Res. No. 043-03-115921
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RESOLUTION NO.43-03-11592
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,AUTHORIZINGTHECITYMANAGERTOEXECUTEAPROFESSIONALSERVICEWORK
ORDERTOCORZO CASTELLA CARBALLO THOMPSON SALMAN,P.A.(C3TS)FORFINALDESIGN
ANDBID PHASE FOR DOWNTOWN IMPROVEMENTS,PHASE II,INAN AMOUNT OF NINETY-TWO
THOUSAND EIGHT HUNDRED NINETY DOLLARS,($92,890.00)TOBE CHARGED TOU.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)ECONOMIC DEVELOPMENT
INITIATIVE GRANT;PROVIDING AN EFFECTIVE DATE
WHEREAS,theCity Commission oftheCityofSouthMiami,Florida,wishestoprovide Downtown
InfrastructureImprovementstotheCity of SouthMiamiwithinthedowntownarea;and,
WHEREAS,theCity Commission of theCityofSouth Miami,Florida,wishestousethe professional services
of C3TS,to provide final design andbid phase services for Downtown Improvements -Phase II;and
WHEREAS,the streets within the boundaries of Phase II are defined as:SW 73rd Street from SW 57,h Court to
SW 58,h CourtandSW 58th Avenue from SunsetDrivetoSW 73rd Street;and
WHEREAS,thisportion of theDowntownImprovements-PhaseIIprofessionalserviceswillbefunded
throughtheU.S.Department of HousingandUrbanDevelopmentEconomicDevelopmentInitiativegrant.
NOW,THEREFORE,BEIT DULY RESOLVED BY THE CITY COMMISSION OF THE CITYOF SOUTH
MIAMI,FLORIDA,that:
Section1:TheCityManagerisauthorizedtoexecuteaWorkOrderwithCorzoCastellaCarballoThompson
Salman,P.A.in connection withthefinaldesignandbidphase services for Downtown Improvements -Phase1
project,inanamount of $92,890.00,account number 001-0000-132-2063.
Section2:Theattachedproposal,ProfessionalServiceWorkOrder,ismadepart of theresolution.
PASSED AND ADOPTED this
ATTEST:
<UtU/<k_^
Ronetta Taylor,City Cle
18th
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of March 2003.
APPROVED:
Horace Feliu,Mi
Commission Vote:5-0
Mayor Feliu:Yea
Vice Mayor Russell:Yea
Commissioner McCrea:Yea
Commissioner Bethel:Yea
Commissioner Wiscombe:Yea
CITY OF SOUTH MIAMI
Excellence,Integrity,Inclusion
TO:HonorableMayor,ViceMayor
&City Commission
FROM:SanfordA.Youkilis.0
Acting City Manager^fi/fY
DATE:March 13,2003
ITEM No..
RE:Request to authorize City Manager to
execute a professional service agreement with
C3TS for the Downtown Infrastructure
Improvement Phase II
/3
South Miami
w
2001
RESOLUTION or ORDINANCE
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICE WORK ORDER TOCORZOCASTELLA CARBALLO THOMPSON SALMAN,P.A.
(C3TS)FORFINAL DESIGN ANDBIDPHASEFOR DOWNTOWN IMPROVEMENTS,PHASE
II,INAN AMOUNT OF NINETY-TWO THOUSANDEIGHT HUNDRED NINETY DOLLARS,
($92,890.00)TOBE CHARGED TOU.S.DEPARTMENTOFHOUSINGANDURBAN
DEVELOPMENT (HUD)ECONOMIC DEVELOPMENT INITIATIVE GRANT;PROVIDING AN
EFFECTIVE DATE
BACKGROUND &ANALYSIS
AstheselectedprofessionalengineeringandarchitecturalconsultantfortheDowntown
Infrastructure Improvements,C3TSwillprovidefinaldesignandbidphaseprofessionalservices
thephaseII of theproject.Theprofessionalserviceswillbeperformedfortheproposed
construction within the downtown area defined asthe "T"(SW 73rd Street from SW 58th Court to
SW 58th Ave.and SW 58th Ave.from Sunset Drive to SW 73rd Street).The scope of the design
willincludes,watermainextension,drainagesystemupgrade,widersidewalk,landscapingwith
irrigationsystem,street furniture,lighting,paving,pavement marking andsignage.The
professionalserviceswillbefundedthroughtheU.S.HUDEconomicDevelopmentInitiative
grant account number 001-0000-132-2063,with account balance of $151,010.88.
