental permitin the amount of$825and$100forsecuritydeposit,withacombinedtotal of$925. Amount:Not Applicable Account:Not Applicable Attachments:Resolution Letter from South MiamiSenior High School Athletic Field Permit Application SMSHS Softball Schedule South Miami Senior High Athletic Department 6856 S.W.53rd Street Miami,Fl.33155 305-666-5871 Ext.2239,Fax-786-268-1881 January 9,2015 Re:Waiver of field rental fees Dear Mr.Pough: South Miami Senior High School isa Title 1school,themajorityofourstudent population fallbelow the poverty level.Asinflation rises,our athletic resources continuetoshrink.Wedonothavethesame socioeconomic advantagesof other area schools.Weareeagertostepupthequalityofourprogramsbutourresourcesare limited.MostofourplayersareHispanicor African-American and their familiesare financially challengedand cannot contribute toourprogram.78%ofour student populationispartof the freeorreducedlunchprogram. TheAthleticDepartmentisconstantly fundraising tosupportourteams.Despite fundraising effortsandstretchedathletic budgets,we regularly fall shortof having enough to maintain our teams.Dueto the schoolssizeourfield space islimited.Weare dependent onoutsidevenuestofacilitateourteams.Softball isoneof these sports,in the pastwehavecalledPalmerParkhomeforourpracticesandgames.OurSouth Miami community has graciously allowed ususeof their fields.We understand the necessity in cost to upkeep these fieldsand are askingfora reduction in the cost of our field usage. ForSouthMiamiSenior High SchooltousePalmerPark(withoutlights,not-for-profit rate$25/hr.)foratotalof33daysx2hours will costus$1,650,excluding a$100 refundable security deposit. We are requesting topay$100security deposit andhalfof the rentalfeein the amount of $825to reserve the field.TheSouthMiamiAthletic Department isaskingforawaiver of $825 from the City of South Miami. We appreciate any consideration in this matter, Thank you, Paula Raflr»\A/it-7 \Paula Raflowitz Athletic Director •:htjn'>rinHiivU>ni of '.icJiootei Alberto M.Carvalho January 12,2015 MfanihDmfti County School ftofitrJ Perla Tabares Hantman,Chair Dr.Lawrence S.Feldman,ViceChair Dr.Dorothy Bendross-Mindingall Susie V.Castillo Carlos L Curbelo Dr.Wilbeil "Toe"Holloway Dr.MartinKarp Dr.Maria Perez RaquelA.Regalado Mr.Quentin Pough Cityof South Miami 5800 SW 66th Street Miami,FL 33143 RE:Practices and games Dear Mr.Pough: Thisletteriswrittenin response tothe request toprovideaCertificateof Insurance fortheuseofthe Palmer Park Softball Field &Brewer Tennis Court by Miami-Dade CountyPublicSchoolsonJanuary 12,thru April 9 2015. Please beadvisedthattheSchoolBoardof Miami-Dade County,Florida maintainsanongoing self-insurance programforPublic Liability,Automobile Liability and Workers'Compensation Insurance coveringtheSchool Board's members,officers and employees. Weaskthatyou accept this confirmation ofourself-insuranceprogram,subject tothe limitations ofFlorida Statute 768.28,inlieuofsubmittingacertificateof insurance. Ifyou have any questions,please feelfreetocontactmeat(305)995 7182. Michael Fox Executive Director Risk &Benefits Management Office of Riskand Benefits Management School BoardAdministrationBuilding ♦1501N.E.2nd Avenue •Suite335 •Miami,FL 33132 305-995-7129 •305-995-7170 (FAX)•riskmanagement.dadeschools.net City of South Miami 5800 SW66th Street South Miami,FL 33143 Phone:(305)668-3876 Fax:(305)668-7388 Athletic Fieldand Open Space Rental Application Soutfr Miami THE CITY OF PIEASANT LIVING Name:f#.u/« (First)(MI)(Last) Company/Organization:-«£*w*4 M*%+**j f€J*w fr€.501 C(3)Tax ID:85'&f)l33&l%6 IC'1 Address:fc?T"fc CUs S3^£/re&S •&"+*/*/***»'/^C SS/S^T &P/ous>j'J~Z fa/AMVc bS'eckO Resident: Phone: (Street)(City)(State) DYes DNo (2 forms of ID required) (Work)Cjopfrfrfc-g^?