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Res. No. 164-04-11943RESOLUTION NO.:164-04-11943 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT AGREEMENT WITH U.S. ENVIRONMENTAL PROTECTION AGENCY FOR WATER DISTRIBUTION AND DRAINAGE IMPROVEMENTS PROJECTS IN AN AMOUNT OF 5130,100.00;PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the Mayor and CityCommission of theCity of South Miami,Florida,wishes to provide much need water distribution and drainage improvements with the City;and WHEREAS,the Mayor and CityCommission of City of South Miami,Florida wishes to accept grant funding increase of $130,100 fromU.S.Environmental Protection Agency. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,THAT: Section 1:TheCity Manager is authorized to enter intoa grant agreement withU.S. Environmental Protection Agency for water distribution and drainage improvements inan amount of $130,100. Section 2:The grant agreement is made a part of the resolution. Section 3:This resolution shall become effective immediately upon adoption. PASSED AND ADOPTED this 1 9th day of October 2004. APPROVED:ATTEST: C*(ty <C\)yk~rt_e^xJLjz [aria Menendez,City Clerk READ AND APPROVED AS TO FORM YATTORNEY r Scott Rus$elL>layor Commission Vote:4-0 Mayor Russell:Yea Vice Mayor Palmer:Yea Commissioner Wiscombe:absent Commissioner Birts-Cooper:Yea Commissioner Sherar:Yea CITY OF SOUTH MIAMI South Miami SXZZZ9I All-America City Inter-office Memorandum IL TO:Honorable Mayor,Vice Mayor &City Commission FROM:Maria V.Davis City Manager 2001 DATE:October 19,2004 7^AGENDA ITEM No.Y ^RE:Authorizing the City Manager to Execute a grant agreement with U.S.EPA RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH U.S.ENVIRONMENTAL PROTECTION AGENCY FOR WATER DISTRIBUTION AND DRAINAGE IMPROVEMENTS PROJECTS IN AN AMOUNT OF $130,100.00;PROVIDING FOR AN EFFECTIVE DATE BACKGROUND &ANALYSIS: AspartofourDowntownInfrastructureImprovementMasterPlan,theU.S.Department of Environmental Protection hasapprovedourrequesttoincreasefundingfortheplan.InMarch of 2003,U.S.EPA awarded an initial amount of $485,000 totheCity towards the downtown projects.Sincethen,theCityrequestedadditionalfundingtoassistwiththeproject.This approvedincrease of $130,100 willassistinprovidingmuchneededpotabledrinkingwater distribution within the downtown areaand improving the substandard drainage system. RECOMMENDATION: Itis recommended that theCity Commission approvethe resolution. ATTACHMENTS: •Proposed resolution •Copy of grant agreement ^^ *s> \ RECIPIENT TYPE: Municipal RECIPIENT: City ofSouth Miami 6130 Sunset Drive South Miami,FL 33143 EIN:59-6000431 PROJECT MANAGER W.Ajibola Balogun 6130 Sunset Drive South Miami,FL 33143 E-Mail: Phone:305-668-7354 U.S.ENVIRONMENTAL PROTECTION AGENCY Grant Agreement ASSISTANCE ID NO. XP -97473603 -1 Page 1 PRG DOC ID I AMENDS XP -97473603 -1 TYPE OF ACTION Augmentation:Increase PAYMENT METHOD: Reimbursement F AWARD, 0 7 2034 MAILING DATE tan_t SEP 1 4 2094 ACH# Send Payment Request to: Dorothy Rayfleld,WaterManagement Division,404-562-9278 PAYEE: CityofSouthMiami 6130 Sunset Drive South Miami,FL 33143 EPA PROJECT OFFICER EPA GRANT SPECIALIST Mario Machado 61 Forsyth Street Atlanta,GA 30303-8960 E-Mail:Machado.Mario®epamall.epa.gov Phone:404-562-9338 HectorBuitrago Grants Management Office E-Mail:Buitrago.Hector@epa.gov Phone:404-562-8397 PROJECTTITLEANDEXPLANATIONOFCHANGES Increase0©!FundT(Supplemental);This action approves an INCREASE in the amount of $130,100 FY-2004 federal funds,to continue the Water Distribution and Drainage improvements ofthe City of South Miami.This action brings the total federal funds awarded to$615,100 BUDGET PERIOD 02/24/2003 -12/01/2008 PROJECT PERIOD 02/24/2003 •12/01/2008 TOTAL BUDGET PERIOD COST $1.118,364.00 TOTAL PROJECT PERIOD COST $1,118,364.00 NOTE:The Agreement mustbe completed in duplicate and the Original returned to the appropriateGrants Management Office listed below, within 3 calendar weeksafterreceipt or within any extension oftimeasmaybe granted by EPA.Receiptofa written refusal or failure to return the properly executed document within the prescribed time,mayresult inthe withdrawal ofthe offer bythe Agency. Any change tothe Agreement bythe Recipient subsequent tothe document being signed bythe EPA Award Official,which the AwardOfficial determines tomateriallyalter the Agreement shallvoidthe Agreement OFFER AND ACCEPTANCE The United States,acting byand through the U.S.Environmental Protection Agency (EPA),herebyoffers Assistance/Amendment tothe Citv ofSouth Miami for _5§100_%of all approvedcosts incurred up to and notexceeding S61S.100 for the support of approved budget period effort described in application (Including all application modifications)cited In the Project Title and Description above,signed, by reference. 