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Res. No. 041-03-1159041_n^~i1 RanRESOLUTIONNO.yu A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA RELATED TO 2002-2003 FISCAL YEAR BUDGET;AUTHORIZING THE CITY MANAGER TO HIRE ONE NEW POSITION FOR THE PURPOSE OF STAFFING THE MULTI PURPOSE CENTER;PROVIDING AN EFFECTIVE DATE. WHEREAS,theCity Commission had directed theCity Manager toplaceahiring freeze onall non-critical lifesaving positions dueto current revenue conditions (Resolution no.103-01- 11251);and WHEREAS,any requests tohirenew employees mustbe authorized bytheCity Commission;and WHEREAS,theCityis projecting thatthe opening ofthe Multi-Purpose Center will bein June 2003;and WHEREAS,current starring levels mustbe increased to provide minimal staffto operate this new facility;and WHEREAS,itis critical thatthisnew facility be professionally managed and adequately staffed;and NOW,THEREFORE,BEITORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: SECTION1.That the City Manager is hereby authorized tofillthe following position forthe purpose of staffingthe Multi-Purpose Center: a.OneRecreationLeader(effective6/9/03). Page 2 of Res.No.41-03-11590 This Resolution shall take effect immediately upon approval. PASSED AND ADOPTED THIS 18th DAY OF March 2003. ATTEST: <UztZfc_ CITYC READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: J ^\ Commission Vote:5-0 Mayor Horace G.Feliu Yea ViceMayorMayScott Russell Yea Commissioner David D.Bethel Yea Commissioner Dan McCrea Yea Commissioner Randy G.Wiscombe Yea CITY OF SOUTH MIAMI Excellence,Integrity,Inclusion SouthMiami miff 2001 TO:Honorable Mayor,Vice Mayor &City Commission FROM:SanfordA.Youkilis Acting City Manager DATE:March 11,2003 ITEM No._ RE:Authorization to hire for Multi purpose Recreation Center LO RESOLUTION A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA RELATED TO 2002-2003 FISCAL YEAR BUDGET;AUTHORIZING THE CITY MANAGER TO HIRE ONE NEW POSITION FOR THE PURPOSE OF STAFFING THE MULTI-PURPOSE CENTER;PROVIDING AN EFFECTIVE DATE. BACKGROUND &ANALYSIS The City Commission had directed the City Manager to freeze all positions that were considered non- critical life saving personnel.Any request to hire for new positions hadtobe approved bythe Commission.The City Commission atits February 18,2003 meeting authorized four positions tobe hired tobeginthestaffing oftheMultipurposeCenter. As of June 9,2003,theCityof South Miami will have eight fulltime positions inthe Parks &Recreation department to staff the Multipurpose Center six days a week atan average of fifteen hours per day.The Department also has one full time staff conducting activities and supervising Palmer Park Monday through Saturday.An additional full time individual at Murray Park Multipurpose center will complete the initial staffing ofthe Center and will allow the Department to have the necessary hours of operations inthe gymnasium,wellness center,and other areas of the building that will enhance our revenue opportunities. Attachedisastaffingchartforthemulti-purposecenter. Sufficient funds ($30,000)topay the one additional full time Recreation Leader position is available in theDepartment'ssalaryaccountduringcurrentfiscalyear. RECOMMENDATION Approvalisrecommended. Attachments: Draft Resolution StaffingChart SAY/AMG RESOLUTION NO.103-01-11251 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITYOFSOUTHMIAMI,FLORIDA,RELATING TOCURRENTAND NEXT FISCALYEAR BUDGETS;DIRECTINGTHE CITY MANAGER TO FREEZE HIRING OF NON-CRITICAL LIFE SAVING NEW EMPLOYEES UNTIL THE CITY REVENUE CONDITIONS IMPROVE SIGNIFICANTLY;PROVIDINGAN EFFECTIVE DATE. WHEREAS,the City Manager recently informed theCity