RECOMMENDATION
Itis recommended thattheCity Commission approvethe resolution.
Attachments:
•Proposed Resolution
•Professional Engineering Services Work Order
a Map of project area
a Public Works Department's account management sheet
SAY/RL (WAB)
Engineers
Architects
Planners
EB0005022
AAC002142
TO:
ATTENTION:
PROJECT NAME:
WORK ORDER FOR PROFESSIONAL SERVICES
Cityof South Miami
Public Works Department
4795 SW 75th Avenue
South Miami,Florida 33155
W.Ajibola Balogun,Public Works Director
Downtown Improvements -Phase II
City of South Miami,Florida
Date:02/17/03
File:1929-15
SCOPE OF PROJECT:
Streetscape/lnfrastructure improvementsalongthe following streets (asshownonattached
site plan):
SW 73rd Street (from SW 58th Court to SW 57th Court)
SW 58th Avenue (from Sunset Drive to SW 73rd Street)
Proposed improvementsincludesidewalks,curbing,drainage,landscaping,irrigation,
paving,street furniture,water main extensions,lighting,pavement marking and signing.
SCOPE OF SERVICES:
Final Design Phase:
Final design andpreparationofconstruction documents,specifications,projectmanualand
cost estimates forthevarious streetscape infrastructure components;streetscape/
sidewalks/street furniture,roadway and drainage,pavement markingsigning and signal
modifications,water utilities,lighting andelectrical,and landscaping and irrigation.Services
includepermitting assistance through MDCPW-Trafficand PublicWorks,MDWASD,South
Miami PublicWorksDepartmentand Miami-Dade DERM WaterControl.The water main
and grading/drainage on SW 73rd Street (from 58th Avenue to 58th Court)and SW 58th Court
&58th Avenue (from Sunsetto 73rd Street)hasalreadybeendesignedand construction
plans prepared under a separate authorization.
Bid Phase Services:
During thebid phase,we will providebid advertisement documents,respond tobidders'
questions andattendpre-bid conference.Prepare addenda to Bid Documents,ifrequired,to
clarify the requirements oftheBid Documents.Tabulate and evaluate bids received,check
references of the responsible lowest bidder and make recommendation for award.
901 Ponce de Leon Blvd.,Suite 900 Coral Gables,Florida 33134
Web Site:www.c3ts.com
305.445.2900 1.800.448.0227 Facsimile 305.445.3366
Equal Opportunity Employer
Cityof South Miami
W.O.Downtown Improvements -Phase II
February 17,2003
Page 2
TERMS AND CONDITIONS:
All terms and conditions shall be per our General Agreement for Professional Services for
Downtown Infrastructure Improvements.Our fees for the above services shallbe as perthe
followinglump sum fee schedule:
Final Design Phase $87,210
Bid Phase (Main Construction Package)$5.680
$92,890
The Cityof South Miami will be responsible for any permit fees,and these are not included
inthe above fees.If need be,wecan pay those fees and be reimbursed bythecity at cost +
10%.The Citywill provide printing and distribution of bid documents as well as bid
advertisement.
We are ready to begin workingonthis assignment upon your authorization to proceed.If
acceptable toyou,we will accept a signed copy of this form as your written authorization to
proceed with the assignment.
Thank you.
Corzo Castella Carballo Thompson Salman,P.A.
Ramon Castella,P.E.
Vice-President
RC/er
Cityof South Miami
Approved by:
Date:
L:\Pi^ects\1929^0\W.CM>roposa!s\W.O.DwntwnlmpPhase!l021403.doc
Corzo Castella Carbailo Thompson Salman,P.A.
