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Res. No. 032-03-11581RESOLUTION NO.32-03-11 581 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA RELATED TO 2002-2003 FISCAL YEAR BUDGET;AUTHORIZING THE CITY MANAGER TO HIRE FOUR NEW POSITIONS FOR THE PURPOSE OF STAFFING THE MULTI-PURPOSE CENTER;PROVIDING AN EFFECTIVE DATE. WHEREAS,theCity Commission had directed theCity Manager to place a hiring freeze onall non-critical life saving positions duetocurrentrevenue conditions (Resolution no.103-01- 11251);and WHEREAS,any requests tohirenewemployeesmustbe authorized bytheCity Commission;and WHEREAS,theCityisprojectingthattheopening of the Multi-Purpose Centerwillbein June 2003 ;and WHEREAS,currentstaffinglevelsmustbeincreasedto provide minimal staff tooperate this new facility;and WHEREAS,itiscriticalthatthisnewfacilitybe professionally managed andadequately staffed;and NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: SECTION 1.ThattheCityManagerishereby authorized tofillthefollowingpositionsforthe purpose of staffingthe Multi-Purpose Center: a.One Recreation Superintendent (effective5/12/03). b.Three Recreation Supervisors (effective 6/9/03). Page 2 of Res.No.32-03-11581 SECTION 2. This Resolution shall take effect immediately upon approval. PASSED AND ADOPTED THIS 18th DAY OF February ,2003. ATTEST: CITY (ZLERK REAILAND-APPROVED AS TO FORM: APPROVED: ^ Commission Vote:4-0 Mayor Horace G.Feliu Yea Vice Mayor May Scott Russell out of room Commissioner David D.Bethel Yea Commissioner Dan McCrea Yea Commissioner Randy G.Wiscombe Yea CITY OF SOUTH MIAMI Excellence,Integrity,Inclusion South Miami AD-AmericaCRy \\\W 2001 TO:Honorable Mayor,Vice Mayor &City Commission FROM:Sanford A.YoukUis V Acting City Manager/k DATE:February 18,2003 lbITEMNo._ RE:Authorization to hire for Multi purpose Recreation Center RESOLUTION A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA RELATED TO 2002-2003 FISCAL YEAR BUDGET;AUTHORIZING THE CITY MANAGER TO HIRE FOUR NEW POSITIONS FOR THE PURPOSE OF STAFFING THE MULTI-PURPOSE CENTER;PROVIDING AN EFFECTIVE DATE. BACKGROUND The City Commission had directed the City Manger to freeze all positions that were considered non critical life saving personnel.Any request to hire for new positions,had tobe approved by the Commission.In December 3,2002,the City Commission was informed that certain positions were tobe exemptfromthehiringfreeze. The City is anxiously anticipating the long awaited opening of the Multi Purpose Center.We must address the critical staffing needs.In Fiscal Year 2002-2003 we have budgeted for four (4)full time positions that are ofthe utmost importance to the management and supervision offacility and programs. The monetary funding for these four positions are included in the current budget.The City's Summer Camp begins June 16th,2003 and we are looking at a Grand Opening prior to Summer Camp. These much needed positions must be in place with a window to provide orientation and training for them. The Director of Parks and Recreation has managed tofindthe needed dollars tobringonthree Recreation Supervisors on June 9th and the facility Manager/Recreation Superintendent for May 12,2003. We are looking at the Multi -Purpose Center to provide the highest level of quality recreational cultural and educational programs.The professionalism of sound staff will provide a tremendous opportunity to generate revenue and safely operate this facility. RECOMMENDATION Approvalis recommended, attachments 1.Resolution. 2.Resolutions.103-01-11251. 3.Excerpt from City Commission minutes dated 12/0 3/02. 4.City Manager's memorandum dated December 3,2002 -Hiring Freeze. SAY/AMG Parks &Recreation Staffing Adjustments Multipurpose Center Management Position Hourly Rt.Biwkly Cost Start Date Total Cost upto July 2003 Benefits/Ins Fica *Rec Superintendant $20.32 $1,625 May 12,2003 7 wks $5,687.64 Rec.Supv.$13.10 $1,048 June 9,2003 3 wks $1,571.84 Rec.Supv.