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Res. No. 014-03-11563RESOLUTION NO. 14 - 0 3 -1 1 563 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH WILLIAMS PAVING CO., INC. FOR PERMANENT TRAFFIC CIRCLES /CALMING - COCOPLUM TERRACE NEIGHBORHOOD CONSTRUCTION AT AN AMOUNT OF $245,734.00 TO BE CHARGED TO TRAFFIC CIRCLE BOND ACCOUNT NO. 001- 0000 - 132 -2052 AND LOCAL OPTION GAS TRUST ACCOUNT NO. 112- 1730 -541- 4640; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Mayor and City commission wishes to provide permanent traffic circles within the Cocoplum Terrace Neighborhood, and; WHEREAS, the traffic circles will be installed at SW 61' Terrace & SW 651' Avenue, SW 66" Street & SW 63`d Avenue, SW 6e Street & SW 60 Avenue, SW 68h Street & SW 63rd Avenue, SW 691" Street & SW 62°d Court and SW 70`s Street & SW 63`d Avenue, and; WHEREAS, the Mayor and City Commission authorize the City Manager to execute a construction contract with Williams Paving Co., Inc. for the Permanent Traffic Circles at Cocoplum Terrace Neighborhood for an amount of $245,734.00. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The city received five bids in response to the Notice of Bid Invitation advertised in the Miami Daily Business Review on Monday, December 16, 2002. Section 2: The engineering consultant review the bids and recommended that the contract be awarded to the lowest responsible bidder: Williams Paving Co., Inc. Section 3: The project will be funded through Traffic Circle Bond and the Local Option Gas Tax Trust. Section 4: That the Mayor and City Commission authorize the City Manager to execute an agreement with Williams Paving Co., Inc. for the construction of Permanent Traffic Circles at Cocoplum Terrace Neighborhood for an amount of $245,734.00. PASSED AND ADOPTED this 21' day of January, 2003. APPROVED: A61 — Ronetta Taylor, City Clerk READ AND APPROVED AS TO FORM: CITY ATTORNEY ATTEST: G. Commission Vote: 5-0 Mayor Feliu: Yea Vice Mayor Russell: Yea Commissioner Bethel: Yea Commissioner Wiseombe: Yea Commissioner McCrea: Yea „� CITY OF SOUTH MIAMI W INTER - OFFICE MEMORANDUM To: Mayor and City Commission From: Sandy Youkilis Acting City Ma pager Date: January 14, 220033 Agenda Item # Comm Mtg. 01- 1 -03 Re: Authorization the City Manager to execute agreement with the lowest responsible bidder for the Proposed Permanent Traffic Circles A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH WILLIAMS PAVING CO., INC. FOR PERMANENT TRAFFIC CIRCLES /CALMING — COCOPLUM TERRACE NEIGHBORHOOD CONSTRUCTION AT AN AMOUNT OF $245,734.00 TO BE CHARGED TO TRAFFIC CIRCLE BOND ACCOUNT NO. 001 - 0000 - 132 -2052 AND LOCAL OPTION GAS TRUST ACCOUNT NO. 112- 1730 -541 -4640; PROVIDING FOR AN EFFECTIVE DATE BACKGROUND: The proposed Permanent Traffic Circles are the final construction phase of the traffic calming initiative at the intersections. The temporary circles were installed a little over six months ago, as the first phase of the project. The project was advertised in the Miami Daily Business Review Monday, December 16, 2002. Five contractors submitted sealed bids for the project. The bids were publicly opened the last day of bid submittal (Tuesday, January 14, 2003) at 3:13pm. Since the bid opening, the engineer of record has tabulated the bids, reviewed and evaluated all bids, verified bid bond and discussed the project with the lowest responsible bidder (Williams Paving Co. Inc.) to make sure the scope of work is clearly understood the project, as designed and specified. The Engineer of Record (Kimley -Horn & Associates, Inc.) submitted the attached letter of recommendation for Williams Paving Co. Inc. During the bid tabulation/review, a $9.20 difference was determined. The difference