DATE:
PROJECT:
Final Design Phase:
FEE WORKSHEET
February 17,2003
Downtown Improvements -Phase II
Cityof South Miami
Fee Worksheet -Page 1
Task ,Prin vRE/RA :El/Alifl Sr.Tech.Tech..;r Clerical:^
Streetscape
Architectural Treatment Plans (3
shts.@1"=10'&2 shts.@1"=5*)8 6 24 24 36
Streetscape Details (4 sheets)8 6 16 24 24
Coordination w/Landscaping,Lighting,
Drainage &Utilities 4 4 12 8 4
Roadway and Drainaqe
Key Sheet 2 4
Typical Sections (1 sheet)4 4 8 8
Plan &Profile Sheets (3shts @1"=20')4 12 24 30 54
Special Plan Details (2shts.)2 4 8 6 12
Special Profiles (2 shts.)4 8 16 8
Cross Sections (2 sheets 2 4 24 8 12
Notes,Details &Schedules (3 shts.)4 12 4 4
Phasing &MOT Plans (3 sheets)4 6 8 12 12
Pavement Marking,Signing &Signals
PM&S Plan Sheets (1 sheet)2 6 6 10 16
Intersection Signal Details (1 sheet)2 6 4 8
Details and Notes 2 4 4 4
Water &Sewer Utilities
Key Sheet 2 2 2
Coordination w/MDWASD 4 8 6
Plan &Profile (7 shts.@ 1"=20')2 4 1212 24
Details &Notes (2 shts.)4 4 4
Lighting and Electrical
LightingLevel Studies 2 2 2 2
Coordination w/FPL 2 4 4 2
Plan Sheets (2 sheets)4 8 1210 16
Risers,Notes,Details &Sched.(2shts)2 6 6
General
South Miami Coord,and Review Mtgs.8 4 8 4
Cost Estimates (50%and 100%)2 12 12 8 2
Project Specifications 2 6 12 8
Project Manual /Bid Forms 2 6 8 6
Permitting:
MDCPW -Traffic &Public Works 4 8 12 8 2
MDWASD 4 8 12 4 2
South Miami Public Works Dept.2 4 4
Miami-Dade DERM -Water Control 2 4 8 2
Final Design Phase Sub-Total Hours 82 156 294 204 224 34
Billing Rate 140 95 75 65 55 45
Labor Cost $11,480 $14,820 $22,050 $13,260$12,320 $1,530
Labor Sub-Total $75,460
Landscaping/Irrigation Sub-Consultant $11,200
Reproduction Costs (Submittals and Permitting Printing)
$100 expenses $11,300
$450
Total $87,210
Corzo Castella Carbailo Thompson Salman,P.A.Fee Worksheet -Page 2
Bid Phase:
Task •••Priri.,PE El :Sr.Tech;-;.Tech.Clerical .
Pre-bid Meeting 4 4 4 2
Contractor Inquiries and Addendum 2 6 4 4 6
Review Bid Proposals 4 6 4 2
Bid Tabulation 2 4 2
Recommendation for Award 1 2 2 2
Bid Phase Sub-Total Hours
Billing Rate
Labor Cost
11 20 18 4 0 14
140 95 75 65 55 45
$1,540 $1,900 $1,350 $260 $0 $630
Total $5,680
L:\Clerical\1929-00\W.O.Proposals\FeeWorksheetDwntwnPhasell021403.xls
02/17/280315:44 3052358380
February 13,2003
Mr.Ramon Castella
C3TS
901 Ponce de Leon BfvfJ.#900
Coral Gables,FL 331 *
RE:SOUTV MIAMI STREETS BEAUT1FICATION (SW 73rd Street fromSW
57th Courtto ^W 58*Court &SW 58*Avenue from SW 73*Street to SW 72nd
Street)
Dear Ramon:
We appreciate being invited to participate in the design ofyour project located at
South Miami,Florida.
