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Res. No. 069-03-11618r / Resolution No.69-03-11618 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO APPROVE A SPECIAL EVENT PROVIDED BY "TRUTH INVASION"THAT WOULD BE HELD ON SATURDAY,JUNE 14,2003, LOCATED ON SW 73 STREET &SW 57 COURT FACING SW 72 STREET (SUNSET DRIVE);PROVIDING AN EFFECTIVE DATE. WHEREAS,TheCity of SouthMiamiCity Commission on February 18, 2003,adopted a Resolution (No.27-03-11576),providing guidelines forSpecial Events;and WHEREAS,Thenon-profit organization groupTruthInvasionhas requested anevent geared towards youthfortheCity of SouthMiami;and WHEREAS,The entertainment will include several different bands, ranging ina variety of styles of music,fromlocal talent providing a positive message through gospel music,inspiring dramas,anda contemporary dance team;and WHEREAS,The Truth Invasioneventwillprovidea positive message thatwillboth encourage and motivate allyouth. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.The City Manager ishereby authorized to approve the event Truth Invasion tobe held on June 14,2003,in the City of South Miami,and will request the closing of SW 57 Court between SW73 and SW74 Street during the time period of 4:00p.m.-12:00a.m. Section 2.This resolution shalltake effect immediately upon approval. PASSED AND ADOPTED this 13th day of May,2003. CITY CLERK SpecialEventTruthInvasion Rcso APPROVE /MAYOR COMMISSION VOTE:3-0 Mayor Feriu:Yea Vice Mayor Russell:not present Commissioner Bethel:Yea Commissioner Wiscombe:n°t present Commissioner McCrea:Yea South Miami touted Ail-America City UIIIF 2001 Excellence,Integrity &Inclusion TO:Honorable Mayor,Vice Mayor DATE:May 13,2003 and City Commission FROM:Sanford A.Youkilis j/r^ITEM NO./Acting City Manages^/yj|RE:Approval Special Event RESOLUTION A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO APPROVE A SPECIAL EVENT PROVIDED BY "TRUTH INVASION"THAT WOULDBEHELDON SATURDAY,MAY 24,2003,LOCATED ON SW 73 STREET &SW 57 COURT FACING SW 72 STREET (SUNSET DRIVE);PROVIDING AN EFFECTIVE DATE. BACKGROUND &ANALYSIS TheCity of SouthMiamiCityCommissiononFebruary 18,2003,adoptedaResolution No.(27-03-11576),providingguidelinesforSpecial Events.Thenon-profitorganization groupTruthInvasionhasrequestedaneventgearedtowardsyouthfortheCity of South Miami.Entertainmentwillinclude several different bands,ranginginavariety of styles of music,fromlocaltalentprovidinga positive messagethroughgospelmusic,inspiring dramas,anda contemporary dance team. ThedesignatedstreetclosurewillbeonSaturday,May24,2003;SW57Courtbetween SW73andSW74Streetduringthetimeperiod of 4:00p.m.-12:00a.m.Theactual event is scheduled from8:00p.m.-10:00p.m. RECOMMENDATION Approvalis recommended.Nostreet closure feeisbeing assessed,however,policeand cleanupchargeswillbepaidbytheapplicant. Attachment:Resolution No.(27-03-11576) InformationPacket Application SAY/MST Conmiuion Special Ewffl Troth Inranon crta South Miami Excellence,Integrity&Inclusion TO:Honorable Mayor,Vice Mayor and City Commission FROM:Sanford A.Youkilis ActingCity Manag DATE:April 30,2003 ITEM NO._ RE:ApprovalSpecial Event t RESOLUTION ARESOLUTIONOFTHEMAYORANDCITYCOMMISSIONOFTHE CITYOFSOUTHMIAMI,FLORIDA,AUTHORIZING THECITY MANAGER TO APPROVE A SPECIAL EVENT PROVIDED BY "TRUTH INVASION"THAT WOULD BE HELD ON SATURDAY,MAY 24,2003,LOCATEDONSW73STREET&SW 51 COURT FACINGSW72 STREET(SUNSETDRIVE);PROVIDINGANEFFECTIVEDATE. BACKGROUND &ANALYSIS The City of South Miami City Commission on February 18,2003,adopted a Resolution No.(27-03-11576),providing guidelines for Special Events.The non-profit organization group Truth Invasion has requested an event geared towards youth forthe City of South Miami.Entertainment will include several different bands,ranging ina variety of styles of music,from local talent providing a positive message through gospel music,inspiring dramas,andacontemporarydanceteam. The designated street closure willbeon Saturday,May 24,2003;SW57Court between SW73andSW74Street during thetime period of 4:00 p.m.-12:00 a.m.Theactual eventis scheduled from8:00p.m.