Commission of the potential shortfall in our revenue due to reduction in property assessment for the Shops At Sunset Place;and WHEREAS,the City is using $600,000.00 from its cash reserve to balance the currentfiscalyear's budget;and WHEREAS,the City Commission wants tobe proactive in terms of budget deficits by minimizing the actual amount of cash reserve used bythe City in the current and next fiscal years. NOW THEREFOREBEITRESOLVEDBYTHE MAYOR ANDCITY COMMISSION OFTHE CITY OF SOUTH MIAMI,FLORIDA: Section 1.That the City Manager is hereby directed to freeze hiring of npn- criticallife saving new-employees inthecurrentandnextfiscalyears,oruntiltheCity revenue conditions improve significantly. Section 2.The City Manager is hereby directed not to hire any new non-critical life saving employees without the proper authorization of the City Commission. Section3.Thisresolutionshalltakeeffectimmediately upon approval. PASSED AND ADOPTED this 24^day of July,2001. ATTEST: READ AND APPROVED AS TO FORM: CITY ATTORNEY (asamended 7/24/01) APPROVED: MAYOR Commission Vote:5-0 MayorRobaina:Yea ViceMayor Feliu:Yea Commissioner Wiscombe:Yea Commissioner Bethel:Yea Commissioner Russell:Yea Additions shown by underlining and deletions shown by ovorstriking. Multi-purpose Center The Multi-purpose Center has 5 major areas on the first floor. Control Desk/Reception Activity Room Arts &Crafts Room Multipurpose Room Gymnasium On the second floor of the Multipurpose Center there are 3 major areas. Computer/Education Room Wellness Center Recreation Room These 8 areas must be staffed in order to hold classes or activities.There will be no accessto any areas without staff supervision. Multipurpose Center Proposedhours of operations Summer 2003 GrandopeningTuesdayJune 10,2003 6:30P.M SummerCampJune16-Aug 1,2003 7:30A.M-6:00P.MMon-Fri ♦Community use 6:00P.M-10:00P.MMon-Fri WellnessCenteropens 6:30A.M Mon-Fri ♦Saturday hours 10:00 A.M-7:00P.M Mon-Fri Summer hours until school year begins Aug 2-23,2003 Wellness Center 6:30 A.M -10:00 P.M Facilityhours 10:00A.M-10:00P.M Multipurpose Center Proposed Hours of Operations School Year Mon -Fri 2:00 P.M -10:00 P.M Wellness Center 6:30 A.M -10:00 P.M Possible morning schedule for scheduled classesor facility rental to outside entities Saturday 10:00 A.M -7:00 P.M Information from the Miami Beach Youth Center,Coral Gables Youth Center,and the NFL Youth Center was gathered to assist the South Miami Parks &Recreation regarding hours of operations and staffing.Welookforwardtoyour input City ofSouth Miami Parks &Recreation Department 6130 Sunset Drive South Miami,Florida 33143 (305)663-6319 Multipurpose Center Phase II Lobby -controldesk Must have person during hours of operations check in/security/reception,etc. 1st Floor South Miami Florida UHiiiBrteaCitt 2001 Activity Room BoardGames/T.VRoom movies,Ping Pong,etc.possiblyareaforyoungerkids Arts &Crafts Room Art,etc.Classesfor youth andadults/ceramics,etc. Multipurpose Room Stage canbe used for Drama /Community Meetings,can be rented for Baby Showers -small gatherings,etc. Gymnasium Regulation High School capacity for 500 people.2 full courts,4halfcourts,volleyball,indoor soccer,gym canbe rented out for revenue (tournaments,leagues,exhibition games,dances,etc.) gymhasstorageareaand small office space. Restrooms ChangingroomsforMen/Women 2nd Floor Computer /Education Room Recreation Office Onelargeroomwith office spacefor designated parkstaff&PAL Wellness Center FitnessCenterwithstorageandfitnessoffice Recreation Room Can beusedfor recreation activities,television room,recreation room downstairs can be usedfor younger kidsandrecreationroom upstairs forolderkidsetc.