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Res. No. 058-03-116079 10 ll 12 13 14 15 16 17 1 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 RESOLUTION NO.58-03-11607 ARESOLUTIONOF THE MAYOR ANDCITY COMMISSION OFTHECITYOF SOUTH MIAMI,FLORIDA,AUTHORIZING THECITYMANAGERTO EXECUTE A PROFESSIONALSERVICEWORKORDERWITH KIMLEY-HORN AND ASSOCIATES,INC.FOR PROFESSIONAL ENGINEERING SERVICES FOR NORTHSIDE TRAFFIC PLAN/STUDY FORAN AMOUNT $14,300.00TOBE CHARGEDTOTRAFFICCIRCLEBOND ACCOUNT NO.001-0000-132-2052; PROVIDING AN EFFECTIVE DATE WHEREAS,the City Commission of the City of South Miami,Florida,wishes to use the professional services of Kimley-Horn and Associates,Inc.,to provide traffic plan/study for the Northside,using theNorthsideCharretteFinalReportpublishedJune2000;and WHEREAS,Kimley-Horn is one of the City's approved Professional General Engineering Consultants;and 8 WHEREAS,the proposed services shall be funded through traffic circle bond. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,that: Section 1:The City Manager is authorized to execute a Work Order with Kimley-Horn &Associates, Inc.for the professional services in connection with traffic plan/study for the Northside,using the Northside Charrette Final Report published June 2000 in an amount not to exceed $14,300.00. Section 2:That the proposed services shall be charged to Traffic Circle Bond account number 001- 0000-132-2052. Section 3:That the attached proposal,Professional Service Work Order,be made a part of the resolution. PASSED AND ADOPTED this 1 5th day of April 2003. ATTEST:APPROVED: /)SlmUjU^j \J t Ronetta Taylor,City Clejfc READ AND APPROVED AS TO FORM: /<^>,<^c< CITY ATTORNEY ic^>v orace Feliu,May Commission Vote: Mayor Feliu: Vice Mayor Russell: Commissioner McCrea: Commissioner Bethel: Commissioner Wiscombe 5-0 Yea Yea Yea Yea Yea CITY OF SOUTH MIAMI Excellence,Integrity,Inclusion TO:Honorable Mayor,ViceMayor &CityCommission FROM:SanfordA.Youkilis A*-*^Acting City Manager \$f) DATE:April 10,2003 ITEM No.. RE:Request toauthorize City Managerto executea professional service agreement with Kimley-Horn &Associates,Inc.for Northside Traffic Plan/Study South Miami 2001 RESOLUTION or ORDINANCE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICE WORK ORDER WITH KIMLEY-HORN AND ASSOCIATES, INC FOR PROFESSIONAL ENGINEERING SERVICES FOR NORTHSIDE TRAFFIC PLAN/STUDY FOR AN AMOUNT $14,300.00 TO BE CHARGED TO TRAFFIC CIRCLE BOND ACCOUNT NO.001-0000-132-2052;PROVIDING AN EFFECTIVE DATE BACKGROUND &ANALYSIS As one of our general engineering professionals,Kimley-Horn &Associates,Inc.(KHA)will be providing transportation planning and traffic engineering study within the Northside area.The area is bound by Ludlam Road on the west,Red Road on the east,Miller Drive on the south and Bird Road on the north.The services will include data collection,such as,24-hour Speed/Volume counts at the following locations: •Blue Road east of Ludlam Road a SW 64th AvenuenorthofMillerDrive a SW 62nd AvenuesouthofRedRoad q SW 60th Placesouth of RedRoad Data for AM &PM peak period turning movement counts will be collected at: a Blue Road &SW 62nd Avenue •Blue Road &Red Road KHA will review accident data to determine the incident ofcrashes and causes of the accidents at the following locations: Q SW 44th Street at SW 64th Avenue q SW 44th Street atSW 62nd Court •SW 42nd Terrace at SW 64th Avenue •SW 42nd Street at SW 62nd Court Page2 of2 Comm.Mtg.Agenda April 15,2003 One stakeholder meeting will be held with city staff and neighborhood residents to present results of the data collected and analysis,and preliminary recommendations.At the conclusion of the study,one presentation will be made to the City Commission to summarize the results and recommendations.KHA anticipate completing the study in approximately sixty days after notice toproceedisissued. Attachments: a ProposedResolution a Professional Engineering Services Work Order •Map of projectarea •Public Works Department's account management sheet SAY/RL (WAB) <*HA Kimley-Horn and Associates,Inc. March 10,2003 • Suite157 5100N.W.33rdAvenue PL Lauderdale,Florida Mr.Ajibola Balogun 33309 City of SouthMiami Public Works Director 4795 SW 75th Avenue South Miami,FL 33155 Re:Northside TrafficPlan Dear Mr.Balogun: Kimley-HornandAssociates,Inc.