-10:00 p.m. RECOMMENDATION Approval is recommended.No street closure fee is being assessed,however,police and cleanupcharges will bepaidbythe applicant. Attachment:ResolutionNo.(27-03-11576) Information Packet SAY/MST Application Commiision Speciil EventTnuh invades nitst RESOLUTION NO.27-03-11576 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATED TO SPFCIiU FWN^gj gTTTTmri FOPTR A POT.TrV ON FTTNDTNft SPECIAL EVENTS AND COSTS ASSOCIATED WITH SPECIAL EVENTS AND;PROVIDING AN EFFECTIVE DATE. WHEREAS,public property and public street locations within the City of South Miami are used by organizations for special events which are beneficial to the City and its residents;and WHEREAS,such special events may require Chy services and resources to be expended in order to provide security,clean up,banner hanging,street blocking,covering of parking meters;and WHEREAS,the Mayor and City Commission desire set forth a policy requiring reimbursement to the City for all revenues lost or expenditures made for special events. NOW,THEREFORE,BEIT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLOIRDA,AS FOLLOWS: Section 1.All organizations sponsoring approved special events using public property or public streets within theCityof South Miami must reimburse theCityforallCityrevenue loses,and City expenditures associated with the approved special event. Section2.All organizations sponsoring special events using public property orpublic streets within theCityof South Miami must receive approval by resolution from the South Miami City Commission.The resolutionmustincludethe estimated reimbursement amount tobepaidto the Cityfor all City revenue loses and City expenditures associated with the approved special event Section 3.The resolution described inSection2 above mayalso specify an additional monetary contributiontobemadebythe organization totheCity;theresolutionshallspecifyashowthe additionalmonetary contribution istobe used bytheCity. Section4.All organizations sponsoring an approved special event which closesapublicstreet within theCityof South Miami,must provide in advance,a petition signed bya majority of businesses facingthe street affected bythe approved special event. Section5.All organizations sponsoring approved special events using public property or public streets within the Cityof South Miami must agree in writing astopaytheactualthe amount of City revenue loses and final City expenditures associated with the approved special event. .7-03-11576 (2) Section 6,All organizations sponsoring approved special events using public property or public, streets within the City of South Miami which have been allocated monetary grants in the adopted City Budget,should pay for the required reimbursement from the designated monetary grant. Section7.This resolution shall be effective immediately after the adoption hereof. PASSED AND ADOPTED this ATTEST: 18th ,day of February APPROVED: _,2003. fd^^^i MAYOR / Commission Vote:V/)5-o Mayor Feliu Yea Vice Mayor Russell Yea Commission Bethel Yea Commission McCrea Yea Commissioner Wiscombe Yea WM9Mm§s/: \th 8356SW40U1Street•Miami,FL33165 305-491-1266•Fax:305-740-3360 www.trutIiinvasion.com City of South Miami 6130 Sunset Dr. South Miami,FL 33143 Truth Invasion isa non-profit organization witha vision to malce a difference in South Florida.We promote eventsthatwillbea catalyst forchangein schools and communities.OurpurposefortheproposedeventistoentertaintheCity of South Miami withlocalrockbands,moderngospelmusic,inspiring dramas,anda contemporary dance team.Wewill provide apositivemessagethatwillbothencourageand motivate youth to live with a higher standardinlife.Sayingnotodrugs,abstinence,and strengthening the self-esteem in the lives of the community are some of the many messages we are dedicated toshare.Weareequippedwithanorganizedstaff,whichincludesa cleanup team(tokeepourcitybeautiful),ushers(tokeeporder during theevent),and security at alltimes(to maintain our&ity.'si••safety)/-'.';•'™'•I m"1Im'..::•• 8356 SW 40th Street •Miami,FL 33165 305-491-1266 «Fax:305-740-3360 www.truthinvasion.com TheproposeddateforthiseventisSaturday,May24,2003 between 8:00pm and 10:00pm.The following are important facts pertaining tothe event: o There willbearock band anda contemporary soft rock group performing. o Thetotalnumber of thoseparticipatingintheeventwillbe approximately 20 staff members,includingthedramaanddanceteam,andCity of South Miami police explorers. ©Thenumber of thoseattendingareexpectedtobebetween100to250 spectators, o The requested location is 73rd Street (Ed Corley Drive)and 57th Court.The event willfacenorthtowards 72n Street(SunsetDrive). Pleasenotetheillustrationbelowforapproximatelocationand placement of stage:••v-••-.. 73rd Street (Ed Corley Drive) •«n s ipi ;>55 fit. 16 ft. 21ft. 74th Street *please note-notdrawntoscale 8356 SW 40th Street •Miami,FL 33165 305-491-1266 •Fax:305-740-3360 www.truthinvasion.com North TRUTH INVASION PETITION BUSINESS SIGNATURE PHONE DATE Worhm W/«kss ^^rtt-fV«/)j/rt< 3^-1 HQ-3IfI }or-iHv~'}<ni 1z22z0- H--vi-<0 foach Cl^b rtfcffworlds AMIS xT-towi*** ?0b~-bil-3101 H-i2~<>3 H-2l-o3 H-2Z-03 hUf\<**hb<7a,i}s?tj e>&? K-fl*ir7£*S C/t •j-A/e.*e$ pet\re>amC 7<f~fS7-flfi 3^-J"-£6/-or.ra y Y-22~Q^ -£(•*•Z-Z--03 306-663-95&3. V^-^^-tO 4-E2.-03 3^ll£.z-zj^ZbS-QSJ-oLl,^-4 -*)M -Q3 -£#*}TtZTGCV-ltyy ^^1-'u -°*Z? G-G-M <Stt*&[LEfoft s^r-ur-wi lsi^r>a-2 esf&t't30P&fte b&w-Uio C\\ll)63 W-khT-uri PDS'/JLC*7ll^n ^C^ftfr mnihb f-n-Q-b fffV;^;^I for)&i-3fc5d, *Please see reverse side April 18,2003 Dear fellow merchants, We are pleased to announce that we are a non-profit organization with a vision.Our vision is to give the youth of South Miami a positive message.Our message is to say no to drugs,stay pure before marriage,and obey your parents.After working with the youth for nearly ten years,we at Truth Invasion have been able to portray this positive message by way of music,drama,and short testimonials.To accomplish this we will be closing down the street of the farmers market on May 24 2003 from 8:00 pm to 10:00 pm between 74 street and 58 avenue.As you may notice this will not affect any of the merchants because the event will take place out of normal business hours,and will not be on any of the merchants'streets.We will greatly appreciate your signature to help fight for today's youth.I Thankyou, Joe Torres President 8356 SW 40th Street •Miami,FL 33165 305-491-1266 ©Fax:305-740-3360 www.truthinvasion.com efSSSlX •5.•»\i«l.tWPOS-A7CD/*ff 'b.^St 192:7 S J? C/(k ofSouth Miami 6130 Sunset Drive, South Miami,Florida 33143 SPECIAL EVENT PERMIT APPLICATION South Miami Florida Au-fimerfeaGt'tf 2001 Application for the purpose of conductinga Special Event intheCity of South Miami shall be filed intheCity Manager's Office,notlessthantwenty-one(21)dayspriortotheeffectivedate together with all the requirements. Name of Organization '^f^UTU /A/^S/oa/ Telephone fSQs)^/-fZ&^(Office)(jQ5)^0^3f9/(Horned Address of Organization ^35^^U)nrO 6T- Name of PrincipalOfficersand/ormanager of Organization: President ~$o&~7~QRg£S Secretary ,Zt/Z-£7/<A TO&Z&s Address ttlZ ScMS&r 7>%.Address v5?A2.Su/US^r"7>&. Office Phone (So^'til-126&Office Phone food)<Hl -(260 E-mail Address TeTX^fy^^l7(^^^co.o^.mail Address Briefly describe event andpurpose: Qu#£.\f£-tsr uiiLL <ZjofiJs/ST <bf L6cl&l ftco?£&jds AfeAsW (Lqsp&l Mvskz>/wft ii ~^r»ik^mi uxrMf *-t>«*-c:iis*rr»-7«-—*.,wiw~i^»c»«--•—•^w —rvtiPTifrmr t «ic-<^_y I /w>—-.JCJCJ/T7 r-JI/fr41 Location of Event:(Name Streets/City Park)5?TwiE -5tAJ ^g ST"TD /gfl ET Soo-rti >(A rental fee will be applicable if a City Park is being utilized.Reservations are made throngh the Parks &Recreation Department (305)663-6319). The proposed date(s)andhours ofoperation: Set-up dates and times M*tf 24 Zeo3 fe*r)*r 4-com Clean-up completed by /2co /w fa/P^estA'~~Time of Actual Event:From:f:OQ farf^pm))To:lO&Q-(amTpml Page #2 Towhat extent,if any,wouldtheCity benefit:7^-fyrH of JotsrH fiJ/**-</&iU-fjnvz,&»r&&&r*sr, Please give any additional information deemed pertinent tothis application: The following person(s)willbein direct charge ofthe conducting the activities: Name Address Phone 3b£7b&z&$5?