$13.10 $1,048 June 9,2003 3 wks $1,571.84 Rec.Supv.,$13.10 $1,048 June 9,2003 3 wks $1,571.84 Theabove mentioned needtobe implemented in ordertohavethese individuals in place and trained with a limited orientation process prior to the beginning of Summer Camp which begins June 16th,2003 and the opening of Multipurpose Center.The dollar amount neededfortheabove mentioned adjustment will come from account 001-2000-572-5660 SpecialRecreationyouthprograms. Balance $24,000.00 *Recreation Superintendant changed Pay Range from 35-6 to 34-6 -;&' &' RESOLUTION NO.103-01-11251 A RESOLUTION OFTHE MAYOR AND CITY COMMISSION OFTHE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO CURRENT AND NEXT FISCAL YEAR BUDGETS;DIRECTING THECITY MANAGER TO FREEZE HIRING OF NON-CRITICAL LIFE SAVING NEW EMPLOYEES UNTIL THE CITY REVENUE CONDITIONS IMPROVE SIGNIFICANTLY;PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Manager recently informed the City Commission of the potential shortfall in our revenue due to reduction in property assessment for the Shops At Sunset Place;and WHEREAS,the City is using $600,000.00 from its cash reserve to balance the currentfiscalyear's budget;and WHEREAS,the City Commission wants to be proactive in terms of budget deficits by minimizing the actual amount of cash reserve used by the City in the current and next fiscal years. NOW THEREFORE BEIT RESOLVED BYTHEMAYORANDCITY COMMISSIONOFTHECITYOFSOUTHMIAMI,FLORIDA: Section 1.That the City Manager is hereby directed to freeze hiring of nojch critical life saving new-employees inthe current and next fiscal years,oruntilthe City revenue conditions improve significantly. Section 2.The City Manager is hereby directed not to hire any newMn-critical life saving employees without the proper authorization of the City Commission. Section3.Thisresolutionshalltakeeffectimmediatelyuponapproval. PASSED AND ADOPTED this 24^day of My,2001. ATTEST:APPROVED: MAYOR Commission Vote:5-0 READANDAPPROVEDASTOFORM:MayorRobaina:Yea sp Vice Mayor Feliu:Yea —^^/&€*aL}l&/X>Commissioner Wiscombe:Yea CITYATTORNEY CommissionerBethel:Yea (as amended 7/24/01)Commissioner Russell:Yea Additions shown by underlining and deletions shown by ovorstrilcing. 1 those participating,withtravelexpensestoand from Orlando, 2 Florida. 3 2.2003 State Legislative Package.Two water projects are on 4 tonight's agenda for the Commission's consideration.A 5 comprehensive listing of State Legislative Priorities will be 6 provided at the next City Commission meeting. 73.PBA.A petition to form a bargaining unit has been received 8bythe PBA,from theSouthMiamiPoliceDepartmentLieutenants 9 and Captains.The Public Employees Relations Commissions (PERC) 10 governs this process,pursuant to State Statutes.Miami-Dade 11 County PBA President,Mr.John Rivera was afforded an 12 opportunity for additional comments regarding this matter.In 13 addition,Mr.Rivera committed $1,000 toward the Grey Ghost 14 football team's travel expenses to Orlando,Florida for the 15 National Championship playoff. 16 4.Street Naming Policy.A request to rename a South Miami 17 street after a deceased person has been received from Miami-Dade 18 County Commissioner Morales'office.Administration is seeking 19 guidance from the City Commission in regard to this request 20 because this individual wasn't an active contributor to the 21 South Miami Community.Normally South Miami streets have been 22 renamed to honor South Miami pioneers.Administration was 23 directed to investigate other avenues to facilitate this 24 request. 25A 5.Hiring Freeze.Administration believes that it is essential 26to move forward with the hiring of personnel for four positions: 27 1)Communication officer for the police department;2)Project 28 Manager to assistthe Public Works Director;3)Contractual 29 Personnel converted over to full time supervisor in the Parks 30 and Recreation Department;and 4)Lead Mechanic for Public Works 31 Department.Each position has been allocated for in FY 2002-03 32 Budget. 336.Annexation.Administration will be making a presentation on 34 the Fuchs Park Annexation project before the Boundaries 35Committeeon December 11th.Averypositivemeetingwasheldon 36 last week with regard to the Northern Annexation area (South 37 Miami High School).Residents are out collecting signatures, 38 which is the first step in the process. 397.Senior Citizens Weekend Meals programs.Miami Dade County 40 Commissioner Morales indicated that Miami Dade County has 41 appropriated $23,000 to assist with weekend meals for the senior 42 citizens. -43 8-;62——Avenue—eharrefcte-:The—event—was—heid—fch-i-s—past- 44 weekend.Administration received very positive feedback.The 45 University of Miami School of Architecture will be reporting 46 back to the stakeholders ata meeting to be held on Thursday, 47 December 5,2002.A final report will be provided in January. 48 9.University Place Apartments.Construction has finally 49 begun.Several healthy trees were relocated at Fuchs and 50 Murray Parks. REGULAR CITY COMMISSION MINUTES -December 3,2002 South Miami CITY OF SOUTH MIAMI ffififl Excellence,Integrity,Inclusion To:Honorable Mayor,Vice Mayor Date:December 3,2002 &City Commission From:Charles Scurr Re:Hiring Freeze City Manager \\\\V 2001 The purpose of this memorandum is to advise you that,as a result of the continuing financial challenges facing the City,we are continuing the modified hiring freeze that has been in effect. There have been no new employees hired at the City this fiscal year.The freeze will remain in place with the exception of the following positions,which are essential to the continuedoperation of theCity: •Communications Officer -One position necessary to maintain the operation ofthepolice communications function; •Project Manager -One position necessary to properly manage the many constructionprojectsthroughouttheCity; •Recreation Supervisor -One conversion from contractual to full time in order *^!!gx\ to meet the critical staffing shortage in the after school programs.**' •Mechanic -One position necessary because ofthe imminent retirement of PedroBrea,whohasbeenwiththeCityfor 15 years. All other positions approved as part of the FY 2002-03 Budget will continue tobeon hold. CC:Department Directors City Attorney City Clerk CITY OF SOUTH MIAMI Excellence,Integrity,Inclusion South Miami w 2001 To:HonorableMayor,Vice Mayor &City Commission From:Charles Scurr CityManager Date:December 3,2002 Re:HiringFreeze The purpose of tnls memorandum is to advise you that,as aresult of the continuing financial challenges facing the City,we are continuing the modified hiring freeze that has been in effect. There have been no new employees hired at the City this fiscal year.The freeze will remain in place with the exception of the following positions,which are essential to the continued operation oftheCity: •Communications Officer -One position necessary to maintain the operation ofthe police communications function; •Project Manager -One position necessary to properly manage the many rn^gfructinn projects throughout the City; Lecreation Supervisor^One conversion from contractual to full time in order lg shortage inthe after school programs. Mechanic -One position necessary because ofthe imminent retirement of Pedro Brea,whohasbeenwiththeCityfor 1£years. All other positions approved as part of the FY 2002-03 Budget will continue tobe on hold. CC:Department Directors City Attorney CityClerk -'«' Parks &Recreation Director DepartmentHeadSecretary Recreation Superintendent _1 =1 Recreation Supervisor I I Educational Director Recreation Leader Recreation Leader *°%o»* POSITIOWTITLE PRESENT AUTHORIZED Director DepartmentHead Secretary Recreation Superintendent Superintendent of Parks andLands Senior Site Manager Senior Site Manager Social Worker Z- qO *.009 APPROVED Social Worker ftsiua JJ2-(±1 Educational Director Recreation Supervisor Recreation Leader as •*& Recreation Leader Part Time Landscape Supervisor Landscape Foreman Lead Worker Maintenance Worker II TOTAL punj ismx bi sbq uojido |eooT * punj ;snJi UIBJQ J81BM UJJOJS ueu Aed ucJsiMiuujoo HlO ^-io^W V> 7%y &} AeWl <?v~ punj jsn.ii Buia|oa9U J jBjueuJ*JBdaa Superintendent ofParksand Landscape TennisPro (Contractual) Landscape Foreman r Lead Worker -1 Maintenance Worker II Maintenance Worker II Maintenance Worker II Maintenance WorkerII Maintenance Worker II -Maintenance Worker II -Maintenance Worker II -Maintenance Worker II |B;uaiujJBdea-uoN punj emjiajjoj ajsis punj 90UG.msu|j|ag punj iBJBuag sjiBMo S3; punj jsnii puo9 anuoAau a6BSsa|Al jaSpng 1