Res. No. 166-04-11945RESOLUTION NO.166-04-11945
A RESOLUTION OFTHE MAYOR AND CITY COMMISSION OFTHE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZINGTHECITYMANAGERTO ISSUE
OPEN PURCHASE ORDERS TO VENDORS WITHWHOM EXPENDITURES EXCEED
THE $5,000 LIMIT FOR THE CURRENT FISCAL YEAR AS OUTLINED IN THE CITY
CHARTER;CHARGING THE DISBURSEMENTS TO THE CORRESPONDING
DEPARTMENTEXPENSEACCOUNTSASAPPROVEDINTHE 2004/2005 ADOPTED
BUDGET;AND PROVIDING FORANEFFECTIVEDATE
WHEREAS,the city administration wishes to comply with applicable purchasing
procedures as stated in City Charter and/or City Ordinances;and
WHEREAS,during the current fiscal year,some city-wide purchases will exceed
$5,000.00tothesamevendor;and
WHEREAS,these expenditures were previously approved in the 2004/2005 adopted
budget;and
WHEREAS,we will ("piggy back")on Miami Dade County awarded Fuel Bids which
change pricesonaweeklybasis;and
WHEREAS,in accordance with the city's competitive bidding procedures the list of
vendors below have been approved by either "piggy backing"fiom state,county,municipal Bids
orquotes;and
NOW,THEREFORE,BEIT RESOLVED BYTHEMAYORANDCITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.That the City Manager has notified the City Commission of purchases that
are estimated to exceed $5,000 bytheendofthe fiscal yeartothe following vendors:
1-Ace Lawnmower $14,000.00
2-Alfi Electronics $14,500.00
3-AetherSystems $6,000.00
4-American Genuine $7,000.00
5-American Truck Crane $6,000.00
6-Amerilumber $12,500.00
7-ATP Petroleum $8,000.00
8-AutoMiamiPaint&Body $15,000.00
9-BVOil 175,000.00
10-Benson Electric $7,000.00
11-Branching Out $27,000.00
12-CDW-G Computing $10,000.00
13-Coral Gables L/M $12,000.00
14-Cosgrove Enterprises $14,000.00
15-Daily Business Review $10,000.00
16-E>elI $80,000.00
17-Display Sales $15,000.00
18-Envirowaste $25,000.00
19-General Welding $7,000.00
20-Global Industrial $7,000.00
21-Graphic Design Intl $6,000.00
22-Harrison Uniforms $8,000.00
23-Hewlet Packard $15,000.00
24-HTE $50,000.00
25-Kilowatts Electric $8,000.00
26-LawEnfSupply $25,000.00
27-MacPaper $20,000.00
28-Martino Tire $10,000.00
29-Miami Dade ITD Radio $20,000.00
30-Miami Herald $55,000.00
31-Office Depot $35,000.00
32-Omar &Sons A/C $17,000.00
33-Palmetto Ford Truck $8,000.00
34-Pride of Florida $8,000.00
35-Sopus $6,000.00
36-Tropical Int'l $6,000.00
37-South Fl Maint $20,000.00
38-US Lawns $15,000.00
Pg.2 of Res.No.166-04-11945 ---
Secti0n 2.That we will "piggy back"on Miami Dade County Fuel Bids which change
prices ona weekly basis.
Section 3.That these budget disbursements be charged to each department's expense
account as approved in the 2004/2005 adopted budget.
VSection4.That this resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 19th day of October 2004.
ATTEST:
CLERK
(9>Ajy^n^iJl^
7
READANDAPPROVEDASTOFORM:
Resolution/Blanket Purchase Orders 10/19/2004
APPROVED:
COMMISSION VOTE:
MayorRussell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts-Cooper:
Commissioner Sherar:
4-0
Yea
Yea
absent
Yea
Yea
ci i y "WS'OUTH ifflAftffl
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
2001
TO:Honorable Mayor,Vice Mayori
&City Commission
DATE:October 19,2004
FROM:Maria V.Davis
City Manager *s AGENDA ITEM No.
RE:Open P.O's in excess of
the $5000 limit imposed by the
City Charter
i*
RESOLUTION
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ISSUE OPEN PURCHASE
ORDERS TO VENDORS WITH WHOM EXPENDITURES EXCEED THE $5,000 LIMIT FOR
THE CURRENT FISCAL YEAR AS OUTLINED IN THE CITY CHARTER;CHARGING THE
DISBURSEMENTS TO THE CORRESPONDING DEPARTMENT EXPENSE ACCOUNTS AS
APPROVED ON THE 2004/2005 ADOPTED BUDGET;AND PROVIDING FOR AN
EFFECTIVE DATE
BACKGROUND AND ANALYSIS
ProperprocedureswerepreviouslyoutlinedtoCentralServicesandalldepartmentheadstoinsurethatany
futurespendingisdoneaccordingtoacceptedprocedureandtheCityCharter.The attached,proposed
resolutionis,inthespirit of fulldisclosureandkeepingtheCommissionasinformedaspossible.
Anyvendorswithwhomexpendituresareexpectedtoexceedthe$5,000.00threshold,aswellasthose
thatareutilizedbymorethanonedepartment,whoseindividualexpensesmaynothavereachedthe
spendingthreshold of $5,000.00,butcollectivelyexceededtheamountsallowedunder provisions of the
Charter are listed on the attached resolution.
Hie listwascompiled from theindividual department's estimatedannualpurchasesforthe vendor during
thecurrentfiscalyear.
Therequestedvendoramountswillbemonitoredtoinsurethat expenditures willnot exceed approved
resolutionamounts.If thatshould happen,anysuchexpenditureswillbe brought before theCity
Commissionforadditionalapproval.
RECOMMENDATIONS
Commission approval of the resolution is recommended.