/Z Scws&r 7>&. Name (s)ofperson(s)who must be on site with authority other than applicant to expend fimds or make major changes in case ofanemergency: Name Address Phone /fa/urnl tiwfro 5522 4u)j&ar./gog)</f/-2?H The following firm(s)will beutilizedto promote this event: Name Address Phone Approximate number of:Participants J20 Spectators 250 General Requirements: Intheevent of a parade,apermit from the South Miami Police Department mustbe obtained. Contact person:Lieutenant Bruce Ross 305-663-6313. When,marking any publiostreet,curb and/or right-of-way no permanent marking substance may be used.All marking agents jjaust be removed immediately after the completion ofthe event. Please initial Y Barricades shall require an additional rental fee established bythe Public Works Department Page 3 Anytemporarycoverforstationssuchasacanopyshallbeflame retardant andapplicant shall provideproof of suchcertificate :___ No pegs,stakes,or anchoring deuces shall be driven into concrete,asphalt,or City hardened right- of-way.Please initial)^xjc IfPoliceservicefortraffic and/or crowd controlis required,arrangementswillbemadethroughthe Cityof South Miami Police Department for off-duty Police officers.The Police Department will determine the number of officers required. >SpecificRequirements:All organizations sponsoring special events using public property orpublicstreets within the Citv ofSouthMiamimust receive prior approval bv resolution from the South Miami City Commission.The resolution must include the estimated reimbursement amounttobepaidtotheCitvforallCitvrevenuelosesandCitvexpenditures associated with the approved special event The adopted resolution mayalso specify an additional monetary contribution tobemadebv the organization totheCitv:theresolutionshallspecifyashowtheadditionalmonetary contribution is to be used bv the Citv. /"Map ofrouteorsiteplanofthe scheduled event including all stations and descriptions of activities. S Amajorityvote of approval (one-month in advance)bvtheCity Commission willbe required for largeevents. S Deposit of Six Hundred Dollars ($600.00)to defray cost of litterclean-up,must accompany applicationpluspermitfeeof $60.00.If clean-upisnot required,depositmaybe refunded. Thelitterdepositmaydiffer depending uponthe event ♦The following schedules of fees could be imposed for any special event;thev are as followed: ♦Public Works -The average hourlyratesare approximate $20.00 per employee,per hour. ♦Barricades:The average hourly ratefor 125 Barricades forone (1)day usage is approximately $75.00. ♦Approximate dollar(s)for Police Officers:Extra dutypayfor Supervisor is$35.00perhour. Extra duty pay for Officer is $25.50perhour. ♦i*One time radio fee:$3.00 per officer,per day,per radio Cost ofMeters:$15.00 perday,per meter. Page4 ♦Banner fee:$75.00 (This fee does not include the placement of thebanner). ♦Hanging and Removal of a banner:$200.00 (Cost incurred bythe City) >For Grant Recipients:Payment ofthese charges couldbe deducted fromthe designated grant amount approved by theCitv. >Public liability insurance coverage certificate naming the Citv of South Miami as an additional insured for the time,date,place and name of the event in the amount of $1.000,000 is required prior to the event! Signed:Name Title ffcts/pusr Address C&lZ SvtfSerlte.Phone (3Q$)&(-lZ&6 Subscribed and sworn to before me,this TA><?/?fs f/Jt day of CxS^y Notary Public StateFloridaatLarge Application Fee:Sffl.OQ Received by *.'T*m£.Date </|«/Q CARLOS A.HENAO '/froTARY\o\My Comm kP-5/22/2003 [pubucM No.CC 834001 11 Personally Known Wtfther I Time IDVifg^A^ REVmWBY CITY OF SOUTHMIAMIDEPARTMENTS (Provideestimate ofnumber of personnel required from your department to provide appropriate services for this event,along with an estimate ofcosttoapplicant). Citv ofSouthMiami Police Department Authorized Signature Recreation Department Authorized Signature ArajcAJTONfaap.ddEvn.aKa Public Works Department Authorized Signature APPROVAL BY CITY MANAGER Date