("KHA")ispleasedtosubmitthisletter agreement ("Agreement")totheCity of South Miami ("the Client")for transportationplanningservicesrelatedtotheNorthside Neighborhood.We havedevelopedascopeofservicesbasedonourunderstanding of yourneedsand budgetfortransportationplanningandtrafficengineeringserviceswithinthe study area,whichis bound by Ludlam Roadonthewest,Red Road ontheeast, MillerDriveonthesouth,andBirdRoadonthenorth.Ourproposedscopeof services,schedule,and fee are as follows: SCOPE OF SERVICES Task I-Review Northside Charrette Final Report The Northside Charrette Final Report waspublishedinJune of 2000.Thiseffort identifiedseverallocationsascandidatesfortrafficcalmingimprovements. Theselocationswillbereviewedandthefeasibility of implementing traffic calming improvements willbeassessed. Task II -Data Collection Trafficdatawillbecollectedtomeasuretheexistingtrafficconditionsatkey locationswithinthestudyarea.Thetrafficdata collection effort will include volumecountstohelpidentifythelevel of cut-throughtrafficonlocalstreets, speed surveys on local/collector streets,andpeakhourturningcountsattwokey intersections.The following datawillbe collected: 24-hour Speed/Volume Counts •Blue Road east of Ludlam Road •SW 64th Avenue north of MillerDrive •SW 62nd Avenuesouth of RedRoad •SW 60th Place south of RedRoad TEL954739 2233 FAX954739 2247 •Kimley-Horn w A..u,D,xx V1A ^„_,.'Mr.Ajibola Balogun,March 10,2003,Page 2 and Associates,Inc. AM &PM Peak Period Turning Movement Counts •Blue Road at SW 62nd Avenue •Blue Road at Red Road Inadditiontotheabovelistedtrafficdata,afield review of the study areawillbe conductedduringthepeaktrafficperiodtohelp identify operationalissuesand deficiencies. Task III -Data Analysis Results fromthe volume countsandspeed measurements willbe summarized andevaluatedtodetermine if "livability"thresholdsarebeingexceeded. Operational analyses,usingamethodologyconsistentwiththe2000Highway Capacity Manual,willbeperformedatthetwo(2)intersections whereturning movement count dataiscollected.Accident data,tobeprovided by the City,will be reviewed to determine the incident of crashes and causes of the accidents at the following locations. •SW 44th Streetat SW 64th Avenue •SW 44th Streetat SW 62nd Court •SW 42nd Terraceat SW 64th Avenue •SW 42nd Streetat SW 62nd Court Task IV -Conceptual Improvement Plan Based onthe outcome of thedata collection and analysis,as well as input from Citystaff(whomwillseekinputfrom neighborhood representatives),a preliminary list of appropriate solutionsforimprovingtrafficconditionsinthe NorthsideNeighborhoodwillbedevelopedforconsideration.Possiblesolutions may include traffic calming measures and opening up 58th Avenue to improve accessibilitytothe YMCA.Conceptualgraphicswillbe prepared foruptofour locationstoassessthefeasibility of implementing the recommended improvements.Potential right-of-wayimpacts associated withproposed improvementswillbeidentified,alongwithpreliminaryorder of magnitudecost estimates. Task V•Report A brief reportwillbe prepared summarizingthe review of NorthsideCharrette Final Report,data collection,dataanalysis,and conceptual improvement plan. Ten(10)boundcopiesandoneunboundset of originals of thewillbeprovided. Task VI -Meeting/Presentation One(1)stakeholder meeting willbeconducted with City staff"and neighborhood stakeholders(tobe identified bythe City)topresentresults of thedata collection andanalysis,andpreliminaryrecommendations.At theconclusion of thestudy, can Kimley-Horn w A..u,„,w llft<WBn.,./.,.Mr.Ajibola Balogun,March 10,2003,Page3 and Associates,Inc. one(1)presentationwillbemadetotheCityCommissiontosummarizethe results and recommendations. Task VII -Additional Services Wewillprovide,asrequestedandauthorizedbyyou,additionalservicesthat require analyses beyondthose described inTasksIthroughVII.These additional