ROSENBERG
GARDNER
DESIGN
.ROSENBERG DESIGN 6P
LAND PLANNING
LANDSCAPE ARCHITECTURE
LO-0000266
MEMBER
AMERICAN SOCIETY OF
LANDSCAPE ARCHITECTS
PAGE 82
hISCOPEOFSERVICES
Rosenberg Gardner Design (RGD)shall provide the following landscape architectural
services for youj*project
i
During the Conceptual Design Phase RGD will:
»
I)RGD witl prepare the following construction documents,basedonan already approved
Conceptual Master Plan:
i
A)Prepare a ffanting Plan sufficient in detail for bidding and installation by qualified
contractors;i
B)Prepare an Irrigation Plan sufficient in detail for bidding and installation by qualified
contractors^
MIAMUDADE 12901 S.W.71 ST AVENUE,l4lAM!.FLORIDA 33156.PHONE 305-235-5310.FAX 305-235-8380.EMAILRGDLANDARC@EARTHLINK.NET
•BROWARD •426 STONEMONT DRIVE.JVESTON,FLORIDA 33326.PHONE 954-349-3795.FAX 954-349-3796.EMAIL KENARC@EARTHUNICNET
83/17/2883 15:44 3852358388 ROSENBERG DESIGN GP PAGE 83
Q Attend up'to five (5)meetings with City Staff and Boards,and Community
presentations.
2)Attendance at additional meetings shall be billed at our current hourly rates recorded
portal to portal
3)RGD will prepare plans on a base site plan provided by C3TS.Any changes to RGD's
plans required by changes to the site plan,shall be billed hourly.Any changes to RGD's
pbns required'as a result of comments concerning our design by review Boards or
government staif,shall be made at no additional cost
II,CLIENTS RESPONSIBILITIES
The Client shall provide any required site surveys,as-built drawings,soil tests,as well as
architectural anil engineering services as required.
ill.FEES
I)The fee shall be$11,200 payable when completed construction documents are
submitted to thfe Client
3)Reimbursable expenses shall be billed at actual cost for plan-reproduction,
photographs,postage and handling,long-distance calls and any out-of-town traveling
expenses connected with the project
4)ALL ACCOUNTS ARE DUE AND PAYABLE IN FULL UPON SUBMISSION
OF INVOICE TO CLIENT,
5)A Late Payment Charge of 1.5%per month will be added to all invoices past due.
6)If it becomesnecessary incur collection lees and/or employ the services ofan attorney
to collect ddbt,then such fees shall be paid bytheclient
IV.ADDITIONAL SEftvireg
Any revisions tdour drawings,specifications or other documents required asa result of
changes to base*plans orother Information or instructions provided to RGD from the
Client or his Architect or Engineer,shall be billed on an hourly basis atour current
hourlyrates.Any additional services requestedbytheClient shall alsobe billed onan
hourly basts.
PI2/17/28B3 15:44 3852358388
V.TERMINATION
This agreement maybe terminated byeither party upon seven (7)days written notice.
In theeventof termination,RGD shall be paid its compensation for service performed to
the terminatiori date Including reimbursable expenses then due.The client may not,at
any time,use dr allow the use of any work which is either incomplete in any respect or
is not fuJIy pakljfbr,even if complete.
The persons executing this agreement warrant and representthattheyare authorized toenter
into this Agreement on behalf ofthe person or entity for whom they are signing.
We look forward to bcjlng of service to you.
i
This agreement is exeduted this day of
Client:
ROSENBERG DESIGN GP PAGE 84
Firm
Signature
Name &Title Printed
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US Dept.of HUD-EDI
RESOLUTN./VENDOR ACCOUNT#PO#DATE
ACTUAL
AMOUNT:
ACTUAL
BALANCE:
APPROVED
AMOUNT:
PROJECT
BALANCE:
RESOLUTION 1-0000-132-2063 $340,000.00 $340,000.00
165-02-11514/TJ Pav.'t n M5026 87,851.83 $252,148.17 $87,851.83 $252,148.17
4-03-11553/TJ Pav.'t n M5034 2/4/03 95,952.50 $156,195.67 95,952.50 $156,195.67
25-03-11574/NIU CityG ii 2/18/03 5,184.79 $151,010.88 5,184.79 $151,010.88
$151,010.88
$151,010.88
$151,010.88
$151,010.88
$151,010.88
$151,010.88
$151,010.88
$151,010.88
$151,010.88
188;989;12
^Ml
W188,989i12r^
REVISED:3/14/03 VENDOR'S #: