Res. No. 054-03-11603RESOLUTION NO.54-03-11603
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,RELATING TO LEGISLATIVE (LOBBYING)
SERVICES;RESCINDING RESOLUTION NO.197-03-11546,
ADOPTED DECEMBER 17,2003,WHICH APPROVED
FUNDING IN AN AMOUNT NOT TO EXCEED $42,000.00
FOR THE FIRM OF GOMEZ BARKER AND $42,000.00 FOR
THE FIRM OF RONALD L.BOOK,P.A.;PROVIDING AN
EFFECTIVE DATE.
WHEREAS,the City Commission,atits December 17,2002 City
Commission meeting adopted ResolutionNo.197-03-11546,which authorized the
extensions of contracts with selected lobbyist firms;and
WHEREAS,duetothe budgetary restraints the Mayor andCity
Commission wish to discontinue lobbying contract with Ronald L.Book,P.A.,
effective April30,2003.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA;
Section 1.That resolution No.197-03-11546 is hereby repealed inits
entirety.
Section 2.This resolution shalltakeeffectApril30,2003.
PASSED AND ADOPTED this 1 5thday of April >2003.
ATTEST:APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM:
&.<£*//*£±L
CITY ATTORNEY
MAYOR I \
Commission Vote:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Wiscombe:
Commissioner Bethel:
Commissioner McCrea:
3-2
Yea
Nay
Yea
Yea
Nay
Additions shownbyunderliningand deletions shownby overstriking.
RESOLUTIONNO.1 97-02-11 546
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,RELATING TO LEGISLATIVE (LOBBYING)
SERVICES;APPROVING FUNDING IN AN AMOUNT NOT TO EXCEED
$42,000.00 FOR THE FIRM OF GOMEZ BARKER &$42,000.00 FOR THE FIRM OF
RONALD L.BOOK,P.A.;FROM ACCOUNT NUMBER 001-1315-513-3450
CONTRACTUAL SERVICES
WHEREAS,the City of South Miami has established an Office of Intergovernmental Affairs with
the purpose of securing appropriations and funding from the State of Florida;and
WHEREAS,the use of professional lobbying services is essential to the success of this Office*
and '
WHEREAS,theCity advertised and competitively solicited for these services through RFP No
SLS-83198;and s
WHEREAS,that RFP allows for extensions of the contracts with the selected firms;and
WHEREAS,the current Lobbyist firms engaged by the City have performed in an exemplary
manner.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI:
Section 1.The City Commission hereby authorizes the City Manager to enter into a
Professional Services Agreement for Legislative (Lobbying)Services with firm of Gomez Barker
Associates &the firm of Ronald L.Book,P.A.in an amount not to exceed $42,000.00 for each firm from
Account*001-1315-513-3450,Contractual Services,for FY 2002-2003 services.
Section 2.This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 17th day 0f December 2002.
ATTEST:M APPROVED:
[ty clerk 7?ViatorCITY
Commissiori^ote:5_o
READ AND APPROVED AS TO FORM:Mayor Feliu:Yea
Vice Mayor Russell:yea
CommissionerBethel:yea
._^^=5S-,..Commissioner McCrea:yea
<-<£./&,.<£%£./te/Z.Commissioner Wiscombe:yea
CITY ATTORNEY '
Excellence,Integrity,Inclusion
To:Mayor and Commission
From:Charles Scurr ..
City Manager////I 1A^/"
U>
Date:December 11,2002
AgendaItem#
Commission Meeting 12/17/02
Extension of Contractual Services
Agreements for Legislative (Lobbying)
Services
REQUEST
A RESOLUTION OF THE MAYORANDCITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,RELATING TO LEGISLATIVE (LOBBYING)
SERVICES;APPROVING FUNDING INAN AMOUNT NOT TO EXCEED
$42,000.00FORTHEFIRMOF GOMEZ BARKER &$42,000.00FORTHEFIRMOF
RONALD L.BOOK,P.A.;FROM ACCOUNT NUMBER 001-1315-513-3450,
CONTRACTUAL SERVICES
BACKGROUND AND ANALYSIS
TheCity of SouthMiami,forthepastthreeyears,hasretainedtheservices of FaustoGomezand
Ron Book forthe provision of Legislative (Lobbying)Services.These lobbyists were
competitively selected under RFP SLS-83198.
This team has performed inan exemplary manner and,with the support and guidance of the City
Commission,achievedunprecedentedlevels of fundingfromtheState of Florida.Theirservices
havesecuredmultimillionsin appropriations fortheCity of SouthMiamiforanumber of
projects,including potable water,infrastructure upgrades,drainage improvements and parks.
The City has developed an equally ambitious program for the upcoming 2003 Legislative
Session.The use of professional lobbyists is essential for the success of this effort.The City is
fortunate tohavetwo of the "Deans"ofthe lobbying profession andtheircontinued retained is
vitaltothe City's bestinterests.
The amount recommended was approved intheFY 2002-03 Budget.Thisisthesame level of
fundingasin2002.Fundingwillcomefromaccount 01-1315-513-3450.
RECOMMENDATION
Your approval is recommended.
Sent By:RONALD L BOOK PA;3059359737;Dec-11-02 4:18PM;Page 1/1
RonaldL Book,Rfl.
ifioinu?
PKOFCSSIOnSL OSSOCIflTfDQ
December 11,2002
Sentviatelecopierand U.S.Mailto:305-663-634$
Mr.Charles Scurr
City Manager
City of SouthMiami
6130 Sunset Drive
SouthMiami,Florida 33143
Dear Charles:
This will confirm my firm's commitment to extend our contract for the representation of the City
of South •Miami to handle matters in Tallahassee and Washington,D.C.Through this
engagement,we are going to be associating with Vierra and Associates with respect to the
Washington,D.C.work.
The point person in my office for all Washington,D.C.issues will be Mr Jeff Mell,former Chief
of Staff for Congressman Bill Lehman and Congresswoman Came Meek.Mr.Denny Vierra,oftheVierragroup,will be the point person from the Vierra and Associates firm in Wash'ngton
DC We agree to work on all strategic planning,for projects within the City,hopefully leadingtoappropriationprojectsfrom.Congress.On Tallahassee work,Iwill be the point person for all
matters.
In exchange for this representation,the City agrees to compensate my firm with a monthlylrer7$3,500.00 for Tallahassee matters,and an additional $3,500.00 per month retainer for
the Washington,D.C.matters.
Assuming this meets with our mutual understanding,please sign and return this letter to me for
my record-keeping.
Looking forward to many continued successes on behalf of your City and appreciating this
expanded opportunity.
CITY OF SOUTH MIAMI
By:_
Charles Scurr,City Manager
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Statement of Capabilities
presented by
Vierra Associates
to the
City of South Miami
Introduction
Vierra Associates,a Washington-based government relations consulting firm,was formed in
1983 to represent clients with the Congress,the Federal Executive Branch,and other groups
with whom clients may have common issues and goals.Mr.Dennis C.Vierra,a Portuguese
American,,isthesoleprincipaland majority stockholder of the firm.VierraAssociatesis
headquartered at 18251 Street,N.W.,Washington,D.C.and is incorporated inthe
Commonwealth of Virginia.
Vierra Associates proposes to assist the City of South Miami by offering the services ofa
bipartisanprofessionalwith:
*In-depth knowledge of urban issues (including a Master ofArts degree in Urban
and Regional Planning);
*Well-established working relationships with the Congressional committees having
jurisdiction over authorization and appropriation legislation important to the City;
*Well-established working relationships with the Florida Congressional delegation;
*Akeen understanding of Congressional procedures and processes;
*A quantifiable record of success in securing authorization and appropriations
provisions for clients inexcess of $4billion;
*Strong technical background and capabilities in addressing the requirements of
Federal-aid grants programs;and,
*Well-established working relationships with Federal agencies with stewardship of
programs important totheCity.
This is a critical time for Federal domestic discretionary programs,with increasingly fierce
competition for limited funding,and greater political and technical scrutiny of projects by the
Congress and the Executive Branch.Furthermore,the start of 2001 provides new challenges
withthe advent ofanew presidential administration following the inauguration ofMr.
GeorgeW.Bush;theappointmentofnewCabinetSecretariesandseniorExecutiveBranch
officials;and extensive changes to the leadership of the Congressional appropriating and
authorizing committees.Promoting and protecting the interests oftheCityofSouth Miami
requires the development of a strategic plan supported bya Washington-based consultant that
will provide theCitywithan ongoing and active presence,in-depth substantive and
procedural knowledge,and well-established bureaucratic and bi-partisan political
relationships.This document provides an overview of the experience,qualifications,and prior
accomplishments of Vierra Associates as they relate toour proposal to develop and
implement a strategic planto advance the Federal agenda oftheCityof South Miami..
Qualifications of Vierra Associates
Mr.Dennis C.Vierra,principal ofVierra Associates,has nearly two decades of continuous
service in providing public and private sector clients with strategic advice that comes from
applying the perspectives gained through broad experience in:(1)working with clients to
assess their legislative interests,and developing a customized legislative strategy to pursue a
client's Federal agenda;(2)maintaining effective relations with the Congress,officials of the
Executive Branch,and career civil service people in the Federal agencies;(3 j securing
appropriation and authorization provisions in Congressional bills and reports to advance
client Federal agendas;and (4)providing technical assistance necessary to successfully
pursue and secure Federal approval and support for the projects advanced by clients.
The qualifications and experiences offered by Vierra Associates put the firm in the unique
position of knowing the programs,issues,legislative process,relevant Federal law,
institutional practices,and Congressional and Executive Branch personalities critical to the
successful outcome ofthe Federal agenda oftheCity of SouthMiami.Mr.Vierrawould
draw upon these qualifications and experiences towork as part ofateamwith officials ofthe
City of South Miami to develop and implement a customized strategic plan for the City's
Federal agenda based on his assessment of the City's interests and strengths.In addition to
assisting the City in developing the strategic plan,Mr.Vierra would provide advocacy,
information/reporting/assessment,monitoring and tracking,relationship building,and issue
support services to assist the City in its implementation of the strategic plan.
The philosophy of Vierra Associates isoneofa partnership withits clients.Vierra
Associates strives to work as a member ofa seamless team with its clients,providing them
with strategic planning and follow-up to develop and deliver the client's message with an
effective level ofvisibility and effectiveness in Washington ina bi-partisan manner to the
Legislative and Executive Branches oftheFederal Government.
Services Offered bv Vierra Associates
*Strategic Guidance developed to optimize the ability of the Cityof South Miami
to achieve its Federal agenda.Vierra Associates is well experienced in developing
effective lobbying strategies and implementing client legislative agendas.Such
strategic guidance assesses client needs;the competitive environment ofclient
interests within the state Congressional delegation,the Congressional committees of
jurisdiction and the discretionary funding programs administered by agencies within
the Executive Branch;past effectiveness of various advocacy strategies and tactics;
and countless other factors.Vierra Associates has a strong track record in assisting
clients in developing a carefully constructed work plan designed to optimize all
available resources and opportunities to promote and protect client interests.In
order tokeepa client's strategy on-target,Vierra Associates workswiththe client to
maintain overall focus on the strategic plan as well as to periodically reassess the
viability and effectiveness of the overall strategy to ensure the optimal use of all
resources and efforts expended in pursuit ofa client's Federal agenda.
*Congressional Liaison targeted to the appropriations and authorizing committees
andthe Florida Congressional delegation (notethatMr.Vierrahas worked
successfully with Members ofthe Florida Congressional delegation inhis
representation of various public and private sector Florida entities since 1983).
*ExecutiveBranch Liaison targeted to Federal agencies charged withthe
stewardship of Federal programs ofinterest totheCity of South Miami;tothe
Office ofthe President (particularly toMr.Andrew Card -Chief of Staff of the
BushWhite House and former Secretary of Transportation);andtotheOffice of
ManagementandBudget (particularly toMr.MitchellDaniels,Jr.,-OMB Director
forthe new Bush Administration andformercolleague of Mr.Vierra on theSenate
Banking Committee).
*TechnicalAssistance,as necessary,to assist the grantsmanship and related efforts
to secure funding and to implement projects identified in theCity's Federal agenda.
Vierra Associates also offers clients technical assistance to implement the strategic
plandevelopedforthe client,toincludethedrafting of writtenandoralstatements
for submittal to Congressional committees,Congressional bill and report language,
floorstatementsand Congressional correspondence used by Members,staff and
committeesto advance client agendas withofficials of Federal agenciesinthe
ExecutiveBranchaswellasthemobilizationanddeployment of grassroots and
community stakeholder support forclientagendas.
*Other Liaison Activities to include interaction with the State of Florida-
Washington Office and Washington representatives of other Florida municipalities,
as appropriate,aswellaswith Washington-based organizations including the
National League of Cities and other public interest groups with which theCity of
South Miami may share common interests.
*Information/Reporting Services to include thetimely reporting of Congressional
and Executive Branch events,actions and opportunities;analyzing anticipated
resultingimpactsonthe interests oftheCityandits Federal agenda;and
recommending actions that the City and its Congressional delegation might take to
best protectandpromotetheCity'sinterests.
A Compelling Record of Success
Vierra Associates has established a compelling record of success in providing strategic
planning and government relations services to clients,and in securing Federal funding and
project grant approvals,both directly from the Congress and through discretionary and
competitive grant programs inthe Executive Branch departments and agencies.Interms of
appropriations and authorizations,Vierra Associates has assisted clients in developing and
implementing strategic plans for pursuing their Federal agendas that have resulted in securing
over $4 billion in provisions for clients.Innovative and creative approaches to meeting client
needshave resulted in concrete benefits through increased funding,recognition and access.
Cost Proposal
Vierra Associates proposes to provide the services generally outlined perthis presentation for
a one year fixed fee sum of $36,000.00,subject to negotiation with theCity of South Miami.
Additional costsmaybe incurred based onwritten directives,issued to Vierra Associatesbya
designated official ofthe City of South Miami,providing the advance authorization of such
costsand <x>mmitment forfull reimbursement of suchcostsbythe City of South Miami.
Conclusion
VierraAssociatesbelievesthatthe range of skills,intimateknowledge of theFederalpolicy,
program and funding processes,and the bipartisan access to the Legislative and Executive
Branches of the Federal Governmentoffered by its principal,Mr.DennisC.Vierra,will
quickly prove tobe assets to the City of South Miami.Vierra Associates stands ready to
assist the City;we are confident we can delivereffective and cost-efficient strategic planning
and implementation services that will advance theCity's Federal agenda withinthe
Legislative and Executive Branches ofthe Federal Government.Vierra Associates provides
solid expertise and awareness asa result of our working knowledge and personal relationships
with the Members and staff of both bodies of Congressand key Executive Branch officials.
Wehavea consistent and proven track record of accessing thekey decision-makers of both
the Congress and the Executive Branch,informing themof client issues,and effectively
advocating policy issues and program funding decisions with regard toclient interests.
We appreciate the opportunity to present our qualifications and look forward tothe
opportunity to further discuss howwe can work together to develop a strategic planto define
andadvancethe Federal agenda of theCity of SouthMiamiwiththeCongress,the Bush
Administration,andtheagencies ofthe Executive Branch.
DENNIS C.VIERRA
Education
University of Iowa.Master of ArtsdegreeinUrbanandRegionalPlanning.1973
University ofWisconsin.Bachelor of ArtsdegreeinEconomics,1969.
Professional Experience
Government Relations Consultant (1983-present).Vierra Associates,Inc.,Washington,D.C.President
of a Washington-based firm providing government relations services to public andprivatesectorclients
to represent their interests withthe Legislative and Executive Branches ofthe Federal Government
Congressional Fellow (1981-1983).United States Senate,Washington,D.C.Servedas Special
AdvisorundertheCongressionalFellow Program of the American Political ScienceAssociationwith
theoffice of Senator AlfbnseD'Amatowhileona sabbatical from the Urban Mass Transportation
Administration.
Transportation Representative (1980-1981),Community Planner (1979-1980),Planning Representative
(1977-1979).Urban Mass Transportation Administration,Washington,D.C.Headquarters*liaison for
the development,coordination,management and evaluation of grants assistance activities (particularly
for rapid rail,light rail,majorbus and commuterrail projects),in assigned geographic regions.
Public Transportation Planner (1975-1977).Wisconsin Department of Transportation,Madison,
Wisconsin.Coordinator of statewide study of transportation fortheelderlyandthe handicapped.
Provided technical assistance/liaison throughout thestateongeneral transportation and
elderly/handicapped issuesto metropolitan planning organizations,transit planning/operating agencies,
legislativeandcitizensgroups
TransportationCoordinator (1974-1975).IndianNationsCouncil of Governments,Tulsa,Oklahoma.
Directed transportation planningelement of metropolitan planningorganization,includingthemulti
modalTulsaMetropolitan Area TransportationStudy.
Planner (1973-1974).IndianNationsCouncil of Governments,Tulsa,Oklahoma.Directedmass
transportation planningelement oftheTulsa Metropolitan Area Transportation Study.
References
The Honorable Ileana Ros-Lehtinen •The Honorable Carrie Meek
U.S.House of Representatives U.S.House of Representatives
Washington,D.C.20515 Washington,D.C.20515
(202)225-3931 (202)225-4506
TheHonorableNorman Y.Mineta,Secretary Mr.JohnT.Blazey,II
U.S.Department ofTransportation Committeeon Appropriations
Seventh Street,S.W.House of Representatives
Washington,D.C.20590 Washington,DC 20515
(202)366-2222 (202)225-2771
CITY OF SOUTH MIAMI
To:Mayor and Conunission •Date:September 1,1998
From:Charles Scurr *A /„,Agenda Item #..__
City Manager/^#JC Contractual Services -State Legislative
/JV4^^(Lobbying)Services
/f-TTACHftlSXT 2.
Thepu^ose of this memorandum is to recommend the selection for State Legislative (Lobbying)
Men(Ttl0nn0f afZ °ffiCe °f rnterS°ven™ental Affairs was approved as part of ite'fy'1998-*99 Budget One of the cornerstones of this new Office is the retention of professional iobbySTheuseoflobby,**,s essential-for the City to successfully compete for ZSnsmCommissionapprovedatotal,of 548,000 for these services.The discussion acconZjfng Aeappropnanonindicatedthat.t might be possible to obtain the services of two firrn^p3v insometypeofpartnership,for this amount mnnns,ppssmiy in
In July1998 an RFRNo:SLS-83198 was advertised for State Legislative Services The RFPincludedadetaileddescriptionoftheservicesrequestedandprovidedcriteriaSfcSwSE
use m selection.Thecriteria included:-™OUM
1.Experience &knowledge of the contractor.
^S"*S?"enf *L°f Ae contr^ctor ^.representing entities comparable to the CityTheabihtyofthecontractortoprovidealloftheservicesspecifiedinthescope of
to mecS!PliShmentS'generaUy'°f **COntraCt0r fn rePresendn&entW«comparable
5.•The accomplishments,specifically,of the contractor in securing medium ($500,000
to $1 million)and large (over $1 million)appropriations.
Atotal of 11 firms/individuals picked up copies of the RFP.Atotal of six individuals/firms
responded.AReview Comtottee.chaired by Fernando Rodriguez reviewed the proposals The
Committee rated the proposals in three cateeories:
2.
3.
4.
1.Most HighlyQualified(Tier 1);
.2.Qualified (Tier 2);and
3.Minimally orNot Qualified (Tier 3).
The Committee rated the firmsasfollows:
Tier1.Gomez Barker Associates
.Ronald.L.Book,P.A.'
Tier 2 Public Private Partnership
Maury Management Group
tier 3 -Robert M.Levy &Associates
Rodriguez Pina&Associates
Based on theaboveIam recommending:
1.The selection ofme two Most Highly Qualified (Tier 1)firms to represent the Citv-
Gomez Barker Associates and Ronald L.Book,P.A.;.
2.The allocation of $45,000 for this purpose to be used by the two firms in a team
partnership;and •
3.•The selection of the Maury Management Group in the sum of $3,000 to support the
joint lobbying efforts of the City and Chamber South.Although Maury Management
Group doesnot have the experience and public,sector client base of the two Tier 1
firms,they do have an ongoing relationship with Chamber South that 1 recommend
.the City support.
Copies ofthe.^FP;Review Committee Report and the proposals of Gomez Barker Associates
andRonaldL.Book.P.A.are attached..
1 .RESOLUTION NO.
2
J>A RESOLUTION OF THE MAYOR AND CITY.COMMISSION OF THE CITY OF4.SOUTH MIAMI.FLORIDA,RELATING.TO STATE LEQI^T^^BB^S "'5 SERVICES;APPROVING FUNDING IN AN AMOUNTNOT TOEXCEED.6 $45,000.00 FOR THE FIRMS OF GOMEZ BARKER &RONALD L BOo£P^.
7 AND AN AMOUNT.NOT TO .EXCEED $3,000.00FOR TOE MAURY8MANAGEMENTGROUPFROMACCOUNTNUMBER0^1-^5-513045^9 CONTRACTUAL SERVICES ••>«:>l J-3450,.
10 ••
11.-.•
12
13 WHEREAS the City of South Miami has established an Office of Intereovernmenal Affairs with.14 the purpose ofsecunng appropriations and funding from the State of FIorida;and
17 and WHEREAS'the use of Profesional lobbying services is essentia!to the success of this Office:
18 "
20 SLS-83 wSAS'thC Clty 3dVertiSed ^COmPetitlve,y solic,'ted for these services through RFP No.
21
22 WHEREAS,aReview Committee has completed the review of these proposals.
24
25
26
It THE OT?5 SSESK?^RES°LVED BY ™E MAY°R AND ?HV CbMM.SS.ON OF
26
?«p *•^fc"'v ATto City 5°^mission hereb-v authorizes the City Manager to enter into a28ProfessionalServicesAgreementforStateLegislative(Lobbying)Services with L wr29BarkerAssociates&Ronald L.Book.PA.in a*n amount not IZS^&o^JZ £SZ
3?SSTsS m•""am°Unt ^t0 eXCeed S3^-00 ^-Account »001-,315-5,3045a!
32 .•
33.Section 2.This resolution shall take effect immediately upon approval.
35
36 .PASSED AND ADOPtED this __day of •"•'.1993.
38 ATTEST:APPROVED:
39
40
41 .
42 City Clerk j^yo?
43
44 READ AND APPROVED AS TO FORM-
45
46
47 •
48 City Attorney
CHARLES O.SCURR
CITY MANAGER 6130 SUNSET DRIVE
SOUTH MIAMI.FLORIOASaio
38S/663433B
FAX 863^345 •
\dftamir
City of South Miami
Request for Proposals
State Legislative Services
RFP NO.SLS^83198
July 17,1998
General Information
The City of South Miami seeks to retain the services ofa legislative consultant(s)for
matters in which the City may need professional services before the Florida Legislature,
State of Florida administratiye agencies,the Florida Governor and Cabinet.eL al.Such
services'shall include attending state legislative committee hearings and meetings,rule
making proceedings and administrative or legislative agency meetings.The contract
services shall include:but not necessarily bc.iimited to:scheduled,extended,special
legislative sessions and meetings;state administrarive and agency hearings,meetinES or
rule making proceedings;and legal,grant and legislative consulting services in
accordance with the terms and conditions ofthis Request for Proposals.
the.successful contractor shall agree to be available at all times to be available upon
reasonable request to.meet with City officials:and to attend meetings,represent the
interests of the City.'and act a liaison between the City and all branches,departments and
agencies of State government:at any legislative cornminee meeting or meetings with the
Governor,Cabinet,or Cabinet members,or state agencies.
The contractor shall maintain a year round active presence in Tallahassee,Florida and
also a staffed office presence during the legislative session and be able to provide staff
and office support to City officials when traveling to Tallahassee.Consultants must also
have an in-depth knowledge of issues and programs affecting the City and Mami-Dade
County and have an outstanding record of accomplishment in "representing local
governments,particularly in the grant funding area.
Professional'Services Required
TTie contractor shall provide the following services to the City:•.."
police,public.works,soUd j£,ISSSBSfifff !B^d^development,communitv redevelnnm^nr -7*-Fgoanona.paries,economiccomputers^dtelecornrn^^^services and infrastructure development,etc."":cransPortationL'central
3.Provide specific assistance'to the rrtv .*»*u«-j -^-..application and approval o fSdtog r~™^f^-.^V*™-•City Departments and fractions"§™*"**««°P™*»»for all
CityVlegislauvepr^^^.A.
$:S^^^^t^.5'^0PPOS^««*•*of
?-ffiXaS bCfoVe *•^^G—>-cabinet as necessa*on
8.Appear and testify before state aeencv hearinrrc ki„jM*other^ministrative agency ^k^SS£SS^^^«
9-^iSLI^SSS^meetints betwen CI*°ffi^-d
10.Provide staff,office and logistical suppon to City officials while hTdlahasfce.
and include updatesT^cR^^^lT^1^^MCeSS^y*legislative program and funding requests.
12.The contractor,may be.requested,on a very limited basis,to provide suppon on
County,and Federal matters.It is understood that these areas are not the focus of
this'RFP.
*.'••••*.'''.
General Terms and Conditions •
1.The City shall provide a monthly retainer for the above referenced services The
monthly retainer shall be negotiated with the selected contractors).The monthly
retainer shall include all fees,including contractor travel,postage,telephone,'etc
Additional extraordinary expenses may be allowable on a pre-approved case bv
case basis.'•*
2.The City reserves the right to select one or more contractors and the ability to
designate lead responsibility ifmore than one contractor is engaged.-
3.the contractor shall report to the City Manager,or assigned designee.
4.The contractor,is an independent contractor under this Agreement.
5.*The contractor shall not represent clients in matters adverse'to the City,and shall
make promptly known any conflicts or potential conflicts.If said conflicts cannot
,be satisfactorily,resolved to the City's satisfaction than the City reserves the right
.to suspend and/or terminate the services of the contractor and procure same from
other contractors.
6.Tjw contractor acknowledges that he/she has hot been convicted of a public entity
crime or placed pn the convicted vendor Hsl
7.The City reserves the right to delete or modify the services arid scope of work
under this contract at any time,with or without cause.If such scope of work is
reduced the payment to the.contractor shall be reduced by a commensurate
amount
8.The contractor may not change the principal person(s)working on this contract
without the express permission ofthe City.
9.The City reserves the right to negotiate the fee schedule proposed bv the
Contractor under this RFP in order to meet City budgetary constraints.
10.Joint ventures are allowed.Participation by minorities and women is encouraged.
RFP.Documents Required
Each contractor shali submit 10 copies of the following:
'"'City^Ver fetter todiCadnS *•C°^ra ?Merest fa PK^dkg these services to the
3.A list of the principal(s).who will be responsible for providing'the specifiedservices,inciuduig resumes or biographies for each.person:•.me.sP<*'fied
4.All current local municipal County,regional,and state clients of the contractormcludmgforeachclient:(a)the lengih of the contract:b)the scope of sSsprov,ded:c)the type of contract (pro bono,retainer,project baseffee e™d).accomplishments achieved for the diem including ledsiative apcfroprSonr "ande)acontact name and phone number for the client /•Vf^Vtmm.and
5:&&i£zs**"^*•rbe re,evaM;provi^-—.
6-Sgr^SJT anlCleS'Pn,fiI"'C~^«=•*«-*assist.the City
?-.^(S^S?";C°mParabIe ^sdic*»*"*e City and elected
8.An original signed copy of this RFQ wherein the contractor acknowledges and
9.Proposed monthly retainer fee to provide the services.
Timetable and Process
^'S2,'*r*fej6^t0 *e City Mat«ger's office no later than 5:00 PM on August
The City will evaluate theRFP's based on the followineg criteria:
'&••'
1.The experience and knowledge of the contractor.
2.The experience of the contractor in representing entities comparable to the City.
3'jjj^provide all of the services specified in the scope of
4.The accomplishments,,generally,of the contractor in representing entitiescomparabletotheCity...•c""«s enanes.
5"J^E^^the .contractor,in securing medium($500,000.to SI million)and large (over 51 minion)appropriations fork's client
across a.broad range of functional areas and departments.
Contractor'Date
Contractor Date
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Charles D.Scurr .
..'CityManager
FROM:Fernando J.Rodriguez
Public Works Director
DATE:October 16,1998
RE:Professional Lobbying
Review of Proposals
?•?•iT^•.?l,,lr•,,"S?m'Ce*°f Pi***)"!^byists on a retainercontractbasisThisisahighlycost-effective approach to obtain grant funding wStsavailableatthecountystateandfederallevels.Amunicipality may opt to lolbv for.fundingthrough the efforts of its elected officials.However,this approach is"no
H?^^r^«?"«-••SuocfenW lobbying is atime coLunTgacuityrequiringsignificantexpenenceandtenacity.It is apotentially high-yield St
that is best left to professionals...pursuit
the marked increase in project activity that South Miami,is currently experiencingrequiresasignificantamountoffunding.Many of the grant monies available each y2can*tapped into>through the employment of competent lobbying firms.ToS S
Sta SSemces pr°posaIs have been solicited **"*everal *rt nS
Areview committee comprised of the Assistant City Manager and department heads
evaluated all proposals,with the Mowing results:F neafls.
Rank Firm
Tier 1-Most Highly Qualified
1 Gomez Barker Associates,Inc.
Comments
Extensive experience and retainers
with Miami-Dade County,City of
Miami Beach,and City of West
Miami.Obtained grant funding
totaling $15M for above three
entities.
MAYOR AND COMMISSION.
Rank :Firni
2RonaldL.Book,P.A
PAGE TWO OCTOBER 20,1998
Comments .
Tier 2-Qualified
3 Public Private Partnership,Inc.
4 Maury Management Group
Extensive list ofclients,including
Miami-Dade County,cities,of North
Miami.North Miami Beach,and
Aventura..Impressive'funding
amounts listed for various charitable
foundations/programs..
•••In business for close toa decade!•
Highly,qualified staff.Clients
include Broward County.Miami-
Dade County (6 mos.into a I-year
retainer)and City of Gretna.FL.
(obtained S1.9M for water system
projects.)-••:*v,.;
The proposal lists no municipalities
currently on.retainer contracts.The
firm does exhibit potential to be
useful to a small city by.virtue of
their experience,contacts and desire
to work with clients..
Tier 3-Minimally Qualified or Proposal.:TW dm Not Meet RFP p^,,;,.—nt.
RobertM.Levy &Associates
Rodriguez Pina &Associates
This firm lists good qualifications.
However,the package submitted is
weak in details and presentation.
This firm submitted a weak package
in terms of.details and effort
Retainers are listed for Miami-Dade
and City of South Bay.No funding
amountsobtainedarelisted.
^i?£j °n A%PTSdc^nbt giVen heavy conside*tion due to their similarity(t wvte5Tiffto?1 S^°°t0 $3<500 for toP three respondents)and the*negotiability.The evaluation of the six proposals has narrowed the choices of two fh™
^ornmende?"^**"**?*ValUable *»*»*—•''****