servicesmayinclude,butnotbelimitedto: Attendance at additional meetingsandpublic hearings. Additional traffic data collection. Additional transportation analyses. Design services. Permitting andregulatoryassistance. Forensic (expertwitness)services. Site/Civil Engineering. Landscape Architectureservices. SCHEDULE Wewillprovideourservices expeditiously aspracticaltomeetamutuallyagreed upon schedule.We anticipate thatthe project canbe completed in approximately 60(60)daysafterauthorizationandnoticetoproceed. FEE AND BILLING KHAwillperformthe services described inTasksIthroughVI of theScopeof Servicesforalumpsumfeeof$14,300.00. KHAwillperformthe services described inTaskVIIoftheScopeof Services on alaborfeeplusexpense basis.Laborfeeswillbebilledbaseduponhourlyrates ineffectatthetimetheservicesareprovided.Directreimbursableexpensessuch as express mail,fees,air travel,out-of-town mileage,andotherdirect expenses willbebilledat 1.15 timescost.Anamountequalto5.85%of thelaborfeewill beaddedtoeachinvoicetocovercertainotherexpensessuchasin-house duplicating,localmileage,telephonecalls,facsimiles,postage,andword processing computer time.Achninistrative time related totheprojectmaybe billedhourly.Technicaluseofcomputersfordesign,analysis,andgraphics,etc. willbebilledat$25.00perhour.Allpermitting,application,and similar project feeswillbepaiddirectlybytheClient. Feeswillbeinvoicedmonthlybaseduponthepercentage of services completed as of theinvoicedateforlumpsumservices,orbasedonthe amount of services performedandexpensesincurredthroughtheinvoicedateforlaborfeeplus expensetasks.Paymentwillbeduewithin25daysofthedateofinvoice. •Kimley-Horn Mr Ajibola Balogun>Mareh 10,2003,Page 4 and Associates,Inc. CLOSURE Inadditiontothematterssetforthherein,our Agreementshallinclude,andbe subject to our currently existing contract.The term "the Consultant"shall refer to Kimley-Horn and Associates,Inc.,and the term "the Client"shall refer to the City of South Miami. If you concur in all the foregoing and wish to direct us to proceed with the services,pleased have authorized persons execute this Agreement in the spaces provided below and return the letter to us.Fees and times stated in this Agreement are valid for sixty (60)days after the date of this letter. Weare excited about working with youandthe team onthisproject Please call meifyouhaveany questions. Verytrulyyours, lSSOCIATES,INC. Douglas CoonHj,P.E. Senior Vice President flnrvK-. Attachments:Standard Provisions Agreed to this day of ,2003 City of South Miami By: Tide: Witness: \\STAN\VOL1\PROIECrWARKETTN\jkyle\South Ml«m«BO«aFrapottLdcc 03/12/03 WED 09:14 FAX 19547392247 KIMLEY HORN ©002 JHPDL PUBLIC WORKS DEPARTMENT Traffic Circle Bond Fund RESOLUTION and/or PROJECT ACCOUNT#Req.#DATE PO#CK/DATE AMOUNT PROJECT BALANCE: RESOLUTION 01-0000-132-2052 6/1/01 ACTUAL APPROVED $300,000.00 Redland Company,Inc.n E-049 6/14/02 M4070 25,030.75 $274,969.25 Gem Seal,Inc.n N/A 6/14/02 M4074 967.00 $274,002.25 Amfak,Inc.n N/A 5/17/02 M4072 1,895.00 $272,107.25 Universal Die Cut Corp.n N/A 4/19/02 M4071 540.00 $271,567.25 Califonia Contractors Supplies,In n PW04226 3/8/02 N/A 192.00 $271,375.25 Gem Seal,Inc.ii PW04192 3/8/02 N/A 90.00 $271,285.25 Gem Seal,Inc.ii PW04192 3/8/02 N/A 197.50 $271,087.75 Gem Seal,Inc.n PW04192 3/8/02 N/A 58.50 $271,029.25 Gem Seal,Inc.ii PW04192 3/8/02 N/A 197.50 $270,831.75 Safety Products,Inc.it PW04160 3/8/02 N/A 104.00 $270,727.75 Redland Company,Inc.it E-022 2/22/02 M4030 4,780.50 $265,947.25 Safety Products,Inc.it PW04231 2/8/02 N/A 104.00 $265,843.25 Amfak,Inc.n N/A 2/8/02 M4032 946.80 $264,896.45 Gem Seal,Inc.ti PW04436 8/29/02 N/A 238.50 $264,657.95 Universal Die Cut Corp.n PW04504 8/28/02 N/A 300.00 $264,357.95 Kimley-Hom &Associates it CI-19MSA 9/10/02 M4140 39,560.00 $224,797.95 Schwebke-Shiskin &Associates n CI-21MSA 9/18/02 M4145 10,500.00 $214,297.95 Sign-A-Rama,USA it PW04553 9/26/02 N/A 179.62 $214,118.33 Williams Paving Co.,Inc.n I020403-2/4/03 M5033 195,524.80 $18,593.53 Gem Seal,Inc.ii PW04546 9/20/02 N/A 265.50 $18,328.03 281,671.97 REVISED:4/11/03 VENDOR'S #: