Res. No. 159-04-11938RESOLUTION NO.159-04-11938
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT WITH SIGMA
COMMUNICATIONS INC.,FOR THE PURCHASE OF THEIR 911
INTERACTIVE NOTIFICATION SYSTEM IN THE AMOUNT OF
$27,334 TO BE CHARGED TO EMERGENCY PREPAREDNESS
GRANT ACCOUNT NUMBER 114-0000-331-1535;PROVIDING AN
EFFECTIVE DATE.
WHEREAS,Sigma Communications Inc.willprovideSouthMiamiPolice Department
withtheir Reverse 911 Interactive Notification System;and
WHEREAS,the Florida Division of Emergency Management,Emergency Preparedness
Grant isthe funding source forthis project,resulting inno cost tothe City of South
Miami.
NOW,THEREFORE,BEIT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,THAT:
Section 1.The City Manager is authorized to execute this agreement inthe amount of
$27,334 to Sigma Communications Inc.fromthe account No.114-0000-331-1535
(Emergency Preparedness Grant Revenue)which isa reimbursable account,thus having
no current balance.
Section 2.The City manager is authorized to execute the term and conditions of this
agreement.
Section3.That this resolution be effective immediately upon approval
PASSED AND ADOPTED this^day of October .2004.
ATTEST:
READ AND APPROVED AS TO FORM:
COMMISSION VOTE:5-0
Mayor Russell:Yea
Vice Mayor Palmer:Yea
Commissioner Wiscombe:Yea
Commissioner Birts-Cooper:Yea
Commissioner Sherar:Yea
ECEIVEl
OCT 21 2004
CITY CLERK'S OFFICE
City of South Miami
Police Department
INTER-OFFICE MEMORANDUM
TO:Hakeem Oshikoya
Finance Director
FROM:Lieutenant Bruce H.Ross tiUL
DATE:October 20,2004
SUBJECT:FDCAEmergencyPreparedness Grant -2003/04
This memo isto request an amendment to two resolutions related to the Florida
Department of Coinmimity Affairs Emergency Preparedness Grant.On resolution
number 96-04-11875,amend the amount theofthe grant award from $45,259 to read
$30,811 and the account number changed from 114-0000-331-1535 "Emergency
Preparedness Grant Revenue"to 001-0000-131-1465 "FDCA Emergency Preparedness
Grant".Resolution number 159-04-11938,amend theaccountnumber from 114-0000-
331-1535to 001-0000-131-1465 'TDCA EmergencyPreparednessGrant".
C:MariaMenendez,AdrianaHussein,BrianEdney,KathyVazquez
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
South Miami
AD-AmoteaCity
uiiir
2001
To:Honorable Mayor,Vice Mayor
and City Commission
Date:October 5,2004
aFrom:Maria V.Davis
City Manager J
REQUEST
Re:Agenda Item
Commission Meeting 10/05/04
Authorizing the City Manager to execute
an agreement with Sigma Comm.Inc.the
purchase of the Reverse 911 System.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH SIGMA COMMUNICATIONS INC.,FOR
THE PURCHASE OF THEIR 911 INTERACTIVE NOTIFICATION SYSTEM IN
THE AMOUNT OF$30,811 TO BE CHARGED TO EMERGENCY
PREPAREDNESS GRANT ACCOUNT NUMBER 114-0000-331-1535;
PROVIDING AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
Through a competitive process,South Miami Police Department applied for,received approval
for and accepted a grant from the Florida Department of Community Affairs,FY 2003/04 for a
Reverse 911 Emergency Notification System.The installation ofa Reverse 911 System is
essential in improving two key areas:overall emergency personnel response during catastrophic
events,and enhancing communication with the citizens of South Miami and its surrounding
areas.
The Reverse 911 Interactive Notification System isa computerized systemwhichis connected to
a phone line.When an emergency arises,the system operator,using a pre-defined database and
GIS mapping,can initiate a call session reaching all residents and businesses inthe affected
area(s).Simultaneously,itcan notify essential personnel wherever they are.It supplies detailed
information and instructions to the target group.
A special reimbursable account was setup within the Federal Forfeiture Fund andis used asa
pass through.When abillis received from the vendor for services/work performed,the Police
Department submitsthe invoice and payment is made totheCityofSouth
Miami from the Department of Community Affairs,whothenpaysthe vendor.Therefore,this
projectwillbeatnotcosttotheCity.
FundingforthisprojectwillbeobtainedfromAccount No.l 14-0000-331-1535(Emergency
Preparedness Grant Revenue).As stated,thisisa reimbursable,pass-through account which
carries no balance.