was due to minor mathematical errors, which decrease the total bid amount from $245,743.20 to $245,734.00. RECOMMENDATION: It is recommended that the City Commission approve the funding for the work to be performed. Page 2 of 2 Comm. Mtg. Agenda Jan.14, 2003 ATTACHMENTS: ❑ Proposed Resolution ❑ Bid Opening Report ❑ Tabulated Bids ❑ Certified Advertised Notice of Bid Invitation ❑ Engineer of Record's letter of recommendation ❑ Map of Project Area ❑ Project's Budget & Funding Source fund balance 2.001 MY ni BID OPENING REPORT Bids were opened on: January 14, 2003 at 3:13 pm. For: Permanent Traffic Circles /Calming Cocovlum Terrace Neighborhood Pre Bid Estimate: $248.000.00 CONTRACTORS: BID AMOUNTS: 1. Williams Paving Co. $245,743.20 2. T. J. Pavement Corn. $297 449 80 3. Petro Hydro Inc 252 770 10 44. Weekley Asphalt Paving Inc $449 038 50 5. 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FERBEYRE, who on oath says that he or she is the SUPERVISOR, Legal Notices of the Miami Daily Business Review fAde. Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of NOTICE OF BID INVITATION - CITY OF SOUTH MIAMI BID NO. C103 -0114 - JANUARY 14, 2003 in the XXXX Court, was published in said newspaper in the issues of 12/16/2002 Afffant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County Florida and that the said newspaper has heretofore been continuously published in said Miaml -Dade County Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami In said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and afflant further says that he or she has neither paid not promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing tij�ddve ent to publication in the said Sworn to and subso ad before me 16 da,(r -pf D E BER (SEAL) OPFlC O.V. FERBEYRE Pe cnally knglkt ARY PUBLIC STATE OF FLORIDA COMMISSION NO. CC 912958 ®®and As Horn and Associates, Inc. January 15, 2003 Mr. W. Ajibola Balogun, REM Public Works Director City of South Miami 4795 SW 75`s Avenue South Miami, FL 33155 Re: City of South Miami Project No. CI03 -0114 Permanent Traffic Circles /Calming Cocoplum Terrace Neighborhood Dear Mr. Balogun: On January 14, 2003, proposals were received for the above - referenced project. A summary of the Bids received is enclosed for your review. Sulte 220 8603 South Dude Highway Mami, Flodda 33143 The low bid of $245,743.20 was submitted by Williams Paving Co., Inc., a local Contractor based in Miami, Florida. The specified contract time for this project is One Hundred Twenty (120) calendar days for final completion. We have checked the bid submitted by Williams Paving Co., Inc., and find no discrepancies or qualifying statements with the exception of a $9.20 difference attributable to several minor errors. The bid was accompanied by proper bid security, and references for performance on completed projects with other clients (see attached) were previously checked. Based on our findings, it is our opinion that this Contractor is qualified and capable of performing the work. Therefore, we recommend the project be awarded to Williams Paving Co., Inc., subject to acceptance by the City. Council, execution of the Contract Agreement, submittal by the Engineering Contractor of the required Performance and Payment Bonds, and Certificate of Insurance. Sincerely, gl _ __---- -"'MATES, INC. i enez, PE . Project Manager Hd040818010\Bid Phase \030115 SoMi Tr.ffic Circles Bid Recomiv.doc Is TEL 305 662 6445 FAX 305 662 6492 I ,I S.W. 64th. STREET UU UI "I' i 1 i I I i � ( (I w , 1 z i I I I �I 1 > 1 1 I w W ¢ C -4 U I I z `t C -5 v S.W. 66th. STREET U I Q L 945 LF (IXCL ECTION) I I coo (AVG. 16' vmfi CID I co I CNI I 1 I 1 C6 I I I ° C -6 I I S.W. 68th. 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