06/28/2002 included herein ISSUINGOFFICE (GRANTS MANAGEMENTOFFICE)AWARD APPROVAL OFFICE ORGANIZATION /ADDRESSORGANIZATION/ADDRESS 61Forsyth Street Atlanta,GA 30303-8960 _^JHgQNlTEb> U.S.EPA,Region4 Water Management Division 61Forsyth Street Atlanta,GA 30303-6960 OF AMERICA BYTHEU.S.ENVIRONMENTAL PROTECTION AGENCY TYPED NAME AND TITLE J.I.Palmer,Jr.,RegionalAdministrator #1 7 2004^SjG^T^^^^F^AL^ s This aareement is subiectfto aDDlThisagreementissubjectapplicable U.S.Environmental Protection Agency statutory provisions and assistance regulations,in accepting this award or amendment and any payments made pursuant thereto,(1)the undersigned represents that heis duly authorized toactonbehalfoftherecipient organization,and (2)therecipientagrees (a)thattheawardissubjecttothe applicable provisions of40 CFR Chapter 1,Subchapter B and ofthe provisions ofthis agreement (and all attachments),and (b)that acceptance ofany payments constitutes an agreement bythe payee thatthe amounts,Ifany found by EPA tohavebeen overpaid will be refunded or credited infull to EPA. SIGNATURE BY ANDON BEHALF OFTHE DESIGNATED RECIPIENT ORGANIZATION TYPED NAME AND TITLE MariaV.Davis,City Manager DATE FUNDS EPA Amount This Action EPA In-Kind Amount Unexpended PriorYear Balance Other Federal Funds Recipient Contribution State Contribution Local Contribution Other Contribution Allowable Project Cost EPA Funding Information FORMER AWARD $485,000 $0 $0 $0 $396,000 $0 $0 $0 $881,000 Statutory Authority XP-97473603 -1 Page2 THIS ACTION AMENDED TOTAL $130,100 $615,100 $$0 $0 $$0 $107,264 $503,264 $$0 $0 $$0 $237,364 $1,118,364 Regulatory AuthorityAssistanceProgram(CFDA) 66.606•Surveys-Studies•Investigations and SpecialPurposeGrants Consolidated AppropriationsResolution2003(PL 108-7) 40 CFR PART 31 Site Name DCN FY VX4188 04 Approp. Code E4C Fiscal Budget Organization 0400QDA PRC 201B51E Object Class 41.83 Site/Project Cost Organization Obligation / Deobiigation 130,100 130,100 XP-97473603 -1 Page 3 Approved Budget Approved Allowable Budget Period Cost 1.Administration Expense $26,510 2.Preliminary Expense $0 3.Land Structure,Right Of Way $0 4.Architectural Engineering Basic Fees $237,850 5.Other Architectural Engineering Fees $0 6.Project Inspection Fees $0 7.Land Development $0 8.Relocation Expenses $0 9.Relocation Payments to Individuals &Bus.$0 10.Demolition and Removal $0 11.Construction and Project Improvement $832,177 12.Equipment.$0 13.Miscellaneous $0 14.Total (Lines 1 thru 13)$1,096,537 15.Estimate Income $0 16.Net Project Amount (Line 14 minus 15)$1,096,537 17.Less:Ineligible Exclusions $0 18.Add:Contingencies $21,827 19.Total (Share:Recip 45%Fed 55%) $1,118,364 20.TOTAL APPROVED ASSISTANCE AMOUNT $615,100 XP-97473603 -1 Page 4 Administrative Conditions All Administrative Conditions Remain the Same Programmatic Conditions All Programmatic Conditions Remain the Same 1.The grantee shallnot advertise oraward any land purchase or any final design or construction contractthat may receive federalormatchingfunds under thisgrant,andno final design or construction shall otherwise commence orcontinue,untiltheNEPA process undertheNationalEnvironmentalPolicy Act,42 U.S.C.4321et seq,anditsimplementingregulations,40CFRPart6and40CFRPart 1500 et seq is satisfactorily completed. 2.The grantee will specifically address comments received as a result of the Executive Order 12372 process,in the Environmental Information Document (EID)andthepublic meeting tobeheldasapartof the NEPA process. 3.The grantee will contacttheState Historic Preservation Officerfor comments concerningimpacts of the proposed project and include the comments and resolution in the EID. 4.Before the initiation ofconstruction,thegrantee will obtainall necessary permits,includinga construction permit from the state regulatory agency. 5.Generally,aminimumofthirty(30)daysshallbeallowedfromthe first dayofpublicationand the bid opening. 6.Generally,the time interval between acceptance ofbidsandawardof contracts should not exceed sixty (60)days. 7.The grantee shallnotifyEPAof any contract award. 8.The grantee agrees to comply with the Cross-Cutting Federal Laws and Authorities. 9.The grantee will assure theEPA prior toconstructionthat all easements andrights-of-wayhave been obtained. 10.ThegranteeshallsubmittotheEPA Project Officera quarterly progress report anda final report pursuantto 40 CFR 31.40.These reports will consist of updated progress towardwork objectives, problems encountered,actionstakentoresolveproblemsand discussion ofremaining tasks. 11.The grantee shall conduct apreconstruction conference,ifapplicablefor each contractin cooperation with EPA. 12.Pre-award costs prior toconstruction will beconsideredforgrant eligibility atthetimeof first payment.Pre-award costs associated with construction will be considered after the Environmental Information Document (EID)andPlans&Specificationsareapproved,and Minority and Women's Business Enterprise goals are addressed. 13.Thegrantee must haveEPAapprovalofthegrantproject'sPlansandSpecifications,regardlessof theEPAparticipation,for the construction costs tobegranteligible.