RECOMMENDATION
Approvalisrecommended.
/z.
fx]Welcome to REVERSE 911®[x|There is ONLY 1 REVERSE 911®.Period.
^ra ho
GH 1-800-247-2363
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REVERSE 911 ®isa Microsoft Windows ®-based program that uses a patented combination
databaseandGIS (computer mapping )technologies.You can quicklytargetaprecisegeogra
andsaturateitwith thousands of callsperhour.Youcanalsocreatealist of individualswithco
characteristics(suchasaNeighborhoodCrimeWatchgrouporemergencypersonnel)andcontact
rapidly whenever necessary.
REVERSE 911 ®is used effectively in thousands of U.S.communities,
counties,commercial businesses and non-profit organizations to
dramaticallyimprovethelines of communicationtothegeneral
population andtargeted groups.Thesystemhasplayeda keyrolein
solvingandpreventingcrimes,andithasa wide variety of potential
usesinmany organizations,suchas:
WhfltisRPVFRRF,911®7
Law Enforcement Agencies
Universities
EmergencyManagementAgencies
Utility Companies
Chemical Manufacturing Companies
Transportation Companies
Health Care Facilities
Public Safety Agencies
State and Local Governments
Inadditiontoitsrapidoutboundcalling features,REVERSE 911®canprovide:
•Community Bulletin Board Service
•Guardian Calling
•Mobilization Plus™
•Outbound Faxing
•Fax
Welcome to REVERSE 911®-Interactive Community Notification Page 1 of3
|x]Welcome to REVERSE911®fx]There is ONLY 1 REVERSE 911®.Period.
fxl Ho
fxl 1-800-247-2363
JEealuffisJLBsnefits
j rr71 REVERSE 911 ®'sstandardfeatures include:
•fxl Geo-Zone fxl List Lxl Call fxl Two-way fxlSurvey fxlTape
nn fxl Remote fxl Anti-Virus fxlComputer fxl Interactive Automatic fxl
REVERSE 911 ®'s optional modules include:
fxl Bulletin Board fxl Outbound lxl Voice fxl Fax-On-Dema lxl LineGrabbe fxl Event
fxl Guardian fxl Mobilization fxl TTY/TDD fxl HAZ lxl Mass
REVERSE 911®includes many standard and optional modules
that you custom-build a system that meets the exact needs of your
community.Whether your primary goalisto respond to HAZMAT
emergencies,togatherandreportinformationaboutcriminalactivities
orassistwith weather-related evacuations,Sigma willbuildan
Interactive Community Notification system that fits your needs and
budget.
fxl Reverse911
file://C:\Documents%20and%20Settings\cblazek\Locd%20Settmgs\Temporary%20Intern...10/1/2004
Welcome to REVERSE 911®-Interactive Community Notification Page 2 of3
EASY INTEGRATION
Compatible with Major MappingSystems-REVERSE 911®employs theGIS mapping systems
industry standards,so most communities canuse their existing data.
E911 Data Ready -Youcanimportyourexisting E911 telephonedatabase (where available)into
911®.If yourlocaltelephonecompanyisnotcompliantwithF.S.106-81,Sigma can provide you
"best of class"commercial database for your system.Either database can utilize the GIS mapping
technology that you already use.
For Numeric and Alpha-Numeric Pagers-Inadditionto sending recorded voice messages,REVE
can deliver text message to wireless receivers,suchas digital pages.
Patented Functionality -The REVERSE 911®computerized database management system can
automatically updateyourrecordsbasedonthetouch-tone responses of geographically-located ca
recipients.Thisletsyoubetterdefineyourtargetsandcustomizeyourmessagesaccordingtothe
within your community.
a
FLEXIBLE CALLING
Reverse911 .net™-Thisoptional module letsyou instantly expand your
callingcapacity,viaasecurenetwork,by"borrowing"phonelinesfrom
participatingcommunitieswithwhichyouhaveamutualaidagreement,
youmeetthedemands of alarge-scaleemergencywithoutthecost of in
infrequently used infrastructure.
LineGrabber™Hardware -exclusive to REVERSE 911®,gives your sy
abilitytoseizenon-dedicatedphonelinesforuseduring necessary call-
letsyouavoidtheexpense of installingandmaintainingadditionaldedic
lines.
HighVolumeCalling-Inemergencysituations,anavailableREVERSE
servicecan simultaneously deliveryourmessageacrossthousands of dedicated phonelines,whic
reach entire neighborhoods within minutes.
Geo-DimensionalCalling-Allowsthecreation of customgeographicareas,suchas"doughnut"s
aredefinedbyknownfactors,suchasmileradiusanddirectionalprogression.
CONVENIENT SERVICES
InteractiveSurvey-Communitiesthatlistentotheir citizens'concernsandopinionscanprovideb
services.REVERSE 911®features interactive survey capabilities that allow you to gain valuable
importantissuesdirectlyfromthosemostaffectedbynewinitiativesandpolicies.
Full Networking Capabilities-YoucaninstallREVERSE 911®ona stand-alone processor acces
throughasingleterminaloronanetworkserverwithmanyaccessterminals.
Off-site Back-up Notification -To protect against thoserare instances when your system may not
operating,suchaswhenyourelocateyoursysteminanewfacility,Sigmacanprovideyouwitha
back-up system located inour state-of-the-art technical center.
flle://C:\Docimients%20and%20Settings\cblazek\Local%20Semngs\Temporaryo/o20Intern...10/1/2004
Welcome to REVERSE 911®-Interactive Community Notification Page 3 of 3
RemoteLaunchingCapability-Theneedtorapidlysendmessagescanoccuratanyhour of thed
REVERSE 911®letsyoulaunchacallsessionfromanywhereyouhave touch-tone telephone ace
EXTENDED REACH
GuardianCalling-Thisoptionalmoduleletsyoumonitorthehealthandwell-being of seniorcitiz
schedulingautomatic"check-in"calls.If thesystemdoesnotreceivebackthepropertouch-toner
will automatically notifyconcernedpartiesthatapersonalvisitisrequired.
VoiceBulletinBoard-Thisoptionalmoduleletsyoupostcommunityinformationthatcanbehea
anyonecallingintothesystem.Thetypes of informationoftenfoundonREVERSE 911®bulleti
include staff directories,publicmeetingschedules,roadclosingandconstructioninformation,an
community event listings.
Fax&Fax-on-Demand -Thisoptionalmoduleletsyourapidlytransmitprintedmaterialstoorga
suchassendinga photograph ofa credit-card-fraud suspecttolocalretail merchants.In addition,
makeavailableall of yourfrequentlyrequesteddocumentstoanyonewithafaxmachine,suchas
permitapplicationsandotherwidely-usedmunicipalformsorreports.
TTY/TDD Calling-Thisoptionalprotocolletsyousendtextmessagestothehearingimpaired
required equipment installed.
w
Phone:800.247.2363 |Fax:317.631.6585 |E-mail:mailto:r911 -info@.r911 .com?subject=REVERSE 9
Request
Copyright 2004 Sigma Communications Incorporated -AllRights Reserved
NoticeToCopyrightHolders|LogoRegistration&Trademark Notices
file://C:\Documente%20and%20Settings\cblazek^10/1/2004
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH SIGMA
COMMUNICATIONS INC.,FOR THE PURCHASE OF THEIR 911
INTERACTIVE NOTIFICATION SYSTEM IN THE AMOUNT OF
$30,811 TO BE CHARGED TO EMERGENCY PREPAREDNESS GRANT
ACCOUNT NUMBER 114-0000-331-1535;PROVIDING AN EFFECTIVE
DATE.
WHEREAS,SigmaCommunicationsInc.willprovideSouthMiamiPoliceDepartmentwith
their Reverse 911 Interactive Notification System;and,
WHEREAS,theFloridaDivision of EmergencyManagement,Emergency Preparedness Grant
isthefundingsourceforthisproject,resultinginnocosttotheCity of SouthMiami.
NOW,THEREFORE,BEITRESOLVEDBYTHEMAYORANDCITYCOMMISSIONOF
THE CITY OF SOUTH MIAMI,FLORIDA,THAT:
Section 1.TheCityManagerisauthorizedtoexecutethisagreementintheamount of
$30,811 toSigmaCommunicationsInc.fromaccountNo.114-0000-331-1535 (Emergency
Preparedness Grant Revenue)which isa reimbursable account,thus having no current balance.
Section 2.
agreement
TheCitymanagerisauthorizedtoexecutethetermandconditions of this
Section 3.That this resolution be effective immediately upon approval
PASSED AND ADOPTED thisday of ,2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts-Cooper:
Commissioner Sherar:
Page1 of 1
Menendez,Maria
From:Edney,Brian
Sent:Tuesday,October 05,2004 9:57 PM
To:Menendez,Maria
Subject:Agenda Item #12
Importance:High
There isa correction that needs tobe made before the commissioners signit.The correct dollar amount forthe
Reverse 911 is $27,334 not 30,0811.please make the correction.
Thank you,
Brian Edney
MIS Specialist
South Miami Police Department
(305)663-6384
10/6/2004