Res. No. 056-03-11605RESOLUTION 56-03-11605
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,RELATING TO FUNDING FOR EVENTS AND USE OF
CITY PROPERTIES,ESTABLISHING PROTOCOL AND GUIDELINES TO BE
USED FOR PURCHASE OF TABLES FOR EVENTS AND USE OF CITY
COMMISSION CHAMBERS FOR SPECIAL EVENTS;PROVIDING AN EFFECTIVE
DATE.
WHEREAS,the City Administration often receives invitations from
various event organizers requesting the City's participation through the
purchase of event tickets or guest tables for the different functions;and
WHEREAS,Administration also receives requests from other
governmental agencies asking for the use of the City Commission Chambers
for non-city business;and
WHEREAS,inan effort tobe inclusive ofall,the City Commission
wishes to create protocol and guidelines to be used by the City
consistently whenever there isa request for the use of City Commission
Chamber for non-day-to-day City business,and purchase of tickets or
guest tables for functions.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA THAT:
Section 1.The City Manager is hereby directed to obtain City
Commission approval when using City funds to purchase tickets or guest
tables for events.
Section 2.As a matter of protocol,when tickets or guest
tables are purchased,the City Commission members shall be considered
guests at such events and given the option of declining attendance,at
which time administrative staff shall solicit participation from City
staff.
Section 3.The City Manager shall notify City Commission
members when requests are made by other governmental entities for theuse
of the City Commission Chambers for non-regular City business.
Section 4.
approval.
PASSEDANDADOPTEDthis 15th
ATTEST:
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CITY CLERK
This resolution shall take effect immediately upon
day of April 2003.
APPROVED:
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LYOR
COMMISSION VOTE:
Mayor Feliu
Vice Mayor Russell:
Commissioner Wiscombe
Commissioner McCrea
Commissioner Bethel:
READ AND APPROVED AS TO FORM
5-0
Yea
Yea
Yea
Yea
Yea-./6>-j/o
CITY ATTORNEY
'A-
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
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To:MayorandCityCommission
From:SandyA.Youkilis
Acting CityManager
Date:April 11,2003 ^
Re:AGENDAITEM#_-I**
Commission meeting April 15,2003
Use of CityfundsandChamber
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REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTHMIAMI,FLORIDA,RELATINGTO FUNDING FOREVENTSANDUSEOF
CITY PROPERTIES,ESTABLISHINGGUIDELINESTOBEUSEDFORPURCHASEOF
TABLES FOR EVENTS AND USE OF CITY COMMISSION CHAMBERS FOR SPECIAL
EVENTS;PROVIDING AN EFFECTIVEDATE.
BACKGROUND &ANALYSIS
Often times,theCity receives invitations to purchase guest tables for special functions that requires the use of
City funds.In addition,there have been requests made to the City for theuse of the Commission Chamber for
activities that are outside the normal City business.Inthe past,the approval or denial to purchase these tables
oruse ofthe Commission Chamber hasbeenmadebytheCity Manager withoutCityCommission approval.In
an attempt to establish a consistent guideline tobe used inall cases involving these requests inthe future,
Commissioner Bethel has requested that the attached resolution be prepared for theCity Commission
approval.
RECOMMENDATION
Approvalis recommended.