Res. No. 157-04-11936RESOLUTION NO.157-04-11936
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE
CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED
$14,821 TO IBM CORPORATION,FOR THE PURCHASE OF
MOBIL DATA TERMINALS FOR THE POLICE DEPARTMENT;
PROVIDING FOR EFFECTIVE DATE
WHEREAS,thePoliceDepartmentcurrentlyutilizesUSASoftware,Inc.and
AetherSystemsastheproprietaryvendorsforrecordsmanagementCrimeInformation
and GIS mapping;and
WHEREAS,theseten terminals will replace theout of date equipment and
expandthenumberoflaptopsavailabletoPoliceOfficers;and,
WHEREAS,anextensivesearchhasrevealedthatthemostcosteffective,
productive plan isto utilize IBM Corporation to provide the necessary mobile terminals
forthis project.
NOW,THEREFORE,BEIT RESOLVED BYTHEMAYORANDCITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,THAT:
Section1.TheCity Manager is authorized todisburseasumnottoexceedthe
amountof $14,821 to IBM Corporation from the following account:001-1910-521-6430
(Operating Equipment)with a current balance of $96,036.00
Section 2.Thisresolutionbeeffectiveimmediatelyupontheadoptionhereof.
PASSEDANDADOPTED this5th day of October ,2004.
ATTEST:APPROVED:
~ClTYCLER^
READ AND APPROVED AS TO FORM:
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts-Cooper:
Commissioner Sherar:
5-0
Yea
Yea
Yea
Yea
Yea
South Miami
CITY OF SOUTH MIAMI
Inter-office Memorandum
All-America City
\\\W
To:Honorable Mayor,Vice Mayor
andCity Commission
From:Maria Davis
City Manager,
2001
Date:October 5,2004
AgendaItem lA
Commission Meeting 10/05/04
Authorization to Upgrade Police Dept.
Computer Technology with Purchase of
Mobile Data Terminal from IBM
Corporation.
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT
TO EXCEED $14,821 TO IBM CORPORATION,FOR THE PURCHASE OF MOBILE DATA
TERMINALS FOR THE POLICE DEPARTMENT;PROVIDING FOR EFFECTIVE DATE
BACKGROUND AND ANALYSIS
The Police Department currently utilizes USA Software,Inc.and Aether Systems as the
proprietary vendors for record management,provision of National and State crime information
access and GIS mapping.In 1999,the Police Department was able,through a grant,to purchase
fourteen (14)mobile terminals for uniformed officers.Since then there have been no additional
purchases.This purchase will provide ten (10)replacements to out ofdate and out ofwarranty
computers.
An extensive search and study of the mobile computing issue has revealed thatthe most cost
effective,productive plan is to utilize IBM Corporation to provide the necessary mobile data
terminals for the project.The total expenditure of $14,821 will provide Ten (10)laptop
computers tobe shared from shiftto shift.
Productivity will increase as patrol officers obtain the ability to query state and national crime
information systems for wanted persons,vehicles and articles;the ability to accurately produce
traffic citations as well asto have cartocar instant email;the ability towriteand submit incident
reports,and have instant field access to the department's "in-house"records.
An extensive search of available companies revealed that it was IBM Corporation that offered an
advanced computer for less than the proposed computers from USA Software.In the process the
Police Department will be able to increase the number of laptops from twelve to fourteen.
Further expansion of the system would include voiceless computer-aided dispatching to enhance
our already excellent response times and field report writing.
Funding for this project will come from Account No.001-1910-521-6430 (Operating Equipment)
witha current balance of $96,036.00.Purchase ofthis equipment will leave a balance of
$81,215.00
RECOMMENDATION
Approval is recommended.
s
Thank you for choosing IBM!Please find below the Quote you requested.
Account #2794027
Bill To:
CITY OF SOUTH MIAMI
AP Contact:PAYABLE ACCOUNTS
6130 SUNSET DR
S.MIAMI.FL 33143
USA
(305)663-6384
Requester:
Requested by:BRIANEDNEY
Phone:(305)663-6384
Email:brian.edney@us.army.mil
Sales Representative:JAMES TAYLOR
Email Address:jltaylor@ibm4pcs.com
Phone Number:(800)656-0833 ext.6203
Fax Number (480)889-8410
Technical Support:(800)426-7378
Qty Product Code
10 SYS.28832T
Description
CONFIGURED SYSTEM
Ship To:
CITY OF SOUTH MIAMI
ATTN:BRIAN EDNEY
6130 SUNSET DR
SOUTH MIAMI,FL 33143
Quote Date:09/14/04
Quote:Q88824
Payment Terms:Credit Card
Ship Type:Standard
Unit Cost Total
$1,395.22 $13,952.20
The above product code consists of the following component(s):
Component Description Cost
28832TU EXP R51 INTEL PENTIUM M 1.5GH $506.00
Component Description Cost
09N4271 30GB 4200RPM HDD CTO $162.00
Component Description Cost
Component Description Cost
30L9195 3YR ONSITE REPAIR 9X5 NEXT DAY $204.12
Component Description Cost
Component Description Cost
31P9845 256MB PC2700 DDR SDRAM CTO $100.00
Component Description Cost
Component Description Cost
31P9857 CTO TP 6 CELL LION BATTERY $134.10
Product Description IBM laptop battery -Li-Ion
Battery Laptop battery -lithiumion -10.8 V
Battery Form Factor Plug-in module
Manufacturer Warranty 1year warranty
Component
73P2805
Description
INTEL PRO WIRELES 2200 B/G
Cost
$10.00
Page 1 of3
file://C:\Documente%20and%20Settings\cblazek\Local%20Settings\Temporary%20Intem 10/1/2004
Component Description Cost
73P2891 MICROSOFT WINDOWS XP PRO $179.00
Component Description Cost
73P3281 CD-ROM ULTRABAY ENHANCED $100.00
Qty Product Code Description Unit Cost Total
10 02K6699 Estimated Ship Date:$59.00 $590.00
10/13/04
Product Description IBM ThinkPad power adapter -72 Watt
Device Type Power adapter
Form Factor External
Dimensions (WxDxH)11inx5inx 1.1 in
Weight 0.7 lbs
Localization Canada,Latin America,United States
Input Voltage AC 110/220 V
Power Provided 72 Watt
Output connector(s)Power DC jack
Manufacturer Warranty 1 year warranty
Payment Terms:Credit Card
Ship Type:Standard
Merchandise Total $14,542.20
Sales Tax $0.00
Shipping/Handling $278.75
Total $14,820.95
Page 2 of3
Toview your Order Status,please click the linkbelow:
httD://www.ibm.com/pc/orderstatus/loQin.cfm?oid=Q88824&cid=2794027
If you have any questions,or require additional information,please donot hesitate togivemeacall.
Thank you again forcallingIBM.
Sincerely,
JAMES TAYLOR
(800)656-0833ext.6203
Fax:(480)889-8410
jltaylor@ibm4pcs.com
PLEASE READ CAREFULLY
This quotation supersedes any previous writtenor verbal quotations from IBM andisvalidforthirty(30)days from the date ofthisletter.
Acceptance ofthis quotation is subject to IBM's standard payment terms andavailabilityoftheproduct.Promotional itemsmaybeincludedinthe
quotation but are validfor(7)days from the date ofthisletter.Any part number beginning with the letter "W7","W8","W9",istobe considered a
promotionalpart.All sales are subject to IBM's terms and conditions of sales includedwiththe products.
file://C:\Documents%20and%20Settings\cblazek\Local%20Settings\Temporary%20Intern...10/1/2004