/(Cell)SOS-lf^g.^Sgl (Zip) Email:pr*Pl*u*ih.€c&descJvotei ne-h Drjvers License #:State: Insurance:Organization events taking place on City property require the event holder to carry liability insurance fortheir own protection as well as insurance protection forthe City.The event producer shall, priortothe event,submita Certificate of Insurance showing the required insurance limits of $1,000,000 andineffectcoverage;theCity of SouthMiamimustbelistedasanadditionalinsuredintheamount of 1,000,000 are required prior tothe event.Vendorsthatemploymorethanthree employees musthave WorksCompensation Insurance.Norentalwillbeauthorizedwithoutproper insurance.Certificate ofInsurance must beprovidedbeforerentalisapproved. Park Desired: 1.Murray Park 2.Dante Fascell Park 3.Brewer Park 4.Marshall Williamson 5.South Miami Park 6.Fuchs Park 7.Palmer Park Field •SmallField •SmallPavilion n Tennis Court 1 •OutdoorTennisCourt •Field n Pavilion •Large Field •Large Pavilion •Tennis Court2 •Outdoor Basketball Court •Outdoor Volleyball •Outdoor Basketball Court •Outdoor Volleyball •Field 1 •Field 2 •Field 3 ^Field4 •Field 5 •Batting Cage City of South Miami 5800 SW66*Street South Miami,FL 33143 Phone:(305)668-3876 Fax:(305)668-7388 Athletic Field andOpenSpace Rental Application South1 Miami TUfi CITY OF PLEASANT LIVING Activity Details Event Type:^Practice J^Game Q Clinic QTournament Q Party Q Other:_ Activity/Sport:Football /Basketball /Volleyball,etc.?*&-V*Hh Estimated Attendance: Recurring?^yes QNo Recurring (every)GM DTuUWQTIi DFrDSaQSu „tk D Adult (18+)"WVouth ^^JPrivate use •Public use Security:D yes J?^No~ Lighting:Q yes J^No IScoreboard:Q yes ^^No IField Lining:•yes JSTNo Requesting Dates If yourrequestis reoccurring,pleaseuse dates belowor attach schedule. Date:ZS^v>~ftp r,^e>)<T Start Time: ^:3&P^ Date:Start Time: Date:Start Time: Date:Start Time: Date:Start Time: Date:Start Time: End Time: End Time: End Time: End Time: End Time: End Time: ft^j-frc^ccf £&/?ec/u>Je V:s&fH Athletic Field and Open Space Rental ApplicationCityofSouthMiami 5800 SW66th Street South Miami,FL 33143 Phone:(305)668-3876 Fax:(305)668-7388 Sou#Miami Tl HI CITY OF PLEASANT LIVING Fee Chart Facility Requested Resident Non-resident Non-Profit Murray Park(small Field) MurrayPark (Large Field) $36/hr $60/hr $50/hr $75/hr $30/hr $50/hr MurrayParkOutdoorBasketball(wlights) MurrayPark Outdoor Basketball (w/olights) $30/hr $20/hr $40/hr $30 $25/hr $15/hr PalmerParkBattingCage $25/hr $35/hr $20/hr Pavilion (Dante Fascell Park,Fuchs Park,Jean Willis Park & Brewer Park) $35/hr $70/hr $30/hr Palmer Park (no Lights)}$30/hr $40/hr $36/hr $50/hr r $25/hr ^) $35/hrPalmerPark(withlights) SouthMiamiPark(nolights)$36/hr $50/hr $30/hr Sand Volleyball (FuchsPark&DanteFascellPark)$25/hr $35/hr $20 TennisCourt(MarshallWilliamson&BrewerPark)$4/hr $8/hr $3/hr SECURITY DEPOSIT $110 $200 $100 Rental Fee Due:S2~^ $/c>oSecurityDepositDue: (Security deposit checks must bepicked up within 5 business days ofyour event orit will be shreddedforyour privacy/security.) Total Amount Due:$7 ^^> o city ofsouth Miami Athletic Field andOpenSpaceRentalApplication 5800 SW66*Street South Miami,FL 33143 Cn,,fIfflkA 13 ml Phone:(305)668-3876 JUUUI /VlldMll,X 'TUP CITY OF PEASANT IIVINT. Fax:(305)668-7388 General Agreement/Release In consideration fortheCityof South Miami Parks and Recreation Department providing the requested facility. I,.SOlm K/HAMi SBUPfc tiltetiXCtiCnL .doherbv: 1)Accept,assumes and voluntarily incurallrisksofany injuries,damages,orharmwhichmightarisefromtheuseof the requested facility duetothe negligence orother fault ofthe APPLICANT or anyone acting through oron behalf ofthe APPLICANT. 2)AgreetocompensatetheCity of SouthMiami("City")foranyrepairand/orreplacementcostsfordamagestothe requestedfacilityorequipmentwhileinuseduringtheabovedateandtime. 3)Agree to indemnify,defend,saveandhold CITY,its officers,affiliates,employees,successors and assigns, harmless from anyandall damages,claims,liability,losses,claims,demands,suits,fines,judgments orcostand expenses,includingreasonableattorney'sfees,paralegalfeesand investigative costsincidentaltheretoand incurred priorto,during or following any litigation,mediation,arbitration andatall appellate levels,which maybe sufferedby,oraccruedagainst,chargedtoor recoverable fromtheCity of SouthMiami,itsofficers,affiliates, employees,successorsand assigns,byreasonofanycausesof actions orclaimofanykindornature,including claimsforinjuryto,ordeathofany person or persons andforthelossor damage toany property arisingoutofa negligenterror,omission,misconduct,oranygross negligence,intentional actorharmfulconductofthe APPLICANT,its contractor/subcontractor oranyoftheir officers,directors,agents,representatives,employees,or assigns,or anyone actingthroughoronbehalfofanyofthem,whicharisesoutoforis concerning theuseofthe requested facility bymeoranyoneactingforor through me.Iagreetopayalllossesand expenses ofanykindor naturewhatsoever,inconnectiontherewith,includingtheexpenseorloss of the CITY and/oritsaffectedofficers, affiliates,employees,successorsandassigns,including theirattorney'sfees,inthedefenseofanyactioninlawor equitybroughtagainstthem. 4)AgreeandrecognizethatneithertheCITYnoritsofficers,affiliates,employees,successorsandassignsshallbe heldliableorresponsibleforanyclaims,includingthecostsandexpensesof defending suchclaimswhichmay resultfromorariseout of actionsoromissions of the APPLICANT,its contractor/subcontractor,if any,orany of theiragents,representatives,employees,orassigns,oranyoneactingthroughoronbehalf of thethem,andarising out of oroccurringonthe CITY's property.Inreviewing,approvingorrejectinganysubmissionsqracts of the APPLICANT,CITYinnowayassumesorsharesresponsibilityorliabilityfortheactsoromissionsofthe APPLICANT,its contractor/subcontractor,if any,orany of theiragents,representatives,employees,orassigns,or anyoneactingthroughoron behalf of them.TheAPPLICANThasthedutytoprovideCITYwithadefensewith anattorneyorlawfirmapprovedbytheCity of SouthMiami,whichapprovalwillnotbeunreasonablywithheld. 5)Understandandagreetoabidebyallapplicablerulesandregulationsassetforthhereinandattachedtothisform.I furtherunderstandthat1maybeaskedtovacatethepremisesandmayforfeitmysecuritydeposit if Ifailtoabide bytheserulesandregulationsoranyotherreasonablerequestfromCity of SouthMiami staff 6)Understandandagreethatrentals,includingpavilionrentalsoperatebetweensunriseandsunset(excludingrentals atSouthMiamiPark,PalmerParkandtheGibson-BethelCommunityCenter). 7)IcertifythattheaboveinformationiscorrectandthatIhavereadandunderstandtherulesandregulations governing this permit. Applicant Signature:j\.JX ^^{jjA Date:)lis||US. ParksandRecreationDirectorSignature:Date: CityManager:Date: city of south Miami Athletic Field and Open SpaceRental Application 5800 SW 66th Street South Miami,FL 33143 Cn,if Utyf\Ajq mJPhone:(305)6683876 JUUIII Midi IIIniv/i.c.Ww;vvw jo^u THE CITY OFPLEASANT LIVING Fax:(305)668-7388 Permit Rules and Regulations Please initialateachruleindicatingyouhave read and understand the expectations oftheCity of SouthMiami. Permitsmaynotbeissuedforprograms: •Requiringequipmenttobesetupintheparkor facility. •Withanegativeimpacton traffic orthepublic'sabilitytoenjoytheparkor facility. •Consideredhighriskhavinganegativeimpactonthepublic'shealth,safety,andwelfare. •Deemed inappropriatebytheParksandRecreationDirector. •WithanegativeimpactonCity property;for example,destruction oftrees,turf,orotherCity infrastructure. 1•Facility Permit/Security Deposit •Reservations maybe requested uptooneyearin advance and are basedupon availability. •Thesecuritydepositandall associated rental feesmustbepaidatthetime ofreservation. •Thepaymentcanbemadeintheform of a personal check,moneyorderorcertifiedcheck. •Failure to adequately clean,damage toorloss of park property or violation of park niles,will result inthe loss ofallorpart ofthedeposit. 2.Insurance •Prior totheuse ofthe facility or field,proofofinsurance maybe required withthepolicy naming theCity of South Miami as an additional insured for the duration of the event. •The coverage fortheCity shall be primary and non-contributory andwrittenon Florida approved forms byaninsurancecompanylicensedbytheState of Florida tosell insurance. •Thecompanyshallnotbea surplus lines carrier andthe insurance shall include contract liability coverage. 3.Activity •Any unusualequipmentand/oractivity,asmaybedefinedbytheCityinitssoleandabsolute discretion, mustbeapprovedbythe Director of Parks and Recreation andnotedonthe facility reservation form. •Allequipmentmustbedeliveredandremovedwithinthe rental period -no storage areas are available. •Alldeliveryvehiclesmustremainin designated parking areas.Excessive amplified musicorotherloud noises,as determined bytheCityinitssole and absolute discretion,which disturb other park patrons or adjacent propertyownersare prohibited.Rides of anykindincludingponyrides,mechanical and inflatable rides,pettingzoos,etc.are not permitted inanyCity park. •Use of rentals,includingpavilion rentals mustbecompletedbysunset.Use of rentals at Palmer Park and the Gibson-Bethel Community Center mustbe completed by 10:00 PM cityof South Miami Athletic Field andOpenSpaceRental Application 5800 SW66th Street South Miami,FL 33143 Cn,,fL\\\A\~m| Phone:(305)668-3876 JUULII /Vlldllll 1 'THE CITYOF PLEASANT LIVING Fax:(305)668-7388 Ufr-4.****Conduct •Permittee musttakeall necessary steps to control alloftheir guests/participants/spectators.Any person(s) violatingany of theRulesandRegulationscontainedherein,anyCity ordinances orotherlaws,orwho are,inthe opinion of the Parks and Recreation Department,constituting a public nuisance,potential hazard tothepublicorpark property,or exhibiting disorderly conduct,maybeexpelledfromthe facility by Parks and Recreation Department staff or Police Department withoutarefundforthe remainder ofthe permit period. •Allvehiclesmustremaininthe designated parking lots. •The consumption of alcoholic beverages and gambling of any form is prohibited inallCity parks. 5.W*^Set up/Decoration •Decorations maybe attached withMASKINGTAPEONLY.Theuseof staples,nails,tacks,etc.is prohibited.The rental period should include sufficient time for set-up of facility,conducting the event, and cleanup ofthe facility tothe satisfaction ofthe Parks and Recreation Department. •All facilities/furniture/equipment mustbe returned toits original condition and be placed inits original position if moved.Any cleanup performed bytheCitywillbe deducted from the deposit and/or billed to the Permitee. 6.^^FoodService •Cooking of food mustbe done in prescribed areas only.No food or drinks willbe allowed inthe Gymnasium atthe Community Center.TheCity of South Miami,Miami-Dade County and the State of Florida may require permits/licenses when food istobe sold.Itisthe responsibility of the permittee to contact these agencies forthis information andto obtaiii all required permits. Special Requirements Occupancy Limits -30 people per pavilion at Dante Fascell Park;30 people at Fuchs Park and 80 people in theMultipurpose Room. Additional trash receptacles,cleanup crews,portable toilets,off-duty police officers,or other special conditionsmayberequireddependingonthe facility,number of attendees,nature of eventorother miscellaneous conditions as determined bytheCityinits sole and absolute discretion and/or inthe public interest.Thesaleof merchandise ofanykindis prohibited unless otherwise noted onthe application form. ^Pets •Withthe exception of service animals,animals/pets are not permitted intooruponCity parks and facilities unlessotherwiserequiredbylaw 9-vg*^Cancellations and Refunds Cancellations made 72hoursinadvance of scheduledreservationdateareeligibleforarefund.Norefunds thereafter.Samedaycancellationsdueto inclement weather,and verified bytheCity,the rentercan choose to obtainafullrefundorrescheduleforafuturedatewithinone calendar year of saiddate. city of South Miami Athletic Fieldand Open Space Rental Application 5800SW 66th Street ^1mSShJIZ South"MiamiPhone.(305)668-3876 r,|r aryOF mA$AN].imHC Fax:(305)668-7388 Restrictions/Revocation •The Director ofParks and Recreation reserves the right to approve ordenyany application ona case-by-case basis,including butnotlimitedto,limited capacity of park or facility,impact on surrounding neighborhood, orsuchapplicationisnot consistent withtheParksandRecreation Vision,Mission and/orValues. •Permitsarerevocable,without noticeatanytimebytheParksandRecreationDirectorortheir designeeforaviolation ofthepermitconditions,anyparkrule,ordinance,Federal orStatelawor if the Director ofParks and Recreation determines the permitted useisa threat tothe health,safety,or welfare of thepublic. •Should a lapse inthe general liability insurance policy occur,theCity reserves the right to revoke the user's permit. Applicant Signature:XIseA-1^44^T Date://)5|1S For Office Use Only Method of Payment: Personal Check (check#) Money Order (MO#) CertifiedCheck(check#) Application receivedby:Date:. Staff Signature: an u a r y 20 1 5 S u n SV l o n T u e W e d T h u F r i S a t / 2 3 4 5 6 7 8 9 1 0 I I 1 2 13 P a r k — 2 : 3 0 - 4 : 3 0 1 4 P a r k — 2 : 3 0 - 4 : 3 0 1 5 P a r k — 2 : 3 0 - 4 : 3 0 1 6 1 7 1 8 1 9 2 0 P a r k — 2 : 3 0 - 4 : 3 0 2 1 P a r k — 2 : 3 0 - 4 : 3 0 2 2 P a r k — 2 : 3 0 - 4 : 3 0 2 3 2 4 2 5 2 6 2 7 2 8 P a r k — 2 : 3 0 - 4 : 3 0 2 9 P a r k — 2 : 3 0 - 4 : 3 0 3 0 3 1 Ion Sat y 2 Park—2:30-4:30 3 SM vs Braddock 2:30-4:30 4 Park—2:30-4:30 5 6 7 8 9 10 11 12 13 14 SM vs Sunset Park—2:30-4:30 Park—2:30-4:30 SM vs Homestead 2:30-4:30 2:30-4:30 15 16 17 Park—2:30-4:30 /*19 Park—2:30-4:30 20 SM vs Goral Park 2:30-4:30 21 22 23 Park—2:30-4:30 24 SM vs Ferguson 2:30-4:30 25 Park—2:30-4:30 26 27 28 M a r c h 2 0 1 5 S u n - M o n T u e W e d T h u Fr S S a t i 2 P a r k — 2 : 3 0 - 4 : 3 0 3 S m v s L o u r d e s 2 : 3 0 - 4 : 3 0 4 P a r k — 2 : 3 0 - 4 : 3 0 5 S M v s S o u t h w e s t 2 : 3 0 - 4 : 3 0 6 7 8 9 1 0 / / 1 2 P a r k — 2 : 3 0 - 4 : 3 0 1 3 S M v s B e a c h 2 : 3 0 - 4 : 3 0 1 4 1 5 1 6 P a r k — 2 : 3 0 - 4 : 3 0 1 7 S M v s G a b l e s 2 : 3 0 - 4 : 3 0 1 8 P a r k — 2 : 3 0 - 4 : 3 0 1 9 2 0 2 1 2 2 2 3 2 4 2 5 2 6 2 7 2 8 2 9 3 0 P a r k — 2 : 3 0 - 4 : 3 0 3 1 1 2 1 9 2 6 Ap r i l 20 1 5 S u n M o n T u e W e d T h u 1 3 1 4 2 0 2 1 2 7 2 8 1 5 2 2 2 9 S M vs Mi a m i Hi g h 2 : 3 0 - 4 : 3 0 1 6 2 3 3 0 F r i S a t 1 0 u 1 7 1 8 2 4 2 5